Transition to SAP S/4HANA

Transition Roadmap Overview 23Q3

IT Planning Architects
Cloud Success, SAP SE
July 2023
PUBLIC
Agenda

➢ Transition Roadmap Graphic

➢ Transition Roadmap Graphic – Service View

➢ Transition Roadmap per Phase

– Explanation of the major activities per phase
– Table with all activities per phase, tools & guides, and most relevant service components

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Transition to SAP S/4HANA 23Q3
Discover Prepare Explore Realize Deploy Run
QG1 QG2 QG3 QG4 QG5

Start
Project Go
Stop
Project Mgmt. Initiation Execution / Monitoring / Controlling Live Closing

Solution Organizational Change Management (OCM)

Adoption
Team Enablement Learning Design Learning Realization

Fit-to-Standard
Activate Solution Configuration
Analysis / Design
Application
Application Value and Scoping

Design and UX Activation and Design UX Implementation

Improve & Innovate Solution

Configuration
Security Design Security Implementation

Gap Validation Design Review Integration Validation

DVM Design DVM Configuration & Execution

Data Management
Data Migration Design Data Migration & Verification

Handover to Support Organization

Cutover Preparation

Production Cutover
Dress Rehearsal
Transition Preparation

Product Enhancements

Hyper Care
Transition Planning
Strategic Planning

Prototype

Extensibility

Operate Solution
Custom Code Impact CC. Quality

Integration Integration Design Integration Implementation

Analytics Analytics Design Analytics Configuration

Testing Test Planning Test Preparation & Execution

Sandbox Setup/Conversion DEV Setup/Conversion QAS Setup/Conversion

Trial System
Provisioning

Technical
Architecture and Sizing Sizing & Scalability Verification
Infrastructure
Tech. Architecture and
Technical Design IT Infrastructure Setup
Infrastructure Definition

Operations & Operations

Support Operations Impact Evaluation Operations Implementation
Readiness

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Quality Gates Task / Activity
Transition to SAP S/4HANA 23Q3
Discover Prepare Explore Realize Deploy Run
QG1 QG2 QG3 QG4 QG5

Start
Project Go
Stop
Project Mgmt. Initiation SAP Value Assurance
Execution Foundation
/ Monitoring / Controlling Live Closing

Solution Organizational Change Management (OCM)

Adoption
Team Enablement Learning Design Learning Realization

Business Process Intelligence

Fit-to-Standard
Activate Solution Configuration
Analysis / Design
Application Build Execution
Application Value and Scoping

Design and UX Activation and Design UX Implementation

Build Design Support

Improve & Innovate Solution

Configuration
Security Design Security Implementation

Safeguarding the Digital Transformation

Gap Validation Design Review Integration Validation
Safeguarding the Digital Transformation
DVM Design DVMBuild
Configuration & Execution
Execution
&

Data Management
Transformation
Architecture Point of View

Data Migration DesignSupport Data Migration & Verification

Organization
Data Migration Design Data Migration Execution

Cutover Preparation
Build Execution

Production Cutover
Digital Transformation

Dress Rehearsal
Transition Preparation

Execution
Product EnhancementsBuild

Hyper Care
Transition Planning

Custom Code Management

Planning

Prototype

Extensibility

Operate Solution
Planning the

Custom Make / Keep the Core Clean

Code Impact CC. Quality Execution

to Support
Strategic

Integration Integration Design

Integration Support
Design Build Execution
Integration Implementation

Build
Architecture

Analytics

Handover
Analytics Design
Analytics Support
Design Analytics Configuration
Analytics Execution
Testing Test Planning
Build Design Support Build
Test Execution
Preparation & Execution

Sandbox Setup/Conversion DEV Setup/Conversion

Platform Execution QAS Setup/Conversion
Trial System
Provisioning

Technical
Architecture and Sizing Sizing & Scalability Verification
Infrastructure
Platform
Tech. Architecture andDesign Support
Technical Design IT Infrastructure Setup
Infrastructure Definition

Operations & Operations

Support Operations Impact Evaluation Transition to Operations
Operations Implementation
Readiness

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Quality Gates Task / Activity
Transition Roadmap – Discover Phase

In the Discover phase, customers become familiar with the benefits of SAP HANA and SAP S/4HANA
and the benefits it can bring to customers’ business.
As depicted in the figure, the phase is structured as follows:

1 2 ❑
1 In the first step customers should perform a Strategic Planning and create an overall company
strategy on their digital transformation. This includes SAP S/4HANA as the digital core, but looks at
it from a broader perspective. Key topics like Internet of Things, Big Data / Smart Data,
Omnichannel, or Business Networks can be included into the strategy as well.
❑
2 In the second step, a decision on the implementation scenario, and a comprehensive application
implementation strategy for SAP S/4HANA should be created in the activity Application Value and
Scoping. In the case of system conversion, the conversion readiness of the existing SAP ERP
system should be checked as well.
❑
3 In the next step customers should become familiar with the value of SAP S/4HANA in general (e.g.
3 the new and simplified functionality in SAP S/4HANA, the new User Interface based on FIORI, agile
customer innovations using SAP Cloud Platform etc.). A Trial System in the cloud supports this.
The outcome of these steps can be leveraged within a company to build a business case for an SAP
S/4HANA implementation project.

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Transition Roadmap – Discover Phase Details

Discover
Activities & Tasks Tools & Guides Service Components*

1. Strategic Planning • SAP S/4HANA Movement Website • Innovation Strategy and Roadmap
Identify the strategic business and IT objectives, • SAP Transformation Navigator • Analytics Strategy
1 2 create an overall multi-year company strategy on • SAP Innovation and Optimization Pathfinder • UX Strategy
digital transformation, and define the innovation • Innovation Guide • Integration Strategy
strategy • Road Map Explorer
• Spotlight by SAP • Architecture Point of View
• Target Architecture Assessment

2. Application Value and Scoping • What‘s New Viewer • Discovery Workshop

Map current business processes to processes • Feature Scope Description • Value and Implementation Strategy
running on SAP S/4HANA to identify the • SAP Readiness Check for SAP S/4HANA • Explore Services for the Intelligent ERP
application value. Decide on the implementation • Business Scenario Recommendations Report • Integration Assessment
scenario (new implementation, system • Simplification Items Catalog • Business Process Assessment
conversion, selective data transition), and an • SAP Signavio • Business Process Insights Starter Pack
application implementation strategy for SAP • SAP Signavio Process Insights • Signavio Starter Pack
S/4HANA • Process Discovery • Deep Transformation Insights

• SAP Readiness Check explained

3 3. Trial System • SAP Cloud Appliance Library

Customers should become familiar with the value
of SAP S/4HANA in a trial system
*not exhaustive, only excerpt of most
frequently booked service components

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Transition Roadmap – Prepare Phase

2
Once the business case has been approved, the project is initiated in the Prepare phase.
6 ❑1 There are customers running a Prototype project in front of the real transition project. The aim is
3 often to check technical and functional feasibility. Prototypes are small projects by its own, and
1 4 5 usually last between three and six months.
❑2 The formal Project Initiation starts afterwards and needs to be aligned with the customer project
manager. In general, each company or implementation partner has a methodology to plan and
execute projects.
❑3 Project Team Enablement can be started early in the Prepare phase.
❑4 The project itself is planned in the dedicated Transition Planning activity. Depending on the
implementation scenario SAP offers dedicated planning components. Results from the Discover
Phase – in particular the functional implementation road map – is considered as well.
❑
5 The planning workshops often reveal Transition Preparation activities (e.g. the “Customer Vendor
Integration” in the case of a system conversion), which have to be done before the Explore phase
starts. Those larger transition preparation activities can be handled as separate (sub-) projects.
❑
6 A first workshop on Organizational Change Management starts.

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Transition Roadmap – Prepare Phase Details
Prepare

Activities & Tasks Tools & Guides Service Components*

2
1. Prototype • SAP Readiness Check • Scoping Workshop for Prototyping
6 Check functional and technical feasibility in a prototype • … (all service components of main project)
project. • Result Workshop for Prototyping
3 • Prototyping Summary

2. Project Initiation • SAP Solution Manager, SAP Cloud ALM • SAP Operations Platform Starter Pack
1 4 5 Formal project start or 3rd party software for project • Agile Methodology and Tool Coach
SAP TQM drives setup of project governance structure management
and definition of quality gates
Customer or partner project manager to lead project

3. Project Team Enablement • openSAP courses • SAP Learning Services

Educate project team on SAP Activate methodology, • Classroom training
grant access to project management and learning • Best Practices Reference Guide
content, e.g. SAP Solution Manager, Transformation • Learning Journeys (for ES customers)
Hub, training material • SAP Activate methodology

4. Transition Planning • SAP Readiness Check • Migration and Upgrade Planning Workshop
Starting from the functional implementation roadmap, • Simplification Items Catalog • Transition Planning for New Implementation
define the scope and execution plan for the upcoming • Best Practice Explorer • Selective Data Transition Planning Workshop
SAP S/4HANA transition project. The result is a first • Maintenance Planner • Data Migration Architecture
version of a project plan. • Technical Downtime Optimization App • Technical Architecture & Infrastructure
• SAP Signavio
• Custom Code Health Check

5. Transition Preparation • SAP Readiness Check • Data Volume Planning

Preparational work should be done as early as • Simplification Items Catalog • Cleanup / Archive
possible in the project, like Customer/Vendor • SAP Best Practices Explorer • Custom Code Retirement
Integration, replacement of Foreign Trade by SAP • CVI Cookbook • Custom Code Management Tools enablement
Global Trade Services, required upgrades, custom • Mandatory Preparation for System Conversion
code cleanup, archive data… • Financial Data Quality

6. Organizational Change Management • Organizational Change Management (BTS)

Run a workshop is to align with the entire project
management team regarding OCM activities to be
conducted
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC *not exhaustive, only excerpt of most 8
frequently booked service components
Transition Roadmap – Explore Phase (1)

Once the Prepare phase has been finalized considering a detailed planning for the
functional and technical work streams, the Explore phase will be kicked off.
❑1 In the Learning Design activity of the Solution Adoption work stream, the training
1 strategy for the end users is developed according to the functional design.
3
2 ❑2 In a new implementation, leverage SAP Best Practices in the activate solution activity.
4
❑ The to-be application is designed in fit-to-standard & design workshops. The
3 3 methodology has been aligned between cloud and on-premise. Gap validation and a
5 final design review support this activity.
❑ For all implementation scenarios, security settings and infrastructure need to be
6
4 adjusted. This is planned in Security Design. UX Design plans the adjustment of Fiori
Uis.
❑ In the Data Management work stream, data load from source systems needs to be
5 prepared and planned in the Data Migration Design activity (new implementation and
selective data transition only). Data Volume Management is either initially planned or
updated according to new options and requirements coming with SAP S/4HANA.
❑ In the Extensibility work stream, you will need to identify and prioritize the Custom
6 Code Impact on custom objects that are used productively, and that must be adjusted
as part of the system conversion project.
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Transition Roadmap – Explore Phase (2)

❑
7 Integration design work starts in proper alignment with the to-be application design, to
properly integrate the SAP S/4HANA system in the solution landscape. First basic
integration setup activities are performed for the sandbox (if required) and for the
development system.
❑
8 Within the Analytics Design activity customers can further enhance their analytics
infrastructure with regards to embedded analytics that have been introduced with SAP
S/4HANA.
❑
9 The technical design document is created in the Technical Architecture and Infrastructure
work stream. A Sandbox is created for technical and functional experience gathering and
as the basis for fit-to-standard workshops (it depends on the scenario how the sandbox
7 is created). At the end of the Explore phase the DEV environment needs to be set up
8
(again scenario specific).
❑
10 Operations & support run an Operations Impact Evaluation, to identify IT Support
9 operational areas that require adjustment to safely and efficiently operate SAP S/4HANA
as of Go-Live. The actions taken here depend on the SAP operational experience of the
9
customer.
10

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Transition Roadmap – Explore Phase Details (1)

Explore

Activities & Tasks Tools & Guides Service Components*

1 1 Design
1. Learning • SAP Enable Now • SAP Education Consulting
Develop the training strategy for end users
2 3 2. Activate Solution • SAP Best Practices Explorer • Activate Solution
4 2
In a new implementation, the activation of the • Cloud Appliance Library • Mandatory Preparation for System Conversion
Best Practices content will be provided. For • Administration Guide for Implementation • Financial Data Quality
5 system conversion, a sandbox is provisioned. • Data Management Design
6
3. Fit-to-Standard Analysis / Design • SAP Best Practices Explorer • Fit to Standard Analysis & Design
Multiple activities behind; Defines the application • Focused Build (SAP Solution Manager)
for implementation and identifies potential delta • SAP Cloud ALM
requirements.
3 • SAP Signavio

4. UX Activation and Design • Fiori Apps Reference Library • UX Activation and UX Design
Identify customer specific requirements which • User Experience Design Guidelines • UX Advisory Service for Business Value
4 Fiori standard configuration
deviate from • UI Technology Guide
• SAP Build

5. Security Design • Security Guide • Security Design

Define SAP S/4HANA specific security strategy • Administration Guide for SAP S/4HANA
and high-level roadmap

6. Gap Validation/Design Review • Focused Build (SAP Solution Manager) • Gap Validation
Perform a quality review of identified gaps and • SAP Cloud ALM • Design Evaluation
delta design documents

*not exhaustive, only excerpt of most

frequently booked service components

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Transition Roadmap – Explore Phase Details (2)

Explore

Activities & Tasks Tools & Guides Service Components*

1
7. Data Volume Design • DVM Workcenter of SAP Solution Manager • Data Volume Design
Agree on a data volume management strategy
that defines which data is stored in which storage
location and for how long
2
8. Data Migration Design • SAP Best Practices content for data migration • Data Migration Assessment
The transfer of business data from legacy • SAP S/4HANA Migration Cockpit
systems to the newly implemented SAP
S/4HANA system is designed
7
8 9. Custom Code Impact • SQL Monitor • ICCM Awareness
In a conversion scenario, customers need to • ABAP Test Cockpit • ICCM Analysis
identify code, that must be adjusted (“must- • Custom Code Migration Guide • ICCM Transformation
3
do’s”), and those that should be adjusted • Intelligent Custom Code Clustering
9
(“should-do’s”).
10
10. Integration Design • Integration Solution Advisory Methodology • Fit-to-Standard Analysis / Design
11 Detail and4document all integration aspects of the (ISA-M) • Integration Design Workshop
project, that have been identified in the Prepare • SAP Cloud Platform Integration Suite • Integration Validation
phase and in fit-to-standard. • Integration Directory in SAP Solution Manager

11. Analytics Design • SAP Best Practices for Analytics with SAP • Analytics Design Workshop
customers can further enhance their analytics S/4HANA
infrastructure with regards to new reporting
options that have been introduced with SAP
S/4HANA.
*not exhaustive, only excerpt of most
frequently booked service components

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Transition Roadmap – Explore Phase Details (3)

Explore

Activities & Tasks Tools & Guides Service Components*

1
12. Test Planning • SAP Solution Manager Test Suite • Test Planning
consider and plan the testing cycles required to • SAP Cloud ALM
mitigate production support issues; evaluate the • SAP S/4HANA On Premise Value Map
existing test and quality management processes, Learning Journey – Realize
2 cases and scripts
create test • SAP Test Management Best Practice

13. Sandbox / DEV Setup/Conversion • Installation Guide • Platform Execution Enablement

technically set up sandbox environment • Conversion Guide • System Installation for SAP S/4HANA
• Maintenance Planner (tool and user guide) • System Conversion for SAP S/4HANA
• SUM (tool and guide) • SAP Fiori Platform Setup
• Minimized Downtime Service
3
14. Sizing • Quicksizer • Advanced Sizing
In case of new functionality, system • Sizing report
consolidations or special capacity requirements, • SAP S/4HANA Sizing Guidelines
an advanced sizing on top of the sizing in the
4
planning phase makes sense
12
15. Techn. Architecture and Infrastructure • Technical Platform Definition
13 Clarify the technical boundary conditions, select
hardware vendors, and define the technical target
14
architecture and infrastructure
15
16. Operations Impact Evaluation • SAP Standards for Solution Operations • Operations Impact Evaluation
evaluate the impact on IT operations when • Operations Guide
16 implementing SAP S/4HANA, like operational
risks and areas in the support framework that
need to be looked at and modified/implemented
prior to the go-live.
*not exhaustive, only excerpt of most
frequently booked service components

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Transition Roadmap – Realize Phase (1)

In the Realize phase, you start the execution and implementation of all items that were
defined and designed in earlier phases.
1❑ In the Solution Adoption work stream, the training for the end users is prepared.
1 2❑ In the Application design and configuration work stream, the functional changes (general
configuration, master data, and core / delta), Fiori changes and security changes are
2 implemented as defined in design. Additional applications, like Central Finance in a
selective data transition scenario, or the SAP Digital Boardroom, are set up as planned.
3 3
❑ In the Data Management work stream, data aging and data archiving are configured for
business objects according to the DVM strategy. Load and verification runs ensure that
4
business data can be migrated with acceptable time and quality.
5 ❑
4 In the Extensibility work stream, Product Enhancements like reports, are developed.
Existing custom code is adjusted to be ready for SAP S/4HANA. SAP can safeguard the
activities via the “Integration Validation” offering, which covers key aspects like Business
Data Consistency, Exception Management, Integration, and Performance and
Scalability.

5❑ In the Integration work stream, all required interfaces are implemented as designed in
the Explore phase. Further integration setup is done for the quality assurance system,
and for the production system (new implementation only).

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Transition Roadmap – Realize Phase (2)

❑
6 The technical infrastructure is set up in the Technical Architecture and
Infrastructure work stream, according to the technical design document. The
transition of the quality assurance system takes place according to the detailed
transition plan, and technical adjustments may be implemented as part of the
activity. In parallel, the sizing of the productive instance is verified.
❑
7 According to the Operations Impact Evaluation, the operations implementation
(people, processes tools) takes place in the Operations & support work stream.
❑
8 At the end of the Realize phase, the preparation for cutover starts. A cutover plan is
created from experience gained in former transition runs (potentially additional mock
runs are required).
8

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Transition Roadmap – Realize Phase Details (1)

Realize

Activities & Tasks Tools & Guides Service Components*

1
0. Learning Realization • Learning Journey SAP S/4HANA Overview • SAP Education Consulting Services
0 2
Train key users and prepare trainings for end and Business Processes
1 users as defined in Learning Design • SAP Enable Now Info Center

2 1. Configuration • Best Practices Explorer • Configuration

Implement functional changes as defined in the • SAP IMG
3 delta design document (general configuration,
4 master data…)

5 3
2. UX Implementation • Fiori Apps Library • Implementation of User Experience in SAP
Implement Fiori changes / new UIs • SAP Build S/4HANA
6
3. Security Implementation • Security Guide • SAP Security Optimization Services
Customer-specific results from the security
design are implemented.

4
4. Integration Validation • SAP Integration Validation Info Sheet • Technical Feasibility Check
Plan, document and start integration validation • Documented Procedure for Integration • Technical Integration Check
activities, like checking data consistency, Validation • Integration Validation
monitoring performance, business processes and • SAP Thought Leadership Paper – Integration • Business Process Performance Optimization
exception management. Validation of Networked Solutions • Technical Performance Optimization
• Interface Management

5. DVM Configuration and Execution • SAP Online Help for Data Archiving and Data • Data Volume Management
Clean up or archive business data, configure data Aging
archiving and data aging.

6. Data Migration & Verification • Minimized Downtime Service

Perform the legacy data migration (new Impl) or • Client Transfer
load and verification runs (conv.) or LT scenarios • System Merge *not exhaustive, only excerpt of most
frequently booked service components
like Client Transfer • Company Code Transfer

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Transition Roadmap – Realize Phase Details (2)

Explore

Activities & Tasks Tools & Guides Service Components*

1
7. Product Enhancements • SAP White Paper – SAP S/4HANA • ICCM Transformation
2
Development of custom code to close the gaps Extensibility for Customers and Partners • WRICEF Developments
identified in the Fit/gap activities • OpenSAP training for Developers • SAP Innovative Business Solutions services

8. Custom Code Quality • Custom Code Quality Management

Implement required quality level for custom
coding

9. Integration Implementation • Integration Solution Advisory Methodology • WRICEF Developments

Implement 3 the designed integration architecture (ISA-M) • SAP Innovative Business Solutions
and best practice scoping items for specific • SAP Cloud Platform Integration Suite Organization
integration scenarios.
7 10. Analytics Configuration • SAP Analytics Cloud Guided Playlists • Analytics Execution
8 Implement and configure the analytics • Quick-start service for SAP Analytics Cloud
architecture
9 4
11. Test Preparation and Execution • SAP Best Practices – Process Flow and Test • Test Preparation
10 Prepare all business-process-related tests Script • Test Execution
according to customer-specific configuration
11
12. QAS Setup/Conversion • Installation Guide • System Installation for SAP S/4HANA
12
Set up the quality assurance environment • Conversion Guide • System Conversion for SAP S/4HANA
• Maintenance Planner (tool and user guide) • SAP Fiori Platform Setup
• SUM (tool and guide)

*not exhaustive, only excerpt of most

frequently booked service components

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Transition Roadmap – Realize Phase Details (3)

Realize

Activities & Tasks Tools & Guides Service Components*

1
13. Sizing & Scalability Verification • Best Practices Doc.: Proactive Performance • Advanced Sizing
2
Detail out and verify the sizing estimations and Capacity Management
• Lessons Learned: Sizing Approaches for SAP
HANA (incl. SAP S/4HANA and Fiori)

14. IT Infrastructure Setup and Test

Set up server hardware, storage solution,
virtualization platform, integration of new
components, high availability etc.

15. Operations Implementation • SAP Support Standards • Operations Implementation

Implement or adjust support operations • Getting Started with Primary CCOE
• Primary CCOE Check List
• Operations Guide

16. Cutover Preparation • Cutover

Create a plan for the cutover weekend of the
productive system based on learnings from earlier
runs
*not exhaustive, only excerpt of most
frequently booked service components

13

14
16
15

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Transition Roadmap – Deploy Phase

Once the quality gate Realize-to-Deploy has been passed successfully, the final preparation for
Go-Live starts in the Deploy phase.
❑1 The Learning Realization goes into its final phase, the end user trainings should run
1 during the Deploy phase.
3 4 5 6 ❑2 Operations Readiness ensures the IT operations team is ready to operate the new SAP
S/4HANA environment safely and securely. Of course, the IT operations team will
continue to gain real-life operational experience in the hyper care phase after Go-Live.
❑3 After the test execution is finalized successfully, the Dress Rehearsal takes place (for all
scenarios) and the implementation of the productive SAP S/4HANA will be finalized (for
new implementation and selective data transition).
❑4 Quality gate “Q4 Deploy-to-Run” will ensure that everything is ready for Go-Live. The final
“Go” decision is the start for the implementation of the productive SAP S/4HANA system
with the Production Cutover at the Go-Live weekend.
❑5 The weeks after Go-Live are called “Hyper Care”, where the new system is further
stabilized and optimized. When finished, the Deploy phase ends.
2 ❑6 The transition project comes to an end when finally, operational responsibility has been
handed over to the production support organization.

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Transition Roadmap – Deploy Phase Details

Deploy

Activities & Tasks Tools & Guides Service Components*

1 1. Learning Realization • SAP Education Consulting Services

Run end user trainings

3 4 5 6 2. Operations Readiness • SAP Support Standards • Operations Readiness Check

Check ability to operate SAP HANA and SAP • Getting Started with Primary CCOE • Organizational and Production Support
S/4HANA as of Go-Live Readiness Check

3. Dress Rehearsal • Platform Execution

Execute an end-to-end dress rehearsal of the
cutover procedures

4. Production Cutover • SAP Going Live Service

Perform the cutover to the production software • On Call Duty
and go live • Technical Performance Optimization
• Data Migration Execution

5. Hyper care • Obsolete Data Handling tool • SAP Going Live Support
Verify how the new workload behaves as • SAP Signavio • Technical Performance Optimization
opposed to the old system and improve system • SAP Process Insights • Business Process Improvement
performance • SAP Going Live Check
• SAP OS/DB Migration Check

6. Handover to Support Organization • Handover to Support

Fully enable the regular support organization to
safely and securely operate the new SAP system
*not exhaustive, only excerpt of most

2 frequently booked service components

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Thank you.