PROCEDU

METHODOLOGY OR ASBESTOS WORK PROCEDURE

FOR

THE DISMANTLING, REMOVAL AND ETHICAL

DISPOSAL OF ASBESTOS-CEMENT ROOF SHEETING
FOR IDENTIFIED STRUCURES IN SCHOOLS OF THE
MPUMALANGA DEPARTMENT OF EDUCATION

BID NUMBER :
TABLE OF CONTENT

1. Introduction &Scope of Service................................................................... 4

2. Details of Responsible Partners .................................................................................. 6
3. Notification of Asbestos Work .......................................................................................... 8
4. Quantity of Asbestos Waste ................................................................................... 8
5. Categorization of Asbestos Waste ................................................................................8
6. Proposed Start and Completion Time .......................................................................... 8
7. Assessment of Risks .........................................................................................................8
8. Site Control ...................................................................................................................... 8
9. Asbestos-cement Procedure ............................................................................................. 9
10. Air Monitoring .....................................................................................................11
11. Site Clearance............................................................................................................... 12
12. Training ....................................................................................................................12
13. Medical Surveillance ............................................................................................... 13
14. First Aid and Emergencies .......................................................................................... 13
15. Project Team ................................................................................................................... 14
16. Labour Requirements....................................................................................................... 14
17. Plant Requirements........................................................................... 15
18. Subcontractor Requirements ...................................................................................... 16
19. Facilities and Equipment Requirements ........................................................................... 16
20. Material Procurement ..........................................................................................................
16
21. Communication Matrix ..................................................................................................... 17
22. Project Implementation Plan Approval and Sign-Off .......................... 18

Methodology or Abatement Asbestos Working Procedure Page 2 of 18

 1. Introduction & Scope of Service
The work procedure covers the requirements and procedure for the dismantling, removal and
disposal of asbestos cement roof sheeting.

The following assumptions were made in preparing the Project Plan:

• All departments, project team members and employees will foster support and “buy-in”
of project goals and objectives.
• Management will ensure that all resources are available as needed to complete project
tasks and objectives.
• All Departments will participate in the timely execution of the Project Plan (i.e., timely
approval cycles and meeting when required).
• Project team members will adhere to the Communications Plan.
• All departments, project team members and project participants will abide by the
guidelines and information identified within this plan.
• The Project Plan may change as new information and issues are revealed

Project Constraints

Unlike risks, critical project barriers are insurmountable issues that can be destructive
to a project’s initiative. In this project, the following are possible critical barriers:

• Removal of project funding

• Natural disasters or acts of war

Should any of these events occur, the Project Plan would become invalid.
The information contained within the Project Plan will likely change as the project progresses.
While change is both certain and required, it is important to note that any changes to the
Project Plan will impact at least one of three critical success factors: Available Time, Available
Resources (Financial, Personnel), or Project Quality. The decision by which to make
modifications to the Project Plan (including project scope and resources) should be
coordinated using the following process:

As soon as a change which impacts project scope, schedule, staffing or

STEP 1
spending is identified, the Project Manager will document the issue.

STEP 2 The Project Manager will review the change and determine the associated
impact to the project and will forward the issue, along with a
recommendation, to management for review and decision.

STEP 3 Upon receipt, the management should reach a consensus opinion on

whether to approve, reject or modify the request based upon the information
gathered, the Project Manager’s recommendation and their own judgment.

Methodology or Abatement Asbestos Working Procedure Page 3 of 18

Scope summary

• Safe dismantling of the asbestos and disposal of the asbestos debris, asbestos wall
gladding and contaminated insulation material in partitioning walls and boards.
• Remove all debris in and around at the school.  Safe removal and
transportation for disposal of general & asbestos waste

Methodology or Abatement Asbestos Working Procedure Page 4 of 18

 3. Notification of Asbestos Work
The Provincial Director of Department of Employment & Labour shall be informed in writing, as
required in terms of Regulation 10 of the Abatement Asbestos Regulations, 2020, before
commencement of asbestos work. Registered Asbestos Contractor (RAC) would notify the
Department of Employment & Labour on behalf of the employer.

4. Quantity of Asbestos Waste

The asbestos removal and disposal of the asbestos roof sheeting at should indicate number
of tons of waste
5. Categorization of Asbestos Waste
Asbestos cement waste that would be removed and ethically disposed of during this project is
classified as Class D Asbestos Containing Waste in terms of the requirements of the
Environment Conservation Act (73 of 1989)
6. Proposed Start and Completion Time

7. Assessment of Risks

8. Site Control
Registered Asbestos Contractor (RAC) would implement control measures for its employees,
work site of client and all who will be conducting site visits at the demarcated work area.

Asbestos supervisor would be appointed in writing over the asbestos work as required by
Abatement Asbestos Regulations, 2020 and also provide overall supervision of the work on
daily basis.

SHEQ Solutions would be responsible for the control measures that relate to prevention of
asbestos disease, fibre release and conduct air monitoring as agreed in this asbestos work
procedure for between them and contractor.

Methodology or Abatement Asbestos Working Procedure Page 5 of 18

 Registered Asbestos Contractor (RAC) would report directly to the employer on matters
relating to the progress of the work, challenges and compliance of the work procedure.
Approved Asbestos inspection authority will act as an independent body to ensure that the
contractor comply with all safety regulations.

9. Asbestos-cement Procedure
The following procedure shall be followed during the dismantling, removal and disposal of
asbestos-cement roof sheeting.

 The Work Area would be barricaded to close off the immediate work area.

 Employees would sign an attendance register and site clearance form before proceeding
for the dismantling, removal and ethical disposal of asbestos-cement wall gladding.

 Employees would be provided with SABS homologated respirators with, at least, FFP2
classification after they have undergone training regarding its limitation, use and fitment.

 Food or drink would not be allowed in the asbestos work area.

 Smoking is strictly prohibited in the work area and anywhere next to the demarcated
area.
 Access to the work area shall be restricted to essential employees (Asbestos trained
staff). The work area shall be suitably barricaded with SANS symbolic safety signs
displayed conspicuously around and at the entrance area of the work area


Methodology or Abatement Asbestos Working Procedure Page 6 of 18

 WW13, Warning of asbestos hazard PV3, Thoroughfare for pedestrians
prohibited

Methodology or Abatement Asbestos Working Procedure Page 7 of 18

 MV12, Dust musk shall be worn PV1, Smoking prohibited

 Roof sheets will be kept damp in the immediate work area using a fine pump up garden
spray with TSW. Over wetting which will result in slippery conditions should be
avoided.

 Asbestos staff shall observe high standard of personal hygiene. When work is
completed and before taking a meal, all employees leaving demarcated work area shall
ensure that the protective clothing and foot wear must be stored safely. Used
respiratory protective equipment shall be disposed of as asbestos waste.

 Asbestos products shall be removed with the aid of hand tools i.e. bolts undone or
cropped, screws unscrewed and cement chipped away. Where special cutting of a
grinder is required permission would be allowed to grind asbestos containing material.

 Asbestos products shall be removed intact as far as possible; care shall be taken not to
break or damage the material. Smashing out of asbestos material is forbidden.

 Damaged or broken asbestos products shall be wrapped in plastic prior to transport

thereof to the disposal site. Fragment shall be collected and placed in suitable
containers such as heavy-duty polyethylene bags and bins. Containers shall be labelled
with SANS symbolic safety sign WW13 and a notice with wording, “warning asbestos
hazard”.

 Disposal of asbestos products and personal protective equipment shall be done at a

Landfill Site that conforms to the requirements of the Environmental Conservation Act,
1989, and National Environmental Management Act, 1983.

 shall ensure that all accidents and incidents are reported to the client and investigated
in accordance with the requirements of General Administrative Regulation 9.

Methodology or Abatement Asbestos Working Procedure Page 8 of 18

  Achieve zero fatalities, zero lost time injuries, zero restricted work and medical
treatment, injury cases and zero total reportable injury frequency.

Housekeeping

 Provide proper storage of materials and equipment.

 Remove asbestos waste and debris at appropriate intervals.
 Ensure that materials required for use, are not placed on the site so as to obstruct
means of access to and egress from workplaces and passageways.
 Ensure that materials which are no longer required for use, do not accumulate on and
are removed from the site at appropriate intervals.
 Ensure that waste and debris are not disposed of from a high place with a chute, unless
the chute complies with the requirements set out in regulation 14(6).
 Ensure that asbestos work area in built up areas adjacent to public way are suitably and
sufficiently barricaded and provided with controlled access points to prevent the entry of
unauthorized persons.
 Ensuring that a catch platform or net is erected below the work area where persons work
or pass under.
 Asbestos staff shall observe high standard of personal hygiene. When work is completed
and before taking a meal, all employees leaving demarcated work area shall ensure that
the protective clothing and foot wear must be stored safely. Used respiratory protective
equipment shall be disposed of as asbestos waste.

10. Air Monitoring

The AAIA shall monitor the regulated asbestos fibres during the course project.

Air monitoring shall be conducted at the start of the work and at interval agreed thereafter. At
least one sample shall be taken inside the demarcated work area to establish the efficiency
of respiratory protection and a minimum of two samples on the perimeter to ensure that dust
suppression measures adequate to prevent pollution of the environment.

The frequency of sampling maybe reduced by mutual a agreement between registered

asbestos contractor and the Approved Asbestos Inspection Authority (AAIA) if the results
proof that asbestos fibres are adequately controlled and if the Registered Asbestos Contractor
(RAC) in compliance with the requirements of this Asbestos Work Procedure. The following
standards shall apply:

 Regulated asbestos fibres inside the demarcated work area shall not exceed 2.0 f/ml
which is the protection afforded by the FFP2 respirators that are prescribed.
 Regulated asbestos fibres on the perimeter of demarcated asbestos work area shall not
exceed 0,01 f/ml

Methodology or Abatement Asbestos Working Procedure Page 9 of 18

 When the above standards have been or are exceeded the work must be stopped immediately
and the cause of high levels must be established and corrected before work can commence
again.

Monitoring would be carried out according to the method described in the HSG 248 Asbestos;
The analyst guide for sampling analysis and clearance procedures, HSE (United Kingdom
UK).

Records of personal and area sampling regulated asbestos fibres levels shall be reported to
the asbestos contractor. The records of regulated asbestos fibre level shall be kept and
maintained for a minimum of 40 years after the termination of the employment asbestos
workers and submitted to the divisional inspector of the department of labour upon cessation
of the registered asbestos contractor activities.

11. Site Clearance

The Approved Asbestos Inspection Authority (AAIA) will conduct clearance indicator air
sampling after all operations involving asbestos work have been completed. Clearance
indicator sampling will only be done when the area is dry and visual inspection reveals that it is
free from asbestos containing material.

Sampling shall be conducted in accordance of the prescribed method in section 10 and will be
accompanied by activities designed to raise dust from surfaces within the asbestos work area.
One sample would be taken after all surfaces have dried out preferably within 48 hours after
the work has been done.

The concentration of regulated asbestos fibre shall not equal or exceed the 0,01 f/ml or
alternatively exceed the level of the background asbestos concentration in the area that was
recorded before the start of the work. The AAIA shall issue clearance certificate once the
clearance indicator sampling complies with the set standards and the amended asbestos work
procedure. All demarcation shall remain in place until the AAIA has cleared the site for
reoccupation.

The registered asbestos contractor shall after receiving the disposal certificate, send the
certificate to the AAIA for the provision of the clearance certificate.

The asbestos work area will remain the responsibility of asbestos contractor until the
clearance certificate has been issued to them, no one will be allowed to occupy the area until
authorization has been issued by AAIA that the area is ready and safe for reoccupation.

11. Training

Registered asbestos contractor must provide proof that all employees who will be involved in
the asbestos work have been thoroughly trained prior to the start of the work by a competent
person who has both the practical and theoretical experience of all aspects relating to
asbestos.

Methodology or Abatement Asbestos Working Procedure Page 10 of 18

 Asbestos workers shall acknowledge in writing that they have received the said training. All
those who have not received the asbestos training would not be certified to enter the
demarcated asbestos work area.

The training must include the following in complying with Regulation 7 of Abatement Asbestos
Regulations,2020:

 The content and scope of the regulation

 Health risks caused by exposure to asbestos
 Source of exposure
 Control measures taken by employer to protect employees against risks
 Importance of good house keeping
 Correct way of using protective equipment
 Safe working procedures
 Procedure to be followed in an event of accidental spillage
 Safe disposal of asbestos
 Record keeping
 When to provide training  Who should provide training?

All employees, management personnel and visitors shall undergo induction training carried out
by the Site Manager or a designated deputy before going onto site for the first time.

All inductions shall be recorded and maintained on site for the duration of the project.

12. Medical Surveillance

Asbestos workers must undergo a baseline medical examination (chest X-rays, pulmonary
function testing and relevant physical examination) before the start of the work. A registered
Occupational Health Practitioner must conduct such examinations.

Proof of the medicals must be kept as record in the safety file of the asbestos contractor and
made available to the relevant authorities.

Employees will regularly undergo medical examination as set out in the Asbestos Abatement
Regulations. These will include X ray of the chest, pulmonary test and other physical
examinations as instructed by an Occupational Health Practitioner. The results will be kept on
employees file and be sent to the Department of Employment of Labour.

13. First Aid and Emergencies

A first aid box will be provided and allocated to a trained, certified first aider; every injury
occurring on site will be treated and reported. Should an injury require professional medical
treatment, the supervisor in charge will complete an appropriate accident report.

A first aid box is kept at the site and the first aid equipment will be identified by SANS symbolic
safety sign GA1.

A first aider and assistant would be appointed to treat injured persons on site. In case of
serious injury, the injured person would not be moved, especially if it’s a neck or back injury.
The responsible supervisor would be notified of the injury as soon as possible.

Methodology or Abatement Asbestos Working Procedure Page 11 of 18

 If an emergency evacuation is necessary, the asbestos team will evacuate to an assigned
emergency assembly point at the premises where the asbestos is taking place.

Escape route must be clearly demarcated using SANS symbolic safety signs GA3 and GA4.

Fire Prevention

All operations conducted on site shall be conducted in a manner to prevent the risk of fire.
Flammable materials shall be stored or locked in a suitable location and adequate firefighting
equipment installed in suitable locations around the area. Smoking and open flames are not
permitted in any areas, which contain flammable materials, or any ‘No Smoking” are indicated
by no smoking signs.

Site Access

Access to the site shall be via working hours.

Mon – Fri: 07h00 to 17h00

Saturday & Sunday 07h00 to 15h00

Working on site outside these hours is prohibited unless arrangements have been made with
the Asbestos Supervisor for competent supervision and the correct equipment will be on site.

Methodology or Abatement Asbestos Working Procedure Page 12 of 18

14. Project Team

• Site Supervisor
• Safety Officer
• Qualified Asbestos workers

Site
Qualified Worker

Qualified Worker
Safety Officer
Qualified Worker

Qualified Worker

15. Labour Requirements

All unskilled labors to be recruited locally

ROLE/TRADE

Skilled labour

unskilled labour

Air monitoring specialist

safety rep

Methodology or Abatement Asbestos Working Procedure (SWP) ASB/039 Page 13 of 18

 16. Plant Requirements

ROLE/TRADE SOURCE

Dumping truck Hired

Flat back truck Hired
bakkie Owned

Methodology or Abatement Asbestos Working Procedure Page 14 of 18

 17. Subcontractor Requirements

All demolition and disposal work to be fully done by Linnient Trading

Air monitoring will be subcontracted 100%

18. Facilities and Equipment Requirements

PRINTER, COMPUTERS & SOFTWARE

printer Owned
laptops Owned

TOOLS

4 pounds hammer OWNED

crow bar OWNED
wrecking bar OWNED

19. Material Procurement

All processes and procedures in terms of procurement will be followed. All buying will be strictly be done
in accordance with the specification and descriptions provided in the specifications.

• All major materials will be ordered two weeks in advance.

• The procurement officer will be responsible as per the procurement policy, to arrange for the
delivery of the material to site.
• All delivered material will be inspected by the storeman for conformance and non- complying
material will be returned immediately.
• All material quotations to be sourced by the procurement officer, after receiving the required
specification.
• A weekly material usage summary to be completed and submitted to the office for costing purposes.
• All requisitions will have an expected delivery date, which should be met, in order to avoid delays.

Methodology or Abatement Asbestos Working Procedure (SWP) ASB/039 Page 15 of 18

 20. Communication Matrix
Communication
Objective of
Medium Frequency Audience Owner Deliverable Format
Type Communication

Gather information Documented

for Initiation Discussion,
Plan and to – Face to – Agenda Analysis,
Initiation Client and Project
communicate the Face Once and meeting Formal
Meeting project team Manager
minutes Report or
vision behind the presenetation
project
Introduce the
project team and
the project.
Review project client – Agenda
objectives and
management
– Soft copy
Kickoff Meeting approach. archived on
Distribute Initiation Project Team – Meeting
– Face to Project SharePoint
Planning Once Minutes
Face Manager site and
documents to alert
project
stakeholders of
website.
project scope and
to articulate how
the project aligns
with the
organizational
strategy.
– Face to – Agenda
Project Face – Soft copy
Strategising,
Project Team – archived on
planning and end – Meeting
Meetings Conference – Project Project SharePoint
users engagement Weekly Minutes
Call Team Manager site and
Review status of project
– Project website.
the project with
Schedule
the team.
Report the status –– Face to Project – Project – Soft copy
of the project Face, Monthly – client Manager Status archived on
including Email or Report SharePoint
Conference – Project – Project site and
activities,
Project Status Team Schedule project
progress, costs Call website.
–
Reports and issues.
Stakeholders
– business
owner and

Methodology or Abatement Asbestos Working Procedure Page 16 of 18

 steering
committees
– Soft copy
Monthly Report on the archived on
–
Management status of the – Face to Project – Slide SharePoint
Monthly Management
project to Face Manager Updates, site and
Team
Meetings management. project
website.
Review status or
Progress and to discuss Bi-Weekly
Performance progress, assess –– Face to Operations
– Soft copy
Review risk, and review Face, and Project
– Agenda archived on
Meetings And the schedule, Email or and meeting SharePoint
Procurement Manager site and
or Risk budget, Conference minutes
Team project
management procurement and Call
deliverables. website.
review
– Soft copy
– Slide
Weekly Status Report on the archived on
Updates,
status of the – Line Project SharePoint
Reports – Email Weekly Excel
project to Manager Manager site and
Spread
management. project
Sheet
website.

21. Project Implementation Plan Approval and Sign-Off

The undersigned acknowledge that they have reviewed the Asbestos removal and disposal of the
Asbestos roof sheeting at (NAME OF SCHOOL)Implementation Plan and agree with the information
presented within this document. Changes to this Project Implementation Plan will be coordinated with,
and approved by, the undersigned, or their designated representatives.

REVIEWED BY

NAME ___________________________________________________________

SIGNATURE ___________________________________________________________

DATE ___________________________________________________________

TITTLE ___________________________________________________________

APPROVED BY

Methodology or Abatement Asbestos Working Procedure Page 17 of 18

 NAME ___________________________________________________________

SIGNATURE ___________________________________________________________

DATE ___________________________________________________________

TITTLE ___________________________________________________________

Methodology or Abatement Asbestos Working Procedure Page 18 of 18