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0301-SI-004

COMPANY DOCUMENT APPROVAL STATUS

DOCUMENT ISSUED FOR INFORMATION

SIGNED DATE
DOCUMENT STATUS
(name & initials) DD/MM/YY

A– Approved with no comments. Works can proceed

Approved with comments as noted. Contractor can

B– proceed with work implementing the comment
indicated by Company

NOT APPROVED: Revise and/or resubmit.

C–
Contractor cannot proceed with works

D– Received for information only and Reviewed

Entirely Reviewed consequently 2015 release of

02 Albanesi M. Barbieri A. Gravina L. 03-10-2017
ISO 9001 NORM
01 Entirely Revised Albanesi M. Barbieri A. Gravina L. 07-09-2015
00 Issued Albanesi M. Barbieri A. Gravina L. 05-05-2014
Prepared Checked Approved Date
Rev. Description
(name & initials) (name & initials) (name & initials) DD/MM/YY

DOCUMENT REVISIONS
This document is the property of SICIM spa who will safeguard its rights according to the civil and penal provisions of the law.

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Index
1 SCOPE ............................................................................................................................................................4
2 PURPOSE .......................................................................................................................................................4
3 TERMS AND DEFINITIONS ............................................................................................................................5
3.1 Abbreviations ...........................................................................................................................................5
3.2 Definitions ................................................................................................................................................5
4 ENGINEERING DEPARTMENT ORGANIZATION .........................................................................................7
5 DELIVERABLES TO EM .................................................................................................................................7
6 REFERENCE DOCUMENTS AND DOCUMENTED INFORMATION ............................................................7
6.1 Standards.................................................................................................................................................8
6.2 SICIM documents ....................................................................................................................................8
7 INTERNAL INTERFACES ...............................................................................................................................9
8 PROCESS DEFINITION ..................................................................................................................................9
8.1 General ....................................................................................................................................................9
8.2 Risk Based Thinking ................................................................................................................................9
8.3 Inputs .....................................................................................................................................................10
8.4 Property belonging to customers or external providers .........................................................................10
8.5 Outputs ..................................................................................................................................................11
9 PROCESS ACTIVITIES.................................................................................................................................11
9.1 Generals ................................................................................................................................................11
9.2 Design & Development Controls ...........................................................................................................11
9.3 Engineering planning .............................................................................................................................12
9.4 Progress monitoring ...............................................................................................................................13
9.5 Key Indicators ........................................................................................................................................13
9.6 CHANGES MANAGEMENT ..................................................................................................................14
10 RESOURCES AND HUMAN RESOURCE INTERFACE ..........................................................................14
11 ASSIGNING ACTIVITIES TO EXTERNAL ENGINEERING OFFICE .......................................................15
11.1 Scope of work definition.........................................................................................................................15
11.2 Technical Bid evaluation ........................................................................................................................15
11.3 Order issuing .........................................................................................................................................16
11.4 Monitoring ..............................................................................................................................................16
12 DESIGN CONTROL AND REGULATORY REQUIREMENT ....................................................................16
12.1 Design Review .......................................................................................................................................16
12.2 Design Verification .................................................................................................................................17

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12.3 Design Validation ...................................................................................................................................18

12.4 Engineering Control Milestones .............................................................................................................19
12.5 Internal process Audit ............................................................................................................................19
12.6 Coordination Meetings ...........................................................................................................................19
13 DESIGN CHANGES ..................................................................................................................................20
13.1 Generals ................................................................................................................................................20
13.2 Engineering changes BEFORE "the issue for construction" stage of the document ............................20
13.3 Engineering changes AFTER "issue for construction" stage of the document .....................................21
13.4 AS-BUILT ...............................................................................................................................................21
14 VERIFICATION OF EFFECTIVENESS OF THE PROCESS ....................................................................21
15 CUSTOMER FOCUS .................................................................................................................................22
16 ATTACHMENTS ........................................................................................................................................22
16.1 ATTACHMENT 1 – Document List Template ........................................................................................23
16.2 ATTACHMENT 2 – Squad Check Distribution Sheet ............................................................................24
16.3 ATTACHMENT 3 –project engineering progress report ........................................................................25
16.4 ATTACHMENT 4 – Typical corporate engineering progress status ......................................................27
16.5 ATTACHMENT 5 – Typical engineering kick off minute of meeting ......................................................28
16.6 ATTACHMENT 6 – Typical engineering audit checklist ........................................................................31
16.7 ATTACHMENT 7 – TAG items Hand Over Dossier ..............................................................................34

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1 SCOPE
The scope of this procedure is to describe how engineering activities will be managed by SICIM to ensure that
COMPANY requirements are fulfilled.
This procedure is applicable to projects that require development of:
• Basic engineering
• Detail engineering
• Field design (meaning of field design is detailed at paragraph 3.2 of the present procedure)
and apply to engineering department of:
• Head Quarter
• Branch Offices
• Project Offices
• Site Offices
Minor changes to the present procedure are allowed only if required by project performed in Joint Venture or
Consortium with other partner(s).
These changes shall be agreed with Corporate Engineering Manager and formalized through a release of a
Engineering Management procedure issued for the project.
This document do NOT apply to the following process, as are ruled by procedures belonging other departments:
• Hydro test and Technical Supports (Methods)
• Welding and NDT

2 PURPOSE
Engineering includes the activities required to translate the scope of work into specifications, drawings and other
documents utilized for the procurement, manufacturing, assembly, installation, inspection and commissioning of
the product.
Planning and co-ordination of the Engineering activities, regulated by the present document, are those that will
be implemented following the acquisition of a given project and the relevant contract awarding notification.
SICIM starting point are requirements of ISO 9001 (reported in italic blue in this documents), such requirements
are general in their nature and this documents provide SICIM interpretation of the applicable code.
When determining the requirements for the products and services to be offered to customers, the organization
ensure that:
1) the requirements for the products and services are defined, including:
a) any applicable statutory and regulatory requirements
b) those considered necessary by the SICIM
2) The organization can meet the requirements of the products and services it offers.
For the purpose the roles of area manager and country manager are considered equivalent.

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3 TERMS AND DEFINITIONS

3.1 Abbreviations
Construction Manager .......................................................................................................................... (CM)
Customer ................................................................................................................................. (COMPANY)
Engineering Manager ........................................................................................................................... (EM)
Engineering Project Quality Plan...................................................................................................... (EPQP)
Front End Engineering Design ......................................................................................................... (FEED)
Head Quarter ........................................................................................................................................ (HQ)
Organization ..................................................................................................................................... (SICIM)
Project Control Manager .................................................................................................................... (PCM)
Project Engineers .................................................................................................................................. (PE)
Project Engineering Manager ............................................................................................................. (PEM)
Project Manager ................................................................................................................................... (PM)

3.2 Definitions

Area Manager a manager of a business and or organization who has responsibility for a
specific geographical area.

Basic engineering: Basic engineering usually include a reduced set of basic studies and data
required to assess feasibility, cost estimation and to allow the development of
detail engineering, like:

· Basic Engineering Design Data (BEDD)

· Process studies (material balances, process flow sheets,…), Process
Flow Diagram (PFD), Piping and Instrument Diagrams (PID)
· Flow assurance study at least for steady condition
· Material selection report
· Definition and sizing of main equipment resulting in data sheets
· Preliminary plot plan
· Piping Class
· Construction standards
· Instrument and Supervision architecture
· Control and operating Philosophy
· Overall electrical one line diagram
· Definition of control and safety devices

Country Manager: Person who is responsible for organization and management of local
permanent office.

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Design and development:set of processes that progressively detail requirements for an object to met
contractual performance.

Detail engineering: Detail engineering include development and finalization of all documents
required for material purchasing, plant construction and commissioning related
to all disciplines, process, piping, pipeline, instrument, electrical , civil.

Document: Information and its supporting medium

Field Design: Field design is related to translation of general construction drawings and
standards into a specific drawing related to permanent construction, collating
information received by detail engineering (supplied by Sicim or COMPANY ),
topographer, surveyors, third parties. Typical deliverable for field design are
drawings for construction and as built.

Head Quarter: Main offices of SICIM located in Busseto Italy

Process: Set of interrelated or interacting activities which transforms inputs into outputs

Product: A product is a tangible or intangible output that is the result of a process that
does not include activities that are performed at the interface between the
supplier (provider) and the customer.

Project: project unique process, consisting of a set of coordinated and controlled

activities with start and finish dates, under-taken to achieve an objective
conforming to specific requirements, including the constraints of time, cost and
resources

Properties can include materials, components, tools, equipments, premises, intellectually

property, patented or licensed process

Requirement: need or expectation that is stated, generally implied or obligatory

Review: Activity to figure out how well the thing being reviewed is capable of achieving
established objectives.

Site Office: Office are generally located near construction site and are temporary in nature,
only there for the duration of the construction works related to a specific Project.

Validation: Process that uses objective evidence to confirm that the requirements which
define an intended use or application have been met

Verification: Process that uses objective evidence to confirm that specified requirements
have been met.

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4 ENGINEERING DEPARTMENT ORGANIZATION

The Corporate Engineering department is led by the EPC Coordination Manager; other key personnel are:
• Engineering Manager
• Project Engineering Managers
• Project Engineers
• Engineers
• Document Controller
Refer to corporate job description (8317-SI-001 Job Description) for details of responsibilities and duties of
personnel.
SICIM operations are conducted through branches and subsidiaries, therefore, it is SICIM policy to assign specific
responsibilities for the Engineering management to Branch or Site Engineering organization.
Area/Country Manager will Liaise with the Project Manager and appoint a Project Engineering Manager (PEM)
who functionally report to the Corporate Engineer Manager, and hierarchically to the Area/Country Manager.
It is however mandatory that Branch, subsidiaries and site offices shall ensure full compliance of local organization
with the duties, procedures and strategies established by the Corporate EPC Coordination Manager and
Corporate Engineering Manager (EM).

5 DELIVERABLES TO EM
It is required that the following deliverables as per schedule and as applicable, according to project scope, are
delivered to Corporate Engineering Manager (EM) by mail:

Description Frequency Responsible

Project organization Chart When Issued PE
Progress Report Monthly PEM
Design Review Meeting Monthly PEM
Specific KPI records Monthly PEM
As per
Design Verification Meeting PEM
Schedule
Tag Items List with brief summary, if applicable Monthly PEM / PE
At the end of
Tag Items HandOver Dossier as per Attach.8, if and when applicable PEM / PE
project

6 REFERENCE DOCUMENTS AND DOCUMENTED INFORMATION

For the control of documented information, the organization implement the following process:
a) Distribution, access, retrieval and use. If there are no requirements by Client, SICIM will develop its own
document management system. If Client require to use its web based document management
program/platform SICIM will comply and will additionally store documents on a project server.
Log in identification (User and password) are assigned to project personnel and access/read/write rights
to the engineering management directory are assigned by PEM to each user in cooperation with project
IT and DCC.

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b) Storage and preservation, including preservation of legibility. SICIM store documents preferably in
electronic format on document management system or server. It is IT department responsibility to plan
and execute server backup as per IT procedure(s).
Actually it is uncommon however, If paper copies of the master documents are used for the project DCC
is responsible for filing copies in a proper place to preserve paper from deterioration and avoid loss of
legibility.
c) Control of changes (document control)
The organization shall ensure that relevant documented information are amended, and that relevant
persons are made aware of the changed requirements, when the requirements for products and services
are changed.
If there are no requirements by Client, SICIM will define it's proper Control of changes system in the
project specific document management procedure.
Changes done from previous revision have to be clearly identifiable on the relevant document,as
minimum, electronic filename must report the revision.
d) Retention and disposition. DCC is responsible to store files in an ordered archive on server in electronic
format or using a document management program, and according to the specific project Document
management system.
If there is no clear requirement in the project documents management procedure, ANY printed copies are
considerer “uncontrolled” copies.
This procedure is the guideline for defining the minimum requirements and responsibility for document
management, filing and preservation of the design process. Site/Project procedure may further detail this
management, according to the specific contract requirements.
Documented information of external origin determined by the organization to be necessary for the planning and
operation of the quality management system shall be identified, included into project deliverable list and properly
stored with project documents.
The organization shall ensure that relevant documented information are amended, and that relevant persons are
made aware of the changed requirements, when the requirements for products and services are changed.
Mail is generated by DCC after upload a revised document or comment sheet on server to PEM and Lead
Engineers with detail of received documents.
The revised documents will be subjected to the same iter (review, verification and validation) of any original
document.

6.1 Standards
ISO 9001:2015 Quality management system – Requirements

6.2 SICIM documents

Document Number Title
8302-SI-001 HO SICIM Chart
8317-SI-001 Job Description
0402-SI-001 Management of subcontracts and Evaluation of sub-contractors
0101-SI-001 Management of the legal compliance
0804-SI-101 Company Risk Assessment & Management

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7 INTERNAL INTERFACES
The execution of the assigned tasks requires the Engineering department to manage proactively internal interface
with other departments, such as:
• Subcontract Management
• Procurement & logistic
• Quality
• HSE
• Operations & Project Control
• Contract management & Legal
• Special processes & welding
• Methods & Hydro test
• Human Resources

8 PROCESS DEFINITION

8.1 General
The Engineering process is defined by its basic components that will be developed in the following phases:
a) Risk Based Thinking
b) Input
c) Output
d) Process activities
e) Resources and human resources interface
f) Internal controls and regulatory requirements
g) Verification of effectiveness

8.2 Risk Based Thinking

Risk-based thinking is essential for achieving an effective quality management system
To conform to the requirements of ISO 9001:2015, an organization needs to plan and implement actions to
address risks and opportunities.
SICIM defines how to identify and management the risks and opportunities within the corporate procedure
0804-SI-101 Company Risk Assessment & Management.
During planning and development of the design & development activities, the concept shown in said procedure
must be taken into account.

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8.3 Inputs
Input analysis is performed by PEM, and appointed staff, as first start activity upon the contract awarding, and
forms the basis for subsequent engineering and development activity.
Inputs related to product requirements are defined / identified by PEM and lead Engineers and the corresponding
records maintained, through the support of the DCC and according to the project document management system.
Inputs include:
a) Contract requirements
b) Front End Engineering Design (FEED) with scope of work, delivered by Client as part of the contract
c) functional and performance requirements;
d) applicable statutory and regulatory requirements;
e) information derived from previous similar engineering projects, where applicable;
f) statutory and regulatory requirements;
g) standards or codes of practice that the organization has committed to implement;
h) potential consequences of failure due to the nature of the products and services;
i) other requirements essential to engineering and development process;
Product requirements specified by the COMPANY must be complete, unambiguous and not in conflict with each
other. Otherwise, PEM will issue design changes or technical clarifications queries, as per project procedure, to
COMPANY in order to obtain all data, details, answer, or call for a clarification meeting.
PEM is responsible to maintain, update, file and distribute the technical queries and register and when required,
assess the contractual impact on cost and schedule, and transferring information to Project Manager and Project
Control Manager.
Inputs are reviewed to verify adequacy and highlight discrepancies. Result of such review will primarily be
formalized through one or a combination of the followings documents:
- review of Front End Engineering Design (FEED), when provided by COMPANY;
- other method required by Contract requirements (Ex: countersignature of a specific form proposed by the
COMPANY such as an "Engineering Endorsement record sheet" or similar, etc.);
- verification of the completeness of the documentation received after contract award compared with the list of
documentation attached to contract (Contract, specifications, etc.);
- possible documentation derived from previous engineering experiences (notes, photocopies, records, etc),
divided for location and/or COMPANY, as held opportune by PEM;
- possible technical opinions of competent inside resources, external advisors and / or engineering
subcontractor;

8.4 Property belonging to customers or external providers

The organization shall exercise care with property belonging to customers or external providers while it is under
the organization's control or being used by the organization.
The organization shall identify, verify, protect and safeguard customers' or external providers' property provided
for use or incorporation into the products and services.
PEM will transfer confidentiality requirements to project team, if any
When the property of a customer or external provider is lost, damaged or otherwise found to be unsuitable for
use, the organization shall report this to the customer or external provider and retain documented information on
what has occurred.
When the property of a customer or external provider is lost, damaged or otherwise found to be unsuitable for use
PEM will inform the Contract Manager.

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The Contract Manager will inform the Project Manager that will inform the customer through the project
communication process, using, as appropriate, mail communication, Technical Query, derogation, Non
Conformity, etc.

8.5 Outputs
Engineering and development outputs are formalized in a form that enables verification against the design and
development input, and they are subject to approval before being released.
Outputs from engineering and development must:
a) meet engineering input requirements and comply with contract requirements
b) are adequate for the subsequent processes for the provision of product and service
c) include or reference monitoring and measuring requirements, as appropriate, and acceptance criteria;
d) specify the characteristics of the products and services that are essential for their intended purpose and their
safe and proper provision.
e) ensure activity review.

The main types of documents produced as outputs of SICIM engineering and development process are:
- document of synthesis of the input data (if any) through a document that gathers together the basic and
engineering data of the project (this document will also collect comments to the FEED document as input)
- Project engineering management procedure(s).
- Project deliverable, including material requisitions, material take offs, specifications, calculation reports,
drawings, data sheets, etc.
- other documentation foreseen for satisfy project requirements, according to the project specifications
The organization retain documented information on design and development outputs using document managing
procedure as described in dedicated paragraph.

9 PROCESS ACTIVITIES

9.1 Generals
The organization shall establish, implement and maintain a design and development process that is appropriate
to ensure the subsequent provision of products and services.
During planning of engineering and development, the organization shall specify:
• the engineering and development stages
• Control, review, verification and validation procedures for each engineering and development stage
• Responsibilities and authorities for engineering and development
• Contract requirements

9.2 Design & Development Controls

The organization shall apply controls to the design and development process to ensure that:
a) the results to be achieved are defined; (Ref. 8.5 Outputs)
b) reviews are conducted to evaluate the ability of the results of design and development to meet requirements;
(ref. 12.1 Design Review)
c) verification activities are conducted to ensure that the design and development outputs meet the input
requirements; (ref.12.2 Design Verification)

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d) validation activities are conducted to ensure that the resulting products and services meet the requirements
for the specified application or intended use; (ref. 12.3 Design Validation)
e) any necessary actions are taken on problems determined during the reviews, or verification and validation
activities;
f) documented information of these activities is retained.
Project Engineering Manager in consideration of the assigned Scope of Work and the magnitude of the project
and available resource shall better define type of extension of such control. The present document form the official
corporate guideline to be followed up.
SICIM shall coordinate the interface between the different groups involved in engineering and development in
order to ensure effective communication and clear assignment of responsibility.

9.3 Engineering planning

In determining the stages and controls for design and development, the organization shall consider:
a) the nature, duration and complexity of the design and development activities;
b) the required process stages, including applicable design and development reviews;
c) the required design and development verification and validation activities;
d) the responsibilities and authorities involved in the design and development process;
e) the internal and external resource needs for the design and development of products and services;
f) the need to control interfaces between persons involved in the design and development process;
g) the need for involvement of customers and users in the design and development process;
h) the requirements for subsequent provision of products and services;
i) the level of control expected for the design and development process by customers and other relevant
interested parties;
j) the documented information needed to demonstrate that design and development requirements have
been met.

PEM will plan, in collaboration with the Project Manager and Project Control Manager, the following activities:
- internal Engineering Kick Off Meeting. Attendants of the meeting will be the PEM, the lead engineers for
each discipline, PEM of external engineering offices and eventually eternal specialists, project
procurement manager if and when required;
- subdivision of the engineering activities (stages / tasks);
- definition, schedule and modality of execution of the activities of review, verification and validation of the
engineering activities according to the contract;
- planning of the activities (process stages), that may consist in the redaction / production of:
a) a planning of execution of the engineering tasks (preliminary work planning)
b) deliverable list with issuing schedule complete of a "weight" in hours, or equivalent, is assigned to
each document.
c) a list, register or log of all the documents /specifications that have to be developed / issued for
cover the entire scope of work
d) definition of progress measurement system for the project, according to COMPANY “weightage”
defined into contract, or proposed by PEM, in cooperation with PM and project PCM.
e) other type of different Documents, as held opportune, in relationship to the extension of the project
and the contract requirements / applications

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- collaboration with Project Control Manager for integration of engineering planning into overall project
planning and identification of relation between activities
When apply, these documents may also be produced/released by the engineering subcontractor entrusted of the
activities and submitted to PEM for review / approval.
Planned outputs are managed and updated, as appropriate, according to engineering and development progress.
To such purpose, during the execution of the engineering activities PEM will follow the development and check of
the documents developed, to verify its correspondence to the contractual requirements and the conformity to the
statutory laws.

9.4 Progress monitoring

The engineering progress is kept under control by PEM with the followings system:
a) Updated document list, new progress is calculated multiplying “weight” by “weightage”, this value is referred
here after as earned value
b) PCM send to PEM and PM cost spent up to reporting date and percentage with respect to budget for external
engineering offices and/or man hours used for internal engineering.
c) monitoring to remain active until successful hand over to COMPANY of equipment/items associated with
engineering Material Requisitions.

Specific alignment Meeting will be organized, if required, by Corporate Engineering Manager in Head Quarter
offices, involving interfaces of engineering, quality, project control and Operation department, to summarize the
status of engineering activities of all the active projects and of the project that have been completed during this
period.

9.5 Key Indicators

Hereafter are listed the standard Key Performance Indicators (KPI) relevant to engineering activities that must be
monitored for the project. Standard KPI must be applied where there are not settled project specific KPI.
If project specific requirements lead to monitor different parameters or place different KPI, they must be approved
by Corporate Engineering Manager that will provide consequently to inform Top Management and EPC
Coordination Manager.
Standard KPI are as follow:
a) Respect of document progress with a maximum delay on planned as defined project by project
(normally/standard settled on 15%), calculated with Schedule Performance Index (SPI) = Earned Value /
Budget. If delay exceed threshold it is required to PEM to analyses the causes with PM and PCM, and
investigate if delay can be absorbed by project schedule or if the delay will impact the overall project
execution in terms of cost and schedule and recovery action is required. In both cases PEM report, with
analysis of delays and conclusion, shall be recorded in minute of meeting, that shall be also placed on
server to be retrieved by corporate Engineering management. Availability of such report must be promptly
communicated also by email.

b) Respect of budget, expressed in man-hours or currency, allocated for the project

c) Site Project Engineer shall follow the commissioning of project equipment/items with TAG number (for
bulk material it is not required), from arrival on site up to hand over to COMPANY. For this purpose a
hand over dossier for each Material Requisitions related to tag items shall be implemented and updated,
as a live document, following the guideline of Attachment 8. KPI is ON-OFF with reference to the project.

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It will stay open (OFF) until ALL the items have been successfully handed over and will be activated by
pre-commissioning and commissioning of relevant tag items.

9.6 CHANGES MANAGEMENT

The organization shall review and control changes for service provision, to the extent necessary to ensure
continuing conformity with requirements.
The organization shall retain documented information describing the results of the review of changes, the
person(s) authorizing the change, and any necessary actions arising from the review.
The changes management is addressed in this procedure within the following paragraphs/attachments:
a) Paragraph 6 regarding REFERENCE DOCUMENTS AND DOCUMENTED INFORMATION
b) Paragraph 12.2 regarding DESIGN VERIFICATION
c) Paragraph 13 regarding DESIGN CHANGES
d) Paragraph 13.4 regarding AS-BUILT
e) Paragraph 11 regarding ASSIGNING ACTIVITIES TO EXTERNAL ENGINEERING OFFICE
f) Attachment16.3 regarding PROJECT ENGINEERING PROGRESS REPORT
g) Attachment16.5 regarding TYPICAL ENGINEERING KICK OFF MINUTE OF MEETING
h) Attachment16.6 regarding TYPICAL ENGINEERING AUDIT CHECKLIST

10 RESOURCES AND HUMAN RESOURCE INTERFACE

After analysis of project, definition of requirements and planning, Corporate EPC Coordination Manager and
Corporate Engineering Manager, in cooperation with Area/Country Manager and PM will define the resources for
the project engineering management activities (ref. also 4 ENGINEERING DEPARTMENT ORGANIZATION).
In particular shall be appointed a Project Engineering Manager (PEM), with organization sized on the scope of
the project, in charge of design activities, to which the Corporate Engineering Manager delegate, partial or full
control of the engineering activities.
If the PEM is already available, as output of the recruiting process or by identification/mobilization of internal
already available resources, the appointment of the resources and the attribution of the relative competencies /
responsibility and formalized through relative minutes of meeting or project organization chart.
Otherwise, the formalization of the appointment of charge will be the project specific organization chart, approved
by Project Manager.
The activities of engineering can directly be developed by SICIM, or outsourced, in consideration of:
- contractual requirements, different for each COMPANY, project type and / or type of contract;
- extension of the organization that SICIM intends to implement for the execution of the project, at discretion
of the Area/Country Manager after consultation/agreement with EPC coordination manager and EM;
- availability of internal resources, with required experience and skills in the specific range of activities
- use of experts, also for brief periods, for specific part of design activities or consultancy. Before the
assignment of the task, specific competencies and skilled will be evaluated by PEM (through analysis of
curricula, experiences in the specific sector, references, etc.).
- software requirements

PEM shall reviews the resources available for the project, correlating them with the work extension and
ascertaining, in cooperation with EPC Coordination Manager and Project Manager, the need to acquire additional
resources and/or suppliers of specialized services.
The relevant considerations will be formalized and shared with PM and Area/Country manager, to consolidate the
relevant decisions.

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For the positions with management responsibilities (first level / direct interface with client's representatives) , if
required by the CONTRACT, curriculum vitae will be submitted to the COMPANY for approval and COMPANY
requirements will be considered during the selection
The allocation of resources will be formalized through a project organization chart that will highlight the roles and
dependencies inside the project, and any dependencies and interfaces between the HQ and site organizations.
Moreover must be cleared any reports and / or interfaces with subcontractors and / or external companies.

11 ASSIGNING ACTIVITIES TO EXTERNAL ENGINEERING OFFICE

11.1 Scope of work definition

After planning of engineering activities and estimation of man-hours required for the PROJECT, PEM in
collaboration with EM and PM will evaluate which of the following scenarios are the most convenient:
1) All resources are available in house and are allocated to the PROJECT for the required time
2) Some resources are available in house, the balance shall be outsourced
3) No internal resource available or planned to be on board, all the resources required for the PROJECT will
be outsourced and external engineering office will be selected
As per previous chapter the considerations relevant the development of the project staff will be formalized and
shared with PM and Area/Country manager, to consolidate the relevant decisions.
If option 2 or 3 are selected PEM will prepare the following documents:
- service requirements
- list of deliverables that shall be elaborated by external engineering offices
- preliminary schedule
- delivery of applicable COMPANY documents
and tender will be released to selected engineering offices companies for quote.
Process of selecting external engineering companies, bidding and order formalization shall be in accordance with
corporate procedure 0402-SI-00 Management of subcontracts and Evaluation of sub-contractors.
Corporate Engineering Manager can support the activities of selection of the engineering subcontractor also in
order to share performance of any subcontractor already employed in past project, where known.

11.2 Technical Bid evaluation

After receiving bids, PEM will return a technical evaluation and the following criteria will be added to lead to the
final evaluation:
- evaluation of sub-contractor project organization
- evaluation and approval of curriculum vitae of sub-contractor project engineer manager, and lead
engineers
- feed-back from previous work
- cost and schedule
- bid evaluations with service requirements shall be sent to EM for review and endorsement before order
formalization

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11.3 Order issuing

Process of order/subcontract formalization must be completed by a regular subcontract order placement,
according to the corporate procedure 0402-SI-001 Management of subcontracts and Evaluation of sub-
contractors.
Formalization is a task of PM, PEM will have to inquire to him about specific project engineering subcontracts and
to receive a working copy in order to get acquainted of the Eng. Services assigned SOW and associated
management task (validation of the monthly payment application, monitoring of performances, obligations, etc.).

11.4 Monitoring
Following assignment of the order PEM, with the purpose to allow a regular and effective development of the
engineering works will organize for an engineering Kick off meeting with at least the following agenda
- clarification on scope of works, applicable documents, FEED endorsement, COMPANY requirements
- confirmed project organization, CV of assigned personnel and focal point
- finalization of deliverable list and schedule
- progress measurement, reporting and invoicing procedure
- engineering verification milestone
- CONTRACTOR focal point (PEM in first instance and as preferred choice)
- document and information path/exchange route
Monitoring of the performances of the subcontractor must conform the system implemented for the project as
described in the chapters 9.4 Progress monitoring and 9.5 Key Indicators.
PEM will receive, review and approve the external engineering office progress report, issued at least on a monthly
basis.

12 DESIGN CONTROL AND REGULATORY REQUIREMENT

12.1 Design Review

At suitable stages, SICIM shall perform systematic reviews of engineering and development in accordance of
what has been planned arrangements, in order to:
a) Evaluate the ability of the results of engineering and development to meet requirements
b) Identify any problems and propose necessary actions
The schedule of dates and how to perform these reviews will be decided by PEM and formalized in the method
most appropriate for the project, in consideration of the COMPANY and project requirements. As example it will
be possible to detail the schedule using an Engineering Plan, Internal engineering MOM, specific gant diagrams,
control points (Milestone) inserted in the Master project Schedule, etc..
Participant in such reviews shall include representatives of functions concerned with the designed development
stage(s) being reviewed.
The engineering review is mainly conducted by PEM, also in collaboration with the Project Engineer and discipline
leaders and the participation of all the internal functions/process necessary and / or involved in the process of
planning and / or the engineering subcontractor and external collaborators / experts.
The Design review may include:
- critical review of the input data made checking the FEED data, analysis of technical clarifications /
Technical queries received during the design phase, review of minutes of meetings
- any transfer of information and questions to and from the COMPANY and / or appointed engineering
subcontractor or specialist subcontractors (if applicable)

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- monitoring of engineering progress with respect to planned and on the basis of the development of the
project itself (e.g., monitoring and updating of the document issuing plan and feedback received from the
yard as geological surveys, topographical studies, examining consistency and soil compaction, etc..)
- evaluation of the problems deriving not only from the type of job to be performed, but also any preparatory
studies required for its realization (e.g., need for highly-specialized solutions, issues related to acquisition
of easements and permits)
- identification and correction of problems relating not only to the realization of the individual job itself, but
also the influence the latter could have on other parts of the project as a whole
- any problems, insufficiencies, incompatibility or interference between the various engineering disciplines
and/or areas, as well as in the work to be performed (e.g., mechanical equipment locations, foundations,
piping layout, drains, cable ways, underground utilities, etc..)
- possibility of design optimization and different design methodologies / software
- environmental impact
- COMPANY requirements regarding job functionality, safety, reliability, potential maintenance problems
and access in order to maximize the operational value of the work
- the verification of coherence of the specifications of the materials employees with the requisite of
temperature, pressure, corrosion allowance, etc.. defined by the project (es: type of the steel, material
thickness, etc.)
- collection and transfer to the involved parties (project engineer, Site Manager, as well as to the personnel
employed to the activities of design, construction and installation) of the notes and recommendations
produced by the engineering subcontractor (when foreseen) or by manufacturers that could have
influence on the design, erections, commissioning, quality and/or on the safety of the project
Records of the results of the reviews and any necessary actions will opportunely preserved and managed by PEM
in form of check lists, minutes of meetings, etc.

12.2 Design Verification

SICIM shall perform verifications in accordance with planned arrangements to ensure that the engineering and
development outputs have met the design and development input requirements.
The schedule and how to perform these verification will be decided by PEM and formalized in the method most
appropriate for the project in consideration of the COMPANY and project requirements. As example it will be
possible to detail the schedule using an Engineering Plan, Internal engineering minute of meeting, specific gant
diagrams, control points (Milestone) inserted in the Master project Schedule, etc.
PEM is responsible for planning and execution of verification with and the participation of all the internal
functions/process deemed necessary (ex. Site Manager, Procurement Manager, Quality, HSE etc.) and / or
involved in the process of planning and / or the external collaborators / experts.
The verification of the engineering and the development can consist in some or all the following:
- the technical completeness of engineering activities, both from a technical standpoint as well as statutory
requirements
- output data consistency checked using alternative (including simplified) systems of calculation and
performed by trained personal or compared with other similar projects and/or objective examination
backed-up by technical and production results on previously-completed work designed using the similar
methodology, in order to verify that the results obtained by the design engineer are correct
- completeness of the documentation required for realizing the product (e.g., presence of documentation
required for procurement, etc.)
- the formal verification of the calculation reports
- the formal verification of coherence between documents
- main supplier requirements
- lifting/assembly spaces/areas

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- construction/assembly/commissioning activities sequences

- materials and temporary equipment necessity
- execution methods of tests, hydraulic tests etc. with structures and projects reference
- eventual realizations in different phases
- the individualization and the examination of every other element held meaningful for the verification of the
engineering output

Registration of inspection/check results and any relevant actions required shall be recorder and filed. If not defined
by contract or established by a project specific procedures, the formalization system chosen for the verification
activities carried out will be defined and managed by PEM.
As example the formalization of the verification activities can be made through interdisciplinary check forms (ex.
the attached Squad check distribution sheet) check lists, minutes, documentation attesting to comparative
calculations, etc.
Following the finalization of comments PEM provide to approve said report and distribute it to involved discipline
to incorporate the changes into revised documents.

12.3 Design Validation

SICIM validates engineering and development in accordance with planned arrangements, to ensure that the
product resulting from engineering and development is capable of meeting the requirements of the specified
application or intended use, where known.
Validation project methods depend on the type of design and, without particular prescription that can be
established each time by PEM, are carried out in accordance with the following criteria:
a) Design carried-out to code
As no conceptual assumption has been made by SICIM, validation is limited to check that the adopted
calculation programs are suitable for the scope and have been validated.
b) Design of pipeline
Project validation is the successfully completion of hydro test of pipeline according to approved project
procedure. Validation certificate will be the hydro test certificate signed by COMPANY and SICIM
representative. For stations refer to item c below.
c) Plant and Design of other types
For all other types of design, validation is usually carried out after the positive result of final tests (pre-
commissioning / commissioning) in Site, tests that shall be defined project by project, depending on scope
of works and battery limit. For this, Commissioning Manager must send to PEM/PE periodic reports
summarizing the tests result. Validation certificate will be Provisional Acceptance Certificate (PAC), or
equivalent certificate, signed by COMPANY and CONTRACTOR representative.
Any problems found in validation phase and actions put into effect for their resolution must be formalized on
appropriate documents that will be distributed to all people involved and recorded by PEM.
Where practicable, validation shall be completed before the product is delivered or utilized.
Registration of validation results and any action required shall be performed in accordance to the modality
foreseen by Contract and with procedures approved by COMPANY (ex. Commissioning, final test, etc)
Such records will opportunely be preserved in the project Final dossier.
Where such final test activities are not competence of SICIM and / or lack of information and data returned by the
COMPANY, payment of final invoice will be the proof of validation of the work and acceptance by the COMPANY.

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12.4 Engineering Control Milestones

Following tables summarizes requirements of the design review, verification and validation process against
sample of deliverables associated to each phase of the process.

PHASE WHO WHEN DELIVERABLE

• FEED endorsement (if
required)
• Comment Sheet or
• SICIM PEM equivalent
REVIEW • Discipline Leader • Monthly • Monthly-Weekly Report
• 3d Part (if (recommended)
• Informal Meeting /e-Mail
applicable)
• Minute of Meeting
• Corporate engineering
status review
• Technical Line up of
Offers
• SICIM PEM • Squad Check
• Defined Stages • Hazop
• Discipline leader
based on overall • Comments, Instructions by
VERIFICATION • Construction engineering Client
manager progress
• Informal Meeting /e-Mail
• 3rd party (if
applicable) • Minute of Meeting
• 3rd party (when required
appraisal/review)

• SICIM (PEM/PE) • Certificate (on/off)

• Prior to • AS BUILT
VALIDATION • Commissioning Delivery/Hand
Manager Over to • Hand Over Dossier
• Client (or 3d part) COMPANY • Preliminary Acceptance
Certificate (PAC)

12.5 Internal process Audit

Depending form project development, progress and report received the Corporate Engineer Manager could plan
to audit to Project Engineering team. Otherwise project engineering activities can be audited as per project audit
plan, managed by Quality department.

12.6 Coordination Meetings

If PEM/PE recognize the necessity to have more feedback related to engineering activities, he may organize some
coordination meetings with the engineering subcontractor and/or suppliers and/or specialists in order to perform:
- a joined analysis of the state of advancement of the activities
- the close examination of situations and/or particular problems and to propose the necessary clearing
actions
- the evaluation of critical or opportunity items (if any)
- the examination of problems involved in the procurement consequent the engineering activities

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The participants to these meetings will be defined, time by time, to discretion of the PEM, in agreement with the
engineering subcontractor responsible/interface.
Minute of meeting summarized the agreements and discussion held during the coordination meeting will be issued
by PEM and eventually distributed (Project Manager and/or internal function involved) as opportune.

13 DESIGN CHANGES

13.1 Generals
The organization shall identify, review and control changes made during or subsequent to, the design and
development of product and service, to the extent necessary to ensure that there is no adverse impact on
conformity to requirements.
The organization shall retain documented information to:
a) Design and development changes
b) The result of reviews
c) The authorization of the changes
d) The actions taken to prevent adverse impacts
The organization ensure that relevant documented information is amended, and that relevant persons are made
aware of the changed requirements, when the requirements for products and services are changed.
Engineering and development changes are identified and the corresponding registrations maintained.
The need for these modifications could arise during either the Review phase or Checking of documents.
The actions taken to prevent adverse impacts are identified through the methods shown in the corporate risk
assessment procedure.
Changes are reviewed, checked and, where applicable, validated and approved before being implemented.
The procedures used for reviewing, checking and validating of the modifications are primarily the same as those
used in the design of works subject to modification or may be different, in the respect of the agreement with the
engineering subcontractor.
Review of engineering and development modifications shall include evaluation of the effect of the changes on
constituent parts and product already delivered.
Registration of the results of the modifications and any actions required shall be maintained as specified in the
project specific engineering management procedures or project design change procedure.

13.2 Engineering changes BEFORE "the issue for construction" stage of the document
The changes of the engineering inputs and the comments on documents done before “issued for construction”
status can be handled and/or originated from PEM/PE following the comments received by the parts involved in
the project (COMPANY, engineering subcontractor, internal functions/departments, external collaborators or
specialist, materials suppliers / manufacturer, authorities, etc.).
The changes and comments are subject to review and verification, as described in the relevant paragraphs of this
procedure.

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13.3 Engineering changes AFTER "issue for construction" stage of the document

13.3.1 Evaluation of Change requests to be applied to the engineering output

Changes requested by Company, Project Manager, Site Manager and/or sub-contractors will be communicates
to PEM/PE:
- describing the problem and eventually suggesting hypothesized solutions
- delivering copies of document(s) showing / highlighting the required changes
Following receipt of a formal change requests, issued by COMPANY, PEM performs a preliminary review and
evaluation (not formalized) for any of said changes and, in case of external engineering offices is involved in
design, he will transmits the documents with the purpose to performs an analysis of feasibility and/or impacts.
Analysis will include additional interfaces like suppliers, third parties and partners.

13.3.2 Changes Approval

After evaluation PEM/PE will approve or reject the change request or submits the change request for approval to
Project Manager with description of cost and scheduled impact on the project schedule.

13.3.3 Changes Management

Following the approval by PM of the change PEM/PE will transfer the information to discipline leaders or external
engineering office to proceed with changes to all documents involved.

13.4 AS-BUILT

13.4.1 Communication of the changes "As-Built" type

The Site Engineer and/or Construction Manager will communicate the changes done during construction and
commissioning activities to PEM/PE, transmitting copy of the involved documents with changes highlighted in red
color.

13.4.2 Verification of the changes "As-Built" in the final documents

PEM/PE will evaluate if the changes have an impact on design. If changes have no impact documents will be
updated, reissue with “AS BUILT” status.
If changes has impact on design PEM/PE will deliver the documents to discipline leader and/or external
engineering office for verification and will coordinate with Site Engineer, and construction manager the appropriate
solutions and document reissued with “AS BUILT” status.
Construction Manager are responsible for the transfer of the information necessary to the elaboration of the
documentation "As-Built" to the PEM/PE.

14 VERIFICATION OF EFFECTIVENESS OF THE PROCESS

The verification of the effectiveness of the process will be determined primarily by:
• The correct application of this procedure
• Internal audits, also extended to subcontractor when required.
• KPI and monitoring activity (ref. § 9.4 and 9.5)
The Project Engineering manager shall implement as minimum KPI defined in this procedure and additionally
define project specific KPI following specific needs or Project Manager request.

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The Corporate Engineering Manager will act as focal point for:

• Verify, on a monthly basis, the performance of the project engineering team, HO and Branch Offices, and
the achievement of target values
• Definition for corrective / preventive actions that may be deemed necessary

15 CUSTOMER FOCUS
Project Engineer Manager is a direct interface with Company representatives.
He will monitor and safeguard properties belonging to customer or external providers, as reported in the chapter
8.4
Project Engineer Manager and Project Engineers will transfer any significant feedback relevant the engineering
management received from Client, care of property belonging , if any, to Project Manager and EPC Coordination
Manager/Engineering Manager, as a result of complaints management and/or Risk & opportunities management
processes.
Moreover, customer feedback can be kept from:
- Project correspondence system;
- Relevant project Minutes of Meeting.
that will be made available on project server to the Corporate Engineering Manager in case of need of review.

16 ATTACHMENTS
Forms attached to this procedure are provided in the revision in force at the date of the procedure itself.
Users are therefore responsible for periodically checking the correct version of the forms they are interested in
by downloading the updates available on the company network.
Moreover they are generic templates and may be adjusted to comply with project requirements and need
preserving the nature and intention of the form.

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16.1 ATTACHMENT 1 – Document List Template

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16.2 ATTACHMENT 2 – Squad Check Distribution Sheet

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16.3 ATTACHMENT 3 –project engineering progress report

MAIN PROJECT INDICATORS

Cumm. as of Progress During Cumm. as of

Weight

LAST Period Reporting Period THIS period

WBS

Discipline Pla.
Remarks
Act. Pla. Act. Pla. Act.
Prog. Prog Prog. Prog Var. Prog. Prog Var.
% % % % % %

Process
Pressure Eqip.
Mechanical
Pipeline
Piping
Inst & Control
Electrical
Civil
Eng. HSE

ENG. OVERALL

PROJECT MILESTONES
Completion Completion Completion
ID Description of Milestone Date Date Date Type LD
Planned Foreseen Actual
A ENGINEERING
Unit XXX : XXXXXX
1 Contract signature
2 Contract effective date
3 Commencement date
4 Kick off meeting
5 Mobilization
6 Mechanical completion
7 Project completion
8

Milestone Type :
S Contractor to specify

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CD Completion Date (LD imposed if not achieved and not refundable)

CM Control Milestone (No LDs imposed if not achieved)
KM Key Milestone (LDs imposed if not achieved, refundable only if CD is achieved)
MM Major Milestone (LD imposed if not achieved. Not refundable)

CHANGE ORDER LOG

Requested BY ID Description Man-hours Schedule Status

COMPANY --- --------------------------- --- --- Confirmed
CONTRACTOR --- --------------------------- --- --- Outstanding

OUTSTANDING TECHNICAL QUERIES / DEVIATION REQUEST

Issued BY ID Description Trans. Date Status

------------- --- --------------------------- --- Closed
------------- --- --------------------------- --- Open

KPI SUMMARY
KPI a) _________% KPI b) __________% KPI c)  OPEN  CLOSED

AREAS OF CONCERN / ACTION PLAN

-

SIGNIFICANT EVENTS
Activities completed during this period
Activities planned for next period
Document with delay
Events, Changes, …

LESSONS LEARNED
-

ATTACHMENT 1 - PROGRESS S-CURVE

ATTACHMENT 2 - UPDATED DOCUMENT LIST

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16.4 ATTACHMENT 4 – Typical corporate engineering progress status

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16.5 ATTACHMENT 5 – Typical engineering kick off minute of meeting

ACTION
ITEM SUBJECT
by when

01 Opening, welcome and introduce the parties concerned - -

Project Introduction
Main activities, difficulties related to geographical position, vaccination for specialist,
02 - -
past experience, description of client and its expectation
Familiarization of the project teams with the SICIM procedure 0111-SI-004 Rev. 00
03 Detail description of Scope of Work - -
Project language
Document shall be in English, manual shall be in English and XXXX.
04 XXXX will translate the manual made by EEO, but material requisition for suppliers
shall clearly indicate that final operating and maintenance manual shall be in English
and XXXX
Time frame for project execution is XX months. Engineering shall be completed in
05 XX months
Engineering Planning
CONTRACTOR will issue of preliminary Engineering Planning as part of overall
06 project planning.
EEO hand over a detail plan with schedule and weight for each documents based
on project schedule.
Progress Monitoring
Weight and weightage for progress monitoring and required report are attached to
scope of work
07
Definition of maximum allowable delay on engineering.
Progress report shall be transmitted monthly to CONTRACTOR PEM, see typical
report 0151-SI-001 Rev. 00 “Internal Engineering Monthly Progress Report”
Team & Resources
08
Assigned PEM for the project and allocated resources.
Definition of Internal and External engineering structure and confirmation of EEO
PEM.
09
EEO will send organization chart and CVs of assigned staff. They will be examined
and approved by CONTRACTOR.
Scope of work for external resources and general term and condition are clear and
10 accepted.
Document will be transmitted from EEO DC to CONTRACTOR DC, which will
11 prepare issue to COMPANY.
12 Software and release to be used for the project

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ACTION
ITEM SUBJECT
by when
Urgent document
Company FEED documents review / endorsement
13 Long Lead Item data sheets
PID, station plan, design basis, specifications, data sheets and material requisitions
for long lead item (main valves, pig traps, insulation joint)
Documents
Document Format
14 Document numbered according to SICIM procedure and COMPANY requirements.
Verify COMPANY numbering philosophy for existing document that are involved /
modified in new installation and as-built. It is required to change the numbering or
the same will be keep unchanged?
Document will be transmitted from EEO DC to CONTRACTOR DC, which will
prepare issue to COMPANY.
15
EEO we will handle and upload directly the documents on CONTRACTOR web
based document control program.
EEO we will handle and upload directly the documents on CONTRACTOR web
16 based document control program.
FTP server with access philosophy and temporary directory for large file exchange
16 Handover of FEED Documents, list of documents
Engineering Check:
• PEM is responsible for planning and organization
• Review is carried out following a check list verifying that input data,
interfaces, output data, comparison with past project, COMPANY
specification changes during engineering proceeding have been PEM -
17
considered, implemented and actual documentation is consistent.
• Base frequency is monthly and minute of meeting will record the check
and result.
• Main planning shall incorporate the date for review.
• Additional meeting can be done on special subject as required by PEM

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ACTION
ITEM SUBJECT
by when
Engineering Verification:
• PEM is responsible for planning and organization
• Engineering check is systematic check of engineering and all the key
personnel involved, PEM, lead engineers, construction manager, surveyor
coordinator, permit coordinator and land acquisition coordinator shall
attend the meeting.
18 • Check are planned at 60% and 100% of overall engineering progress. PEM -
• Main planning shall incorporate the date for check

Typical documents that shall be verified are:

• P&ID’s
• Plot plan
• Hazardous area classification
Engineering Validation.
Project validation assessment criteria is the successfully completion of hydro test of
19 - -
pipeline according to the approved project procedure.
Validation certificate will be the hydro test certificate signed by all parties.
Critical Factor
• Critical aspect after bid analysis
20 • Critical aspect after tender clarification
• Critical aspect that could arise during survey
• Critical aspect that could arise during execution
21 Purchase office and manager involved in the project
22 Expediting and Inspection level
Quality
It is required to have an interface for quality documents between CONTRACTOR
and EEO quality Manager in order to agree on schedule for review
23
Coordinate the writing of project quality manual according to COMPANY
requirement .
Definition of Key Performance Indicators and Targets committed
Project Goals:

24 • Documents issued as Scheduled

• Minimized the revision number
• Client Satisfaction
Client satisfaction will be understand by minute of meeting and number of
25 nonconformities
26 Any other business

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DOCUMENT
ENGINEERING MANAGEMENT
TITLE

GENERAL PROCEDURE

16.6 ATTACHMENT 6 – Typical engineering audit checklist

ACTION
ITEM SUBJECT
By when
Introduction and Scope of meeting
01 Scope of meeting is audit of engineering activities executed by project team on site - -
and to familiarize the project teams with the SICIM procedure 0301-SI-004.
Project Engineering Organization (PEM, DC, LE, ...) (Para 4)
Location of Main office, Site and Satellite Offices.
02 Key personnel have been appointed for the project and structure is detailed into - -
Project Organization Chart.
Document controller is assigned to engineering teams and will be under the
coordination of PEM.
Document Management (Para 6)
Organization of documents on server, internal distribution, transmittal, preservation,
control of changes.
Is available a procedure for document control (in, out and transmittal)
03 Is described how the file are handled, stored on the server, server location, and - -
distributed?
Are quality of documents satisfactory?
Are deliverables loaded into share point?
Document list updated and available for readings?
Interfaces Identification (Para 7)
04 - -
Are internal and external interfaces identified ?
Input (Para 8.3)
Handling of FEED documents from COMPANY?
05 Are regulatory requirement, performance, battery limits clear? PEM -
Is FEED endorsement available?
Where and how are input documents are filed?
Deliverables (Para 8.5)
Are deliverable applicable to the project identified ?
06 - -
Is available a deliverable list with transmission history ?
Are deliverable issued as per schedule and in a proper format ?
Engineering Planning (Para 9.3)
Is available the internal KOM for engineering?
Is available procedure for engineering management/plan ?
07 Is available document list with man-hour and planned first issue date for each PEM -
deliverables?
Is progress base line available?
Are verification meeting scheduled ?

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DOCUMENT
ENGINEERING MANAGEMENT
TITLE

GENERAL PROCEDURE

ACTION
ITEM SUBJECT
By when
Progress Monitoring (Para 9.4)
Is measuring procedure issued and followed ?
• Availability of written progress calculation procedure (Internal / Official)
• Weighing system
• Progress calculation method, and schedule performance index (SPI)
08 calculation
PEM -

If required, is in place a procedure to record the man hours to calculate the ACTUAL
costs and cost performance index (CPI) ?
Review of engineering progress report, actual status, concerns.
Is SICIM form used to issue engineering progress report ?
Key Indicator (Para 9.5)
Are key indicator defined or CORPORATE are used:
- Allowed maximum delay of engineering calculated on schedule
09 performance index is 15%. PEM -
- Respect of budget
- Tag Items Hand Over Dossier
If the above limit is exceeded, explanation meeting and recovery plan shall be
organized by PEM in cooperation with PM and planner.
Engineering resources (Para 10)
PM /
10 Engineering is developed using internal resources or subcontracted? -
PEM
Are external experts/specialists required, if yes are CV available ?
External Engineering / Main Subcontractors (Para 11)
Is available list of sub-contractors, service requirements with scope of works,
technical bid evaluation for engineering bid ?

For sub-contractor the following documentation/activities are available:

• Signed Order
11 • Kick off and coordination meeting with definition of focal point PEM -
• Scope of work
• List of documents delivered to subcontractor for execution of services
• List of deliverable with weight and first issue date
• Organization chart with key CV
• Planning
• Weight and progress procedure
• Reporting frequency and form
Design Review (Para 12.1)
12 Are review planned on a regular basis ? PEM -
Are minute of meeting with design review available and filed ?

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DOCUMENT
ENGINEERING MANAGEMENT
TITLE

GENERAL PROCEDURE

ACTION
ITEM SUBJECT
By when
Design Verification (Para 12.2)
Is available procedure for design verification available ?
13 PEM -
Is design verification meeting scheduled on project planning ?
Are minute of meeting/report with design verification, available and filed ?
Design Validation (Para 12.3)
14 Is available a schedule and method for design validation available ? PEM -
Are certificate for design verification, available and filed ?
Coordination Meetings (Para 12.6)
15 PEM -
Are coordination minute of meeting available, numbered and filed on server ?
Design change, Technical queries and change orders (Para 13)
Is available procedure for Technical queries and design changes management ?
Is available technical queries register ?
16 Are technical queries, with COMPANY reply filed on server ? PEM -
Is available design change register ?
Are design changes, with changes verification, that will arise during the project keep
in order and filed on server with a proper numbering ?
As-Built (Para 13.4)
17 Organization of As-Built PEM -
Availability of red marked copy

Any other business

18 - -
-

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DOCUMENT
ENGINEERING MANAGEMENT
TITLE

GENERAL PROCEDURE

16.7 ATTACHMENT 7 – TAG items Hand Over Dossier

General data
Material requisition N°: -
Tag Number: -
Item Description: -
Supplier Detail: -
Guarantee Bond Expire Date: -

Item Storage and Preservation

Arrival at Warehouse: -
Environmental Condition: -
Packing: -
Storage :  Indoor  Outdoor  Onshore  Offshore
Preservation according to SUPPLIER recommendation: -
Additional preservation measure adopted: -
Planned Checks:

Date Activities and Checks Description Result

Item Installation and Commissioning

Withdraw from Warehouse Date: -
Supervision of Supplier representative during Installation: - (Attach Daily Report)
Supervision of Supplier representative during Pre-Commissioning: - (Attach Daily Report)
Supervision of Supplier representative during Commissioning: - (Attach Daily Report)
Checks in case of project stand by or delay in Commissioning activities. Is preservation required ?:

Date Activities and Checks Description Result

Hand Over
Certificate Date: -
Certificate Number: (Attach Signed Report)

Defects / Claims / Non Conformities

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GENERAL PROCEDURE

During Storage: (Attach Report)

During Installation: (Attach Report)
During Commissioning: (Attach Report)

Improvement / Recommendations for other project

-

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