GOVERNMENT POLYTECHNIC, HINGOLI

“Database of Library Management System”

Subject
Database Management System
Submitted By:
1) Eshwari Sunil Dushetwar(2211630282)
2) Prerana Pratap Kharate(2211630279)
3) Shreya Sunil Bhoyalkar (2211630276)
4) Yogeshwari Jitendra Mutyalu (2211630278)

SECOND YEAR COMPUTER ENGINEERING

Submitted to:-
PROF.PRIYA S. PATIL

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 CERTIFICATE
This is certifying that the entitle create a report on Library
Management System: Database of Library Management
SystemWas Successfully Completed by Students of second
year Diploma in Computer Engineering
Project completed By: -
1) Eshwari Sunil Dushetwar(2211630282)
2) Prerana Pratap Kharate(2211630279)
3) Shreya Sunil Bhoyalkar(2211630276)
4) Yogeshwari Jitendra Mutyalu(2211630278)
In partial fulfillment of requirements for the award of the
Diploma in Computer Engineering submitted to the
departmentof computer engineering of GOVERNMENT
POLYTECHNIC, HINGOLI work carried out during a period
for the academic year 2022-2023 as per curriculum

Subject guide:
Prof. Priya S. Patil

HOD (Head of Department) Principal

Prof. A.T. Adhave Dr. Ashok Upadhyay

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 INDEX
1. Acknowledge ................................................................................. 04

2. Abstract ....................................................................................... 05

3. Introduction................................................................................... 06
4. Description of project… ................................................................ 08
5. Requirement of Library Management System ............................. 10
6. Library Management System… ..................................................... 11
7. E-R diagram…................................................................................. 13
8. List of entities and attributes ........................................................14
9. Create table… ............................................................................... 17
10. Insert values…................................................................................ 22
11. Show all database......................................................................... 26
12. Advantages .....................................................................................30
13. Disadvantages ............................................................................... 31
14. Conclusion… ....................................................................................32
15. Reference… ....................................................................................... 33

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 ACKNOWLEDGMENTS

It is great pleasure for us to express my gratitude to our honorable

Prof. Priya S. Patil, for giving the opportunity and platform with
facilities in accomplishing the project based laboratory report. We
express the sincere gratitude to our principal Dr. Ashok Upadhyay for
his administration towards our academic growth. We record it as our
privilege to deeply thank our pioneer Prof. A.T. Aadhave, HOD of CO
Dept., for providing us the efficient faculty and facilities to make our
ideas into realityfinally, it is pleased to acknowledge the indebtedness
to all those who devoted themselves directly or indirectly tomake this
project report success.
PROJECT ASSOCIATES: -

1. Eshwari Sunil Dushetwar 2211630282

2. Prerana Pratap Kharate 2211630279

3. Shreya Sunil Bhoyalkar 2211630276

4.Yogeshwari Jitendra Mutyalu 2211630278

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 ABSTRACT
Library management system is a project which aims in developing a computerized
system to maintain all the daily work of library .This project has many features
which are generally not available in normal library management systems like
facility of user login and a facility of admin login .It also has a facility of admin login
through which the admin can monitor the whole system. It has also a facility
where student after logging in their accounts can see list of books issued and its
issue date and return date. Overall this project of ours is being developed to help
the students as well as staff of library to maintain the library in the best way
possible and also reduce the human efforts. The library management system
software helps in reducing operational costs. Managing a library manually is labor
intensive and an immense amount of paperwork is involved. An automated system
reduces the need for manpower and stationery. This leads to lower operational
costs. The system saves time for both the user and the librarian. With just a click
the user can search for the books available in the library. The librarian can answer
queries with ease regarding the availability of books. Adding, removing or editing
the database is a simple process. Adding new members or cancelling existing
memberships can be done with ease. The library management system software
makes the library a smart one by organizing the books systematically by author,
title and subject. This enables users to search for books quickly and effortlessly.
Students need access to authentic information. An advanced organized library is
an integral part of any educational institution. In this digital age a web based
library management system would be ideal for students who can access the
library’s database on their smart phones.

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 INTRODUCTION
A library is a collection of organized information and resources
which is made Accessible to a well-defined community for
borrowing or reference sake. The Collection of the resources and
information are provided in digital or physical Format in either a
building/room or in a virtual space or even both. Library’s Resources
and collections may include newspapers, books, films, prints, maps,
CDs, tapes, videotapes, microform, database etc. The main aim of
this system is To develop a new programmed system that will
conveying everlasting solution To the manual base operations and
to make available a channel through which Staff can maintain the
record easily and customers can access the information About the
library at whatever place they might find themselves. Library
management system allows the user to store the book details and
the Customer details. The system is strong enough to withstand
regressive yearly Operations under conditions where the database is
maintained and cleared over a certain time of span. The
implementation of the system in the Organization will considerably
reduce data entry, time and also provide readily calculated reports.
Objective: - it keeps track of all the information about the books in
the library, their cost, status and total number of books available in
the library. The user will find it easy in this automated system rather
than using the manual writing System. The system contains a
database where all the information will be stored safely.

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 DESCRIPTION OF PROJECT
Library Management System is a system that shows all the available books
and their count and also books taken by people, the date on which they took
that particular book, expected date of return, late due fees, membership
details, and so on. Everything will be crystal clear. There will be no ambiguity.
It will be beneficial for both students and librarians. This library management
is very efficient and also cost-effective. It saves a lot of time for both librarians
and also students. With this, manual work is reduced, requiring less staff and
maintenance. This system is user-friendly and also very easy to use. Library
management system is a project which aims in developing a computerized
system to maintain all the daily work of library. This project has many features
which are generally not available in normal library management systems. To
reduce the problem of the traditional manual operation which is time-
consuming and inconvenient, this project proposes a library management
system designed and implemented using Visual Basic as the coding language
and MS SQL as the database. Library Management System is a comprehensive
library management solution that is suitable for both large and small libraries.
Its flexible design enables Library Management System to be installed in a
range of Library organizations, ranging from public libraries, through to
academic, joint use and special libraries. This Library Management System
Software is capable of handling Books with equal ease and efficiency. This is a
Windows-based Library Management System, utilizing the latest
advancements in the Information Technology to provide and improve Library
Services.

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 REQUIREMENT OF LIBRARY
MANAGEMENT SYSTEM DATABASE
The Library Management System is used to manage and control the function of a library. The
basic function of a library management includes acquiring the stock, stock maintenance,
managing details regarding the members, collecting membership fee, calculating late fines, etc.

Most of the libraries that store books, periodicals etc use a software developed to manage the
functional activities of the library. The use of this system has helped the librarians to reduce
their burden of work.

The main functions of the library management are listed below:

1. Updating stock details: It must enter details regarding new book, circulars, magazines etc .The
stock details are updated each and every time a new stock arrives or when an item is taken out.
2. Providing Identification number: The system provides unique identification number to each
item separately. It should also provide separate identification number to its members
3. Manage Periodicals: It means item that comes on a periodical basis, such as newspapers, journals
etc. Its function is to handle the periodicals in a proper manner.
4. Reservation: One of the most important function of a Management system is that it can help
members to reserve a certain item which they want from anywhere by using their membership
number.
5. Report Generation: One of the most important functionality of a Library management is that it
should generate quick reports on demand.
6. Technological Advancement: The management system used should be technically advanced so
that it can so that it can work in such a competitive market.
7. Providing a better search option: Providing better ways to search a particular stock can be said
to be one of the most important function of a library management.
8. Maintaining Records: It must maintain library assets, members and staffs and keep each and
every detail that are relevant for running the library smoothly.
9. Audit: The functional requirement of a LMS should be such that auditing the asset of the entire
library should be done in seconds with ease.
Now a day’s people are relying heavily on computer based management system rather than
managing the library manually.

It makes the work more easy and quick and the management activities can be done efficiently
without any error or harassment.

I am also using a Library Management System in my library, and as a librarian i can suggest you
to invest on the same. Here, in our organization we use Code chi’s Library Management
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System. And i would highly recommend the same, as it can be used anywhere i.e. in schools,
colleges and even in public libraries. It is easy to use software with 24*7 customer support

And please don’t opt for unpaid software there are various disadvantages of using the unpaid
ones.

 You will not get any technical support

 The free software are full of viruses, it can make your system very slow.

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 LIBRARY MANAGEMENT
SYSTEM FEATURES

1. Acquisition management module

Libraries need to keep refreshing their resources but the full acquisition cycle is manually intensive. Keeping
track of all the different cogs involved is easier with Acquisition Management Module. IT starts with the
selection of resources which is done using pre-order bibliographic searching of the library catalog to avoid
duplication and then

 The order is placed

 The goods are received

 Quality checked,

 Invoices processed

 Payment is made to vendors

 Records of the acquisitions are maintained

 Automatic allocation of book IDs to new acquisitions

2. Catalog management module

A very important feature is catalog management, the method by which metadata is created representing the
knowledge resources of your library such as books, articles, documents, audio clips, maps, digital content. The
software will digitally keep track of what is available in the library and catalog the content by title, subject,
author and date of publishing.

The system uses rack numbers and location identifiers to catalog library resources so that students and staff
know exactly which shelf of which rack the book or knowledge resource they are looking for can be retrieved
from.

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3. User management module
A detailed database of users with their name, ID, login and password is created. This helps in keeping track of
the member’s library usage. Also, a multi-user environment ensures that many users can use the software
without speed or access issues.

4. Circulation management module

The library management system is integrated with barcodes, smart cards and /or RFID to track the movement
of books as well as for stock verification. RFID or radio frequency identification uses automatic identification
and data capture (AIDC) technology. Here digital data encoded in RFID tags or smart labels are captured using
radio waves and then entered directly into computer systems. RFID tag data can be read outside the line of
sight of the electronic reader. However, barcodes must be aligned with an optical scanner.

Smart cards differ from RFID tags in that they incorporate both RFID and barcode technologies. Students also
have their ID and library cards enabled with tag or barcode integration with the library management system of
your school ERP. The downside of RFID technology which is newer than barcode integration is that RFID cards,
tags, and readers are more expensive.

Barcode scanning is a visual depiction of the unique item number assigned to each resource which can be read
electronically by a scanner. Coding is done on the basis of title, author, topic and date of publishing. Each
barcode is linked to a corresponding entry in a computer database which is automatically updated when books
are scanned at the time of issue or return.

The search function should enable students to go to the library section on the school or college website and
easily search for their topic. The librarian and students should be able to search by names of authors, subjects
or even publishers or can define the search field with search filters based on need. The search result will
inform the user whether the resource is available and where to find it. In case the book is checked out, it can
also send notifications when a particular book is available.

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E-R DIAGRAM

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 LIST OF ENTITIES AND ATTRIBUTES

Entities Attributes

1.Books
• b_name
• b_Author
• b_price
• b_code
• b_branch
2. Students
• s_name
• s_id
• s_dept
• s_address

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3. Issue_Status • b_name
• s_name
• s_id
• issue

4. Return_Status
• b_name
• s_name
• s_id
• return_book

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 CREATE TABLE
1. Create Table of Books:

Output:
Table created successfully

2. Create Table of Students:

Output
Table created successfully

3. Create Table of Issue_Status:

Output
Table created successfully

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4. Create Table of Return_Status:

Output
Table created successfully

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 INSERT VALUES

Insert Values Queries in Table1:

Insert Values Queries in Table2:

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 Insert Values Queries in Table3:

Insert Values Queries in Table4:

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 SHOW ALL DATABASE

Database of Books:

Database of Students:

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Database of Issue_Status:

Database of Return_Status:

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 ADVANTAGES OF LIBRARY MANAGEMENT
SYSTEM
User friendly system:
The library management systems are simple and easy to use for the librarian as well as the students. The
system provides online and offline storage of data. The system automatically updates and backups data. The
system is flexible and can be adapted to the needs of the institution.
Simplification of librarian duties:
The system allows the librarian to maintain a wide collection of books, periodicals, journals, audio and video
books and pictorials. The librarian operations of addition and deletion of books, tracking books, tracing missing
books, reserving books can be performed very easily.
Increased member engagement:
The web based library management system software can be easily accessed from anywhere and at any time.
The members can search for books from classrooms, computer labs, home and places where the internet is
available. The system provides access from smart phones and tablets to search books and resources. The easy
access increases engagement of the users.
Efficient data management:
The library management system software hosted from a cloud platform is very efficient. The functions of
cataloging, indexing, referencing and circulation of books are managed automatically and saved on the cloud
for reliable and secure operations.
Time and effort saver:
The automated library system software eliminates the need for manual entries. This saves the effort and time
consumed in data entry. Automation makes the database error free and accurate.
Automated reports:
The system reports the performance of the library automatically. Charts and graphs are provided for review
and tracking of the library functions. This aids in making changes and improvements to the library.
Cost effective:
Digital libraries eliminate the need for extensive paperwork and too many staff. Maintenance overheads and
operation costs are reduced.

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DISADVANTAGES OF LIBRARY MANAGEMENT
SYSTEM

 The data stored is prone to cyber hacks. Opting for a reliable online system
eliminates the risk
 Costly and Expensive
 Complicated to operate
 Online Systems require high-speed internet connectivity
 Risk of computer virus
 The automation feature is not available in offline/ open source systems thus,
requires manual action to perform operations
 Unlike online systems that utilize cloud computing, Open-source systems store
data on a computer hard drive. This increases the risk of data loss

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 CONCLUSION
After we have completed the project we are sure the problems in
existing system would be overcome. The “Library Management
System” process made computerized to reduce human errors and to
increase the efficiency. The main focus of this project is to lessen
human efforts. The maintenance of the records is made efficient, as all
the records are stored in the ACCESS database through which data can
be retrieved easily. The navigation control is provided in all the forms to
navigate through the large amount of records. If the numbers of
records are very large then user has to just type in the search string and
user gets the results immediately. The editing is also made simpler. The
user has to just type in the required field and press the update button
to update the desired field.
The books and students are given a particular unique id no. So that they
can be accessed correctly and without errors. Our main aim of the
project is to get the correct information about a particular student and
books available in the library.
The problems, which existed in the earlier system, have been removed
to a large extent and it is expected that this project will go a long way in
satisfying user’s requirements. The computerization of the Library
Management will not only improves the efficiency but will also reduce
human stress thereby indirectly improving human resources.

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 REFERENCE
 https://www.slideshare.net/RohithRohith3/a-mini-project-on-
designing-a-database-for-library-management-system-using-
mysql
 https://www.lovelycoding.org/library-management-system/
 https://www.skoolbeep.com/blog/library-management-
system/#:~:text=The%20system%20requirement%20in%20libra
ry,books%20held%20by%20the%20members.
 https://www.iitms.co.in/blog/library-management-software-
requirements.html
 https://www.edusys.co/blog/library-management-system
 https://www.google.com/url?sa=i&url=https%3A%2F%2Fptop.only.wip.la%3A443%2Fhttps%2Fdocpla
yer.net%2F20310443-Library-management-
system.html&psig=AOvVaw36q49DXpYeteGL0jpemaBN&ust=16
70843665452000&source=images&cd=vfe&ved=0CAwQjRxqFw
oTCJDFmve38fsCFQAAAAAdAAAAABAb

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