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Budget Event Proposal

This document contains a form for clubs and associations to request approval and funding for proposed events from the Student Services Finance (SSF) department. The form requests information about the event such as name, date, location, expected attendance, budget, and contact details for the primary organizers. Club presidents and vice presidents must sign off on the request. SSF will review the completed form and provide a decision on approvals and any expenditure amount at least 3 weeks before the proposed event date.

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ishmaeltamti3
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63 views

Budget Event Proposal

This document contains a form for clubs and associations to request approval and funding for proposed events from the Student Services Finance (SSF) department. The form requests information about the event such as name, date, location, expected attendance, budget, and contact details for the primary organizers. Club presidents and vice presidents must sign off on the request. SSF will review the completed form and provide a decision on approvals and any expenditure amount at least 3 weeks before the proposed event date.

Uploaded by

ishmaeltamti3
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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EVENT PROPOSAL and/or BUDGET REQUEST

1. Fill out this application. Feel free to add another sheet if needed
2. Hand the form into your Coordinator, Clubs/Associations at your campus
AT LEAST 3 WEEKS FOR CONSIDERATION

Club/Association Name: ____________________________________________________

Campus: ___________________________________________________________________

Conflict of Interest: If Yes, Explain________________________________________________

Primary Contact
President’s Name _____________________________________________________________________
Phone: __________________________ E-mail: [email protected]

Secondary Contact (Vice President or Secretary/Treasurer)


Name: _______________________________________________________________________
Phone: __________________________ E-mail: [email protected]

Faculty Advisor (if associated with a program)


Name: _____________________________________________________________________
Phone: _______________________ E-mail: [email protected]

Event Information
Name of Event: _______________________________________________________________

Date of Event: _______________________________ Time of Event: ___________________

Purpose of Event: _______________________________________________________________

Benefit to Students: _______________________________________________________________

Location of Event:
_______________________________________________________________

Expected Attendance:_________ # of Volunteers: _______ Security Needs: ____________________

(All alcohol related events must be approved by the Alcohol Events Committee)

Description of Event (Please include what you have planned; activities; and who will be attending):
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
______________________________

Budget Request (Description of What You Are Requesting Funds For):


____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
__________________
NOTE: Planning details and printed materials to be distributed or posted prior to or at an event
must be submitted to and approved by the SSF Inc. prior to receiving approval for an
event.

SAMPLE EVENT/EXPENDITURE BUDGET (How much do you think your event/expenditure will cost?)

EXPENSES SOURCES OF REVENUE


Item Cost Revenue Source Amount
Staffing $ Ticket Sales $
Food $ Donations $
Performers/DJ $ Club Generated Funds $
Security $ Other (Specify) $
Decorations $
Other (Specify) $

Total Out $ Total In $

AMOUNT REQUESTED FOR THIS EVENT/EXPENDITURE:


$____________________

____________________________________ ______________________________
_____________
President (Print) Signature Date

____________________________________ ______________________________
_____________
VP or Secretary/Treasurer (Print) Signature Date

APPROVAL OF EVENT/EXPENDITURE:

OFFICE USE ONLY:

Received by: _____________________________________ Date:__________________

EXPENDITURE AMOUNT APPROVED BY SSF COORDINATOR AND


SSF MANAGER:
$ _____________ Date:_____________

_______________________________
________________________________
Coordinator, SSF Manager, SSF INC

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