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Steps For Booking

The document outlines the steps for applying for guesthouse accommodation at IIT Guwahati for various purposes. It provides 7 steps for staff applying for official/semi-official purposes, 5 steps for principal investigators applying for project purposes, 5 steps for staff applying for personal guests, 6 steps for students applying for parents/guardians, and 6 steps for alumni and foreign nationals/NRIs applying through the alumni office. Key steps include logging in, filling out an indent form, obtaining approvals, and receiving a confirmation email if approved.

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Shubhra Kedia
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29 views

Steps For Booking

The document outlines the steps for applying for guesthouse accommodation at IIT Guwahati for various purposes. It provides 7 steps for staff applying for official/semi-official purposes, 5 steps for principal investigators applying for project purposes, 5 steps for staff applying for personal guests, 6 steps for students applying for parents/guardians, and 6 steps for alumni and foreign nationals/NRIs applying through the alumni office. Key steps include logging in, filling out an indent form, obtaining approvals, and receiving a confirmation email if approved.

Uploaded by

Shubhra Kedia
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 11

Steps for applying Guesthouse Accommodation by Teaching/Non-Teaching Staff

for Official and Semi-Official purpose


Step 1 Login by the IITG employee via the following link-
https://online.iitg.ac.in/sso

After login, Click on Establishment Management Portal, fill the indent,


upload the relevant documents and submit it.
Step 2 After submission, the indent will get forwarded to the concerned
Head of the Department/Centre/School/Section.
 For official payment, mentioning of fund code is necessary.
 For semi-official payment, guests will do the payment.
Step 3 The Head of the Department/Centre/School/Section will forward
the form to Establishment section.
Step 4 The dealing official of Estb, after verification will forward it to the
Head of the Establishment section for final verification.
Step 5 HoS Estb will forward it for approval from the Competent Authority.

Step 6 After approval, the indentor will receive an email about the booking
confirmation.

Note:

 Before filling the indent kindly go through the ‘User guidelines and payment
details’ in the Establishment ERP portal.
 After allotment, the concerned indentor may contact the allotted Guesthouse
reception for Guesthouse room number query.
 Advance bulk booking of any conferences/meetings/events etc. have to be
made offline. Establishment section must be intimated about the list of the
guests before two months of the event to confirm the booking.

Page 1 of 11
Steps for applying Guesthouse Accommodation for Project purpose by Principal
Investigator
Step 1 Login by the IITG employee via the following link-
https://online.iitg.ac.in/sso

After login, Click on Establishment Management Portal, fill the indent,


upload the relevant documents and submit it.
Step 3 After submission, the indent will be forwarded to the Dean
R&D/II&SI for approval.
 Mentioning of project code is necessary.
Step 4 Dean R&D/II&SI will forward the form to Establishment section.

Step 5 The dealing official of Estb, after verification will forward it to the
Head of the Establishment section for final verification.
Step 6 HoS Estb will forward it for approval from the Competent Authority.

Step 7 After approval, the indentor will receive an email about the booking
confirmation.

Note:

 Before filling the indent kindly go through the ‘User guidelines and payment
details’ in the Establishment ERP portal.
 After allotment, the concerned indentor may contact the allotted Guesthouse
reception for Guesthouse room number query.
 Advance bulk booking of any conferences/meetings/events etc. have to be
made offline. Establishment section should be intimated about the list of the
guests before two months of the event to confirm the booking.

Page 2 of 11
GH Booking Form Demonstration

Page 3 of 11
Steps for applying Guesthouse Accommodation for Personal Guest/s through
Teaching/Non-Teaching Staff
Step 1 Login by the IITG employee via the following link-
https://online.iitg.ac.in/sso

After login, Click on Establishment Management Portal, fill the indent,


upload the relevant documents and submit it.
Step 2 From the indentor’s desk, the form will be forwarded directly to
Establishment section.
Step 3 The dealing official of Estb, after verification will forward it to the
Head of the Establishment section for final verification.
Step 4 HoS Estb will forward it for approval from the Competent Authority.
Step 5 After approval, the indentor will receive an email about the booking
confirmation.

Note:

 Before filling the indent kindly go through the ‘User guidelines and payment
details’ in the Establishment ERP portal.
 Before filling the indent kindly go through the ‘User guidelines and payment
details’ in the Establishment ERP portal.
 After allotment, the concerned indentor may contact the allotted Guesthouse
reception for Guesthouse room number query.

Page 4 of 11
GH Booking Form Demonstration

Page 5 of 11
Steps for applying Guesthouse Accommodation by Students for their
parents/guardians
Step 1 Login by the Student via the following link-
https://online.iitg.ac.in/sso

After login, Click on Establishment Management Portal, fill the indent,


upload the relevant documents and submit it.
Step 2 The Dealing Assistant of Student Affairs’ section will verify the
indent and forward it to the Associate Dean of the Student Affairs’
section.
Step 3 Approval by the Associate Dean of the Student Affairs’ section and
forwarding of the same to Establishment section.
Step 4 The dealing official of Estb, after verification will forward it to the
Head of the Establishment section for final verification.
Step 5 HoS Estb will forward it for approval from the Competent Authority.

Step 6 After approval, the indentor will receive an email about the booking
confirmation.

Note:
 Before filling the indent kindly go through the ‘User guidelines and payment
details’ in the Establishment ERP portal.
 After allotment, the concerned student may contact the allotted
Guesthouse reception for Guesthouse room number query.

Page 6 of 11
GH Booking Form Demonstration

Page 7 of 11
Steps for applying Guesthouse Accommodation by Alumni

Step 1 Submission of Guesthouse Form by the Alumni to Alumni and


External Relations Section via [email protected]
Step 2 Login by the Alumni Office via the following link-
https://online.iitg.ac.in/sso

After login, Click on Establishment Management Portal, fill the


indent, upload the relevant documents and submit it.
Step 3 Forwarding of the indent by AER to Establishment section.
Step 4 The dealing official of Estb, after verification will forward it to the
Head of the Establishment section for final verification.
Step 5 HoS Estb will forward it for approval from the Competent
Authority.
Step 6 After approval, the Alumni will receive an email about the booking
confirmation.

Note:
 The online booking for the Alumni is to be done by AER Section.
 Before filling the indent kindly go through the ‘User guidelines and payment
details’ in the Establishment ERP portal.
 After allotment, the concerned alumni may contact the allotted Guesthouse
reception for Guesthouse room number query.

Page 8 of 11
GH Booking Form Demonstration

Page 9 of 11
Steps for applying Guesthouse Accommodation by Foreign Nationals/NRIs

Step 1 Booking of Foreign Nationals/NRIs is done by Alumni and External


Relations Section
Step 2 Login by the Alumni Office via the following link-
https://online.iitg.ac.in/sso
After login, Click on Establishment Management Portal, fill the
indent and upload the relevant documents.
Step 3 Forwarding of the indent by Head of AER Section to Establishment
section.
Step 4 The dealing official of Estb, after verification will forward it to the
Head of the Establishment section for final verification.
Step 5 HoS Estb will forward it for approval from the Competent
Authority.
Step 6 After approval, the student will receive an email about the booking
confirmation.

Note:
 The online booking for the Foreign Nationals/NRIs is to be done by AER
Section.
 Before filling the indent kindly go through the ‘User guidelines and payment
details’ in the Establishment ERP portal.
 After allotment, the concerned student may contact the allotted Guesthouse
reception for Guesthouse room number query.

Page 10 of 11
GH Booking Form Demonstration

Page 11 of 11

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