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Project Charter

This project charter outlines a plan to develop a new website for XXX Co. over a 6-week period from November 1st to December 15th. A team of 10 people will work to design, develop, test and launch the site, which aims to enhance XXX's online presence, promote products/services, and boost sales and traffic. The project scope, objectives, assumptions, constraints, deliverables, timeline and budget are defined, along with roles and a communication plan to support successful completion.

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Ye Wan Wan
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55 views

Project Charter

This project charter outlines a plan to develop a new website for XXX Co. over a 6-week period from November 1st to December 15th. A team of 10 people will work to design, develop, test and launch the site, which aims to enhance XXX's online presence, promote products/services, and boost sales and traffic. The project scope, objectives, assumptions, constraints, deliverables, timeline and budget are defined, along with roles and a communication plan to support successful completion.

Uploaded by

Ye Wan Wan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Project Charter (Team F)

Project Name Web Development for


XXX Co., Ltd
Project Manager Organization TTT Web
Development Service
Sponsor Ms. Lauren Organization XXX Co., Ltd
Project Start Date November 1, 2023
Project End Date December 15, 2023

Project Scope
Project Description To develop and launch a fully functional and user-friendly website
for XXX company. This project is to enhance XXX
products/services, increase brand visibility, provide a seamless user
experience, and achieve their business objectives.
Project Objective 1. Establish an online presence to promote the client's business and
attract new customers.
2. Provide information about the XXX's products/services, promoting
sales.
3. Create a user-friendly, informative and interactive website.
4. Boost website traffic and online conversions, contributing to
business growth.
5. Design a website that can be modified to meet evolving needs.
In Scope 1. Creating the website's style, structure, and aesthetic components
while taking the client's brand and design preferences into account.
2. Designing user-friendly user interfaces with interactive
components, buttons, and menus.
3. Ensuring the website performs optimally on specified browsers
and devices.
4. Developing and integrating the necessary functionality, such as e-
commerce features, blogs, or content management systems (CMS).
Out of Scope 1. Our services do not include content creation, copywriting, or
content gathering. The client is responsible for providing all text,
images, and other content unless explicitly agreed upon separately.
2. Developing custom software, applications, or plugins that extend
beyond standard website functionality is not included.
3. Ongoing website maintenance, updates, and support beyond the
project's completion are excluded unless a maintenance agreement is
established.
4. While we may provide limited training on website use,
comprehensive training and extensive documentation for ongoing site
management are not part of this project scope.
Project Assumptions 1. Stakeholders will actively participate and provide timely feedback
throughout the website design project.
2. The necessary content, such as text, images, and videos, will be
readily available and provided by the stakeholders in a timely
manner.
3. The project will proceed under the assumption that the website will
be created strictly within the specified budget.
4. It is assumed that both parties will maintain open and clear
communication channels through email, meetings.
5. Emergency support outside of standard working hours is not
included unless a separate agreement is in place.
Project Constraints 1. Time constraints. Any necessary adjustments to the schedule will
be determined in collaboration with the client.
2. Budget Limitations. Any additional features or scope changes
requested by stakeholders may require a budget adjustment.
Project Deliverables 1. Fully functional and responsive website with an appealing design.
2. The website will be optimized for optimal performance on
specified browsers and devices.
3. Completed source code and documentation.
4. User manuals to guide content management.
Critical Success 1. Completion of the website within the allocated budget and
Factors timeline.
2. Positive feedback from end-users regarding website usability and
aesthetics.
3. Increased website traffic, conversions, and customer engagement.
4. The website achieving the desired online visibility and improved
brand recognition.

Milestones and Timeline


Milestones Estimated Completion Date
Initiation Phase – Project Kick-off Meeting 1-Nov ~ 4-Nov
Signing of Project Charter
Planning Phase – Detail Project Planning 5-Nov ~ 10-Nov
Resource Allocation
Design & Development Phase 11-Nov ~ 28-Nov
Testing & QA 29-Nov ~ 4-Dec
User Training Phase 5-Dec ~ 10-Dec
Launch & Deployment 6-Dec ~ 12-Dec
Project Closure & Handover 13-Dec ~ 15-Dec
Assigned Teams & Members
Design & Development Team 5 members
Testing & QA Team 2 members
User Training & Documentation Team 3 members

Budget
Web Design & Development
Testing & QA
User Training & Documentation
Total Amount

Communication Strategy
Communication Maintaining open and frequent communication with stakeholders is
Objective one of our website creation project's core communication goals in
order to ensure their involvement and satisfaction. A cohesive and
successful work environment is promoted within the project team by
effective collaboration and prompt updates. When it comes to
matching our work with the clients' vision, client input and
participation are essential.
Key Audiences Clients/Customer Representatives
Internal Project Team
Stakeholders
Communication Emails, Virtual Meetings, Phone Calls
Channels

Risk Management Strategy


Budget Overruns Monitor the project budget closely, maintain detailed
financial records, and implement effective cost control
measures. Seek approval for any budget adjustments when
necessary.
Unforeseen technical issues Conduct a thorough technical analysis first, maintain open
communication with dev team.
Delays in Client feedback and Set clear expectations with the client regarding feedback
Approvals timelines. Regularly communicate project progress and
follow up on pending approvals to ensure the project stays
on track.
Project Charter Approval Signatures
Project Manager

(Signature) (Date)
Organization:

Project Sponsor

(Signature) (Date)
Name:
Position:
Organization:

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