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Transfer Form Primary School Edited

This document outlines the transfer and admission process for students in Kenya. It details: 1) Only transfer applications made using this form will be considered, and no school can admit a transferred student without the proper authorization signatures. 2) The authorizing officials for transfers depend on the location, ranging from the Sub-County Director of Education for intra-district transfers to the Director of Secondary and Tertiary Education for national school transfers. 3) All relevant parties must sign off on the transfer, including comments on student conduct and approval/denial reasons.

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Amos Kobia
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3K views3 pages

Transfer Form Primary School Edited

This document outlines the transfer and admission process for students in Kenya. It details: 1) Only transfer applications made using this form will be considered, and no school can admit a transferred student without the proper authorization signatures. 2) The authorizing officials for transfers depend on the location, ranging from the Sub-County Director of Education for intra-district transfers to the Director of Secondary and Tertiary Education for national school transfers. 3) All relevant parties must sign off on the transfer, including comments on student conduct and approval/denial reasons.

Uploaded by

Amos Kobia
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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REPUBLIC OF KENYA
MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY
STATE DEPARTMENT OF EDUCATION

TRANSFER AND ADMISSION FORM


INSTRUCTIONS ON TRANSFER AND ADMISSION OF STUDENTS
1) Only applications made on this form will be considered for transfer of students.
2) No school shall admit a student without a letter of transfer signed by the SCDE, CDE and
Director of Secondary and Tertiary Education as the case may be.
 Students seeking transfers within the district: the authorizing officer shall be the
SCDE
 Students seeking transfers from one district to another, the authorizing officer shall be
the CDE subject to recommendation from the SCDE.
 Transfers from one national school to another shall be authorized by the Director
Secondary and Tertiary Education.
3) All Principals must give release letters to students seeking transfer to other schools stating very
clearly the conduct of the student concerned. Principal who covers up a student’s conduct shall
be held responsible for any subsequent problems.
4) A school that may have a vacancy or vacancies to admit more students shall issue a transfer letter
signed by the Principal to the student’s former school for the transfer process to begin.
5) All transfer requests for the coming year must be received by 30th of October of the preceding
year.
6) No transfers shall be carried out in the middle of the year except those under special
circumstances.

PART A: TO BE COMPLETED BY THE PUPIL


(i) Pupils Details
Name……………………………UPI No………………………Class……………………………
Address………………………………………………………………………………
Date of birth………………………………………………………………………….
Present School………………………………………………………………………
School to which transfer is requested………………………………………………
Reason(s) for transfer……………………………………………………………………………………….
………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
………………………………………………………………………………………………..
To be completed by the Pupil’s parent/guardian
(ii)Details of any other Primary schools the child has attended in the last 3 years names of schools.
1) ………………………………………………………………………………………
2) ………………………………………………………………………………………
3) …………………………………………………………………………………………
Reasons for leaving (tick appropriately)
(i) Medical (attach medical report)
(ii) Performance
(iii) Distance
(iv) High Cost
(v) Discipline
(vi) Any other (specify)……………………………………………………………
……………………………………………………………………………………………
Have cleared/ committed my self to clear all my financial obligations in the school
Name…………………………………………………………………….ID/No…………………………
Address…………………Tel………………………………………………..
Signature of parent/guardian………………………………….Date………………………………….

PART B:TO BE COMPLETED BY THE RECEIVING HEADTEACHER


1. I have /do not have a vacancy in Class………………………………..
2. I have examined the application and discussed the same with the student and parent/guardian.
3. I accept/do not accept the student in the school.
Name of Headteacher………………………………………………………………………………………
School………………………………………………………………………………………………………
Signature……………………………………………………………………………………………………
School stamp and date……………………………………………………………………………..

PART C:TO BE COMPLETED BY THE HEADTEACHER OF THE RELEASING SCHOOL


1. I certify that (name)………………………………………………….UPI.No……………… is a
Pupil in class ………………………………….in my school.
2. Performance in term above average……………... Average……………

Below average……………… Poor………………..


3. Outstanding fee is Kshs…………………………………………………………………………..
4. The discipline of the student (please comment on his/her general conduct in the school)
5. I am willing/not willing to release/clear…………………………………………………..
Reason(s)…………………………………………………………………………………..
………………………………………………………………………………………………
…………………………………………………………………………………………….

I do/do not approve the transfer


reasons…………………………………………………………………………
……………………………………………………………………………………………………………..
Name……………………………Signature…………………Date……………Official stamp……………
PART D: TO BE COMPLETED BY THE SUB-COUNTY DIRECTOR OF EDUCATION FOR
INTER SUB-COUNTY SCHOOLS TRANSFER.

(i) SCDE OF RELEASING SUB-COUNTY


I have examined the transfer request for:
Pupil’sName………………………………………………….School…………………………….
UPI.No………………………………………………..Class………………………

I do/do not approve the transfer


reasons…………………………………………………………………………
…………………………………………………………………………………………………
Name……………………………Signature…………………Date……………
Official stamp……………

1) SCDE OF RECEIVING SUB- COUNTY


I do/do not approve the transfer reasons……………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………

Name………………………………………………………………………………………………
Signature……………………………………………………………………………………………
Official Stamp……………………………………………..Date…………………………

PART E:TO BE COMPLETED BY THE COUNTY DIRECTOR OF EDUCATION FOR


INTER COUNTY SCHOOLS TRANSFER.
I have scrutinized the request for transfer for:
Name…………………………………Adm.No………………………………..Class……………

School requested………………………………………………………………………….

I do/do not approve the transfer reasons:


………………………………………………………………………………………………………
………………………………………………………………………………………………………
…………………………………………………………………………………
Name………………………………………………………………………………………
Signature…………………………………………………………………………………………
Official Stamp…………………………………………………..Date…………………………

Copy to: Principal Secretary State Department of Basic Education


CDE- County Director of Education
SCDE-Receiving Sub-County
SCDE-Releasing Sub-County

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