CLASS XII

UNIT 3- ICT SKILL

QUESTION ANSWERS
Q1. ICT stands for?
Ans. Information and Communication Technology

Q2. What are spreadsheets? State its types.

Ans. A spreadsheet is an electronic document, which has rows and columns. It is used to
store data in a systematic way and do calculations.

Q3. List down the steps to start LibreOffice Calc

Ans.1.The first thing you need to ensure is that LibreOffice must be installed on your
computer
2. Type LibreOffice Calc in the search bar of Windows.
3. Select LibreOffice Calc from the search results. LibreOffice Calc will open a blank
sheet.
4. You can start typing and entering data as soon as you open the spreadsheet.
However, to start using the spreadsheet, first you need to understand the
components of a spreadsheet.

Q4. State the components of spreadsheet.

Ans. 1. A row is an arrangement of cells in a horizontal (sleeping) manner.
2. A column is an arrangement of cells in a vertical (standing) manner.
3. A cell is a rectangle shaped box, where the row and column meet. You can enter
text, numbers, date, formula, etc., in a cell. The cell that is selected appears
highlighted. In Whatever you type in, a cell appears in the area called formula
bar. You also enter or edit data and formula directly into the Formula Bar.
4. The name box shows the location of the selected cell. The location of the cell is
a combination of column and row.
5. A worksheet is a collection of cells in the form of a grid (a network of lines that
intersect each other, making rectangles). When you open a spreadsheet for the
first time, you see a blank worksheet with the name ‘Sheet1’.
6. A workbook is a spreadsheet that has one or more worksheets.

Q5. What are the steps to enter data in a spreadsheet.

Ans. 1. Click on the cell where you want to enter data
2. Type text or number. As you type, you can see the data in the Formula Bar as
well. Press Enter when you complete typing.
3. The cursor is set on the next cell, You can continue entering other data.
4. Notice that data in the cell will automatically (by default) be left aligned
5. You can enter a formula in a cell by starting with ‘=’ equal-to symbol.

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Q6. Write three main type of data that can be entered in spreadsheet.
Ans. Three main type of data are text, numbers and formula.

Q7. How data can be edited in a cell?

Ans.
Method 1
1. Double click on the cell you want to edit. Then, type additional text in the cell or
in the Formula Bar.
2. Press Enter.
Method 2
1. Click on the cell you want to edit.
2. Correct the text in the Formula Bar.
3. Press Enter.
Method 3
(If you want to completely change the text in the cell, then do the following.)
1. Click on the cell.
2. Type the new text.
3. Press Enter.

Q8. What are the steps to delete data in a cell.

Ans. The steps to delete data in a cell are as follows.
1. Click on the cell.
2. Press Delete key on the keyboard.
This deletes the text entry of that cell making it blank.

Q9. State the procedure of selecting multiple cells.

Ans. When a single cell is selected it is called active cell.
• When a number of cells is selected, it is called cell range
• To select an entire row, click the row heading.
• To select a full column, click the column heading
• To select an entire worksheet, click grey rectangle on upper left corner of
worksheet.
• To select a range of cells, click on the starting cell, then hold down the mouse
button and drag it till you have selected all the cells you want. Release the mouse
button.
• To select two or more rows that are not next to each other, select one row and
hold down the Control key, and then, select the next row

Q10. How spreadsheet can be saved in different formats?

Ans. After entering data, you can save the spreadsheet in the same way as a Notepad or
any other word file. Click File, and then, Save. This will open a Save As dialog box.
Type the file name and click Save. The default Save as type is ODF Spreadsheet (.ods)
but you can save the spreadsheet in other types, such as Microsoft Excel 2003 (.xls)

Q12. What are the steps to close the spreadsheet.

Ans. Once you have saved the data, you can close the spreadsheet by clicking File, and
then, Close.

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Q13. What are the steps to open the spreadsheet.
Ans. Click File, and then, select Open. This will show a dialog box with a list of existing
files. Select the one you want to open and click Open

Q14. What is the procedure for printing the spreadsheet

Ans.
• To print a spreadsheet, you can click File, and then, select Print from the drop-
down or press Ctrl+P on the keyboard
• A Print dialog box appears. Select the printer, range of pages and number of copies
to be printed, and click OK

Q15. What are the steps for

(a)Adding Values directly in spreadsheet
To do any calculation in a spreadsheet, you need to use ‘=’ (equal‑to) symbol, which
tells the spreadsheet that a formula has been entered. Only then the spreadsheet will
perform the calculation and display the result.

(b) Adding values using cell address in spreadsheet

Spreadsheet gives you a better way to calculate the total. Instead of using direct
numbers in the formula, you can use cell addresses. For example, instead of entering
=73+89+78’, she can enter the cell addresses ‘=B2+C2+D2’. This will also give the same
result.

(c) Using mouse to select values in a formula

The steps are as follows.
1. Type ‘=’ in the cell where you want to calculate the total.
3. Type ‘+’. In between the values after selecting the desired cells.
7. Press Enter.

(d)Using Sum() function

1. Type ‘=Sum “(“ in formula bar where you want the total
2. Now, click on the cell, hold the left mouse button and drag till the required cell.
3. Type “)” and press Enter.

Q16. Elucidate the steps for coping and moving formula

Ans. The steps to copy a formula are as follows.
1. Click on the cell with the formula.
2. Right-click and select Copy or press Ctrl+c on the keyboard. If you wish to move the
formula to a new cell, i.e., delete it from the existing cell, select Cut or press Ctrl+x on
the keyboard.
3. Click on the first cell, where you have to copy the formula.
4. Keeping the left mouse button down, drag till you reach the last cell, where you want
the formula. Release the left mouse button.
5. Right-click and select Paste or press Ctrl+v on the keyboard.
6. The formula will be copied to all selected cells.

Ankita Joshi
Q17. Enlist in detail the advanced features used in Spreadsheet?
Ans. SORTING DATA
1.Select all rows and columns that have to be sorted
2. Click on Data, and then, select Sort
3. This will give a Sort dialog box. Click on Sort Key 1 and select total from the drop-
down. By default, the order is Ascending.
4. Click on OK.
5. The data will get rearranged in the entire list.

FILTERING DATA
1. Click on the AutoFilter icon on the Tool Bar.
2. This will put filters at the top of each column.
3. Click on the filter for ‘class’ column.
4. The drop-down will show a list of all the values in that column.
5. By default, all values are checked or selected.
6. Click on OK.

PROTECTING SPREADSHEET WITH PASSWORD

1. Click on Tools and select Protect Spreadsheet.
2. A Protect Document dialog box appears.
3. Type in a password.
4. Type the same password in the Confirm textbox.
5. Click on OK.
6. Now, when you close the file and open it again, it will ask for the password.
Remember this password so that you can open the file

Another way of protecting a spreadsheet is as follows.

1. Click on File, and then, Save As.
2. A Save As dialog box will
3. Type the file name and click Save with password.
4. Click on Save.
5. A Set Password dialog box appears
6. Type a password in the first textbox, and then, type the same password in the
Confirm textbox.
7. Click on OK.
8. Now, when you try to open the file, it will ask for a password
9. Type the password and click on OK.

Q18. What are the advantages of using presentation software.

Ans.
1. They are interesting as they have features like images, videos, animation and
music.
2. Making changes in digital presentations is easy.
3. A digital presentation can be shown to a much larger audience by projecting on a
screen.
4. The presentation can be printed and distributed to the audience.

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Q19. Name the presentation software available now a days.
Ans. 1. LibreOffice Impress
2. Microsoft Office – PowerPoint
3.OpenOffice Impress
4. Google Slides
5. Apple Keynote

Q20. List the steps to start LibreOffice Impress

Ans. 1. First, you must ensure that LibreOffice Impress is installed on your computer.
2. Type ‘LibreOffice Impress’ in the search bar of Windows.
3. Select LibreOffice Impress from the search results
4. LibreOffice Impress will open. Cancel the ‘Select a template’ dialog box.
5. A blank presentation will open

Q21. How text can be added to a presentation?

Ans. By default, there are two textboxes in the first slide. The top one is for the title and
the lower (bigger) one for other details. We can click on the title box and type in
a title. Similarly, we can click on the lower box and type in some details.

Q22. Elucidate the steps for the following

Ans. STEPS TO SAVE A PRESENTATION.
1. Click on File.
2. Select Save As or Save from the drop-down. This displays a Save As dialog box.
3. You can select a folder where you want to save the file,
4. By default, the File name is ‘Untitled#’ (# is a number). You can change it to the
name of your choice.
5. The default Save As type is .ods. You can select other file types from the Save As
type drop-down. You can save the file as MS Excel or HTML or text file.
6. Click on Save. This will save the presentation on the computer.
Later while working, you can simply click File>Save or press Ctrl+s on the keyboard
to save the presentation

STEPS TO CLOSE A PRESENTATION

1. Click on File.
2. Select Close from the drop-down.
3. If you have not saved the changes before closing the file, it will prompt you with
a ‘Save Document?’ You can decide whether you want to save or not or cancel.

STEPS TO OPEN A PRESENTATION

1. Open LibreOffice Impress.
2. Click on File.
3. Then, select Open from the drop-down.
4. This will display the Open dialog box
5. Browse and select the folder where your file is saved.
6. Then, select the file, for example Water Cycle
7. Click on Open.
8. This will open the ‘Water Cycle.ods’ in LibreOffice Impress.

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 STEPA TO PRINT A PRESENTATION
1. Click on File.
2. Select Print from the drop-down or you can press Ctrl+p on the keyboard.
3. A Print dialog box is displayed.
4. A printer attached to the computer is displayed in the dialog box.
5. Select the number of copies you want to print.
6. Select All, if you want to print all slides.
7. Select Slides, if you want to print few of them and provide the slide numbers.
8. Click on OK.

Q23. How to add slide to a presentation

Ans. 1. Click on Slide.
2. Select New Slide from the drop-down
3. You can also press Ctrl+M on the keyboard.
4. This will add a blank New Slide to the presentation.
5. The layout or arrangement of textboxes, etc., will be similar to the previous one.

Q24. How to delete slides from a presentation

Ans. 1. Select the slide that you want to delete.
2. Click on Slide.
3. Select Delete Slide from the drop-down
4. The selected slide will be deleted.
5. You can press ‘Del’ key on the keyboard to delete the selected slide.

Q25. What are the three ways in which text can be highlighted.
Ans. Highlighting text — bold, underline, italic
• To highlight a text in LibreOffice, you can make it bold, underlined or italic,
depending on the requirement.
• First, select the text that has to be highlighted.
• Then, hover over the given icons in the Properties tab
• Select the icon required to perform the desired function, i.e., making it bold, italic,
underlined or strikethrough.

Actions Shortcut
To make text bold Ctrl+b
To underline text Ctrl+u
To make text italic or slanting Ctrl+i

Q26. What are the ways in which text can be aligned. How it is done?
Ans. Aligning text — left, right, center, justified
• The text can be aligned either left, right, center or justified.
• Using the Paragraph option in the Properties tab, the text can be aligned.
• ‘Left or right aligned’ means that text will be aligned to the left or right margin,
respectively.
• ‘Center’ aligns the text to the center of the page.
• ‘Justify’ aligns the text to the right and left margins.

Ankita Joshi
Q 27. How is it possible to Change text colour?
Ans. You can make the presentation even more interesting by giving different colours to
the text. The Font Colour drop-down gives various colours from which you can
choose and change the colour of the text. Besides the Font Colour drop-down, there
is a Highlight Colour drop-down. If you select a colour from the Highlight Colour
drop-down, it will change the background colour of the text. In this way, you can
make the presentation interesting and meaningful.

Q28. Which all advanced features are used while preparing presentation.
Ans. INSERTING SHAPES IN PRESENTATION
• LibreOffice provides numerous shapes, such as lines, square, circle, arrows,
symbols, etc., that can be inserted into slides.
• To insert an arrow, you must click on Insert, and then, select Shape. This has
several options.
• Choose Arrow to see different types of arrow. Select the one required for the
presentation, for example, ‘Circular Arrow’.
• In this way, you can select any shape you want. Once a shape is inserted in a slide,
you can use the Properties tab to make changes to the properties of the shape,
such as colour, size, position, direction, etc

INSERTING CLIPART AND IMAGES IN PRESENTATION

1. Click on Insert from the menu.
2. Select Image
3. An Insert Image dialog box appears
4. Browse through folders and select the image you want to use.
5. Click on Open

CHANGING SLIDE LAYOUT

• The default layout of a LibreOffice Impress slide contains one textbox for the
title and one for content.
• Layout helps to arrange the slide content in an organised way. However, you
can change the slide layout as per the requirement.
• In case, you want to insert an image on one side and give the steps on the
other, you can select a layout with one title and two boxes.
• You can do this by simply selecting the slide, and then, selecting the desired
layout from the Layouts tab.
• Having a layout helps to align the content in the desired way.

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Ankita Joshi