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Guidelines For Electronic Submission To Lower Courts

The document provides guidelines for electronically submitting documents to lower courts in the Philippines. It states that pleadings must be submitted as PDF files via email to the court's official email address, with some exceptions requiring paper copies. The date and time of electronic submission will be considered the official filing date. Documents must be separated into individual PDF attachments and the email must identify the case, parties, and nature of the pleading. Files that are encrypted, corrupted, or in the wrong format will not be considered officially filed.

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152 views

Guidelines For Electronic Submission To Lower Courts

The document provides guidelines for electronically submitting documents to lower courts in the Philippines. It states that pleadings must be submitted as PDF files via email to the court's official email address, with some exceptions requiring paper copies. The date and time of electronic submission will be considered the official filing date. Documents must be separated into individual PDF attachments and the email must identify the case, parties, and nature of the pleading. Files that are encrypted, corrupted, or in the wrong format will not be considered officially filed.

Uploaded by

Bryce King
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Guidelines for Electronic Submission to Lower Courts

A.M. No. 10-3-7-SC


A.M. No. 11-9-4-SC

Submission

● Pleadings must be submitted as PDF by litigants and court users to the official
email address of the court where the case is pending.
● The court’s permission, however, must first be secured for the electronic
transmittal of the following:

● Initiatory pleadings and initial responsive pleadings;


● Annexes, appendices, exhibits, or other accompanying documents not
readily amenable to digitization to PDF; and
● Sealed and confidential documents or records.

● In the absence of the court’s permission, paper copies shall be required.


● If the Rules require personal filing, registered mail, or accredited courier, as the
primary manner of filing, the PDF copies must be transmitted within 24 hours
from the filing of the paper copy.

● If the primary manner of filing is through electronic transmission, the form and
substance of the contents of the PDF copy, as first filed, shall govern. In case the
pleading, court submission, or any accompanying document has been filed
personally, by registered mail, or by accredited courier, the PDF copy to be
transmitted should be the exact copy of the filed paper copy.

● Should there be discrepancies, the court, on motion or motu proprio and


after notice and hearing, may impose an appropriate sanction or refer
such finding to the proper office for disciplinary action on the lawyer, law
firm, or party responsible for the filing.

Date and Time

● In cases where the Rules provide for personal filing, registered mail, or
accredited courier, the pleading or court submission shall be deemed to have
been filed on the date of filing of the paper copy, and not at the time of electronic
transmittal.
● Where the primary manner of filing is through electronic transmittal, the date and
time of the electronic submission shall be considered the date and time of filing.
Further, the subsequent submission of a paper copy shall be dispensed with.

File Format

● The PDF copy of the primary pleading or court submission must be separated
from the electronic copies in PDF of any accompanying additional documents,
each of which must be contained in their own PDF files.

Email Address of Record

● The signing party or counsel must indicate their valid and professional e-mail
address, which shall be their email address of record. All filings by electronic
transmittal must be through the filing party’s or counsel’s address of record.
● The email address must be able to send and receive e-mails from other senders.
● If an electronic transmittal is not made through an official address of record, the
entire transmittal will be deemed as not having been filed.
● Counsel and parties have the obligation to monitor the inboxes of their e-mail
address of record with the courts regularly and diligently.

Transmittal Formats

● Subject. The transmittal e-mail shall have as a subject the docket number/s,
case title/s and the designation of the primary pleading or court submission being
transmitted, which shall indicate its nature.

Subject: [Docket Number/s and Case Title] - [Designation of the Pleading or


Court Submission]

● Body. The body of the e-mail shall follow the prescribed format and must contain
sufficient information to enable the court to ascertain (1) the party or parties filing
the pleading or other court submission; (2) the nature of the pleading or court
submission; (3) the party or parties against whom relief, if any, is sought; and (4)
the nature of the relief sought:chanroblesvirtuallawlibrary

(i) Primary manner of filing (i.e., personal filing, registered mail, accredited
courier, or electronic transmittal)

(ii) Filing date (based on the primary manner of filing)

(iii) Case data, namely: (1) docket number/s, (2) case title/s, (3) name of the
filing party, (4) contact number/s of the filer, (5) other e­mail address of the
filer, if any, and (6) a list of the document titles of the attachments to the
transmittal e-mail.

● Attachments. A transmittal e-mail shall contain only PDF copies


pertaining to one case. For the purposes of filing, consolidated cases with
more than one docket number shall be considered as one case. All files
must be enclosed as individual attachments to the transmittal e­mail.

Files with Encryption or Incorrect Format

Electronic copies of pleadings and other court submissions transmitted to the


court not in PDF; or as PDF files with password protection or other encryption, or
with embedded executable code or scripts; or as corrupted files, shall be deemed
as not filed. Electronic copies of additional accompanying documents transmitted
to the court not in PDF; or as PDF files with password protection or other
encryption, or with embedded executable code or scripts; or as corrupted files,
shall be excluded from the records or rollo of the easels for which they have been
submitted, even if the electronic copy in PDF of the primary pleading or court
submission has been correctly filed.

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