ORGANIZATION & MANAGEMENT

FUNCTIONS RULES
&
SKILSS MANAGEMENT
WHAT IS THE FUNCTIONS RULE &
SKILSS MANAGEMENT?

Functions rules and skills management refer to the processes and

strategies that use to effectively manage their employees roles,
responsibilities, and skills. This includes defining job functions
and responsibilities, setting clear expectations and performance
goals, providing training and development opportunities, and
regularly assessing and evaluating employee skills and
performance.
10 golden rules of effective
management
1 2 3 4
Be consistent Have clear, concise Set goals for the Publicly recognise
and complete team hard work
communication
10 golden rules of effective
management
5 6 7 8
Be the example Be transparent Tailor your approach Encourage opinions
individuals and ideas
10 golden rules of effective
management
9 10
Help people enjoy Listen, ask questions,
work listen
1.Be consistent
Consistency is key. Being consistent means
rewarding the same good behaviours,
discouraging the same bad
behaviours and treating each member of
your team equally. Successful mastery of
this rule will ensure the success of most of
the other rules.
2. Have clear, concise and
complete communication
Communication is the foundation of
community. Be
clear, concise and complete in all channels
of communication including face-to-face,
phone and email. Follow this rule and
you'll avoid costly
communication errors.
3. Set goals for the team
United we stand. Goal setting not only
helps to ensure the success of a project, it
also helps your team work together. When
you set goals for the team, you
generate creativity and collaboration, as
well as
provide a unified focus and purpose.
4. Publicly recognise hard
work
Good things come to those who work hard.
When a team member does something
outstanding, reward them with a bonus,
prize or verbal praise. Moreover, present
the reward in public, to give the recipient a
boost and show the team that hard work is
rewarded
5. Be the example
Leaders lead by example-whether or not
they intend to. If you show up late, your
team will be less punctual; if you take
responsibility for mistakes, your team will
find the courage to admit to their errors.
Show your team
what you expect of them instead of telling
them.
6. Be transparent
Trust and transparency go hand-in-hand.
If you want your team to trust you and
follow your lead, you need to be
transparent. Of course, there will be times
when you can't share information, but
keeping relevant information to yourself
jeopardises relationships and respect.
7. Tailor your approach for
individuals
One size does not fit all. Teams are
comprised of individuals, each with their
own preferences, strengths, weaknesses
and ideals. Focus on individual traits and
customise your approach to motivate,
encourage and mould each person in your
team.
8. Encourage opinions and
ideas
Opinions, everyone has one. Yet at work,
not everyone shares theirs for fear of
ridicule. However, the more individuals
engaged in a conversation, the better it is
for everyone. Therefore, its important to
encourage everyone to share their opinions
and ideas for a diverse discussion.
9. Help people enjoy work
All work and no play makes for a boring day.
Having fun at work doesn't have to mean
playing pool or
abandoning the dress code. You can simply add
a dedicated break room or engage in casual
conversations with your workers during down
time.
10. Listen, ask questions, isten
The quieter you become, the more you can hear.
It's easy to dismiss rumblings of discontent in
the workplace, but you need to address them.
Open dialogue makes it easier to identify and fix
problems, as well as ensure employees feel
appreciated and
acknowledged.
Managers perform five key functions: PLANNING, ORGANIZING , STAFFING, LEADING, and
CONTROLLING.

PLANNING: This step involves mapping out exactly how

to achieve a particular goal. Say, for example, that the
organization's goal is to improve company sales. The
manager first needs to decide which steps are necessary to
accomplish that goal. These steps may include increasing
advertising, inventory, and sales staff. These necessary
steps are developed into a plan.
When the plan is in place, the manager can follow it to
accomplish the goal of improving company sales.
Managers perform five key functions: PLANNING, ORGANIZING , STAFFING, LEADING, and
CONTROLLING.

ORGANIZING: After a plan is in place, a manager needs to

organize her team and materials according to her plan.
Assigning work and granting authority are two important
elements of organizing.
Managers perform five key functions: PLANNING, ORGANIZING , STAFFING, LEADING, and
CONTROLLING.

STAFFING: After a manager discerns his area's needs, he

may decide to beef up his staffing by recruiting, selecting,
training, and developing employees. A manager in a large
organization often works with the company's human
resources department to accomplish this goal.
Managers perform five key functions: PLANNING, ORGANIZING , STAFFING, LEADING, and
CONTROLLING.

LEADING: A manager needs to do more than just plan,

organize, and staff her team to achieve a goal. She must
also lead. Leading involves motivating, communicating,
guiding, and encouraging. It requires the manager to
coach, assist, and problem solve with employees.
Managers perform five key functions: PLANNING, ORGANIZING , STAFFING, LEADING, and
CONTROLLING.

 ONTROLLING: After the other elements are in place, a

C
manager's job is not finished. He needs to continuously
check results against goals and take any corrective actions
necessary to make sure that his area's plans remain on
track.
 EXAMPLE OF MANAGEMENT SKILLS
1. Planning
Planning is a vital aspect within an organization. It
refers to one's ability to organize activities in line with
set guidelines while still remaining within the limits of
the available resources such as time, money, and labor. It
is also the process of formulating a set of actions or one
or more strategies to pursue and achieve certain goals or
objectives with the available resources.
The planning process includes identifying and setting
achievable goals, developing necessary strategies, and
outlining the tasks and schedules on how to achieve the
set goals. Without a good plan, little can be achieved.
2. Communication
Possessing great communication skills is crucial
for a manager. It can determine how well
information is shared throughout a team,
ensuring that the group acts as a unified
workforce. How well a manager communicates
with the rest of his/her team also determines how
well outlined procedures can be followed, how
well the tasks and activities can be completed, and
thus, how successful an organization will be.
3.DECISION-MAKING
Another vital management skill is decision-
making.
Managers make numerous decisions, whether
knowingly or not, and making decisions is a
key component in a manager's success. Making
proper and right decisions results in the success
of the organization, while poor or bad decisions
may lead to failure or poor performance.
For the organization to run effectively and
smoothly, clear and right decisions should be
made.
4. DELEGATION
Delegation is another key management skill.
Delegation is the act of passing on work-related
tasks and/or authorities to other employees or
subordinates. It involves the process of allowing
your tasks or those of your employees to be
reassigned or reallocated to other employees
depending on current workloads. A manager
with good delegation skills is able to effectively
and efficiently reassign tasks and give
authority to the right employees. When
delegation is carried out effectively, it helps
facilitate efficient task completion.
5. PROBLEM SOLVING
Problem-solving is another essential skill. A
good manager must have the ability to tackle
and solve the frequent problems that can arise
in a typical workday. Problem-solving in
management involves identifying a certain
problem or situation and then finding the best
way to handle the problem and get the best
solution. It is the ability to sort things out even
when the prevailing conditions are not right.
When it is clear that a manager has great
problem-solving skills, it differentiates him/her
from the rest of the team and gives
subordinates confidence in his/her managerial
skills.
 6. MOTIVATING
The ability to motivate is another important
skill in an organization. Motivation helps bring
forth a desired behavior or response from the
employees or certain stakeholders. There are
numerous motivation tactics that managers can
use, and choosing the right ones can depend on
characteristics such as company and team
culture, team personalities, and more. There are
two primary types of motivation that a
manager can use.
These are intrinsic and extrinsic motivation.
THAT’S ALL THANK YOU!!