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SAGES 2024 Exhibitor Prospectus 7

The document provides information about the SAGES 2024 Annual Scientific Sessions & Postgraduate Courses taking place April 17-20, 2024 in Cleveland, Ohio. Key details include exhibitor deadlines, exhibit hours, the preliminary program schedule, and contact information for exhibition and sponsorship opportunities. Over 2,500 attendees are expected to participate in sessions on minimally invasive surgery topics from various specialties.

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Ajay Jangid
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
0% found this document useful (0 votes)
170 views26 pages

SAGES 2024 Exhibitor Prospectus 7

The document provides information about the SAGES 2024 Annual Scientific Sessions & Postgraduate Courses taking place April 17-20, 2024 in Cleveland, Ohio. Key details include exhibitor deadlines, exhibit hours, the preliminary program schedule, and contact information for exhibition and sponsorship opportunities. Over 2,500 attendees are expected to participate in sessions on minimally invasive surgery topics from various specialties.

Uploaded by

Ajay Jangid
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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SAGES

2024
EXHIBITOR PROSPECTUS
APRIL 17-20 2024
HUNTINGTON CONVENTION CENTER
CLEVELAND, OHIO
PROGRAM CHAIRS: PRIORITY P
OINT
DEADLINE:
MARYLISE BOUTROS, MD, CAITLIN HALBERT, DO & SEPTEMBE
R 15,
ERIC PAULI, MD 2023

W W W. S AG E S 2 0 2 4 . O R G
WHO ATTENDS? SAGES ....
Allied Health Professionals • Has been a driving force in MIS
Bariatric Surgeons general surgery training and
Colorectal Surgeons education for more than 40
Endoscopic Surgeons years
General Surgeons

SAGES 2024
Hepatic/Pancreatic/Biliary • Embraces new ideas and
Surgeons initiatives, propelling the
Hernia Surgeons advancement of training,
Minimally Invasive General education and application of
Surgeons Society of American Gastrointestinal and Endoscopic Surgeons MIS general surgery modalities
Oncologic Surgeons worldwide
Pediatric Surgeons
Thoracic Surgeons
Annual Scientific Sessions & Postgraduate Courses • Conceived and developed The
Fundamentals of Laparoscopic
APRIL 17 - 20, 2024
WHAT IS SAGES? Surgery (FLS), a skills and

SAGES (The Society of American


Cleveland, Ohio knowledge assessment test
Gastrointestinal and Endoscopic which graduating surgery
Surgeons) was founded in 1981 residents are required to pass
to foster, promote, support and
Number of Attendees Anticipated: 2,500+
• Fosters industry partnerships
encourage academic, clinical
to realize mutually beneficial
and research achievement in
gastrointestinal endoscopic
Deadline for Priority Space Assignment: goals

surgery. SAGES currently boasts September 15, 2023 • Has representatives in the
more than 7,000 general surgeon American Medical Association
members from countries ringing and the American Board of
the globe. SAGES annual meeting is Exhibitor application available via this link:
Surgery
oriented toward minimally invasive https://www.sages2024.org/exhibitor-application/
surgery.

FIND SAGES ON THE WEB AT:


www.sages.org www.sages2024.org Twitter: @SAGES_Updates Facebook: www.facebook.com/SAGESSurgery
4
5
Deadline Listings
General Information
3
5 Calendar of Future Events
6 Program Schedule
8 Exhibitor Information
9 Educational Grant Support Opportunities
11 Visibility and Marketing Opportunities
14 Exhibit Schedule
15 2023 Exhibitor List
16 Space Assignment & Fees
16 Exhibitor Qualification
17 Booth Price List
17 Payment Schedule
17 Subletting of Space
17 Cancellation & Relocation Policy
17 Booth Selection/Assignments
18 Exhibitor Registration
19 Installation of Exhibits
19 Dismantling and Removal of Exhibits
20 Service Contractor Installation & Dismantle
20 Official Show Service Contractor
20 Exhibitor Appointed Contractors
20 Labor
20 Freight Handling and Shipping Information
21 Hanging Signs
22 Insurance & Liability – Security
23 Rules and Regulations
24 Direct Sales on Exhibit Floor
24 Display of Investigational Products
24 Giveaways
24 Photography
25 Exhibitor Hosted Events

TABLE OF
26 Exhibitor Housing Policies

CONTENTS
IMPORTANT 4
DATES
EXHIBITOR DEADLINES

September 15, 2023 Priority Space Assignment Deadline


January 26, 2024 Exhibit Space Balance Due
March 1, 2024 Hotel Reservations Cut-Off
February 9, 2024 Exhibitor Company Profile
March 8, 2024 Exhibitor Appointed Contractor Form & Certificate
of Insurance
March 8, 2024 Exhibitor In-Booth Presentation Form
March 8, 2024 Giveaway Notification Form
March 8, 2024 Hotel Door Drop Form
March 8, 2024 Special Promotions Participation Form
March 8, 2024 Meeting App Exhibitor Listing Enhancements
March 8, 2024 Booth design submitted to Show Management
(20x20 or larger)
March 8, 2024 Function Space Request Form
April 17, 2024 Exhibitor Badge Registration

EXHIBIT DATES AND HOURS

Dates and times the exhibit hall is open to registrants:

Wednesday, April 17 5:30 pm – 7:30 pm Opening Reception


Thursday, April 18 10:00 am – 4:00 pm
Friday, April 19 9:45 am – 4:00 pm NEW OPENING TIME!

Exhibitor breakdown begins at 4:00 pm


GENERAL 5
INFORMATION
April 17- April 20, 2024 Exhibit Hall Location
Huntington Convention Center Exhibit Hall C
Cleveland, OH

ASSOCIATION INFORMATION CONTACT INFORMATION


Society of American Gastrointestinal For Exhibits contact
and Endoscopic Surgeons (SAGES) Julia Fisher
11300 W. Olympic Blvd., Suite 600 310-437-0544, ext. 174
Los Angeles, CA 90064 [email protected]
Phone: (310) 437-0544 For support and visibility
Fax: (310) 437-0585 opportunities contact
Web: www.sages.org and Shelley Ginsberg
www.sages2024.org (310) 437-0544 ext. 111
[email protected]

SAGES CALENDAR OF FUTURE EVENTS


SAGES 2025 Annual Meeting
March 12-15, 2025
Long Beach Convention Center
Long Beach, CA
SAGES 2023 PROGRAM SCHEDULE 6
(Tentative as of June, 2023)
The following is an outline of the meeting. Detailed information will be available in the Advance Program in Fall 2023.
SAGES Program Chairs: Marylise Boutrous, MD, Caitlin Halbert, MD, and Eric Pauli, MD

WEDNESDAY, APRIL 17, 2024 Recovery Reimagined: Optimizing Patients & Complimentary Lunch in the Exhibit Hall
Processes 12:00 pm – 1:30 pm
Devil is in the Details: Revisional Bariatric Surgery SAGES/ILLS: How I Do MIS Liver Resection Innovators Course Part 1 (non CME)
(Masters)
ADOPT Hands-On Course: ICA How I Do a Bariatric Surgery Despite Imperfect
Great Debates: The Future of Foregut Surgery Scenarios (Masters)
Opening Session
AHS/EHS/SAGES Complex Hernia Repairs - How 5:00 pm – 5:30 pm Building Your Reflux Center: Diagnostic Technology
the Experts Do It (Masters) for Foregut Surgery
Welcome Reception in the Exhibit Hall
How I Do It - Left Colectomy (Masters) 5:30 pm – 7:30 pm SAGES/JSES: Devil is in the Details: MIS
Fellowship Council Session: Advanced Visualization Gastrectomy
Technologies to Enhance Performance
THURSDAY, APRIL 18, 2024 How I Do It: Uncommon Scenerios in Abdominal
SAGES Military Surgical Symposium Wall Surgery
HPB Intraoperative Guidance Using Advanced Scientific Sessions Exhibits Open Catching up with Rapid Changes in Colorectal
Imaging Modalities 10:00 am- 4:00 pm Cancer Care
SAGES Foundation Awards Luncheon Gerald Marks Lecture SAGES/KSERS: Devil is in the Details: Achieving
12:00 pm – 1:30 pm Pup Cup Mini Shark Tank (non CME) Excellence in Rectal Cancer Surgery
SAGES/IFSO: The Future of Bariatric Surgery SAGES/ASCRS: The Great Leak-Off - Best The Future of Managing Gallstone Disease (Masters)
Foregut Calamities: Videos from the Foregut Strategies for Preventing and Treating Colorectal Devil is in the Details: Bile Duct Injury
Facebook Group Anastomotic Leak (Masters)
Hands-On Course: Endo Sleeve
Hernia Radiology: How Understanding Imaging Will How I Do Revisional Foregut Surgery (Masters)
Emerging Technology (non CME)
Improve Your Outcomes Introducing New Hernia Procedures Into Your
Innovators Course Part 2 (non CME)
The Big, The Ugly, and The Nasty: Approach to Practice
Family Feud (non CME)
Colorectal Emergencies Preventing Hernias: Practical Methods to Apply to
Your Practice Today Happy Half Hour Refreshment Break
Devil is in the Details: Necrotizing Pancreatitis
in the Exhibit Hall
It`s JUST an Inguinal Hernia: Managing Complex How I Do Single Anastomosis Duodenal-ileal bypass
3:00 pm – 3:30 pm
Hernias of the MPO (Masters) with Sleeve (SADI-S)
SAGES/EAES: Spectacular Endoscopy Cases: You
SAGES/AFS: Devil is in the Details: MIS Building your Bariatric Program: Expanding Access
Did WHAT With An Endoscope???
Esophagectomy to Care
Global Perspectives of GERD
Bariatric Emergencies Acute Care Endoscopy (Masters)
SAGES 2023 PROGRAM SCHEDULE 7
(Tentative as of June, 2023)
The following is an outline of the meeting. Detailed information will be available in the Advance Program in Fall 2023.
SAGES Program Chairs: Marylise Boutrous, MD, Caitlin Halbert, MD, and Eric Pauli, MD

SAGES/ASMBS: How I Do One Anastomosis Gastric Bariatric Calamities: Videos from the Bariatric SATURDAY, APRIL 20, 2024
Bypass (Masters) Facebook Group
Colorectal Calamities Hall of Shame: Hernia Complications and Their Endoluminal Solutions to Foregut Problems
HBP Catastrophes: Liver Edition Management Weight Regain After Bariatric Surgery
Educators Session: How Do I Incorporate Trainee SAGES/ASGE: The Future is Organ Preservation - SAGES /ALACE/AAST: hERnia - Emergency Hernia
Goals Into My Busy Work Schedule? Pushing the (Endoluminal) Limits of Endoscopic Surgery Do`s and Don’t`s
Resection Trials & Tribulations: Tackling Inflammatory Bowel
Shark Tank (non CME)
SAGES/AHPBA: The Difficult Gallbladder Disease
Lessons Learned: Laparoscopy in the Battlefield Residents & Fellows Session
FRIDAY, APRIL 19, 2024
Up and Coming Robotics (non CME) Building Your Reflux Center: How to Accelerate
Great Debates in the Management of Perforated ADOPT Hands-On Course: Lap CBDE your Program
Diverticulitis Tips and Tricks: How to Harness HERnia: Gender Based Differences in Hernia
Leading in Surgery: Inspiring Other in the Immunofluorescence (non CME) Management
Workforce The Dirty Little Secrets of Surgery: Everything You Surgical Ergnomics: Practical Tips You Can Take
How to Evolve Your Practice Using AI (non CME) Wanted to Know About a Career in Surgery But Home Today
The Great Debates: International Hernia Nobody Was Willing to Tell You (non CME) SAGES Mini Medical School
Collaboration at SAGES (non CME) Refreshment Break in Exhibit Hall
Presidential Address 3:30 pm – 4:00 pm
Exhibit Hall Open (Note new opening time) Addressing Reflux Before and After Bariatric
9:45 am- 4:00 pm Surgery
Morning Mimosas refreshment break in Exhibit Hall Devil is in the Details: Managing Gastroparesis
9:45 am – 10:30 am Better Living Through Modern CheMESHtry: Hernia
Karl Storz Lecture Mesh and Medications
Presidential Session Unveiling the Future of Colorectal Surgery: State-
Complimentary Lunch in the Exhibit Hall of-the-Art Technological Advancements (non CME)
12:00 pm – 1:30 pm No Pain, No Gain: Solutions for a Sustainable OR
How I Do the Perfect Paraesophgeal Hernia Repair (non CME)
in Inperfect Scenarios (Masters)
EXHIBITOR 8
INFORMATION
SAGES exhibits – designed to drive traffic
into the hall via the following activities:
• Welcome Reception with hosted bar in the exhibit hall
• “Happy (Half) Hour” break on Thursday afternoon to include beer and
snacks
• “Morning Mimosas” half-hour refreshment break on Friday morning
• Refreshment break on Friday afternoon
• Unopposed exhibit time daily
• Learning Center located in the exhibit hall
• Attendee lunch in the Exhibit Hall on Thursday and Friday
• SAGES Theater featuring SAGES video sessions located in the
exhibit hall

EXHIBITOR CONFIRMATION AND SERVICE KITS


The Exhibitor Confirmation Packet, disseminated by Show
Management via email in November 2023, will contain your booth
assignment, hotel reservation information, and support/visibility
opportunities. The Exhibitor Service Kit will be disseminated by
Freeman by email in early December 2023. The kit will contain shipping
information and order forms for onsite services, including labor,
electricity, and furniture.

INCREASE BOOTH ATTENDANCE


Exhibitors are encouraged to promote meeting attendance by
distributing pre-meeting materials to company representatives and
surgeons worldwide.
EDUCATIONAL GRANT 9
SUPPORT OPPORTUNITIES
Levels Support for SAGES annual meeting is considered an educational grant, subject to ACCME Standards of Integrity and Independence. A signed
Letter of Agreement must be received in advance of the meeting in order for support to be acknowledged. For more information about Levels Support,
or to receive a complete list of support opportunities, please contact Shelley Ginsberg at 310-437-0544 ext. 111 or [email protected].
All support levels will be acknowledged and receive benefits as follows, in accordance with the level of support

Diamond $70,000 Platinum $55,000


• Acknowledged as supporter of any one (1) Masters Course • Acknowledged as supporter of any one (1) Masters Course
• Acknowledged as supporter of two (2) Panel/Session • Acknowledged as supporter of one (1) Panel/Session
• Acknowledged as supporter of Innovations in Surgical Education • Acknowledged as supporter of Marks Lecture
Session • Support acknowledged in Surgical Endoscopy, issue immediately
• Acknowledged as supporter of Marks Lecture following the meeting
• Support acknowledged in Surgical Endoscopy, issue immediately • Pre-meeting registration mailing list*
following the meeting • Plaque for display in booth (booth not included with levels support)
• Pre-meeting registration mailing list* • Listed in program materials, on meeting app, on SAGES website, in
• Plaque for display in booth (booth not included with levels support) SAGES newsletter MesSAGES, and other print and virtual locales as a
• Listed in program materials, on meeting app, on SAGES website, in Silver Supporter of the meeting
SAGES newsletter MesSAGES and other print and virtual locales as a
Diamond Supporter of the meeting
EDUCATIONAL GRANT 10
SUPPORT OPPORTUNITIES
Gold $45,000 Bronze $20,000
• Acknowledged as supporter of two (2) Panels/Sessions • Support acknowledged in Surgical Endoscopy, issue immediately
• Support acknowledged in Surgical Endoscopy, issue immediately following the meeting
following the meeting • Pre-meeting registration mailing list*
• Pre-meeting registration mailing list* • Plaque for display in booth (booth not included with levels support)
• Plaque for display in booth (booth not included with levels support) • Listed in program materials, on meeting app, on SAGES website, in
• Listed in program materials, on meeting app, on SAGES website, in SAGES newsletter MesSAGES, and other print and virtual locales as a
SAGES newsletter MesSAGES, and other print and virtual locales as a Bronze Supporter of the meeting
Gold Supporter of the meeting

Silver $35,000
• Acknowledged as supporter of one (1) Panel/Session
• Support acknowledged in Surgical Endoscopy, issue immediately
following the meeting
• Pre-meeting registration mailing list*
• Plaque for display in booth (booth not included with levels support)
• Listed in program materials, on meeting app, on SAGES website, in
SAGES newsletter MesSAGES, and other print and virtual locales as a
Silver Supporter of the meeting

*Pre-registration list includes only those attendees who have opted in to


receive information from exhibitors/industry.
VISIBILITY & MARKETING 11
OPPORTUNITIES
INDUSTRY EDUCATION INDUSTRY SPONSORED CONCURRENT SESSION* $20,000 EACH

Companies interested in hosting an industry education event / satellite *This is an opportunity for your educational symposium to be to be held
symposium are required to complete an application form which will be during the daytime hours, concurrently with other SAGES sessions.
reviewed by SAGES Program Committee. Spaces and topics are subject Availability on a first come, first serve basis, and all topics and agendas
to approval and on a first come first served basis. These may be lectures, must be approved by SAGES Meeting Program Chairs. One per company.
hands-on demonstrations, or other educational activities. Please For more information, please contact Shelley Ginsberg at 310-437-0544 ext.
refer to the industry education guidelines for more information. There 111 or [email protected].
is a maximum of four symposia per time slot for Breakfast and Lunch
ADVERTISING OPPORTUNITIES Prices vary
symposia.
SAGES does not provide CME for these sessions. If a company determines Banner ads are available on the SAGES 2024 meeting website, SAGES
they would like to provide CME, they may do so through a third party 2024 Meeting marketing email blasts, and on the SAGES 2024 meeting
provider; otherwise, these are non-CME activities. app. Please contact Shelley Ginsberg in the SAGES office for more
information.
The program will be promoted in the Final Program on the meeting app,
and an email blast will be sent shortly before the meeting. On site signage BANNERS AND DIGITAL SIGNS Prices vary
will be produced to further promote the events, and other marketing + production and rigging extra
opportunities will be provided.
For maximum visibility, place your company name on banners, clings and
BREAKFAST SYMPOSIA $20,000 EACH digital signs in and around the exhibit hall, and in various public areas
• Thursday, April 18 7:00 – 8:00 am outside the education zone. Please contact Shelley Ginsberg in the SAGES
• Friday, April 19 7:00 – 8:00 am office for various opportunities, guidelines and prices.

LUNCH SYMPOSIA $20,000 EACH EXHIBIT AISLE SIGNS $15,000

• Thursday, April 18 12:15 – 1:15 pm Draw more traffic to your booth by placing your company name
• Friday, April 19 12:15 – 1:15 pm throughout the exhibit hall! Each hanging aisle sign will include your
company logo and booth number, making it easy for attendees to find you.
VISIBILITY & MARKETING 12
OPPORTUNITIES CONT.
HAND SANITIZERS, MASKS $20,000 SERVE AS A HOST
Personalize small hand sanitizers or masks, which may be distributed Exhibitors will have the opportunity to provide food at their booths.
to all meeting attendees. Please contact Shelley Ginsberg in the SAGES Choices for selections will run the gamut from modest munchies to
office for various opportunities and guidelines. extravagant delights. Menus and order forms will be included in Exhibitor
Please note: Not all space occupied by SAGES is available for marketing Confirmation Kits. This has proved to be a very popular event with
opportunities; specifically, there will be no marketing/branding attendees and exhibitors alike, and you are encouraged to take advantage
immediately outside session rooms. Educational grant support will be of this opportunity. All food and beverage must be ordered from the
acknowledged in accordance with ACCME guidelines. Convention Center caterer, contact information will be provided in the
Exhibitor Confirmation Kit.
HOTEL KEY CARDS $15,000

+ production and distribution DOOR DROPS


Receive early exposure to meeting attendees as you greet them checking Forms for the SAGES hotel door drop will be provided in the Confirmation
in to their hotels. Kit and also in the Exhibitor Services Kit (from Freeman), or call the
provider, General Surgery News at (212) 957-5300. The door drop
If you have an idea for a visual impact opportunity not listed here, please participation deadline is March 8, 2024.
contact Shelley Ginsberg in the SAGES office at 310-437-0544, ext. 111 or
via email at [email protected] DOOR DROPS-DATE SUBJECT TO CHANGE.

COMPANY INFORMATION FOR PROGRAMS MAILING LIST


Exhibitors will be listed on the SAGES Meeting App (which has replaced The SAGES advance registration list may be purchased for $500. Please
the printed final program) along with company detail and descriptions. contact Julia Fisher at [email protected]. (No cost for Levels Supporters –
Companies must submit a 350-word (max) description of their company or see pages 9-10).
products by February 9, 2024. Please complete the profile form located in NOTE: Pursuant to ACCME guidelines, registrants will have to “opt in” to
the Exhibitor Confirmation Kit. consent to having their name and mailing address shared with meeting
vendors, sponsors, and exhibitors. Pre-registration lists will include
WEDNESDAY NIGHT OPENING RECEPTION the names and mailing addresses of only those registrants who have
On Wednesday, April 17, 2024 from 5:30 pm- 7:30 pm SAGES will host bars consented to having their information shared.
throughout the hall.
VISIBILITY & MARKETING 13
OPPORTUNITIES CONT.
BOOTH REFRESHMENTS
Exhibitors are encouraged to host snacks or refreshments within their
booths through the run of the show. You can choose to host cappuccino,
popcorn, cookies, lemonade or other snack foods. All food and beverage
must be ordered from the Convention Center caterer.

TECHNOLOGY SUITES:
SAGES is offering a limited number of suites in the Exhibit Hall, offering
exhibitors the opportunity for private and convenient meeting space
inside the exhibit hall. The suites will be located near the back of the
Exhibit Hall and will be available during exhibit hours. Technology Suites
are available on a first come, first serve basis, and spaces are limited.
Technology Suites are available in 10’x10’ and 10’x20’ sizes; included with
each Suite is a hardwalled meeting space with lockable door (no ceiling),
carpet, and a table and chairs. Space/ locations will be assigned by
SAGES.
Prices:
10'x10': $6000
10'x20': $8000
To reserve a Technology Suite, please apply online: https://www.
sages2024.org/tech-suite-application/
EXHIBIT SCHEDULE 14
EXHIBITOR REGISTRATION Fisher, [email protected]. All construction must All exhibit personnel must leave the exhibit
be completed and aisles cleared by 2:30 pm on floor 15 minutes after close of the exhibit hall on
Tuesday, April 16 1:00 pm - 5:00 pm
Wednesday, April 17. All Exhibits must be fully Wednesday and Thursday.
Wednesday, April 17 8:00 am - 5:00 pm
operational by 4:00 pm, Wednesday, April 17.
Thursday, April 18 8:00 am - 5:00 pm DISMANTLING AND REMOVAL OF
Friday, April 19 8:00 am – 5:00 pm EXHIBIT DATES AND HOURS EXHIBITS
The exhibit hall will be located in Exhibit Hall C Friday, April 19 4:00 pm - 9:00 pm
SET-UP HOURS
Dates and times the exhibit hall is open to Saturday, April 20 8:00 am - 12:00 pm
Tuesday, April 16 1:00 pm - 6:00 pm registrants:
Wednesday, April 17 8:00 am – 3:00 pm All halls must be cleared by Saturday, April
Wednesday, April 17 5:30pm - 7:30 pm 20 at 12:00 pm. Exhibitors may not begin
All set-up personnel must wear a set-up badge Opening Reception dismantling until 4:00 pm Friday, April 19.
or wristband, which will be available at the Thursday, April 18 10:00 am – 4:00 pm
registration desk. Friday, April 19 9:45 am - 4:00 pm
For questions regarding move-in, please NEW OPENING TIME Exhibitor application available via this link:
contact Show Management at (310) 437-0544, Exhibitor breakdown begins at 4:00 pm https://www.sages2024.org/exhibitor-
ext. 174. Permission for early move-in must be application/
approved by Show Management. Contact Julia
SAGES 2023 EXHIBITORS 15
3-D Matrix Ezisurg Medical Refluxstop
270 Surgical Ferronova RTI Surgical
Activ Surgical Fluid Al Society of Surgical Ergonomics
Acuity Fujifilm Healthcare Americas Corporation Standard Bariatrics
Aesculap General Surgery News Stryker
Aktormed Gore & Associates Surgeon's Capital Management
Allergan Aesthetics Hologic Surgical Science - Simbionix Simulators
Ambu Human Xtensions Suture Ease
Apollo Endosurgery, Inc. Illuminaire Biotechnologies TELA Bio
Applied Medical Inovus Theator
Arthrex, Inc. Integra LifeSciences Vampiro
Asensus Surgical Intuitive Vioptix Inc
AssistQ Technologies Intuitive Foundation Virtamed
ATL Technologies KARL STORZ Endoscopy-America, Inc. Wolters Kluwer
BD Lexion Medical Xpan, Inc.
BK Medical LivsMed Ziuz Medical Imaging
Boston Scientific Lucid Diagnostics
Caresyntax Medtronic
Castle Biosciences MEDTube
CDx Diagnostics Molli Surgical
Cipher Surgical, Inc. New View Surgical, Inc.
Cook Biotech New Wave Endo
Cook Medical Olympus America, Inc.
EndoGastric Solutions Origami Surgical
Endolumik Palliare, Inc.
enlightenVue Panther Healthcare
Enterra Medical Plasmatica
Erbe USA Qualiteam
SPACE ASSIGNMENT & FEES 16
EXHIBITOR QUALIFICATION EXHIBITOR GUEST POLICY
All products and services to be exhibited must be directly related to Guests of exhibitors should be included on the individual company’s staff
the practice of surgery, medicine, or medical/surgical education, or list. Charges for additional badges over the number included with the
contribute to the educational, instructional and professional atmosphere purchase of booth space will be assessed at $50 per badge (as outlined
of the meeting. All exhibiting companies are subject to approval by Show on page 18), to be invoiced following the meeting. An exhibitor may
Management, whose decisions in this regard are final. Exhibitors must not register as staff any person eligible for registration as a meeting
comply with FDA regulations concerning the exhibition of investigational attendee.
products and class III devices.

EXHIBITOR STAFF CONDUCT POLICY FOR EXHIBITORS ATTENDING SCIENTIFIC


Exhibitors must set up, occupy and staff their exhibits during all hours SESSIONS
exhibits are open. Failure to do so may result in ineligibility for future Exhibitors may attend didactic sessions or postgraduate courses,
meetings. Names of all participants affiliated with exhibits must appear with the caveat that if a session becomes too full, an exhibitor may
on the corresponding company staff list sent to show registration. False be asked to give up their seat for a registered meeting attendee.
certification of individuals as exhibitor’s representatives, misuse of Exhibitors may not attend hands-on labs, luncheon sessions, or
exhibitor badges, or any other method assisting unauthorized persons any course that is not part of the general sessions and for which
access to the exhibit floor will be just cause for expelling the violator from attendees have to register and pay separately. Exhibitors may
the exhibition or barring him/her from further entrance to the exhibit not register as company staff any individual who is eligible for
floor, or removing his/her exhibit from the exhibit floor without obligation registration as a meeting attendee.
on the part of Show Management for refund of fees.
Exhibit personnel are expected to remain in their rented space and not
view other exhibits except by invitation of other exhibitors. Interviews, EXHIBIT HALL FLOOR PLAN CAN BE FOUND ONLINE AT
demonstrations and the distribution of literature must be made within https://www.sages2024.org/wp-content/uploads/2023/08/SAG-
the booth area assigned to the exhibitor. Canvassing or distributing of ES-2024-Exhibit-Hall-Floor-Plan-8-23-23.pdf
advertising materials beyond the parameters of the exhibitor’s own booth
will not be allowed. Additionally, exhibitors are prohibited from posting
signs relating to exhibits or any company activity outside the parameter
of the exhibitor’s own booth. Violators may be sanctioned 50% of their
current priority point total.
Exhibitors may not place signage regarding any company related event
outside their booth at anytime.
SPACE ASSIGNMENT & FEES 17
CANCELLATION & REDUCTION/ RELOCATION POLICY
EXHIBITOR FEES
Notification of cancellation or reduction of space must be in writing. If
this agreement is canceled by the exhibitor for any reason or by Show Linear Booths – 10' x 10' (feet): $4,000
Management because of Exhibitor’s default or violation of this agreement, Corner Booths – 10' x 10' (feet): $4,200
monies paid to SAGES by the Exhibitor shall be retained as follows: Linear Booths – 10' x 20' (feet): $8,400
Linear Booths – 10' x 30' (feet): $12,600
• $1,000 per 10’ x 10’ space if application is received before
January 26, 2024 Booth Price List
NO REFUNDS for any cancellations or reductions after January 26, 2024. ISLAND – 20' x 20': $16,800
ISLAND – 20' x 30': $25,200
SUBLETTING OF SPACE ISLAND – 30' x 30': $37,800
ISLAND – 30' x 40': $50,400
Exhibitors may not assign or apportion to others the whole or any part
ISLAND – 40' x 40': $67,200
of the space allocated, and may not display goods or services other than
ISLAND – 40' x 50': $84,000
those manufactured or regularly distributed by the applicant(s).

PRIORITY POINTS PAYMENT SCHEDULE


SAGES priority points system is in accordance with HCEA guidelines, • A 50% deposit of the total exhibit rental charge must
which insures fairness for all exhibitors. accompany submitted application.
The initial assignment of booth space occurs just after the September 15, • Total balance due January 26, 2024.
2023 priority point deadline.
Applications not accompanied by a 50% deposit will be considered
Applications received after the September 15, 2023 deadline will not be invalid. If full payment is not received by January 26, 2024 the space
included in the initial space allocation and will be assigned space on a may be reassigned or resold. All reservations must be made in writing
“first come, first served” basis. via exhibitor application. Applications from exhibitors who have
The system has been applied to all companies who have exhibited with outstanding balances due to SAGES from any previous year will not
SAGES since 2006. The points will be applied toward the 2024 meeting as be processed without full payment of delinquent accounts. After
follows: January 26, 2024, all applications will require payment in full.
• 5 points for each year of exhibiting at SAGES
• 5 points for each 10 x 10 space (Maximum 15 points)
The maximum number of points any single company can be awarded in a
given year is 25.
EXHIBITOR REGISTRATION 18
All exhibitor registration must be completed • Registration of exhibit personnel beyond ONSITE BADGE POLICY
online. Do not submit hard copy lists of maximum allowed (45 staff members), either
For companies submitting a list of more than 10
your exhibitor staff. Show Management in advance or on site, will have an additional
name additions or changes onsite:
will email complete instructions for the registration badge fee of $50. Companies
• Companies will be charged a $250 fee per
online registration system at the time your will be invoiced after the meeting for all
list of 10 names additions or changes onsite
confirmation packet is emailed. badges over their maximum allowance.
and will be invoiced after the meeting.
• Exhibitor badges may be picked up on-site • Exhibitor badges must not be given or lent to • The list must be typed and printed or sent
by the individual. Badges are filed under the any individual except the exhibit personnel via email formatted in an Excel spreadsheet
company name. BADGES MUST BE WORN AT to whom the badge has been issued. to include first and last names, company and
ALL TIMES the exhibitor is on the show floor. • Business cards may not be inserted over name.
badge name. • A minimum of 4 hours will be required to
• The exhibit registration fee includes a
enter the badge list.
maximum of 5 personnel per 10' x 10' space. • The person who signs the application, or
Regardless of booth size, the total maximum a designee, shall be the exhibitor’s official
Exhibitor application available via this link:
number of personnel included in an exhibit representative.
https://www.sages2024.org/exhibitor-
registration fee is 45. • Exhibitor Badge Registration deadline is application/
March 29, 2024.
BOOTH INSTALLATION & 19
DISMANTLE
INSTALLATION OF EXHIBITS Set-up Hours: Exhibitors may not begin dismantling until 4:00
Tuesday, April 16 1:00 pm – 6:00 pm pm, Friday, April 19. All Exhibits must be packed
Exhibit space will not be released to the
Wednesday, April 17 8:00 am – 2:30 pm and ready for shipment by 12:00 pm, Saturday,
Exhibitor until all conditions are met and all
All construction must be completed and aisles April 20. No extensions for dismantling will be
balances paid. Except for those in designated
cleared by 2:30 pm, Wednesday, April 17, 2024. given. Any materials not called for by 12:00
freight aisles, please abide by the following
All Exhibits must be fully operational by 4:00 pm Saturday, April 20 will be shipped at the
schedule. If set-up of an exhibit has not
pm, Wednesday, April 17, 2024. exhibitor’s expense by the carrier selected
started by 12:00 pm, Wednesday, April 17,
by the official drayage contractor. All space
Show Management may order the exhibit to
DISMANTLING & REMOVAL OF EXHIBITS occupied by an exhibit must be left in the same
be assembled and the exhibitor billed for all
condition as it was before set up. Exhibitors are
charges incurred. Show Management will not be Breakdown Hours:
responsible for removal of excess debris, bulk
responsible for any damage incurred. Friday, April 19 4:00 pm – 9:00 pm
quantities of printed material, floor covering,
Saturday, April 20 8:00 am – 12:00 pm
and any items other than those that can be
easily swept up.
SERVICE CONTRACTOR 20
INSTALLATION & DISMANTLE
OFFICIAL SHOW SERVICE CONTRACTOR PLUMBING LABOR:
Freeman Complete details and order forms will be provided in service kits.
Provided that all payments and information required have been submitted,
Freeman will e-mail an Exhibitor Service Kit to you in December 2023. FREIGHT HANDLING & SHIPPING
The official drayage contractor will have total control of all dock and
EXHIBITOR APPOINTED CONTRACTORS loading facilities and will receive direct and advance shipments and
Use of exhibitor appointed contractors is permitted. Submission of a handle all freight. All services not ordered in advance must be obtained
completed Exhibitor Appointed Contractor form is required and will on-site through the Exhibitor Service Desk, on-site freight handling,
be included in the Exhibitor Confirmation Packet. Exhibitor Appointed also called drayage, is charged by weight. Shipments made directly to
Contractor information must be accompanied by Certificates of the convention center are billed at the same rate than those shipped
Insurance and received by Show Management on or before March 8, in advance to the warehouse. Advance shipment rates include up to 30
2024. Exhibitors who use independent contractors and do not provide days of storage for your shipment in the contractors warehouse facility.
Certificates of Insurance will not be allowed on the exhibit floor. Drayage rates include delivery of shipment to your booth and the removal
of empty crates to storage.
AUDIO VISUAL
Drayage rates are calculated per hundred pounds (hundred weight [cwt.]).
A form for ordering AV will be included in your service kit. A minimum of two hundred pounds (cwt.) will be charged for each round-
LABOR trip shipment. Shipments of less than 100 pounds will be rounded up (75
lbs. to 1 cwt.), shipments of less than 200 pounds will be rounded up (125
Freeman will provide the labor for set-up, dismantling, and material
lbs. to 2 cwt.), and so on.
handling. Labor will be available based upon advance orders. To ensure
that the correct craftsmen are available, exhibitors are urged to order NOTE: To facilitate move-in and reduce additional fees, exhibitors are
labor in advance. Complete details and order forms will be provided in advised to send shipments to the warehouse. Warehouse and on-site
your service kit to be emailed December 2023. shipping information will be included in Exhibitor Service Kit. For further
details, contact Julia Fisher at (310) 437-0544, ext. 174 or
INSTALLATION/DISMANTLING LABOR via e-mail: [email protected].
Complete details will be provided in Exhibitor Service Kit.

ELECTRICAL LABOR:
Complete details and order forms will be provided in Exhibitor Service Kit.
BOOTH CONSTRUCTION 21
INFORMATION
A complete set of construction specifications HANGING SIGNS OR BANNERS extending five (5) feet into the booth space.
will be sent with the service kit to be emailed The ten (10) center feet in rear of booth
Information about hanging signs will be available
December 2023. space, not to exceed 8 feet in height.
in the Exhibitor Service Kit.
• Exhibits must conform to the educational/ • Live or video demonstrations must not block
professional environment of the meeting. LINEAR EXHIBITS sight lines of other exhibitors
• Exhibits must be designed and exhibit (One or more exhibits in a straight line) ISLAND AND PENINSULA EXHIBITS
personnel must operate so that traffic in • Minimum space is 10' x 10'.
(20’ x 20’ or larger free-standing - Island)
aisles is not impeded. • The rear half of the exhibit may be occupied
• Exhibitor identification on all signs, graphics up to a height of eight (8) feet. Maximum height, including hanging signs, is 22
& literature must be the company name • The front half of the space may be occupied feet.
submitted on the Exhibitor Application. up to a height of four (4) feet, except for All island exhibits should have access from all
• Exhibits must be assembled and dismantled equipment which may be up to eight (8) feet four sides.
safely. provided it does not block sight lines of
• Materials used in the exhibit must be flame other exhibitors. SEE-THROUGH VISIBILITY GUIDELINES
retardant in accordance with the Fire • Live or video demonstrations must not block Vertical wall rules:
Ordinances of the City of Cleveland, OH. sight lines of other exhibitors. Any booth with a vertical wall that encompasses
• Electrical equipment must conform to the • Exhibits located along perimeter walls may ≥ 40% of any side of the display may be
electrical codes of the City of Cleveland, OH. have a rear height of up to twelve (12) feet, placed on the periphery of the exhibit hall. A
with prior approval. vertical wall that occupies ≥ 40% of any one
BOOTH DESCRIPTION
side of a booth blocks the exhibit sight lines..
Included with each linear or corner booth will END-CAP
NOTE: after initial booth assignments, if it is
be an 8' high background drape, 3' high side (Two booths across the end of an aisle) determined that a booth design includes such
drape, and, one (1) 7" x 44" identification sign The use of the two end booths across the end a wall, the Exhibit Manager has the right to
for booths up to 10’x30’. Larger booths may of an aisle provides exposure on three aisles relocate that booth.
request identification signs at no additional and is defined as an END-CAP, as in capping the
Setback rules:
charge. Special requirements, electrical hook- end of an aisle. If you chose this configuration,
A minimum setback of 1’ on all sides must be
ups, audiovisual rental, etc., must be arranged be sure your exhibit property can adhere to the
maintained for display counters, and/or any solid
through the appropriate service contractor and requirements.
wall construction. Booth must have sufficient
billed directly to the exhibitor. • Not to exceed four (4) feet in height from
space to accommodate booth staff and booth
the outer back edges of the booth space
visitors, so that aisle traffic is unimpeded.
INSURANCE & LIABILITY 22
INSURANCE AND LIABILITY and keep harmless SAGES, Show Show Management, their members, the financial responsibility of the
Management and the Huntington directors, agents or employees for exhibitor causing such damage.
The Exhibitor assumes entire
Convention Center against any losses or damages that may occur
responsibility and liability for FIRE PRECAUTIONS
and all loss, cost, damage, liability due to such inability to occupy
losses, damages and claims arising
or expense arising from, or out assigned space. No combustible decoration, such
out of injury to any person, or any
of, or by reason of said exhibitor’s as crepe paper, tissue paper,
loss of, or damage to property SECURITY
occupancy and use of exhibit cardboard, or corrugated paper,
when such loss, damage or
premises or part thereof. Show Management will furnish shall be used by Exhibitors in the
injury is in any way connected to
the exhibitor’s participation in Though security is provided security staff to be on duty in Exhibit Halls at any time during the
the exhibition. Exhibitors shall by Show Management, the the exhibit hall when exhibits are exhibition. All packing containers,
indemnify and hold harmless furnishing of such security shall closed, but the safekeeping of the excelsior, and wrapping paper,
SAGES, Show Management, not be deemed to effect the exhibitor’s property shall remain which must be flame proof, are
their officers, directors, agents, non-liability SAGES and Show the responsibility of the exhibitor to be removed from the floor and
members and employees and, the Management, their members, at all times. Exhibitors may hire must not be stored under tables or
designated convention facilities, officers, representatives or additional security personnel for behind displays. All muslin, velvet,
their agents, and employees the official service contractors their booths. Complete information or any other cloth decorations,
from any and all such losses, or the Huntington Convention for obtaining security services must withstand a flameproof test.
damages and claims. Exhibitors Center to modify in any way the will be provided in your Exhibitor All materials and fluids that are
agree to protect, save, and keep assumptions or risk provided Service Kit. flammable are to be kept in safety
SAGES, Show Management herein. If any part of the exhibit SAGES and Show Management containers. Open flame, butane
and the Huntington Convention hall is damaged or destroyed in assume no responsibility for any gas, oxygen tanks, etc. are not
Center forever harmless from any such a way as to prevent SAGES or losses sustained by exhibitors. permitted without permission of
damage or charges imposed for Show Management from allowing the Huntington Convention Center.
violation of any law or ordinance an exhibitor to occupy its assigned CARE OF BUILDING No obstructions shall be placed in
whether occasioned by the space during any portion of the any aisle, passageway, lobby or exit
Nothing shall be affixed to walls,
negligence of the exhibitor, or exhibition, or if same is prevented leading to any fire extinguishing
drapes, electrical outlets, etc., by
its agents, as well as strictly to by strikes, Acts of God, national appliance. Direct passageways
the use of nails, tacks, staples,
comply with the applicable terms emergency, or other causes leading to any fire alarm or
or scotch tape. Where food and
and conditions contained in the beyond the control of SAGES or telegraph communication must
liquids are displayed there must
agreement between the Huntington Show Management, exhibitors be kept free of any obstructions.
be suitable floor coverings to
Convention Center and SAGES will be charged for space during A complete set of applicable fire
protect facility property. Any
regarding the exhibit premises, the time it was or could have been regulations will be included in
damage to facility property through
and further, an exhibitor shall at occupied; and exhibitors hereby the Exhibitor Service Kit sent by
carelessness of exhibitors or
all times protect, indemnify, save waive any claim against SAGES or Freeman.
their employees or agents will be
RULES & REGULATIONS 23
RULES & REGULATIONS Accredited continuing education marketing by ineligible companies— space within 30 minutes
AMERICANS WITH must protect learners from including advertising, sales, before or after an accredited
DISABILITIES ACT commercial bias and marketing. exhibits, and promotion—and from education activity. Activities
1. The accredited provider must nonaccredited education offered that are part of the event
Exhibitors shall be fully responsible
ensure that all decisions in conjunction with accredited but are not accredited
for compliance with all applicable
related to the planning, continuing education. for continuing education
provisions of the Americans with
faculty selection, delivery, 1. Arrangements to allow must be clearly labeled and
Disabilities Act (ADA) with regard
and evaluation of accredited ineligible companies to market communicated as such.
to their booth space. This includes,
education are made without or exhibit in association with b. Print, online, or digital
but is not limited to, the wheelchair
any influence or involvement accredited education must not: continuing education
access provisions.
from the owners and employees a. Influence any decisions activities: Learners must not
of an ineligible company. related to the planning, be presented with marketing
POLICY ON ACCME
2. Accredited education must be delivery, and evaluation of the while engaged in the
STANDARDS FOR INTEGRITY
free of marketing or sales of education. accredited education activity.
AND INDEPENDENCE
products or services. Faculty b. Interfere with the Learners must be able to
As an ACCME accredited must not actively promote presentation of the engage with the accredited
provider, SAGES is committed or sell products or services education. education without having to
to presenting CME activities that serve their professional c. Be a condition of the click through, watch, listen to,
that promote improvements or or financial interests during provision of financial or in- or be presented with product
quality in healthcare and are accredited education. kind support from ineligible promotion or product-
independent of the control of 3. The accredited provider must companies for the education. specific advertisement.
commercial interests. As part of not share the names or contact 2. The accredited provider must c. Educational materials
this commitment, SAGES requires information of learners with any ensure that learners can easily that are part of accredited
clear separation between exhibit/ ineligible company or its agents distinguish between accredited education (such as slides,
marketing/advertising activities without the explicit consent of education and other activities. abstracts, handouts,
and educational activities. the individual learner. a. Live continuing education evaluation mechanisms, or
Exhibitors are requested to review Standard 5: Manage Ancillary activities: Marketing, exhibits, disclosure information) must
the ACCME Standards for Integrity Activities Offered in Conjunction and nonaccredited education not contain any marketing
and Independence, in particular with Accredited Continuing developed by or with produced by or for an
Standard 2 and Standard 5: Education influence from an ineligible ineligible company, including
company or with planners corporate or product logos,
Standard 2: Prevent Commercial Accredited providers are or faculty with unmitigated trade names, or product
Bias and Marketing in Accredited responsible for ensuring that financial relationships must group messages.
Continuing Education education is separate from not occur in the educational d. Information distributed
RULES & REGULATIONS 24
about accredited education that does • Be displayed solely for the purpose of taking orders during the meeting must adhere
not include educational content, such as obtaining investigators. to certain business license, sales, and use
schedules and logistical information, may • Be accompanied by directions for becoming tax regulations, which vary from country to
include marketing by or for an ineligible an investigator and list of investigator country.
company. responsibilities.
3. Ineligible companies may not provide access • Display a statement: “Caution— DISPLAY OF CLASS III DEVICES
to, or distribute, accredited education to Investigational Device—Limited to
Any display of Class III devices for off-label
learners. Investigational Use” (or similar statement) in
use must be accompanied by the following
prominent size and placement.
statement:
PHOTOGRAPHY It is the responsibility of each exhibitor to
• Display of this device for off-label use is not
comply with FDA regulations. Please contact
An exhibit or its products may not be endorsed by SAGES.
the Regulatory Affairs Department with any
photographed or videotaped without the
questions on Food and Drug Administration
permission of the legitimate occupants of that GIFTS AND GIVEAWAYS
guidelines.
booth. Show Management reserves the right to
Food and Drug Administration Small token gifts may be distributed with Show
photograph exhibits for society purposes.
Center for Drug Evaluation and Research Management’s prior approval. Requests to
DDMAC5901-B Ammendale Rd. distribute handout items must be submitted
DISPLAY OF INVESTIGATIONAL in writing, along with a sample, photograph or
PRODUCTS Beltsville, MD 20705-1266
Phone: (301)796-1200 description of each item. Please submit all such
All exhibitors must comply with FDA rules Fax: (301) 796-9878 requests by March 8, 2024 on the Giveaway
regarding display of investigational products. Notification Form provided in the exhibitor kit.
Display of any investigational products is not
DIRECT SALES ON EXHIBIT FLOOR
an endorsement by SAGES. To comply with
the Food and Drug Administration’s Guidelines Sales and order taking are permitted provided
Exhibitor application available via this link:
on Notices of Availability, any investigational all transactions are conducted in a manner
https://www.sages2024.org/exhibitor-
product exhibited or graphically depicted consistent with the professional nature of
the meeting. Products for sale must be the application/
should:
exhibitor’s own unaltered products and the
• Contain only objective statements about the
products or services must be pertinent to
product.
the attendees’ professional interest. Show
• Contain no claims of safety, effectiveness or
Management reserves the right to restrict
reliability.
sales activities that it deems inappropriate or
• Contain no comparative claims to other
unprofessional. Exhibitors must comply with
marketed products.
all sales tax requirements. Exhibitors selling or
EXHIBITOR HOSTED EVENTS 25
EXHIBITOR HOSTED EVENTS all events to be held off-site. Please contact Show Management at shelley@
Function Request Forms will be included in the sages.org for additional information.
Function Space:
Neither exhibitors nor their representatives Exhibitor Confirmation Packet.
may sponsor, host or participate in any
EXHIBITOR PROGRAMS AND
educational or marketing activities aimed at
PRESENTATIONS
meeting registrants other than as part of an
official exhibit or meeting program beginning Exhibitor presentations may take place during
Wednesday, April 17 at 8:00 am and ending any hours the exhibit hall is open to registrants.
Saturday, April 20 at 3:00 pm Exhibitor programs or presentations must be
Exhibitors are prohibited from hosting confined to the exhibitor’s booth space. The
activities during any official meeting events sound intensity of such activities, as determined
including educational sessions/courses, by Show Management, must not interfere with
exhibit hours, and social events. the activities of neighboring exhibitors. Show
Management reserves the right to determine at
Exhibitors may host social events, meetings, or
what point sound constitutes interference with
educational activities, with approval by Show
others and whether it must be discontinued.
Management at the following times:
Exhibitors may be sanctioned if appropriate
Wednesday, April 17, prior to 8:00 am sound levels are not reasonably maintained.
Wednesday, April 17, after 7:30 pm
Programs or presentations are to be
Thursday, April 18, prior to 8:00 am
straightforward in nature and must avoid the
Thursday, April 18, after 6:30 pm
use of sideshow or theatrical gimmicks.
Friday, March 18, prior to 8:00 am
Saturday, March 18, prior to 8:00 am Videotapes and films may be shown provided
that screens are placed in the rear of the booth
All events hosted by exhibitors during non-
to eliminate congestion in the aisles. Live-
program hours must be cleared through the
surgery telecasts are prohibited; however,
show office. A completed Function Request
previously taped operations may be shown.
Form must be submitted to the show office to
Any visual or other transmissions from off-site
obtain space at any of the official hotels. Show
locations, require written permission from Show
Management will contact the appropriate hotel,
Management.
which will release the space for exhibitor use. A
Function Request Form must be submitted for
EXHIBITOR HOUSING/STAFF 26
LIST POLICIES
Booking your hotel through the association is good
for everyone!
Save yourself the hassle of finding a good hotel room and minimize your
liability. SAGES has contracted with a Housing Management company,
and we request that you book your hotel reservations within the SAGES
blocks through them. SAGES has secured blocks at the following hotels:
Doubletree Downtown-Lakeside Cleveland; The Westin Cleveland; and
the Hyatt Regency Cleveland. All hotels are within walking distance to the
Convention Center.

WHY BOOK THROUGH HOUSING MANAGEMENT?


• This ensures that exhibitors have accommodations at the current as
well as future meetings.
• All annual meetings are able to reserve hotel space for the future
based on hotel space they have filled in the past.
• Show Management strives to procure a variety of accommodations,
addressing both cost (show rate is usually significantly lower than
the hotels’ quoted rate) and proximity to headquarters.
• Hotels are booked three to five years in advance. To protect SAGES
and the hotels for this long-term commitment, the Society is
contractually liable for attrition penalties in case of unfilled rooms.
Unfilled rooms include un-booked rooms, as well as those caused by
early departure. Reserve only the number of rooms you need for the
time you expect to stay.
• If the Society suffers attrition penalties, this will bear directly on
future space and hotel costs.
• Compliance with this policy benefits all exhibitors.

HOW TO MAKE RESERVATIONS


Details and instructions will be included with your confirmation packet
(sooner if available) and again in the Exhibitor Service Kit.

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