Pre-Qualification Document (PQD)

For

Pre-qualification of Consulting Firms/Companies having expertise

in Information Technology.

GOVERNMENT OF PUNJAB

DIRECTORATE GENERAL MONITORING & EVALUATION

PLANNING & DEVELOPMENT BOARD

March, 2022

Note: DGM&E on behalf of the P&D Board has introduced online pre-qualification
system to receive online EOI responses from the consulting firms / companies for the
FY 2022-23. The firms / companies are advised to submit their responses on the online
portal and hard copies of the same duly generated from the online portal must be
submitted to the office of DGM&E for further evaluation. Firms / companies are
advised that an EOI duly generated from the online portal should be signed, stamped
and complete in all aspects as per PQDs and guidelines.
 Table Content
1. Introduction ..................................................................................... 1
2. Objective ........................................................................................... 1
3. Scope of Work (Tentative) ............................................................... 1
4. Eligibility Criteria ............................................................................. 2
i. Pre-Requisite ............................................................................ 2
ii. Firm Experience ....................................................................... 3
iii. Human Resource Capacity ....................................................... 3
iv. Financial Capabilities............................................................... 4
5. Firm Detail ........................................................................................ 5
6. Client Detail ...................................................................................... 6
7. EOI Deadline..................................................................................... 6
Annex-A Firm Experience (Relevant) .................................................... 7
Annex-B (List of Key Personnel)............................................................ 8
Annex-C (CVs of Key Personnel)............................................................ 9
Annex-D-1 (Cost of Relevant Assignment)........................................... 12
Annex-D-2 (Annual Turnover) ............................................................. 12
Annex-E (Firm Detail) .......................................................................... 13
Prequalification Document DGM&E, Planning & Development Board

1. Introduction

In emerging areas to achieve development targets in an efficient and

effective manner at a faster pace, Government Departments need capacity
building by engaging various Consulting Firms/Companies. Necessary
amendments have been made in Punjab PPRA Rules 2014 which enable
Planning & Development Board (P&DB) to short-list/pre-qualify
Consulting Firms/Companies on yearly basis. In accordance to the instant
amendments in PPRA Rules, 2014, all departments of Government of the
Punjab may issue Request for Proposal (RFP) directly (without
advertisement) to the Consulting Firms/Companies shortlisted by P&D
Board to hire services under certain terms and conditions mentioned in
Sub-Rules 6-10 of Rule No. 16 of PPRA 2014.

This Prequalification Document (PQD) enlists the criteria for consultancy

firm to be shortlisted in below given area/sector as per Sub-Rules 6-10 of
Rule No.16 of PPRA 2014.
i. Information Technology

2. Objective
To support the development of IT related projects through providing services
of design, development, quality assurance and testing for the planning and
execution of small and large scale IT projects, supervision, appraisal,
examination and vetting of project concept /third party validation.

3. Scope of Work (Tentative)

This scope of work is tentative for prequalification only. The actual scope
of work will be provided by the line department at the time of issuing RFP
as per actual scope of work. However this prequalification does not
guarantee award of work by the line department. The tentative scope of
work entails:

• Production of master plans to identify economical and sustainable IT

projects ;

• To conduct the quality assurance and efficiency study and survey for
proposed IT projects;

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• Testing of IT projects using latest software tools;

• Conducting feasibility studies by taking into consideration, surveys,
and system investigations;
• Design of IT projects;
• Studies and review of alternatives for projects;
• Socio economic analysis;
• Review, validate and recommend the design already prepared by the
departments/consultants and recommending modifications where
necessary;
• Supervising and monitoring of IT projects;
• Third Party Validation of the Small and large IT projects completed by
the relevant departments/executing agencies;
• Contract management;

• Preparing of draft and final reports describing research results,

including illustrations, appendices and other attachments;
• Evaluate the performance of supervisory staff and project
development supervision team at execution stage and after the
completion of the project;

• Any other related task assigned by the client departments.

4. Eligibility Criteria

Following are the details on the basis of which Firm will be shortlisted:
i. Pre-Requisite
a. Valid Registration with the relevant professional body (e.g. PEC, PCATP
etc.)
b. Registration with SECP, Registrar of Firms, Chamber of Commerce, or
any other body depicting legal status of Firm, Company or organization.
c. National Tax Registration Number with active taxpayer status.
d. Undertaking by the firm / company on a legal paper/stamp
paper/Letter Head that it is currently not blacklisted by any Federal,
Provincial, State or Local Government department and/or by any
Government owned Company/ Foundation / Authority.

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Prequalification Document DGM&E, Planning & Development Board

ii. Firm Experience

Firms should provide information regarding;
a. Relevant experience in the subject field by submitting the detail
of 05 most relevant projects completed in the past 20 years as per
Annex - A.
b. Detailed description of the Firm Profile by providing its
organizational structure (organogram), list of permanent staff,
quality management system and list of testing
equipment/machinery.
iii. Human Resource Capacity
a. List of key personnel having expertise in IT as per Annex - B.
b. CVs of key personnel as per Annex - C.
However, the required qualification and experience is as follows;
S. Proposed Required Qualification Experience
No. Position
Min 10 years of
B.Sc./BS/BE (Hons) in experience in design of
software engineering / IT different types of IT
1. Software
/ computer science or projects, i.e., web-based
Engineer
Engineering applications, mobile
based applications, etc.
B.Sc./BS/BE (Hons) in Min 10 years of
Quality software engineering / IT / experience in design of
2. computer science or IT applications and
Assurance
Engineer Engineering projects etc.
B.Sc./BS/BE (Hons) in Min 10 years of
Design Engineer
3. software engineering / IT experience in design of IT
(IT Engineer)
/ computer science or projects
Engineering
Min 5 years of
experience of
B.Sc./BS/BE (Hons)
Feasibility conducting feasibility
4. (software
Expert / Analyst studies of various types
engineering/IT/computer
of IT and web based
science or engineering)
related projects.
B.Sc./BS/BE (Hons) Min 5 years of
5. Planning (software experience in planning
Engineer engineering/IT/computer and project
science) management IT related
projects
Database B.Sc./BS/BE (Hons). in
6. engineer Min 10 years of
software engineering / IT /
experience in database
computer science or
designing.
Engineering
B.Sc./BS/BE (Hons). in Min 10 years of
7. Network Engineer software engineering / IT experience in
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Prequalification Document DGM&E, Planning & Development Board

/computer science or networking.

Engineering
Note:1. Experience after professional qualification shall be considered.
2. 16 years of master shall be considered equivalent to B.Sc./BS/BE (Hons.)

iv. Financial Capabilities

Detail of financial capabilities to be provided as per Annex- D1
& D2.

*All documents should be in English.

**Any misinformation, false and forged statement will lead to

disqualification from being shortlisted/pre-qualified and any
other action as per applicable laws.
***Firms/Companies applying under a joint venture/consortium
should submit their documents as a single EOI by clearly
indicating the lead firm.

Criteria, sub-criteria, and point system for the evaluation of Expression of

Interest (EOIs) is as follows:
A1 Firm Experience Points
a) Number of Assignments (Relevant)* 80
i. Scope of relevant Assignments 40
ii. Duration of services provided by the
firm in relevant Assignments
1 to less than 6 Months 65% 40
6 to less than 12 Months 85%
12 Months & above 100%
b) Firm Profile 20
i. Organizational Structure/Organogram 5
ii. List of Permanent Staff 5
iii. Quality Management System**
- In-house Quality Control System 50%
5
Quality control system certified by relevant body
i.e. ISO 100%
iv. List of Testing Equipment/Machinery 5
Total A1 100
A2 Human Resource Capacity*** Points
a) Software Engineer 20
b) Quality Assurance Engineer 20

c) Design Engineer (IT Engineer) 20

d) Feasibility Expert / Analyst 10

e) Planning Engineer 10
f) Database engineer 10
g) Network engineer 10
Total A2 100

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A3 Financial Capacity Points

Cost of the relevant Assignments (in PKR)****
200 to less than 500 Million 65%
a) 75
500 to less than 1000 Million 85%
1000 Million & above 100%
Annual Turn Over (in PKR)*****
1 – 50 Million 65%
b) 25
Above 50 upto 100 Million 85%
More than 100 Million 100%
Total A3 100
Score = A1[40%] + A2[40%] + A3[20%]
The minimum score required to be shortlisted is: 65 Points
* 05 most relevant assignments completed in the past 20 years to be provided.
Assignments provided beyond the limit of 05 will be given no weightage.
Project/Assignment provided must be supported with the completion certificate
/ letter of award / work order / contract agreement / final completion report /
PC-IV or any other evidence issued by the procuring agency/executing agency
of that particular project.
** Quality Management System has to be supported by Quality Management
Certificates.
*** 30% weightage shall be given to qualification whereas 70% weightage shall be
assigned to experience for each proposed resource given in above table. One
resource can only apply in one sub-sector with single firm.
**** Cost of relevant assignments shall be calculated from the cost of projects
submitted against 05 most relevant assignments Annex – D-1.
*****Annual Turnover under financial capacity should be supported by
Authenticated Audit Financial Statements. Annual turnover shall be calculated
from the Average annual turnover of last 03 years as per Annex – D-2.
Note:
For JV, pre-requisites must be fulfilled by the lead as well as partner firms
separately. However, in case of a firm outside Pakistan, registration with relevant
professional body and exchange commission will be required of their country of
origin. For evaluation, lead firm shall be assigned 60% weightage in each
component such as firm experience, human resource capacity and financial capacity
and remaining 40% weightage shall be equally assigned to partner firms. One of the
joint venture partners shall be nominated as being in charge; and this authorization
shall be evidenced by submitting a power of attorney signed by legally authorized
signatories of all the joint venture partners. A copy of the agreement entered into by
the joint venture partners shall be submitted stating the conditions under which it
will function, its period of duration, the persons authorized to represent and
obligate it and which persons will be directly responsible for due performance of the
Contract and can give valid receipts on behalf of the joint venture. No amendments
/ modifications whatsoever in the joint venture agreement shall be agreed to
between the joint venture partners without prior written consent of the Employer.
5. Firm Detail

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Firm should provide its detail as per Annex-E. In this PQD the word Firm
has been used for both Firm and Company.

6. Client Detail

Directorate General Monitoring& Evaluation,

Planning and Development Board,
Government of Punjab.
65-Trade Center Block, Ayub Chowk,
Bureau of Statistics Building, 4th & 5th Floor, Johar Town Lahore.
Contact No. 042-99233176-91, Ext. No. 512 & 513
7. EOI Deadline
The Expression of Interest (EOI) will be submitted on the Web Based
Prequalification System (WBPS) developed on the website of Directorate
General M&E i.e. www.dgmepunjab.gov.pk. Deadline for online submission
of EOIs is 20th April 2022 till 04:00 pm. Deadline for submission of hard
copies of EOIs (generated from the online portal after submission and each
page duly signed and stamped by competent authority of firm/company) is
25th April 2022 till 04:00 pm. However, for Clarification/Coordination,
Directorate General (M&E), P&D Board
Government of Punjab.
65-Trade Center Block, Ayub Chowk Bureau of Statistics Building,
5th Floor, Johar Town Lahore.
Contact No. 042-99233176-91, Ext. No. 512 & 513
Email: [email protected]

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 Prequalification Document DGM&E, Planning & Development Board

Annex-A Firm Experience (Relevant)

Implementation of Period of services Cost of Actual
Location
Project provided by the Consultancy Scope of
Project Total Services
Name of (Country/Province Consultant Services
S. No Client Cost of
Project Description Provided
/Division) Project Provided by
Start Completion Start Complet by the
date ion date the Firm
date date Consultant

5
Note: The firm/company should submit above information through the online portal and hard copies of the same duly generated from
the online portal along with required supporting documents as prescribed hereunder must be submitted to the office of DGM&E for
further evaluation. Above table (template) is just for reference / guidance.
1. Maximum number of (5) most relevant assignments to be submitted
2. Assignments provided beyond the limit of 5 will be given no weightage.
3. Project/Assignment provided must be supported with the completion certificate / letter of award / work order / contract agreement /
final completion report / PC-IV or any other evidence issued by the procuring agency/executing agency of that particular project.
Projects completed in last 20 years will be given weightage.
4. Project overheads including transportation cost, office rent, utilities and stationery expenses, cost of support / auxiliary staff for each project to be
provided on the Web Based Prequalification System (WBPS).

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Annex-B (List of Key Personnel)

S. No Name Qualification Total Experience in Years Position Proposed Current Responsibilities

Note: The firm/company should submit above information through the online portal and hard copies of the same duly generated from
the online portal along with required supporting documents as prescribed hereunder must be submitted to the office of DGM&E for
further evaluation. Above table (template) is just for reference / guidance.

1. The list of key personnel should be in accordance with proposed positions mentioned in Human Resource Capacity.
2. 30% weightage shall be given to qualification whereas 70% weightage shall be assigned to experience for each proposed resource given in above table.
3. Only one human resource can apply in one sector/sub-sector with single firm against each post. Similarly, one human resource can be quoted/entered
by single firm and no other firm can quote/enter that human resource in any sector/sub-sector.
4. It is mandatory for each proposed resource to fulfill minimum eligibility criteria mentioned under section 4(iii) of this PQD to be qualified for score
assignment.
5. Monthly salary of each resource to be provided on the Web Based Prequalification System (WBPS).

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Annex-C (CVs of Key Personnel)

CURRICULUM VITAE (CV)
1. Name of Personnel: ________________________________
2. Current Position in the Firm: ______________________
3. Date of Birth:
4. Nationality
5. CNIC No (if Pakistani): or Passport No:
6. Mobile No. ____________________________________________
7. Email Address: _________________________________________
8. Home Address: _________________________________________
9. Education:
Degree Major/Minor Institution Date (MM/YYYY)

10. Membership of Professional Associations: ___________________

11. Registration no. with relevant Professional Body: __________________
12. Other Training [Indicate significant training since degrees under 6 - Education were
obtained]:
13. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading,
and writing]:
14. Employment Record [Starting with present position, list in reverse order every employment
held by staff member since graduation, giving for each employment (see format here below):

Employer Position From (MM/YYYY) To (MM/YYYY)

15. Detail of Work Undertaken

Name of assignment or project:
Cost of Project Location:
Date of Start: Date of Completion:
Client: Main project features:
Positions held: Activities performed:
Actual time spent on the project: in months.
16. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes myself, my qualifications, and my experience. I understand that any willful
misstatement described herein may lead to my disqualification or dismissal, if engaged.
Date:
[Signature of the proposed staff] Day/Month/Year
Date:
[Counter Signature of authorized signatory] Day/Month/Year

Note: The firm/company should submit above information through the online portal and hard copies of
the same duly generated from the online portal along with required supporting documents as prescribed
hereunder must be submitted to the office of DGM&E for further evaluation.

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 Prequalification Document DGM&E, Planning & Development Board
Financial Capabilities:
Annex-D-1 (Cost of Relevant Assignment)
Cost of Consultancy Actual Scope of
Location Project
Name of Services Services Provided
S. No Client Total Cost
Project (Country/Province/Division) Description of Project Provided by the Firm by the Consultant

1
2
3
4
5
Note: Provide cost of five (5) assignments mentioned under Annex-A Firm Experience (Relevant)

Annex-D-2 (Annual Turnover)

Year Annual turnover
2018-2019

2019-2020
2020-2021

Note: The firm/company should submit above information through the online portal and hard copies of the same duly generated from
the online portal alongwith required supporting documents as prescribed hereunder must be submitted to the office of DG M&E for
further evaluation. Above table (template) is just for reference / guidance.

1. Data provided under the head of financial capabilities must be supported by the Authenticated Audited Annual Financial Statements.
2. Annual turnover shall be calculated from the Average annual turnover of past 03 years.

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Annex-E (Firm Detail)

Legal Name of Address Contact No. Authorized Personnel Name Authorized Personnel Contact No.
Firm
Lead Firm

Joint Venture Firm(s)

Note: The firm/company should submit above information through the online portal and hard copies of the same duly generated from
the online portal along with required supporting documents as prescribed hereunder must be submitted to the office of DGM&E for
further evaluation. Above table (template) is just for reference / guidance.

1. In order to assess JVs, pre-requisites must be fulfilled by the lead as well as partner firms separately.
2. In case of a firm outside Pakistan, registration with relevant professional body and exchange commission will be required of their country of
origin.
3. For evaluation, lead firm shall be assigned 60% weightage in each component such as firm experience, human resource capacity and financial
capacity and remaining 40% weightage shall be equally assigned to partner firms (if more than one(1) partner firm is involved).
4. One of the joint venture partners shall be nominated as being in charge; and this authorization shall be evidenced by submitting a power of
attorney signed by legally authorized signatories of all the joint venture partners. A copy of the agreement entered into by the joint venture
partners shall be submitted stating the conditions under which it will function, its period of duration, the persons authorized to represent and
obligate it and which persons will be directly responsible for due performance of the Contract and can give valid receipts on behalf of the joint
venture. No amendments / modifications whatsoever in the joint venture agreement shall be agreed to between the joint venture partners without
prior written consent of the Employer.

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