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Excel Manual1 26 30

Manage Rules allows you to view, edit, delete, and add conditional formatting rules. To manage rules, select Conditional Formatting then Manage Rules to open the Conditional Formatting Rules Manager dialogue box. This box displays existing rules and allows you to add, edit, or delete rules for the current selection or any other worksheet. Excel can also separate text within a cell into multiple columns by identifying delimiters like spaces or punctuation. Data can be sorted alphabetically, numerically, or through multi-level sorting based on multiple columns.

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23 views

Excel Manual1 26 30

Manage Rules allows you to view, edit, delete, and add conditional formatting rules. To manage rules, select Conditional Formatting then Manage Rules to open the Conditional Formatting Rules Manager dialogue box. This box displays existing rules and allows you to add, edit, or delete rules for the current selection or any other worksheet. Excel can also separate text within a cell into multiple columns by identifying delimiters like spaces or punctuation. Data can be sorted alphabetically, numerically, or through multi-level sorting based on multiple columns.

Uploaded by

Vijay
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Manage Rules

Manage Rules allows you to view, edit, delete, and add rules.
To manage conditional formatting rules:
1. Select Conditional Formatting.

2. Select Manage Rules.

This will open the Conditional Formatting Rules Manager dialogue box:

Select the formatting rules for dropdown to view rules for the current selection or any other worksheet
or table within the workbook. You may add, edit or delete a rule from the Conditional Formatting Rules
Manager.

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SECTION V: Separating Text within a Cell
When data is combined within a cell, such as a first and last name, Excel is able to separate this data into
two cells.

To separate data within a cell:


1. Insert a blank column to the right of the column containing the merged data.
2. Highlight the column of full names.
3. Select the Data tab.
4. Select Text to Columns.

The Convert Text to Columns Wizard dialogue box will.

5. Choose the appropriate data type.

To separate a column based on punctuation characters, select Delimited.


To separate a column based on spaces between each field, select Fixed Width.

For this example we will select Delimited.

6. Select Next.

7. Choose your delimiters for the text separation.

For this example select Space.

8. Select Next.

9. Select the data format for each column.


For this example select General.

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10. Select Finish.

Data will be displayed as separate columns.

SECTION VI: Sorting


Sorting allows for alphabetic, numeric, color and even multi-level organization.

Alphabetical
To sort the data alphabetically:
1. Select the column to sort.
For this example we will sort by last name.

2. Highlight the column.

3. Select the Data tab.


Sorting options are located in the Sort & Filter section.

The Sort action, circled in blue below is used to alphabetically organize data.
The A-Z descending button is used to sort data from the lowest to highest values.
The Z-A descending button is used to sort data from the highest to lowest values.

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4. Select the A-Z to alphabetize the data within the column.

A Sort Warning dialogue box will appear. This will ask if you want to expand the selection or continue
with the current selection.

5. Select Expand the Selection. This will sort the entire data sheet based on the column instead of just
sorting the column selected.

The data will be displayed alphabetically.

Numerically
To numerically sort data from lowest to highest values:
1. Select the column
2. Select the A-Z sort button to sort data from smallest to largest quantity.

Select the Z-A sort button to sort data from largest to smallest quantity.

Multi-level Sorting
A data table may also be sorted by using multiple criteria.

For this example we will sort by Semester and then by Last Name using the following table:

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1. Select the first column to sort.

2. Select the Sort button, circled in red.

The Sort dialogue box will appear:

3. Open the Sort By dropdown.


4. Select the appropriate name of the column to sort first. For this example we will use Semester.
5. The Sort On dropdown should remain as Values.
6. To alphabetically sort data, select A-Z.
7. Ensure the My Data Has Headers option is selected to differentiate between column headers and
data.
8. Select Add Level to add additional criteria to sort by.
The Then By criteria will appear.

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