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Event Budget Template 03

This document is an event planning budget template that outlines budget categories and estimated costs from the previous year for an unnamed event held on an unspecified date. The major categories included are invitations/publications, recognition, volunteers, venue/facility, event rentals, theme/decor, entertainment, food/beverage, multimedia, photography/videography, guest parking/transportation, general production, event insurance, and contingency. Estimated costs and actual costs are listed for each category, along with notes on vendors and purchasing details. The template also includes a proposed ticket price and projected revenue total.

Uploaded by

Jayden Blu
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We take content rights seriously. If you suspect this is your content, claim it here.
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33 views6 pages

Event Budget Template 03

This document is an event planning budget template that outlines budget categories and estimated costs from the previous year for an unnamed event held on an unspecified date. The major categories included are invitations/publications, recognition, volunteers, venue/facility, event rentals, theme/decor, entertainment, food/beverage, multimedia, photography/videography, guest parking/transportation, general production, event insurance, and contingency. Estimated costs and actual costs are listed for each category, along with notes on vendors and purchasing details. The template also includes a proposed ticket price and projected revenue total.

Uploaded by

Jayden Blu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Chapter Name

Event Name
Event Date
Event Time
Venue/Location
Event Planning Budget Template

Previous Year
Description Totals
INVITATIONS / PUBLICATION COLLATERAL $ -
Hold the Date Postcard
HTD mail prep
HTD postage
Invitation/Flyer Printing
Invitation Postage / mail handling
Signage design, production, printing
Programs, Table Cards, Reg Cards, Table #s

Miscellaneous
RECOGNITION $ -
Gifts for VIP Patrons
Plaques / Awards

VOLUNTEER COMMITTEE $ -
Thank you gifts
Volunteer Expenses (Parking)

Miscellaneous
VENUE / FACILITY $ -
Room Rental Fee
Room Set Up Charges/Fees
Facilities (Custodial, pressure wash, supplies)
Police/Fire Personnel Pay
Emergency Services/Medics
Facilities staff overtime
Tear Down Charges/Fees

Other

EVENT RENTALS $ -
Tent Rental
Tables (50)
Chairs (500)

Other Rentals
THEME & DÉCOR $ -
Floral
Floral vase rental
Linens
LED tealights (purchase)

Other
ENTERTAINMENT $ -
Channel / Game Purchase
Emcee

FOOD & BEVERAGE $ -


Caterer (# guests) + Tasting
(includes plates, flatware and glass rental cost)
Alcohol/Wine
Bartender Fees/Gratuities

Miscellaneous
MULTIMEDIA CONTENT $ -
Misc Multimedia
Video Production
Video Copies

PHOTOGRAPHY / VIDEOGRAPHY $ -
Event Photography
Event Videography
GUEST PARKING/TRANSPORTATION $ -
Guest/Vendor/Volunteer Parking
Bus Rental
Golf Carts for ADA
VIP Transportation
Golf Cart Parking
Valet Parking
Parking Attendants Gratuity

Miscellaneous
GENERAL PRODUCTION $ -
Radio rental
Consumables (Food/coffee staff and crew)
Misc rentals
Motor Pool
Other (misc. supplies, copies, etc.)
Volunteer/Staf Thank Yous

EVENT INSURANCE $ -
Event Insurance

CONTINGENCY $ -
10% of total
COST SUBTOTAL $ -

TICKET PRICE $ -
$X.XX per guest
Money from Other Source

REVENUE TOTAL $ -
ning Budget Template
Notes
(unit cost, how
Vendor Contact to purchase
ESTIMATED ACTUAL Vendor Info items, etc.)
$ - $ -

$ - $ -

$ - $ -

$ - $ -
(includes tax,
$ - $ - delivery, setup)

$ - $ -

$ - $ -

assumes X # of
$ - $ - attendees

$ - $ -

$ - $ -
$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

assumes #
$ - $ - paying guests

$ - $ -

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