Welcome to the Getting started guide for Oxford Learn

This guide will help you through the first steps to using Oxford Learn with your
students - from creating your Oxford ID, through to teaching your first class.

First, read about the different roles available on Oxford Learn and decide what
type of account you need. Then, go to the relevant section to find all the
information you need to get started.
There are three different teacher roles on Oxford Learn. Each role can access different class and user
management options. Use the information on this page to help you decide which role you need.

With this role, you can access all of With this role, you can manage A Teacher can manage classes and
the administrator tools on Oxford classes, courses, students and track students' course progress on
Learn. You can manage classes and teachers within an organization Oxford Learn.
courses, set up students and teachers account.
within your organization and manage You need a joining code to register as
your organization settings. You need a joining code to register a Teacher.
as a Teacher administrator.
Use this option if:
Use this option if:
• You are a teacher who manages all
of your own online classes and Use this option if: • A colleague has given you a
students. joining code starting with the
• You are an administrator who has • A colleague has given you a letter T.
been asked to set up an Oxford joining code starting with the
Learn account for your school or letters TA.
institution.
• A colleague has given you a joining
code starting with the letters OA.

Go to page 3 Go to page 10 Go to page 16

 Manage classes
With the Organization administrator role, you can access
Access your classes ✔
all of the administrator tools on Oxford Learn. This means
Create classes ✔
that you can manage classes and courses, set up students
Add courses to classes ✔
and teachers within your organization and manage your
Add existing teachers or students to a class ✔
organization settings.
Distribute sign in details ✔

Remove users from a class ✔

Add messages ✔

Manage users
There are six steps to get started with Oxford Learn: Create and import users ✔

Invite students and teachers to join a class ✔

1 Register or sign in at www.oxfordlearn.com Edit user details ✔

Move students between classes

2 Set up an organization account (for classes you’re assigned to)
✔

Unenrol users from organization ✔

3 Set up teachers and administrators
Manage organization
Update organization details ✔
Set up a class for your students and link the course you
4 are teaching to the class Distribute administrator joining codes ✔

Set up chain management ✔

5 Add students to the class Licence management ✔

Create additional registration fields ✔

6 Start teaching the course
Edit message templates ✔
 2. Click System requirements at the 6. Choose the Country you are working in
bottom of the page to check that your from the drop-down list.
computer meets the requirements to
7. Your Security information is used to prove
use the website.
your identity if you need to contact
Oxford Teachers’ Club? Customer Support.
Choose a Security question from the drop-
Oxford Learner’s Bookshelf? down list and type the answer to that
3. Click the Create your Oxford ID link. question into the box below it.
There are three sections to the
Oxford Learner’s Dictionary? registration form: Choose something you will remember but
● Personal details that is hard for someone else to guess.
Oxford Test of English? ● Security information
● Terms and Conditions
If you use any of these websites or
4. Enter your personal details.
apps, you already have an Oxford ID.
Your Username is your email address.
Sign in at www.oxfordlearn.com with 5. Type your password into the Password
your Oxford ID username and boxes.
password, then go to Step 2 (p.5). Your password must be at least 6
characters long, with no spaces. It must
To create an account: contain: 8. Tick the box to accept the Terms and
• At least one lower-case letter (a to z) Conditions.
1. Go to www.oxfordlearn.com
• At least one upper-case letter (A to Z) 9. Click the Create my account button.

10. Check the details. Click Continue to sign in.

 • If you don’t have an authorization code, click the Apply for an
organization account button on the right and complete the short
! A university or a school with more than one campus might have several people application form with the details of your institution.
managing their organization on Oxford Learn. Check that an organization
account has not already been set up for your institution before creating one.

If an organization account has already been set up, you can join as an
Organization administrator using a joining code.

After you have registered, click Continue under Register an

organization.

Accept the terms of use and click

After you’ve set up your
Submit to apply for an organization organization, you can check
account. and update the organization
Our Customer Support team will review details at any time. Click
Manage organization on the
You must
• If you have accept thecode,
an authorization terms ofuse
you can useit toand
createthen
an click Submit to apply for the organization account.
your application and contact you within left to do this.
2 working days.
organization. Authorization codes are included with some Oxford
University Press Teacher’s books.
Enter the code into the box on the left, accept the terms of use
and click Continue
! To join an organization, you need a joining code from your Organization administrator.
If you don’t have a joining code, speak to your account holder before continuing.

To join your organization:

1. Click Continue under Join a class or
organization.

2. Type the joining code into the box

and click Continue.

A message will confirm the name of the organization you have joined
and your role.
As an Organization administrator, you can set up accounts for other
users within your organization. If your school or university has
different departments or a large number of classes, you can set up To create a user:
administrators with the Teacher administrator or Organization 1. Click Manage users on the left.
administrator role first so that they can help you to manage classes 2. Click the Create a new user button.
and students.

You can invite colleagues to join your organization, or create an

Oxford ID account for them.

3. Complete the form with your colleague’s details.

a. Either click Generate
To invite Teacher administrators or additional Organization Password to automatically
administrators to join your organization, follow these steps: create a password, or type
a password into the
1. Click Manage organization on the left. Password and Confirm
password boxes.
2. Click Distribute administrator joining codes under
Organization settings. b. Choose the user’s Role
from the list.
3. Click the Teacher admin or Organization admin tab.
4. Copy the joining code shown onscreen. c. If you have already set up classes, you can add the user
to a class straight away. Simply choose the class name
5. Pass the code to the administrator, or copy it into an email
from the list to do this.
and send it to them. Your colleagues can then register and
join the organization following the information in this guide. 4. Tick the box to email your colleague’s sign in details to them.
5. Click the Create button.

Tip: You can invite a Teacher to join a class by sending

! If you want your colleagues to set up their own classes and students, you can
them the Teacher joining code. See Step 5: Adding stop here. Simply pass this guide to your colleagues so that they can follow the
students to a class and follow the instructions there to steps for their role.
add students or teachers. Your colleagues will need to be registered as Organization administrators or
Teacher administrators to set up classes and users.
 4. Find the course you want to add to this class:
• Use the « and » buttons or the page numbers to browse
available courses.
You cannot see Manage classes until you have
registered or joined an organization.
• Type the course name into the box and click the search
icon to show courses with that name.

To create a class:
! If your course uses the Oxford Online Skills Program, search for the
right skills, level and bundle combination, and add that to your class.
1. Click Manage classes on the left.
2. Click Create a new class. 5. When you have found the course you want to add, click the
Add to class button.

3. Give the class a name and click the Create class button. You need a course-specific teacher or moderator access code to
use some courses. If you are asked to enter an access code, follow
these steps:

To add a course to your class: 6. Enter your 12-digit teacher access code.
1. Click Manage classes on the left. 7. Tick I accept the terms of use for this course and click
Continue.
2. Find the class in the list and click Edit to the right of its name.
If you do not have a teacher or moderator access code for the
course you would like to add, please contact your local OUP
Representative.

It can take 10-15 minutes for the course to be created on your

account. This is because each class uses a unique, customizable copy
of the course.
3. Click the Add a course button.
You can add students to a class in several ways. 2. Click the Edit link next to the class name. If you chose to Email the joining information:
Choose the one that works best for you and
your students. a) Type your students’ email addresses one
per line, with no spaces. You can copy and
• Invite your students to join the class by paste the addresses from a text file or
sending them an email or giving them joining spreadsheet as long as they are entered
slips. The emails and joining slips include the one address per line with no spaces.
student joining code and instructions. b) Click the Send emails button.
3. Click the Invite new users button.
• Create accounts for your students manually 4. Choose Students.
following the instructions from Step 3, or
import students from a spreadsheet. You can invite teachers to the class in the
same way – just select Teachers instead of
• Find your students and add them to the class Students.
if they are already registered into your
organization account. 5. Click the Invite button. You will see a
preview of the invitation.
If you chose to Print the joining information:
For information on importing students or a) Enter the number of slips you want to print
adding existing students to a class, go to and click the Continue button.
www.oxfordlearn.com and click the Help and
Support button. b) Check the details and click the Print
button.
! To join your class, students will need to register
or sign in at www.oxfordlearn.com

! Students need course access codes to use a

course on Oxford Learn, as well as a joining code
to become part of a class.
If students have already started using their course
for self-study, they will be asked if they want to
transfer their access into your class. Students are
To invite students: 6. Click the Email button to send the joining given a new copy of the course and need to start
1. Click Manage classes on the left instructions to your students via email, or the exercises again. You will see the work they do
after they have started answered exercises in
click the Print button to print joining slips your class.
to hand to students.
To start using your course, click the course name in My courses.
This will take you into the Learning Management System (LMS).
Here you can preview the exercises your students will use, hide Send your students to http://www.oxfordlearn.com/students. Here
or assign exercises and view your students’ progress. they’ll find instructions on getting started and using their course.

• Click the Help and Support button at www.oxfordlearn.com to

see in-depth step-by-step instructions and watch Getting Started
videos.
• Go to www.oup.com/elt/teachonline for information to help you
get started on Oxford Learn and for best practice tips and ideas
to help you use the Learning Management System with your
students.
• If you have any questions or problems, contact our Customer
Support team at [email protected]

Students might start working on a course for self-study before

joining your class. Only the work students do after joining your class
will appear in the Gradebook and User Progress pages of the LMS.
 Manage classes
With the Teacher administrator role, you can access a
Access your classes ✔
number of administrative tools on Oxford Learn. This
Create classes ✔
means that you can set up and manage classes, courses,
Add courses to classes ✔
students and teachers within your organization.
Add existing teachers or students to a class ✔

Distribute sign in details ✔

Remove users from a class ✔

Add messages ✔
There are five steps to get started with Oxford Learn: Manage users
Create and import users ✔

1 Register or sign in at www.oxfordlearn.com Invite students and teachers to join a class ✔

Edit user details ✔

2 Join an organization Move students between classes

✔
(for classes you’re assigned to)
Set up a class for your students and link the Unenrol users from organization ✔
3 course you are teaching to the class Manage organization
Update organization details
4 Add students to the class
Distribute administrator joining codes
Set up chain management
5 Start teaching the course
Licence management
Create additional registration fields
Edit message templates
 2. Click System requirements at the 6. Choose the Country you are working in
bottom of the page to check that your from the drop-down list.
computer meets the requirements to
7. Your Security information is used to prove
use the website.
your identity if you need to contact
Oxford Teachers’ Club? Customer Support.
Choose a Security question from the drop-
Oxford Learner’s Bookshelf? down list and type the answer to that
3. Click the Create your Oxford ID link. question into the box below it.
There are three sections to the
Oxford Learner’s Dictionary? registration form: Choose something you will remember but
● Personal details that is hard for someone else to guess.
Oxford Test of English? ● Security information
● Terms and Conditions
If you use any of these websites or
4. Enter your personal details.
apps, you already have an Oxford ID.
Your Username is your email address.
Sign in at www.oxfordlearn.com with 5. Type your password into the Password
your Oxford ID username and boxes.
password, then go to Step 2 (p.5). Your password must be at least 6
characters long, with no spaces. It must
To create an account: contain: 8. Tick the box to accept the Terms and
• At least one lower-case letter (a to z) Conditions.
1. Go to www.oxfordlearn.com
• At least one upper-case letter (A to Z) 9. Click the Create my account button.

10. Check the details. Click Continue to sign in.

 ! To join an organization, you need a joining code
from your Organization administrator. If you don’t
have a joining code, speak to your account holder
before continuing.

To join your organization:

1. Click Continue under Join a class or organization.

2. Type the joining code into the box and click Continue.

A message will confirm the name of the organization you have joined and your role.
 4. Find the course you want to add to this class:
• Use the « and » buttons or the page numbers to browse
available courses.
You cannot see Manage classes until you have
registered or joined an organization.
• Type the course name into the box and click the search
icon to show courses with that name.

To create a class:
! If your course uses the Oxford Online Skills Program, search for the
right skills, level and bundle combination, and add that to your class.
1. Click Manage classes on the left.
2. Click Create a new class. 5. When you have found the course you want to add, click the
Add to class button.

3. Give the class a name and click the Create class button. You need a course-specific teacher or moderator access code to
use some courses. If you are asked to enter an access code, follow
these steps:

To add a course to your class: 6. Enter your 12-digit teacher access code.
1. Click Manage classes on the left. 7. Tick I accept the terms of use for this course and click
Continue.
2. Find the class in the list and click Edit to the right of its name.
If you do not have a teacher or moderator access code for the
course you would like to add, please contact your local OUP
Representative.

It can take 10-15 minutes for the course to be created on your

account. This is because each class uses a unique, customizable copy
of the course.
3. Click the Add a course button.
You can add students to a class in several ways. 2. Click the Edit link next to the class name. If you chose to Email the joining information:
Choose the one that best suits you and your
students. a) Type your students’ email addresses one
per line, with no spaces. You can copy and
• Invite your students to join the class by paste the addresses from a text file or
sending them an email or giving them joining spreadsheet, but they will still need to be
slips. The emails and joining slips include the one address per line with no spaces.
student joining code and instructions. b) Click the Send emails button.
3. Click the Invite new users button.
• Create accounts for your students manually 4. Choose Students.
following the instructions from Step 3, or
import students from a spreadsheet. You can invite teachers to the class in the
same way – just select Teachers instead of
• Find your students and add them to the class Students.
if they are already registered into your
school’s account. 5. Click the Invite button. You will see a
preview of the invitation.
If you chose to Print the joining information:
For information on importing students or a) Enter the number of slips you want to print
adding existing students to a class, go to and click the Continue button.
www.oxfordlearn.com and click the Help and
Support button. b) Check the details and click the Print
button.
! To join your class, students will need to register
or sign in at www.oxfordlearn.com

! Students need course access codes to use a

course on Oxford Learn, as well as a joining code
to become part of a class.
If students have already started using their course
for self-study, they will be asked if they want to
transfer their access into your class. Students are
To invite students: 6. Click the Email button to send the joining given a new copy of the course and need to start
1. Click Manage classes on the left instructions to your students via email, or the exercises again. You will see the work they do
after they have started answered exercises in
click the Print button to print joining slips your class.
to hand to students.
To start using your course, click the course name in My courses.
This will take you into the Learning Management System (LMS).
Here you can preview the exercises your students will use, hide Send your students to http://www.oxfordlearn.com/students. Here
or assign exercises and view your students’ progress. they’ll find instructions on getting started and using their course.

• Click the Help and Support button at www.oxfordlearn.com to

see in-depth step-by-step instructions and watch Getting Started
videos.
• Go to www.oup.com/elt/teachonline for information to help you
get started on Oxford Learn and for best practice tips and ideas
to help you use the Learning Management System with your
students.
• If you have any questions or problems, contact our Customer
Support team at [email protected]

Students might start working on a course for self-study before

joining your class. Only the work students do after joining your class
will appear in the Gradebook and User Progress pages of the LMS.
 Manage classes
With the Teacher role, you can manage classes you are
Access your classes ✔
assigned to by an administrator and track students'
Create classes
course progress on Oxford Learn.
Add courses to classes ✔

Add existing teachers or students to a class ✔

Distribute sign in details ✔

Remove users from a class ✔

Add messages ✔
There are four steps to get started with Oxford Learn:
Manage users
Create and Import users
1 Register or sign in at www.oxfordlearn.com
Invite students and teachers to join a class
Edit user details
2 Join an organization account
Move students between classes
✔
(for classes you’re assigned to)
3 Link the course you are teaching to your class Unenrol users from organization
Manage organization
4 Start teaching the course Update organization details
Distribute administrator joining codes
Set up chain management
Licence management
Create additional registration fields
Edit message templates
 2. Click System requirements at the 6. Choose the Country you are working in
bottom of the page to check that your from the drop-down list.
computer meets the requirements to
7. Your Security information is used to prove
use the website.
your identity if you need to contact
Oxford Teachers’ Club? Customer Support.
Choose a Security question from the drop-
Oxford Learner’s Bookshelf? down list and type the answer to that
3. Click the Create your Oxford ID link. question into the box below it.
There are three sections to the
Oxford Learner’s Dictionary? registration form: Choose something you will remember but
● Personal details that is hard for someone else to guess.
Oxford Test of English? ● Security information
● Terms and Conditions
If you use any of these websites or
4. Enter your personal details.
apps, you already have an Oxford ID.
Your Username is your email address.
Sign in at www.oxfordlearn.com with 5. Type your password into the Password
your Oxford ID username and boxes.
password, then go to Step 2 (p.5). Your password must be at least 6
characters long, with no spaces. It must
To create an account: contain: 8. Tick the box to accept the Terms and
• At least one lower-case letter (a to z) Conditions.
1. Go to www.oxfordlearn.com
• At least one upper-case letter (A to Z) 9. Click the Create my account button.

10. Check the details. Click Continue to sign in.

 ! To join an organization, you need a joining code
from your Organization administrator. If you don’t
have a joining code, speak to your account holder
before continuing.

To join your organization:

1. Click Continue under Join a class or organization.

2. Type the joining code into the box and click Continue.

A message will confirm the name of the organization you have joined and your role.
 ! If your course uses the Oxford Online Skills Program, search for the
right skills, level and bundle combination, and add that to your class.
To add a course to your class:

1. Click Manage classes on the left. 5. When you have found the course you want to add, click the
2. Find the class in the list and click Edit to the right of its name. Add to class button.

You need a course-specific teacher or moderator access code to

use some courses. If you are asked to enter an access code, follow
these steps:
! If you do not see any classes in the list, please speak to your
6. Enter your 12-digit teacher access code.
Organization administrator to ask if they can add you to a class. 7. Tick I accept the terms of use for this course and click
Continue.
3. Click the Add a course button. If you do not have a teacher or moderator access code for the
course you would like to add, please contact your local OUP
4. Find the course you want to add to this class: Representative.
• Use the « and » buttons or the page numbers to browse
available courses. It can take 10-15 minutes for the course to be created on your
• Type the course name into the box and click the search account. This is because each class uses a unique, customizable copy
of the course.
icon to show courses with that name.
To start using your course, click the course name in My courses.
This will take you into the Learning Management System (LMS).
Here you can preview the exercises your students will use, hide Send your students to http://www.oxfordlearn.com/students. Here
or assign exercises and view your students’ progress. they’ll find instructions on getting started and using their course.

• Click the Help and Support button at www.oxfordlearn.com to

see in-depth step-by-step instructions and watch Getting Started
videos.
• Go to www.oup.com/elt/teachonline for information to help you
get started on Oxford Learn and for best practice tips and ideas
to help you use the Learning Management System with your
students.
• If you have any questions or problems, contact our Customer
Support team at [email protected]

Students might start working on a course for self-study before

joining your class. Only the work students do after joining your class
will appear in the Gradebook and User Progress pages of the LMS.