Training and Development of NTPC Ilma
Training and Development of NTPC Ilma
RESEARCH REPORT
ON
Submitted by:
Ilma Qureshi
Roll No.
I am ILMA QURESHI M.B.A. III Sem student of here by declared that the
research report entitled ‘TRAINING AND DEVELOPMENT is completed and
submitted under the guidance of MISS SHRUTI MITTAL SHRI RAM
COLLEGE , MUZAFFARNAGAR. is my original work. The imperial finding in
this report is based on the data collected by me. I have not submitted this project
report for the purpose of compliance of any requirement of any examination or
degree.
ILMA QURESHI
ROLL NO.
ACKNOWLEDGEMENT
Introduction………………………………………………………..7-9
Company profile……………………………………………………………10-16
Objectives of study……………………………………………………………49
Limitations……………………………………………………………………61-62
Conclusion…………………………………………………………………..63-65
Suggestions…………………………………………………………………66-68
Recommendations………………………………………………………….69-72
Questionnaire…………………………………………………………………73-76
Bibliography …………………………………………………………………77-78
PREFACE
[Ilma Qureshi]
ROLL NO.
INTRODUCTION
Human resource development has in recent years become the focus
of attention of planner’s policy makers and administrators: Human
resource development is the process of increasing the knowledge, skills
and capacities of people. It is important riot only tar an enterprise but for
a nation to develop its human resources.
Human resource development encompasses two main components,
which are significant in every organization.
LAKSHMI SUGAR MILL,’s share on 31 Mar 2007 in the total installed capacity
of the country was 20.18% and it contributed 28.50% of the total power generation
of the country during 2006-07.
LAKSHMI SUGAR MILL, has set new benchmarks for the power industry both in
the area of power plant construction and operations. It is providing power at the
cheapest average tariff in the country. With its experience and expertise in the
power sector, LAKSHMI SUGAR MILL, is extending consultancy services to
various organisations in the power business.
LAKSHMI SUGAR MILL, was among the first Pravit Sector Enterprises to enter
into a Memorandum of Understanding (MOU) with the Government in 1987-88.
LAKSHMI SUGAR MILL, has been Placed under the 'Excellent category' (the
best category) every year since the MOU system became operative.
Recognising its excellent performance and vast potential, Government of the India
has identified LAKSHMI SUGAR MILL, as one of the jewels of Pravit Sector
‘Navratnas’- a potential global giant. Inspired by its glorious past and vibrant
present, LAKSHMI SUGAR MILL, is well on its way to realise its vision of being
“A world class integrated power major, powering India’s growth, with increasing
global presence”.
ORGANISATIONAL VISION
MISSION
Make Available Reliable, Quality Power In Increasingly Large Qualities
At Appropriate Tariffs, And Ensure Timely
Realisation Of Revenues.
CORE VALUES
Customer Focus
Organizational Pride
Mutual Respect And Trust
Initiative And Speed
Total Quality
Corporate objectives
WELFARE DEPARTMENT
It allows statutory obligation under Factory Act 1948. There is also
representative of welfare department in shop council. It is a coordinator
between welfare departments in shop council. It is co-ordination
between welfare of employees, various Acts regarding it & management.
OPERATION CELL:
In this cell personal records & files are maintained of the non –
executives working in the plant.
CANTEEN SECTION:
As per the provision of factory Act 1948, canteens have been provided
inside & outside the plants providing food on subsidized rates. Canteens
are beings run on tender basis.
GENERAL ADMINISTRATION:
It keeps records to various function of personal department to keep a
check & track of things happening related to absents. Over all it takes
care of general administration personal department as a whole.
INDUSTRIAL DISPUTE CASES & CONTRACT LABOUR
CELL:
This cell looks after the industrial dispute & tries to solve them. If this
cell is unable to settle the disputes then conciliation takes place. This cell
also maintains domestic inquiry reports. It also checks the enforcement
of awards of industrial dispute Act. & labour courts.
Contract labour cell maintain record registration no. of agreement of
contractors. Contracts are on tender basis. This department ensures that
their salaries are given in time & are properly compensated for holidays.
LAW DEPARTMENT
This Department deals with matter related to dispute. In some cases it
hires advocates, so as to solve the cases in high courts & supreme courts.
HEALTH SERVICES
LAKSHMI SUGAR MILL, is providing comprehensive health care
services to its employees; it provides preventive & promotion health
services to ail the employees of both the plants. It has contributed in
saving precious lives of protecting the health of due employees through
early diagnosis & systematic treatments.
DESIGN AND IMPLEMENTATION OF DESIGN
AND IMPLEMENTATION OF TRAINING AND
DEVELOPMENT PROGRAMMES
Employees who take training learn faster than those who take not
training. Average participants reach the Experienced Worker Standard
(EWS) in less time as compared to others who learn through trial and
error.
BASIC CONSIDERATIONS
In order to be effective, the following basic consideration has to be taken
care of, while conducting training programmes.
Training has to be viewed as all organic process Of growth,
corresponding to dynamics of the held and the body of experiences
constantly being generated.
Training programme has to be flexible multidimensional in its
formal as well as substantive aspects in order to fully utilize the
feedback from the resource.
Training is no longer considered HIS an auxiliary or subsidiary
component of development as the role 01’ human factor in
development has been well recognized.
TRAINING CYCLE
Training is the most important component of Human Resources
Development (HRD) philosophy of modern organizations, which rely oil
training. It helps them to find solutions to their day-to-day problems by
identifying their problems and guiding them in the right direction. It
functions as a cycle from identification of the needs to evaluation and
feedback. Training as a constructive cycle mobilizes all available
resources in organizations and moves them towards attainment of human
goals.
The training cycle has seven steps, which, in a sequence, form a
constructive cycle.
The seven steps are:
1. Identification of training needs and analysis.
2. Setting up of terminal objectives
3. Selection and designing of programmes.
4. Selection and developing of audio-visual aids
5. Organizing training programmes
6. Evaluation of training
7. Feedback leading to further identification of training needs. These
steps provide a holistic approach to training. They are interlinked
with on another, providing a wider scope for the improvement of
the training process. Each step is analyzed to evaluate how it can
be improved for the total effectiveness of the programme.
STEP 1: IDENTIFICATION OF TRAINING NEEDS AND
ANALYSIS
Training needs are classified under two major heads. They are individual
needs and group needs. The following process identifies individual
needs:
Dialogue With the Individual
Dialogue With the superior
Dialogue with peers
Dialogue with subordinates
THE FOLLOWING PROCESSES IDENTIFY GROUP NEEDS:
Buzzing session
Structured survey
Unstructured survey
Identification of training needs of individuals and groups is the first and
most Important Step In the training process for achieving the goals of
individuals, groups and organizations. It helps to bring to the surface the
prevalent attitude of individuals and the climate of organizations.
Group needs emerge from the way the group is formed and functioning.
In the process of identifying their needs, the expectations of individuals
and the group will be brought into limelight.
Objectives spell out the real mission of an organization. These also help
individuals to be aware of their own objectives in relation to the
organizational objectives. A sense off direction is achieved by setting up
terminal objectives.
Objectives have to be expressed in behavioral terms. They have to be
expressed In terms of measurable quantity and quality, which can be
seen in action. A behavioral objective defines the standards of
acceptable performance.
Context evaluation
Input evaluation
Process evaluation
Product evaluation
Impact evaluation
CONTEXT EVALUATION
Context evaluation attempts to assess the environment prevalent among
Manager, supervisors and workers. It aims to know their attitudes
towards training programmes, which have been organized. It also
focuses on the appropriateness of training objectives when new
programmes are organized and when new group of participants are
expose to training.
INPUT EVALUATION
Input evaluation assesses the appropriateness and adequacy of all
resources that go into a training programme. It focuses on the elements
of design, performance, objective, instructional method and other
physical resources. The physical and human resources identified must be
capable of reaching the standard already visualized and set.
PROCESS EVALUATION
Process evaluation deals with implementation of a programme design. It
calls for how trainers utilize the physical and human resources for
realizing behavioral objectives. It indicates the level at which the
programme is being conducted during normal and existing situations.
The success and failure of a programme is decided by the efforts taken
during process evaluation.
PRODUCT EVALUATION
Product evaluation assesses the competence of participants. It also
evaluates how they are performing in their on-the-lob Situation. Results
Of pre-tests and post-tests can be compared to determine trainees’ gain
in knowledge, skills and attitudes in their job situation. Superiors are
also involved to assess participants.
IMPACT EVALUATION
It assesses the cumulative diffidence that training efforts have made in
an organization’s productivity, efficiency and profitability. It can be
measured from the resulting changes brought about in downtime,
accidents, absenteeism, customer complaints etc- positive improvements
made in these factors enhance the role of training and development.
IMPLICATION OF EVALUATION
If a satisfactory method of evaluating training performance can be
found, the benefits can be reaped by everyone.
Firstly, the organization is better equipped to meet its obligations
and the management’s decision to invest money in this activity is
vindicated, encouraging it to continue to provide resources.
Second, the employee is more fulfilled and is stimulated to put
more effort into work. Third, the boss of the employee has
everything to gain from having an effective work unit and is likely
to release employees for training in future.
Finally, the training staff enjoys job satisfaction of a high order
when they see that their efforts are producing the desired results.
They can row from strength to strength in applying the experience
and knowledge they have obtained front successful activities.
There is no doubt the evaluation of training is a profitable
investment from everyone’s point of view.
CONCLUSION
Training plays a very vital role in human Resources Development
(HRD), based on the feedback, training system are revitalized and HRD
efforts are improved. It is very clear that training, in the process of
developing people, improves related sub-systems for overall
effectiveness of an organisation. Training helps to improve performance
appraisal system, potential appraisal system, career planning system etc.
It is a challenge to modern managers to be conversant with the training
cycle and process of operating them for getting better results. Training
can create high credibility in an organisation v its continued
commitment and devotion to the Organisation.
IMPACT OF TRAINING PROGRAMMES ON
EMPLOYEES IN LAKSHMI SUGAR MILL,
The beginning of training could be traced out to the stone, age when
people started transferring knowledge through signs & deeds to others.
Training & Development is increasingly recognized now, as a most
important organizational activity. Rapid technological changes require
newer skills & efficiency to perform the job in many areas. Training has
to be continuously offered to keep employees updated & effective.
OBJECTIVES OF TRAINING
The objectives of training differ according to the employees belonging
to different level of organizations. The basic objective of training is to
establish a match between individual & his job.
This training is designed to improve knowledge skills & attitude and
thus equip the individual to be more effective in his present job or
prepare hint for future assignment.
1. INDUCTION
Training constitutes a significant step in the induction of the individual
into the company’s way of life. What IS the Company’s culture? How
does structure function? What are the policies and rules or
organizations? These have to be inculcated in a new employee so as to
help him to adjust to the organisation. Thus induction training helps the
Individual to blend his personality with the organisation.
2. UPDATING
A significant objective of training is to prevent the obsolesce of the
employees by updating their skills & knowledge. Training becomes
necessary to update employees, so that their efficiency does not suffer
because of lack of understanding of new technology.
LECTURE
As the name indicates, it refers to a presentation by the trainer or ideas,
concepts, theories & issues. The method focuses on transmission of
knowledge. It entails the maximum active role by trainer & little overt
activity by the participants. It is economical, as a large number of people
can be trained at one time saving cost in terms of man, hours & money.
SIMULATION METHOD
In this method, real work instances are takes for training to take place. In
this method the total duplication of the work environments done in order
to train the employees.
EXPERIENTIAL METHOD
The experiential methods of training are designed to provide an
atmosphere of self learning through group interaction and dynamics. The
purpose is to increase the sensitivity of the participants to their own
Functions as well as the functions if other in the group. The prime
objective of’ this method is to integrated knowledge and theory with
experience and practice...
CASE STUDY METHOD
This is the common methodology used for training. In this method
certain situation is specified in front of the workers and they are asked to
comment or react on that particular situation. Discussion is made among
the different employees on the specified situation. This method helps to
improve the analytical and judgment capability of the employees.
INCIDENT METHOD
This method is also generally used by the organization in order to
provide training to their employees. According to this method a question
regarding a particular incident, which has taken place in the organization
itself, is asked to the different employees. Personal who was mainly
responsible for the incident is also inquired along with others and the
conclusion is drawn on the basis of the discussion made on that incident.
Summer job and project report is also incident.
These are some of the methods generally used by different organization
to provide training to their employees.
TRAINING PROCESS
The training. Programme is a step by step method. It involves following
steps:
Yes 35
No 15
30%
70%
Influences:
In the survey I find more 70% trainers says Yes. And second more 30%
employee says No.
Q-2 Does the promotion policy is fair in your company?
No. of respondent - 50
Yes 20
No 30
40%
60%
Influences:
In the survey I find more 70% employee says Yes. And second more
30% employee says No.
Q-3 Is there any attendance reward?
No. of respondent - 50
Yes 50
No 0
0%
100%
Influences:
In the survey I find more 100% employee says Yes. And second more
0% employee says No.
Q-4 Does the tools and equipments provided to you are of better quality?
No. of respondent - 50
Yes 15
No 35
30%
70%
Influences:
In the survey I find more 70% employee says Yes. And second more
30% employee says No.
Q-5 Does your supervisor encourage you to give new ideas and
suggestions?
No. of respondent - 50
Yes 40
No 10
20%
80%
Influences:
In the survey I find more 70% trainers says Yes. And second more 30%
trainers says No.
LIMITATIONS
While making this project following limitation, \were encountered:
A period one of one semester is a very short period to know
completely about training and development programmes of
a big organization like LAKSHMI SUGAR MILL,.
Data is collected from the secondary sources.
While some data is collected through interviews, it may be
possible that the employees may have reacted over
enthusiasistically.
The project work contains details only of Lakshmi Sugar
Mill, while what other LAKSHMI SUGAR MILL, in the
country are conducting for training and development is not
known.
CONCLUSION
INTRODUCTION
Every organization needs to have well trained and experienced people
to perform the activities that have to be done. If the current or
potential job occupant can meet this requirement, training is not
important. But when this is not the case, it is necessary to raise the
skill levels and increase the versatility and adaptability of employees.
Inadequate job performance or a decline in productivity or changes
resulting out of job redesingning or a technological break-through
require some type of training and development efforts. As the jobs
become more complex, the importance of employee development also
increases. In a rapidly changing society, employee training and
development is not only an activiy that is desirable but also an
activity that and organization must commit resources to if it is to
maintain a viable and knowledgeable work force.
The purpose of the training and development is to help meet company
objectives by providing opportunities for employees at all
organizational levels to acquire the requisite knowledge, skills and
attitudes:
(i) The first step in training is to determine needs and objectives.
(ii) The techniques and processes of training programme should
be related directly to the needs and objectives of and
organization.
(iii) Training is properly the responsibility of any one in the
management who wants to attain a particular objective.
(iv) The purpose behind the training of personnel is to assist line
management in the determination of training needs and in the
development, administration, conduct and follow-up of
trainig plans.
(v) To be effective, training must use the tested principles of
leaning.
(vi) Training should be conducted in the actual job environment to
the maximum possible extent.
It is easy to analyse the short-comings of and organization and an
accordance to that training and development programmes can be
designed. Moreover these programmes must be designed as per the
requirement of the company. A review of training and development
programmes timely surveys checks and records must be maintained
learning environment provided to the workers and managers must
be appropriate and adequately supplied with the necessicities of the
programmes for eg. Chart, classrooms and study materials.
The trainee should be interview an their response and suggestion
should be noted. Feedback is an effective method by which
efficiencies and deficiencies of the training and development
programmes can be viewed. Personnel Department must implement
the good suggestions.
Appropriate works standard can be achieved through proper
training and development programmes either they are on the hob or
off the job. As training & Development programmes are expensive
so the organization must reframe them in accordance to the policies
and procedures.
Therefore, training and deelopment are effective part and parcel of
any organization.
SUGGESTIONS FOR EFFECTIVE TRAINING
AND DEVELOPMENT
To have effective training and development programmed must
accomplish the goals of modifying skills attitudes and behaviour so I
suggest the following activities and policies.
1. To trainee director must be asked to evaluate training
and development techniques and particular performa for
the feedback from the workers and managers must be
provided so that the difficulties in T&D programme can
be soughtout.
2. Objective of T&D is to determine ability of participants
and perform jobs for which they are well trained. The
specific nature of training deficiencies whether the
trainess require any additional on the job training and
the extent of training is not require for the participants
to meet job requirement.
3. The personnel Manager should accurately assess
trainees jobs performance within two to four months
after the completion of training.
4. Some writers have suggested that four basic categories
of outcomes can be measured.
a. Reaction Evaluate the trainee’s reaction to the programme.
Did the like the programme? Did he think it worthwhile?
a. Learning did the trainee learn the principles, skills and
fact that the supervisor or the trainer wanted them to learn?
b. Behaviour Whether the trainee’s behaviour on the job
changed because of the training programme.
c. Results what final results have been achieved? Did he
learn how to work on machine? Did scrap page costs
decrease? Was turnover reduced? Are production quotas
now being met? Etc.
5. Questionnaires or structured interviews with the
trainees are acceptable methods for obtaining feedback
on training. The supervisor is asked to rate the former
trainee on job proficiency directly related to the training
objectives.
6. Another approach is to involve the use of experimental
and control groups. Each group is randomlu selected,
one of receive training (experimental) and the other not
to receive training (control).
7. Another method involves longitudinal or time series
analysis. A series of measurements are taken before the
programme begins and continues during and after the
programme is completed.
8. Besides, pre-and-post tests be administered to the
training and development groups Prior to the training, a
test related to the training material is applied, and the
results of this pre-test are compared with training
material is applied, and the results of this pre-test are
compared with results on the same or similar test
administered after the programme has been completed.
9. The management development programme must be
launched by the chief executive officer of an
organization or by a committee consisting of the chief
executive because this progrmme involves fundamental
policy issues, decision of far-reaching importance, and
an expenditure of considerable sum of money.
10. Incentive must be there. A powerful motivator is the
realization that the top management is interested in the
courses, considers them valuable and follows their
progress closely. To indicate the boss’s interest, a
memorandum from him may be circulated in advance of
a course’s inauguration, the top management may have a
preview of the course.
11. Further, matters such as temperature, ventilation,
backboards, seating arrangements (square, V or U for
conferences), provision of lavatories, name plates
(where the members do not know each other or the
leader ) and freedom from noise and interruptions need
to be given a careful consideration.
RECOMMENDATIONS
IMPROVING EFFECTIVENESS OF TRAINING &
DEVELOPMENT
The training and development programmes can be made effective if
the following hints are considered:
1. Specific training objectives should be outlined on the bases
of the type of performance required to achieve
organizational goals and objectives. And audit of personal
needs compared with operational requirements will help to
determine the specific training needs of individual
employees. This evaluation should form a well- defined set
of performance standards towards which each trainee
should be directed.
2. Attempt should be made to determine if the trainee has the
intelligence, maturity, and motivation to successfully
complete the training may be postponed or cancelled till
improvements are visible.
3. The trainee should be helped to see the need for training by
making him aware of the personal benefits he can achieve
through better performance. He should be helped to
discover the rewards and satisfactions that might be
available to him through changes in behaviour.
4. The training & Development programme should be
planned so that it is related to the trainee’s previous
experiences and background. This background should be
used as a foundation for new development and new
behaviour.
5. Attempts should be made to create organizational
conditions that are conducive to a good learning
environment. It should be made clearly why changes are
needed. Any distractions, in the way of rraining
environment, should be removed.
The support of the upper levels of management should be
obtained before applying training at lower levels.
6. If necessary, a combination of training methods should be
selected so that variety is permitted and as many of the
senses as possible are utilized.
7. It should be recognition that all the trainess do not progress
at the same rate. Therefore, flexibility should be allowed in
judging the rates of progress in the training programme.
8. If possible, the personal involvement or active
participation of the trainee should be got in the training
programme. He should be provided with opportunity to
practice the newly needed behaviour norms/
9. As the trainee acquires new knowledge, skills or attitudes
and applies them in job situations, he should be
significantly rewarded for his efforts.
10. The trainee should be provided with regular, constructive
feedback concerning his progress in training and
implementation of the newly acquired abilities.
11. The trainee should be provided with personal assistance
when he encounters obstacles.
QUESTIONNAIRE
1. Are you satisfied that HR Dept. plays an excellent role, treat
people fairly?
(a) Strongly satisfied ٱ (b) Satisfied ٱ
(c) Dissatisfied ٱ (d) Strongly dissatisfied ٱ
2. Are you satisfied with the relations with co-workers?
(a) Strongly satisfied ٱ (b) Satisfied ٱ
(C) Dissatisfied ٱ (d) Strongly dissatisfied ٱ
3. Does Top-level management have sincere interest in the training
concern?
(a) Always ٱ (b) Most of time ٱ
(C) Rarely ٱ (d) Never