VENUE RESERVATION AGREEMENT

DATE OF TYPE OF EVENT

EVENT:
START TIME: COMPANY/ ORG.
END TIME: (IF APPLICABLE):

RENTER’S CONTACT NUMBER:

NAME:

ADDRESS: ADDITIONAL
CONTACT PERSON:
NO. OF NOTES:
GUESTS:
.

This rental agreement is made and effective this (date)__________________ by and

between Seven Star Function Hall, hereinafter referred to as the “Owner” and the above
named “Renter”.

o 4Hours Venue Rental fee: ₱10,000.00 + ₱ 5,000.00 Security deposit***

*Additional Hours are charged at Php1,000.00 per succeeding hour.
o Rental requires a ₱ 5,000.00 DEPOSIT or RESERVATION FEE at the time of booking which is
NON-REFUNDABLE in case the event does not push through.
o Renter should pay the FULL RENTAL FEE 7 DAYS before the event.
o Renter will coordinate access and assure that all suppliers, caterers etc., of this event are
made aware to follow the VENUE GUIDELINES of this agreement. Rental shall also accept full
responsibility on their behalf.

*** Security deposit is refundable after the premises is inspected and free of DAMAGES.
Should there be damages found, the fee shall be held by the owner until repairs costs are
determined.

To Accept, please sign below and all the pages.

___________________________
RENTER NAME & SIGNATURE
PAID RESERVATION FEE ON:

PAYMENT RECEIVED BY:

 VENUE GUIDELINES
FOR CLIENTS, ORGANIZERS & SUPPLIERS

o AIR CONDITIONING
• ACU will be turned on ½ hour before the event. Any extension or unauthorized use of the AC
will be charged 500/hour via deduction on security deposit.
o AUDIO
• Management reserves the right to operate and regulate the volume of the sound system.
o FIRE/ HAZARDS
• Long hour burning candles (except birthday candles), incense or any unshielded open flame is
always prohibited. Anything dangerous, flammable, explosive, firearms etc., or anything that
may increase danger of fire or hazard in or around the event’s place is not allowed.
o SMOKING
• Venue, including the balcony is a non-smoking facility. All smoking must be done outside the
building.
o ALCOHOLIC BEVERAGES
• Alcoholic beverages are allowed to be served during event proper. Clients/Organizers shall be
held liable for servicing and disposal of drinks.
• Management reserves the right to suspend the event at any time for any improper behavior
arising within the function hall.
o DELIVERIES
• 7 Star management will NOT receive any deliveries in behalf of Clients, Organizers or Suppliers.
Management shall not be held liable for lost packages or deliveries due to the absence of proper
recipient of the venue.
• 7 Star is not in any case responsible to accommodate suppliers should
o INGRESS & EGRESS
• Clients, Organizers, Caterer’s, or Suppliers are given complimentary 3 hours ingress prior to the
event time for the set-up, without the use of air-conditioning.
• With an additional fee of ₱500.00, organizers may be allowed to use the 3 hours ingress, a day
before the event given that there is no booking for the requested date of ingress. On the day of
the event itself, the suppliers are allowed entry to the hall an hour prior the booking time.
• After the event, clients, organizers, caterers, or suppliers are given complimentary 2 hours
egress after the event time for dismantling and transporting supplies, materials, equipment out
of the Venue.
• Should there be a need for time extension for either the ingress or egress; admin must be
informed at least 48 hours prior the event date (₱500.00 for every additional hour of extension
will be charged)
• Venue shall be completely cleared of supplies, materials, equipment after egress. Storage of
supplies, materials, equipment after egress is not allowed, anything left behind shall be
disposed of the next day.
• In case the venue is not properly cleared, ₱500.00 will be deducted from the security deposit to
serve as clearing fee.
o LOST & LEFT BEHIND ITEMS
• If found by venue personnel, valuables that have been left behind shall be kept by the admin
office for up to 5 days. Management is not held liable for any damages on the items and
reserves the right to dispose of the items it may deemed fit.
o KITCHENNETTE + HALL MAINTENANCE
• Client/ organizer and their contracted caterer shall be responsible for keeping the kitchenette
clean and orderly. All floors shall be kept dry and upon egress the caterer shall leave the pantry
clean and dry.
• Client/ organizer and their contracted caterer shall practice waste segregation and are required
to bring or haul their own garbage out/ food wastes.
• Washing dishes is not allowed.
• Cooking is not allowed. Kitchenette is for food service only.
o VENUE STYLING & DÉCOR INSTALLATION
• Free standing boards may be brought in for decors.
• Other than pre-designated areas provided with hooks; stapling, screwing, tacking, or nailing and
taping on the exterior and interior walls, doors, windows, and ceilings of the venue are strictly
prohibited. Any damage on tiles, fabric, and other venue property shall be charged to the client
accordingly or deducted from the security deposit.
• Drapery shall not be tied or held back in any way, nor shall any decoration or fixtures be
applied, hung, or pinned to these curtains.
• The Client/Organizer shall be responsible for the removal, clearing, disposal and hauling out of
own garbage/decors.
o EQUIPMENTS, TABLES & CHAIRS
• 7 Star can provide multimedia projector, projector screen & karaoke for rent subject to
availability. Equipment rental from third party suppliers shall only be allowed if the equipment
cannot be supplied by 7 Star.
• It is the Client/Organizer’s responsibility to make arrangement for all the additional equipment/s
needed, whether sourced from the venue or from a third party at their own expense.
• Please note that 7 Star has no control over unannounced power interruptions which can happen
during the event.
o COVID SAFETY GUIDELINES
• It is the Client/Organizer’s responsibility to make sure that all guests are fully vaccinated.
• Regular protocol on temperature check, frequent hand washing, and social distancing should
always be practiced.

I hereby agree to the terms and conditions/Venue guidelines for rental and signify that all
information supplied by me is true and correct. I assume all liability for the conduct of my
guests and for damages incurred while hall rental is in my name.

________________________________
Renter’s Name & signature
Date signed: