DIGITAL PRESENTATION (CHAPTER 10)

Q.1.Give any two features of Impress presentation software.

Ans. i) Impress allows us to create and customize the presentation as per our requirements.
ii) We can add various illustrations like clipart, pictures, shapes, images, etc., to the slides to enhance its
appearance and make it user friendly.

Q.2. Name the two methods in which a new presentation can be created using Impress.
Ans. We can create new presentation using Presentation wizard or using in-built templates in Impress.

Q.3. Define a template.

Ans. Templates are the pre-designed patterns or formats that are provided by Impress presentation software.
These are specific for a particular presentation topic. Each template contains predefined styles such as font
face and size, placeholder’s size, background colour, text colour etc.
Q.4. Name the presentation views available in OpenOffice Impress.
Ans. Normal View: This is the default view for creating a presentation and it allows us to add text, graphics
and other objects to the active slide. We can format and edit objects and also apply animation and transition
to the slide in this view.
Outline View: This view shows the summarized version of the slides as it displays only the title and the main
text of the slides. All the slides are displayed in numbered sequence. By using outlines, we can easily manage
and organize the sequence and flow of our presentation.
Notes: The notes or speaker notes refer to the small pictures of slides along with some descriptive notes at
the bottom of each slide. These notes are not seen when the presentation is shown and hence these help the
person who is giving the presentation in describing the information given on the slides.
Handouts: Handouts are the smaller versions of slides called thumbnails. Using this view, multiple slides can
be printed on a single sheet of paper. When a presentation is created, the handouts are given to the audience
so that they have a brief idea of the presentation.
Slide Sorter: This view also shows the miniature slides or thumbnails in sequential manner. It helps us to
verify the order of slides. We can cut, copy, paste or change the sequence of the slides in this view.
Slide Show: This view displays the slides in full screen without any toolbars. The presentation is showed to
the audience in this view.
Q.5. Write the steps to insert a picture in your slide.
Ans. The steps are given below to insert a picture in a slide:
1. Open the slide on which the picture has to be inserted.
2. Select Insert → Picture → From File. The Insert Picture dialog box appears.
3. Browse for the folder where the picture is saved.
4. Select the desired picture and click Open button. The selected picture will be inserted on the slide.
Q.6. What is the use of Rehearse Timing feature in a presentation software?
Ans. Rehearse Timing is a very useful feature of Impress presentation software as it helps us to time our
presentation. While practicing the presentation, it records the amount of time that we spend on each slide. We
can plan the speed of transition and the animation effects applied to our presentation according to the available
time constraints.
Q.7. What do you mean by publishing a presentation?
Ans. Publishing a presentation means to convert the presentation into a series of web pages. A presentation
created in OpenOffice Impress can be published and viewed in the browser. Depending on the size of the
presentation and the number of graphic objects it contains, many HTML and image (JPG, GIF or PNG) files
are created while publishing the presentation.
Q.8. Name any three presentation software.
Ans. Three presentation software are MS PowerPoint, Apple Keynotes and OpenOffice Impress.
Q.9. Write the steps to create an empty presentation in Impress.
Ans. The steps given below are to create an empty presentation in Impress.
1. Select the Empty Presentation option from the Presentation Wizard and click Next → button.
2. Now select various aspects of designing a slide. From Select a Slide Design section, select any one of the
design options and the corresponding options will be displayed in the list box below.
3. From the Select an Output medium section, select the medium where the presentation has to be viewed. By
default, the Screen option is selected. Click Next button.
4. The last step of the wizard allows us to select the transition effect and the speed of transition to be applied
to the sildes in the ‘Select a slide transition’ section.
5. However, if we want to run the presentation automatically, click Automatic radio button and specify the
duration of transition and duration of pause for the slides in the presentation.
Q.10. Differentiate between Notes view and Handouts view of a presentation.
Ans. Notes View : The notes or speaker notes refer to the small pictures of slides along with some descriptive
notes at the bottom of each slide. These notes are not seen when the presentation is shown and hence these
help the person who is giving the presentation in describing the information given on the slides.

Handouts View : Handouts are the smaller versions of slides called thumbnails. Using this view, multiple
slides can be printed on a single sheet of paper. When a presentation is created, the handouts are given to the
audience so that they have a brief idea of the presentation.

Q.11. Write the steps to insert a video in the presentation.

Ans. The steps are given below to insert a video file in the presentation:
1. Select the slide on which a video has to be inserted.
2. Select Insert Movie and Sound option. The Insert movie and sound dialog box appears.
3. Browse for the folder which contains the desired video file.
4. Select the video file and click Open button. The video is embedded on the slide and the Media Playback
toolbar also appears in the Impress window. This toolbar contains commands to play/pause, repeat, volume
etc., to view the video in desired manner.

Q.12. What do you mean by Slide Transition? How is it different from animation?
Ans. Transitions are the effects that are seen when the presentation moves from one slide to another.
On the other hand an animation is the special effect applied to text, pictures or any other object on the slide.
It includes applying sound and visual effects.
Q.13. Write the steps to add same transition effect to all slides.
Ans. First click on Slide Transition button on the extreme right of the Impress window. The Slide Transition
docking tasks pane appears. Select the desired transition style from the Apply to selected slides list box. In
Modify Transition section, select the desired speed of transition from the Speed List box. If we want that the
slide transition should take place automatically, then select the Automatically After radio button and specify
the time for transition in seconds. Click Apply to All Slides button, if the selected transition has to be applied
in all slides in the presentation.
Q.14. You want to print handouts for your presentation. What steps will you follow?
Ans. The steps are given below
i. Select File, Print option. The Print dialog box is displayed. The left side of the dialog box shows the preview
of the slides along with slide numbers to be printed. On the right side of the dialog box, the General tab is
selected.
ii. The default printer is selected. Select a different printer if required.
iii. In the Range and Copies section, specify the range of slides to be printed.
iv. Choose the number of copies that are to be printed.
v. In the Print section we select handouts, then we have to specify the number of handouts to be printed per
page and the order in which they should be printed.
vi. Click Print button to start the printing process.

Q.15. What do you mean by publishing a presentation? Write the steps to publish the presentation in
OpenOffice Impress.
Ans. Publishing a presentation means to convert the presentation into a series of web pages. A presentation
created in OpenOffice Impress can be published and viewed in the browser. Depending on the size of the
presentation and the number of graphic objects it contains, many HTML and image (JPG,GIF or PNG) files
are created while publishing the presentation.
The steps are:
i. Open the presentation that is to be published.
ii. Click File , Export option. The Export dialog box will be displayed.
iii. The File name text box contains the name of the presentation. In Save as type list box, select HTML
Document (OpenOffice Impress) (.html, .htm) option.
iv. Click Save button. The HTML Export wizard starts. The New Design radio button is selected.
v. The next step allows us to select the publication type of web pages. By default, the Standard HTML format
radio button is selected.
vi. Select the format in which the images are to be saved – PNG, GIF or JPG. Also select the desired resolution
in which the slide will be displayed.
vii. Specify the information to be displayed on the title slide of the presentation that will be displayed in the
browser. Specify the author’s name, e-mail address, name of the home page and any other additional
information that has to be included.
viii. The Name HTML Design dialog box appears. If we want to save the new design, type the desired name
in the text box and click Save button. Otherwise click Do Not Save button.
ix. The presentation has now been published. To view it in the web browser, double click the folder that was
created to save the HTML files.