ORDINANCES

FOR
DOCTORAL PROGRAMME

Approved by the Board of Governors in its meeting held on 23/04/2019

under Resolution number BOG/MIN/37/2019-04/19

jk’Vªh; izkS|ksfxdh laLFkku te”ksniqj

te”ksniqj] Hkkjr
NATIONAL INSTITUTE OF TECHNOLOGY JAMSHEDPUR
JAMSHEDPUR , INDIA
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

PREAMBLE
National Institute of Technology Jamshedpur offers doctoral programmes through its various
Departments. The vision is to enhance the knowledge and educate the students in science,
technology and other areas that will wisely serve the professional community, society and the
nation.

To that end, the rules and regulations stated in this Ordinance exemplify the philosophy to
make certain higher performance ethics in research work at the Institute. All the same, these
Ordinances duly approved by the Board of Governors in its 37th meeting held on 23/04/2019
vide BOG/MIN/37/2019-04/19, shall supersede all the prior sets of manuals/Ordinances for
Doctoral Program of the Institute and shall be obligatory on all research scholars.

In light of the periodic amendments in ordinances and regulations, appropriate care shall be
taken to avoid any unfair circumstances on the students admitted in earlier years.

1|P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

Contents
1. INTRODUCTION 3
1.1 Doctoral Program 3
1.2 Student Research Committee (SRC) 3
1.3 Departmental Research Committee (DRC) 4
1.4 Institute Research Committee (IRC) 4
1.5 Office of the Dean Academic 5
2. ADMISSION 5
2.1 Categories of Research Scholar 5
2.1.1 Institute Stipendiary Full Time Research Scholars 5
2.1.2 Sponsored Full Time Research Scholars 5
2.1.3 Self-Financed Full Time Research Scholars 6
2.1.4 Self-Financed Part Time Research Scholars 6
2.1.5 Faculty Members/Staff/Sponsored Project Fellows of N.I.T. Jamshedpur (Part-
time) 6
2.2 Eligibility 6
2.2.1 Ph. D in Engineering 6
2.2.2 Ph.D in Sciences, Computer Applications, Humanities, Social Sciences and
Management 6

2.3 Selection Procedure 6

3. ENROLMENT 7
3.1 Allotment of Supervisor (s) 7
3.2 Scholar Research Committee (SRC) 8
3.3 Course Work 8
3.4 Semester Registration 8
3.5 Comprehensive Examination 8
3.6 Termination of Enrolment 9
3.7 Appeal against Termination 9
4. INSTITUTE RESEARCH SCHOLARSHIP/FELLOWSHIP 9
5. Ph. D. REGISTRATION SEMINAR 10
6. CONVERSION FROM FULL-TIME TO PART-TIME RESEARCH SCHOLAR 10
7. PRE-SUBMISSION SEMINAR 11
8. THESIS SUBMISSION, EVALUATION AND EXAMINATION 11
8.1 Thesis Submission 11
8.2 Thesis Evaluation 11
8.3 Ph. D. Examinations 13
8.3.1 Constitution of Oral Board 13
8.3.2 Function of Oral Board
8.3.3 Conduct of Oral Examination
13
9. AWARD OF THE DEGREE 13
10. CONDUCT AND DISCIPLINE 13
10.1 Leave 14
10.2 General 15

2|P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

1. INTRODUCTION
The Doctoral Programme at National Institute of Technology Jamshedpur constantly strives
to-
1. Conduct high quality research and disseminate it to scholarly and other audiences;
2. Acquire competencies and skills to analyse and formulate research issues, taking into
consideration of upcoming research areas;
3. Communicate effectively and clearly, communicate orally and in writing their
research work for publishing of the scientific work, patent, etc.
4. Promote exchange of information and encourage exposure in field of science and
technology by participating in workshops, seminars, courses, conferences and
symposia.
The rules and regulations stated in this Ordinance exemplify the philosophy to make certain
higher performance ethics in research work at the Institute. Despite these Ordinances, the
student research committee (SRC) may oblige the candidates to acquire additional
requirement with the intention of accomplishing their specific academic objectives. The
Departmental Research Committee (DRC) shall ascertain the appropriate enactment of
Ordinances and shall see to it that these rules and regulations are not misrepresented. All
candidates enrolled for the Research Program shall be governed by all the provisions of this
ordinance and of such other regulations as applicable to them and they shall also obey any
direction/instruction concerning them issued by the Institute from time to time.

1.1 Doctoral Program

National Institute of Technology Jamshedpur offers full-time as well as part-time Doctoral

Programme. As per the by-laws of the Senate, a DRC is established that functions through
the Institute Research Committee (IRC) to govern all aspects of the programme. All the
individual research work will be monitored by a committee namely SRC. Each department
will have a convener of DRC who will act as Faculty Advisor for Ph. D. Programme.
1.2 Student Research Committee (SRC)
The Head of the Department/Centre in consultation with the Supervisor shall constitute a
Student Research Committee (SRC) for each candidate admitted to the Research Program
leading to Ph.D. degree. It shall consist of the following members:

1. The Head of the Department or a faculty of the Department Chairperson

nominated by the Head of the Department
2. Two faculty members from the Department to be Members

3|P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

nominated in consultation with the supervisor

3. One faculty member of appropriate field from other Member
Department to be nominated in consultation with the
supervisor
4. Supervisor(s) Member & Convener

The SRC shall be responsible for the research scholar in following regards:
1. Assigning course work in the first-semester of the Ph.D. Programme of the
student. (In the absence of SRC not being formed the course work in the first-
semester shall be assigned by the Faculty Advisor)
2. Monitoring the progress of the student regularly in every semester;
3. Attending and resolving the academic and technical issues of the student;
4. Conducting meetings regularly to keep record of student’s progress.
5. Recommending the names of the examiners for evaluating the thesis.

1.3 Departmental Research Committee (DRC)

The Department Research Committee (DRC) will be made at the department level for the
research programme. The Head of the department will constitute the DRC consisting of the
following members:

1. Head of the Department Chairperson

2. Two Professors of the Department. In case of unavailability of Member
Professors ,Associate Professors can be considered
3. Two faculty members lower than the rank of Professor nominated Member
by HOD
4. One research scholar of the department nominated by the HOD. In Member
case of unavailability of research scholar in the department, research
scholar of other allied department can be considered
5. Faculty Advisor of Ph. D. program of the Department Member-Convener

The functions of the DRC are as follows;

 To assist the HOD in Ph. D. admission of Department/Centre/School.

 To resolve issues related to research scholars of the department.
 To give input/suggestions to Institute Research Committee (IRC) from time to time
for the improvement in Doctoral program.
 Any other issues which may arise or brought to the notice from time to time

4|P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

1.4 Institute Research Committee (IRC)

There will be an Institute Research Committee (IRC) at the Institute level for the doctoral
programme. The Institute Research Committee (IRC) shall consist of the following members:

1. A Professor nominated by the Senate Chairperson

2. Doctoral faculty Advisors of the Department Member
3. Two research scholars nominated by the Senate Member

4. Associate Dean (Academic) Member-Convener

The functions of the IRC are as follows;

 To resolve issues related to research programme of the Institute.
 To receive suggestions/proposals from the DRC/Department and send its
recommendations to the Senate.
 To issue guidelines related to Doctoral programme of the Institute.
 Any other issues which may arise or brought to the notice from time to time.

1.5 Office of the Dean Academic

The Dean (Academic) shall be responsible for the implementation of the ordinance of
Doctoral Program and other decisions taken on academic issues by the IRC / Senate / BOG.
The office of the Dean (Academic) shall (i) receive, process and maintain all records related
to the Doctoral Programmes including Curricula, Courses offered, Academic Calendar,
Registration, Examinations, Grades, Award of Degrees and Medals/Prizes, (ii) disseminate
information pertaining to all academic matters, (iii) issue necessary Memoranda/Orders, (iv)
act as a channel of communication between the Students, Instructors/Supervisor(s),
Departments / Interdisciplinary Programme / Schools / Cells /Centres/IRC. The doctoral
section of the office of Dean (Academic) shall assist the IRC in its functioning.

2. ADMISSION

Admission to the doctoral programme shall be usually made in July for the autumn semester.
However, additionally the admission to the spring semester in December may be taken as per
decision of the Senate. All candidates enrolled for the Research Program under any of the
semesters shall be governed by all the provisions of this ordinance and of such other
regulations as applicable to them and they shall also obey any direction/instruction
concerning them issued by the Institute from time to time.

5|P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

2.1 Categories of Research Scholars

2.1.1 Institute Stipendiary Full Time Research Scholars (category 11):

Research scholars under this category are entitled for fellowship from the Institute as per
MHRD norms. The candidate must have qualified GATE/NET or any other equivalent test
recognised by MHRD for award of fellowship.
2.1.2 Sponsored Full Time Research Scholars (category 12):
Research scholars under this category receive financial support from AICTE under QIP
scheme or from Institutions/Organizations/Industries under study leave. Foreign students
under this category shall be sponsored by their Government or by Govt. of India (ICCR or
other such organizations/agencies).
2.1.3 Self-Financed Full Time Research Scholars (category 13):
Research scholars under this category are those who support themselves or receive
fellowship from other agencies such as UGC, CSIR, DST, etc. They shall not receive any
financial support from Institute in any form.
2.1.4 Self-Financed Part Time Research Scholars (category 14):
Research scholars under this category shall be persons employed in Industries/R&D
organizations/Institutions. They shall be required to furnish No Objection Certificate (NOC)
from their employer. The candidate will produce a certificate that he will be permitted for
attending classes and examinations as and when conducted by the Institute.
2.1.5 Faculty Members/Staff/Sponsored Project Fellows of N.I.T. Jamshedpur (Part
Time) (category 15):
Regular faculty members, regular staff members and sponsored project fellows of N.I.T.
Jamshedpur are eligible for admission to Ph.D. program in concerned Departments under this
category.
2.2 Eligibility
All candidates seeking admissions in the doctoral programme shall have to possess requisite
marks/grades in qualifying examinations as enlisted below:
2.2.1 Ph. D in Engineering:-
Master Degree in relevant branch of Engineering/Technology with minimum 60% marks or
equivalent CPI 6.5
OR
Bachelor’s degree in relevant branch of Engineering/Technology with minimum 80 % marks
or equivalent CPI 8.5
2.2.2 Ph. D in Sciences, Computer Applications, Humanities, Social Sciences and
Management:

Master’s Degree in the relevant subject with a minimum 60% marks or equivalent CPI 6.5
OR
Bachelor’s degree in Engineering/Technology with minimum 80 % marks or equivalent CPI
8.5

6|P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

2.3 Selection Procedure

Candidates who possess qualifications as laid down in 2.2 as above are eligible for admission
to the Ph.D. program on the basis of:
Written Examination and interview conducted by the Institute/Department/Centre with the
weightage as:
i. Written Examination – 70%
ii. Interview – 30%
The selection procedure for admission to Doctoral Programme is based on consistently good
academic record throughout and test/interview performance. Reservations for
SC/ST/OBC/PWD/EWS are applicable as per GOI norms.
However, faculty/staff and sponsored project fellow of the Institute shall be admitted after
screening of their eligibility criteria as specified in the clause 2.2. They shall be exempted
from any test/interview.

All candidates seeking admission to Doctoral programme should fulfill the appropriate
standards of medical fitness. The Institute Medical Board's opinion in regard to the medical
fitness of a candidate shall be final.

3. ENROLMENT
All selected candidates for admission to Ph. D. Programme shall enroll themselves by paying
requisite fees and submitting the filled-up admission form (DPF-01).

3.1 Allotment of Supervisor (s)

All research students are required to carry out their research work leading to the Ph.D. degree
under the guidance of a supervisor unless otherwise permitted by the Senate. The students
will be allotted supervisor(s) in consultation with the Head of the Department and faculty
advisor on the basis of the supervisor allotment form (DPF-02) submitted by the candidate.
There can be two supervisors, at most, for any doctoral student. However, an Assistant
Professor can supervise maximum four numbers of research students simultaneously whereas
an Associate Professor and Professor can supervise maximum six numbers of research
students. Research students under project (Research) under any faculty members will be in
addition to above.
3.1.1 If a supervisor proceeds on long leave for more than a year after supervising a
research scholar for at least two years, a joint supervisor shall be appointed.
However, if the leave is for less than a year, a caretaker supervisor appointed by SRC
will act as supervisor of the candidate for routine work during leave period. Further, on
the recommendation of the SRC the supervisor can be allowed to continue as sole
supervisor on case-to-case basis depending on the state of progress of the thesis work.
3.1.2. If a supervisor proceeds on long leave for more than six months after supervising
a research scholar for less than two years, the SRC shall appoint a care taker
supervisor for the scholar for routine work. However, if the leave is for one year or

7|P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

more the faculty member shall act as co-supervisor and another faculty member will be
appointed as supervisor by SRC.
3.1.3 A supervisor superannuating will continue to be the sole guide if the pre-submission
seminar of scholar has been delivered before superannuation otherwise a co-supervisor
shall be appointed by the SRC.
3.1.4 A faculty member who has less than or equal to two years of service left from the
end of the academic session in the month of June of the year he/she superannuates can
be appointed a thesis co-supervisor jointly with another faculty member.
3.1.5. A co-supervisor from within the Institute or outside Institute/industry may be
appointed at later stage on the recommendation of SRC.
3.1.6. Emeritus/Chair Professors can be appointed as a supervisor jointly with a regular
faculty provided they have at least two years of tenure of contract left.
3.1.7 An existing supervisor may be replaced by a new supervisor by the Chairman, Senate
on the recommendation of SRC and DRC.
Note: The above points are guidelines. The recommendation of SRC of a candidate will be
given due consideration in making a decision in a particular case. However, in all the
cases the decision of Senate shall be final.

3.2 Scholar Research Committee (SRC)

As mentioned in section 1.2, the Head of the Department/Centre in consultation with the
Supervisor shall constitute a Scholar Research Committee (DPF-03) for each candidate
admitted to the Research Program leading to Ph.D. degree. The SRC should be constituted
within two weeks of candidate’s joining the Ph. D. program. A member of the Faculty who
himself is enrolled for the Ph.D. degree of the Institute or does not have adequate experience
in the relevant field shall not be appointed supervisor or a member of the Student Research
Committee for any other candidate for the Ph.D. degree.
3.3 Course Work
All research students enrolled for the doctoral program are required to complete the requisite
course work allotted by SRC (DPF-04).
Research students admitted to the Ph.D. program after the Master Degree are required to
complete a minimum of Twelve (12) credits of theory papers whereas students admitted
directly after the graduation are required to complete a minimum of 20 credits of theory
papers.
Students assigned course work is required to obtain minimum grade “C” in each of the
subjects. If the student fails to obtain minimum grade “C” in a subject, the SRC may review
the performance of the student and recommend a change/repeat of course work. All research
students have to complete the course within two years from the date of enrolment. However,
if a student fails to clear the stipulated course work within two years from the date of
enrollment, his/her candidature will be cancelled and termination letter will be issued by the
Head of the Department.
There will be no exemption from course work until unless it has been granted by the Senate
as a special case.

8|P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

3.4 Semester Registration

All research students enrolled for the Ph.D. program are required to register themselves in
each semester (DPF-05).

Prior to registration of every semester (except the 1st semester), a student is required to
deliver a seminar on the progress of his/her research carried out in the previous semester (s)
and work to be done in the future. The seminar will be delivered to an open audience in the
presence of members of the SRC and DRC. The student will be allowed to register for the
upcoming semester only after delivering of seminar to the satisfaction of SRC (DPF-06).
However, if the SRC is not satisfied by the seminar, the student will be required to deliver
another seminar with suitable modification or improvement within the next one month.

3.5 Comprehensive Examination:-

1. All Students after completion of the course work shall appear before a Comprehensive
Examination Board (DPF-07) duly constituted by the HOD for the comprehensive
examination designed to test the overall comprehension of the students in the relevant
area.
2. Students registered in the Ph. D. programme are required to pass a Comprehensive
Examination with satisfactory remarks (DPF-08).
3. The examination shall be in oral form but may be supplemented with a written part if
Department so desires as a policy with the approval of Chairman, Senate.
4. If the performance of the student is unsatisfactory in the first attempt, a second
comprehensive examination shall be conducted within three months with the permission
of Chairman, SRC. A student shall not be allowed to appear in the comprehensive
examination more than twice. In case, the performance of the student is found to be
unsatisfactory in his/her second attempt, the candidature of the student shall be
terminated from the programme. The Head of the department shall issue the letter in
this regard. All such cases shall be brought to the notice of the senate

3.6 Termination of Enrolment: - A student shall not be allowed to continue the

programme if

i) he/she fails to clear the stipulated course with minimum grade “C” in each subject
within two years from the date of enrollment.
ii) he/she fails to clear comprehensive examination in consecutive two attempts.
iii) he/she is found guilty of serious violation of Institute norms.

3.7 Appeal against Termination:-

A student may appeal to the Senate for reconsideration of his termination. The Senate
shall, take a final decision after considering all the available inputs. The Senate shall not
entertain any further appeal for review unless substantial additional information is

9|P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

bought to its notice. The Senate shall not entertain the appeal more than two times from
the same student.

4 Institute Research Scholarship/Fellowship

4.1 All Institute Stipendiary Full Time Research Scholars (clause 2.1.1) shall be entitled to
award of Institute Scholarship/fellowship.
4.2 Enhancement Seminar: - A student is required to deliver a seminar on the progress of his
research work carried out in the previous semesters and work to be carried out in the
subsequent semesters. The seminar will be delivered to an open audience in the
presence of SRC and DRC. The stipend/scholarship shall be enhanced after completion
of two years from the date of admission as per MHRD guidelines on successful
completion of the seminar (DPF-09).
4.3 Extension Seminar: - A student has to deliver an extension seminar in case he/she has
completed four years as institute scholar and his/her research work has not been
completed (DPF-10). The extension will be allowed for a period of maximum one year,
limited to six months only at a time.

4.4 No Institute Stipendiary Full Time Research Scholars shall accept or hold any
appointment, paid or otherwise, or receive any emoluments, salary, stipend etc., from
any other source during the tenure of fellowship. However, they may receive
honorarium against specific work done for projects (mainly consultancy) from time to
time with the prior permission of the Supervisor(s) and Dean (Academic).
4.5 All Institute stipendiary full time research scholars are required to support departmental
academic activity for at least eight hours per week as assigned by the department
concerned as per MHRD guidelines.

5. Ph. D. REGISTRATION SEMINAR

5.1 A student is required to deliver a seminar on his/her topic of research to an open audience
in presence of members of the SRC and DRC within six months of the successful
completion of the comprehensive examination. If the seminar is satisfactory his/her
registration will be confirmed and a notification (DPF-11) to this effect will be issued
by the Academic Section. However, if the SRC/DRC is not satisfied by the seminar, the
student will be required to deliver another seminar with suggested modifications or
improvements within the next 3 months. The registration seminar should normally be
held within 2 calendar years of enrolment of a student.
5.2 Registration of a student for the Ph.D. degree shall be effective, normally, from the date
of enrolment and shall remain valid for a period of eight years. The registration of a
student may be deferred by the SRC and DRC on account of unsatisfactory progress,
however, the student has to submit the thesis within eight years from the date of
enrolment. In the event of a candidate failing to submit his/her thesis within the period,
the registration shall be cancelled automatically and the student has to apply for
extension. The Senate may take decision regarding extension on case-to-case basis.

10 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

6. CONVERSION FROM FULL-TIME TO PART-TIME RESEARCH SCHOLAR

A Full-Time research scholar can be permitted to become Part-Time research scholar on the
specific recommendation of the SRC after successful completion of course work and
comprehensive viva-voce examination (DPF-12). However, the thesis for the Ph.D. degree
must be submitted within 8 years of enrolment.
6.1 A research scholar granted permission to become part-time research scholar, he/she will
be required to maintain close interaction to the satisfaction of the supervisor in the
department and has to appear in the progress/other seminar as required time to time.
6.2 A research scholar granted permission to become part-time research scholar may be
allowed to work externally provided sufficient research facility exists at the
Organisation (parent/new). Permission to carry out the research work at the
Organization shall be granted only if necessary research facilities exist there and the
SRC is satisfied about the requirement and recommends accordingly (DPF-13).
In such case a joint supervisor may be appointed from that Organization in addition to
the supervisor from the Institute. The Joint Supervisor so appointed from the sponsoring
Organization should have Ph. D. degree/adequate research experience. Further, he/she
will be required to maintain close interaction to the satisfaction of the supervisor in the
department and has to appear progress/other seminar as required for degree.

7. PRE-SUBMISSION SEMINAR:-
Prior to submission of the thesis the student will submit the synopsis of the thesis and present
his/her work in a seminar to open audience in presence of SRC and DRC. The candidate shall
be allowed to submit his/her thesis for the consideration of award of Ph.D. degree only when
the SRC is satisfied with the research work. If the SRC is not satisfied with the research work
or the presentation of the student, the student will have to reappear for the seminar within a
maximum period of six months. The thesis must be submitted within two months after the
SRC recommends the submission of the thesis. The recommendation of SRC will be
forwarded to the Dean (Academic) for approval (DPF-14)

8. THESIS SUBMISSION, EVALUATION AND EXAMINATION

8.1 Thesis Submission

The student shall submit the thesis within two months from the date of pre-submission
seminar. The guidelines for submitting the Thesis is given in Annexure-I. If the candidate
fails to submit the thesis within the specified period, then an extension of one month can be
given by Dean (Academic) on the recommendation of SRC. If the candidate fails to submit
the same within the extended period, then he/she has to deliver pre-submission seminar again
after the approval of the Chairman IRC.
Ph. D. thesis can be submitted only after satisfactory completion of the pre-submission
seminar. The student shall submit soft copies and four hard copies (soft bound) each of Ph. D.
thesis and synopsis to academic section as per the guidelines given for thesis submission.

11 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

Plagiarism: Plagiarism is a serious offence and at any stage if it is found that the content of
the thesis is plagiarized beyond the limit prescribed by the Senate, the Thesis shall be
withdrawn. A certificate to the effect that the Thesis is not plagiarized (beyond the limit
prescribed by the Senate) has to be submitted by the student in prescribed format (DPF-15) at
the time of submission of the thesis.

The thesis will be allowed for submission only after clearance from IPR Cell/Dean
(Academic).

8.2 Thesis Evaluation

A thesis evaluation board shall be constituted for each student consisting of two examiners
(from outside the Institute) along with thesis supervisor(s). The supervisor(s) shall propose a
list of examiners consisting of at least six experts within and outside the country in prescribed
format (DPF-16) through SRC. The Chairman, Senate shall select the members of thesis
evaluation board from the list. If considered necessary, the Chairman, Senate may ask for
additional names of experts. The name of members of the thesis evaluation board shall be
kept confidential till successful completion of thesis evaluation.

8.2.1 In case the Dean (Academic) is a supervisor, the Associate Dean (Academic) will carry
out the work of Dean (Academic) related to thesis evaluation. Further, if the Chairman,
Senate is a supervisor, the Chairman, IRC will select the members of thesis evaluation board
8.2.2 After submission of the thesis and constitution of Thesis Evaluation Board, Dean
(Academic) shall process the Evaluation of the thesis. The Dean (Academic) shall be
responsible for seeking consent of the approved Examiners. In case the Examiner
refuses to give his/her consent or no response is received from the Examiner within four
weeks (with a reminder being sent after two weeks), steps shall be taken to appoint
another Examiner.
8.2.3 After receiving the consent of Examiners, the Dean (Academic) shall send the Thesis
for evaluation to the Examiners.
8.2.4 Examiners shall place their report in any of the following categories in the prescribed
format (DPF-17)
Category I: The thesis is acceptable in the present form for the award of the Ph. D
Degree.
Category II: The thesis is acceptable with the corrections/modifications as suggested.
The corrections/modifications suggested by examiner(s) would be incorporated in the
thesis to the satisfaction of SRC.
Category III: The thesis needs technical improvement/modifications, which must be
Carried out. The revised thesis shall be sent for re-evaluation to the
Examiner concerned.
Category IV: The thesis is rejected.

8.2.5 After receiving the reports of all the Examiners, copies of the reports (without the
identity of the Examiners) shall be sent to the Head of the Department/Chairman, DRC
by the Dean (Academic). Subsequently, the Chairman, DRC will authorize the

12 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

supervisor(s) to get necessary correction/modification in the thesis to be made by the

student.
8.2.6 If one or more Examiner(s) gives his report in Category II then clarification/
modifications suggested by the Examiner shall be done by the student in consultation
with Supervisor(s) to the satisfaction of SRC.
8.2.7If one or more Examiner(s) gives his report in Category III then clarification/
modifications suggested by the Examiner shall be done by the student in consultation
with Supervisor(s). Then Supervisor shall send the corrected thesis along with the
responses and explanatory notes to the Chairman SRC who shall advice the Dean
(Academic) to send the corrected thesis along with the responses and explanatory notes
to the same Examiner with a request to respond within six weeks. If no response from
the Examiner is received within six weeks’ time or the Examiner gives his report again
in Category III then the matter shall be referred to Chairman Senate for further course
of action.
8.2.8 If one of the Examiners places his report in Category IV the matter shall be referred to
Chairman, Senate for deciding the further course of action (evaluation of the thesis).
8.2.9 If the reports received from more than one Examiner are in Category IV the Thesis shall
be rejected and the candidature of the student shall stand automatically terminated.

8.3 Ph. D. Examination

8.3.1 Constitution of Oral Board:-

(i) The Oral Board will consist of all members of the SRC and external examiner
appointed for conducting via-voce examination (DPF-18).
(ii) In case, the members of the oral board are not available except external examiner and
supervisor(s) on the day of oral examination, the thesis supervisor(s) shall propose the
reconstitution of the oral board and HOD shall forward the same to the Dean
(Academic) who shall recommend it to the Chairman, Senate for approval.
8.3.2 Function of Oral Board -
(i) To ensure necessary modifications, if any, suggested by the thesis examiner have been
incorporated,
(ii) To elicit the candidate’s replies to the questions raised by the thesis examiner,
(iii) To judge the presentation of the work by the student and the satisfactory answers to the
questions raised during presentation of thesis, and
(iv) To submit a report (DPF-19) of the Oral Examination in a prescribed format to the
Dean (Academic) through the Head of the Department.

8.3.3 Conduct of Oral Examination –

(i) The student shall submit the requisite number of hard bound copies of the revised thesis
after incorporating all the modifications suggested by the Examiner(s) to the
Supervisor, if any.

13 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

(ii) The Supervisor shall be the convener of the Oral Board and shall fix the date of the Oral
Examination in consultation with the external examiner and intimate the date to the
Academic Section for official communication and to all the members of Oral Board.
(iii) If the external examiner of the Oral Board communicates his/her inability to be present
in advance or fails to be present on the specified date and time, the Chairman Senate
shall decide the further Course of action.

On receipt of the report that the student has passed the Oral examination, the Chairman SRC
shall recommend the same to the Dean Academic after checking all the relevant documents of
the student (DPF-19). The Dean Academic will place the report before Chairman, Senate for
approval through IRC. The approval accorded by the Chairman Senate shall be reported to
Senate for the award of Ph.D. Degree to the student in forthcoming Convocation.

9. AWARD OF THE DEGREE:-

A student who has completed satisfactorily all prescribed requirements and has cleared all
fees and dues payable to the Institute and the Hostel/Hall of Residence shall be eligible for
the award of Ph.D. degree of the Institute by the Board of Governors on the recommendation
of the Senate. The degree shall be awarded at the annual convocation for the academic
session in which the student completes the requirements satisfactorily.

10. CONDUCT AND DISCIPLINE

Following rules shall be applicable to all research scholars in the matters of conduct and
discipline:
1. Research Scholars shall show due respect to the faculty members of the Institute, the
Wardens of the Hostel/Halls of Residence, the Sports Officers of the Gymkhana and the
Officers of the National Cadet Corps: proper courtesy and consideration should be extended
to the employees of the Institute and of the Hostel/Halls of Residence. They shall also pay
due attention and courtesy to visitors.
2. Research Scholars are required to develop a friendly camaraderie with fellow students. In
particular, they are expected to show kindness and consideration to the new students admitted
to the Institute every year. Ragging of newcomers in any form is banned by law: acts of
ragging will be considered as gross indiscipline and will be severely dealt with.
3. The following acts of omission and/or commission shall constitute gross violation of the
code of conduct and are liable to invoke disciplinary measures:
 Ragging
 Lack of courtesy and decorum; indecent behavior anywhere within or outside the
campus
 Willful damage or stealthy removal of any property/belongings of the Institute/Hostel
or of fellow students
 Possession, consumption or disruption of alcoholic drinks or any kind of
hallucinogenic drug

14 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

 Adoption of unfair means in the examinations, mutilation or unauthorized possession

of library books
 Noisy and unseemly behavior, disturbing studies of fellow students.
 Submission of plagiarized report/paper/thesis.

Commensurate with the gravity of the offence, the punishment may be reprimand, fine,
expulsion from the hostel, debarment from an examination, rustication for a specified period
or even outright expulsion from the Institute
For an offence committed in (a) a hostel/hall of Residence, (b) the department or in a
classroom and (c) elsewhere, the Warden, the Head of the Department and the Dean of
Students’ Affairs respectively, shall have the authority to reprimand or impose fine or take
any other suitable measure.
All cases involving punishment other than reprimand shall be reported to the Chairman of the
Standing Institute Conduct and Disciplinary Committee.
10.1 Leave
After enrolment for the Ph.D. program a Research Scholar under any category may be
permitted to be on leave from the Department /Centre for a limited number of days per year
of stay, as prescribed by the Institute or Government of India, time to time. Presently, it is as
stated below:
i) CASUAL LEAVE -- 15 days
ii) MEDICAL LEAVE -- 15 days
iii) SPECIAL CASUAL LEAVE (Academic work related to Ph. D) 15 days
iv) MATERNITY LEAVE: As per the Govt. of India rules as applicable.
The leave will be granted by the Head of the Department/Centre on the recommendation of
the Supervisor. Leave of any kind not availed during a year will not accumulate.
An Institute Research Scholar is required to carry out his/her research work regularly under
the guidance of the Supervisor(s) without any interruption during the period he enjoys the
Scholarship.
10.1.1 Married Research Scholars admitted to the Research program of the Institute shall in
addition to casual leave and medical leave prescribed by foregoing clause 10.1 be
entitled to maternity leave as per Govt. of India rules if the request for the leave is
supported by a medical certificate from a registered medical practitioner.
10.1.2 Any absence over and above the admissible leave as prescribed above shall be
without Scholarship which shall be deducted on pro rata basis for the days of such
absence.
10.1.3 A research scholar on the recommendation of the Supervisor and the Head of the
Department/Centre be granted leave without Scholarship for a total period not
exceeding three months, during the entire tenure of Scholarship by the Dean
(Academic).
10.1.4In exceptional circumstances, the Dean (Academic) may on the recommendation of
the SRC grant a Research Scholar leave without Scholarship for a period not exceeding
12 months in the entire period of his tenure for purpose of accepting teaching/ research
assignment on temporary basis provided the post accepted by research scholar is in the

15 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

same department or in an educational institution, R & D organization or an industry of

repute. When a scholar is granted such leave without Scholarship the enhancement of
the value of Scholarship shall be deferred for the appropriate period. In all the cases,
period spent on leave shall be counted for the purpose of termination of the tenure of
the Scholarship

10.2 General

(i) No Research Scholar shall be permitted to accept or hold any appointment, paid or
otherwise or receive any emoluments, salary, stipend or any other Scholarship during the
tenure of award. In the event of a student being awarded another Scholarship of the Institute
or of any external organization/ Institution he/she will have the option to retain any of the
awards according to his/her choice which he/she will communicate immediately in writing to
the Dean (Academic). QIP scholars shall however draw fellowship and contingency grant
from QIP program of MHRD only as per rules applicable to them. They shall in no case be
eligible for award of Institute Research Assistantship.

(ii) A Research Scholar may be assigned academic responsibilities up to eight hours per week
of tutorial, laboratory demonstration work, conduct of Seminar/Symposia, running and
maintenance of equipment/ computer as may be decided by the Head of the
Department/Centre.

(iii) A Research Scholar shall maintain, besides satisfactory academic progress good conduct,
behavior and discipline in the Institute. In the event of a scholar being found to be involved in
any act of misconduct, misbehavior, indiscipline or use of unfair means at an examination,
the Scholarship is liable to be suspended with immediate effect.

(iv) If a Research Scholar wishes to relinquish the fellowship during the tenure, it should be
done with the prior approval of the Supervisor the Head of the Department/Centre and the
Dean (Academic). He/she should also obtain prior permission from the same authority for
appearing in any examination conducted by any Institution, University or Public Body.

(v) Any other act of Misconduct amounting to “moral turpitude” may lead to initiation of
disciplinary proceedings.

16 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-01

ADMISSION FORM
CANDIDATE’S DETAILS: PHOTO

Full Name (English Capitals): ______________________________________________________________________

Full Name (Hindi) : _______________________________________________________________________
Aadhaar No:__________________________________________________________________________________________________
GATE/NET Score:___________________________ Qualifying Year : _____________Semester: ______________________
Category: ________________________ Sub-Category: _____________________________ Batch : ________________________
E-mail ID : __________________________________________________________________________________________________
Date of Birth : ______________________ Place of Birth : __________________________ Marital Status: _______________
Religion : ___________________________________________________ Nationality : ______________________________________
Mother Tongue : ___________________________________ Blood Group : ___________________________________________
Father’s Name : ______________________________________ Occupation : ___________________________________
Mother’s Name : _____________________________________ Occupation : _______________________________________________
Identification Mark : _______________________________________________________________________________________
Sex : Male / Female Height (in cm): _____________ Weight (in Kg) : ___________
ADDRESS FOR COMMUNICATION PERMANENT ADDRESS
_____________________________________________ _______________________________________________
____________________________________________ __________________________________________________
________________________________________________ _______________________________________________
_______________________________________________ _______________________________________________
City : ______________________________________ City : ________________________________
Phone No. (Land line)_________________________ Phone No. (Land line) _____________
Mobile No. ____________________________________ Mobile No. __________________________________
Nearest Bus Station : __________________________ Nearest Bus Station : ________________________
Nearest Railway Station : ______________________ Nearest Railway Station : ___________________
DEMAND DRAFT DETAILS :

Sl.No Transaction ID No. Amount Date Name of the Bank

I hereby declare that the information given above is true to the best of my knowledge.

Date
Place : Signature of candidate

17 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DOCUMENTS VERIFICATION DETAILS :

The candidates must bring the following documents/certificates in original along with 1
set of their photocopies

Sl.
Details of Documents (Original) Verified Remarks if any
No.
01. GATE/NET/JAM Score Card as applicable YES / NO
High School (Class – X) Certificate as proof of
02. YES / NO
age
03. 12th Pass Certificate / Mark sheet YES / NO
04. Marks Card of B. Tech. and M. Tech. YES / NO
05. College Leaving Certificate (last attended) YES / NO
06. Migration Certificate YES / NO
Character Certificate from the Institution last
07. YES / NO
attended
08. Passport size photograph – 4 Nos. YES / NO
Category Certificate SC/ST/PWD/OBC/EWS
Category certificate issued not below the rank of
SDO.
09. YES / NO
EWS/OBC-Non-creamy layer certificate issued
on or after the 1st April of the current Year not
below the rank of SDO.
Candidates selected in External PRS category are
required to furnish NOC from employer stating
10. that they have been granted permission to pursue
YES / NO
Ph.D. programme at NIT Jamshedpur and leave
possibly for one year to attend course work
towards Ph.D. as per rules.
11 Copy of Aadhaar Card YES / NO

UNDERTAKINGS: (i) __________________________________________________ (ii) _______________________________________

Signature of Verifying Officer

Admitted / Not Admitted

Dean (Academic)

FOR OFFICE USE ONLY

Registration No. : ________________________________________
Roll No. : ________________________________________
Branch / Section : ________________________________________

18 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-02

CONSENT FORM FOR SUPERVISON

Name (In capital letters) :

Registration No. :
Type of Registration : INSTITUTE STIPENDIARY/SPONSORED/SELF-FINANCED/ NON
STIPENDARY PART -TIME / FACULTY / STAFF / OTHERS
Department :
Broad area of research :

Consent of Faculty Members -

Signature
Sr. No. Name of the Faculty
Willing to guide Not willing to guide

Signature of student

Guide Allotted:

1.
2.

Date:_____________ Departmental Faculty Advisor Head of the Department

(Ph.D.)

19 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-03

FORMATION OF SRC

Name of Student:……………………………………… Reg No:……………………

Department:………………………………………………………………………
Date of First Registration:……………….............…
Area of Research:………………………………………………………………………
Supervisor(s):…………………………………………………………………………

Sl. No. Name of Members Designation Department

1.
2.
3.
4.
5.
6.

Proposed by: Supervisor(s)

Forwarded by: Departmental Faculty Advisor (Ph. D.)

Recommended by: Head of Department

Approved by: Dean Academic

20 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-04

ALLOTMENT OF COURSE WORK

Name of Student:……………………………………… Reg No:……………………

Department:………………………………………………………………………
Date of First Registration:……………….............…
Area of Research:………………………………………………………………………
Category of Stydent: …………………………………………………………………

Supervisor(s):…………………………………………………………………………

Details of the Course Work:

Sl. Course Name with code Credit Department Course Faculty

No.
1.
2.
3.
4.
5.
6.

Proposed by: Supervisor(s)

Forwarded by: Departmental Faculty Advisor (Ph. D.)

Recommended by: SRC Member(s)

Approved by: Head of the Department

21 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF- 05

REGISTRATION FORM
Details of fee deposited: Date of
(Attach photocopy of fee receipt with Dean’s Registration:…………………………..
copy)
Amount Receipt Date:……………
(Rs.):………...………. No.:…………………..
Department:
…………………………………………………………………………………………….
Semester:…………… Course: Ph. D. Registration
No…………….
1. Name :……………………………………………………………………..
2. Mobile No. : …………………………………………………………………….
3. Roll. No. : …………………………………………………………………….
4. Date of Birth : …………………………………………………………………….
5. Father’s / Local : …………………………………………………………………….
Guardian’s
Name and Address :…………………………………………………………………….
(with telephone ……………………………………………………………………..
No.)
6. Subject to be registered:

Sr. Subject Subject L-T-P Credit

No. Code

Backlog if (1)……………………………… (……………..Sem) ……………….Credit

any:
(2)……………………………… (……………..Sem) Total Credits:………

Signature Signature
Signature
(Student) (Faculty Advisor) (H.O.D.)

22 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-06

SEMESTER REGISTRATION

Name of Candidate:………………………………………… Registration No:…………

Department:……………………………………………………………
Date of First Registration:………………................……
Supervisor(s):……………………………………………………………
No. of Courses Completed: Total Credits: (a) Attempted
(b) Earned

Comprehensive Examination Passed: Yes/No/Not Applicable

Date of Comprehensive Examination:…………………………………………
Date of Registration Seminar:……………………………………………………
Date of Presentation:…………………………………………..Semester:………
Research paper(s) Published/ Presented during the period (Use separate sheet, if needed)
Percentage of research work completed :( as per student assessment)

(Signature of the Student)

Progress of the Candidate is satisfactory: Yes/No

Supervisor(s) Internal Member of SRC External Member of SRC

Forwarded by: Departmental Faculty Advisor (Ph. D.)

Recommended by the Head of Department

 The Candidate has to submit the progress report of the semester in one-page approved by
the supervisor(s).
 The candidate will prepare the presentation (power point) and will give seminar before a
committee constituted by the Head of the Department.
 The presentation to assess the progress of the candidate is to be preferably made at the
end of semester (May-June/Nov.-Dec), but in any case one week before the date of
registration.

23 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-07

FORMATION OF COMPREHENSIVE EXAMINATION BOARD

Name of Student:………………………………………… Reg No:……………

Department:………………………………………………………………………
Date of First Registration:………………........ Name of Supervisor(s):………………
…………………………………………………………………
List of Suggested Examiners for Ph. D Comprehensive Examination
Sl. No. Name of Examiners Designation Department
1.
2.
3.
4.
5.

Proposed by: Thesis Supervisor(s)

Forwarded by: Departmental Faculty Advisor (Ph. D.)

Recommended by Head of Department

Approved by: Dean (Academic)

Date:

24 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-08

COMPREHENSIVE EXAMINATION REPORT

Name of Student:………………………………………… Reg No:……………

Department:………………………………………………………………………
Date of First Registration:………………........
Name of Supervisor(s):…………………………………………………………………………
Comments:……………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
Candidate has PASSED /FAILED
Sl. No. Name of Examiners Department Signature
1.
2.
3.
4.
5.

Supervisor(s) Convener-Departmental Faculty Advisor (Ph. D.)

Date:

Head of Department/Chairperson (DRC)

Date:
………………………………………………………………………………………………
For Office use only
Faculty advisor may kindly advice the Supervisor to ensure that the Registration Seminar is
held before………………………. i.e., within six months of the Comprehensive Examination.

Dean (Academic)

25 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-09

STIPEND/FELLOWSHIP ENHANCEMENT SEMINAR

Guidelines for enhancement of scholarship after 24 months

1. Name of the Research Scholar :
2. Registration No/ID No. :
3. Department to which the student is registered :
4. Date of Enrolment/ Admission :
5. Name of the Supervisor :
6. Name of Co-Supervisor (If any) :
7. Title of Ph.D. Topic registered(Y/N) : if yes
8. Date of Ph.D. Registration Seminar :
9. Comprehensive Examination Passed: Yes/No/Not Applicable Date:
Note: A candidate may be recommended for enhancement of scholarship after 24
months by the SRC & DRC on the basis of seminar to an open audience.
10. Number of weeks/ months needed to submit Ph. D. work :
11. Publications/patents from his Ph. D work till date :
(Attach copy of patent/paper)
 Number of patents filed along with details ________________________
 Number of research article accepted in indexed journal______________
(Engineering/Science and Humanities)
 Number of research article accepted/published in SCI/SCI extended______________
 Number of research article accepted/published in Scopus index journal____________
 Number of research article accepted/published in national/international conference___

Date: (Signature of the Student)

12. Recommendation of supervisor(s) (with copy of progress report duly endorsed by SRC
member)

13. Forwarded by faculty advisor (Ph. D.)

14. Endorsed by Chairman SRC/DRC

………………………………………………………………………………………………
For Office use only

A.R./D.R. (Academic) Associate Dean Dean (Academic)

26 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-10

SEMINAR FOR EXTENSION OF STIPEND/FELLOWSHIP

Checklist and recommendation for extension of scholarship after 48 months of Ph.D. research
for regular scholar only.

1. Name of the Research Scholar :

2. Registration No/ID No. :
3. Department to which the student is registered :
4. Date of Enrolment/ Admission :
5. Name of the Supervisor :
6. Name of Co-Supervisor (If any) :
7. Title of Ph.D. Topic registered(Y/N) : if yes
8. Date of Ph.D. Registration Seminar :
9. Comprehensive Examination Passed: Yes/No/Not Applicable Date:
Note: A candidate may be recommended for enhancement of scholarship after 24
months by the SRC & DRC on the basis of seminar to an open audience.
10. Number of weeks/ months needed to submit Ph. D. work :
11. Publications/patents from his Ph. D work till date :
(Attach copy of patent/paper)
 Number of patents filed along with details ________________________
 Number of research article accepted in indexed journal______________
(Engineering/Science and Humanities)
 Number of research article accepted/published in SCI/SCI extended______________
 Number of research article accepted/published in Scopus index journal____________
 Number of research article accepted/published in national/international conference___

Date: (Signature of the Student)

12. Recommendation of supervisor(s) (with copy of progress report duly endorsed by SRC
member)

13. Forwarded by faculty advisor (Ph. D.)

14. Endorsed by Chairman SRC

………………………………………………………………………………………………
For Office use only

A.R./D.R. (Academic) Associate Dean Dean (Academic)

27 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-11

REGISTRATION SEMINAR

Name of the Student:…………………………… Registration No……….......

Department:…………………………………… Date of First Registration:…………
Date of Passing the Comprehensive Examination:………………………
Date of delivery of the Seminar:……………………………
Name of Thesis Supervisor(s): ……………………………………………
Comprehensive Examination Passed: Yes/No/Not Applicable Date:
Topic of the Seminar: ……………………………..................................................
………………………………………………………………………………………

Comments:………………………………………………………………………………
………..………………………………………………………………………………......

………..………………………………………………………………………………......

Supervisor(s) Internal SRC Member (s) External SRC Member

Forwarded by: Faculty advisor (Ph. D.)

Endorsed by the Chairperson SRC

………………………………………………………………………………………………
For Office use only

A.R./D.R. (Academic) Associate Dean Dean (Academic)

28 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-12

APPLICATION FOR CONVERSION FROM FULL- TIME TO PART-TIME

SCHOLAR

Name of the Department / Centre: __________________________________________

Name of the RESEARCH Scholar: ______________________ Registration No.______
Status : ________________ Category: Institute / Sponsored / Scheme/Self financed
Name(s) of Supervisor(s): _______________________________________________
Date of enrolment: __________________ Date of First Registration: __________
Course work Completed: Yes/No Total Credits: (a) Assigned- (b) Earned-
Comprehensive Examination Passed: Yes/No/Not Applicable Date:
Number of weeks/ months needed to submit Ph. D. work :
Publications/patents from the Ph. D work till date :
(Attach copy of patent/paper)
 Number of patents filed along with details ________________________
 Number of research articles accepted in indexed journals______________
(Engineering/Science and Humanities)
 Number of research articles accepted/published in SCI/SCI extended journals_________
 Number of research articles accepted/published in Scopus index journals____________
 Number of research articles accepted/published in national/international conferences___

I may kindly be allowed to convert from Full-Time to Part-Time research scholar with effect from
.................................
OR
Work partially at the place of employment viz., __________________________ where research
facilities are available under joint supervision of ..................................................... along with
supervisor(s).............................................................................................................................
............................................................................................ NIT Jamshedpur

Date: (Signature of the Student)

29 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-13

REPORT OF SRC FOR CONVERSION FROM FULL- TIME TO PART-TIME

RESEARCH SCHOLAR

Department / Centre: _________________________________________________

Name of the RESEARCH Scholar: ______________________ Registration No.______
Status : ________________ Category: Institute / Sponsored / Scheme/Self
Name(s) of Supervisor(s): _______________________________________________
Date of enrolment: __________________ Date of First Registration: __________
The Student Research Committee (SRC) in respect of the research scholar named above met on
__________________ and considered his application dated ________________ for permission to –
(a) Convert from Full-Time to Part-Time research scholar and
(b) Submit thesis from outside if work is complete
(c) Work partially at the place of employment viz., __________________________ where research
facilities are available.
The committee examined the progress made by the student in his research work and it was noted
that he/she has / has not
i) Completed the minimum residential requirement of one year OR, completed a period of
_______________ months only out of _________ credits assigned.
ii) Completed successfully the course work of _____________ credits assigned and passed
comprehensive examination.
iii) Progress satisfactory in the research work.
The committee recommends that as requested for, he/she may be/may not be permitted to-
1. Leave the Institute with effect from _______________________;
Since the minimum residential requirement is already fulfilled he/she need not join back the
Institute nor will he/she has to maintain frequent contact with the teacher, in person and /or by post
so as to complete the work, OR
In order to satisfy the residential requirement and in the interest of the work assigned he/she is
required to join back the Department / Centre by ___________
2. Submit the thesis from outside in view of the fact that the most part of the work has already been
done and only computational work and writing down the thesis remain which can be done away
from the Department
3. Work under the joint supervision of ___________________________________ of the organization
where he is employed in addition to the guidance of Prof. _______________
_________________________ of the Department.
The joint supervisor proposed has enough experience and capacity to extend research guidance.
4. Any other points / conditions may be mentioned here: _____________________

Signed members of SRC

_____________ _________________ _________________ ______________

______________ _________________ _________________ _____________

(Supervisor) (HO.D.)

30 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-14

PRE-SUBMISSION SEMINAR REPORT

Name of Student:……………………………………… Reg No.:……………………

Department:…………………………………………… Date of First Registration:……………
Total Credits: (a) Attempted (b) Earned Through Course Work (c) Others
Thesis Title: ……………………………………………………………………………………
…………………………………………………………..………………………………………
Date of Delivery of Seminar: ……………………………………………………………………
Name(s) of Thesis Supervisor(s):……………………………………………………………..
Comments: …………………………………………………………………………………………………………
…………………………………………………………………………………………………………………...…
…………………………………………………………………………………………………………………………….
Certified that the candidate has earned the requisite credits and has successfully delivered the pre-
submission Seminar required for submission of the Thesis. Further, the student has following publications
from thesis work:
(a) Int. Journal(s)- (b) National Journals- (c) Conferences-
Communicated- (d) Int. Journal(s)- (e) National Journals-

Supervisor(s) Internal SRC Member(s) External SRC Member

Forwarded by: Faculty advisor (Ph. D) Chairperson, SRC

Recommended by: Chairperson, DRC: Chairman SDPC

………………………………………………………………………………………………
For Office use only

A.R./D.R. (Academic) Associate Dean Dean (Academic)

31 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-15

PLAGIARISM UNDERTAKING

I declare that the work presented in this thesis entitled “………………………………

……………………………………………………………………………... submitted to
the Department of ……………………………………………………., National
Institute of Technology Jamshedpur, Jamshedpur (India)- 831014 for the award of
Doctor of Philosophy Degree in …….……………………………………………, is
my original work. I neither have plagiarized any part of the thesis nor submitted the
same work for the award of any other Degree anywhere.
In case this undertaking is found incorrect, The Degree shall be withdrawn
unconditionally.

Date: …………….. (Signature of the Student)

32 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-16

Ph. D. EXAMINER LIST FOR THESIS EVALUATION

Name of Student:…………………………................................... Reg No:………………

Department:……………………………………………………………………………
Date of First Registration:……………… Date of Comprehensive Exam:…………………
Date of Registration Seminar:…………. Date of Pre-submission Seminar:……………
Thesis Title (in capitals):……………………………………………………………………
……………………………………………………………………………………
Name of Examiners with Address/Fax/Phone/Email
Sl. Name & Address Phone/Fax Email
No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Name(s) and communication details of Supervisor(s)

Sl. No. Name & Address Phone/Fax Email

1.
2.

Proposed by: Thesis Supervisor(s) Forwarded by: Faculty advisor (Ph. D.)

Recommended by: SRC Members Head of Department

Approved by: Chairman Senate

33 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-17

Ph. D. THESIS EVALUATION REPORT

Name of Examiner :
Address for Communication :

E-mail Address :
Mobile Number (s) :
Title of Thesis :

Name of the Candidate :

Name of the Department :
Name of Supervisor (s) :

REPORT

Title: Is it appropriate for the content of the thesis ? (Yes / No).

Abstract: Does it contain the essential information of the thesis ? (Yes / No)

Scientific Merit: Is the work scientifically accurate and correct ?

Clarity:

Originality:

Balance: Your view on the overall balance and structure of the thesis. (Additional Sheet
may be used)

34 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

Conclusions: Have the conclusions been written correctly? Whether the conclusions are
relevant and useful? (Additional Sheet may be used)

Significance: Does the thesis contain important new results and is it likely to make
significant impact on current research? (Additional Sheet may be used)

Viva-Voce Examination: Questions, if any, relevant to the work, which the candidate will be
required to answer during the open Viva-Voce Examination. (Additional Sheet may be
used)

Remarks of the Examiner:

(Additional Sheet may be used)
Please select any one the final Remarks
The thesis is acceptable in the present form for the award of the Ph. D Degree.
Or,
The thesis is acceptable with the corrections/modifications as suggested. The
corrections/modifications suggested by examiner(s) would be incorporated in the thesis to the
satisfaction of SRC.
Or,
The thesis needs technical improvement/modifications, which must be carried out. The
revised thesis shall be sent for re-evaluation to the Examiner concerned.

Or,
The thesis is rejected.

Place:

Date: Signature of the examiner

35 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-18

CONSTITUTION OF Ph. D. THESIS EXAMINER ORAL BOARD

Name of Student:…………………………………… Reg No:……………

Department:…………………………………………………………………………………
Thesis Title (in capitals):……………………………………………………………………
………………………………………………………………………………………………
......................................................................................................................................................

Sl. No. Name of the Examiners Department

1.
2.
3.
4.

5.

Proposed by: Thesis Supervisor(s)

Forwarded by: Faculty advisor (Ph. D.)

Recommended by Head of Department

Recommended by: Dean (Academic)

Date:

Approved by: Chairman Senate

Date:

36 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-19

REPORT OF Ph. D. THESIS EXAMINER ORAL BOARD

Name of Student:…………………………………………………….. Reg No:………………

Department:……………………………………………………………………………………
Date of First Registration:………………... Thesis Title (in capitals):…………………………
………………………………………………………………………………………………
......................................................................................................................................................
Date of Oral of Examination:………………. Thesis Supervisor(s):………………………
………………………………………………………………………………………………
Report of the Oral Board
Comments:…………………………………………………………………………………
…………………………………………………………………………………
(Use separate sheet if required)
The Candidates has PASSED/FAILED
Oral Examination Committee
Sl. Name of the Examiners Department/Institute Signature
No.
1.
2.
3.
4.
5.

Supervisor(s) Faculty advisor (Ph. D.) Head of the Department

…………………………………………………………………………………………………..
For office use:

Total Credits: (a) Attempted (b) Earned Through Course Work (c) Earned Through Others

Recommend by: Head of the Department Dean (Academic)

Approved by: (Chairman Senate)

37 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-20

Copy Right Declaration

To ensure uniformity of treatment among all contributors, others forms may not be
substituted for this form, nor may any wording of the form be changed. This form is intended
for original material submitted to the NIT, Jamshedpur and must accompany any such
material in order to be published by NIT Jamshedpur. Please read the form carefully and keep
a copy for your files.

TITLE OF THESIS:
AUTHOR’S NAME AND ADDRESS:

COPYRIGHT TRANSFER
1. The undersigned hereby assigns to national Institute of Technology Jamshedpur all
rights under copyright that may exist in and to: (a) the above work, including any
revised or expanded derivative works submitted to NIT Jamshedpur by the
undersigned based on the work; and (b) any associated written or multimedia
components or other enhancements accompanying the work.

CONSENT AND RELEASE

2. In the event the undersigned makes a presentation based upon the work at a
conference hosted or sponsored in whole or in part by the NIT Jamshedpur, the
undersigned, in consideration for his/ her participation in the conference, hereby,
grants NIT Jamshedpur the unlimited, worldwide, irrevocable, permission to use,
distribute, publish, license, exhibit, record, digitize, broadcast, reproduce and achieve:
in any format or medium, whether now known or hereafter developed: (a) his/ her
presentations and comments at the conference, (b) any written materials or
multimedia files used in connection with his/ her presentation; and (c) any recorded
interviews of him/ her collectively, the ‘Presentation’. The permission granted
included transcription and reproduction of the presentation for inclusion in products
sold or distributed by NIT Jamshedpur and live or recorded broadcast of the
Presentation during or after the conference.
3. In connection with the permission granted in Section 2, the undersigned hereby grants
NIT Jamshedpur the unlimited, worldwide, irrevocable right to use his/ her name,
picture, likeness, voice and biographical information as part of the advertisement,
distribution and sale of products incorporating the work of presentation, and releases
NIT Jamshedpur from any claim based on right of privacy or publicity.
4. The undersigned hereby warrants that the work and Presentation (collectively, ‘the
materials’) are original and that he/ she is the author of the material. To the extent the
materials incorporate text passages, figures, data or other material from the works of
others, the undersigned has obtained has obtained any necessary permission. Where
necessary, the undersigned has obtained all third part permissions and consents to
grant the license above and has provided copies of such permissions and consents to
NIT Jamshedpur

38 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

GENERAL TERMS

*The undersigned represents that he/ she has the power and authority to make and execute
these assignments.
*The undersigned agrees to indemnify and hold harmless the NIT Jamshedpur for any
damage or expense that may arise in the event of a breach of any of the warranties set forth
above.
*In the event the above work is not accepted and published by NIT Jamshedpur or is
withdrawn by the author(s) before acceptance by NIT Jamshedpur, the foregoing copyright
transfer shall become null and void and all materials embodying the work submitted to NIT
Jamshedpur will be destroyed.
*For jointly authored works, all joint authors should sign, or one of the authors should sign
authorized agents for the others.

Signature of Authors

39 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

DPF-21

UNDERTAKING

I, Miss/Mr./MS ………………………………………………………………………...
member of the teaching/non-teaching staff holding a permanent post of ……..........................
………….. in the Department/Centre of ………………………….. at the National Institute
of Technology Jamshedpur, Jamshedpur do hereby give the undertaking that I shall abide by
the rules and regulations laid down by the Senate of the Institute from time to time for
undergoing the PhD. Program.

I ensure to perform all normal official duties as assigned to me while undergoing the program
of studies/research,

I further understand that the permission granted to me for joining the program can be
withdrawn at any time by the institute in case of breach of any of the provisions of the
Institute rules and regulations.

Date:

40 | P a g e
 Ordinances & Regulations for Ph.D. Programme at NIT Jamshedpur

Annexure- I

(Guidelines for Thesis submission)

 Four copies of the Thesis (spiral/soft bound) should be submitted for thesis evaluation
along with softcopy (Non-writable Non-editable).
 The thesis should be in the specified format as given below;
 The front and back cover of the thesis should be in Blue Colour
 The thesis should be typed in one-and-half spacing using Times New Roman
theme font with 12 font size.
 Chapter heading: Bold, Caps and of 14 font size.
 Main heading (Section): Bold, Title case and of 12 font size.
 Sub-section: Bold, Italic and of 12 font size.
 Thesis should be printed back to back (both side) but new chapter should start
from a new front page.
 The sequence should be: Inner cover page, candidates declaration and
Certificate of the supervisor(s), Abstract (less than five (5) pages),
Acknowledgment (not more than 2 pages), Table of contents, list of tables, list
of Figures, nomenclature followed by Chapters, References, Appendix,
Publications and Copy write declaration/certificate.
 There should not be page number on starting/first page of Chapter/abstract/
acknowledgment, Table of contents, nomenclature, etc. The page number before
Chapters should be in roman numbers.
 Requisite number of hard copies: (1. Academic Section, 2. Institute Library, 3.
Departmental Library, 4. Supervisor(s)) incorporating all the corrections suggested by
the thesis examiners is to be deposited in the respective offices/departments.
 CD: containing the final corrected copy of the thesis in PDF format for uploading in
public domain is to be submitted in the Library/Dean Office.

41 | P a g e