FORMATS OF FINANCIAL STATEMENTS

FOR
CENTRAL HIGHER EDUCATIONAL INSTITUTIONS
NAMEOFEDUCATIONALINSTITUTION__________________________________________
BALANCESHEETASAT________________________________________________________

Amount in Rupees
SOURCES OF FUNDS Schedule Current Year Previous Year
CORPUS/CAPITAL FUND 1
DESIGNATED/ EARMARKED / ENDOWMENT FUNDS 2
CURRENT LIABILITIES & PROVISIONS 3

TOTAL

APPLICATION OF FUNDS Schedule Current Year Previous Year

FIXED ASSETS 4
Tangible Assets
Intangible Assets
Capital Works-In-Progress
INVESTMENTS FROM EARMARKED / ENDOWMENT FUNDS 5
Long Term
Short Term
INVESTMENTS - OTHERS 6
CURRENT ASSETS 7
LOANS, ADVANCES & DEPOSITS 8

TOTAL

SIGNIFICANT ACCOUNTING POLICIES 23

CONTINGENT LIABILITIES AND NOTES TO ACCOUNTS 24

1
NAMEOFEDUCATIONALINSTITUTION_______________________________________________

INCOMEANDEXPENDITUREACCOUNTFORTHEPERIOD/YEARENDED____________________

Amount in Rupees
Particulars Schedule Current Year Previous Year

INCOME
Academic Receipts 9
Grants / Subsidies 10
Income from investments 11
Interest earned 12
Other Income 13
Prior Period Income 14
TOTAL (A)

EXPENDITURE
Staff Payments & Benefits (Establishment expenses) 15
Academic Expenses 16
Administrative and General Expenses 17
Transportation Expenses 18
Repairs & Maintenance 19
Finance costs 20
Depreciation 4
Other Expenses 21
Prior Period Expenses 22
TOTAL (B)

Balance being excess of Income over Expenditure (A-B)

Transfer to / from Designated Fund
Building fund
Others (specify)
Balance Being Surplus / (Deficit) Carried to Capital Fund

Significant Accounting Policies 23

Contingent Liabilities and Notes to Accounts 24

2
SCHEDULES FORMING PART OF BALANCE SHEET
SCHEDULE1CORPUS/CAPITALFUND

Amount in Rupees
Particulars Current Year Previous Year

Balance at the beginning of the year

Add: Contributions towards Corpus/Capital Fund
Add: Grants from UGC, Government of India and State Government to the extent
utilized for capital expenditure
Add: Assets Purchased out of Earmarked Funds
Add: Assets Purchased out of Sponsored Projects, where ownership vests in the
institution
Add: Assets Donated/Gifts Received
Add: Other Additions
Add: Excess of Income over expenditure trasferred from the Income & Expenditure
Account
Total
(Deduct) Deficit transferred from the Income & expenditure Account
Balance at the year end

3
SCHEDULE2DESIGNATED/EARMARKED/ENDOWMENTFUNDS

AmountinRupees
Fund wise Breakup Total
Particulars Fund Fund Fund Endowment Current Previous
AAA BBB CCC Funds Year Year
A.
a) Opening balance
b) Additions during the year
c) Income from investments made of the funds
d) Accrued Interest on investments/Advances
e) Interest on Savings Bank a/c
f) Other additions (Specify nature)

Total (A)
B.
Utilisation/Expenditure towards objectives of funds
ii) Capital Expenditure
ii) Revenue Expenditure

Total (B)

Closing balance at the year end (A - B) XX YY ZZ LL

Represented by
Cash And Bank Balances
Investments
Interest accrued but not due
Total XX YY ZZ LL

4
SCHEDULE2A
ENDOWMENTFUNDS

Specimen format of Sub Schedule to support the figures in the column "Endowment Funds" in the Schedule "Earmarked / Endowment Funds", forming part of the Balance Shet.

Amount in Rupees
1. 2. Name of the Opening Balance Additions during the Year Total Expenditure on the Closing Balance Total
Sr. Endowment object during the year (10+11)
No.
3. 4. 5. 6. 7. Endowment 8. .9 10. 11.
Endowment Accumulated Endowment Interest (3+5) Accumulated Endowment Accumulated
Interest Interest Interest
(4+6)

Total

Notes
1.The total of Columns 3 & 4 will appear as the Opening Balance in the Column “Endowment Funds” in Schedule 2, of Earmarked Funds
forming part of the Balance Sheet.
2.The total of Col. 9 should normally be less than the total of Col. 8, as only the interest is to be used for the expenditure on the object of the
endowments. (except Endowments for Chairs)
3.There should not normally be a debit balance in the schedule. If in a rare case, there is a debit balance against any of the Endowment Funds,
the debit balance should appear on the Assets side of the Balance Sheet as “Receivables”, in Schedule - 8 Loans, Advances & Deposits.

5
SCHEDULE3CURRENTLIABILITIES&PROVISIONS

Amount in Rupees
Current Year Previous Year
A. CURRENT LIABILITIES
 1. Deposits from staff
2. Deposits from students
3. Sundry Creditors
a) For Goods & Services
b) Others
4. Deposit-Others (including EMD, Security Deposit)
5. Statutory Liabilities (GPF, TDS, WC TAX, CPF, GIS, NPS):
a) Overdue
b) Others
6. Other Current Liabilities
a)Salaries
b)Receipts against sponsored projects
c) Receipts against sponsored fellowships & scholarships
d)Unutilised Grants
e) Grants in advance
f) Other funds
g) Other liabilities
Total (A)
B. PROVISIONS
1. For Taxation
2. Gratuity
3. Superannuation Pension
4. Accumulated Leave Encashment
5. Trade Warranties/Claims
6. Others ( Specify)
Total (B)
Total (A+ B)

Note: Unutilized grants 6 (d) will include grants received in advance for next year.

6
SCHEDULE3(a)SPONSOREDPROJECTS

Amount in Rupees

1. 2. 5. 6. 7. Closing Balance
Sr. No. Name of the Project Opening Balance Receipts/Recoveries Total Expenditure during the year
during the year
3. 4. 8. 9.
Credit Debit Credit Debit

Total

1. The Projects may be listed agency-wise, with sub-totals for each agency.

2. The total of Col. 8 (Credit) will appear under the above head on the liabilities side of the Balance Sheet (Schedule 3).

3. The total of Col. 9 (Debit) will appear as Receivables in Schedule 8, Loans, Advances and Deposits, on the Assets side of the Balance Sheet.