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Template Privacy Notice Non EU

This notice describes how Wipro processes employees' personal data through its MY DATA application. It outlines what personal data is collected, how it is used, who it is shared with internally and externally, employees' rights to access and correct their personal data, how long data is retained, and security measures to protect the data. Personal data includes contact details, family details, bank details, passport details, and may be shared with certain Wipro employees and vendors as needed.

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62 views

Template Privacy Notice Non EU

This notice describes how Wipro processes employees' personal data through its MY DATA application. It outlines what personal data is collected, how it is used, who it is shared with internally and externally, employees' rights to access and correct their personal data, how long data is retained, and security measures to protect the data. Personal data includes contact details, family details, bank details, passport details, and may be shared with certain Wipro employees and vendors as needed.

Uploaded by

dipaligpatil13
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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[This notice describes how personal information about you may be used and disclosed and how you

can get access to this information. Please review it carefully.]


I. Wipro Limited (“we” or “us”) respects and is committed to the protection of your sensitive and
personal information and your privacy. This Personal Data Protection Notice(“Notice”), prepared
in accordance with applicable data protection laws explains how Wipro processes your personal
data for the purpose of MY DATA application .This Notice supplements but does not supersede
nor replace any other consent(s) you may have previously provided to us in respect to your
personal data.

IDENTITY OF THE Entity collecting the personal data: Your employer will be your primary data
controller for all employment related data processing activities. To see further contact and
details for your employer, please refer to the company financial report published quarterly and
available at: < https://www.wipro.com/investors/quarterly-results/.
DEFINITIONS

For the purposes of this Notice:


“Affiliates” means Wipro Limited and/or related companies, including their related companies;
“Partner(s)” means customer(s), vendor(s), authorized service partner(s) and/or business
partner(s);
“Personal data” shall mean data, whether true or not, about an individual who can be identified
from that data, or from that data and other information to which the organization has or is likely
to have access.
“Processing” means any operation or set of operations which is performed upon personal data,
whether or not by automatic means, such as collection, recording, organization, storage,
adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination
or otherwise making available, alignment or combination, blocking, erasure or destruction.
All further data protection relevant terms depend on definitions provided under applicable data
protection laws. The terms defined above are also subject to these definitions.

WHAT PERSONAL DATA DO WE PROCESS?

In order for us to fulfil one or more of our obligations, the following categories of personal data
are processed:

My Office  Primary Mobile Number, Emergency Number, Home Phone


Personal Details  Nationality, Date of Birth, UID details, Address Details, Family Details
Gender Details  Gender Identity, Expression, pronoun, and sexuality
Bank Details  Salary account Details
Passport Details  Passport Number and validity for self, spouse and children, Travel
preference.
Disability Details
PROCESSING PURPOSE(S)
We will process your Personal Data, for the following purposes:

Sensitive: Internal & Restricted


1. Phone number in My Office tab is captured to be synced with outlook properties after
consent to sync with GAL so that other employees can reach the employee in case of
any emergency.
2. Nationality, UID, Dependent details in Personal Details tab are captured to provide
benefits according to the Nation details. Further, these details may be used to check
for any potential conflict of interest scenarios when making management decisions
such as moving employees internally, hiring to specific posts etc. as part of legitimate
interest in ensuring fairness and equality to all employees.
3. Date of Birth in Personal Details tab is captured to send Birthday Mailers.
4. Bank account details in Bank Details tab are captured to process salary and claims.
5. Disability details in Voluntary Self Declaration Form are captured to provide assistance
in the time of emergency and for reasonable accommodation.
6. Education Details are captured to assign employees to a project on the basis of stream
of education.
7. Passport Details and Visa details in Travel profile tab are captured for facilitating
travel and accommodation for employees when they travel onsite and for VISA
processing.
8. Gender Details are captured to estimate the size of Wipro’s LGBTQ community and
shared by HR team to ensure that preferred designations are followed in case of written
and verbal communications.
9. Blood Group is collected to be shared with HRSS team, which can be helpful in time of
emergency although, employee can choose not to disclose.
10. Address details are captured to release address specific letters in Letters application.

RECIPIENTS OF PERSONAL DATA


Our Partners and Affiliates for the purposes of collecting and using your personal information as
described in this Notice are as follows:
Usage & Sharing: - Your personal data, including sensitive personal will be shared only
with certain Wipro employees and/or vendor partners who have a legitimate business need
& and are authorized to access such data in connection with the above stated purpose(s).

Categories of recipients internal to Wipro: - Information will be shared to teams authorized


to carry out the relevant processing activities such as for example, the HRSS Team, HR Team
processes the data for administrative purposes, the Payroll Team processes salary
information.
Categories of recipients external to Wipro: NA, Data is not shared with any 3rd party.

Disclosure of your personal data: In addition to the above, your personal data may be
disclosed where required by applicable legislation, rule of law or the order of a court of law or
for audit purposes.

YOUR RIGHTS

Sensitive: Internal & Restricted


Depending on the country you are located in and the data protection laws applicable in that
jurisdiction you may have varied rights with regard to your personal data. In this respect, you
may have the right or choice to:

i. Check whether we hold or use your Personal Data and request access to such data
ii. Obtain rectification of inaccurate personal data
iii. Obtain the restriction of processing or the erasure of personal data in certain conditions as
provided for under applicable laws e.g.: such as where the purpose of the collection has been
achieved
iv. Receive the Personal Data you provided to us to transmit it to another company (data portability)
v. object to processing of personal data which will be reviewed against applicable exemptions
under law
vi. Where applicable, lodge a complaint with supervisory authority
vii. You have the right to withdraw your consent at any time with effect for the future under the
individual conditions of the consent.
You may raise help line ticket with HRSS team through https://wiprocio.service-now.com/sp
for access to Personal Data or correction and/or deletion of Personal Data, etc.
For information regarding policies and procedures and types of Personal Data handled by us
including how we store and transfer can be directed to us at [[email protected]].

DATA RETENTION:
Your personal data will be retained by Wipro only as long as is necessary to fulfil the stated
purpose(s) and for a reasonable period thereafter, in accordance with applicable law and
internal policies. At minimum personal data will be retained till the employee exits the
organization, in most cases. Personal data no longer required will be disposed off promptly and
in a secured manner.

Data transfer to a recipient outside the origin country:


We rely on legal mechanisms to carry out data transfers as provided under law. Such transfers
will be done subject to taking the appropriate measures under law including data transfer
agreements or consent where required.

SECURITY OF YOUR PERSONAL DATA


Appropriate measures are taken to prevent unauthorized access, unlawful processing,
unauthorized or accidental loss or destruction of the personal data
We shall keep and process your data in a secure manner. We endeavor, where practicable, to
implement the appropriate administrative and security safeguards and procedures in
accordance with the applicable laws and regulations to prevent the unauthorized or unlawful
processing of your Personal Data and the accidental loss or destruction of, or damage to, your
Personal Data.

Sensitive: Internal & Restricted

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