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DOCUMENT NO: EPI/MRP/SOP/01,

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MANAGEMENT RELATED PROCEDURES

DOCUMENTED INFORMATION ISSUE NO. 02 DATE: 16.08.2020

REV. NO. 00 DATE: 16.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

1.0 Purpose: To ensure control of documents and records of integrated management system
(IMS).

2.0 Scope: The scope of this procedure includes Management Handbook, Management
Related Procedures, works manual & related formats.

3.0 Responsibility: MR, Respective HODs, ISO Co-ordinators and Site In-Charges

4.0 Procedure:

4.1 The Management Handbook is reviewed by Director (Projects) / Management

Representative and approved by the Chairman & Managing Director. The
Management Related Procedures is approved by Management Representative.
Works Manual is approved by Chairman & Managing Director and other detailed
work documents such as work instructions formats, registers, check lists etc. are
approved by the respective Department Heads.

4.2 HODs are authorized to approve job descriptions, authorities,

responsibilities, and any other work allocation within their sections
/functions to the officials at ROs and CO. Organization Chart is to be maintained at
every Division at ROs and CO.

4.3 All documents carry, Title of document, Document no., Issue & Revision status,
Date, Pages. MR is responsible for maintenance and control of all documents e.g.
Management Related Procedures, Management Handbook & Works Manual.

4.4 MR is responsible to make available the updated copies of the Management

Handbook, Management Related Procedures, Works Manual and other
documents after approval.

4.5 A master list is prepared & maintained by MR showing the title & document no., its
current revision status as per format EPI/MR/F/1. The original signed IMS copies
i.e. Management Handbook & Management Related Procedures is maintained
by MR.

4.6 Each copyholder ensures that the IMS copies are updated and available for use
and remain accessible to all the officials within the department.

4.7 All the IMS copies, meant for distribution are stamped on all pages as “Controlled”
& distributed as per distribution list EPI/MR/F/3.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
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REV. NO. 00 DATE: 16.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.8 If any official proposes a change in IMS documents, a revised document is

prepared and submits to designated authority for approval. On approval MR
incorporates the changes into the IMS documents and updates master List. An
amendment record sheet EPI/MR/F/2 is prepared and updated accordingly by MR.

4.9 Initially, all IMS documents are having the status as revision `0’. The next change
is revision `1’ to be incorporated on all documents. The MR ensures
the distribution of the revised copy of the documents as per the distribution list.

4.10 A copy of all obsolete documents is maintained by MR in a separate file/folder as

identified “OBSOLETE”. At the end of three years, obsolete documents are
permanently DELETED / destroyed by MR.

4.11 All copies of the Management Handbook are codified with EPI/MH/.. followed by
the serial number, e.g. EPI/MH/01, EPI/MH/02 etc. The Management Related
Procedures are codified as EPI/MRP/SOP/01, EPI/MRP/SOP/2 etc. These
procedures are listed in Management Handbook. Any form/format related to a
procedure (SOP) is codified by “EPI/+++/F/*” where +++ indicates Division, F
indicates Format, & * indicates specific serial number allotted to particular document in
that series e.g EPI/MRP/SOP/01 may have two formats, codified as EPI/MR/F/1 and
EPI/MR/F/2.
Procedure in Works Manual indicated with Chapter No.
Format for Procedures in Works Manual indicated with EPI/WM/Chapter No./*
Where * indicates Specific serial number allotted to particular document in that
series.

4.12 All documents may be maintained either in hard copies or in soft copies. If soft
copies are maintained, the approval system and control may be defined through
passwords. The information technology section provides the back-up and other
facilities for control of documents.

4.13 Records are maintained in respective formats carrying list of

files/documentation records. A list of records is maintained in EPI/MR/F/4 .

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/01,
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MANAGEMENT RELATED PROCEDURES

DOCUMENTED INFORMATION ISSUE NO. 02 DATE: 16.08.2020

REV. NO. 00 DATE: 16.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.14 File Numbering:

New File at Corporate Office/Regional Offices (NRO, WRO, SRO, ERO & NERO) and at
Project Sites is opened and no.(s) is / are given in the following way:

AAA/BBB/CCC/DDD Where:-

• AAA indicates location i.e. DLI (for corporate office), NRO, WRO, SRO, ERO &
NERO (for regional offices).
• BBB indicates Division responsible for maintenance of file .i.e. MR/C&E/Cont etc, In
case of site “Name of works/Project” is used against BBB.

• CCC indicates Project code no. allocated by P & M Division for Sites. For,
Corporate & Regional Offices it indicates the function i.e. GEN/TENDER etc.

• DDD indicates File no. allocated serially.

5.0 Enclosures:

Doc. / Format No. Title

EPI/MR/F/1 Master List of documents
EPI/MR/F/2 Amendment Record Sheet
EPI/MR/F/3 Distribution List
EPI/MR/F/4 List of Records

6.0 References:

Clause 7.5 of ISO 9001:2015, ISO 14001:2015 and 45001:2018

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/02,
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MANAGEMENT RELATED PROCEDURES

CONTROL OF NON - CONFORMING ISSUE NO. 02 DATE: 16.08.2020

OUTPUTS REV. NO. 00 DATE: 16.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

1.0 Purpose:

To control non-conforming Output to prevent its unintended use or delivery.

2.0 Scope:

All projects/processes.

3.0 Responsibility:

Respective HODs, Site In-charge/Functional Heads

4.0 Procedure:

4.1 In various procedures, provision has been made for identification, evaluation,
documentation, notification, segregation and disposal of non-conforming Output,
equipment, material and services.

4.2 Non-conformances are identified either by operational staff, maintenance or

site engineer.

4.3 The source for identification can be:

a) Input from employees, customer complaint / feedback

b) Audit findings
c) Routine monitoring
d) Data analysis

4.4 The identified Non-conformances are analyzed for the root causes by concerned
functional heads. In case of accidents and incidents, investigation is done and
analyzed for root cause. Based on the analysis, corrective actions are taken to
mitigate any impacts caused or any consequences arising from accidents/ incidents
are taken.

4.5 Review of nonconformance is done by HODs in consultation with functional heads/

Project Management Division/ Site In charge for taking decision on acceptance,
disposal under concession (acceptable or reject).

4.6 If the decision is acceptable, same is executed and records maintained.

4.7 In case the decision on disposal is not feasible, a corrective action is initiated and
implemented to eliminate the detected nonconformity.

4.8 Functional heads are responsible for implementing the corrective actions
proposed.
APPROVED & ISSUED BY
(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
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MANAGEMENT RELATED PROCEDURES

CONTROL OF NON - CONFORMING ISSUE NO. 02 DATE: 16.08.2020

OUTPUTS REV. NO. 00 DATE: 16.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.9 Records of corrective actions taken are maintained by Functional Heads.

4.10 The effectiveness of the corrective actions taken is reviewed for continual
improvement.

4.11 In case of release of Output under concession, customer’s approval is obtained

and relevant records are maintained.

4.12 No Output is delivered / activity done unless and until all activities related to
quality of Output are ensured and necessary information is authenticated by
appropriate authority.

4.13 In case a non-conformity is detected during actual construction, erection,

commissioning and Performance Guarantee Tests (PGT), necessary modifications,
replacements or changes are made by Site In-charge. In case of any deviation
from contract, approval from client is obtained. After this, it is re-inspected before
allowing further activities.

4.14 Where non-conformity is detected after delivery, handing over or during use,
appropriate action depending upon the nature of non-conformity and effects or
potential effects of the non-conformity are taken within provisions of contract. In
consultation with the customer.

4.15 The Non-Conforming Outputs Control Report is to be prepared on half yearly basis
from each ROs & Site as per the format no. EPI/MR/F/05 and sent along with the
Internal Audit Report.

5.0 Enclosures

Doc. / Format No. Title

EPI/MR/F/05 Non-Conforming Outputs Control Report

6.0 References:
Clause 8.7 of ISO 9001:2015.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/03,
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MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 16.08.2020
CUSTOMER SATISFACTION REV. NO. 00 DATE: 16.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

1.0 Purpose:

To obtain customer feedback and determine customer satisfaction.

2.0 Scope:
Customer feedback including complaints, customer satisfaction and concerns of
interested parties.

3.0 Responsibility:
HOD, (PMD/Marketing)/Site In-charge, MR
4.0 Procedure:
4.1 Customer Satisfaction:

4.1.1 In order to measure the performance of QMS & EMS, obtain information from
customer regarding their perceptions as to whether EPI has met the customer’s
requirements.
a) Direct interaction of site personnel with client personnel either by verbal
means or in review meetings
b) All customers are requested to provide feedback on an ongoing project twice a
year and on completion of the project in format No.EPI/MR/F/06. All efforts are
made to obtain such feedbacks. Copy of the feedback is sent to MR on half-
yearly basis along with the Internal Audit Report.
4.1.2 Analyse the data in each feed back to ascertain:
- shortcomings of EPI as per customer’s perception
- positive areas where customer is satisfied with EPI
- change (positive or negative) w.r.t. earlier feedback
- causes for dissatisfactions of customer

4.1.3 The areas of dissatisfaction are treated as inputs for the purpose of improvement
and taking necessary corrective actions.

4.2 Customer Complaints:

4.2.1 The customer complaints are received through direct communications and/or
during Progress Review meetings held at site. These communications are
recorded in Customer Complaint Register maintained at site. Action is taken by
site office to resolve these problems and inform client about action taken. If the
complaint is not resolved at site level, then it is informed to PMD-RO/CO for
further action & resolution at RO/CO level.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/03,
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MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 16.08.2020
CUSTOMER SATISFACTION REV. NO. 00 DATE: 16.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.2.2 Complaints received from the Customer at Site, are maintained in Customer
Complaints Registers in the Format EPI/MR/F/07.

4.2.3 The customer complaints & the corrective measures are discussed during
Progress review meetings.
4.2.4 The decision taken during Progress review is communicated by the concerned
PMD to site and corrective measures are implemented by the site official and it is
recorded in the Format No. EPI/MR/F/07.
4.2.5 After corrective action is taken at site, the complaint is closed. If required, client is
informed of actions taken and it is also conveyed to RO/CO.
4.2.6 The Records of Customer Complaints Registers maintained at Site in the Format
EPI/MR/F/07 is to be sent along with the Internal Audit Report on half yearly basis.

4.3 External Parties Complaints/Communications :

4.3.1 Communications/complaints from any of the interested parties are dealt with by
the authority who receives such communications. All others concerned are kept
informed.
4.3.2 All efforts are made to resolve concerns of interested parties to their satisfaction
without jeopardizing EPI policies and procedures.
4.3.3 Any communication which can lead to litigation or stoppage of work at site are
immediately brought to the notice of CMD, Director (Projects) and RO In-charge.
4.3.4 Records of such communications are maintained.

5.0 Enclosures:

Doc. / Format No. Title

EPI/MR/F/06 Customer Feedback
EPI/MR/F/07 Customer Complaints Resister at Site

6.0 References: Clause 9.1.2 of ISO 9001:2015.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/04,
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MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 16.08.2020
INTERNAL AUDIT REV. NO. 00 DATE: 16.08.2020

INTEGRATED MANAGEMENT SYSTEM

ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

1.0 Purpose:
To carry out internal audit to verify compliance to the planned arrangements within
the Integrated Management System (IMS).

2.0 Scope:
All processes under QMS & EMS in EPI and OHSMS at Corporate Office.

3.0 Responsibility:

MR, ISO Co-ordinators at ROs/CO, Respective HODs/ Site In-charge.

4.0 Procedure:

4.1 Internal Audits are carried out at least once in 6 months at CO, ROs and sites. The
frequency of audit may be changed by Management based on the following:

• Customer/Stakeholder complaints, if any

• Contractual requirements as applicable
• Significant changes in Management, Organization, Policy, Product & Technology etc.
• Changes affecting the Integrated Management System such as legal requirements
• Results of previous audits (internal & external)

4.2 The annual internal audit plan is prepared by MR in Format EPI/MR/F/08 based on the
above and approved by CMD. MR circulates the approved plan to ISO-coordinator at all
ROs. The plan is updated if necessary.

4.3 Internal audit schedule based on annual schedule is prepared by MR in Format

EPI/MR/F/09 for each audit cycle, for CO and approved by CMD. Similar schedules for
ROs are prepared by respective ISO Co-ordinators and approved by RO In-charges.
The approved audit schedule is circulated to concerned HODs/ RO In-charges and
auditors in advance.

4.4 Trained Internal/Lead auditors who have been specifically trained are assigned for audit
in any division other than where they are presently working to carry out internal audit as
per schedule. The list of competent auditors is also maintained by MR.

4.5 In case of any minor changes in schedule, the same is resolved between the internal
auditor and HOD (i.e. the auditee).

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/04,
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MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 16.08.2020
INTERNAL AUDIT REV. NO. 00 DATE: 16.08.2020

INTEGRATED MANAGEMENT SYSTEM

ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.6 The audit team covers the entire scope of the audit. Internal auditors may prepare check
lists for collection of objective evidence through interviews, examination of documents
and observation of activities.

4.7 During audit, the auditors also verify the results of actions taken of previous audits if
any.

4.8 After all activities have been audited, the audit team reviews the findings to determine
which are to be reported as non-conformities.

4.9 The auditors prepare the internal audit report along with non-conformances in
format No. EPI/MR/F/10. The corrective action plan for each non-conformance is
recorded on the audit report by the auditee on the day of audit.
4.10 Auditor hands over one copy of audit report to auditee and one copy is sent to MR / ISO
Co-ordinators alternatively photocopies are made as needed.

4.11 The auditee/HOD takes corrective action within the stipulated time, and sends corrective
action report recorded in Format EPI/MR/F/11 to MR/ISO coordinator. The compliance of
the corrective action is to be verified by the auditor during the next audit.

4.12 The MR verifies the implementation of corrective actions and closes the Audit Report by
way of one or more of the following methods:

• Follow-up audit
• Submission of corrective action reports by the auditee along with the evidence
• Verification of related evidence.

4.13 In case of ROs/Sites respective ISO Coordinator verifies the implementation of corrective
actions and closes the Audit Report.

4.14 In case auditee/HOD is unable to take action within the stipulated schedule, HOD sends
the intimation to MR/ ISO Co-ordinators clearly stating reasons for non-compliance.

4.15 On verification of implementation of corrective actions, or reasons for not taking action
within the stipulated time, MR/ ISO Coordinator assigns the same auditor or some other
auditor to make a note on Audit Report. This is generally done at the time of next audit
except in case of major NCs.

4.16 Copies of reports of audit at ROs / sites are maintained by the concerned ISO
Coordinators upon completion of audit. Each ISO Coordinator sends a Summary of Audit
Findings for Regional Office in the Format EPI/MR/F/12 and for Sites in the Format
EPI/MR/F/13 to MR for each half.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/04,
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MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 16.08.2020
INTERNAL AUDIT REV. NO. 00 DATE: 16.08.2020

INTEGRATED MANAGEMENT SYSTEM

ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.17 In case auditee does not take corrective action in time, the MR brings it to the notice
of CMD directly as appropriate during MRM.
4.18 MR, based on the audit results at CO prepares summary report in Format EPI/MR/F/14
and also encloses the summary reports obtained from ROs/Sites mentioned in 4.16.
These documents form the part of MR Report & presented in the Management Review
Meeting for discussion to review suitability, adequacy and effectiveness of the Integrated
Management System.

4.19 Based on the results of the audit and taking into consideration the status and importance
of the processes and areas audited, the frequency of internal audit may be changed for
continual improvement.

5.0 Enclosures

Doc. No. / Format No. Title

EPI/MR/F/08 Annual Internal Audit Plan
EPI/MR/F/09 Internal Audit Schedule
EPI/MR/F/10 Internal Audit Report
EPI/MR/F/11 Corrective Action Report
EPI/MR/F/12 Summary of Audit Findings for Regional Office
EPI/MR/F/13 Summary of Audit Findings for Sites
EPI/MR/F/14 Summary of Audit Findings for CO

6.0 References:

Clause 9.2 of ISO 9001: 2015, ISO 14001:2015 and ISO 45001:2018

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/05,
Page 1 of 2
MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 10.08.2020
MANAGEMENT REVIEW REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

1.0 Purpose:

To review the IMS, ensure its effectiveness and continuing suitability and the need
for changes to the Quality, Environmental and Safety Policy, Objectives, Targets and other
aspects of the QMS, EMS and OHSMS as an opportunity for improvement.

2.0 Scope:

IMS requirements

3.0 Responsibility:

Top Management, HOD (P&M) & MR

4.0 Procedures:

4.1 Management Review Meeting (MRM) is conducted once in six months to

ensure the continuing suitability of Integrated Management System and its
effectiveness. The records of the proceedings of MRM are maintained by HOD
(P&M). The frequency of MRM may vary depending on the availability of the
Management.

4.2 Before the scheduled management review meeting preferably one week before
the meeting, HOD (P&M) alongwith MR prepares and circulates the agenda for the
meeting to all members and invitees along with date, time & venue.

4.3 The review meeting is chaired by CMD. The other member participants are Director
(P), Director (F), MR, HODs at CO and RO In-charges. In the absence of CMD, the
review meeting is chaired by any of the Directors. Site In-charges and other
employees are invited to the meeting at the discretion of CMD or MR.

4.4 MR prepares a report on the effectiveness of the Quality, Environmental and Safety
Management System and their implementation before the scheduled Management
Review Meeting.

4.5 HOD (P&M) collects detailed status reports and follow up points of previous meeting
from Divisions, ROs and compiles the status report as on 25th of every month.

4.6 The basis for review (agenda) includes but is not limited to following:

a) Status of action points from previous management review meeting.

b) Changes in external and internal issues that are relevant to IMS and its
performance.

c) The needs and expectations of interested parties, including compliance

obligations.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/05,
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MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 10.08.2020
MANAGEMENT REVIEW REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

d) Information on the performance and effectiveness of the IMS including trends in:

I. customer satisfaction and feedback from relevant interested parties;

II. the extent to which quality, environment and OHS objectives have been
met;
III. non conformities and corrective actions;
IV. monitoring and measurement results;
V. Internal audit results;

e) The adequacy of resources.

f) The effectiveness of actions taken to address risks and opportunities.

g) Fulfillment of compliance obligations and legal requirements.

h) Results of participation and consultation.

i) Relevant communication(s) from interested parties, including complaints.

j) Opportunities for improvement.

4.7 The reviews are carried out and directives are issued by the CMD to the concerned
HOD's for necessary action as discussed and agreed during review meeting.

4.8 The minutes of the MRM alongwith the status report is circulated by HOD (P&M) to all
HODs (for taking corrective actions) within one week after the meeting. The Minutes of
Meeting are circulated in hard/soft medium.

5.0 Enclosures:

Doc. No. / Format No. Title

Agenda of MRM
MR's report.
Minutes of MRM

6.0 References:

Clause 9.3 of ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/06,
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MANAGEMENT RELATED PROCEDURES

NONCONFORMITY & CORRECTIVE ISSUE NO. 02 DATE: 10.08.2020

ACTION REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

1.0 Purpose:

To eliminate the causes of non-conformities in order to correct and prevent occurrence /

recurrence so as to enhance the quality of service to customer/interested parties.

2.0 Scope:

All non-conformities covering product, services and complaints

3.0 Responsibility:

MR, Respective HODs / Site In-charge

4.0 Procedure:

4.1 Corrective actions are taken in the following areas:

a) Materials/Product nonconformities
b) process nonconformities
c) customer complaints & communications from interested parties

4.2 The non-conformities can be identified in product, process and/or systems.

4.3 The non-conformities in the product/process can be found as a result of process

monitoring/product test reports or audit results. This includes the non-conformance
identified as a result of EHS monitoring, incidents reported, accidents/emergencies,
Visitor observations, Legal Regulation compliance report etc.

4.4 In addition the non-conformances can also be identified based on

customer/stakeholder complaints/feedback.

4.5 The non-conformances requiring corrective actions are dealt as below:

4.5.1 Engineering:

a) In case of a non-conformity detected during engineering work (i.e. prior to

approval & issue), it is reworked, revised and then approved.

b) In case of non-conformity detected after issue of design/drawing/specifications, it

is either immediately recalled or communication sent for ‘HOLD’ depending upon
the seriousness of non-conformity. It is re worked, revised and re-issued duly
approved.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/06,
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MANAGEMENT RELATED PROCEDURES

NONCONFORMITY & CORRECTIVE ISSUE NO. 02 DATE: 10.08.2020

ACTION REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

c) In case the non-conformity is detected after completion of the activity, this

information is taken as a feedback or input for next activity/project.

d) The corrective action is taken as per Works Manual-Procedure on Design &

Engineering for Project Implementation.

4.5.2 Quality Assurance

In case of any non-conformity detected during inspection of material/product,

necessary corrections are made with approval of concerned competent authority or
customer as per Works Manual- Procedure on Quality Assurance.

4.5.3 Project Management at RO/Site: If a non-conforming product is detected during

execution at site, suitable corrections are made to make it functional as per Works
Manual- Procedure on Execution of Projects.

4.6 The information about the actual and potential non-conformity is brought to the notice
of the concerned HOD by any employee based on findings of, in-house non
conformances of process and implementation and customer complaints. The HODs
review the corrective actions for appropriateness and approve the same.
Modifications/alternate corrective actions are identified as needed.

4.7 HOD investigate the causes for non-conformance and failures relating to contracts
operation and determine and plan the corrective action needed to eliminate the
causes for the actual non-conformances so that it does not recur.

4.8 Records of disposition of non-conformity are recorded in Format EPI/MR/F/05 for

“non-conforming outputs control report” mentioned/enclosed in the chapter
EPI/MRP/SOP/02 & EPI/MR/F/11 for “Corrective Action Report” mentioned/enclosed
in the chapter EPI/MRP/SOP/04.

5.0 Enclosures:

Doc. No. / Format No. Title

EPI/MR/F/05 Non-conforming outputs control report
EPI/MR/F/11 Corrective Action Report

6.0 References:

Clause 10.2 of ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/07,
Page 1 of 2
MANAGEMENT RELATED PROCEDURES

MONITORING AND MEASURING ISSUE NO. 02 DATE: 10.08.2020

RESOURCES (CALIBRATION) REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

1.0 Purpose:

To monitor and measure the key characteristics of operations and activities that can have
significant impact on the quality, environment & Safety & to establish a procedure for
calibration of monitoring equipments used in QMS, EMS and Safety.

2.0 Scope:

This procedure covers monitoring and measurement of quality, environmental & safety
parameters of all significant environmental aspects, hazards and legal requirements and
inspection of equipment and materials.

3.0 Responsibility:

Site In-charge, respective HODs, MR

4.0 Procedure:
4.1 EPI is involved in construction activity. The activities, product, services of EPI are
monitored accordingly.

4.2 Frequency of monitoring of environmental parameters are aligned with the

frequency laid down by the regulatory body of the state in which site is located.

4.3 Only state approved external agency is engaged to check/measure all prescribed
environmental parameters by using calibrated instruments and equipment. The
approved agency shall submit the copy of approval and records of calibrations of
instruments/equipment to Site In-charge.

4.4 Reports of prescribed environmental & safety parameters shall be documented

and maintained by concerned HOD / Site In-charge

4.5 Site In-charge is responsible for monitoring the overall environmental parameters
at site and maintains associated records.

4.6 When monitoring is done in-house, calibrated equipment is used to measure the
quality and environmental parameters. Records of calibration and status are
maintained.

4.7 For inspection of equipment carried out at supplier’s/manufacturer’s premises, it is

ensured that only the required and calibrated/ verified instruments are used for
testing. In case these are not available the inspection is not carried out till these
are arranged.

4.8 If any measuring instrument is installed in construction plant & Machinery (eg
Batching Plant) the same are got calibrated or verified before use at site or at the
time of dispatch from central workshop.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/07,
Page 2 of 2
MANAGEMENT RELATED PROCEDURES

MONITORING AND MEASURING ISSUE NO. 02 DATE: 10.08.2020

RESOURCES (CALIBRATION) REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.9 If the material test laboratory facility is provided at site, the testing & measuring
instruments used are duly calibrated and they carry the calibration status.

4.10 If any material is sent out for testing, it is ensured that the material is tested using
required calibrated instruments. Generally NABL certified laboratories are
preferred.

4.11 The instruments are re-calibrated before due date as per recommendation of
OEM.

4.12 The instruments are protected against misuse, adjustment and mishandling. Only
authorized persons are permitted to use these equipment.

4.13 Whenever any equipment is found malfunctioning or apparently out of calibration,

suitable measures are taken to rectify the same, till then the same is put out of
use. It is also analyzed if it has affected the measurement before detection of the
problem.

4.14 The master gauges & other test equipment, if used, for calibration are calibrated
against national or international standards. The valid calibration certificates are
obtained from the calibrating agency and maintained.

4.15 Records of all calibration activities are maintained.

4.16 Site In-charge checks and maintains approval record of state approved agency.

4.17 Site In-charge and other relevant functions generate and submit report for
monitoring and measurement of environmental & safety parameters.

4.18 Respective HOD/ Site In-charge is responsible for overall quality, environmental &
safety performance measurement and compliance to legal requirements.
5.0 Records:

Doc. No. Title

EMP DATA
Documents pertaining to Testing
Documents pertaining to Safety

6.0 References:

Clause 7.1.5 of ISO 9001:2015, 9.1.1 of ISO 14001:2015 & ISO 45001:2018

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/08,
Page 1 of 5
MANAGEMENT RELATED PROCEDURES

COMPETENCE, TRAINING & ISSUE NO. 02 DATE: 10.08.2020

AWARENESS REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

1.0 Purpose:

To identify training needs and to provide training for achieving the desired Competence
level & awareness.

2.0 Scope:

All Persons working for and on behalf of EPI.

3.0 Responsibility:

HOD (HRM) / HRM In-charges at ROs / Site In-charges and HODs at CO & ROs.

4.0 Procedure:

4.1 General

4.1.1 The annual performance appraisal of each employee provides for identification
of training needs.

4.1.2 The Identification of training needs for existing employees is based on

educational qualifications, present and past experience and training imparted
till date.

4.1.3 The HOD identifies the training needs of employees of the Division based on
the following criteria:

i. Present level of knowledge.

ii. Performance on the job assigned.

iii. Utilization in the present field of work taking his / her ability and interest
into account and any other responsibility that he / she can undertake.

iv. New jobs and responsibilities likely to be assigned to the individual

v. New development in the field including up-gradation of technology and

Skills that is required.

4.1.4 Identification of training needs for new employees are based on the
educational qualifications, experience and training received before joining the
Company.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/08,
Page 2 of 5
MANAGEMENT RELATED PROCEDURES

COMPETENCE, TRAINING & ISSUE NO. 02 DATE: 10.08.2020

AWARENESS REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.1.5 Identification of training needs for Senior Management:

i. Reporting Officers shall identify the training needs for them
ii. CMD shall identify his own training area.

4.1.6 Based on the identified training needs, HRM Division consolidates the total
training requirements of the Company.

4.1.7 HOD (HR) prepares an Annual Training Calendar based on identified training
needs, the feedback received through ACRs or identified in consultations with
various RO In-charges and HODs.

4.1.8 Competence of suppliers / contractors is ensured at the time of placing PO /

WO on them. The supplier / contractor in turn ensure deployment of
competent personnel, as per requirement of work.

a. Site In-charge (s) assesses the competence of contractor’s personnel and

verbally informs the contractor about training needs if any or replacement with
suitable persons and identifies the training needs of the personnel deployed by
contractor.

b. The contractor provides training to the persons or takes other actions.

c. Special care is ensured to deploy competent persons to perform those

activities, which can have significant impact on the environment.

4.2 Method:

4.2.1 Execution of training needs of EPI employees shall be done in any of the
following manner depending upon the needs-

a. External Training
b. In-house training through external faculty
c. In-house training through internal faculty

4.2.2 Procedure followed for External Training:

4.2.2.1 Based on the training needs identified and recommendations of the HODs,
executives shall be nominated for various training workshops and
programmes organized by external training institutes. The nomination list
shall be prepared ensuring a match between the individual's training
requirement and module offered by the training institution.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/08,
Page 3 of 5
MANAGEMENT RELATED PROCEDURES

COMPETENCE, TRAINING & ISSUE NO. 02 DATE: 10.08.2020

AWARENESS REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.2.2.2 The nomination of the person shall be discussed by the HOD with the
HOD(HR) who shall obtain the approval from CMD.

4.2.2.3 On obtaining approval from the CMD, required formalities shall be

completed and an intimation letter shall be sent to the concerned individual
with regard to approval of his training programme and instructions to make
arrangements for attending the program.

4.2.2.4 The nominated employees shall attend the specified training and on return
shall give feedback to HOD(HR) through his HOD in Format No.
EPI/HRM/F/01.

4.2.2.5 All details related to the individual attending training shall be entered in the
Personal File and records of training maintained.

4.2.2.6 A Six Monthly Post Training Evaluation Feedback shall be carried out by the
HOD(HR) in Format No. EPI/HRM/F/02 where the concerned superior shall
evaluate improvement in employee who have attended the external training
programme. The feedback shall be analyzed and any case of retraining, if
recommended, shall be recorded for suitable action.

4.2.3 Procedure followed for In-house Training (by external faculty)

4.2.3.1 Based on the training calendar for the year, the HOD (HR) shall organize
training programme/ workshops by external faculty.

4.2.3.2 Once a particular programme is planned to be organized, a suitable faculty

for the same shall be identified and arrangements are finalized.

4.2.3.3 A request for nominations shall be sent to all concerned HODs with the
names of executives for whom the programme has been specially designed
(based on training need assessment). In the case of generic program HOD's
may use their own discretion for nominating executives.

4.2.3.4 The training programme shall be conducted by the faculty as per plan.
Attendance of all participants shall be taken and records maintained.

4.2.3.5 The nominated employees shall attend the specified training and shall give
feedback in format no. EPI/HRM/F/03 to HOD (HR) through his HOD.

4.2.3.6 All details related to the participants attending training are entered in the
Personal File(s).

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/08,
Page 4 of 5
MANAGEMENT RELATED PROCEDURES

COMPETENCE, TRAINING & ISSUE NO. 02 DATE: 10.08.2020

AWARENESS REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.2.3.7 A Six Monthly Post Training Evaluation Feedback, who have attended in
house training programmes, shall be carried out by the HOD (HR) in format
no. EPI/HRM/F/02 where the concerned HOD shall evaluate improvement in
employees who have attended the specified training programme. The
feedback shall be analyzed and any case of retraining, if recommended,
shall be recorded for suitable action.

4.2.4 Procedure followed for In-house Training (by internal faculty)

4.2.4.1 Based on the training calendar, the HOD (HR) shall organize training
programme/ workshops by internal faculty.

4.2.4.2 Once a particular programme is planned to be organized a suitable faculty

for the same shall be identified.

4.2.4.3 A request for nominations shall be sent to all concerned HODs with the
names of executives for whom the programme has been specially designed
(based on training need assessment). In the case of generic program
HOD's may use their own discretion for nominating executives.

4.2.4.4 The training programme shall be conducted by the faculty as per plan.
Attendance of all participants shall be taken and records maintained.

4.2.4.5 The nominated employees shall attend the specified training and shall give
feedback to HOD (HR) through his HOD in format no. EPI/HRM/F/03.

4.2.4.6 All details related to the participants attending training shall be entered in
the Personal File(s).

4.2.4.7 A Six Monthly Post Training Evaluation Feedback, who have attended in
house training programmes, shall be carried out by the HOD (HR) in format
no. EPI/HRM/F/02 where the concerned HOD shall evaluate improvement
in employees who have attended the specified training programme.

4.3 Participation

HODs shall identify specific individuals for each mode of training at the time of filling
the Annual Appraisal Reports in consultation with the employee to ensure their
participation in identification of training needs.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/08,
Page 5 of 5
MANAGEMENT RELATED PROCEDURES

COMPETENCE, TRAINING & ISSUE NO. 02 DATE: 10.08.2020

AWARENESS REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.4 Execution of induction training

4.4.1 Induction training is imparted to all the new employees. Duration is decided
in individual cases in consultation with their HOD.

4.4.2 The first step of bringing a new employee into the organization is the
induction training.
4.4.3 The focus of the training includes:

• Introduction of the new employee to the organization in general and to

the people with whom he will work.
• Awareness of the general Company policies and management systems
like QMS/EMS/OHSMS etc. that apply to them and also the specific work
environment and requirements.

• Clarification of doubts and questions about the job and the organization
through procedures of the Division (s) /Process (s).

4.5 Site-In-charge shall be responsible to impart similar suitable awareness training to

contractor’s personnel working at site. Records of training shall be maintained at
respective locations.

4.6 The records of competence, training, and awareness are maintained for personnel
appropriately.

4.7 Individual Service Record of an employee is maintained till in service.

5.0 Records:

Doc. No. Title

EPI/HRM/F/01 Training feedback (OUTSIDE)
EPI/HRM/F/02 Post training effectiveness evaluation
EPI/HRM/F/03 Training feedback (INHOUSE)

6.0 Reference:

Clause 7.2 & 7.3 of ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
 hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/09,
Page 1 of 3
MANAGEMENT RELATED PROCEDURES

COMMUNICATION ISSUE NO. 02 DATE: 10.08.2020

REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

1.0 Purpose:

To establish a process for communication, participation and consultation.

2.0 Scope:

All Internal and external communication, participation and consultation.

3.0 Responsibility:

All HODs, RO In-charges, Site In-charges.

4.0 Procedures:

4.1 Internal Communication, participation & consultation

4.1.1 Internal communication (i.e. Communication to all employees both upwards &
downwards) is considered to be a very vital aspect for efficient functioning in EPI.

4.1.2 The Quality, Environmental & Safety Policy is displayed at appropriate places in the
offices and sites of EPI so that it is available to all persons working for and on behalf
of EPI and they are aware of it at all times.

4.1.3 The controlled copies of documents are distributed to all as per distribution list to
help them to understand the system and implement it effectively. The revisions are
also sent to all controlled copyholders.

4.1.4 The most important method of internal communication adopted is by sending copies
of relevant documents. For all policy matters, decisions taken, services provided, etc.
copies of the circulars, office orders, notification, inter office memos, emails etc. are
sent as decided by the issuing authority based on Corporate guidelines to persons
concerned with the process.

4.1.5 Internal communications processes are established & implemented to ensure that
the personnel at each relevant level and function are aware of the following:

- the Integrated Management System (IMS);

- the importance of conformance with the policy, procedures and system;
- the potential consequences of system non-conformances;
- individual roles and responsibilities in achieving conformance with procedures,
including emergency preparedness and response;
- the significant environmental aspects and hazards associated with work activities
and the benefits of improved performance of QEHS Management System.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/09,
Page 2 of 3
MANAGEMENT RELATED PROCEDURES

COMMUNICATION ISSUE NO. 02 DATE: 10.08.2020

REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.1.6 Internal communications may be accomplished by the use of:

- Notice boards
- Awareness training of facility personnel, as appropriate in line with job function
- Training of relevant job functions, as appropriate
- Newsletters, Electronic notes, emails
- phone, personnel communication
- Team meetings and minutes of meeting
- Employees participation & Suggestion box
- Management reviews, minutes of meeting and Corrective Action Requests etc

4.1.7 Selectively, articles and news items are published in the EPI in-house magazines.

4.1.8 Meetings are held whenever required for various topics, where team briefings are
done. They are conducted by CMD, Directors, HODs, Projects Heads, Site In-
charges, functional Heads / RO In-charges.

4.1.9 Wherever appropriate, presentations are made to a select audience/target population

using audio, visual and electronic media aids.

4.1.10 HOD/RO In-charges give information about the outcome of various meetings to the
concerned personnel in their divisions / ROs. The employees give suggestions to their
HODs.

4.1.11 HOD (HRM) appoints OH&S coordinator who communicates with MR either verbally
or in writing to ensure performance of OHSMS in CO.

4.2 External Communications including communication with Customers

4.2.1 Enquiries, complaints and other communication (received by e-mail, fax, from
external parties are put up to respective HODs for taking appropriate action.

4.2.2 The HODs are responsible for responding to inquiries from interested parties and
regulatory agencies. The application / reports are sent to statutory regulatory bodies
in line with the required frequency of the applicable legal / other requirements. Record
of such application / reports is maintained as evidence of compliance.

4.2.3 Reply to the complaints about the action taken is sent to complainant by the
designated official/ authority. The proposed response by HOD is discussed with
concerned officials/ authority. The officials are nominated on merit of each case.

4.2.4 In case of verbal communication from external interested parties nominated officials
hold meeting with interested parties for consideration of their concerns and
appropriate actions are taken.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
 hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/09,
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MANAGEMENT RELATED PROCEDURES

COMMUNICATION ISSUE NO. 02 DATE: 10.08.2020

REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.2.5 Wherever required and feasible HOD establishes communications with public
authorities regarding significant aspects, potential hazards, emergency planning and
other relevant issues.

4.2.6 External communication with respect to significant environmental aspects or hazards

are discussed with respective HOD and decision whether to respond to the same is
taken and recorded. In case it is decided to communicate, officials are thus identified
and authorized for the same. These officials may discuss the matter with others as per
requirement. Customer feedback are recorded.

4.2.7 The HOD is responsible for determining the need for and preparation of any
notification to regulatory agencies on as need basis.

4.2.8 External communication process mechanism includes the following:

a) E-mails, letters, web site/ internet/fax.
b) Meetings/ conferences (video)/ briefings with customers
c) Meeting with stake holders
d) Notice boards/ newspaper advertisement & Display of QES policy

4.3 Records of External and internal communications, are maintained by the concerned persons.
The relevant records of external communication concerning environmental and safety aspects,
statutory bodies inquiries, notifications and reports are maintained by department as
applicable.

4.4 The public is authorized to seek any information from EPI under R.T.I Act. Public Information
Officer (PIO) has been nominated at CO while all RO In-charges are nominated as Assistant
Public Information Officers (APIO). The procedure for handling queries is strictly as per R.T.I.
Act which is also displayed on the website of EPI for information of public.

4.5 Records of external communication related to RTI are maintained by PIO and AIPOs.

5.0 Enclosures

Doc./Format No. Title

Correspondence files w.r.t. RTI

6.0 References:

Clause 7.4 of ISO 9001:2015, ISO 14001:2015 and ISO 45001:2018

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/10,
Page 1 of 9
MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 10.08.2020
ENVIRONMENTAL ASPECTS (SITE) REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

1.0 Purpose:

To identify, evaluate and review environmental aspects and their associated impacts.

2.0 Scope:

All activities, product and services of EPI.

3.0 Responsibility:

Respective HOD, Site In-charge, MR

4.0 Procedure

4.1 Environment Management Programme (EMP) Data based on following

environmental aspects mentioned in Appendix-I, II & III and processes to mitigate
them are to be prepared.

I. Control of Noise

II. Control of Leakage of Oil/Fuel

III. Control of Wastage of Water

4.2 Besides the identified significant aspects, EPI may also consider other activities
for improvement of its environments at various sites/ areas of operation.

4.3 Regional Offices (ROs) are responsible to collect EMP data’s from the Sites &
sent them along with the Internal Audit Report to MR on half-yearly basis.

4.4 MR/ISO Co-ordinators are responsible to maintain the EMP data at

Corporate/Regional Offices.

5.0 Enclosures:

Doc. No./ Format No. Title

Appendix I Control of Noise
Appendix II Control of Leakage of Oil, Fuel
Appendix III Control of Wastage of Water

6.0 Reference:
Clause 6.1.2 of ISO 14001:2015

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/10,
Page 2 of 9
MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 10.08.2020
ENVIRONMENTAL ASPECTS (SITE) REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

APPENDIX I
CONTROL OF NOISE

1.0 Purpose:
To control and minimize Noise pollution at Sites generated due to
various activities i.e Use of Construction Plant & Machinery, Drilling, concrete
breaking, Improper functioning of construction Plant & Machinery, Use of horns by
vehicle drivers etc.
2.0 Scope
All Site offices

3.0 Responsibility

Site In-charges, RO In-charges, HODs, MR

4.0 Procedure:
4.1 Noise is generated due to various activities of EPI. However, the significant
aspects are as below:

• Use of Construction Plant & Machinery

• Drilling, concrete breaking
• Improper functioning of construction Plant & Machinery
• Use of horns by vehicle drivers

4.2 Site in-charge shall be responsible to ascertain permissible noise levels, during
day and night, from published regulatory material/legal register or through
liaison with local regulatory authorities.

4.3 Noise level during construction activity at project site shall be monitored through
internal or external resources. Records of monitoring shall be maintained at the
site in the format EMP-01 & is sent to concerned ROs on half yearly basis.
4.4 If the noise level higher than the permissible limits is inevitable, specially in
activities like breaking of concrete, blasting, piling etc., warning signs shall be
displayed at the related points to enable visitors to take appropriate preventive
action. Ear muffs or cotton ear plugs shall be made available to workers, staff
and visitors accessing these areas.
4.5 EPI employees working in the area where noise level is more than the specified
shall be issued ear muffs for use throughout their presence in that area when
construction is in progress.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/10,
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MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 10.08.2020
ENVIRONMENTAL ASPECTS (SITE) REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.6 Similar operational control as mentioned above shall be exercised by the site in-
charge over contractor labor working at site. Contractor shall be required to
provide ear muffs to his labor.

4.7 Preventive maintenance of construction plant and machinery shall be carried

out as per preventive maintenance schedule to eliminate chances of excessive
noise generation.

4.8 In case of excessive noise generation from construction plant and machinery,
the same shall be got repaired without loss of time or put out of use.

4.9 The equipment shall be serviced at planned intervals to control generation of

undesired noise due to its operations.

4.10 Signs shall be put up along the route followed by vehicle drivers to avoid
blowing horns unnecessarily.

4.11 Any complaint/concern expressed by neighboring population on the issue of

excessive noise generation shall be addressed by the site in-charge.

EMP-01 CONTROL OF NOISE POLLUTION

Purpose To control and minimize Noise pollution at Sites generated due to various
activities i.e. Use of Construction Plant & Machinery, Drilling, concrete breaking,
Improper functioning of construction Plant & Machinery, Use of horns by vehicle
drivers.
Objective To ensure that noise levels are kept within the permissible limits and to
safeguard staff, workers & visitors from the exposure to high noise level. To
keep noise levels within prescribed limits i.e. 65db at Office Premises and 75db
at Sites.
Scope All Site offices
Overall Site In-charges, RO In-charges, HODs, MR
Responsibility
Time Period 1 Year (each financial year)
Target To keep noise levels within prescribed limits
Frequency of Half Yearly
Review

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/10,
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MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 10.08.2020
ENVIRONMENTAL ASPECTS (SITE) REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

EMP-01- CONTROL OF NOISE POLLUTION

……………..REGION
……Half, for financial year-…….

SL. PROJECT TARGET ACHIEVEMENT ADDL.

NO. NAME/CODE RESOURCES
/REMARKS

(SIGNATURE OF ISO CO-ORDINATOR)

NAME
DESIGNATION

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/10,
Page 5 of 9
MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 10.08.2020
ENVIRONMENTAL ASPECTS (SITE) REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

APPENDIX II

CONTROL OF LEAKAGE OF OIL, FUEL

1.0 Purpose

To control and minimize leakage and wastage of Fuel, Oils, Lubricants and
Generation of fumes while using Construction Plant & Machinery, storage &
transfer.

2.0 Scope

All site offices

3.0 Responsibility

Site In-charges, RO In-charges, HODs, MR

4.3 Procedure:

4.4 Site in-charge shall take appropriate measures to ensure that leakages,
wastages of fuel, oil lubricants is minimized and avoided and also ensure that
vaporization is contained.

4.5 The storage and refueling areas shall be established in a location where they will
not generally be removed during the course of the contract.

4.6 As far as possible and practical, the quantities of oil and fuel to be stored at site
shall be minimum.

4.7 Fuel, oil and lubricant’s storage facilities shall be located on impermeable
surfaces with controlled drainage, away from storm water sewers, grids,
channels and watercourses.

4.8 All funnels, buckets, containers, brushes and other associated equipment should
also be kept in a bunded area when not in use.

4.9 If oils, hydraulic oils are being stored in barrels from which it may be required to
transfer small quantities to other containers before use, a tap fitted to the barrel
should be used.

4.10 Tanks shall be labeled with their contents and storage capacity to reduce the risk
of overfill and spillage.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/10,
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4.11 Where possible, hydraulic hoses shall be protected from damage. Hoses and
connections shall be regularly checked for leaks and faults.

4.12 If small amounts of oil or diesel are being stored within your working area, it shall
be ensured that they are:
• stored upright

• with their lids securely on

• located away from watercourses or surface water drains

• correctly labelled

• stored in accordance with the manufacturer’s instructions.

4.13 Oil accumulated through spillage inside machines shall be cleaned by soaking it
in cotton / jute cloth. This oil soaked cloth shall be collected and put in separate
bins and disposed off.

4.14 Oil accumulated through spillage in ground shall be socked in sand & the area
cleaned with cotton / jute which shall be collected, stored and disposed off as
above.

4.15 Used oil shall be collected in oil-pit / equipment tank and transferred to used Oil
Storage Area through drums. These used oil drums shall be sent for disposal to
recyclers.

4.16 Leakage of oil, fuel incidents level during construction activity at project site shall
be monitored through internal or external resources. Records of monitoring shall
be maintained at the site in the format EMP-02 & is sent to concerned ROs on
half yearly basis.

EMP-02 CONTROL OF LEAKES, SPILLAGE OF FUELS & OILS

Purpose To control and minimize Leakage and wastage of Fuel, Oils, Lubricants and
Generation of fumes while using Construction Plant & Machinery, storage &
transfer.
Objective To ensure that wastages are avoided and land pollution is minimized.
Scope All Site Offices
Overall Site In-charges, RO In-charges, HODs, MR
Responsibility
Time Period 1 Year (each financial year)
Target To maintain such incidents below 2 for each site till its completion.
Frequency of Half Yearly
Review

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/10,
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EMP-02- CONTROL OF LEAKES, SPILLAGE OF FUELS & OILS

……………..REGION
……Half, for financial year-…….

SL. PROJECT TARGET ACHIEVEMENT ADDL.

NO. NAME/CODE RESOURCES
/REMARKS

(SIGNATURE OF ISO CO-ORDINATOR)

NAME
DESIGNATION

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/10,
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ENVIRONMENTAL ASPECTS (SITE) REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

APPENDIX III

CONTROL OF WASTAGE OF WATER

1.0 Purpose
To control and minimize wastage of water at sites.
2.0 Scope
All site offices

3.0 Responsibility

Site In-charges, RO In-charges, HODs, MR

4.0 Procedure:
4.1 Site in-charge shall monitor the water bill for unusually high use. The sub-
contractors should also be persuaded to follow this practice.
4.2 Sprinklers, if any, water tank, water storage systems and hoses should be
checked daily for leaks and records maintained. All leaky faucets should be
repaired. Faucets should be turned off tightly after each use.
4.3 Conduct awareness meetings at least twice in 6 months for avoiding wastage of
water.
4.4 Labour should be instructed to use only required quantity of water for various
construction works. The water flow should be stopped after taking desired
amount of water.
4.5 Wastage of water during construction activity at project site shall be monitored
through internal or external resources. Conduct half yearly Awareness Meetings
at sites & records of meetings shall be maintained at the site in the format EMP-
03 & is sent to concerned ROs on half yearly basis.

EMP-03 CONTROL OF WASTAGE OF WATER

Purpose To control and minimize wastage of water at sites.
Objective To save water.
Scope All site offices
Overall Site In-charges, RO In-charges, HODs, MR
Responsibility
Time Period 1 Year (each financial year)
Target To conduct half yearly Awareness meetings at sites
Frequency of Half Yearly
Review

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/10,
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EMP-03- CONTROL OF WASTAGE OF WATER

……………..REGION
……Half, for financial year-…….

SL. PROJECT TARGET ACHIEVEMENT ADDL.

NO. NAME/CODE RESOURCES
/REMARKS

(SIGNATURE OF ISO CO-ORDINATOR)

NAME
DESIGNATION

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/11,
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HAZARDS IDENTIFICATION ISSUE NO. 02 DATE: 10.08.2020

& RISK ASSESSMENT (HIRA) (CO) REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

1.0 Purpose:

To identify, evaluate and review hazards and risks related to Occupational Health & Safety
at CO.

2.0 Scope:

All activities, products and services of EPI at CO.

3.0 Responsibility:

HOD (HR), MR, All HODs at CO

4.0 Procedure:

4.1 For any type of Hazardous Incidents occurred in any of the department at Corporate
Office as per APPENDIX-I, the incident reports will be maintained by the assigned
officials from such department head in the prescribed format no. EPI/HRM/F/04 for
“Incident Report” as a mandatory requirement of Occupational Health & Safety (OHS)
and the same will be sent to HR Department for compilation.

4.2 HR Department will be responsible for maintaining/compiling the “Incidents

Reports” for the incidents that occurred in Corporate Office as received from
various departments and submits a “Final Incident Report” in the prescribed format
no. EPI/HRM/F/05 to MR on half yearly basis as a mandatory requirement of
Occupational Health & Safety (OHS).

4.3 MR is responsible to maintain the reports/information pertaining to hazardous

incidents occurred at Corporate Office.

5.0 Enclosures:

Doc. No. Title

APPENDIX - I LIST OF DEPARTMENT

EPI/HRM/F/04 INCIDENT REPORT

EPI/HRM/F/05 FINAL INCIDENT REPORT

6.0 Reference:

Clause 4.3.1 of OHSAS 18001:2007

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/11,
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HAZARDS IDENTIFICATION ISSUE NO. 02 DATE: 10.08.2020

& RISK ASSESSMENT (HIRA) (CO) REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

APPENDIX - I
LIST OF DEPARTMENT
EPI’s CO is located in Core-3, Scope Complex, Lodhi Road, New Delhi-110003. It has following
floors and Divisions/Activity groups: Division wise and likely hazards are mentioned below:

Floor Division/Activity Group

Ground Reception
Photocopy
Despatch
Common Area
First Director (Finance)
Finance Division
Common Area
Second Northern Regional Office
Chief Vigilance Officer
Common Area
Third Director (Projects)
Consultancy & Engineering Division
Company Secretary Division
Contracts Division
Legal Division
Common Area
Fourth Planning & Monitoring Division
Business Development Division
Human Resource Management Division
Information Technology Division/ Management Representative’ Office
Common Area
Fifth Chairman & Managing Director’s Secretariate

NOTE: - Occupational Health & Safety (OH&S) policy/procedures are applicable to Corporate
Office only.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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1.0 Purpose

To identify the potential accidents/emergency situations and response to such situations

with the view to mitigate their impacts on the environment and control hazards & risks.

2.0 Scope

This procedure covers all activities, services and products of EPI and OHSMS
performance at CO.

3.0 Responsibility

HOD (HRM), HR In-charge at RO, RO In-charge, Site In-charge.

4.0 Procedure:

4.1 Potential emergencies and accident situations have been identified by a cross
functional team. Response to such situations has been planned to prevent and
mitigate the environmental impacts associated with them and reduce the risks.

4.2 Potential emergency and accident situations and response plan have been
documented. And resources required for response plan have been identified and
provided by top management.

4.3 Detailed emergency response procedure and responsibility of key personnel are
given in the “Emergency Preparedness & Response Plan” as per Annexure ‘A’.

4.4 In the post emergency situation, respective HOD/RO In-charge/Site In-charge shall
discuss cause of incidents and post-incident environmental issues and plan to avoid
such situation in future.

4.5 The actions and procedures defined in the Emergency Preparedness & Response
Plan as per Annexure ‘A’ shall be followed to meet any situation resulting in an
emergency.

4.6 Fire alarm system has been installed inside the office complex. Procedure for
activating fire alarm system is also explained during mock drills of Emergency
Preparedness and Response Plan.

4.7 The emergency mock drill shall be conducted once in six months. The mock drills
will check the response and effectiveness of emergency plan. Records of mock drill
are maintained at relevant places.

4.8 After every mock drill or actual accident/emergency, HOD(HRM), HR In-charge, RO

In-charge at RO, Site In-charge, as applicable, shall review effectiveness of

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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Emergency Preparedness and Response Plan and recommend changes in

procedure if required.

4.9 All the activities specific to the situation are followed.

4.10 All Regional Offices ensure circulation of the emergency response plan to all Site In-
charges under their administration control.

4.11 Objectives & Scope of the on-site emergency plan:

• To prevent accidents and emergencies by pro active approach

• To contain and control emergency and accident situations to mitigate impact on
environment and control risks.
• Be fully prepared to respond to such situations in the least possible time
• To safeguard people and property on- and off-site
• To minimize damage to property and the environment.
• Training of employees.
• Training of employees and contractor staff deployed at site.
• Conduct mock drills on once in six months basis.

4.12 Overall Responsibility for handling Accident/Emergency

In case of emergency the following authorities shall be responsible to manage

emergency response and take control of the situation:

Corporate Office - CMD/Director(F)/Director (P)/HOD(HR) or senior most

official Present

Regional Office - RO In-charge or senior most official present

Project Site - Site In-charge or senior most official present

4.13 The On-Site Emergency Plans

This Procedure provides for the organizational structure & responsibilities,
communications, logistics, safety & security, procedures and means to assess the
local resources for emergency services.

Corporate Office
In case of fire at Corporate Office the responsibility to handle such situations lies
with the SCOPE authorities under a centralized arrangement for the entire SCOPE
complex. However, EPI employees are made aware of alarm and escape drills and
any help which they may be asked to render in case of an accident/emergency.
HOD (HRM) at Corporate Office is responsible to maintain liaison with SCOPE
authorities in this regard.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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Regional Offices

EPI Regional Offices are also located in buildings occupied by other organizations
and are thus covered by emergency plans formulated by authorities responsible for
maintenance of these buildings.

However, EPI employees at Regional Offices are made aware of alarm and escape
drills and any help which they may be asked to render in case of an
accident/emergency. HR In-charge at each Regional Office is responsible to
maintain liaison with concerned authorities in this regard.

Project Sites

The Emergency Preparedness & Response Plan is followed by the sites. In addition
they also follow the norms defined in the contract and as per the requirement of the
Owner of the project.

Emergency Preparedness at EPI

The Emergency Response Plan provides guidelines for handling fire, casualty and
other contingencies. It provides a structured response to be followed in the event of
emergency and was developed under the guidance of the Emergency Management
Planning Team. Professionals or trained staff to supervise the site's response to
these emergencies and communicate with all members of the community.

4.14 Resources :

Corporate Office :
• Fire fighting equipment and alarm system installed under arrangement of SCOPE
authorities.
• Integral transport resources.
• First aid kits.
• Sick Bay
Regional Offices :
• Fire fighting equipment and alarm system installed under arrangement of building
maintenance authorities.
• Integral transport resources.
• First aid kits.
Project Sites :
• Fire fighting equipment installed at project site.
• Integral transport resources.
• First aid kits

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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5.0 Records:
Doc. No. Title
Records of Accident/Incident
Records of Mockdrill

6.0 References:

Emergency preparation & response plan of EPI

Clause 8.2 of ISO 14001:2015 & ISO 45001:2018

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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ANNEXURE – A

EMERGENCY RESPONSE PLAN

INDEX

CLAUSE NO. DESCRIPTION

1.0 INTRODUCTION

2.0 GOOD WORK PRACTICES AND IN BUILT SAFETY FEATURES

3.0 FORMULATION OF THE PLAN

4.0 IDENTIFICATION AND ASSESSMENT OF THE POSSIBLE RISKS

4.1 GENERAL RULES
4.2 RULES TO BE FOLLOWED ON THE JOB

5.0 RESOURCES
5.1 MAIN CHARACTERISTICS OF THE BUIDLING
5.2 SAFETY SYSTEMS

6.0 STANDARD PROCEDURES

7.0 EMERGENCY MANAGEMENT

7.1 ORGANIZATION OF THE RESCUE TEAM
7.2 EMERGENCY PROCEDURES

8.0 EVACUATION PROCEDURE

8.1 SAFE PLACES
8.2 INITIATION OF EVACUATION PROCEDURE
8.3 CHRONOLOGY OF EVENTS
8.4 END OF EMERGENCY

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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INTEGRATED MANAGEMENT SYSTEM
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1.0 INTRODUCTION

A major emergency in a work is one which has the potential to cause serious loss or injury to
employees or damage to property. It may cause serious disruption to the routine work both inside
and outside the site. It would normally require the assistance of outside emergency services to
handle it effectively. Although the emergency may be caused by a number of factors such as site
failure, human error, natural calamities, vehicle crash, arson and sabotage, it will normally result
in fire, explosion, spillage or toxic releases.
In Engineering projects (India) Ltd., the major emergency related to various operations is tackled
by incident Management Plan.
On Site Emergency Plan deals with the response plans with in the site in case of an emergency.
EPI’s goals are simply stated "No Accidents, No harm to People and No damage to
Environment". With these basic commitments in mind this 'On Site Emergency Plan" is
formulated to provide quick response to any emergency so as to restrict its effect to a minimum.
To achieve this, following are the objectives of this plan:

- To localize the emergency and if possible eliminate it

- To minimize the effect of the accident on people and property.
- Speeding up the restoration to normalcy
Elimination requires prompt action by the site people and emergency staff. For example- bringing
fire fighting equipments to the site promptly, activating emergency etc.
Minimizing the effects include prompt first aid, evacuation, rehabilitation and giving information to
kith and kin and to people living near by etc.
These can be achieved through the following activities:
1. Adherence to all the applicable laws and regulations.
2. Containing and mitigating effects on people and environment.
3. Protection of people against its effects.
4. Containing the incident and bring it under control.
5. Timely rescue of casualty.
6. Identifying all casualties and informing their relatives.
7. Ensuring that further damage due to the incident is not there and the place is safe to
enter.
8. Preserving relevant records and evidences for subsequent investigation to ascertain the
underlying cause for emergency
9. Ensuring safety and security within the shortest period of time
10. Clear and correct information to the media, clients, local authorities and the people after
the approval from CMD.
11. Ensuring prompt reporting to the concerned key personnel and authorities as per the
reporting procedure.
12. Reviewing the causes of incidents and taking suitable measures to avoid their
reoccurrence.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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2.0 GOOD WORK PRACTICES AND IN BUILT SAFETY FEATURES

If applicable, at the design stages itself several in built safety features are incorporated and
several good and safe work practices are introduced. Some of these are listed below:

• There is a well defined House Committee which

meets on regular intervals and reviews the OHSMS at CO.

• All sites has been declared as NO SMOKING AREA. The "NO

SMOKING” signs are put up at various places in the site and smoking
inside the site premises is strictly prohibited.

• Work permit system is ensured for contractors engaged for various activities like :

Hot work permit (welding / gas cutting operations)

Excavation permit
Electrical work permit
Working at height permit
Confined space / vessel entry permit

• Oil collecting pits/ trays are provided near storage tanks to collect the leaked oil and
preventing them going out of the site. All possible normal precautions and in built safety
measures are taken while designing, installing and operating the machinery. All
electrical panels are separated and starters, MCBs, Fuse System are provided to
protect the Machinery.

• Medical Emergency. Basically the CO and sites are non hazardous except with the
possibility of the occurrence of Fire that too through external source of ignition,
Electrical control panels and the Cable trays are vulnerable to fire.

• Periodical Audits are carried out by Internal Audit Teams formed by MR to maintain the
facilities and also to check and maintain all Fire equipment and the integrity of
Environmental safeguards.

3.0 FORMULATION OF THE PLAN

Taking the emergency listed above, this ON SITE EMERGENCY PLAN is designed for
quick detection and prompt remedial action so as to avoid loss of life and property.

The emergency plan elaborates after taking into consideration, the site / place of work
characteristics, the nature of jobs, manpower availability, and the steps that the staff has to
adopt in order to fight an emergency situation that may pose a risk to the personnel,
visitors, and premises alike.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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An emergency plan serves the following purposes:

• Immediate intervention with damage prevention to a minimum and quick restoration of

normalcy.
• To ensure personnel safety both inside and outside the building/ site.
• To define the responsibilities of all categories of staff and to coordinate their actions
during the emergency.

The emergency plan also describes the “evacuation procedure” to be adopted when there
is risk to life, necessitating evacuation of a building/site.

All the personnel must know the procedures to be adopted in case of emergency.

The personnel must ensure the safety of occupants, providing them assistance and
information as necessary.

4.0 IDENTIFICATION AND ASSESSMENT OF THE POSSIBLE RISKS

The categorization of emergencies are as follows:

a) Local: If the incident is small and can be controlled by using resources of the affected
area of the site itself, it will be categorized as "Local". In this case, the emergency will be
effective only in the concerned site and will be tackled by the Emergency Coordinator and
his teams.

b) Serious and Controllable: If the incident is of such magnitude that it can be controlled
by EPI’s own Resources and team (Emergency response team) then this incident will be
termed as Serious and Controllable.

c) Major Emergency/Disaster (Large and Severe): If the incident arising from either
internal causes, which threatens or seriously affects the safety of the site’s personnel,
premises, business and/or neighbours on such a scale as to be outside the immediate
and effective control of the Emergency Response Team alone, and requiring the
involvement of outside agencies - emergency will be termed as Major
Emergency/Disaster (Large and Severe). Under this situation the On Scene Senior Most
official will assume the over all charge of the entire operations.

Emergencies could be of the nature of:

• Fire
• Black-out
• Earthquake & associated panic
• Collapse of any part of structure
• Falls from height
• Injuries to workers at project site while handling construction material, plant,
machinery or tools /equipment.
• Worker falling in deep excavation work at project site.
APPROVED & ISSUED BY
(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
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• Electrocution
• Injuries to workers during unloading/loading.
• Bomb threat/terrorism
• Any other situation or a situation specific to a project

To prevent damages and/or to minimize the damages, the key people involved in organizing
the emergency procedures should know their duties very clearly. Interventions are most
effective when people whether directly or indirectly involved, carry out their responsibilities
correctly and rapidly.

The effectiveness of the emergency plan depends upon the knowledge of the personnel and
the seriousness with which the training activities are carried out. The communication systems
should be in place and an effective communication system should be ensured.

For this, a simulation of an emergency situation with a practical exercise for partial or total
evacuation of/by the personnel shall be carried out at least once in 6 months and records
maintained.

4.1 GENERAL RULES

All employees must know:

• The physical layout of the site/ building

• The escape routes as depicted in maps on display in prominent areas of the
premises.
• Whom to be informed and their telephone numbers.
• The location of fire fighting equipment in the premises.

4.2 RULES TO BE FOLLOWED ON THE JOB

Management of an emergency doesn’t only imply steps to be taken in tiding over a crisis
but also the measures that need to be taken to significantly reduce or eliminate the
chances of occurrence of an emergency e.g. by the regular check of fire fighting
equipment, maintaining clean premises etc.

Emergency occurring at work premises can be prevented through:

• Regular check and maintenance of the sites/machinery and fire fighting equipment
• Right use of machinery while working
• Right use of fire fighting equipment
• Observing rules and regulations

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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Some general do’s and don’ts are:

• Do not smoke in the premises

• Do not take drugs and alcohol on duty
• Follow rules and regulations as stated
• Do not block corridors and escape routes
• Do not block the air conditioning system in the office (especially during the winter
season)
• Do not overload the electrical sockets with multi-plugs (to prevent overheating)
• Do not repair or modify by yourself electrical equipment in your office of elsewhere in
the premises.
• No electric wire should be left naked and should be covered with insulation tape
properly.
• Faulty equipment under repair should be kept under safe custody to avoid its
inadvertent use.
• Shut off all electrical appliances when you leave your office;
• Do not allow open fires/flames for heating purpose.

5.0 RESOURCES AND STANDARD PROCEDURES

5.1 MAIN CHARACTERISTICS OF THE BUIDLING

The CO building has been built with reinforced concrete, which is resistant to
earthquakes. Construction has been carried out by SCOPE in accordance with the
principles laid down for safety in buildings.

In case of fire in an area, when the same cannot be controlled, it is possible to

evacuate the personnel from that area into another.

Since this area can remain safe for only limited period, a partial evacuation may be
considered as a temporary safety measure only.

The first step with a fire alarm sounding is to close every connecting door and open all
the doors that remain locked as they can be useful for evacuation.

The emergency plan shows the shortest escape routes in general; other escape
routes may be identified in the situation of a real event taking place.

5.2 SAFETY SYSTEMS

Fire safety system of the building:

• The building has a fire alarm system. This system gives a sound alarm in the
presence of smoke and fire.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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• In the ground floor there are main doors that can be opened for immediate
evacuation. There are many EXIT doors which are normally kept locked. These
can be opened only with keys which are with the SCOPE personnel who are
available round the clock. Their use is permitted only in case of emergency.

• The air conditioning system supplies air to different areas of the premises; in case
of fire it is possible to stop air supply in that area thereby limiting the spread of fire
and diffusion of smoke.

• The electrical system is protected against short-circuits or overload.

FIRE FIGHTING EQUIPMENT

Portable Fire Extinguisher:

These are located at appropriate locations in the building.

The extinguishers contain instructions on usage in case of fire. Some general points
are:

1. Remove the seal or safety lock

2. Turn the handle and push the lever
3. Direct the nozzle towards the base of the fire

REMEMBER
DO NOT USE WATER EXTINGUISHERS ON ELECTRICAL FIRES.

HYDRANTS AND HOSE-REELS

These are located in strategic areas, especially at the entry of every floor near the stairs.
There is a closed box with a rubber tube that can be used by the personnel, and hose reels
which can be used by the firemen.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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Method of use:

1. Unroll the hose reel from the box to the area involved in fire
2. Screw down the nozzle to the hose reel
3. Connect, if it is not already done, the hose reel to the riser
4. Direct the nozzle towards the base of the fire while a second person opens the
valve.

REMEMBER

NEVER USE HYDRANTS TOWARDS ELECTRICAL INSTRUMENTS WITH

ELECTRICAL POWER.

ONLY PERSONNEL HAVING RECEIVED SPECIAL TRAINING IN USE OF HYDRANTS

MAY USE THE SAME.

SIGN POSTING

The building posses useful signs which can be of help in giving directions in case of an
emergency and especially in case of an evacuation;

They give directions regarding escape routes, emergency exits the location of extinguishers
and hydrants and other specific instructions to the personnel in certain areas.

6.0 STANDARD PROCEDURES

FIRE

The fire could be as a result of bursting of pipe, overflow, leakages, excessive heating or
during handling of combustible chemicals. As the entire premises have been declared “NO
SMOKING” area, the chances of such fire have been minimized to a certain extent. The
local fire can be extinguished with fire extinguishers. In case of a big fire, the assistance of
authorities shall be sought by taking prompt action in accordance with this response pan.

The area shall be isolated to avoid spread of fire. Immediately after the event, the Site in
charge/ HOD (HR) at CO shall review the damage and take up suitable repair and
maintenance work.

BLACK OUT

The premises have a Generating Set which can supply electricity in case of black out.
Besides there are emergency lights in stair cases which are operated on batteries.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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The occupants, staff and visitors are advised by the staff on duty to remain calm and not to
panic. They are advised to stay where ever they are at the time of black out.

The DG sets are serviced (by SCOPE) on a regular basis to ensure that these remain
functional all the times.

EARTHQUAKE & ASSOCIATED PANIC

The building’s structure has been designed to take care of earthquakes. However, in the
event of an earthquake the occupants are advised to come out to the safe places, hide
under the stair case, corners of walls or as advised by the Team Leader.

COLLAPSE OF ANY PART OF STRUCTURE

Protective mesh shall be used during any construction, repair work. In case of collapse of
any part of the building, the affected person(s) shall be provided first aid, shifted to hospital,
nursing home and provided required medical treatment. The collapsed area shall be
isolated to avoid other persons going near by and exposing themselves to potential risks.

FALLS FROM HEIGHT, INJURIES TO WORKERS AT PROJECT SITE WHILE HANDLING

CONSTRUCTION MATERIAL, PLANT, MACHINERY OR TOOLS /EQUIPMENT.
WORKER FALLING IN DEEP EXCAVATION WORK

The affected person shall be provided first aid, shifted to hospital, nursing home and
provided required medical treatment. The PPE shall be regularly checked for functional
safety for reuse.

ELETROCUTION

In case of electrocution the nearest isolator of electrical supply should be switched off and
affected person detached of the system or the affected person is pulled away by holding his
clothes or other non conducting material. In case of fire /burns on body, the same should be
attended at once. First aid shall be provided immediately and Artificial Breathing started
and provided till the affected person is given medical treatment.

BOMB THREAT /TERRORISM

The local authorities shall be informed and the staff shall proceed strictly in accordance with
the instruction of the authorities.

7.0 EMERGENCY MANAGEMENT

The emergency is managed in different ways depending upon the gravity of the situation
and the number of people involved.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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The management has provided the following facilities to tackle the emergencies:

7.1 ORGANIZATION OF THE RESCUE TEAM

Emergency management involves all the personnel with specific instructions for
each. The following nodal persons have been identified:

The site has an unit head and a team of executives and technicians/ workmen. The
Emergency Management will involve these persons only. The Site In-charge shall be
the Team Leader. At CO, CMD or the Senior most officer shall be the team leader.

HOD (HR)

He will be the Emergency Coordinator and is responsible for the management of the
emergency at CO. He decides the major steps to be taken and whether evacuation,
partial or total is required, whether it is necessary to call the fire-brigade, the injured to
be treated in the premises or sent elsewhere during he emergency. He is supported
during the emergency by other staff, guards and all the Head of Departments.

SITE ENGINEERS/TECHNICIANS

Responsible for the maintenance of the technical areas of the premises (electrical, air
conditioning, utilities etc.)

RECEPTIONISTS

They are the central point in the chain command of emergency procedures in CO.
They pass on information regarding an emergency to the key figures like the CMD,
HODs, staff etc. who can then issue directions to all concerned. The receptionist is
available on Telephone No. 24361666. The following information needs to be
collected by the receptionist:

- name & designation of person calling

- area involved by the fire or any emergency
- area from which the person is calling
- telephone number of the telephone that the person is using
- condition of the fire or emergency
- whether there are any people injured and their approximate number

SECURITY PERSONS

During the emergency they help the concerned persons in managing the situation,
give assistance to the occupants. If an emergency is first detected by them they
inform the Receptionist instead of waiting for someone else to do the same. They are
especially involved in the evacuation of occupants.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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Under normal circumstances they keep the Supervisor/ HOD(HR) informed of any
such situation that can be a cause of risk to people or the building; of fire safety
equipment if not working; of emergency escape routes that may be blocked
temporarily, of persons including in activities that may prove to be a hazard.

They prevent the entry of outsiders into the area affected by the fire; they open all
emergency exits; and help the personnel to fight the fire and evacuation as
necessary.

GENERAL STAFF

They have to follow the instructions as given to them from those in-charge of handling
an emergency. They also help other occupants and outsiders by providing them with
information and assistance as required.

VISITORS

In an emergency, visitors must follow the instructions given to them by the in-charge,
the guard or others involved in trying to manage the situation. They also should help
in case of evacuation procedures. Information regarding emergency procedures is
provided through signs on display in every strategic location of the premises.

7.2 EMERGENCY PROCEDURES

WARNINGS

• All personnel must follow the instructions given according to the type of
emergency;
• Nobody is allowed to deviate from this general rule;
• Every person must cooperate fully in order to manage the emergency as best as
possible.
• Every person must intimate to those responsible, information regarding any
harmful/dangerous activity being indulged in by any person or loss/damage to the
fire fighting equipment, machinery or premises.

ALARM

In case of a fire alarm, inform Reception at Telephone No. 24361666 The

Receptionist will immediately inform the HOD(HR).

INITATION OF THE EMERGENCY PROCEDURES

Once the extent of the emergency and the area involved is known, the personnel will
follow instructions as laid down and explained to them earlier.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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The HOD(HR) in with consultation the concerned officials will decide the further
course of action i.e. local control of the fire, help to be sought from the fire brigade,
isolation of that area, evacuation procedures, transfer of occupants to other safe
places for medical help etc.

Evacuation may be partial or total i.e. if it is done only for a particular area or the
entire premises.

COMMUNICATION

• Telephones

The telephones with dialing facility for external numbers, Mobile Phones, other
communication equipment are provided at almost all the locations in CO and at
specified locations at sites.

Both internal/external important telephone numbers to be used during emergency are

given.

• Emergency sirens

Emergency siren is provided at the security gate.

• Transport for manual communication:

An emergency vehicle/ staff car along with driver is made available during working
hours. This can also be used as means of manual communication during Emergency.

8.0 EVACUATION PROCEDURE

8.1 SAFE PLACES

A “safe area” is defined as one which is open and at a distance from the site of
emergency, where a number of people can take refuge and be safe for a reasonable
period of time.

During a partial evacuation people can temporarily be moved from one area to another
adjacent area but this new area shall be safe only till such time that the doors etc.
separating this area from the affected, do not burn out fully. Thereafter evacuation will
have to take place again to another safe area.

“Safe Areas” for Engineering Projects (India) Ltd. have been identified as under:
ASSEMBLY POINT:

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

In case of an emergency, the following areas are considered as the ASSEMBLY

POINTS. Employee's attendance cards and visitors and Contractor's workmen register
will be made available for head count by security at Assembly Points.

- the open area near the entrance

After the evacuation, every person must remain in the same place in order that the
persons in-charge can make a head count and organize rescue activities for those
missing.

Site in charge can identify Assembly Points at sites and convey the same to all
concerned working at site including visitors.

8.2 INITIATION OF EVACUATION PROCEDURE

Following orders for evacuation, the HOD(HR) / Site In-charge, with the assistance of
Security Guards shall start supervising the shifting and transport of occupants out
from the area.

At the entrance the guard shall stop the entry to outsiders inside the affected area.

After the event is over, the technicians before leaving should ensure that the building
and the sites are safe.

8.3 CHRONOLOGY OF EVENTS

Initiation of evacuation:

• Through the communication system the Team Leader gives instructions to the
personnel.

• The personnel present in the area involved comply with the instructions.

The personnel responsible organize the evacuation keeping in mind that the
evacuation should be complete and that nobody is left behind. The personnel
must give assurance to the occupants and their relatives.

If it is not possible to shift everyone to the safe area, the personnel may
temporarily shift the occupants to another area deemed most appropriate at that
time, and information passed on to the Team Leader for subsequent shifting of the
occupants with the help of the rescue team.

REMEMBER:
After having reached the safe area, a head count of the personnel involved in fire
fighting, emergency and evacuation and the occupants, is taken. Missing persons

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/12,
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are noted and a list forwarded to the Team Leader and subsequently to HOD
(HR).
8.4 END OF EMERGENCY
After sizing up the condition of the personnel engaged in the emergency, the building /
site areas which can be safely accessed again and those that need to be “out of
bounds”, closed, are identified.

“End of emergency” can then be declared.

8.5 REVIEW & REPORTING OF EMERGENCY INCIDENTS

After the Emergency is brought under control and appropriate actions taken, a
detailed report is prepared by the Team Leader and sent to MR. CMD is kept
informed and the report is also sent, if applicable, to following agencies as per
requirement:

• Relevant State Pollution Control Board

• Local police authorities

• Local civic body

In the post emergency situation, CMD shall arrange investigation of cause of incidents
and evaluation of effectiveness of the Emergency Preparedness & Response Plan.

IMPORTANT TELEPHONE NUMBERS

(TO BE DISPLAYED AT VARIOUS LOCATIONS)

OFFICE PABX RESIDENCE

CMD

Reception
----
----------
Police
Fire Brigade
Ambulance
Nursing Home
Hospital

EVACUATION PLANS TO BE DISPLAYED

SIGNAGE

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/13,
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ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

1.0 Purpose

To ensure identification and have access to applicable legal and other requirements those
apply to EPI’s activities, products and services.

2.0 Scope
This procedure covers legal and other requirements established at national, state and local
levels which apply to EPI’s activities related to Environmental Aspects at Sites.

3.0 Responsibility

Respective HODs, Site In-charges, MR.

4.0 Procedure

4.1 EPI secures work by participating in tenders invited for various projects of other
owner organizations. The scope of work is as per the requirements of the tender.
The legal requirements are determined by the owner organizations.

4.2 For specific project, the legal and other requirements as applicable to the activities
involved in that project are determined by Engineering Division during design stage,
if design activity is in the scope of EPI or Project management Division in
consultation with Site Office as the case may be.

4.3 Identified legal requirements, generally applicable to a number of projects being

undertaken by EPI have been documented in Environmental Legislation Register.

4.4 New Environmental notifications or communications received from State Pollution

Control Board/MOE&F/Central Pollution Control Board/CPCB Gazette notifications
/Publications shall be immediately incorporated in Legal Register/Environmental
Legislation Register by respective HOD/ Site In-charge / MR.

4.5 Other environmental regulatory and non-regulatory guidelines arising out of

communication(s) sent by any interested party shall be suitably dealt with by Site In-
charge. The other requirements shall be identified by the Site In-charges/ HOD
(Engg.). Some of the common sources are :

-Codes of practices stipulated by BIS, ISO etc.

-The legal requirements stated by customer as part of contract
-The specific requirements of a particular project/ site.
4.6 In case internet facilities are not available at any site suitable alternative methods are
used to determine the changes in the applicable legal requirements.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/13,
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4.7 Since EPI is engaged in execution of projects of varying nature, some of the legal
requirements may be site specific. Such requirements shall be maintained and
complied by respective Site In-charges.

4.8 Respective HOD/Site In-charge/MR is responsible to browse the websites of

regulatory authorities once in two months to access any changes in applicable legal
& other requirements. Changes if any, communicated to all concerned by MR and to
MR by ROs / site in charges as the case may be, incorporated in the Environmental
Legislation Register. Some of the other requirements change with time. Those shall
be addressed in a manner to their fulfillment.

4.9 For most of the projects, EPI operates as a Prime Contractor. In some cases EPI
works as an Executing Agency on behalf of the Owner. As such, EPI takes
Environmental Management actions in line with Environment Protection Manual of
EPI, August 2009 issue including the latest amendments, if applicable. The
responsibilities and required actions are as per Cl. 3.1 of the Environment Protection
Manual.

4.10 The record of compliance to applicable legal and other requirements to the nature of
EPI’s work as defined in the contract with client is maintained by respective HODs
and Site In-charges in the format no. EPI/MR/F/15 for Legal Register.

5.0 Enclosures:

DOC. NO. TITLE

EPI/MR/F/15 LEGAL REGISTER

6.0 References:

Clause 6.1.3 of ISO 14001:2015 & ISO 45001:2018

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

CONTENTS

SECTION TITLE
No.
01 Introduction

02 The Water (Prevention & Control of Pollution ) Act, 1974

03 The Water (Prevention & Control of Pollution ) Cess Act, 1977

04 The Air (Prevention & Control of Pollution ) Act, 1981

05 The Environmental (Protection) Act, 1986

06 Hazardous Waste (Management & Handling) Amendment Rules

07 Manufacturing, Storage, Import of Hazardous Chemicals (Amendment) Rules, 2000

08 Procedure for obtaining Consent to Operate (Air and Water) and Authorization for
Handling Hazardous Waste

09 Environmental legislation - Applicable Standards

10 The Batteries (Management & Handling) Rules, 2000

11 The Public Liability Insurance Act/Rules, 1991

12 The Explosive Act 1983 and The Explosive Rules 1984 (As amended)

13 Indian Electricity Rules' 1956, 2003

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

SECTION 01
Introduction
The Environmental applicable legal requirements Register describes the environmental applicable
legal requirements to projects. The register lists down the requirements for legal compliance. The
Environmental Legislation Register has been formulated on the basis of ISO 14001:2015. This
section titled “Introduction” explains the Scope, Structure, Issue and Updating procedure of the
Environmental Register.

Structure:
The various sections refer to the guidelines of various Acts related to Environment Protection in
general and guidelines for Legislative compliance applicable to projects.

Revision, Updation and Amendment Procedure:

The Environmental Legislation Register is reviewed periodically (once a year) by the Management
Representative. However if any amendment is issued by the authorities, court directives etc. the
same shall become applicable for compliance immediately.

The insertion of the additional/amended sections and the removal of the old sections in the
individual controlled copies as per the distribution list are the responsibilities of the person holding
the individual copy. All old sections so removed should be destroyed.

All the acts/guidelines may not be applicable to all the projects being implemented by EPI. Since
EPI is a contracting company, submits bids to the OWNER of the project, the OWNER obtains
various clearances, approvals etc. for concerned authority. However, while working in the project
area, EPI is required to abide by such guidelines, applicable to the particular project. The site in-
charge may access the applicability of act (s) mentioned in the Legal Register in the format no.
EPI/MR/F/20.

SECTION-02

The Water (Prevention and Control of Pollution) Act 1974

1.0 Scope:
An Act to provide for the prevention and control of water pollution and the maintenance or
restoration of wholesomeness of water.

2.0 Definitions:

a) “Occupier”, in relation to any factory or premises, means the person who has control
over the affairs of the factory or the premises, and includes, in relation to any
substance, the person in possession of the substance . Above definition remains same
in all the Environmental Acts.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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b) “Outlet” includes any conduit pipe or channel, open or closed, carrying sewage or trade
effluent or any other holding arrangement which cause or likely to cause, pollution.

c) “Pollution” means such contamination of water or such alteration of the physical,

chemical or biological properties of water or such discharge of any sewage or any trade
effluent or of any other liquid, gaseous, or solid substances into water (whether directly
or indirectly) as may, or is likely to , create nuisance or render such water harmful or
injurious to public health or safety, or to domestic, commercial, industrial, agriculture or
any other legitimate uses, or to the life and health of animals or plants or of aquatic
organism.

d) “Sewage effluents” means effluent from any sewerage system or sewage disposal works
and includes sludge from open drains;

e) “Stream “includes:
i. River
ii. Water course (whether flowing or for the time being dry)
iii. Inland water (whether natural or artificial)

3.0 Obligations: The following are the specific obligations, under this act, which are to be
complied:

Sl. ACTIVITY APPLICABLE

No. SECTION OF
THE ACT/
RULES
3.1 Provide the PCB any information that is sought for preventing or 20
controlling pollution of water regarding the equipment for construction,
installation, operation or the treatment and disposal systems of the
Company.
3.2 Allow entry to the PCB or any person empowered by it, at any time, for 23
the purpose of performing of inspection to certify compliance to the Act /
Rules. And for examining of the plant, records, registers, documents or
any material object and for seizing plant, records, registers or other
material object, In case there are reasons to believe that provisions of the
Act are being contravened.
3.3 Not to discharge, knowingly, any effluent into a stream, sewer or on 24
land, of quality, which is not conforming to the consent conditions given
by the PCB.
3.4 Furnish information to the PCB and other designated agencies (Collector 31
of the district, Divisional Revenue Officer, Health Officer, Executive of
local / municipal authority, nearest Police station) of any accidental or
unforeseen event, in which effluents not conforming to the prescribed
standards are being discharged, or likely to be discharged into a stream
or sewer or on land.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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3.5 Comply with the directions issued in writing by the PCB, within the 33 A
specified time, as mentioned in the order. The direction may include :
1. The closure, prohibition or regulation of any industry, operation or
process; OR
2. The stoppage or regulation of supply of electricity, water or any other
service.
3.6 Comply with the conditions as prescribed in the “Consent to Establish” or 25
“Consent to Operate” for discharge of effluents into a stream or sewer or
on land.
4.0 Responsibilities:
4.1 Obtain “Consent to Establish” & operate prior to taking any steps to 25
establish / operate new operation or process or any treatment and
disposal system or an extension or addition there to, which is likely to
discharge sewage or trade effluent into Stream or Well or Sewer or on
Land.
4.2 Apply for renewal of the “Consent to Operate” before the expiry of 25
validity period, as specified in the consent granted earlier, in the
prescribed format along with prescribed fees.
5.0 Rights:

5.1 To ensure that specified effluent sampling procedure is being allowed by 21

the PCB or any officer empowered by it, in case results of analysis are to
be used as evidence in legal proceedings.

5.2 A prior “Notice of Inspection” for the purpose making an inquiry for grant
of consent, to be served by the board in the prescribed form

5.3 Consent to be deemed as granted automatically and unconditionally 25

after four months from the date of application, which was complete in all
respects unless given or refused before this period.
5.4 Refusal of “Consent” to be recorded in writing by the PCB. 25
5.5 “Right to Appeal” to the “Appellate Authority” under the Act, in case of 28
grievance against the order of the PCB, in the prescribed form of appeal,
within 30 days from the date of the order. The Appellate Authority is a
grievance redress forum, appointed by the government, and consists of a
single person or three persons as its members.
5.6 Opportunity to file objections with the PCB against notice of proposed Rule 34 (3)
directions for closure or stoppage of any essential service to the industry
within 15 days from the date of service of the notice.
5.7 PCB to record reason(s) in writing in case it is not providing an Rule 34 (6)
opportunity to file objections.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
Page 5 of 20
MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 10.08.2020
ENVIRONMENTAL LEGAL REGISTER REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
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SECTION-03

The Water (Prevention and Control of Pollution) Cess Act, 1977

1.0 Scope:
An act to provide for the levy and collection of a cess on water consumed by the industry.
2.0 Definitions: Nil

Sl. ACTIVITY APPLICABLE

No SECTION OF THE
ACT/ RULES
3.0 Obligations:
3.1 Pay Water Cess, as prescribed within the specified time as indicated in the 3
assessment order, if the industry is included in the schedule under the Act.
3.2 Pay Water cess on the basis of water consumed. 3
3.3 Affix meters of the prescribed standards for water consumption 4
measurements at places prescribed by the PCB.
3.4 Provide access to PCB officers or any officer empowered by PCB, at all 9
reasonable times at any place of the industry for carrying out the purposes
of the Act, including testing of the correctness of meters affixed.
3.5 Pay interest at prescribed rates in case of delay in paying the water cess. 10

3.6 Pay penalty for non-payment of cess within the specified time, not 11
exceeding the amount of cess, in arrears, after being given a reasonable
opportunity of hearing.
4.0 Responsibility:
4.1 To submit the “monthly water Cess Return” in the prescribed Form I of 5
the Water Cess Rules,1978
5.0 Rights:
5.1 When the company liable to pay the cess under this Act, installs any plant 7
for treatment of sewage or trade effluent , in that case it is entitled to a
rebate of 25 % of the cess payable from such date as may be prescribed ,
provided that:
1. It consumes water, in quantity less than or equal to the maximum
specified quantity.
2. It complies with the provisions of “Consent to Establish and Operate”
under the Water (Prevention and Control of Pollution) Act 1974 or any of
the prescribed standards under the Environment (Protection Act.) 1986.
5.2 Opportunity of being heard before imposing penalty for non-payment of 11
cess within the specified time.
5.3 Right to appeal to the “Appellate Authority” in case of any grievance(s) 13
against any order to assessment in the prescribed form and along with
prescribed fee.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
Page 6 of 20
MANAGEMENT RELATED PROCEDURES
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ENVIRONMENTAL LEGAL REGISTER REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

SECTION-04

The Air (Prevention and Control of Pollution) Act 1981

1.0 Scope:
An act to provide for the prevention, control and abatement of air pollution.

2.0 Definitions:
(a) “Air pollutant” means any solid, liquid or gaseous substance( including noise) present
in the atmosphere in such concentration as may be tend to be injurious to human
beings or any other living creatures or plant or property or environment.
(b) “Air pollution” means the presence in the atmosphere of any air pollutant.

(c) “Approved appliances” means any equipment or gadget used for the bringing of any
combustible material or for generating or consuming any fume , gas of particulate
matter and approved by the “Pollution Control Board “ for the purpose of this Act.
(d) “Approved fuel” means any fuel approved by the “Pollution Control Board” for the
purpose of this Act.
(e) “Chimney” includes any structure with an opening or outlet from or through which any
air pollutant may be emitted.
(f) “Control Equipment” means any apparatus, device, equipment or system to control the
quality and manner of emission of any air pollutant and includes any device used for
securing the efficient operation of any industrial plant.
(g) “Emission” means any solid or liquid or gaseous substances coming out of chimney,
duct or flue or any other outlet.
(h) “Industrial plant” means any plant used for any industrial or trade purpose and emitting
any air pollutant into the atmosphere.

Sl. ACTIVITY APPLICABLE

No. SECTION OF
THE ACT/ RULES
3.0 Obligations:
3.1 To comply with the conditions, as prescribed in the “Consent to Operate” 21
for emissions.
3.2 Not to discharge air pollutant(s) in excess of the standards prescribed by 22
the PCB.
3.3 Furnish information to the PCB and other designated agencies (District 23
Magistrate, Health Officer, Executive of local / Municipal authority, nearest
police station) of accident or unforeseen act or event in which emissions
of air pollutant(s) occurred in excess of the prescribed standards or are
likely to occur.
3.4 To allow entry of the PCB or any official empowered by it to their premises 24
at all reasonable times, for the purpose of carrying out any of the entrusted
APPROVED & ISSUED BY
(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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ENVIRONMENTAL LEGAL REGISTER REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

functions or for inspecting to ascertain that provisions of the Act are being
complied with, or for seizing any control equipment, industrial plant, records,
registers, documents or any other material object if there are reasons to
believe that provisions of the Act are being contravened.
3.5 Provide the PCB or any officer empowered by it any information to enable 25
it to implement the provisions of the Act. (Including information regarding the
types of air pollutants emitted into the atmosphere and the level of the
emission of such air pollutants).
3.6 Provide access to the PCB or any officer empowered by it, for taking 26
samples of air or emissions from any chimney, flue or duct or any other
outlet for the purpose of analysis.
3.7 Comply with the directions, issued in writing by the PCB, within the 31 A
specified time as indicated in the order. The direction may include-
1. The closure, prohibition or regulation of the company, operation or process.
2. The stoppage or regulation of supply of electricity, water or any other service
3.8 To provide all facilities required by the PCB official for the purpose of
sampling.
4.0 Responsibilities:
4.1 Obtain “Consent to Establish “ prior to establishing any industrial plant in an air 21
pollution control area, which is likely to emit air pollutant(s).
4.2 Obtain “Consent to Operate” prior to commencing operation of the industrial plant
which is likely to emit air pollutant(s) in an air pollution control area.
4.3 Apply for the renewal of “Consent to Operate” before expiry of validity period, as
specified in the consent granted earlier.
5.0 Rights:
5.1 Consent to be deemed as granted automatically and unconditionally after four 21
months from the date of receipt of application, which is complete in all respects,
unless it is given or refused earlier than this period.
5.2 Refusal of consent to be recorded in writing by the PCB.
5.3 Opportunity of being heard before withdrawing the consent, already granted, or in
case renewal of consent is refused.
5.4 PCB to maintain “Consent Register” containing particulars of consents issued and 51
provides access to the company, at all reasonable hours.
5.5 Right to appeal to the Appellate Authority, in case of grievance against an order 31
by the PCB, under the Act, in the prescribed form, within 30 days from the date of
order.
5.6 To ensure that specified emission sampling procedure is being followed by the PCB
or any officer empowered by it, in case, results of analysis are to be used as
evidence in legal proceedings.
5.7 Opportunity to file objections with the PCB against notice of proposed directions
for closure or stoppage of any essential service to the company within 15 days from
the date of service of notice.
5.8 PCB to record reasons, in writing, in case it does not provide an opportunity to the
company to file objections.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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MANAGEMENT RELATED PROCEDURES
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ENVIRONMENTAL LEGAL REGISTER REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

SECTION-05
The Environmental (Protection) Act, 1986
1.0 Scope:
An act to provide for the protection and improvement of environment and for matters
connected there with.
2.0 Definitions:
(a) “Environment” includes water, air or land and the inter-relationship which exists among
and between water, air and land, human beings, other living creatures, plants, micro
organism and property.’
(b) “Environment pollutant” means the presence in the environment of an environmental
pollutant.
(c) “Handling” in relation to any substance, means the manufacture, processing, treatment,
package, storage, transportation, use, collection destruction, conversion, offering for
sale, transfer or like of such substances.
(d) “Hazardous substance “ means any substance or preparation which by reason of its
chemical or physico-chemical properties or handling, is liable to cause harm to human
beings, other living creatures, plant, micro organism, property or the environment;
Sl. APPLICABLE
No. ACTIVITY SECTION OF
THE RULE / ACT
3.0 Obligations:
3.1 To comply with the directions issued in writing by the Central Government within a 5
specified time as mentioned in the order. The directions may include:
1. Closure, prohibition or regulation of any industry, operation or process; or
2. Stoppage or regulation of the supply of electricity, water or any other service.
3.2 Ensure that discharge or emissions of environmental pollutants are within the 7
prescribed limits.
3.3 To follow pollution control measures. 3
3.4 To furnish information to the prescribed agencies in the event of accident or 9
unforeseen event, in which environmental pollutant(s) not conforming to the
prescribed standards are being discharged, or are likely to be discharged into the
environment.
3.5 Allow entry and inspection by any person empowered by the Central Government 10
into the industry / establishment at all reasonable times for the purpose of performing
any of the function entrusted; or to ascertain compliance with the provisions of the
Act; or for seizing of any equipment, plant, registers, records or documents in case
there are reasons to believe that any provision of the Act is being contravened.
3.6 To allow Central government or any official empowered by it, to take samples of air, 11
water, soil or any other substance from the company for the purpose of analysis.

3.7 To submit an “Environmental Statement” every year, as to the PCB in prescribed Rule 14
format in case consent is required under the Water/Air Act or authorization under the
Hazardous Wastes (Management & Handling ) rules or both.
4.0 Responsibilities:

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
Page 9 of 20
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ENVIRONMENTAL LEGAL REGISTER REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.1 Obtain prior “Environmental clearance” from MOEF, in case of a new project EIA Notification
for modernization / expansion of the existing project, if it falls under the 1994
specified schedule, subject to certain conditions.
5.0 Rights:
5.1 Ensure that specified procedure is being followed by Central Government or 11
any officer empowered by it, for taking samples of air, water, soil, or other
substance from the industrial establishment, in case results of the analysis
are to be used as evidence in legal proceedings.
5.2 Opportunity to file objections against the proposed directions of closures of Rule 4
stoppage of any essential services to the company with the Central
Government, within 15 days from the date of service of notice.
5.3 Central Government to record reasons, in writing, in case it does not Rule 4
provide an opportunity to the company to file objections against the proposed
directions.

SECTION-06

Hazardous Waste, (Management and Handling) Amendment Rules

1.0 Scope:
This rule is applicable to the industry generating hazardous waste as per schedule of the
Rules.

2.0 Definitions:
(a) “Applicant” means a person or an organization that applies, in Form 1 of the rules,
for granting of authorization to perform specific activities connected with handling of
hazardous waste.

(b) “Authorization” means permission for collection, reception, treatment, transport,

storage and disposal of hazardous waste granted by the competent authority in
Form 2 of the rules.
(c) “Authorized person” means a person or an organization authorized by the
competent authority to collect, treat, transport, store and dispose of hazardous
waste in accordance with guidelines issued by the competent authority from time to
time.
(d) “Facility” means any location wherein the processes, incidental to the waste
generation collection, reception, treatment, storage and disposal are carried out.

(e) “Form” means Form appended to these rules.

(f) “Hazardous waste” means categories of waste specified in the schedule;

(g) “Hazardous waste site” means a place for collection, reception, treatment, storage
and disposal of hazardous waste, which has been duly approved by the competent
authority.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
Page 10 of 20
MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 10.08.2020
ENVIRONMENTAL LEGAL REGISTER REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

(h) “Operator of a facility” means a person who owns or operates a facility for
collection, treatment, storage and disposal of hazardous waste.

(i) “Schedule “means Schedule appended to these rules.

Sl. ACTIVITY APPLICABLE

No. SECTION OF
THE RULE / ACT
3.0 OBLIGATIONS:
3.1 The company has to ensure packaging, labeling and transportation of 7
hazardous wastes in accordance with the provisions of Motor Vehicles Act,
1988 and other guidelines.
3.2 To comply with the conditions specified in the authorization granted for 6
handling of hazardous wastes.

4.0 RESPONSIBILITY::
4.1 Ensuring proper collection, receipt, treatment, storage and disposal of 4
hazardous wastes by the occupier and the operator of the facility for specified
hazardous wastes. Also ensuring to provide persons working on the site with
information, training and equipment necessary to ensure their safety.
4.2 Obtain “Grant of Authorization” from PCB for handling hazardous wastes. 5
4.3 Apply for renewal of authorization before expiry of the validity period as 5
specified in the authorization granted in the prescribed form.
4.4 Maintain records of hazardous wastes handling, at the site, as per the rules. 9
4.5 Opportunity of hearing given to the industry before refusing grant of an 5
authorization.
4.6 Submit “Annual Returns” to the PCB regarding disposal of hazardous 9
wastes in the Form-4 of the rules.
4.7 Report to the PCB any accident at site, or during transportation, while 10
handling hazardous wastes, in the Form-5 of the rules.
5.0 RIGHTS:
5.1 An authorization that is granted would be in force during the period of validity from the 5
date of issue, unless suspended or cancelled earlier.
5.2 PCB to give show cause notice to the company, stating reasons before suspending 6
or canceling any authorization granted under the rules.
5.3 State Government to identify sites for disposal of hazardous wastes. 8
5.4 Right to appeal in writing, against an order of suspension, cancellation or 12
refusal, of authorization, to the State Government, in case of the State
Pollution Control Board and to the Central Government, in case of the Central
Pollution Control Board, within 30 days from the date of order

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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ENVIRONMENTAL LEGAL REGISTER REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

SECTION-07

Manufacturing, Storage, Import of Hazardous Chemicals (Amendment) Rules 2000

1.0 Scope:
This rule is applicable to the industry manufacture, storage and import of hazardous
chemicals as per schedule of Rules.

2.0 Definitions:
a) “Hazardous chemical” means -
I. any chemical which satisfies any of the criteria laid down in Part I of the schedule 1
or listed in column 2 of Part II of this schedule;
II. any chemical listed in Column 2 of the Schedule 2;
III. any chemical listed in column 2 of Schedule 3.

b) “Industrial activity” means -

an operation of process carried out in an industrial installation referred to in Schedule
4 involving or likely to involve one or more hazardous chemicals and includes on-site
storage or on-site transport which is associated with the operation or process, as the
case may be; or Isolated storage; or pipeline;
c) “Isolated storage” means Storage of a hazardous chemical, other than storage
associated with an installation on the same site specified in Schedule 4 where the
storage involves at least quantities of that chemical set out in Schedule 2.
d) “Major accident” means an incident involving loss of life inside or outside the
installation, or ten or more injuries inside and / or one or more injuries outside or
release of toxic chemicals or explosion or fire or spillage of hazardous chemicals
resulting in on-site or off-site emergencies or damage to equipment leading to
stoppage of process or adverse affects to the environment.
e) “Pipeline” means a pipe (together with any apparatus and works associated therewith)
or system of pipes (together with any apparatus and work associated therewith) for the
conveyance of a hazardous chemical other than flammable gas or as set out in
Column 2 of part II of schedule 3 at a pressure less than 8 bar absolute; the pipeline
also includes Interstate pipe lines.

f) “Schedule” means Schedule appended to these rules.

g) “Site” means any location where hazardous chemicals are manufactured or processes,
stored, handled, used, disposed of and includes the whole of an area under the control
of an occupier.
h) “Threshold quantity” means,
i) in the case of a hazardous chemical specified in Column 2 of Schedule 2, the
quantity of that chemical specified in the corresponding entry in Column 3 & 4;

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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ii) in the case of hazardous chemical specified in Column 2 of Part I of Schedule 3, the
quantity of that chemical specified in the corresponding entry in Column 3 & 4 of
that part;

iii) in the case of substances of a class specified in Column 2 of part II of Schedule 3,

the total quantity of all substances of that class specified in the corresponding entry
in Column 3 & 4 of that part.

Sl. ACTIVITY APPLICABLE

No. SECTION OF
THE ACT/ RULE
3.0 Obligations:
3.1 Occupier to identify major accident hazards and take adequate steps to prevent 4
the accidents, limit their consequences to persons and environment and provide to
the persons working on the site with the information, training and equipment including
antidotes for ensuring their safety.
3.2 Occupier to comply with the requirements regarding the reporting of any 5
major accident.
3.3 Occupier to submit a written report (Approval and Notification of site) as 7
per Schedule 7 before commencing any activity which there is or liable to be a
threshold quantity of the hazardous chemical(s).
3.4 Occupier to prepare and submit a Safety report and Safety audit report, as per 10,11,12
Schedule 8,90 days before undertaking any industrial activity. A new report to be
submitted if the activity(s) mentioned in the safety report are modified / changed.
Occupier to provide information as sought by the concerned authority within specified
time.
3.5 Occupier to prepare and keep up-to-date an On-site emergency plan. Persons likely 13
to be affected by the plan to be informed of the provisions in the plan.
3.6 Occupier to inform, directly or through District emergency authority, about the nature 15
of major accident hazard, related safety measures and ‘Do’s and Don’ts” to the
persons outside the site.
3.7 Occupier to ensure preparation of Safety data sheets as per Schedule 9 & labeling 17
and marking of the containers as per schedule 1.
3.8 Occupier to maintain records of import of hazardous chemicals in the prescribed 18
form (Schedule -10 of this rules).
3.9 Ensure transportation of imported hazardous substances as per the provisions of 18
the Motor Vehicles Act,1988.

3.10 Occupier to get mock drill of the on-site plan conducted once every 6 months and
submit a detailed report to the concerned authority immediately.

4.0 Rights:
4.1 The concerned authority shall not disclose information provided by the occupier to 16
any other person without informing the obligations involved therein.
4.2 To be served a notice requiring to provide remedy (clearly specifying the 19
measures) for any contravening the provisions of the rules (An improvement
notice)

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

SECTION-08

Procedure for Obtaining 'Consent to Operate (Air & Water) and Authorization for Handling
Hazardous Waste'

1.0 Scope:
After establishing, but prior to the commencement of production, the company is required
to obtain consent under different acts and rules from the State Pollution Control Board, if
these are applicable:

• The “Consent to operate (Water)” is required, if the industrial unit is likely to discharge
any trade or domestic effluent into a stream, sewer or on land.

• The “Consent to operate (Air)” is required, if the industrial unit is located in an Air
Pollution Control Area, declared by the State Government and likely to emit air
pollutant(s) into the atmosphere.

• Authorization for Handling of Hazardous Wastes, Under the Hazardous Wastes

(Management and Handling) Rules’1989.

2.0 Definition: Nil

Sl. ACTIVITY APPLICABLE

No. SECTION OF THE
ACT / RULE
3.0 Obligations:

Consent to Operate
3.1 To apply to the State Pollution Control Board for the grant of ‘Consent to Water Act, 1974
Operate” for Discharge of Effluents. Section
3.2 To apply for the grant of “Consent to Operate” for Emission in the Air Act, 1981
prescribed Form. Section
3.3 To apply for the grant of authorization for the storage of hazardous Hazardous Waste
wastes in the prescribed Form of the Hazardous Waste (Management (Management
and Handling) Amendment Rules, 2000. and Handling)
Amendment
Rules, 2000

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

SECTION-09

Environmental Legislation Applicable Standards

1.0 Scope:
Standards applicable for the sewage and trade effluent discharge and Ambient Air quality
including noise.

2.0 Definitions: NIL

3.0 Standards for Discharge of Effluents

Sl. PARAMETER UOM INLAND LAND APPLICABLE

NO DISCHARGE DISCHARGE SECTION OF THE
ACT / RULE
01 Color and odor All effort should be All effort should be Schedule VI Part A
made to remove color made to remove color of Environment
and odor as far as and odor as far as Protection Rule,
practicable practicable 1986
02 Suspended Solids mg/lt 100 200
Max.
03 pH 5.5 to 9.0 5.5 to 9.0
04 Temperature °C Shall not exceed 40°C -
in any section of the
stream within 15
meters down stream
from the effluent outlet
05 Oil and Grease mg/lt 10 10
Max.
06 Total Residual mg/lt 1.0 -
Chlorine Max.
07 Ammonical mg/lt 50 -
Nitrogen (as N) ,
Max.
08 Total Kjeldahl mg/lt 100 -
nitrogen (as NH3)
Max.
09 Free Ammonia (as mg/lt 5.0 -
NH3) Max.
10 Biochemical mg/l 30 100
Oxygen Demand (
3 days)
27°C Max.
11 Chemical Oxygen mg/l 250 -
Demand Max.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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INTEGRATED MANAGEMENT SYSTEM
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12 Arsenic (as As) mg/l 0.2 0.2 Schedule VI Part A

Max. of Environment
Protection Rule,
1986
13 Mercury (as Hg) mg/l 0.01 -
Max.
14 Lead (as Pb) Max. mg/l 0.1 -
15 Cadmium (as Cd) mg/l 2.0 -
Max.
16 Hexavalent mg/l 0.1 -
chromium (as
Cr+6) Max.
17 Total Chromium (as mg/l 2.0 -
Cr) Max.
18 Copper (as Cu) mg/l 3.0 -
Max.
19 Zinc (as Zn) Max. mg/l 5.0 -
20 Selenium (as Sc.) mg/l 0.05 -
Max.
21 Nickel (as Ni) Max. mg/l 3.0 -
22 Cyanide (as CN) mg/l 0.2 0.2
Max.
23 Fluoride (as F) mg/l 2.0 -
Max.
24 Dissolved mg/l 5.0 -
Phosphates (as P)
Max
25 Sulphide ( as S) mg/l 2.0 -
Max.
26 Bio -assay test 90% survival of fish 90% survival of
after 96 hours in fish after 96 hours
100% effluent. in 100% effluent.
27 Manganese (as mg/l 2.0 -
Mn)
28 Iron (as Fe) mg/l 3.0 -
29 Nitrate Nitrogen mg/l 10.0 -
30 Chloride mg/l Omitted Omitted

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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MANAGEMENT RELATED PROCEDURES
ISSUE NO. 02 DATE: 10.08.2020
ENVIRONMENTAL LEGAL REGISTER REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

4.0 Noise
Sl. AREA CATEGORY OF AREA DAY TIME NIGHT APPLICABLE
No. CODE 6 AM-9 PM TIME SECTION OF THE
Limits in dB 9 PM-6 AM ACT/RULE
01 (A) INDUSTRIAL AREA 75 70 Schedule III of The
02 (B) COMMERCIAL AREA 65 55 Environ
03 (C) RESIDENTIAL AREA 55 45 -ment (Protection)
04 (D) SILENCE ZONE 50 40 Rules,
1986
Silence Zone defined as areas up to 100 meters around such premises as Hospitals, Educational
institutions & Courts. The silence zones area to be declared by Competent Authority.
5.0 National Ambient Air Quality Standards:
Applicable section of the act / rule (central pollution control board notification dated 11th April,
1994.)
POLLUTANT TIME METHOD OF
WEIGHTED CONCENTRATION IN AMBIENT AIR MEASUREMENT
AVERAGE
INDUSTRIAL RESIDENTIAL, SENSI
AREA RURAL & -TIVE
OTHER AREA AREA
1 2 3 4 5 6
Sulphur Dioxide Annual 80 µg /m3 60 µg /m3 15 µg /m3 1. Improved West
(SO2) Average & Gake Method
24 hours 120 µg /m3 80 µg /m3 30 µg /m3 2. Jacob Method
Oxides of Annual 80 µg /m3 60 µg /m3 15 µg /m3 1. Jacob & Hochheeiser
Nitrogen as NO2 Average Method
24 hours 120 µg /m3 80 µg /m3 30 µg /m3 2. Gas Phase
Chemiluminescene
Suspended Annual 360 µg /m3 140 µg /m3 70 µg /m3 Average flow rate not
Particulate Average less than 1.1 m3/ minute
Matter(SPM) 24 hours 500 µg /m3 200 µg /m3 100 µg /m3
Respirable Annual 120 µg /m3 60 µg /m3 50 µg /m3
Particulate Matter Average
(Size less than 24 hours 150 µg /m3 100 µg /m3 75 µg /m3
10 µm) (RPM)
Lead (Pb) Annual 1.0 µg /m3 0.75 µg /m3 0.50 µg /m3 -AAS Method after
Average 0.75 µg /m3 sampling using EPM
24 hours 1.5 µg /m3 1.00 µg /m3 2000 or equivalent filter
paper.

Carbon 8 hours 5.0 mg /m3 2.0 mg /m3 1.0 mg /m3 IS procedure

Monoxide CO) 1 hour 10.0 mg /m3 4.0 mg / m3 2.0 mg / m3

Arithmetic mean of minimum 104 measurements in a year twice a week 24 Hrly at uniform interval.
24 Hrly / 8 Hrly values should be met 98% of time in a year. However 2% of the time, it may exceed
but not on two consecutive days.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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ISSUE NO. 02 DATE: 10.08.2020
ENVIRONMENTAL LEGAL REGISTER REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

6.0 Standards / Guidelines for Control of Noise Pollution from Stationary Diesel Generator
(DG) Sets (The Gazette of India No. 1, Dated. January 02, 1999, Page- 42) :

Noise limit for Generator Sets run with diesel

1. Noise limit for diesel generator sets (upto 1000 KVA) manufactured on or after (the 1st
January 2005)
The maximum permissible sound pressure level for new diesel generator (DG) sets with
rated capacity upto 1000 KVA, manufactured on or after (the 1st January 2005) shall be 75
dB(A) at 1 metre from the enclosure surface.
The diesel generator sets should be provided with integral acoustic enclosure at the
manufacturing stage itself.
The implementation of noise limit for these diesel generator sets shall be regulated as
given in paragraph below.

2. Noise limit for DG sets not covered by paragraph 1.

Noise limits for diesel generator sets not covered by paragraph 1, shall be as follows:

2.1 Noise from DG set shall be controlled by providing an acoustic enclosure or by treating the
room acoustically, at the users end.

2.2 The acoustic enclosure or acoustic treatment of the room shall be designed for minimum
25 dB(A) insertion loss or for meeting the ambient noise standards, whichever is on the
higher side (if the actual ambient noise is on the higher side, it may not be possible to
check the performance of the acoustic enclosure/acoustic treatment. Under such
circumstances the performance may be checked for noise reduction upto actual ambient
noise level, preferably, in the night time). The measurement for Insertion Loss may be
done at different points at 0.5m from the acoustic enclosure/room and then averaged.

2.3 The DG set shall be provided with proper exhaust muffler with insertion loss of minimum
25 dB(A).

2.4 These limits shall be regulated by the State Pollution Control Boards and the State
Pollution Control Committees.

2.5 Guidelines for the manufacturers/users of Diesel Generator sets shall be as under:

a) The manufacturer shall offer to the user a standard acoustic enclosure of 25 dB(A)
insertion loss and also a suitable exhaust muffler with insertion loss of 25dB(A)

b) The user shall make efforts to bring down the noise levels due to the DG set, outside
his premises, with the ambient noise requirements by proper sitting and control
measures.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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ENVIRONMENTAL LEGAL REGISTER REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

c) Installation of a DG set must be strictly in compliance with the recommendations of the

DG set manufacturer.

d) A proper routine and preventive maintenance procedures for the DG set should be set
and followed in consultation with the DG set manufacturer which would help prevent
noise levels of the DG set from deteriorating with use)

SECTION-10
Batteries (M&H) Rules’2000
1.0 Scope:
These rules are applicable to every manufacturer, importer, re-conditioner, assembler,
dealer, recycler, auctioneer, consumer and bulk consumer involved in manufacture,
processing, sale, purchase and use of batteries or components thereof.
2.0 Definitions:
(a) “Battery” means Lead acid battery, which is a source of electrical energy and contains
lead metal.
(b) “Bulk Consumer” means a consumer such as Central or State Govt., Departments of
Railways, Defence, Telecom, Post and Telegraph, State Road Transport Undertakings,
State Electricity Boards and others, who purchase batteries through central 'rate' or
running contract centrally placed on behalf of individual departments or user units
under their jurisdiction.
(c) “Consumer” means a person using Lead acid battery excluding Bulk consumer.
(d) “Used batteries” means used, damaged and old lead acid batteries and parts thereof.
(e) "Components" means lead bearing components of a lead acid battery.
Sl. ACTIVITY APPLICABLE
No. SECTION OF THE
ACT/RULE
3.1 Responsibility of Consumer / Bulk Consumer:
3.1.1 To ensure that used batteries are not disposed of in any other manner except by 10 (1)
depositing it with the dealer, manufacturer, importer, assembler, registered re- 10 (2) (i)
cycler, re-conditioner or at the designated collection center.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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ENVIRONMENTAL LEGAL REGISTER REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

SECTION-11
The Public Liability Insurance Act / Rules’1991
ACT / PROCEDURAL REQUIREMENTS RESPONSI-
RULES BILITY
The Public • Owner to provide relief as specified in the Schedule in case of death or Company
Liability injury to any person (other than workman) or damage to property from the
Insurance accident occurred while handling hazardous chemicals on the principle of
Act/ Rules, no fault.
1991 • Owner to draw insurance policy(s) more than paid-up capital of the
undertaking by less than Rs.50 crore. in case involved with handling
hazardous chemicals more than prescribed under PLI Rules, 1991.
• Owner to pay additional amounts as prescribed to the insurer not
exceeding the amount of premium to the Environment Relief Fund to be
established under The Act.
• Owner to provide any information required by the Ministry of Environment
& Forests or any agency authorized for ascertaining compliance.

SECTION-12

The Explosive Act 1983 and the Explosive Rules 1984 (As Amended)

ACT PROCEDURAL REQUIREMENTS RESPONSI-

RULES BILITY
The Explosive • No person shall import, export, transport, manufacture, Site in-charge
Act, 1883 and possess or sell any explosive which is not authorized.
The Explosive • To make an application to Chief Controller in case of
Rules, 1984 (As inclusion under the list of authorized explosives.
Amended Till • Packing of explosives to be undertaken in the manner as
1989) laid down in the Schedule II.
• Marking of explosive shall confirm to Rule 9.
• Obtain license for transportation/ manufacture of
explosives.
• Prior approval of manufacturing process is to be obtained.
• Obtain license for possession, sale and use from chief
controller of explosives. Possession to be carried out only
in the licensed premises.
• To notify accidents to chief controller explosives in the
prescribed format.

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/14,
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MANAGEMENT RELATED PROCEDURES
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ENVIRONMENTAL LEGAL REGISTER REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

SECTION-13

Indian Electricity Rules’1956

ACT PROCEDURAL REQUIREMENTS

RULES
Indian Installation, protection, operation and maintenance of electrical supply lines
Electricity and apparatus.
Rules’1956
All electric supply lines & apparatus shall be of sufficient rating for power
installation & current and of sufficient mechanical strength for the duty, which they
may be required to perform under the environmental conditions of installation.

Instruction for restoration of persons suffering from electrical shocks.

Chart for the restoration of persons suffering from electric shock shall be affixed by
the owner in a conspicuous place in every generating station & enclosed switch
station.
No electrical installation which including additions, alterations shall be carried out
except by an electrical contractor licensed in this behalf by the state government
and under the direct supervision of a person holding a certificate of competency.
Where installations are already connected to the supply system of the supplier
every such installation shall be periodically inspected and tested at intervals (not
exceeding five years) by electrical inspector.
Inspection certificate for electrical installation from director of electrical safety

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR
hhhhhhhhhhhhh ENGINEERING PROJECTS (I) LTD. DOCUMENT NO: EPI/MRP/SOP/15,
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MANAGEMENT RELATED PROCEDURES

LIST OF PROCESSES-WORKS ISSUE NO. 02 DATE: 10.08.2020

MANUAL REV. NO. 00 DATE: 10.08.2020
INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

Sl. PROCESS WORKS MANUAL CHAPTERS CONCERNED

NO. DIVISION
1. Participation in Competitive Bidding Works Manual-Chapter No. 04 BDD/Mkt.
& Business Development
2. Deposit Works Works Manual-Chapter No. 05 ROs./C&E
3. Preparation of Estimates Works Manual-Chapter No. 06 ROs./C&E
4. Inviting Offers for Estimation and Works Manual-Chapter No. 07 ROs./Cont. /C&E/BDD
Pre-Tender Tie-Up for
Supply/Works
5. Vendor /Contractor Registration Works Manual-Chapter No. 08 ROs./Cont.
6. Procurement of material/equipment- Works Manual-Chapter No. 09 ROs./C&E/Cont.
Post Award
7. Work Contracts-Post Award Works Manual-Chapter No. 10 ROs./C&E/Cont.
8. Disposal of Surplus/Unserviceable Works Manual-Chapter No. 11 ROs./Cont./P&E
Equipment & Materials
9. Design & Engineering for Project Works Manual-Chapter No. 12 ROs./C&E
Implementation
10. Execution of Contract Works Works Manual-Chapter No. 13 ROs.
11. Measurement Of Works/Supplies Works Manual-Chapter No. 14 ROs.
(Deposit Works)
12. Payment Procedures (Deposit Works Manual-Chapter No. 15 ROs./Fin.
Works)
13. Quality Assurance Works Manual-Chapter No. 16 ROs./QAD
14. Planning and Monitoring Works Manual-Chapter No. 17 ROs./P&M
15. Dispute Resolution Mechanism, Works Manual-Chapter No. 18 Legal / ROs
Arbitration and Litigation
16. Closing of Contract Works Works Manual-Chapter No. 19 ROs
17. Integrity Pact Works Manual-Chapter No. 20 ROs/ Cont.
18. Vigilance Works Manual-Chapter No. 21 Vig..
19. Plant & Equipment Works Manual-Chapter No. 22 ROs./Cont./P&E
20. Project Exports Works Manual-Chapter No. 23 BDD.
21. Information & Technology (I.T) Works Manual-Chapter No. 24 IT Div
Formats Works Manual Formats No. For all Processes
EPI/WM/09/01 to 82

APPROVED & ISSUED BY

(SIGNATURE)
NAME: J. L. RICHARD
DESIGNATION: MR