100% found this document useful (1 vote)

707 views403 pages

Shipboard Safety Manual

This document is the Shipboard Safety Manual for Prime Tanker Management Inc. and Prime Gas Management Inc. It provides information on safety procedures and requirements for vessels operated by the companies. The manual covers topics like safety meetings, permit requirements for hot work and enclosed space entry, use of protective equipment, health hazards, hazardous materials handling, and more. It has been approved by the Designated Person Ashore and Chief Operating Officer and is maintained through a record of amendments documenting updates.

Uploaded by

alextymofieiev

We take content rights seriously. If you suspect this is your content, claim it here.

Available Formats

Download as PDF, TXT or read online on Scribd

100% found this document useful (1 vote)

707 views403 pages

Shipboard Safety Manual

Uploaded by

alextymofieiev

We take content rights seriously. If you suspect this is your content, claim it here.

Available Formats

Download as PDF, TXT or read online on Scribd

You are on page 1/ 403

Prime Tanker Management Inc.

Prime Gas Management Inc.

Manual Code: SAF (003)

SHIPBOARD SAFETY MANUAL

Approved by DPA / DCOO

Frantzeskos Kontos

Authorized by
Chief Operating Officer (COO)
George A. Kouleris

DOCUMENT CONTROL
No part of this document may be reproduced, utilised, stored in any retrieval system or transmitted in any form
or by any means, electronic or mechanical, including photocopying, recording or by any information, storage or
retrieval system without the permission of Prime Tanker Management Inc and Prime Gas Management Inc.

.
Prime Tanker Management Inc.
Shipboard GENERAL
Safety Manual Prime Gas Management Inc.
(003) Revision: 12
GENERAL
Eff. Date: 31/10/2020

RECORD OF AMENDMENTS
Amendment Date Position /
Section / Page No. Date Issued Initials
Number Amended Rank
ALL SECTIONS
00 Newly issued 01/03/2016 N/A CAC S&Q Mgr
Manual
Sections
Amended CAC S&Q Mgr
01 01/03/2016 30/09/2016
All
From 01 to 17
Sections Amended
02 01-02-03-04- 01/03/2016 28/02/2017
05-06-11-13- CAC S&Q Mgr
14-15-17
Section
03 01-02-04-06 01/03/2016 31/03/2017
CAC S&Q Mgr
07-08-09-12-16
All Sections from
01 to 17 were
amended and/or 01/03/2016 31/07/2017
reformatted
04
CAC S&Q Mgr
New Sections
02A-18-19- 31/07/2017
20-21-22
Sections Amended
01-02-03-04-
05 05-06-07-08- 01/03/2016 30/11/2017 CAC S&Q Mgr
09-11-12-14-
15-16-17-21
Sections Amended
06 01/03/2016 30/06/2018 CAC S&Q Mgr
03- 12-18
Sections Amended
07 02-02A-03-05 01/03/2016 31/03/2019 CAC S&Q Mgr
06-08-11-12
Sections Amended
08 01-02-02A-03- 01/03/2016 31/05/2019 CAC S&Q Mgr
04-05-06-08-12-16

Page 1 of 4
Prime Tanker Management Inc.
Shipboard GENERAL
Safety Manual Prime Gas Management Inc.
(003) Revision: 12
GENERAL
Eff. Date: 31/10/2020

Amendment Date Position /

Section / Page No. Date Issued Initials
Number Amended Rank
Sections Amended
09 03-05-06-11- 01/03/2016 30/09/2019 CAC S&Q Mgr
12-13-16-17
Sections Amended
(ALL)
01-02-02A
03-04-05
06-07-08
01/03/2016
09-10-11
12-13-14
10 29/02/2020 CAC S&Q Mgr
15-16-17
18-19-20
21-22
New Sections
23
29/02/2020
24

Sections Amended
02A-03-04
01/03/2016
06-07-12-16
17-18–23-24
11 31/08/2020 CAC S&Q Mgr
New Sections
Transferred from
31/08/2020
SOM (007)
25-26-27-28
Amended Sections
02-03-04 31/10/2020
12 05-11-20
New Sections
31/10/2020 N/A
29

Page 2 of 4
Prime Tanker Management Inc.
Shipboard GENERAL
Safety Manual Prime Gas Management Inc.
(003) Revision: 12
GENERAL
Eff. Date: 31/10/2020

CONTENTS

SECTION No Title Issue Issue

Status Date
Manual Control Page
GENERAL : 12 31/10/2020
Record of Amendments and Contents
SECTION 01 Appointment of Safety Officer & Deputy Safety Officer 07 29/02/2020
Ship Security Officer and E/R Safety Representative
SECTION 02 Safety Meetings 09 31/10/2020
SECTION 02A “STOP WORK” Authority 04 31/08/2020
SECTION 03 Use of Personal Protective Equipment 11 31/10/2020
SECTION 04 Entry into Enclosed Space 09 31/10/2020
SECTION 05 Work Permits 09 31/10/2020
SECTION 06 Hot Work / Welding and Burning 10 31/08/2020
SECTION 07 Control of Smoking 06 31/08/2020
SECTION 08 Operational Readiness of Life-Saving Equipment 07 29/02/2020
SECTION 09 Operational Readiness of Fire-Fighting Equipment 05 29/02/2020
SECTION 10 Fire Patrols and Security Rounds 03 29/02/2020
SECTION 11 Health Effects of ambient factors onboard 08 31/10/2020
SECTION 12 Safe Working Onboard 10 31/08/2020
SECTION 13 Paints & , Painting – Chipping/ De-rusting 05 29/02/2020
SECTION 14 Hazardous Materials 05 29/02/2020
SECTION 15 Fumigation 05 29/02/2020
SECTION 16 Galley Procedures 08 31/08/2020
SECTION 17 General Precautions on Tankers 07 31/08/2020
SECTION 18 Slips and Falls Prevention 03 31/08/2020
SECTION 19 Material Safety Data Sheet (MSDS) 01 29/02/2020
SECTION 20 Safety during Bunkering & Bunker Tank Cleaning 02 31/10/2020
SECTION 21 Safety during Dry-Dock 02 29/02/2020
SECTION 22 Toxicity 01 29/02/2020
SECTION 23 Hydro-blasting Operations 01 31/08/2020
SECTION 24 Safe Use of Personal Electronic Devices 01 31/08/2020
SECTION 25 Master’s Inspection of Accommodation, Galley and 00 31/08/2020
Store Rooms
( transferred from SOM Manual (007) –Section 03)
SECTION 26 Drug and Alcohol Tests 00 31/08/2020
( transferred from SOM Manual (007) – Section 04
Continuing on next page

Page 3 of 4
Prime Tanker Management Inc.
Shipboard GENERAL
Safety Manual Prime Gas Management Inc.
(003) Revision: 12
GENERAL
Eff. Date: 31/10/2020

CONTENTS

SECTION No Title Issue Issue

Status Date
Continuing from previous page
SECTION 27 Benzene Tests of Crew Serving on Chemical Tankers 00 31/08/2020
( transferred from SOM Manual (007)-Section 05 )
SECTION 28 Medical Chest, Controlled Medicines, Medical Officer, 00 31/08/2020
medical Treatment
( transferred from SOM Manual (007)-Section 08 )
SECTION 29 NEW : Scaffolding 00 31/10/2020

Page 4 of 4
Prime Tanker Management Inc.
SECTION 01
Shipboard Safety Prime Gas Management Inc.
Manual APPOINTMENT OF SAFETY OFFICER Revision: 07
(003) & DEPUTY SAFETY OFFICER Eff. Date: 29/02/2020
SHIP SECURITY OFFICER,
AND E/R SAFETY REPRESENTATIVE

Page 1 of 4
Prime Tanker Management Inc.
SECTION 01
Shipboard Safety Prime Gas Management Inc.
Manual APPOINTMENT OF SAFETY OFFICER Revision: 07
(003) & DEPUTY SAFETY OFFICER Eff. Date: 29/02/2020
SHIP SECURITY OFFICER,
AND E/R SAFETY REPRESENTATIVE

1. PURPOSE
This procedure describes the steps for the appointment of the Ship’s Safety Officer, the Deputy Ship’s
Safety Officer, the Ship’s Environmental Officer, the Ship’s Security Officer and the E/R Safety
Representative.

2. PROCEDURE

2.1 SAFETY OFFICER & DEPUTY SAFETY OFFICER

Safety Officer is the person onboard, responsible to the Master for the onboard Management of
Safety.
The Chief Officer is the Vessel’s Safety Officer
He is responsible for the supervision of Safety onboard.

The Third Officer is the Deputy Safety Officer

He is responsible for the Maintenance of LSA & FFE and relevant Record Keeping.

The Responsibilities of the Safety Officer and the Deputy Safety Officer, are detailed in the
the Integrated Management System Manual (IMSM Manual (001)) –
Appendix E-Paragraph 2.3-“Safety Officer”

However, the following Duties, Responsibilities and Authorities are highlighted below:

The Ship’s Safety Officer has the authority to TAKE ACTION TO STOP ANY WORK **
which he reasonably believes may cause an Accident
and immediately inform the Master,
who will then be responsible for deciding when work can safely be resumed.
( ** STOP WORK AUTHORITY can be exercised by any Crew Member, Contractor or Visitor
onboard)

THE SAFETY OFFICER MUST ALWAYS LEAD BY EXAMPLE

The Ship’s Safety Officer is responsible to maintain a record book detailing his work as Safety Officer
(Form SF/SAQ/429 "Safety Officer's Log Book").
The checks included in this form must be completed by the Ship’s Safety Officer,
within a period of three (3) months after the date of assuming his responsibilities onboard,
(as per Code of Safe Work Practices-§13.4.4.1 )

Page 2 of 4
Prime Tanker Management Inc.
SECTION 01
Shipboard Safety Prime Gas Management Inc.
Manual APPOINTMENT OF SAFETY OFFICER Revision: 07
(003) & DEPUTY SAFETY OFFICER Eff. Date: 29/02/2020
SHIP SECURITY OFFICER,
AND E/R SAFETY REPRESENTATIVE

Safety Inspections must be jointly carried out by the Safety Officer and an Engineer Officer who
will be assigned by the Master.
The name of the assigned Officer must be recorded in the Form SF/SAQ/429, under the section
“Remarks”, which is at the end of each “Inspection Area” Section

The appointment of the Safety Officer must be entered in the Deck Log Book.

2.2 ENGINE ROOM SAFETY REPRESENTATIVE

The Second Engineer is the Engine Room Safety Representative.

He is responsible for the Safety-Related Equipment in the Engine Room,
as specified in the procedure for Maintenance of LSA & FFE.
Additionally, jointly with the Safety Officer,
the 2nd or the 3rd Engineer must carry out Safety Inspections,
and sign the relevant sections of the Form SF/SAQ/429-“Safety Officer’s Log Book”.

2.3 SHIP SECURITY OFFICER

Ship Security Officer (SSO) is the person onboard, responsible for the implementation of the ISPS
Code.
The Ship Security Officer must be Holder of the relevant Special Qualification Certificate (SQC) for
SSO. All training facilities which offer SSO Training Courses must have their courses Approved by
their National Maritime Administration or a Recognized Security Organization (RSO) who is an IACS
member.

The Chief Officer is designated by the Company to be the Ship’s Security Officer (SSO).
The Deputy Security Officer is the Master.

The Responsibilities of the Ship Security Officer are described in detail, in the IMSM Manual
(001)-Appendix E-“Shipboard Job Descriptions”

Page 3 of 4
Prime Tanker Management Inc.
SECTION 01
Shipboard Safety Prime Gas Management Inc.
Manual APPOINTMENT OF SAFETY OFFICER Revision: 07
(003) & DEPUTY SAFETY OFFICER Eff. Date: 29/02/2020
SHIP SECURITY OFFICER,
AND E/R SAFETY REPRESENTATIVE

The appointment of the Ship Security Officer must be entered in the Deck Log Book.

Every time the Ship Security Officer changes, Poster 30- “Ship’s Security Officer”,
must be filled- in with his Name and be posted in conspicuous places.

2.4 CONFLICT BETWEEN SAFETY AND SECURITY

As clearly stated in the Company’s Security Policy, the Master has the Ultimate Authority and
Responsibility to take decisions, which in his professional judgment, as Master, are necessary to
maintain the Safety and Security of the Ship.
If in the professional judgment of the Master, a conflict between any Safety and Security
requirements applicable to the Ship arises during its operations, the Master shall give effect to
those requirements necessary to maintain the safety of the Ship.
The Chief Officer who is the Safety Officer and Ship Security Officer of the Vessel, must strictly
implement the above Company Policy.

3. RECORD
Ship’s Security Officer POSTER 30

Page 4 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 02
Manual Prime Gas Management Inc.
(003) Revision: 09
SAFETY MEETINGS Eff. Date: 31/10/2020

Page 1 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 02
Manual Prime Gas Management Inc.
(003) Revision: 09
SAFETY MEETINGS Eff. Date: 31/10/2020

1. PURPOSE
This section describes the procedure for conducting Safety Meetings on board.
The purpose of these Safety Meeting is to:
 raise Safety Awareness,
 to express safety concerns,
 to make proposals for corrective/ preventive actions and
 to share lessons learnt.
There are many types of Safety Meetings, as listed in the paragraph below.
The standard Monthly Safety Meetings follow a specific Agenda.
The other Safety Meetings, are held, as required, and their Agenda is related to the purpose for which
they are carried out (i.e Work Planning Meetings, Pre-Tank Cleaning Meeting etc).

2. PROCEDURE
The types of Safety Meetings which are carried out onboard are the following:
 Standard Monthly Safety Meetings.
 Safety Meetings held onboard by attending Superintendents or other Company
Representatives.
 Safety Meetings held after an Accident/Incident or Serious Near Miss either onboard or on a
Fleet Vessel.
 Dedicated Safety Meetings for Safety and Health Campaigns or other important issues.
 Safety Meetings before Hot Work.
 Work Planning Meetings.
o Daily Work Plan Meetings.
o Toolbox Meetings.
 Cargo Pre-Loading / Pre-Discharging Safety Meetings.
 Tank Cleaning Safety Meetings.

3. MONTHLY SAFETY MEETINGS

Safety Meetings must be carried onboard, as a minimum EVERY MONTH.
They must be chaired by the Master.
A special form has been issued by the S&Q Department, ensuring a Standard Reporting Formula for
all Fleet Vessels.
The Safety Meetings shall follow a defined Agenda, which covers all aspects of the Vessel’s
Operating Activities, Accidents/Near Misses, Inspections, Audit Results, Corrective Actions, Crew
Familiarization, Emergency Training, Supply of critical spares and equipment, and all Safety, Health,
Security, Environmental and Energy related subjects.
The S&Q Department is responsible to periodically review and amend the Agenda (if required), in
order to cover new reporting requirements (i.e. ISPS, TMSA).

Page 2 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 02
Manual Prime Gas Management Inc.
(003) Revision: 09
SAFETY MEETINGS Eff. Date: 31/10/2020

3.1 SAFETY COMMITTEE

A. Safety Committee
The Safety Committee onboard consists of the following ranks/positions:
Master Chief Engineer Gas Engineer (LPG)
Chief Officer Second Engineer Pumpman
Second Officer Third Engineer Bosun
Third Officer Fourth Engineer At least one (1) Rating

Safety Meetings must NEVER be carried out on the Bridge, in the Cargo Control Room, or in
Engine Control Room, where personnel working in these spaces may become distracted.
Safety Meetings must be carried out in Ship’s Office or messrooms etc.

B. The Safety meeting must involve ALL crew members (except those who are on duty).
However, the contents of the Safety Meeting agenda, and the decisions taken must be made
known to the Officers and Crew on duty.

3.2 FREQUENCY OF SAFETY MEETINGS

The Safety Meetings onboard must be held as follows:
 As a minimum, on a Monthly basis.
 Whenever deemed necessary by the Master and the Ship-Management i.e. before an External
Audit or 3RD Party Inspection or after a 3RD Party Inspection) to discuss important findings, when
important information is received, before entering the HRA etc).
One (1) Safety Meeting Agenda report per month will be considered satisfactory, provided that the
contents of all the other Safety Meetings carried out within the same month are included in the report.

At least twelve (12) “Full-scale” Safety Meetings must be held within a Year.

3.3 SAFETY MEETING AGENDA

The Safety Meetings Agenda must include all the items of the relevant Form SF/SAQ/401-Safety
Meeting Minutes.
The Agenda of the Safety Meeting, must be periodically reviewed in order to ensure that it includes
all the necessary items, as per Company’s Certification (ISM, ISPS, MLC, ISO Standards, TMSA,
etc).

Page 3 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 02
Manual Prime Gas Management Inc.
(003) Revision: 09
SAFETY MEETINGS Eff. Date: 31/10/2020

3.4 SAFETY MEETING MINUTES REPORTS

The Safety Meeting Minutes must be written on the Company IMS Form SF/SAQ/401.
Attached to each Safety Meeting Minutes report, there must be a “Participants List” with the Names
and Signatures of the participants.
The Third Officer (Deputy Safety Officer) must be appointed as responsible for keeping the Minutes.
Copies of the Minutes must be:
 Kept in the Master’s file (Electronic Filing acceptable, as well as ERP ISM Module).
 Sent to the Office as part of the Monthly reporting.

One copy shall be posted in Ship’s Notice Board.

3.5 REVIEW OF SAFETY MEETING MINUTES BY THE S&Q DEPARTMENT

The review of the Safety Meeting Minutes (both Monthly and additional) is performed by the S&Q
Department to ensure that:
 The latest edition of relevant form SF/SAQ/401 has been used.
 The Master chaired the Meeting and the majority of crew (except those being on duty)
participated.
 The “Participants List” with the names and signatures of the participants has been attached to the
Safety Meeting Minutes. (Comparison with Current Crew List).
 Important details related to the Month’s shipboard activities were discussed (e.g. dangerous
cargoes, special cargoes, entering HRA, etc).
 Requested supplies and equipment related to Safety, Health & Security were received or are still
pending.
 Any Accidents or Near Misses, which occurred onboard during the current month, were discussed
and analyzed (comparison with Accidents /Incident and Near Miss Reports received).
 New Crew received Safety and Job Familiarization as per Company procedures (comparison with
Crew List).
 Training Drills were conducted as per SOLAS and Company requirements and were evaluated,
and if necessary, extra training was given.
(Comparison with Drill Reports and Extra Training Reports received).
 The next month’s Drills Schedule includes all the Emergency Drills which are due for the next
month. (Comparison with Form SF/SAQ/416- Record of Drills performed and other Training).
 Important Safety, Health, Environmental & Energy issues were discussed.
(Comparison with the List send by S&Q Department Monthly, which includes all the Circulars,
Bulletins, Alerts, Investigation reports, Case Studies, Campaigns, and Newsletters sent to the
Fleet during the current month).
 Risk Assessment was conducted for current & future Shipboard Operations.
 Security issues are adequately addressed.
 There is no repetition of items/text from previous Safety Meetings.

Page 4 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 02
Manual Prime Gas Management Inc.
(003) Revision: 09
SAFETY MEETINGS Eff. Date: 31/10/2020

In case the Safety Meeting Agenda includes items for which other Departments must take action (e.g.
is reporting delay of ordered Safety Items), then copies of the report are distributed to the relevant
Departments.

3.6 OFFICE RESPONSE TO SAFETY MEETINGS

The S&Q Department must review the Safety Meeting Minutes and send an e-mail response.
If the Safety Meeting Reports are not satisfactory, the Office Response e-mail must include relevant
guidance.
Such Office Response messages, must be filed in the Master’s File SAQ 04 “Safety Meetings”, in
order to be readily available during Third Party inspections.
(Electronic Filing is also acceptable as well as Filing in the ERP ISM Module).
(Vetting Inspectors usually request to see such e-mails).
These messages must also be filed in the S&Q Department Files (electronic filing is acceptable).

4. SAFETY MEETINGS HELD BY ATTENDING SUPERINTENDENTS

When Superintendents visit the Vessel, they must hold a Safety Meeting, with the participation of
ALL Crew, except for those who are on duty.
Depending on the prevailing circumstances, Safety Meetings may be combined / supplemented by
Seminars, Drills and other Training Activities(i.e SHELL’s Reflective Learning, Resilience, LET
etc), organized by the attending Superintendent.
The Safety Meetings which are held by Superintendents, are reviewed by the Technical and/or
Marine /Vetting Department, as part of the Ship Visit Report.
(For more details, refer to Procedures Manual (002) –Procedures 17-“Visits onboard”).
(Form OFF/TEC/101A-“Superintendent’s Safety Meeting” must be filled-in).

5. DEDICATED SAFETY MEETINGS FOLLOWING AN ACCIDENT/INCIDENT

Immediately after an Accident or Incident, the Master is responsible to hold a Safety Meeting and
discuss with the Officers and Crew:
 The Root cause(s) of the event.
 The procedures/precautions which must have been followed/taken to prevent.
 Corrective/ Preventive actions necessary to avoid re-occurrence.
In such cases, form SF/SAQ/401A-“Dedicated Safety Meeting Agenda” must be filled-in.
The Safety Meeting report must be sent to the S&Q Department, and to the Office Department which
is responsible to investigate the Incident.
(for more details, refer to Procedures Manual (002) – Procedure 14- Paragraph F).
The Company must review and respond to dedicated Safety Meetings (as required by TMSA-
Element 9A).

Page 5 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 02
Manual Prime Gas Management Inc.
(003) Revision: 09
SAFETY MEETINGS Eff. Date: 31/10/2020

6. DEDICATED SAFETY MEETINGS FOR CAMPAIGNS OR OTHER ISSUES

The Company initiates Safety, Health, Navigational and other Campaigns.
Depending on the importance of the issue, dedicated Safety Meetings may be requested in order to
discuss the results of the Campaign onboard each Vessel, and any further action required.
Such Safety Meeting Reports must be submitted and the end of the Campaign, to the relevant Office
Department, which initiated the Campaign, accompanied by all documentation related to the
Campaign i.e Training Records, Drills (if applicable), Photos, Inventories, Requisitions (if required),
Master’s Reviews etc
If other Departments are involved, the “Campaign set” must also be made cc to these Departments i.e
The S&Q Department must be notified for the monitoring of Drills, Extra Training, Master’s
Reviews etc.
(Form SF/SAQ/401A-“Dedicated Safety Meeting Agenda” must be filled-in, if specifically
requested).

7. OTHER SAFETY MEETINGS

7.1 DAILY WORK PLAN MEETING

The Daily Work Plan meetings are held in order to ensure that all Departments are made aware of the
planned work to be carried out on the Vessel and the associated hazards.
Before the end of the normal Day-Working Schedule a formal Daily Work Plan Meeting must be
held DAILY.
The purpose of these Meeting is to discuss the “next day’s” Work Plans of each Department i.e
A. Bridge,
B. Deck,
C. Engine Room, including Electric.

The aim of such Daily Work Plan Meetings is:

 to determine the scope of the work
 to reinforce safety requirements,
 to avoid resource conflicts,
 to determine whether the work of one Shipboard Department is related to or needs assistance
from another Department, ensuring that no operational conflicts will occur.
Issues which must be discussed are:
 Work to be done and the associated Job Hazards, Risk Assessments, Work Permits etc).
 Resources required (personnel, materials, tools etc).
 Safety Precautions (suitable PPE, Work Permits, Warning Signs, Log-Out / Tag-out etc).
 Actions required by other Departments (i.e. painting the funnel may require switching off the
Radar, or postponement of a work of one Department until the end of the work of another
department).
 De-activation of equipment, marking of spaces etc.
 Notifications to Office, if required (i.e. Hot Work etc).
 Compliance with Work and Rest hours.

Page 6 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 02
Manual Prime Gas Management Inc.
(003) Revision: 09
SAFETY MEETINGS Eff. Date: 31/10/2020

The basic participants in these formal Daily Work Plan Meetings must be:
 The Master.
 The Chief Officer /Safety Officer.
 The Chief Engineer.
 The Second Engineer.
and if Work/ Rest Hours Schedule permits,
 Other Bridge and Engine Officers.
 Bosun.
 Electrician/Pumpman/Fitter.
The relevant Form TEMP 14 -“Daily Work Plan” must be filled-in by the relevant Departments, and
must be reviewed by the Safety Officer.
The Daily Work Plans must be posted in conspicuous places:
A. On the Bridge,
B. On the Notice Board and
C. In the Engine Control Room.

7.1.1 Language of Daily Work Plans

The Daily Work Plans must be issued in the English Language.

7.1.2 Retention of Daily Work Plans

The Daily Work Plans must be kept onboard electronically in the ERP IMS Module, as a minimum
for at least for one (1) week.

7.2 “TOOL BOX” MEETINGS

The Tool Box Meeting is a discussion carried out among the members of a Working Team,
conducted by the Team Leader and the Supervising Officer, which focuses on the work which is
about to start.
Tool Box Meetings must be carried out before any principal Ship Activity, such as (but not limited
to):
 Cargo (Loading /Discharging) Operations.
 Tank Cleaning /Gas Freeing Operations.
 Bunkering Operations.
 E/R Machinery and Deck Equipment Overhauling.
 Any Operation for which a Work Permit is required.
 Critical Equipment de-activation.
 Lifting Gear Operations.
 Mooring /Anchoring Operations.
Before the work commences, the Officer Responsible must hold a “Toolbox Meeting”
at work site, referring to the Daily Work Plan, the Relevant Risk Assessment and the related Work
Permit, which have been prepared the previous day.

Page 7 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 02
Manual Prime Gas Management Inc.
(003) Revision: 09
SAFETY MEETINGS Eff. Date: 31/10/2020

All persons who will be involved in the specific work, (including any 3rd Party Contractor(s)), must
participate.
During this “Tool Box” Meeting the following must be ensured:
 All Persons who will be involved have a clear understanding of the work to be done and there are
no doubts or need for clarifications.
 All safety precautions, controls and mitigation measures (de-activation of equipment, LOTO,
warning signs etc) and are in place and have been verified.
 All crew have a good understanding of the Person who will supervise the work and the person
who is responsible for ensuring safe conditions.
 All persons are wearing the appropriate PPE ( and properly worn), as specified in the Daily
Work Plan and in the Work Permits
 All tools and other equipment which will be used have been checked and are in good working
condition.
 All gas measuring equipment which will be used (if applicable), have been calibrated/tested as
required, and are in good working condition.
 The means and intervals of communication have been established and have been understood by
all.
 The actions to be taken in case the work conditions or weather conditions deteriorate are clear.
 The actions to be taken in case of an emergency are clear and well understood.
 The Officer of the Watch has been informed.
 The Work Permit has been approved by the authorized person(s).
The Tool Box Meeting is a verbal recapitulation of instructions and safety measures and a final check
before starting the work.
Since the Tool Box Meetings are verbal, there are no written records.
Records that they have been carried out, exist on form SF/SAQ/437-“Daily Work Plan”, and in the
relevant item on the Work Permit Forms.

7.3 UNPLANNED WORK & UNPLANNED WORK PERMIT

If during the day, the need to carry out a work occurs, which has not been planned and discussed
during the previous day’s Daily Work Plan, then the entire procedure must be followed i.e
 Updated Daily Work Plan,
 Risk Assessment,
 “Unplanned Work Permit (SF/SAQ/425B).
The “Unplanned Work Permit” serves as a control, to ensure that all safety considerations are taken
into account and does not exclude the use of the other Work Permits, which are directly related to the
nature of work to be carried out ( i.e Hot Work, Enclosed Space Entry, Cold Work etc ).
The unplanned Work must be discussed during a brief Safety Meeting and Toolbox Meeting, which
will precede the work.
It if is expected that, due to the unplanned work, there will be a considerable deviation from other
routine work, the Office must be notified.

Page 8 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 02
Manual Prime Gas Management Inc.
(003) Revision: 09
SAFETY MEETINGS Eff. Date: 31/10/2020

7.4 CARGO PRE-LOADING/ PRE-DISCHARGING MEETING

Before arriving at the port for Loading / Discharging, the Chief Officer must carry out a relevant
Safety meeting with all crew explaining the following but not limited to:
 Port-Specific requirements (including Security).
 Port-Specific restrictions.
 Hazards of the cargo to be loaded or discharged and the necessary safety precautions to be taken.
 PPE requirements for this Port and Cargo.
 Special Cargo handling requirements.
 Any restriction affecting the daily routine on board.
 Potential Emergency Response.
o Use and place of Antidotes, if Toxic cargoes are handled (Chemical / LPG).
The above “Pre-Cargo Operations Meeting might be combined with the Daily Work Planning
Meeting, provide that the pre-cargo activities are addressed accordingly.

7.5 TANK CLEANING SAFETY MEETING

The Tank Cleaning Safety Meeting must be carried out before the Tank Cleaning Operation.
The items which must be discussed include (but are not limited to):
 Hazards of the Tank Cleaning Process
 Safety Precautions to be taken.
 PPE Requirements
 Any Port restrictions or other
 Special Tank Cleaning requirements
o Support from the other Departments (e.g. supply of Hot Water, Steam and other)
 Potential Emergency Response
o Use and place of Antidotes if Toxic cargoes are handled (Chemical / LPG).
All crew who will be involved in the Tank Cleaning Operations (including Engine Room personnel
and 3rd Party Contractors – if any) must review, discuss, agree with, and sign the Tank Cleaning Plan.
The above Meeting might be combined with the Work Planning Meeting, provided that the Tank
Cleaning issues are addressed accordingly.

7.6 PRE-HOT WORK SAFETY MEETING

Before any Hot Work is started, a Safety Meeting, must be held, during which the Planned Hot Work
and the safety precautions must be carefully reviewed.
The Safety Meeting must be attended by, at least, all those who will have the responsibility in
connection to the work.
If the Hot Work is to be carried outside the Engine Room Workshop, the Safety Meeting must always
be chaired by the Master.
All Personnel involved in the preparations and in the Hot Work operation must be briefed and
instructed in their own role. They must clearly understand which Officer is responsible for work
Supervision and which Officer is responsible for Safety Precautions.
A Toolbox meeting must always be carried out, just before the commencement of the Hot Work.

Page 9 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 02
Manual Prime Gas Management Inc.
(003) Revision: 09
SAFETY MEETINGS Eff. Date: 31/10/2020

8. RECORD
 Safety Meeting Minutes SAF/SECTION 02 SF/SAQ/401
 Dedicated Safety Meeting Minutes SAF/SECTION 02 SF/SAQ/401A
 Daily Work Plan SAF/SECTION 02 TEMP 14
 Unplanned Work Permit SAF/SECTION 02 SF/SAQ/425B
 Tank Cleaning Plan COM/SECTION 17 SF/OPS/329

Page 10 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 02A
Manual Prime Gas Management Inc.
(003) Revision: 04
STOP WORK AUTHORITY/ OBLIGATION Eff. Date: 31/08/2020

Contents
1. PURPOSE AND SCOPE OF INTERVENTION AND STOP WORK....................................... 2
2. PROCESS .................................................................................................................................... 2
2.1 Introduction .............................................................................................................................. 2
2.2 When to Initiate “Stop Work Authority/Obligation”................................................................ 2
2.3 “Stop Work Authority/Obligation” Process ............................................................................. 3
2.4 Reasons why Stop Work Authority/Obligation is not exercised ............................................... 3
2.5 Encouragement, Non-Retaliation and Recognition................................................................. 4
2.6 Recording.................................................................................................................................. 4
3. RECORD ..................................................................................................................................... 4

Page 1 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 02A
Manual Prime Gas Management Inc.
(003) Revision: 04
STOP WORK AUTHORITY/ OBLIGATION Eff. Date: 31/08/2020

1. PURPOSE AND SCOPE OF INTERVENTION AND STOP WORK

This procedure has been issued to describe the Behaviour-Based Safety (BBS) System which has
been adopted by the Company.

The “STOP WORK AUTHORITY” is the Right and the Obligation

of any Crewmember, regardless of his position or rank,
any Third Party Onboard
(Contractors, Inspectors, Surveyors, Armed Guards, Agents, Port Personnel).
to INTERVENE and –if necessary – to STOP a WORK
when an unsafe condition or unsafe act has the potential to result in an incident or undesirable event.

2. PROCESS

2.1 INTRODUCTION
Various incidents in the Shipping Industry could have been avoided, if a Crewmember would
have intervened. Many lives in the Shipping industry have been lost due to a lack of intervention over
the past years.

It is of high importance that every crewmember is actively committed to this process.

Every crewmember who finds any condition he believes to be hazardous or unsafe,
must immediately take appropriate actions and report this
to a Responsible Officer or to the Master.

2.2 WHEN TO INITIATE “STOP WORK AUTHORITY/OBLIGATION”

STOP WORK AUTHORITY /OBLIGATION must be exercised

in all cases where the Risk Level is Moderate to High.

The “Stop-Work” Process must also be initiated under the following circumstances, but not limited
to:
 Anytime that anyone feels that Personnel, the Environment, or the Vessel is at risk.
 Whenever an unsafe activity is observed (i.e. lack of PPE).
 Whenever an unsafe condition is observed. (i.e not suitable tools, defective machinery etc).
 When anybody standing in an unsafe position is identified (i.e. during Mooring / Lifting
Operations).
 Change in Working Conditions (i.e. change of the atmosphere in an Enclosed Space,
deterioration of weather conditions etc).
 A potential Environmental Impact (i.e. escape of liquid or vapours).

Page 2 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 02A
Manual Prime Gas Management Inc.
(003) Revision: 04
STOP WORK AUTHORITY/ OBLIGATION Eff. Date: 31/08/2020

2.3 “STOP WORK AUTHORITY/OBLIGATION” PROCESS

The Stop Work Process involves the following seven (7) steps:

1. STOP Stop whenever a Crewmember observes conditions or behaviours that could

create imminent danger to person(s), equipment or environment he or she
must immediately Stop Work with the Person(s) potentially at risk.
If the officer supervisor is readily available and the affected person(s),
equipment or environment is not in imminent danger, coordinate the Stop
Work action through the supervisor.

2. NOTIFY Notify the affected Crewmembers or Contractors and the work supervisor of
the Stop Work action. If necessary, stop work activities that are associated
with the work area in question.
Make the area as safe as possible by removing Personnel or other proper
action.
3. INVESTIGATE Investigate the “Near Miss” with all affected Personnel and discuss the
situation and come to an agreement on the Stop Work action.
The causes of initiation of the Stop Work must be investigated, the condition
re-assessed by the Personnel involved and the supervising Officer in Charge.
4. TAKE Take Corrective Action before the work activity continues and
CORRECTIVE establish/ensure that the condition or behaviour is safe, in order to proceed
ACTION with the work.
5. RESUME Resume the work only when all affected Crewmembers and Contractors are
notified of what corrective actions are implemented in order to restart the
work.
6. FOLLOW-UP Follow-Up to be performed by the Safety Officer who must further
investigate the causes of initiation of the Stop Work with the aim of
identifying any potential opportunities for improvement.
7. INFORM Inform the Shore Management about the Stop Work in order to evaluate if
this will be shared across the Fleet for continuous improvement.

2.4 REASONS WHY STOP WORK AUTHORITY/OBLIGATION IS NOT EXERCISED

There are many reasons why a person might not speak-up or STOP WORK.
 They see others not acting and think they have a reason.
 More experienced people around them are not doing anything.
 They think they have misread the situation.
 They worry about upsetting a co-worker by calling attention to an unsafe situation.
 They thing they do not have the authority.
 They feel if they are wrong it could get them into trouble.
 They think they could make the situation worse.

Page 3 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 02A
Manual Prime Gas Management Inc.
(003) Revision: 04
STOP WORK AUTHORITY/ OBLIGATION Eff. Date: 31/08/2020

2.5 ENCOURAGEMENT, NON-RETALIATION AND RECOGNITION

The Company is fully committed to the “STOP WORK” process.

There will be NO RETALIATION
against any crewmember who exercises STOP WORK AUTHORITY/OBLIGATION.

Those with Leadership Roles on the Ships and Terminals should build people’s confidence to act by:
 Taking action themselves to step back, slow, pause or stop.
 Encouraging people to ask for help and work as teams to solve problems.
 Always supporting a decision to step back, slow, pause or stop.
 Thanking and recognising, even when it turns out that there is not a problem.
Encouragement, Non-retaliation and Recognition must be positively highlighted during:
 The routine Safety Meetings chaired by the Master.
 The Safety Meetings held onboard by Company Representatives.
 The Training Sessions.
 During any other occasions (i.e. Seminars, Conferences etc).

2.6 RECORDING
Stop Work cases must be discussed and recorded during the Monthly Safety Meetings on board
Company Vessels. (Under Item 4.C “Near Misses” and under 4.F “Number of Stop Work Authority
/Obligation Cases exercised this Month”).
STOP WORK Authority/Obligation, if exercised, must also be recorded in the relevant Near Miss
reports, in the relevant space of the Form or ERP Application.

3. RECORD
Safety Meeting Agenda SAF/SECTION 01 SF/SAQ/401
Near Miss Report PRO/PROC 14 ERP /Back-up SF/SAQ/407
Behavioural Safety Report PRO/PRO 14 SF/SAQ/436

Page 4 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

Contents
1. PURPOSE .................................................................................................................................... 3
2. PROCEDURE .............................................................................................................................. 3
2.1 General...................................................................................................................................... 3
2.2 Responsibility ........................................................................................................................... 5
2.3 Guidelines for the Selection and use of PPE ............................................................................ 6
2.3.1 Eye and Face Protection................................................................................................................................. 6
2.3.2 Head Protection.............................................................................................................................................. 7
2.3.2.1 Safety Helmets ................................................................................................................................................... 7
2.3.2.2 Hair Nets ............................................................................................................................................................ 7
2.3.3 Ear Protection ................................................................................................................................................ 8
2.3.4 Foot Protection ............................................................................................................................................... 8
2.3.4.1 Safety Shoes....................................................................................................................................................... 9
2.3.4.2 Safety Boots ....................................................................................................................................................... 9
2.3.4.3 Footwear when not working .............................................................................................................................. 9
2.3.5 Hand Protection ........................................................................................................................................... 10
2.3.6 Body Protection ........................................................................................................................................... 11
2.3.6.1 Boiler Suits ...................................................................................................................................................... 11
2.3.6.2 Chemical Splash Suits ..................................................................................................................................... 11
2.3.6.3 Gastight Chemical Splash Suits ....................................................................................................................... 11
2.3.6.4 When in Port .................................................................................................................................................... 12
2.3.6.5 When at Sea On-Duty and Off-Duty................................................................................................................ 12
2.3.6.6 In the Galley ................................................................................................................................................... 12
2.3.7 Emergency Escape Breathing Devices (EEBD)........................................................................................... 12
2.4 Other Personal Protective Equipment (PPE) .......................................................................... 12
2.4.1 Filter Masks ........................................................................................................................................................ 12
2.4.2 Breathing Apparatus (BA) Sets .......................................................................................................................... 13
2.4.3 Self-Contained Breathing Apparatus (SCBA) Sets............................................................................................. 13
2.4.4 Emergency Escape Breathing Device (work) ..................................................................................................... 13
2.4.5 Dust Masks ......................................................................................................................................................... 13
2.4.6 Safety Harness .................................................................................................................................................... 13
2.4.7 Life Jackets ......................................................................................................................................................... 14
2.5 Buoyancy Aids / Lifebuoys .................................................................................................... 14
2.6 Torches and Portable Lights ................................................................................................... 15
2.7 Atmospheric Monitoring Equipment ...................................................................................... 15
2.7.1 Minimum Stock of Atmosphere Monitoring Equipment .................................................................................... 15
2.7.2 Explosive Meters (included in Multimeter) ........................................................................................................ 15
2.7.3 Oxygen Meters (included in Multimeter) ........................................................................................................... 16
2.7.4 CO Meters (included in Multimeter) .................................................................................................................. 16
2.7.5 Toxic Meters (Toxic Gas Detection Tubes) ........................................................................................................ 16
2.7.6 Multimeter (Combined EX/OX) ......................................................................................................................... 17
2.7.7 Personal Multimeter ............................................................................................................................................ 17
2.7.8 Tank Scope (included in Multimeter) ................................................................................................................. 17
2.7.9 Teledyne ............................................................................................................................................................. 18
2.8 Fixed Systems ......................................................................................................................... 18
2.8.1 Fixed Gas Detection System ............................................................................................................................... 18
2.8.2 Decontamination Eye Wash and Shower(s)........................................................................................................ 18
2.9 Welding/Cutting Protection .................................................................................................... 19
2.10 Inspection of Personal Protective Equipment ..................................................................... 19
2.11 Maintenance ........................................................................................................................ 19
2.12 Personal Protective Equipment for Catering Staff .............................................................. 20
3. RECORD ................................................................................................................................... 20
4. RELATED DOCUMENTS........................................................................................................ 20
Page 1 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

5. PPE MATRIX TABLES ............................................................................................................ 21

Page 2 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

1. PURPOSE
This procedure describes in detail the various Personal Protective Equipment (PPE) and Systems
provided onboard and the occasions on which they must be worn (PPE Matrix) or used/activated.

All Vessels must have onboard additional PPE for Visitors and Supernumeraries

2. PROCEDURE

2.1 GENERAL
All crew onboard are provided with Safety Clothes, Safety Shoes and other Personal Protective
Equipment (helmets, gloves, goggles, etc) free of charge.

Only intact PPE shall be used.

Defective PPE must be either repaired (if applicable) or disposed of.
(The Safety Officer must always be advised of any damages or shortages of PPE)

The Company’s IMS includes explicit instructions as to the type of Personal Protective Equipment
which must be used for specific activities onboard (see Matrix Table).
All Crew must strictly follow the Company’s Safety Rules and must always use Personal Protective
Clothes and Equipment, where required.

Safety is the responsibility of ALL Crew on board.

All Crew must ensure that Safety Rules are always followed and
must take action to “STOP WORK”, in case PPE deviations are observed.

As a minimum, the PPE in accordance with the “PPE MATRIX must be worn.
(See last pages of this procedure).

The Master and Officers must always LEAD BY EXAMPLE.

The Officers on Watch must continuously supervise and ensure that Safety Rules are always
followed.
Visiting Superintendents must also lead by example and must observe and ensure implementation
of Safety Rules.
The Work Permit System must always be strictly followed.

Page 3 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

The Master has the authority to impose Disciplinary Actions in case the Safety Rules are not
followed, if this fact may result in dangerous situations for the safety of Crew, the Ship and the
Environment.
(refer to IMS Manual (002)–Procedure 21- paragraph 2.7.3- “Disciplinary Process”).

The Master and Senior Officers must place special attention to:
 The Daily Work Plans;
 The Job Hazard Analysis Process;
 Risk Assessments for the work to be done;
 Extra Training;
 The “Tool Box” Meetings, before the work starts, to ensure that Crew have understood what to
do, when, how, what to wear, how to respond if something goes wrong.

Once during his Service, the Safety Officer must inspect the condition of the PPE, and record this
Inspection in his Inspection Log Book (Form SF/SAQ/429).
This report must be completed within THREE (3) MONTHS after the date the Chief Officer
assumes his responsibility onboard as Safety Officer.
(as per Code of Safe Work Practices § 13.4.4.1).
If the period of employment is more than three (3) months, the Safety Officer must repeat the
inspections, ensuring that each area is inspected every three months.

He must brief the incoming Safety Officer, and hand over the Safety Officer’s Log Book, so that the
incoming Safety Officer, may continue the inspection, also ensuring that each area is inspected
every three (3) months.

Page 4 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

2.2 RESPONSIBILITY

Master The Master is accountable, ensuring that all required PPE is available to
Crew.
He must instruct and motivate all crew to use proper PPE during all work
activities on-board in accordance with the Company’s instructions, PPE
Matrix and good seamanship and lead by example.

Senior Officers The Senior Officers and Company Representatives, must lead by example
by wearing the correct protective clothing and equipment and complying
and
with the Company’s safety practices & procedures.
Company They must intervene whenever they observe a Safety deviation.
Representatives
Officers The Officers are responsible for monitoring and ensuring that all personnel
are aware of the PPE requirements of all work activities on-board,
(as per PPE Matrix) and that these requirements are met at all times.

Safety Officer The Safety Officer is responsible for ensuring that all personnel are aware
of the need to use the protective equipment that is appropriate to their work
and to provide the necessary training in its use.
He is also responsible for keeping records of all safety equipment for
chemicals, including dates and results of equipment inspections.
The Safety Officer shall also ensure that the Vessel maintains adequate
supplies of all personal protective equipment.

All Crew Each crewmember is responsible to ensure his own safety by wearing the
appropriate PPE according the relevant PPE Matrix.
Each Crew member must ensure the good condition and effectiveness of the
PPE before use.
After each use the equipment must be cleaned, carefully stored and be
readily available for further use.
When defective PPE are identified, they must be withdrawn in order to be
repaired (if possible) or disposed.
The Safety Officer must be advised.

Page 5 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

2.3 GUIDELINES FOR THE SELECTION AND USE OF PPE

2.3.1 Eye and Face Protection

 Face Visors
Face Visors must be used when:
o welding or gas-cutting,
o when grinding on an abrasive wheel.
 Safety Goggles
Safety Goggles must be used whenever there is a possibility of foreign bodies (chippings, scale,
chemicals, paint etc) to enter the eyes.
Safety goggles must be used during:
o Infra-red rays, gas welding.
o Ultra violet rays-electric welding.
o Exposure to chemicals or small particles.
 Chemical Goggles
Chemical Goggles must be used on deck whenever the Vessel is operating with chemicals
cargoes or chemicals are used by any crewmember.
Note: A visor is not an adequate replacement for chemical goggles.

 Safety spectacles
Safety spectacles, may be used instead of safety goggles, offering a greater degree of comfort
but they do not have the same protection.
 Face Shields
Face shields must only be worn over primary eye protection (spectacles or goggles).
 Other Eye-protection guidelines
Care must be taken to recognize the possibility of multiple and simultaneous exposure to a
variety of hazards.
 Adequate protection against the highest level of each of the hazards must be provided.
o Operations involving heat may also involve light radiation.
Protection from both hazards must be provided.
o Caution must be exercised in the use of metal frame protective devices in electrical
hazard areas.
o Non-side shield spectacles are available for frontal protection only, but are not
acceptable eye protection for the sources and operations listed for "impact".
o Ventilation must be adequate, but well protected from splash entry.
o Eye and face protection must be designed and used so that it provides both adequate
ventilation and protects the wearer from splash entry.
o Atmospheric conditions and the restricted ventilation of the eye protector can cause
lenses to fog. Frequent cleansing may be necessary.
o Safety glasses must be worn at all times when outside the accommodation.
General purpose safety glasses must never be used in place of specialist eye protectors
such as chipping goggles, welding visors etc.

Page 6 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

2.3.2 Head Protection

2.3.2.1 Safety Helmets

Hard hats are designed to provide protection from impact and penetration hazards caused by
falling objects.
Head protection also provides protection from electric shock and burn.
When selecting head protection, knowledge of potential electrical hazards is important.
Where falling object hazards are present, head protection must always be worn.
Some examples of exposure include:
o Working below other workers who are using tools and materials which could fall,
o Working below machinery or processes which might cause material or objects to fall.

Generally, a Safety Helmet, must be worn at all times when working

o outside the Accommodation spaces, on Deck;
o in the Engine Room spaces and Engine Control Room;
In the Cargo Control Room, which is in the accommodation spaces, it is not necessary to wear
a Safety Helmet, however it should be readily available.

The Safety Helmets must always be worn with the Chin Strap fastened.
(ALL Safety Helmets must be supplied with chin straps
and must always be worn with the chin strap fastened.)

Any helmet which has suffered a severe impact must be withdrawn and replaced,
even if it shows no sign of damage.

As a standard rule, Safety Helmets must be replaced FIVE (5) Years maximum
after their production date.
Safety Helmets must not be used beyond the expiration date.

2.3.2.2 Hair Nets

Hair must be maintained short, especially by Crew and Contractors who operate machinery with
moving parts or work in the vicinity of rotating equipment.
However, if hair is maintained long, they must always be tied back and covered with a hair net or
safety cap.

Page 7 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

2.3.3 Ear Protection

Exposure to excessive noise causes irreversible hearing damage.
Ear protection must be worn by all personnel and 3rd Parties who are exposed to high levels of noise.
Areas with high levels of noise include (but not limited to):
Appropriate signs must be displayed outside all entrances to such spaces, which include:
 Engine Room,
 Steering Gear Flat,
 Ballast Pump Rooms
 Compressor Rooms (LPG),
 Fan Rooms,
 Pumprooms
 Emergency Generator Rooms,
 Hydraulic Power Pack spaces,
 Emergency Fire Pump Room,
 Any other high noise areas.

The entrances to the above spaces must have Warning Notices

for High Noise Levels and the requirement for Ear Protection.

Only Ear Muffs are suitable ear protection on Company Vessels.

Disposable Ear Plugs must NOT be used by Vessel’s Crew.
However, they might be used by 3rd Party Contractors, Surveyors, Inspectors etc.

2.3.4 Foot Protection

Everyone must wear properly fastened Safety Boots or Safety Shoes during working hours.
Τhis does not apply to the Officers of the Bridge Watch while they are on the Bridge.
However, they must wear closed shoes. Sandals are not allowed.
The Bridge Officers must have their Safety Shoes readily available on the Bridge during their Bridge
Watch, in case it is required to go out on Deck.
Special purpose shoes include electrically conductive shoes, electrical hazard, safety-toe shoes and
foundry shoes.
As with all PPE, safety footwear must be inspected prior to each use.
Only shoes in good condition must be worn.

Page 8 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

2.3.4.1 Safety Shoes

Safety Shoes must be worn whenever necessary, but at least as per PPE Matrix.
Safety shoes must be used during working hours outside the Accommodation and in the Engine
Room, as well as in the Cargo Control Room.

Safety shoes shall be worn by all personnel when working in the following areas:
 Outside the accommodation,
 All Machinery Spaces and Work Shops,
 Galleys and Preparation Rooms,
 All Tanks and Void Spaces,
 In accommodation spaces when undertaking repair work,
 When Emergency Drills are held,
 In other areas, as directed by the Master.

On Oil Tankers Oil-resistant Safety Shoes must be used.

On Chemical & LPG Tankers Chemical-resistant shoes must be used.

Safety Shoes are provided by the Company, on each Contract,

before the Crew member signs on.
Safety Shoes, older than one (1) year, must not been worn during working hours.

2.3.4.2 Safety Boots

Safety Boots must be worn whenever necessary, but at least as per PPE Matrix.
In case the Vessel performs sweeping or sweeping operations of non-hazardous oil or chemical
products such as vegetable oils, Safety Boots, resistant to the cargo must be used accordingly.

2.3.4.3 Footwear when not working

When not working, sensible footwear must always be worn.
Unsuitable footwear must not be worn on board any Vessel.

The use of flip-flops or footwear not having a suitable strap across the back is not recommended,
even when not working, because they are not stable, and may cause a person to fall, especially
when the Vessel is rolling and pitching.

Page 9 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

2.3.5 Hand Protection

Safety Gloves must be worn whenever possible

EXCEPT when operating Rotating Machines /Tools.

Before starting to work on rotating machines ,

it must be ensured by the Supervisor and by the crew who will perform the work,
that no finger-rings, wrist watches or bracelets are worn.

Gloves are often relied upon to prevent cuts, abrasions, burns, and skin contact with chemicals that are
capable of causing local or systemic effects, following skin exposure.
Common Safety Gloves provide only limited protection against many chemicals.
Therefore, it is important to:
 select the most appropriate type of gloves for a particular application and
 determine how long it can be worn and
 whether it can be re-used.
It is important to know the performance characteristics of gloves relative to the specific hazard
anticipated e.g. chemical hazards, cut hazards and flame hazards.
These performance characteristics must be assessed by using standard test procedures.
The correct industrial gloves for the work to be done must be worn, unless the wearing of them
increases the risk of injury.

The following guidance must be followed:

Leather/cloth  to give protection against rough or sharp edges, splinters,
(or substitute): against very cold metals.
Rubber:  when electrical equipment has to be worked on
Electrical Gloves: when very high voltage equipment will be worked on (their
expiration date must always be checked)
PVC:
 to protect against corrosives, solvents and other chemicals.
Heat Resistant:  when handling hot objects, e.g. in galley or in metal work.
Long sleeved:  of various materials, offering protection against corrosives, etc.
and for use when welding. Long sleeved gloves must also be
worn when fitting Razor Wires.
Kevlar or Metal Mesh:  used when working with knives or other sharp implements.
Cold Store Gloves  To protect against frostbites when handling frozen surfaces or
products
Wire Mesh Gloves  To protect hand when using meat choppers in the Galley

Page 10 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

2.3.6 Body Protection

Protective clothing or overalls shall be worn as appropriate, to provide adequate protection against
foreseeable risks within the relevant work area.

2.3.6.1 Boiler Suits

Boiler suits must be worn at all times:
 In the Engine Room or any other space containing machinery.
 In any area outside the Accommodation or Bridge.
 During Storing Operations.
 When working with paint or blasting equipment.
 When working with scaling, drilling, grinding or cutting equipment.
All work clothing must be close-fitting with no loose flaps, scarves or belts and without bursting-
full pockets.
Boiler suits must have full-length sleeves and legs. Roll –up of long sleeves is prohibited.
The front must be fastened to the top of the chest and there must be no loose pocket flaps.
They must be changed and washed frequently to avoid the accumulation of oil and chemicals that
might lead to skin irritation and for reasons of health and hygiene, particularly when handling
food.

Personnel must be aware of the risks of dermatitis or skin cancer

from prolonged contacts with various mineral oils.

Boiler Suits are provided to each crew member before he joins the Vessel.
Old, worn-out boiler suits, must not be worn.

2.3.6.2 Chemical Splash Suits

Whenever a Crewmember or Third Party is handling Chemicals, a Chemical Splash Suite may
be worn, if required.
However, whenever Chemical cargoes (Type 3 or less) are operated, a Chemical Splash Suite
shall always be worn.

2.3.6.3 Gastight Chemical Splash Suits

These are only applicable for Chemical Tankers Type 1 and Type 2.
A minimum of three (3) Gas Tight suits must be available on board Chemical Tankers when
carrying Cargoes requiring such suits (according to the IBC Code).
Gastight Chemical Splash suits must be used by trained personnel only.
Caution: the time for using these suits is limited in hot climates, due to the excessive heat and
the potential impact to the persons wearing them.

Page 11 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

2.3.6.4 When in Port

The Officers must wear their Uniforms and the Crew must wear their Company –provided
Boiler Suits,
 When the Vessel is entering the Port.
 During the duration of the Vessel’s call at Port (when on duty).
 When the Vessel is leaving the Port.

2.3.6.5 When at Sea On-Duty and Off-Duty

All crewmembers must maintain an acceptable standard of dress at all times.
Clothes shall be of cotton or cotton mixture and preferably non-flammable.
Adequate clothing is to be worn to protect against cold conditions (i.e. in refrigerated spaces).
Other than when the duties require that a boiler suit and safety boots be worn, Officers must
wear the uniform or clothing and footwear of an equivalent standard, appropriate to the climate.
Ratings must wear adequate clothing and footwear, as dictated by the work they are performing.
During Off-Duty periods, the Officers and trainees are expected to maintain an acceptable
standard of dress.
This need not be a uniform but must be clean and tidy, suitable for the occasion and the
prevailing climatic conditions and must not cause offence to others.

2.3.6.6 In the Galley

In the Galley or the Engine Room Spaces, clothing must adequately cover the body to minimize
the risk of burns or scalds.
(Refer to § 2.12 –“Personal Protective Equipment for Catering Staff” of this Manual).

2.3.7 Emergency Escape Breathing Devices (EEBD)

EEBDs might be available at each cabin as well as at dedicated work spaces.
The EEBD in the individual cabins (available on Chemical Tankers and Gas Carriers) are for
Emergency Escape ONLY and must not be used for daily work.

2.4 OTHER PERSONAL PROTECTIVE EQUIPMENT (PPE)

2.4.1 Filter Masks

Cartridge or Canister Face Masks ARE STRICTLY PROHIBITED.

BA sets or EEBD must be used instead.

Page 12 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

2.4.2 Breathing Apparatus (BA) Sets

Company Vessels carry BA sets for the following activities:
 Fire-Fighting.
 Cargo operations
 Rescue Operations from Enclosed Spaces.
The BA sets are dedicated for the tasks mentioned above and must NOT be used for any other task.
All crew must be trained in the use of Breathing Apparatus during all activities mentioned above.
(During Safety and Job Familiarization as well as during Drills).

2.4.3 Self-Contained Breathing Apparatus (SCBA) Sets

When Crew are using SCBA Sets, it is important to ensure that they are properly worn/fitted.
If a Crew member has substantial facial hair, the SCBA will neither fit on his face nor seal properly,
allowing air to escape and smoke to enter.

For this reason a CLEAN SHAVEN POLICY,

must be followed for persons who use SCBA sets

As per IGC Code, Self-Contained Breathing Apparatus

must have a service duration of at least fifteen (15) minutes.

2.4.4 Emergency Escape Breathing Device (work)

The Company provides Emergency Escape Breathing Devices (EEBDs).
These EEBDs must be used for Emergency Escape in cases of Cargo or Vapour releases on deck.

2.4.5 Dust Masks

The use of dust mask is required as follows:
 During Boiler cleaning.
 During chipping/scrapping.
 During Spray Painting work in open area.

2.4.6 Safety Harness

Safety harnesses must always be worn when:
 Working at height (any area higher than 1, 8 meters) or in any location where there is a
risk of falling e.g. when working over dangerous equipment, machinery or other hazard
into which they might fall.
 Working aloft,
 Working outboard over side of the bulwarks/railings,
 In all other cases where a risk of falling is present.

Page 13 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

Where possible, safety belts must NOT be used as fall protection because it has been found that the
use of a full body harness reduces the chance of injury, must a fall occur.
The reason is that the body is better able to absorb the fall arresting force, when the end of the line is
reached, if it is distributed over the entire torso, rather than just the hips and back.
Despite the fact that no studies have been made to confirm this, several incidents occurred where
injuries to the neck and back have resulted from the use of safety belts.

In order to provide a greater degree of safety coupled with less chance of injury
occurring, the Company has supplied every Vessel with Full Body Harnesses and Manyard
Shock Absorbers.

Any Safety Belts currently on-board the Vessel

must be removed and disposed accordingly.

The Engine room, Ballast Pumproom and Bow Thruster Emergency Exits of the Vessels are
always equipped with Safety harnesses.
The Full Body Harness provided has "D-Rings" on the hips that are used when going aloft, and a
"D-Ring" on the back, for entering Tanks.
These “D-Rings” must have a corrosion resistant finish and all surfaces must have a smooth finish.
It is essential that all shipboard personnel study and become familiar with the Manufacturer’s
instructions for the safe use and proper maintenance of the Safety Harnesses.

2.4.7 Life Jackets

The use of Life Jackets is required during:
 Every work outside bulwark
 Inspection and work of/in the lifeboats
 Bad Weather on deck
 Recommended when entering or leaving a Barge.

2.5 BUOYANCY AIDS / LIFEBUOYS

When working overside or where there is a risk of falling or being washed overboard from the ship or
ship's boat, a buoyancy aid and safety harness is to be worn.
A lifebuoy with attached light and a lifebuoy with a line must be ready for immediate use at the work
site.

Working over the side is prohibited when the Ship is underway.

Page 14 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

2.6 TORCHES AND PORTABLE LIGHTS

Only torches which have been approved for use by a Competent Authority, in flammable atmosphere
must be used onboard. Torches having alkaline batteries, must have the Manufacturers’ Approval.
Portable lights for use anywhere outside the Engine Room or accommodation must be similarly
approved.
Damaged units, such as torches lamps, projectors, even though they may be capable of operation must
be withdrawn and never used.

2.7 ATMOSPHERIC MONITORING EQUIPMENT

SOLAS as well as other requirements are demanding atmospheric monitoring equipment to be
carried on board in order to ensure safe operations.

2.7.1 Minimum Stock of Atmosphere Monitoring Equipment

Each Fleet Vessel must carry at least atmospheric monitoring equipment as per applicable forms:
 SF/MRS/231R- Portable Gas Measuring Equipment Inventory and Tests – for Tankers
equipped with Riken Keiki Instruments.
 SF/MRS/231M- Portable Gas Measuring Equipment Inventory and Tests- for Tankers
equipped with MSA Instruments.
 SF/MRS/231-1 - Portable Gas Measuring Equipment Inventory and Tests – for LPG
Carriers.

2.7.2 Explosive Meters (included in Multimeter)

Explosimeters must be calibrated as per the Company guidelines and Manufacturer’s Instructions and
must be used for measuring the atmosphere i.e for Hot Work operations.
The Explosimeter is the name normally associated with the instrument for measuring Hydrocarbon
gas in air at concentrations below the Lower Flammable Limit.
A full understanding of the construction and principle of an Explosimeter is essential for its safe and
efficient use and it is essential that any person using this instrument carefully studies the
Manufacturer’s Operating manual.
(Detailed explanations are found in ISGOTT).
The Explosimeter measures from 0 to 100% of the Lower Explosive Limit (1.4% by volume). If the
gas to air mixture is above the upper explosive limit (6% by volume) the meter reading will initially
rise to give a reading of 100% or above, but will rapidly fall towards zero because the mixture of gas
and air in the combustion chamber is too `rich' to sustain combustion.
The meter must therefore be constantly observed, as an apparently safe reading may be obtained
when the atmosphere is in fact highly dangerous.

Calibration checks must be carried out at MONTHLY intervals.

Explosimeter will not read hydrocarbon levels in an inert atmosphere.

(See also Maintenance Manual (005) – Section 10-“Maintenance and Inspection of Cargo Equipment and
Systems”).

Page 15 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

2.7.3 Oxygen Meters (included in Multimeter)

The Oxygen Meters must be calibrated according to Manufacturer’s Instructions and must be used
for measuring the atmosphere, during various operations onboard, as per procedures.
All ships are supplied with a Portable Oxygen Analyzer.
This equipment is used to check and ensure that the spaces to be entered have been properly
ventilated. It is also used on Tankers, Gas Ships and Chemical Carriers to check that the atmosphere
of inerted tanks remains at an Oxygen content of below 5%.
Calibration checks must be carried out MONTHLY.
(See also Maintenance Manual (005) – Section 10-“Maintenance and Inspection of Cargo Equipment and
Systems”).

2.7.4 CO Meters (included in Multimeter)

In case a Company Vessel is engaged in a veg-oil trade, a CO meter MUST be available for the persons
entering a Cargo Tank for sweeping operations during discharging.
The CO Meter must be available for all crewmembers (or 3rd Party) entering such a Cargo Tank.
Calibration checks must be carried out MONTHLY.
(See also Maintenance Manual (005)–Section 10-“Maintenance and Inspection of Cargo Equipment and
Systems”).

2.7.5 Toxic Meters (Toxic Gas Detection Tubes)

Toxic tubes or similar, with the relevant Tubes for testing hazardous gases, must be available onboard
Company Vessels.
Additionally, TOX Meters are used on Tankers for various activities, such as Enclosed Space Entry
checks.
Furthermore, some vessels are equipped with Multi Gas detector MSA ALTAIR 5X PID which
monitors gases in ambient air and in the workplace.
Since Toxic gas detection tubes have a limited time, they must be closely monitored (Form
SF/MRS/231). These detectors measure relatively low concentrations of Toxic Gases. Such gases
may include Benzene or H2S.
The type of instrument will normally require a special attachment or tube which the gas is aspirated
through.
It is necessary to know in advance what gas is expected, in order to select the correct Detection Tube.
The readings must be compared with the occupational Exposure Limits or Threshold Value Limits
(TVL).
Tankers must carry a stock of Tubes for specific cargoes carried onboard, or likely to be carried.
Missing Tubes must be ordered, as necessary.
Used or Expired Toxic Tubes must be safely kept on board until delivered to an appropriate Shore
Facility. When landed ashore, a Delivery Receipt must be obtained.

For Chemical / Gas Tankers:

No Toxic Cargo shall be loaded until the relevant Test Tubes are available on board.

Page 16 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

Each Fleet Vessel must carry minimum gas test tubes as per applicable Forms
(SF/MRS/231R, SF/MRS/231M, SF/MRS/231-1).
(See also Maintenance Manual (005) – Section 10-“Maintenance and Inspection of Cargo Equipment and
Systems”).

2.7.6 Multimeter (Combined EX/OX)

There are certain instruments which have multiple functions i.e:
 Multimeter with Tankscope Function:
This combines the functions of the Tank Scope and an Oxygen Meter, its main use being the
monitoring of COW and Inert Gas Operations.
 Multimeter without Tankscope Function
This is specifically supplied for testing and monitoring the atmosphere of Enclosed Spaces.
It combines the functions of an Oxygen Monitor, an Explosimeter and a Toxic Gas Monitor for
either Carbon Monoxide or Hydrogen Sulphide.
It provides continuous monitoring of all three functions and has visual and audible alarms.
These instruments must be operated, tested and calibrated and tested as per Manufacturer’s
Instructions.
(See also Maintenance Manual (005) – Section 10-“Maintenance and Inspection of Cargo
Equipment and Systems”).

2.7.7 Personal Multimeter

The Company provides Personal Monitors, used for monitoring the atmosphere in Enclosed Spaces.
Personal Gas Monitors must also be worn during Hot Work.
Such instruments are intended only as Personal Monitors and will give an audible and visual alarm
when the atmosphere becomes deficient in Oxygen or when they detect Gas, warning the wearer of an
unsafe condition.

Personal Monitors must be used during Cargo and Bunker Operations, including any case
where presence of hazardous gases is possible, during entry into Enclosed Spaces AND WHEN
CARRYING OUT HOT WORK.
Alarm Checks must be carried out before use, to ensure their good operational condition.

2.7.8 Tank Scope (included in Multimeter)

The Tank Scope is an instrument, similar to the Explosive meter.
The only difference is that it can measure Hydrocarbons in an Inert Atmosphere.
It indicates their presence as a percentage (%) proportion of the atmosphere.
The instrument is very useful during Purging with Inert Gas.
Calibration checks must be carried out at MONTHLY intervals.
(See also Maintenance Manual (005) – Section 10-“Maintenance and Inspection of Cargo Equipment and
Systems”).

Page 17 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

2.7.9 Teledyne
This measuring instrument is supplied to Chemical Tankers which carry High Oxygen sensitive
cargoes (i.e example Hexane 1). The Manufacturer’s Instructions must be strictly complied with. It is
easy to damage the Sensor of the Teledyne by exposing it to normal air.
The Teledyne Meter can measure an Oxygen content below 50 ppm (0,005%).

2.8 FIXED SYSTEMS

2.8.1 Fixed Gas Detection System

Fixed Gas Detection System and Alarms are defined as Critical Equipment according to Company’s
procedures.
As Company Policy, Fixed Gas Detection System must be kept running at all times.
During testing, maintenance and defect periods and conditions, Crew must follow the
procedures described in the Maintenance Manual (005).
If there is a failure of the Fixed Gas Detection System, the Technical Department must be
immediately informed and a Defect Report must be recorded in the PMS.
Regular checks must be carried out by Portable Gas Detectors, monitoring the Cargo adjacent spaces
(ballast tanks, stool/void spaces, pump rooms, etc) until the system is repaired.
The Cargo adjacent spaces shall be monitored by using portable equipment at daily intervals in
laden condition. The results of these local tests shall be recorded in PMS and in the Form
SF/MRS/236-“Explosive Gases Monitoring Log”.

2.8.2 Decontamination Eye Wash and Shower(s)

The Decontamination Shower(s) as well as the Eye Wash Showers must be in operational condition
whenever Cargo Operations are taking place (including Tank Cleaning).
Special care must be taken when operating in low temperature areas.
Whenever a crewmember is exposed to hazardous cargoes, the relevant shower shall be used
immediately.
A second crewmember shall assist the victim, whenever possible, in order to remove, the cargo
spill/splash from him.

Attention!!
In some cases , the clothes might be removed first, in order to avoid cargo being washed on the skin
of the victim
In case an Eye Shower is used, the victim must wash his eyes for at least 15-20 minutes in order to
achieve the maximum dilution and removal of the substance which has entered the eye.
(Guidelines on Eye Exposure to Chemicals is found in the “MFAG”.

In cold areas, where water in the pipe of a Decontamination Shower or Eye Wash Shower may freeze,
adequate measures against freezing must be taken.
Vessels with a Heat Trace System must check the proper functioning of the same before entering cold
climate areas.

Page 18 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

Decontamination Showers and Eye Wash Showers, as well as their Anti-freezing devices are easily
damaged by waves.
Periodical maintenance & checks must be carried out as per PMS.

2.9 WELDING/CUTTING PROTECTION

Protective clothing and equipment must be worn by the Welding Operator and as appropriate by
those working with him, to protect them from particles of hot metal and slag and from accidental
burns.
In addition, protective clothing and equipment will also be required to protect their eyes and skin
from Ultra Violet and Heat Radiation.
The Welding Operator must normally wear:

A Welding Helmet with suitably coloured transparent eyepiece.

Eye goggles (a hand-held shield may be a suitable alternative) in appropriate
circumstances.
 Leather working gloves.
 Leather apron (in appropriate circumstances).
 Long sleeved natural fibre boiler suit or other approved protective clothing.
 Personal Gas Monitor.
Clothing must be free of grease, oil and other flammable substances.

2.10 INSPECTION OF PERSONAL PROTECTIVE EQUIPMENT

Once during his Service, the Safety Officer must inspect the condition of the PPE,
and record this Inspection in his “Inspection Log Book” (Form SF/SAQ/429).
This report must be completed within THREE (3) MONTHS after the date the Chief Officer
assumes his responsibility onboard as Safety Officer.
(as per Code of Safe Work Practices (CSWP) § 13.4.4.1).
If the period of employment is more than three (3) months, the Safety Officer must repeat the
inspections, ensuring that each area is inspected as per CSWP.
He must brief the incoming Safety Officer, and hand over the Safety Officer’s Log Book, so that
his relief, may continue the inspection, as required.

2.11 MAINTENANCE
It is important to keep the Personal Protective Equipment clean and properly maintained.
Cleaning is particularly important for eye and face protection, where dirty or fogged lenses could
impair vision and /or cause eye infection.
The PPE, must be inspected, cleaned, and maintained at regular intervals, so that the PPE provides
the requisite protection.
It is important to ensure that contaminated PPE which cannot be decontaminated, are disposed-off in
a manner that protects employees from exposure to hazards.
Page 19 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

If PPE have been used for an emergency removal of asbestos, they must be disposed ashore in tightly
sealed and labeled bags, and not re-used.

2.12 PERSONAL PROTECTIVE EQUIPMENT FOR CATERING STAFF

 Protective Clothes
Catering Staff must wear clean protective clothes when handing food and preparing meals.

 Protective Footwear
.A large proportion of injuries to catering staff arise because they wear unsuitable footwear,
such as sandals, plimsolls or flip-flops, which do not grip greasy decks or slippery decks (i.e in
refrigerated chambers) or protect the feet from burns or scalds, if hot or boiling liquids are spilt
or from foot injuries if heavy boxes are dropped down etc.

Safety Shoes must be worn at all times when working in the Galley, Pantries, Storage
Rooms and Refrigerated Chambers and outside the accommodation.

 Protective Gloves
Some cleaning substances contain bleach or caustic soda (sodium hydrochloride), while some
disinfectants contain carbolic acid (phenol). These substances can burn the skin.
Protective gloves must be used when handling such domestic cleaning substances.
Pot holders and oven gloves (long enough to cover the arms), must always be used to handle
pot pans and dishes. Wet clothes conduct heat quickly and may scald the hands.

3. RECORD
 Safety Officer’s Log Book SAF/SECTION 1 / SF/SAQ/429
 Portable Gas Measuring Equipment-
Inventory &Test Details for:
o Tankers equipped with Riken Keiki Instruments MTN/SECTION 10 / SF/MRS/231R
o Tankers equipped with MSA Instruments MTN/SECTION 10 / SF/MRS/231M
o LPG Carriers MTN/SECTION 10 / SF/MRS/231-1

4. RELATED DOCUMENTS
 SOLAS
 ISGOTT
 TSG-C
 IBC Code

Page 20 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

5. PPE MATRIX TABLES

Personal Protective Equipment (PPE) Matrix (PΡΕ is required to be worn as detailed in the matrix below, or at any other time it is deemed necessary)
Safety Coverall Safety or Safety Safety Rubber/
Safety Buoyancy Safety Ear Breathing Personal
Guide to PPE requirements when working Boots/ boiler Chemical Harness Goggles/ Visor Chemical
Helmets Aids Glasses* Defender apparatus Monitor
Shoes suits Gloves * fall arrest Chemical** Aprons

On Deck ● ● ●  ●    
Machinery Spaces ● ● ●  ●  ●
Mooring Operations ● ● ● ● ● 
Towing Operations ● ● ● ●   
Anchoring Operations ● ● ● ● ● ●  
Cargo & Bunkering Operations
(for Chemical cargoes- refer to specific PPE Matrix )
● ● ● ● ●     ●
Cargo Operations – Cryogenic Cargoes  ● **   
Moving on Deck during Cargo/ Bunkering Ops
(for Chemical cargoes- refer to specific PPE Matrix )
● ● ● ●     
Cargo Sampling
(for Chemical cargoes- refer to specific PPE Matrix )
● ● ● * ●  ● ●
Crane Operations ● ● ● ● ●
Signalling Cranes ● ● ● ● ●
Personnel Transfer by Ship’s Crane & Basket ● ● ●
Conn./ disconnection of arms hoses /pipes ● ● ● ● ●  ●
Conn./disconn of pipeline blanks & valves ● ● ● ● ●  ●
Working with Pipelines & Valves overhauling ● ● ● ● ● 
Blowing lines and hoses ● ● ● ● ●  ●
Wires & Ropes Handling ● ● ● ● ● **
Lifeboats incl FFL (when launching) ● ● ● ● ● ●
Lifeboats on Davits (External) ● ● ● ● ● ● ●
Liferafts ( when launching) ● ●
Working over Ships side/ Overboard ● ● ● ● ● ● ●

Page 21 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

Personal Protective Equipment (PPE) Matrix (PΡΕ is required to be worn as detailed in the matrix below, or at any other time it is deemed necessary)
Safety Coverall Safety or Safety Safety Rubber/
Guide to PPE requirements when Safety
Boots/ boiler Chemical
Buoyancy
Harness
Safety
Goggles/ Visor
Ear Breathing
Chemical
Personal
working Helmets Aids Glasses* Defender apparatus Monitor
Shoes suits Gloves * fall arrest Chemical** Aprons

Working with boats, near the ship’s side ● ● ● ● ●

Working aloft ● ● ● ● ● ●
Chipping , Scrapping, Descaling ● ● ● ● ● ●
Painting ● ● ● ● ●  
Scaffolding ● ● ● ● ●   
Spray Paint ● ● ● ●  
Cleaning Equipment ● ● ● ● ●    
Working with Compressed Air ● ● ● ● ● ● ●  
Chemicals ● ● ● ●  ●  ●
KEY:
● To be worn at all times
* Chemical Gloves-Specific for Handling/Sampling Chemicals
** Chemical Goggles - Specific for Handling/Sampling Chemicals
** Face Visor for cryogenic cargoes
 To be worn as required
* Safety Glasses :
In exceptional cases, environmental conditions may cause the wearer of Safety glasses to be subjected to different hazards than those
Which the glasses guard against. In these cases, removal of the safety glasses for a short period of time, until conditions return to normal,
may be appropriate, but individuals must exercise sound judgment when deciding if the circumstances warrant this course of action.
*** When handling ammonia, clothing covering all body, gloves, boots , goggles or face shield with self-contained breathing apparatus must be worn
by all persons in cargo operations or in near vicinity.
A safety helmet to be worn at all times in the Engine Room

Page 22 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

Tank Cleaning, Purging, gas freeing, N2

Padding
● ● ● ● ●    
Sampling Oil Cargo ● ● ● ● ● ●
Welding ● ● ● ● ● ● ●
Flame Cutting ● ● ● ● ● ●
Working with Electrical Power Tools ● ● ● ●  
Working with high pressure hydraulic systems ● ● ● ● ● ●
Abrasive Wheels ● ● ●  ● 
Grinding Machines & revolving tools with
replaceable parts
● ● ●   ●
 ●
Electrics Works ● ● ●  ●
Hydraulic Works ● ● ● ● ● ●
Storing ● ● ● ● ●
Dry dock ● ● ● ● ●  
Entry into Enclosed Spaces ● ● ● ● ● ●   ●
Walking on deck during heavy weather ● ● ● ● ● ●  
In area with unsafe/ unknown atmosphere ● ● ● ●   ● ●
E/R Washing & bilge cleaning with detergents ● ● ● ● ● ●
KEY:
● To be worn at all times
 To be worn as required

A safety helmet to be worn at all times in the Engine Room

Page 23 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

Personal Protective Equipment (PPE) Matrix (PΡΕ is required to be worn as detailed in the matrix below, or at any other time it is deemed necessary)
Rubber/
Safety Coverall Safety or Safety
Safety Buoyancy Safety Safety Face Ear Breathing Chemical
Guide to PPE requirements when working Boots/ s / boiler Chemical Goggles/
Helmets Aids Harness Glasses* Visor Defenders apparatus Aprons
Shoes suits Gloves * Chemical**

Battery Operations ● ● ● ●  ●  ●
Lathe machine ● ●  ● ● ● ●
Helicopter Operations ● ● ● ● ● 
Preparing Pilot Ladder ● ● ● ● ● ● 
Wire handling ● ● ● ● ● ● ● ● ●
Fitting of Razor Wires ● ● ● ●** ● ● ●
Entering the M/E crankcase (slippery surface) ● ● ● ● ●   ●
KEY:
● To be worn at all times
* Chemical Gloves-Specific for Handling/Sampling Chemicals
** Long Sleeved Leather Gloves ( for fitting razor wires )
** Chemical Goggles - Specific for Handling/Sampling Chemicals
 To be worn as required
* Safety Glasses :
In exceptional cases, environmental conditions may cause the wearer of Safety glasses to be subjected to different hazards than those
which the glasses guard against. In these cases, removal of the safety glasses for a short period of time, until conditions return to normal,
may be appropriate, but individuals must exercise sound judgment when deciding if the circumstances warrant this course of action.
*** When handling ammonia, clothing covering all body, gloves, boots , goggles or face shield with self-contained breathing apparatus must be worn by
all persons in cargo operations or in near vicinity.

Page 24 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

Personal Protective Equipment (PPE) Matrix

For CATERING STAFF
Personal Protective Equipment (PPE) Matrix (PΡΕ is required to be worn as detailed in the matrix below, or at any other time it is deemed necessary)
Safety Mesh
Safety Coveralls / Safety Cold Store Chemical Winter Thermal
Guide to PPE requirements when working Boots/ Wire
Helmets boiler suits Gloves Gloves Gloves Jacket Underwear
Shoes Gloves

Working in Galley, Pantries, Storage ●    

Washing Galley, pantries, & messrooms ● ● 
Working in Refrigerated Rooms  ● ● ●
Working in the Galley, using choppers ● ●
Working in Refrigerated Rooms, Repairing Freon System ● ● ● ●

Page 25 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

Personal Protective Equipment (PPE) Matrix

For Work in WINTER / SUB-ZERO Operating Conditions

Padded Winter Winter Winter

Winter Ice Winter
Guide to PPE requirements when working Safety Safety Working Working Isothermal Underwear
Coveralls Eyewear Face Mask
Helmets Boots Gloves Jacket

Operating in Winter / Sub –ZERO

● ● ●   ● ● ●
Temperatures

KEY:
● To be worn at all times
 To be worn as required

A safety helmet to be worn at all times in the Engine Room

Page 26 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 03
Manual Prime Gas Management Inc.
(003) USE OF PERSONAL PROTECTIVE Revision: 11
EQUIPMENT Eff. Date: 31/10/2020

Personal Protective Equipment (PPE) Matrix

FOR CHEMICAL CARGO OPERATIONS
This PPE Matrix is applicable for EVERONE moving outside and in front of the accommodation
Boiler Chemical Safety Chemical Chemical Chemical Splash Chemical BA Set EEDB Personal O2
Suit Resistant Boots Gloves Helmet Goggles Suit GT Suit Deck Multimeter
Guide to PPE requirements when
Saf. Shoes standby
working

Connecting / Disconnection X X X X X C/R/T T T

Deck Watch during cargo operation X X X X X C/R/T T T
Stand by at the manifold during cargo ops. X X X X X C/R/T T T
Sampling / Gauging Closed System X X X X X C/R/T
Sampling / Gauging Open System X X X X X C/R/T T T T
Tank Cleaning Fixed Machines X X X X X C/R/T
Tank Cleaning Portable Machines X X X X X C/R/T T* T* T
Mopping X X X X X C/R/T X
Squeezing X X X X X C/R/T X
Nitrogen Operations X X X X
Emergency Response X X X X X C/T C/T X
KEY:
X At all times, unless higher protection is required.
C Corrosive Cargo
R Reactive Cargoes with Inhibitor
T Toxic Cargoes per IBC Code or when cargo is heated with changes the TLV-TWA significantly
T* Depending if Oil or Chemical cargoes are operated.

Page 27 of 27
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

Contents
1. PURPOSE .................................................................................................................................... 3
1.1 References ............................................................................................................................. 3
2. PROCEDURE .............................................................................................................................. 3
2.1 Definitions ............................................................................................................................. 3
2.2 Responsibility and Accountability ........................................................................................ 4
2.3 Spaces characterized as Enclosed Spaces ............................................................................. 5
2.3.1 Cargo Pumprooms ............................................................................................................................................. 6
2.3.2 Cargo Compressor Rooms ............................................................................................................................. 8
2.3.3 Enclosed Lifeboats ......................................................................................................................................... 8
2.3.4 Ballast Pumprooms ............................................................................................................................................ 8
2.3.5 Other “Precautionary Spaces”........................................................................................................................ 8
2.4 The Hazards of Enclosed Space Atmospheres ...................................................................... 9
2.4.1 Oxygen Deficiency ................................................................................................................ 9
2.4.1.1 Health Implications ..................................................................................................................................... 10
2.4.2 Presence of Toxic and/or Flammable Gases .................................................................................................... 10
2.4.2.1. Risks from Ballast Water Treatment Systems ................................................................................................ 11
2.4.3 Risks from Inert Gas including Nitrogen ......................................................................................................... 11
2.4.4 Oxygen Enrichment ......................................................................................................................................... 11
2.5 Decision to enter an Enclosed Space ................................................................................... 13
2.6 Decision on the Participants in an Enclosed Space Entry operation ................................... 13
2.7 Assessment of Risk ............................................................................................................. 15
2.8 Safety Meeting and Enclosed Space Entry Plan Review .................................................... 16
2.9 Communication with the Terminal (if applicable) .............................................................. 16
2.10 Authorization of Entry / Enclosed Space Entry Permit ....................................................... 16
2.11 Precautions Before Entry into an Enclosed Space .............................................................. 19
2.11.1 Cleaning ......................................................................................................................................................... 19
2.11.2 Isolation/Segregation/Tagging ....................................................................................................................... 19
2.11.3 Controlled Access .......................................................................................................................................... 19
2.11.4 Ventilation ..................................................................................................................................................... 19
2.11.5 Identification of rescue and recovery access ................................................................................................... 20
2.12 Testing the Atmosphere prior to entry ................................................................................ 20
2.13 Final Checks before entry in an Enclosed Space /Tool Box Meeting ................................. 22
2.14 Entering the Enclosed Space ............................................................................................... 25
2.15 Work in Enclosed Spaces .................................................................................................... 26
2.15.1 General Requirements.................................................................................................................................. 26
2.15.2 Opening Equipment and Fittings ................................................................................................................. 26
2.15.3 Use of Tools ................................................................................................................................................. 26
2.15.4 Use of Electrical Lights and Electrical Equipment ...................................................................................... 26
2.15.5 Removal of Sludge, Scale and Sediment ..................................................................................................... 27
2.15.6 Use of Work Boats / Rafts ............................................................................................................................... 27
2.16 Enclosed Space Entry when the Atmosphere is Known or Suspected to be unsafe ........... 27
2.17 Entering Confined Spaces adjacent to loaded tanks other than Ballast Tanks .................... 28
2.18 Multiple Cargo Tank Entry on Chemical Tankers .............................................................. 29
2.19 Cargo Tank Entry for Sweeping/Squeezing ........................................................................ 29
2.20 Emergency Procedures ........................................................................................................ 30
2.20.1 Preparation of Hospital Room ..................................................................................................................... 30
2.20.2 Rescue from Enclosed Space ....................................................................................................................... 30
2.20.3 Evacuation from Enclosed Space ................................................................................................................. 30
2.20.4 Organizing Rescue and Recovery from Enclosed Space ............................................................................. 31
2.20.5 Composition of the Rescue Team ................................................................................................................ 31
Page 1 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

2.20.6 Team Roles .................................................................................................................................................. 31

2.20.7 Crew Training in Entry and Rescue from Enclosed Space .......................................................................... 32
2.20.8 The Rescue Operation .................................................................................................................................. 32
2.20.9 Resuscitation Training .................................................................................................................................... 33
3. RECORD ................................................................................................................................... 33

Page 2 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

1. PURPOSE
This procedure has been issued to address the High-Risk operation of enclosed space entry on
vessels.

The Company has a ZERO Tolerance Policy on this procedure.

1.1 REFERENCES
 International Safety Guide for Oil Tankers and Terminals – ISGOTT
 Tanker Safety Guide-Chemical
 Tanker Safety Guide-Gas
 OCIMF Information Papers – “Guidelines on Safety Management Systems for Hot Work and
Entry into Enclosed Spaces
 IMO circular A 27/Res.1050
 MSC.1/Circ.1401 (Guidelines on Tank Entry for Tankers using Nitrogen as an inerting medium )

2. PROCEDURE

2.1 DEFINITIONS
 Enclosed Space
An Enclosed Space is a space that has limited openings for entry and exit, unfavourable natural
ventilation and where it is foreseeable that a risk of death or serious injury may exist, making it
unsuitable for continuous worker occupancy, due to oxygen deficiency, toxic and/or flammable
gases, including hydrocarbon vapours and toxic contaminants, IG including nitrogen, and oxygen
enrichment.
It is not possible to include a comprehensive list, but examples are included in the relevant Table
of § 2.3-“Spaces characterized as Enclosed Spaces” Page 5- of this procedure.

This list is not exhaustive and a list shall be produced on a ship-by-ship basis to identify
Enclosed Spaces.

 Adjacent connected space

An Adjacent space is a normally unventilated space which is not used for cargo but which may
share the same atmospheric characteristics with the Enclosed Space such as, but not limited to, a
cargo space access way.

Page 3 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

2.2 RESPONSIBILITY AND ACCOUNTABILITY

Master The Master is accountable to ensure that this procedure is strictly complied
with by all Crewmembers, Contractors, Company Representatives and
whoever will enter any Enclosed Space.
He is also ultimately responsible for authorizing Enclosed Space Tank
Entry.
Responsible Person A person authorised to permit entry into an enclosed space and having
sufficient knowledge of the procedures to be established and complied with
on board, to ensure that the space is safe for entry.
Competent Person A person with sufficient theoretical knowledge and practical experience to
make an informed assessment on the likelihood of a dangerous atmosphere
being present or subsequently arising in the space.
The Competent Person and the Responsible Person may be the same person.
Duty Officer The Officer who is on Bridge /Deck Watch during the operation.
Duty Engineer The Engineer Office who is on E/R Watch during the operation.
Attendant A person who is suitably trained in the procedures of the IMS, maintains a
watch over those entering the Enclosed Space, maintains communications
with those inside the space and initiates the emergency procedures in the
event of an incident occurring (IMO Resolution A.1050 (27)).
An Attendant has NO other duties in the operation besides those listed.
All Crewmembers, It is the responsibility of everybody to strictly comply with this procedure.
Contractors and This includes but is not limited to: Crewmembers, Contractors, Company
Company representatives and anyone involved in Enclose Space Entry Operations.
representative involved All Crew must be fully familiar with these procedures BEFORE entering
in the operation. any Enclosed Space.

Page 4 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

2.3 SPACES CHARACTERIZED AS ENCLOSED SPACES

An Enclosed Space has restricted access that is not subject to continuous ventilation and in which the
atmosphere may be hazardous due to the presence of hydrocarbon gas, toxic gases, inert gas and
oxygen deficiency or oxygen enrichment.

The following spaces present these characteristics:

ENCLOSED SPACES
 Cargo Tanks  Chain Lockers  Engine Room Waste /Bilge
Oil, Sludge and other tanks
 Fuel Tanks  Duct Keels  Boilers
 Lub-Oil Tanks  IG Scrubber Units  Engine Crank Cases
 Ballast Tanks  Cofferdams  Engine Scavenge Spaces
 Freshwater Tanks  Cargo Pumprooms  Thruster Spaces
 Sewage Tanks  Void Spaces and Trunks  Inter-barrier spaces and all
 Elevator Trunks ( if available pipelines and fittings
onboard) connected to the above
 Slop Tanks  Residual Tanks  Double Bottoms

The entry in all above spaces is managed under the Enclosed Space Permit System.
All Enclosed Spaces must be marked with clear Warning Signs informing personnel about the
dangers of enclosed spaces.
e.g “Danger! Enclosed Space – Do not enter without Enclosed Space Work Permit”
Entry doors or hatches leading to enclosed spaces must be secured against entry and when entry is
not required Warnings Signs must be posted.

PRECAUTIONARY SPACES

Some spaces (Precautionary Spaces) although not having the criteria for an enclosed space may have
unsafe atmosphere and entry precautions should be taken.
 Forecastle Store  Paint Lockers  Battery Lockers
 Ballast Water Treatment  Gas Bottle Storage Lockers  Carbon Dioxide ( CO2 )
Room Rooms
 Lockers within the Cargo  Crane Motor Tanks  Enclosed Lifeboats
Area
 Tank Cleaning Heater Rooms  Ballast Pumprooms  Deck Tunnel/Trunk Space
 Nitrogen Generator Inert Gas Generator Rooms
Compartments
All above spaces should be clearly marked with Warning Signs i.e
“Attention! Precautionary Space. Ventilate 15 minutes and check the atmosphere before entry”

Page 5 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

Other spaces, in either the cargo or non-cargo area that are not routinely ventilated and entered, and
are not designed for continuous worker occupancy may be identified as Enclosed Spaces by Risk
Assessment.
The Master must ensure that all entrances to unattended enclosed spaces on the ship are kept closed
or otherwise secured against entry.

Periodical Risk Assessment for the identification of Ship-Specific Enclosed Spaces

A Risk Assessment ( RA G-01 ) must be conducted to identify all Enclosed Spaces

on board the ship other than Cargo Tanks.
This Risk Assessment shall be reviewed ANNUALLY
to ensure its continued validity.
Each vessel must maintain a Folder named: “Ship Specific Enclosed Space Manual” with
the following contents (the latest/valid revisions):
 Copy of this procedure (SAF-003)-Section 04-“Enclosed Space Entry”).
 SF/SAQ/417-“Enclosed Space Entry Permit”.
 SF/SAQ/415R-“Rescue from Enclosed Space Drill and use of Defibrillator”.
 List of the Ship-Specific Enclosed Spaces.
 A Statement “ Re-evaluation of the Vessel’s Enclosed Spaces”, signed by the Master,
Chief Officer and Chief Engineer stating:
“This is to confirm that the following were reviewed and found in order and valid :
o List of Ship Specific Enclosed Spaces
o Vessel’s Risk Assessments, (G-01) based on which the Enclosed Spaces were
nominated”.

2.3.1 Cargo Pumprooms

Although Cargo Pumprooms are defined as enclosed spaces, they have equipment, characteristics and
risks that require additional special precautions and procedures.
Because of their location, design and the operational need for crew to enter the space frequently for
Routine Work and/or inspection during cargo operations, pumprooms present a particular hazard and
require special precautions.
A Cargo Pumproom contains the largest concentration of cargo pipelines of any space within the ship
and leaks of volatile products from any part of this system could quickly generate a flammable or
toxic atmosphere.
With a view to minimizing entry, review how often crew members enter the pumproom for routine
inspection during cargo operations.
Entry into a Cargo Pumproom is controlled through the issuance of a Risk Assessment and Work
Permit system.
 Ventilation
Before anyone enters a cargo pumproom, it must be thoroughly ventilated, the oxygen content of
the atmosphere verified and the atmosphere checked for hydrocarbons, CO and H2S or any
other toxic gas associated with the current or recent cargoes.
Page 6 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

Given the potential presence of hydrocarbon gas in the pumproom, mechanical ventilation by
extraction is required in a safe atmosphere.
The atmosphere of the pumproom must be continuously monitored.
For Ship’s built after July 2002, the Pumproom must have an audible and visual alarm system
that activates when the hydrocarbon gas concentration in the pumproom exceeds a pre-set level,
which must not be more than 10% LFL.
The pumproom ventilation must be interlocked with the pumproom lighting so that the
ventilation operates when the lights are switched on.
This does not apply to emergency lighting.
During cargo handling, the pumproom ventilation system must be operating at the correct
(Lower) suction.
If fitted, the gas detection system must be functioning correctly.
Ventilation must be continuous until access is no longer required.
 Atmosphere Testing
Atmosphere testing must be conducted with portable gas equipment.

 Communication System
A communication system must provide links between the Pumproom, Navigation Bridge, Cargo
Control Room and Engine Control Room, using intrinsically safe equipment only.
Crew members in the pumproom and those outside must be able to communicate at all times.
Regular communication checks must be made at agreed intervals.
Any failure to respond is a cause to raise the alarm.
Do not use VHF/UHF communication as a primary method, if it is known that reception may be
unreliable or noisy.
Where communication by VHF/UHF is difficult, an Attendant must be positioned at the
pumproom top and a visual and remote communication procedure must be in place.
 Display of Warning Notices
Notices must be displayed at the pumproom entrance prohibiting entry without formal
permission and to indicate the presence of personnel in the space.
 Risk Assessment and Work Permit
Written procedures must control the pumproom entry.
These procedures must:
 Be based on a Risk Assessment.
 Ensure that risk mitigation measures are followed.
 Ensure that entries into the space are recorded.

A Pump-Room Entry Permit (Form SF/SAQ/417B) must be issued for Routine Work and and/or
inspection during cargo operations.
However, for Non-Routine Work, requiring prolonged presence in the Pump-Room, then the
procedure for Entry into Enclosed Space must be fully and strictly followed.
An Enclosed Space Entry Permit (Form SF/SAQ/417) must be issued.

Page 7 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

2.3.2 Cargo Compressor Rooms

Since Cargo Compressor Rooms (on LPG Vessels) are under continuous ventilation and continuous
gas detection by a Fixed Gas Detection System, they are NOT considered as Enclosed Spaces, when
entered for Routine Work and/or inspection during cargo operations.
A Cargo Compressor Room Entry Permit (Form SF/SAQ/417C) must be issued for Routine Work
and

2.3.3 Enclosed Lifeboats

The Enclosed Lifeboats are not considered as Enclosed Spaces.
They are considered as “Precautionary Spaces”, because the atmosphere in enclosed lifeboats may be
dangerous either due to high levels of CO or due to oxygen deficiency or even due the presence of
Hydrogen Sulphide.
This may be due to various reasons, for example the vapours of H2S due to battery charging or even
CO due to minor leakage of the Lifeboat Engine's gas exhaust pipe.
Free fall lifeboats are especially dangerous due to their construction and distance between the bow
area of the lifeboat and the vents on the doors at the aft end of the lifeboat.
To minimize the risk, the doors of enclosed type or free fall lifeboats should be opened at frequent
intervals and always weather permitting, for internal ventilation.
In any case before entry for inspection / maintenance, the lifeboats they must be ventilated for at
fifteen (15) minutes before entry.
Before entering, the air quality should be verified using a portable multi-channel gas instrument
which can measure O2, H2S and CO.
No Enclosed Space Entry Permit is required, when entering, provided that the atmosphere has been
tested after the ventilation and has found to be safe.
A Warning Notice must be stenciled on the door of the lifeboat or in front of it stating:
“Precautionary Space- Ventilate 15 minutes and check the atmosphere before Entry”.
The Bridge Officer of the Watch (OOW) must be notified before the entry in Enclosed Lifeboats for
inspection and maintenance.

2.3.4 Ballast Pumprooms

Ballast Pumprooms do not meet the criteria for an enclosed space, but may have unsafe atmosphere
and must be subject to the Enclosed Space procedure.
A Cargo Pump-Room/ Ballast Pumproom Entry Permit (Form SF/SAQ/417B) must be issued for
Routine Work and Inspection.

2.3.5 Other “Precautionary Spaces”

Unsafe atmosphere may be encountered in other spaces which must be considered hazardous i.e
Battery Lockers, Paint Lockers, Lockers within the cargo area, Forecastle storerooms, Ballast Water
Treatment Rooms, CO2 Rooms, Nitrogen Generator Rooms, Inert Gas Generator Rooms etc.
(Refer to Table of § 2.3-on page 5 of this procedure).

Page 8 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

Entry precautions must be taken as follows:

 The spaces must be ventilated for at least 15 minutes before entry.
 Before entering, the air quality should be verified using a portable multi-channel gas
instrument which can measure O2, H2S and CO.
 No Enclosed Space Entry Permit is required, when entering, provided that the atmosphere has
been tested after the ventilation and has found to be safe.
 A Warning Notice must be stenciled stating “Precautionary Space- Ventilate 15 minutes and
check the atmosphere before Entry”.
 Persons entering the CO2 Room, the Nitrogen Generator Room and the Inert Gas Generator
Room, should be equipped with Personal Gas detectors.
 The Officer of the Watch must be notified for entry into these spaces.

2.4 THE HAZARDS OF ENCLOSED SPACE ATMOSPHERES

One or more of the following conditions can make the enclosed space atmosphere hazardous:
 Oxygen deficiency ,
 Toxic and/or flammable gases, including:
o Hydrocarbon vapours (e.g Butane and Propane).
o Toxic contaminants, associated with organic vapours, such as aromatic hydrocarbons,
Toluene etc.
o Toxic gases such as Benzene, Hydrogen Sulphide and Mercaptans
 IG, including Nitrogen.
 Oxygen enrichment.
Each of the above conditions are analyzed in detail in the paragraphs below.

2.4.1 OXYGEN DEFICIENCY

When an enclosed space is left closed and unventilated, the natural process of oxidisation of steel
i.e. rusting, may reduce the oxygen within the space, causing the atmosphere to become oxygen
deficient.
The use of IG or Nitrogen will also reduce the oxygen content of a tank.
The risk of an oxygen deficient atmosphere will be increased when the spaces:
 Have contained water.
 Have been subjected to damp or humid conditions.
 Have contained IG.
 Are next to, or are connected to other inerted tanks.

The nominal oxygen level in fresh are is 20.9% by volume (local atmospheric variations mean this
reading may be impossible to obtain in practice, and modern digital instruments may put it between
20.80% and 20.95%).
Any space with an atmosphere less than this must NOT be entered until the reason has been found
and corrective measures that are shown to be effective, have been taken.

Page 9 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

2.4.1.1 Health Implications

When the oxygen supply to the brain is depleted, people become dizzy and disorientated and develop
a headache before losing consciousness.
By the time they are aware of the symptoms, they may not be able to act rationally or leave the space
safely.

Permanent brain damage is a risk after just four (4) minutes in an oxygen deficient
atmosphere.

Oxygen Health Symptoms

Concentrations
20% to 16% Pulse and breathing rates drop and mental functions are impaired.
Below 14% Severe symptoms, including increasing fatigue, emotional upset, poor judgement
and faulty coordination.
Further reductions in the oxygen content lead to nausea, vomiting, permanent
heart damage and loss of consciousness.
Below 5% A comma may rapidly occur, requiring emergency oxygen for any chance to
survive.

People cannot detect these conditions and cannot react rapidly enough to escape the space or put on
emergency equipment.
The effects of oxygen depletion noted above, will make it more likely that a person will be unable to
react properly.

2.4.2 Presence of Toxic and/or Flammable Gases

Spaces that have previously contained toxic and/or flammable cargoes are dangerous, even if the
space has been cleaned, tested and previously found to be safe for entry.
Examples include:
 Toxic and/or flammable cargoes that are absorbed by tank coatings (especially epoxy) which
then release vapours after cleaning.
 Cargo residues trapped in tank fittings e.g heating coils or behind tank coatings.
Cargo pumps and vapour lines may release vapours after initial cleaning.
 Cargo may have leaked into compartments, including pumprooms, cofferdams, permanent
ballast tanks and tanks next to those that have carried cargo.
 Sludge and scale in a tank that has been declared gas free may give-off further flammable
gases, if disturbed or subjected to a rise in temperature.
Suspect the presence of gas in empty tanks or compartments, if non-volatile cargoes have been
loaded into non-gas-free tanks or if a common ventilation system could allow the free passage of
vapours from one tank to another.
Carry out checks before entering any compartment where recent cargo may have contained toxic
contaminants or gases e.g
 aromatic hydrocarbons,
 benzene,

Page 10 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

 hydrogen Sulphide ( H2S ),

 mercaptans,
as residues could be present.
When preparing to enter a ballast tank or void space, the space must be tested for hydrocarbon
vapour and H2S.

2.4.2.1. Risks from Ballast Water Treatment Systems

Technologies such as Ballast Water Treatment Systems, introduce an additional risk of gases to
enclosed spaces, which would not normally be expected on Tankers.
Where Ballast Water Treatment Systems are fitted, enclosed space entry precautions must be
implemented.
Examples of Ballast Water Treatment Systems are:
 Electrolysis based systems that may generate hydrogen gas.
 Chemical Injection Systems that inject different chemicals
 Ozone based systems.

2.4.3 Risks from Inert Gas including Nitrogen

IG produced from boiler flue gas or an IG generator may contain carbon monoxide (CO) and CO2
both of which can cause death.
CO is a toxic gas that may be present in cargo tank atmospheres after gas-freeing and in spaces
containing components of the IG Plant.
CO2 is not toxic, but it is a smothering hazard. Adequate ventilation is required to maintain a normal
oxygen level in air of 20.8%-20.95 by volume in the space and to eliminate any hazard.
Nitrogen is a colourless and odourless gas that will cause Oxygen deficiency in confined spaces and
at exhaust openings on deck, during the purging of tanks and void spaces.
Air normally contains 78% nitrogen, and 21% oxygen and the remaining 1% made of CO2 and other
gases.
When breathing, part of this oxygen is absorbed by the blood inside the lungs while CO2 passes from
the blood back into the air.
The addition of nitrogen reduces the oxygen content and lowers CO2 levels in the blood.
CO2 in the blood stimulates the breathing reflex and when nitrogen replaces it, this reflex is inhibited.
As a result, the lungs are not stimulated to work harder to compensate for the lack of oxygen and
breathing stops.
People exposed to nitrogen gas are not aware of any danger and may even feel a state of euphoria
before they lose the stimulus to breathe and are asphyxiated.
Exposure to high concentration of nitrogen is usually fatal, unless immediate action is taken.

2.4.4 Oxygen Enrichment

Even a small increase in the oxygen level in the air can create a hazardous atmosphere.
It becomes easier to start a fire, which will then burn hotter and more fiercely than in normal air.
It is also harder to put the fire out.
A leaking valve or hose on an oxygen cylinder in a poorly ventilated room or confined space can
quickly increase the oxygen concentration to a dangerous level.

Page 11 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

The main cause of fires and explosions when using oxygen are:
 Oxygen enrichment for leaking equipment.
 Use of materials not compatible with oxygen.
 Use of oxygen in equipment not designed for oxygen service.
 Incorrect or careless operation of oxygen equipment.

Page 12 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

PLANNING STAGE

2.5 DECISION TO ENTER AN ENCLOSED SPACE

The most reliable way to reduce risk from enclosed space is to AVOID ENTRY where there are
other alternatives.
The need to enter an enclosed space can either be eliminated by design and potential entries can be
kept to a minimum by removing any need to enter e.g relocating stored items, essential equipment
and controls, planning for internal work to be done in dry-dock and using technology such as drones
for survey work.
This may include challenging unnecessary operational activity, such as tank washing.
The Responsible Person must assess the need for entry in the Enclosed Space.
The reason for entering the enclosed space must be well justified and all possible alternatives for
avoiding entry must have been taken into consideration and evaluated.
When it has been established that there are no alternatives, and that entry into enclosed space is
necessary, the Responsible Person /Competent Person must issue a Risk Assessment, which must be
specific for the enclosed space to be entered and for the conditions of the space.
Any decision to Enclosed Space Entry must be taken as per the flowchart (Figure 10.1-Enclosed
Space Entry Decision Flowchart) of page 14 of this procedure.

2.6 DECISION ON THE PARTICIPANTS IN AN ENCLOSED SPACE ENTRY OPERATION

As a general rule, the following Officers may not enter the enclosed space simultaneously :
 The Master and the Chief Officer.
 The Chief Engineer and the Second Engineer.

Only well trained and experienced Personnel

(Officers or Petty Officers (Bosun, Pumpman) and Ratings
must be assigned duties of entering or functioning as Attendants or as members of Rescue Teams.

The number of persons entering the Enclosed Space must be kept to a minimum,
consistent with the work to be performed, however,
a minimum of two (2) persons is recommended for safety reasons.
(if entrance of two persons in the specific Enclosed Space is considered convenient following the
space /work specific Risk Assessment made)

Page 13 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

Figure 10.1: Enclosed Space Entry Decision Flowchart

Page 14 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

2.7 ASSESSMENT OF RISK

The Competent Person must conduct a preliminary Risk Assessment to identify the potential hazards
and appropriate safeguards.
Factors which must be taken into account are:
 Previous cargo carried.
 Operation on board.
 Ventilation of the space.
 Location of the enclosed space.
 Structure of the enclosed space.
(i.e dimensions, size of entrance, number of evacuation points)
 Coating in the space.
 Adjacent spaces including Void Spaces.
 Potential cracks or pinholes to an adjacent space.
 Inert Gas Operation.
 Other relevant factors.
Additionally, the following must be considered:
 The task to be carried out.
 The number of persons required in order to carry out the work safely
 The time required for the evacuation of all the persons in the tank, during an emergency.

(For more details reference is made to the Risk Assessment A-02- Enclosed Space Entry).
All Hazards and Control Measures included in the Risk Assessment A-02
must be taken into consideration.

 The Risk Assessment must determine the potential for the presence of an Oxygen-deficient,
Oxygen enriched, flammable or toxic atmosphere and must be specific for the space to be
entered.
 This preliminary Risk Assessment must also determine the potential of a hazardous atmosphere
developing due to the leakage from an adjacent space.
The competent person shall bear in mind that the ventilation procedures for an adjacent
connected space may be different from the procedures for the ventilation of the Enclosed Space
itself.
The controls required for the safe entry, vary, according to the task and the results of the risk
assessment.
In most cases, an Enclosed Space Entry Permit is an effective way of ensuring and documenting that
essential precautions have been taken and that these recognise the potential for changes in the tank
atmosphere conditions.

Before entry into Cargo Tanks, Tank Cleaning must be carried out.

Page 15 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

2.8 SAFETY MEETING AND ENCLOSED SPACE ENTRY PLAN REVIEW

When the Responsible Person completes the preliminary Risk Assessment for Enclosed Space Entry,
the Master must hold a Safety Meeting, with the participation of ALL persons having responsibilities
during the work (Shipboard Personnel, including Contractors Personnel and Company
Representatives , if applicable).
During this Safety Meeting, the hazards and controls of the preliminary Risk Assessment must be
discussed, and additional hazards and controls may be added, as required.
The final Risk Assessment for the specific Enclosed Space Entry must be drawn, during this Safety
Meeting.
If the Master, the Responsible Person, the Competent Person, all other Shipboard staff involved,
(including Contractors and Company Representatives, if applicable) agree that the work can be
carried out safely, a Written Plan of the work must be drawn, clearly stating the persons and their
responsibilities during the work i.e
 Work Responsibilities.
 Supervision Responsibilities.
 Safety Responsibilities.
 Rescue Responsibilities.
The Work Permit SF/SAQ/417-“Entry into Enclosed Space” will be issued and the entry into the
enclosed space will be carried as per this procedure.

If the result of the Final Risk Assessment, after the controls established remains high, then the Master
should submit the Written Plan to Shore Management for approval.
( see § 2.16 “Enclosed Space Entry when the Atmosphere is known or suspected to be unsafe”).

2.9 COMMUNICATION WITH THE TERMINAL (IF APPLICABLE)

Where entry into enclosed spaces is required while the ship is alongside (e.g in cargo tanks for
cleaning or inspection), this must be discussed with the Terminal and all procedures and precaution
for entry agreed.
This may, in certain circumstances, require the stopping of cargo operations while entry operations
are underway to eliminate the risks arising from:
 The incorrect operation of valves and lines on oil or products to be handled.
 An inability to adequately manage all safety aspects arising from SIMOPS (Simultaneous
Operations).
 The potential for resource limitations and work overload issues.

2.10 AUTHORIZATION OF ENTRY / ENCLOSED SPACE ENTRY PERMIT

No person must open or enter an Enclosed Space unless authorized by the Master, after making
sure that all the safety procedures have been followed and all necessary precautions have been taken
as described in this procedure.
An Enclosed Space entry Permit must be issued by the Master or the nominated Responsible Person
and must be completed and signed by the personnel who are to enter the space BEFORE they enter.

Page 16 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

Separate Work Permits must be issued for Individual Spaces.

The validity of the Work Permit must not exceed eight (8) hours,
and will remain valid as long as the permit conditions are met.

The Enclosed Space Permit, must state:

 The Date and Time on which it is issued.
 The exact Enclosed Space which must be entered.
 The reason of entry.
 The Expiration Date/ Time of the Permit.

The Enclosed Space Permit must also state:

The maximum permitted time between:
the atmosphere testing of the spaces and when they are Maximum 30 minutes
entered by personnel.
The maximum time permitted between
testing, while the space is occupied.
Maximum 30 minutes
Records of such atmosphere tests must be recorded in the Permit.

If two or more spaces are to be entered at the same time, ensure that enough resources, personnel,
emergency/ rescue equipment and gas monitoring equipment is available.

Each space must have its own Attendant.

who will be in constant attendance at the entrance and
will be in direct contact with the Responsible Person.

Regardless of whether the Ship’s crew or outside contractors are entering an enclosed space,
the Attendant must ALWAYS be a member of the crew
who is familiar with the ship’s emergency procedures.

One condition of the Entry Permit must be that, if the named enclosed space is vacated for any reason
e.g a refreshment break, ventilation must be continued during the break and the atmosphere of the
enclosed space must be fully re-tested before re-entry.

Unlike in the pre-entry testing (where ventilation must be stopped for at least 10 minutes before
testing), once the space has been found to be gas free and the Work Permit issued, ventilation must
not be stopped for this testing, unless the conditions for a safe re-entry have been broken.

Page 17 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

The Responsible Person supervising the Enclosed Space Entry must confirm that:
 All permit conditions are implemented and are functioning effectively.
 All crew entering the spaces are properly trained in enclosed space entry procedures and are
familiar with the Company’s Safety and Emergency procedures.
 The person entering the space has reviewed and signed the Enclosed Space Entry Permit.
 The completed Enclosed Space Entry Permit that authorizes entry has been issued.
 The scope of other permits, valid for the work in the space during tank entry (e.g hot work)
are understood.
 The withdrawal of the Enclosed Space Entry Permit will automatically cancel any other
associated Work Permits.
 A reliable system of communication has been established and tested and is understood by the
Responsible Person, those entering the space and the Attendant.
 A system is in use to record Crewmembers entering and leaving the space.
 The Duty Officer or Duty Engineer is aware of the Enclosed Space Entry operations.
 A Toolbox Meeting has been carried out with all parties on site.
 All personnel (crew members or outside contractors) entering the space understand that they
must leave immediately if any gas detector alarm is activated.
 All equipment used during the entry must be in good working condition and inspected before
use.

A copy of the Enclosed Space Permit must be prominently displayed at the entrance to the space,
to inform personnel of the precautions to be taken when entering the space and
of any restrictions placed upon the activities permitted within the space.
The Names and the times of entry of each one must be recorded and monitored by Personnel outside
the space.

Enclosed Space Entry Permits must be cancelled:

 If ventilation stops,
 If any onboard emergency situation or emergency alarm is raised during the period of
validity.
Permits may only be re-issued once the emergency has been dealt with.
Permits must be re-issued with the same tests and level of attention as if they were an initial entry.

Page 18 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

PREPARATIONS FOR ENTRY

2.11 PRECAUTIONS BEFORE ENTRY INTO AN ENCLOSED SPACE

The following precautions should be taken before entry into an enclosed space:

2.11.1 Cleaning
All spaces need to be assessed to see if their current or previous use has the potential to create an
unsafe atmosphere. If the result leaves any doubt, the space must be cleaned to eliminate the
components that create the uncertainty.

2.11.2 Isolation/Segregation/Tagging
The space to be entered must be segregated from all other spaces that contain or may contain a non-
gas free atmosphere.
Isolate all lines that enter a space e.g ballast water, bunker, utilities etc.
All common line valves must be secured in the closed position and labelled.
Piping and Inert Gas System must be isolated.
Removing pipe spools or fitting in-line spades, eliminates the consequences of accidentally opening
valves into the space.
Proper Safety Tags and Notice Boards must be posted at isolation control points in control rooms to
warn personnel not to change the isolations.
Any pipelines in the space being entered must be prepared to allow safe entry, including water
flushing and draining, where necessary.
To avoid errors, isolations should be double-checked independently by two (2) persons.

2.11.3 Controlled Access

A person stationed at the entrance or a physical barrier e.g a secured bar, rope or chain across the
opening with an attached WARNING NOTICE, could prevent accidental entry.

2.11.4 Ventilation

Before the space is entered, it must be thoroughly ventilated.

The space must be thoroughly ventilated by natural or mechanical means, to remove any toxic or
flammable gases, and to ensure an adequate level of Oxygen throughout the space.
If an entrance to an enclosed space is opened to naturally ventilate the space, it may be wrongly taken
to indicate safe atmosphere.
The length of time to ventilate depends on:
 The size and construction of the space.
 The capacity and efficiency of the ventilation system.
 The level of contamination.
 The density of the vapour to be displaced.

Page 19 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

 The size and position of openings to the space.

(well-placed openings improve the flow of air and will help ensure that all areas within the
space are effectively ventilated).

2.11.5 Identification of rescue and recovery access

It is important to look at rescue and recovery access to all appropriate parts of the enclosed space, as
well as the entry and exit of rescuers and their equipment.

2.12 TESTING THE ATMOSPHERE PRIOR TO ENTRY

No person must enter an Enclosed Space until the atmosphere is confirmed safe.

The atmosphere must be tested using suitable instruments for:

o Oxygen.
o Flammable gases or vapours.
o CO.
o H2S.
o Other toxic gas, as appropriate.
Testing and measuring must only be carried out by crew trained and proficient in using the
instruments.
Testing instruments must be maintained, calibrated and checked for correct operation in accordance
with the Manufacturer’s instructions.
Testing instruments must only be used to measure the gases they are designed for and operated
within the limits set by the Manufacturer.

BEFORE anybody enters to carry out work, an initial entry must be made to ensure the space is safe
for the work.
This initial entry must be carried out by one or two crew members, depending on the nature and
layout of the space.
Each must carry an Emergency Escape Breathing Device (EEBD) and a Personal Gas Monitor.
They must check the atmosphere thoroughly, paying particular attention to the work locations arid
areas that are inaccessible for testing from the deck.
This is especially important in spaces with a complicated internal structure that is difficult to
ventilate.
The results of the tests must be recorded on the Enclosed Space Entry Permit-Form SF/SAQ/417-
under Section 1- “Atmosphere Test- Record of Results.

Ventilation must be stopped and a minimum period of about ten (10) minutes
must be allowed to elapse before testing, to ensure an accurate reading.
Depending on experience, size of the space and potential risk factors, a longer period with
ventilation stopped may be necessary to ensure accurate results.

Page 20 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

Tank Atmospheres may be contaminated by leaks from adjacent tanks or by the improper operation
or failure of cargo, vapour and IG lines and valves.
For entry purposes, steady readings of all the following must be obtained before the Enclosed Space
Entry Permit can be approved and the entry permitted:
 Oxygen
Any space with less than 20.8% -20.95% oxygen by volume must NOT be entered until
the reason for the low level has been established and resolved,
If any doubt remains about the causes of the oxygen deficiency, the space must still be
considered hazardous.

 Flammable Vapour, Hydrocarbon Vapour

The concentration of flammable vapour is below 1% LFL before anybody can enter.
 ZERO (0) PPM concentrations of any Toxic Gas ( e.g H2S, CO Benzene and other )
 No toxic or other contaminants are present
If these conditions cannot be met, apply additional ventilation to the space and re-test after a suitable
interval. If the conditions still cannot be met, after the additional ventilation, entry in the enclosed
space is prohibited.

The potential for false or unrepresentative sample readings arising from eddies or pockets of gas or
for gas regeneration arising from sludge or scale, must be considered in the pre-entry testing phase.
Remember!!
Even after a space has been made gas free and tests have shown that the space has been found to
contain a safe atmosphere, and is safe for entry,
pockets of gas may still exist!
Samples must be drawn from many different locations and levels within the enclosed space using
instruments with pumps and extension hoses.
It is recommended that, as a minimum, this must be undertaken at top, middle and tank bottom
levels, as well as in areas where personnel are expected to be present during entry.
The location of gas or vapour in a space will vary according to the relative density.
When denser that air, it will fall and when lighter than air it will rise. Gas and vapour tend to remain
where the ventilating airflow is least effective.

The IG pressure of adjacent tanks must be lowered, but kept positive to reduce the possibility of leaks
between tanks.
Personnel must remain alert to the possibility of hydrocarbon or IG leaks from adjacent spaces or
from pipelines, running through the tank.

Page 21 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

2.13 FINAL CHECKS BEFORE ENTRY IN AN ENCLOSED SPACE /TOOL BOX MEETING
After having established that it is safe to enter the space ( after the initial entry and atmosphere
checking), the following last checks must be carried out by the Responsible Officer, before personnel
enters the Enclosed Space and a Tool Box Meeting must be carried out:
 All personnel who are to enter the space, must be provided with clear instructions on the work to
be done and the manner to carry it out, minimizing all hazards (i.e ignition etc).
The Work Plan which had been drawn during the Safety Meeting should be reminded to all i.e
o Work Responsibilities.
o Supervision Responsibilities.
o Safety Responsibilities.
o Rescue Responsibilities.
o Sequence of the Work,
o Communication Intervals,
o Time/sequence of entry of the persons involved,
o Break Intervals.
All must confirm full understanding.
 All persons to enter the space , must be aware of the possible conditions of the work (hot, heavy ,
noisy, inadequate lighting, bad communications), the hazards involved, as identified during the
Risk Assessment which was discussed in the Safety Meeting and the controls in place.
They must fully understand that if they feel discomfort, they must report it immediately.
 All Personnel who are to enter the space, must be briefed (including the OOW) and must confirm
understanding of the evacuation procedures and the actions to be taken, in the event of an
emergency (i.e failure of the Ventilation System, Gas Detector Failure, weather conditions or
other emergency onboard.)
 All Personnel involved have understood the communication arrangements (routine and
emergency) between themselves and the Attendant.
 The reporting time has been agreed.
 The atmosphere check intervals have been agreed ( every 30 minutes)
 An Attendant must be in constant attendance, outside the Enclosed Space, in the immediate
vicinity of the entrance and in direct contact with the Responsible Officer. He must remain
alerted and avoid any distraction. He must closely monitor the communication intervals and raise
the alarm if he notices any delay in the agreed communication intervals.
No other duties assigned to the attendant during this operation. His vital role must be stressed.
A clear list of tasks must be given to the Attendants to keep them focused i.e.
o Raise the Alarm! Do not enter the space!
o Keep talking to the persons inside
o Set-up equipment the equipment outside
o Brief the Rescue Team and the OOW.
 All personnel involved must understand that they have to inform, before entry, the Responsible
Person that they are about to enter the space, and record their name and time of entry on the Work
Permit.
 All Personnel involved, must be well trained in the use of Breathing Apparatus and well aware of
the dangers of removing them, while in the unsafe atmosphere.
Page 22 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

 All persons entering the space must be well equipped with Personal Gas Measuring Instruments
/Detectors.
 Additionally, Personnel entering the Enclosed Space must be equipped with:
o Approved Safety Torches.
o Approved UHF radio.
o Personal gas detector or an area gas detector and alarm.

All equipment used in connection with the entry into the Enclosed Space must be in good
working condition and must have been inspected before use.
 All Personnel involved in the Operation, must wear the PPE identified/ Specified in the Risk
Assessment and recorded on the Enclosed Space Entry Permit (Boiler Suits (or other –depending
on the work to be carried out), Safety Boots, Safety Helmets, Safety Gloves and Safety Glasses).
 When work at a height is necessary, inside the Enclosed Space a Full Body Safety Harness, must
be worn (before entry), for safety and for rescue-provided that this will not cause difficulties in
entering or moving inside the Enclosed Space.
The relevant Space-Specific Risk Assessment will indicate this.
 If personnel will not be connected with a lifeline, appropriate means must be in place to identify
where the persons are while inside the space.
 A Rescue Party, with breathing apparatus donned, familiar with the Rescue Procedures must be
on standby, in case of emergency.
 The following equipment must be on stand-by:
 Self-Contained Breathing Apparatus (SCBA)- (two (2) Spare sets - Approved, positive
pressure)
 - Resuscitation Device (tested for good condition)
 - Rescue harness with Lifeline? (where practicable)
 - Rescue Hoist ( A Rescue point should be identified, a tripod or other suitable portable
derrick able to lift 200kgr ( SWL) to be readily available)
 Final cross-reference with other Permits to be used i.e Hot or Cold work, Working aloft etc
 Lock-out /Tag out must be verified in place.
 The Enclosed Space Permit must be posted outside the enclosed space, signed by the Master,
Responsible Person and all Crewmembers involved in the operation.

The Master or other Responsible /Competent Person must alert all tostrictly follow the
Company rescue procedures.
From a human nature point of view it is perhaps understandable why, on seeing colleagues
collapse in a compartment, a person’s first reaction is to want to attempt an immediate rescue.
This is a virtual suicide –-adding more victims to an already tragic situation.

Page 23 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

Note:
Air Purifying Respirators (Canister or Cartridge face masks) must NOT be used (they are strictly
prohibited) as they do not provide a supply of clean air from a source independent of the atmosphere
within the space and will not protect the user.
(IMO Resolution A.1050 (27) – Revised Recommendations for Entering Enclosed Spaces).
Entering an Enclosed Space with external air supply, such as BA sets, is only permitted for
Emergency Response/ Rescue from Enclosed Space.

Page 24 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

ENTERING THE ENCLOSED SPACE

2.14 ENTERING THE ENCLOSED SPACE

Everyone entering the space must wear a functioning Personal Multi-gas Detector Monitor.
However, it must be stressed!
Carrying a Personal Gas Monitor is NOT a substitute for pre-entry, subsequent pre-entry and
ongoing testing from outside the space.

All personnel entering a space must be aware that the Enclosed Space Entry Permit only certifies that
the space has been tested as safe for entry.
They must also understand that the tank conditions could change during the period of entry as a result
of personnel moving around or undertaking work in the enclosed space.
The dangers of isolated concentrations of gas that may be present or arise from the stirring-up of
sludge or opening of lines or valves, must always be considered, as this could result in a rapid rise of
gas, making the space hazardous and requiring evacuation.

For this reason,

o Ventilation must continue while the space is occupied and work carried out within the space.

o It is essential that while personnel are in an enclosed space, further tests are regularly
undertaken to determine if the levels of oxygen and contaminants remain within safe limits.

o Testing from outside must continue every 30 minutes and must be undertaken before re-
entry after a temporary break.

o Provided the conditions for issuing the original permit have not changed (and the permit
cancelled), ventilation must not be stopped while the above mentioned re-entry gas
testing is carried out.

o If there is any doubt about the oxygen level or the presence of toxic of flammable gases, or
o If ventilation stops, or
o If any of the criteria for entering the space are not maintained for any reason,
the space must be evacuated immediately and the original Enclosed Space Entry Permit cancelled.
In an emergency, under no circumstances must the Attendant enter the space.

Page 25 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

2.15 WORK IN ENCLOSED SPACES

2.15.1 General Requirements

All work carried out in enclosed spaces must be in full compliance with the Company procedures and
the precautions of the Enclosed Space Entry permit.
Extra precautions may be needed to ensure that there is no:
 loose scale,
 sludge or
 combustible material near the work site,
which, if disturbed or heated, could give off toxic or flammable gases.
 Maintain effective continuous ventilation.
Direct it towards the work area if possible.
 Monitor the atmosphere externally at regular intervals.
 Monitor the Personal Multi-gas Detectors carried by the personnel entering the enclosed
space.
 Before re-entering the space, after a break, the atmosphere must be re-tested.
 Personnel must leave the space immediately, if they begin to feel dizzy or unwell, or when
any alarm is activated.

2.15.2 Opening Equipment and Fittings

Before opening cargo pumps, pipelines, valves or heating coils, flush them thoroughly with water and
drain them.
Even after flushing some cargo may remain, which could be a source of flammable or toxic gas.
Whenever this equipment is to be opened, the Risk Assessment must identify the minimum safe
working practices, including any need for additional gas tests.

2.15.3 Use of Tools

When using tools in enclosed spaces:
 Inspect all tools before they are used.
 Do NOT use worn-out or damaged tools.
 Tools must NOT be carried into enclosed spaces.
Instead, to avoid them being dropped, they must be lowered in a plastic bucket or canvas bag.
 Before any hammering or chipping or any power tool is used, the Responsible Person must be
satisfied that there is no likelihood that hydrocarbon vapour is present in the work area.

2.15.4 Use of Electrical Lights and Electrical Equipment

Use only approved safety lighting or intrinsically safe electrical equipment in enclosed spaces that
are liable to hydrocarbon vapour re-contamination.
Non-approved lights or non-approved electrical equipment must not be taken into an enclosed space
unless the compartment is designated safe for Hot Work by an approved safe system of work,
including a Hot Work Permit.

Page 26 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

2.15.5 Removal of Sludge, Scale and Sediment

When removing sludge, scale or sediment from an enclosed space,
 Periodically test for gas,
 Maintain continuous ventilation throughout the time the space is occupied.
Gas concentrations may increase in the immediate area around the work, so care must be
taken to ensure that the atmosphere remains safe.

2.15.6 Use of Work Boats / Rafts

Work Boats used for tank repair work and tank inspections must be fit for the task.
Before and during their use in an enclosed space, observe all the conditions for entry, including an
Enclosed Space Entry Permit.
The following precautions must also be taken:
 Open all deck apertures e.g tank washing plates, and maintain effective continuous
ventilation while personnel are in the tank.
 Use the work boat only when the water surface is calm.
 Use the work boat only in tanks containing clean ballast water.
 Check that the water level in the tank is stationary or falling.
On no account must it be rising while the boat is in use.
 Ensure all personnel working in the space are wearing buoyancy aids.
 Appoint a Responsible Person to act as look-out at the top of the tank.
If the boat is working at a point remote from the tank hatch, position an additional lookout a
little away down the access ladder at a point that provides a clear view of the boat.
(see also Cargo Manual (010) for Tankers – Section 25- § 2.5.1.2-“Rafts”.

2.16 ENCLOSED SPACE ENTRY WHEN THE ATMOSPHERE IS KNOWN OR SUSPECTED TO BE

UNSAFE

Entering an Enclosed Space where the Atmosphere is not known or is suspected to be unsafe
is not permitted.
It must only be considered when such entry is absolutely necessary for the safety of the crew
and the vessel.
The Master must submit a Written Statement declaring that there is no practical alternative.
Permission must be granted from the Office and a safe system of work must be agreed and
complied with, based on a relevant Risk Assessment.

The following procedure must be strictly complied with:

Positive pressure type Breathing Apparatus must always be used during an emergency entry into
a space that is known to contain:
 Toxic vapours or gas.
 Oxygen deficiency.
 Contaminants that cannot be effectively dealt with by air purifying equipment.

Page 27 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

The Responsible Person must continuously supervise the operation and must ensure that:
 The safety precautions and controls included in the Enclosed Space Entry Permit are fully
complied with.
 Personnel involved are well trained in using Breathing Apparatus and aware of the dangers of
removing their face masks while in unsafe atmosphere.
 The number of personnel entering the tank is kept to a minimum.
 Personnel are in the space for the shortest time possible.
 Spare sets of breathing apparatus, a resuscitator and rescue equipment are outside the space,
along with a Rescue Team wearing Breathing Apparatus.
 All essential work is carried out in a way that will avoid creating an ignition.
 If personnel are not connected to a lifeline, another suitable way is used to locate them, while
they are inside the space.

2.17 ENTERING CONFINED SPACES ADJACENT TO LOADED TANKS OTHER THAN BALLAST TANKS

Entering Confined Spaces adjacent to Loaded Tanks other than Ballast Tanks
is not permitted.
If such an operation be carried out, for the safety of the Crew and the Vessel,
the Risk Assessment Process must be fully complied with and the Office must be notified and
approval must be granted.

This instruction does not apply to the Ballast Pump Room which has a separate procedure.

If it is necessary to enter into an Enclosed Space,

which is adjacent to a Cargo Tank loaded with a Toxic Cargo i.e
High H2S, or a cargo identified by “T” in column K of the IBC Code Ch.17 ,
entry into such an Enclosed Space (other than Cargo, Ballast or Compressor Pumproom)
is strictly prohibited.

Page 28 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

2.18 MULTIPLE CARGO TANK ENTRY ON CHEMICAL TANKERS

All the procedures and requirements of the previous paragraphs full apply for Entry into Enclosed
Spaces on Chemical Tankers.
On Chemical Tankers, multiple Tank Entry is permitted under the following circumstances:
o When performing a Wall Wash Test, carried out by the Ship’s Crew
o When performing a Wall Wash Test by a Surveyor, attended by Ship’s Crew
o When performing a Tank Coating Inspection, by Ship’s Crew
A multiple entry into Enclosed Spaces is permitted ONLY for the three (3) above mentioned
activities and in no other case.
The Enclosed Space Permit (Form SF/SAQ/417) must be issued.
One Enclosed Space Permit is sufficient for all the Cargo Tanks to be entered, however the results of
the Atmosphere measurements of each Tank, must be displayed at the entrance of each individual
tank.

2.19 CARGO TANK ENTRY FOR SWEEPING/SQUEEZING

Sweeping or squeezing operations are NOT permitted for Toxic Cargoes such as Cashew Nut Oil.

When entering a Cargo Tank for Sweeping or Squeezing, the following must be observed:
 Before entry, the Tank must be mechanically ventilated for at least one (1) hour.
 Continuous ventilation must be maintained throughout the work period.
 The Enclosed Space Entry procedures must be fully complied with.
 Everyone in the tank have his Personnel Multi-meter measuring O2 and CO.
 The heat, produced by the heating coils, must be taken into consideration, when deciding on
the appropriate PPE to be worn/used.
 Crew involved in the operations must be alert to avoid slips and falls during the sweeping
/squeezing operation.
 Additional PPE to be worn, depending on the hazards of the cargo.
When a Shore Contractor is employed to carry out the Sweeping/Squeezing Operation the following
must apply:
o The Vessel’s Supervisor, attending the Shore Gang must wear his personal Multimeter,
capable of measuring for O2, H2S, and CO.
o Sweepers must also carry their Personal Multi-meters , capable of measuring O2 , H2S,CO
o The Contractor’s representative must fill in and sign the Form SF/CRW/506C-“Contractors’
Safety Familiarization”.
o If an Independent Surveyor is required to enter the tank for inspection purposes, he must also
follow all the Enclosed Space Entry procedures.

Page 29 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

EMERGENCY PROCEDURES

2.20 EMERGENCY PROCEDURES

2.20.1 Preparation of Hospital Room

Before Crewmembers enter the Enclosed Space, the Hospital Room must be unlocked and the
Medical Oxygen must be prepared for immediate use in case of emergency.
Additionally, the Resuscitation Equipment must be tested to ensure their good condition and state of
readiness.
The Evacuation Route from the Enclosed Space to the Hospital Room must be checked and any
obstructions which may cause delays during a Rescue must be removed.
Emergency Response Equipment must be readily available at the entrance of the Enclosed Space.

2.20.2 Rescue from Enclosed Space

Rescue of a person from an Oxygen deficient Enclosed Space is extremely time- critical and
every minute is decisive for the life of the victim(s).
However, UNDER NO CIRCUMSTANCES, must the Attendant(s) enter the Enclosed Space
until the necessary assistance and rescue equipment have been mustered and the situation has
been evaluated to ensure the safety of the rescuers entering the space.
From a human nature point of view, it is perhaps understandable why, on seeing colleagues
collapse in a compartment, a person’s first reaction is to want to attempt an immediate rescue.
This is virtual suicide- adding more victims to an already tragic situation.
Impulsive and ill-prepared rescue attempts often cause additional and unnecessary casualties.
Therefore, the very FIRST ACTION, must be to immediately RAISE THE ALARM.
Only properly trained personnel, equipped with all necessary PPE must perform Enclosed Space
rescue Operations.

2.20.3 Evacuation from Enclosed Space

If any of the conditions stated on the Enclosed Space Entry Permit, change, (e.g ventilation stops) or
it is suspected at the conditions in the space have become unsafe after Personnel have entered the
space, they must be ordered to leave immediately.
They must not be permitted to re-enter until the situation has been re-evaluated and the safe
conditions stated on the Enclosed Space Entry Permit have been restored.

Page 30 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

All persons must leave the Enclosed Space immediately, at the slightest indication of:
o smell of gas,
o headache ,
o difficult breathing,
o disturbance in vision,
o skin irritation etc

Whenever it is suspected that an unsafe atmosphere has been a contributory factor to the
accident, breathing apparatus and, where practicable, BA sets and lifelines must be used by
persons entering the space.

If BA sets are to be used for Rescue, the following items must be checked before entering an
enclosed space:
 Gauge and capacity of air supply.
 Low pressure audible alarm.
 Face mask – under positive pressure and not leaking.

2.20.4 Organizing Rescue and Recovery from Enclosed Space

The rescue procedure for enclosed spaces must be well planned.
Emergency Rescue Team members must be:
 Prepared for the physical and technical demands of rescues in enclosed space.
 Well trained in all Rescue Team activities.
 Familiar with the rescue equipment, which must be easily deployable.
 Capable of fulfilling any role within the Rescue Team.

2.20.5 Composition of the Rescue Team

The Rescue Team must consist of dedicated team members with defined roles.
All Rescue Team members must be trained and experienced in rescue operations and be familiar with
the ship’s emergency procedures.
Although a designated team offers major advantages, it is essential that backup personnel are also
identified in case somebody is unavailable.

2.20.6 Team Roles

The Rescue Team must consist of:
 Team Leader
This must be a senior officer, whose role is to direct the rescue effort.
The Team Leader must NOT be in the team that enters the enclosed space.
He must remain outside the space, from where the most effective control can be exercised.
 Entry Team
While the number must be kept to a minimum, at least two (2) must enter the space to carry
out the rescues.

Page 31 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

 Back-up Team
These must rig the rescue equipment, ensuring that the entry team has the equipment and
support necessary to carry out the rescue and to monitor the enclosed space atmosphere.
One crew member must help the Rescue Team Leader with communications and to maintain
records of entry.

2.20.7 Crew Training in Entry and Rescue from Enclosed Space

Regular Enclosed Space Rescue drills must be held to improve their effectiveness.
Ship’s crew must be periodically trained (on a 2-months’ basis, as per Solas Regulation 111/19
applicable since January 2015) in the Entry and Rescue from Enclosed Space and in administering
First Aid.
The Company has issued a special Drill Form for Rescue from Enclosed Space (SF/SAQ/415R).

2.20.8 The Rescue Operation

As soon as they are aware that somebody in the space is in difficulty, the Attendant must raise the
alarm.
The method of raising the alarm must be agreed and tested in advance, together with a way to
communicate the details of the emergency.
The rescue team needs to know the nature of the incident and how many people are affected.

During an enclosed space entry, the rescue team personnel must NOT be carrying out any duties that
would hinder their ability to respond immediately to an alarm.
They must proceed straight away to the entrance to the space, taking any necessary additional
equipment.

Nobody must enter the space without the team leader’s permission.

Unless it has been positively shown that the atmosphere in the enclosed space is safe to breathe, the
rescue team must wear appropriate protective equipment and use SCBAs.
Only after a full test has confirmed that the enclosed space atmosphere is safe must the team proceed
without breathing apparatus (BA).
On reaching the casualties, the team must check if they are still breathing.
Any casualties not breathing must be removed as soon as possible for resuscitation.
Any casualties who are breathing, must have their injuries assessed before they are removed from the
space.
If the condition of the atmosphere in the enclosed space is not verified as safe, the casualty must be
given an independent air supply.
During the incident, the team leader and back-up team must:
 Monitor the rescue team and ensure spare air supplies are available.
 Rig rescue equipment, e.g hoists.
 Monitor the atmosphere of the space
 Communicate with the ships’ command team.
 Arrange additional lighting, ventilation and improve access to the space, if necessary.
Casualties must be removed with the most appropriate equipment, such as stretchers, lifting harnesses
and hoisting apparatus.
Page 32 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 04
Manual Prime Gas Management Inc.
(003) Revision: 09
ENTRY INTO ENCLOSED SPACE Eff. Date: 31/10/2020

2.20.9 Resuscitation Training

Tanker and Terminal personnel with Safety Responsibilities must be trained in Resuscitation
Techniques for the treatment of persons who have been overcome by toxic gases or fumes, or whose
breathing has stopped from other causes such as electric shock, drowning or other causes.
Most Tankers and Terminals are provided with special resuscitation apparatus.

 The crew must be aware of its location and must be trained in its proper use.
 The apparatus must be stowed where it is easily accessible and not kept locked up.
 The instructions provided for its use, must be clearly displayed.
 The apparatus and the contents of cylinders must be checked periodically, in line with the
Planned Management System (PMS).
 Adequate spare bottles must be available.

The Company has provided all its Vessels with an Oxygen Cylinder of 40 Liters/200 bar,
and equipment able to administer oxygen to two (2) persons simultaneously (MDG Code).
This cylinder is in the Hospital Room and is assembled for immediate use.
It is included in the Surgical Equipment Inventory (SF/SAQ/427) and is inventoried
every six (6) months.
The Oxygen Cylinder and spare cylinders are also included in the Maintenance of LSA & FFE,
(SF/MRS/226) in order to be inspected on a monthly basis.

3. RECORD

 Enclosed Space Entry Permit SAF/SECTION 04/ SF/SAQ/417

 Pumproom Entry Permit SAF/SECTION 04/ SF/SAQ/417B
 Cargo Compressor Room Entry Permit SAF/SECTION 04/ SF/SAQ/417C

These reports must be filed:

 For Deck Crew in Chief Officers Filing System
 For Engine Room Crew in Chief Engineer’s Filing System

Page 33 of 33
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Contents
1. PURPOSE .................................................................................................................................... 3
2. PROCEDURE .............................................................................................................................. 3
2.1 General...................................................................................................................................... 3
2.2 Accountability and Responsibility............................................................................................ 4
2.3 Lock-Out/ Tag-Out (LOTO) Procedures .................................................................................. 5
2.3.1 General .................................................................................................................................. 5
2.3.2 Procedure ............................................................................................................................... 6
2.3.3 Procedure Electrical Equipment Lock-Out / Tag-Out ........................................................... 7
2.3.4 Returning Equipment to normal Operating Condition .......................................................... 7
2.3.5 Record Keeping ..................................................................................................................... 7
2.4 Cargo Pumproom or Compressor Room Entry Permit ............................................................. 8
2.4.1 Cargo Pumproom Entry Permit ............................................................................................. 9
2.4.2 Ballast Pumproom Entry Permit............................................................................................ 9
2.4.3 Compressor Room Entry Permit ........................................................................................... 9
2.5 Cold Work ................................................................................................................................ 9
2.5.1 Completing Cold Work Permits............................................................................................ 10
2.5.2 Suspension of Cold Work ..................................................................................................... 10
2.5.3 Completion of Cold Work..................................................................................................... 10
2.5A Use of Power /Hand Tools Work Permit............................................................................. 10
2.6 Working on pipelines and Pressure vessels ............................................................................ 11
2.7 Working Aloft......................................................................................................................... 14
2.7.1 Bosun's Chairs ..................................................................................................................... 17
2.7.2 Ropes ................................................................................................................................... 19
2.7.3 Portable Ladders .................................................................................................................. 19
2.8 Working Overboard ................................................................................................................ 20
2.9 Working on electrical circuits................................................................................................. 21
2.9.1 General ................................................................................................................................ 21
2.9.2 Cases Where an Electric Circuit Work Permit is not required ............................................ 22
2.9.3 Auxiliary Machinery and Equipment .................................................................................. 22
2.9.4 Electrical Equipment ........................................................................................................ 22
2.9.5 Work on, or near, Live Equipment ..................................................................................... 23
2.9.6 Instructions for Completing Electrical Work Permits ......................................................... 24
2.9.7 Suspension of Electrical Work ............................................................................................ 24
2.9.8 Switchboard Maintenance (High Voltage) .......................................................................... 24
2.9.9 Completion of Electrical Work ........................................................................................... 24
2.10 Working with Asbestos ....................................................................................................... 25
2.11 Small Craft Alongside ......................................................................................................... 25
2.11.1 General ............................................................................................................................. 25
2.11.1.1 Cargo barge ........................................................................................................................ 25
2.11.2 Process ............................................................................................................................. 25
2.12 Diving /Underwater Operations Permit ............................................................................... 26
2.12.1 Purpose and Scope ........................................................................................................... 26
2.12.2 Responsibility.................................................................................................................. 26
2.12.3 General ............................................................................................................................. 26
2.12.4 Diving/ Underwater Operations Work Permit ................................................................. 27
2.12.4.1 Summary of the Divers Work Permit ................................................................................ 27

Page 1 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.12.4.2 Mobile Submerged Machinery for Underwater Work or Inspection ................................. 29

2.12.4.3 Precautions when Alongside .............................................................................................. 29
2.12.4.4 Precautions when at Anchor .............................................................................................. 29
2.13 Crane Operator Pre-Operational Checklist.......................................................................... 29
2.14 Safety Systems / Trip By-pass Permit ................................................................................. 29
2.14.1 General ............................................................................................................................. 29
2.14.2 Responsibilities ................................................................................................................ 30
2.14.3 Procedure ......................................................................................................................... 30
2.15 Permit to work on Elevators ................................................................................................ 31
2.16 Personnel Transfer by Basket .............................................................................................. 32
2.16.1 General ............................................................................................................................. 32
2.16.2 Definitions....................................................................................................................... 33
2.16.3 Reference ........................................................................................................................ 33
2.16.4 The Transfer by Crane Team ......................................................................................... 33
2.16.5 Responsibilities ............................................................................................................... 34
2.16.6 Port Regulations .............................................................................................................. 36
2.16.7 Weather Criteria .............................................................................................................. 37
2.16.8 Time ................................................................................................................................ 37
2.16.9 Ship’s suitability ............................................................................................................. 37
2.16.10 Equipment ........................................................................................................................... 38
2.16.10.1 The Crane ......................................................................................................................... 38
2.16.10.2 The Personnel Transfer Basket (PTB) ............................................................................. 39
2.16.11 Risk Assessment ................................................................................................................. 39
2.16.12 Test Transfer (Dry Run) ...................................................................................................... 41
2.16.13 Personnel Transfer by Crane Plan ....................................................................................... 41
2.16.14 Permit to Work and Tool Box Meeting .............................................................................. 41
2.16.15 Safeguards for Personnel Being Transferred .................................................................... 41
2.16.16 Safety precautions during the Transfer Operation .............................................................. 42
2.16.17 Contingency and Emergency Planning ............................................................................. 43
2.16.18 Conclusions ....................................................................................................................... 43
2.17 Working on Deck in Adverse Weather ............................................................................... 44
3. RECORDS ................................................................................................................................. 44
4. RELEVANT DOCUMENTS..................................................................................................... 45

Page 2 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

1. PURPOSE
This procedure describes the Company’s Work Permit System.
Separate Sections of this Manual exist for Enclosed Space Entry (Section 04) and Hot Work
(Section 06) due to the special hazards of these activities
However, § 2.3- “Log-Out/ Tag-Out” of this procedure, fully applies to both Hot Work and Enclosed
Space Entry Permits.

Attending Superintendents must carry out a review of a number of Work Permits, and sign those
which have been reviewed, in the relevant space in each Work Permit form.

2. PROCEDURE

2.1 GENERAL
As per the Company’s Risk Management, before starting any work, which involves Risk, a Job
Hazard (JHA) analysis process must be initiated.
If required by the JHA, a Job Risk Assessment must be issued and discussed with all crew involved
with the specific task.
The Job Risk Assessment, must include in detail:
 All hazards identified for the specific work,
 All safety precautions and measures required,
 Any additional safety precautions ( if the conditions are different),
 The actions to be taken, step-by-step, by those responsible for the work,
 Contingency Plans in case of Emergency.
The generic Risk Assessments, included in the Risk Assessment Library (through ERP Module) may
be used, and modified as necessary, depending on the conditions of work.
If a Non-Routine Work is to be carried out, for which there is no generic Risk Assessment in the
RA Library, then the Vessel’s Relevant Department (Deck or Engine) must issue a Risk Assessment
and submit it to the Office for approval.
The newly issued Risk Assessment, will be reviewed by the Risk Assessment committee, and will
eventually be added in the Risk Assessment Library.

The Job Risk Assessment DO NOT REPLACE the Work Permits.

A Work Permit cannot be issued to cover the whole ship

or a group of tanks or a group of compartments.

A Work Permit cannot be issued to a person

who is supervising more than one spaces at the same time.

Page 3 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.1.1. Duration and Cancellation

The Work Permits are valid for maximum eight (8) hours.
In case the work is not completed within this time period, a NEW Work Permit must be issued.
All required checks must be repeated to ensure safe working conditions.

Α Work Permit must automatically become cancelled :

 if there is a change in conditions agreed upon, by the Master or
 when a Gas Measurement indicate values outside the limits permitted.

Work Permits must be issued before any work starts, as described in this procedure.
A relevant Work Permit must always be issued, and signed by the appropriate persons, as indicated in
each Work Permit Form.
All Work Permits to be approved and signed by the Master.

No work must commence before all the control measures, which are included in the
Risk Assessment have been implemented and verified.

2.1.2 Work Permit Audits/Reviews

Work Permits must be randomly reviewed during the Ship Self Audits, carried by the Master once
during his service (Form SF/SAQ/409-“Ship Self Audits”).
Additionally, Work Permits must be reviewed during Superintendents attendances and during
Internal Audits.

2.2 ACCOUNTABILITY AND RESPONSIBILITY

Master The Master has the overall accountability for the Work
Permit System.
He must ensure at all times that the procedure is strictly
followed and must sign off any Work Permit.

Shipboard Department Heads The Shipboard Department Heads (Chief Engineer and
(Chief Officer & Chief Engineer) Chief Officer) are responsible to ensure that the Work
Permit System is fully complied with within their
Department.

Page 4 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.3 LOCK-OUT/ TAG-OUT (LOTO) PROCEDURES

2.3.1 General
In order to prevent injury caused by the accidental starting of equipment during maintenance,
a lock-out/tag-out procedure must be adopted and used on Energy -Isolating Devices.

Officers in Charge are responsible to ensure that the Lock Out- Tag Out procedures
are implemented, as necessary, during the daily activities on-board.

Lock Out- Tag Out requirements must be a part of the Work Permit System,
the Risk Assessment Process and the Work Toolbox Meetings.

The Lock Out- Tag Out procedure is mandatory

for all working onboard Company Vessels including 3rd Party Contractors.

The Lock-out / Tag-out Procedure is NOT applicable for Cargo Tank Entry.

The “Lock-Out/ Tag-Out” procedure also applies when working on Deck with Deck/Cargo Systems
and when inspections are being carried out.
The procedure can be used on its own or in conjunction with any relevant Work Permits.
The procedure applies to the following circumstances:
 Prior to work involving maintenance of machinery, equipment or structure.
 When machinery or equipment is out of service.
 When maintenance is being carried out in close proximity to potentially dangerous equipment.
 When inspecting / working / entering Deck and Cargo Systems.
Wherever possible, the equipment must be physically locked-out.
A lock-out system may be in the form of:
 a clasp with padlock,
 a wire seal or
 other similar devices which would offer physical restraint from opening an energy source.
The locking device must also be accompanied with a tag, stating “LOCKED-OUT EQUIPMENT –
DO NOT OPERATE” or similar.
Where physical lock-out is not possible, Warning Tags must be used on their own and affixed to the
Energy Isolating Source as “Cautionary Notices” to potential users.

Page 5 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

The tags, which may be drafted ad-hoc, must be clearly legible, recognisable and contain wording
such as:
 “DO NOT START”,
 “DO NOT OPEN”,
 “DO NOT ACTIVATE,
 “DO NOT ENERGISE”,
 “DO NOT OPERATE” etc,
Having space for signatures and also a brief description of the equipment and the work to be
undertaken.

2.3.2 Procedure
Before the commencement of any work, the Officer who authorizes or is held Responsible for the
work (Responsible Officer) must determine when “Lock-out” or “Tag-out” is required.
He must locate and identify the isolating devices, in order to ascertain which switches, valves, or
other energy isolating devices apply to the equipment in question
It must always be taken in account that more than one energy sources (electrical, mechanical etc)
may apply.
The applicable equipment must then be physically locked-out (if feasible) and an appropriate lock-
out tag must always be prepared by the Responsible Officer and submitted to the Chief Engineer
and/or the Chief Officer for verification and signing.
No work is to commence, until the tag is in position and signed by either the Chief Engineer or the
Chief Officer.
The Responsible Officer must also advise all Personnel involved, that a lock-out/tag-out system is in
place along with the reasons thereof.

All Personnel, including any Contractors/Riding Squads, must comply with the procedure.
No-one must attempt to start, energise or use equipment that is locked or tagged out.

Care must be taken after the equipment is stopped and isolated, that any stored energy (e.g. springs,
hydraulics, steam or water pressure etc) is either released in a controlled manner or restrained by
methods such as repositioning, blocking, bleeding etc.
Steps must be taken to ensure that energy, previously stored, is not allowed to re-accumulate during
the work or maintenance being carried out.
Once the Responsible Officer is satisfied that all precautions have been taken, the locks and/or tags
must be positioned as required and relevant records entered in the “Lock-out / Tag-out” Log.
(as per the form TEMP 08).

Page 6 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.3.3 Procedure Electrical Equipment Lock-Out / Tag-Out

Especially for electrical equipment the Lock Out/Tag-Out Process does apply.
In particular:
 Always refer to Installation Wiring Diagrams to ensure that all possible electrical supplies to
the equipment to be repaired, have been disconnected or isolated.
 All electrical equipment must have Warning Notices or Tags, stating that work is in progress
applied to both the switchgear and any local/remote controls.
o Notices or tags must be signed and dated by the Engineer responsible for the work
 Disconnect and electrically isolate the equipment to be repaired.
 Electric motors and similar powered equipment must have the relevant main circuit breaker
opened and associated fuses removed.
 Dummy fuses must be fitted where applicable.
 As a final check after Lock Out – Tag Out and electrical isolation/disconnection:
o Test the electrical supply at the equipment with a voltmeter while an attempt to
operate the equipment is carried out.
Important: Ensure that all supplies are isolated and the associated switches have Warning Notices or
Tags applied in areas, where vapour may accumulate.

2.3.4 Returning Equipment to normal Operating Condition

After the work has been completed and the equipment is ready for normal operation, the Responsible
Officer must check to ensure that:
 everybody is kept clear off the machinery or equipment,
 all tools have been removed from the work site,
 guards have been replaced and
 any operating controls have been placed in the “neutral” or “off” position.
The Responsible Officer must then remove the lock-out/tag-out devices and restore power to the
machine.
When verified that all functions are operating properly, the Responsible Officer must return the
lockout/tag-out devices to the Chief Engineer or Chief Officer, who must record the time on form
TEMP 08- “Lock-Out/ Tag –Out” Log.
The Master and all relevant Personnel will be then advised that normal operating conditions have
been restored.

2.3.5 Record Keeping

The Chief Engineer and the Chief Officer are responsible for maintaining the “Lock-Out/Tag-Out
System, for Engine and Deck Departments respectively.
All Engine and Deck Officers must be aware of the Lock-Out/Tag-Out requirements, related to all
the Shipboard Equipment, under their jurisdiction, when it is out of commission/in-operative, or
when Personnel are working in areas affected by an equipment operation (i.e. tanks).
The Chief Engineer and Chief Officer are responsible to maintain the records in the Lock-out / Tag-
out Log, each for his area of responsibility.

Page 7 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

The following records must be maintained in this Log:

 The Date & Time when the equipment was locked out and/or tagged out.
 The Name of the Responsible Officer who performed the lock-out/tag-out.
 Which piece of equipment was locked out/tagged out (e.g. Grinder)?
 The reason for which the equipment was locked out/tagged out.
 The Date & Time the “lock-out/tag-out” was removed.

This Log must be reviewed on a MONTHLY BASIS by the Master who must sign all the pages for
verification.

2.4 CARGO PUMPROOM OR COMPRESSOR ROOM ENTRY PERMIT

Any Pump or Compressor Room entry shall be treated as a high-risk operation.
Specific Work Permits have been issued by the Company.
The Pump or Compressor Room Entry Permits are applicable ONLY for the regular work to be
performed in this area.
Pump or Compressor Room entry can be a high risk depending on the product operated and it is
essential that the atmosphere is tested before entry, ensuring that there are no Toxic Vapours present
and the Oxygen content is above 20,5%.

Important:
If a cargo is to be loaded without a Vapour Return System or during Gas freeing / ventilation,
Cargo vapours will be released and might fall to Deck Level (because cargo vapours are generally
heavier than air).
In such a case, it is possible that Cargo Vapours will enter the Cargo Pumproom.
Subsequent atmospheric measurements will be necessary in such cases.

For any other activities (i.e maintenance or repair work) in the Pump Room or Compressor Room, a
Risk Assessment and an Enclosed Space Permit must be issued.
In addition, a Management of Change (MOC) report, may be required, depending on the activity to
be carried out, if it is clearly Non Routine and of a high-risk nature.

For entry into the Pumproom or Compressor Room, the following must be carried out:
 A Risk Assessment (when applicable-see § 2.4.1) and a Toolbox meeting.
 Cross reference with other Work Permits currently running.
 The Ventilation System must be activated before entry.
 The sign “Man in Pumproom - or “Man in Compressor Room” must already be posted.
 The Duty Officer has been informed before entry
The List of Crew entering the Pump or Compressor Room must be posted at the entrance.
All crewmembers entering the Pump or Compressor Room must record the Data required
(i.e Name, Rank, Measurements of O2, HC, Time In/Out and Signature).
Forms available:
 SF/SAQ/417B –“Pumproom Entry Permit”
 SF/SAQ/417C-“Cargo Compressor Room Entry”

Page 8 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.4.1 Cargo Pumproom Entry Permit

Before entering the Cargo Pumproom for Routine Work or Patrol, a Cargo Pumproom Entry Permit
must be issued. (SF/SAQ/417B). A Risk Assessment is not required for this Entry unless the
circumstances are different. All checks must be carried out and all safety precautions must be taken,
as perform “Cargo Pumproom Entry Permit”.

2.4.2 Ballast Pumproom Entry Permit

Entry into a Ballast Pumproom is not as high risk as a Cargo Pumproom Entry because no Cargo is
operated in such a space.
However, if the Ballast pumproom is adjacent to a Cargo Tank without a void space in-between,
there is always the risk that Cargo vapours might enter the Ballast pumproom through a crack or
pinhole.
Before entering the Ballast Pumproom for Routine Work or Patrol a Pumproom Entry Permit must
be issued.
(The form SF/SAQ/417B-“Cargo Pumproom Entry Permit”- must be used for Pumproom entry).
A Risk Assessment is not applicable for this Entry unless the circumstances are different.
All checks and safety precautions must be as included in the Form SF/SAQ/417B- Cargo Pumproom
Entry Permit SF/SAQ/417B.

2.4.3 Compressor Room Entry Permit

Before entering the Cargo Compressor Room for Routine Work or Patrol a Compressor Room
Entry Permit must be completed and approved.
A Risk Assessment is not applicable for this Entry unless the circumstances are different.
All checks to be carried out and safety precautions to be taken are detailed in the relevant
Compressor Room Entry Permit (Form SF/SAQ/417C).

2.5 COLD WORK

A Cold Work permit must be issued for any work in a hazardous or dangerous area which will not
involve generation of temperature conditions likely to be of sufficient intensity to cause ignition of
combustible gases, vapours or liquids in or adjacent to the area involved.
This Work Permit must be used for but not limited to the following cold works:
 Blanking / de-blanking
 Disconnecting and connecting pipe-work.
 Removing and fitting of valves, blanks, spades or blinds.
 Work on pumps etc.
 Clean up (oil spills).
 Working on rotating parts of machinery.
 Chipping work.

Page 9 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

This procedure also applies to work involving SINGLE VALVE ISOLATION from overboard.
Special care must be placed in the planning of a work of this nature, in order to eliminate any
possibility of erroneous valve-setting, which might result in the flooding of the Vessel.
(for more detailed actions, refer to the relevant Cold Work Permit – Form SF/SAQ/419).

2.5.1 Completing Cold Work Permits

The Person carrying out Cold Work must to fully understand the precautions taken and sign the Work
Permit Form SF/SAQ/419.
The Responsible Person for the Cold Work must ensure that all conditions on the Work Permit have
been adequately carried out.
His Signature will authorise the Work Permit allowing the Cold Work to be carried out.

2.5.2 Suspension of Cold Work

On sounding of the Emergency Alarm, the Cold Work Permit must be automatically suspended until
the source of the Alarm has been investigated and the conditions allow for the work to be resumed,
after all checks have been repeated and precautions have been taken or re-established.

2.5.3 Completion of Cold Work

When the Cold Work has been completed, the Person Responsible for the Cold work, must sign the
Cold Work Permit, when all Persons and Materials involved, have been withdrawn.
The fully-completed and signed Permit and the relevant Risk Assessment (if applicable) must be
retained for inspection by Visiting Company Representatives or other 3RD Party Auditors and
Inspectors, as per the Company procedures for the retention of Records (i.e approximately 3 years-
for the period between two successive ISM External Audits).

2.5A USE OF POWER /HAND TOOLS WORK PERMIT

A Use of Power/Hand Tools Work Permit (Form SF/SAQ/419A) must be issued when carrying
chipping work, using various Power/Hand Tools such as:
 Air Hammers,
 Air Chisels,
 Chipping Guns,
 Chipping Hammers,
 Needle Guns and
 Other equipment, such as scrapers, wire brushes etc.
Note: When using Grinding Machines, the Hot Work Permit (Form SF/SAQ/418)) must be issued.
The Risk Assessments A-04” Use of Machines and Hand Tools” and E-03-“Use of Pneumatic
Tools”, must be referred to and must be issued for the specific work.

Page 10 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.6 WORKING ON PIPELINES AND PRESSURE VESSELS

Working on any Pipeline under pressure is prohibited.

The term “maintenance work” includes all work that may be carried out on pipelines and pressure
vessels, that does not require the use of flame cutting, welding and non-intrinsically safe electric
equipment and power tools. Whenever the use of such equipment is required, the safety procedures
required for hot work (SAF (003)–Section 06-“Hot Work” must be complied with, in addition to the
safety procedures presented in this section.

Examples of work covered by these procedures are the following:

 Cleaning and maintenance of boiler pressure vessels and associated piping.
 Maintenance of steam piping on deck.
 Maintenance of heating systems (heaters and piping) using thermal oil.
 Cleaning and maintenance of coolers or heaters in the Engine room and Pump room and
associated piping.
 Maintenance work involving the salt water cooling system or ballast system that could lead to
the accidental ingress of excessive sea water quantities in the Engine room.
 Maintenance of hydraulic piping systems driving cargo pumps.
 Maintenance of hydraulic piping systems driving mooring and anchoring equipment.
 Maintenance work to piping systems containing pollutants (cargo oil and vapours thereof,
hydraulic oil, thermal oil, refrigerant liquids such as R-22 etc.)

Planning the Pressure vessel / Pipeline work

In case the work procedures involve actions or use of equipment falling under the cold or hot work
definitions, then the corresponding procedures must be followed and the corresponding permits
prepared. If the space containing the equipment or the equipment itself is considered as enclosed
then the corresponding procedures and permit must also be complied with.
Α “work permit” must be issued for all maintenance and repairs to pressure vessels and pipelines
used for pressurised or hot liquids, gases and vapours. Α work permit must also be issued where work
on a pipeline or pressure vessel may result in a potential risk of:
 Releasing a pollutant.
 Excessive uncontrolled sea water ingress in the machinery spaces.
 Impairing the manoeuvrability of the Vessel.
Where a “work permit” is issued for pipes which are connected to equipment that is mechanically
operated but electrically driven, it must be ensured that the equipment is electrically isolated, fuses
removed and "DO NOT OPERATE" tags posted on the breaker.
Α “work permit” must be issued for each individual job. Where more than one job is carried out on
the same system or vessel, a permit is required for each job. However only one tag need be used,
provided that all permit numbers applicable to that system or vessel are recorded on the tag and the
same person is carrying out all the work. Must different persons be carrying out work on the same
system or vessel then a tag is to be placed by each person.

Page 11 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Α “Work Permit” must be issued by either the C/E, Master or C/O in respect of all relevant work
carried out in the machinery spaces, accommodation spaces, store spaces or on deck by any
personnel, including outside contractors.
It is the responsibility of the issuing Officer to ensure that the system or vessel that the permit refers
to is correctly isolated and drained or vented. He must ensure that all procedures have been properly
implemented. He must regularly monitor the work progress to ensure that all isolation/safety
requirements of the Permit are adhered to.
Α Work Permit SF/SAQ/413-“Pressure Test Permit of Pipes, Hoses and Pressure vessels” must be
issued for work undertaken during major repair periods with the machinery plant shut down.
However it is the responsibility of the Chief Engineer to ensure that all pressure vessels and pipelines
that are to be worked-on, have been completely drained/vented cooled down and are safe to work on.
Safety Precautions to be taken before and during the work execution
The welding of pressure vessels normally requires Class approval and the skills of an experienced
welder with corresponding training and certification.
To complete and issue a SF/SAQ/423-“Pressure vessel/Pipeline Work Permit”, it is mandatory to
check that the following actions and precautionary measures have been taken, prior to and during
the work.
Personnel Briefing
All personnel involved in the work to be carried out must be briefed on the safety measures that are
taken:
- Arrangement and operation of lighting and ventilation equipment.
- PPE to be used.
- Position and operation of the fire extinguishing equipment assigned to the work area.
- Position and contents of the first aid kit.
- Communication equipment and procedures with the C/O and Duty Watch Officer.
Additionally the personnel must attend a detailed briefing by the Chief Engineer on the Technical
procedures to be followed. The briefing must be based on the Manufacturers’ instructions for the
corresponding equipment which will be used for the work. Finally the tools to be used must be
gathered and inspected.

Duty Watch Officer and Chief Officer

The Duty Watch Officer must be informed on the commencement of work execution. He, the Chief
Officer and the Chief Engineer must be accessible via portable radios to the Person Responsible for
work execution, during the operation. In case this is not possible they must keep the person
responsible informed on their whereabouts.

Use of appropriate PPE

Personal Protective Equipment suitable for the work to be carried out must be worn according to the
relevant PPE Matrix (SAF (003)-Section 03).

Personnel selection and use of tools

The personnel carrying out the work must be selected on the basis of their experience on the work
procedures and on the use of tools required for the job. The Chief Engineer must ensure that the tools
provided are suitable for the work to be carried out and in good working condition.

Page 12 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Leakage containment equipment

When opening-up the piping or pressure vessel, and despite its isolation from the remaining system,
liquid or solid residues of the contained medium will be encountered.
Therefore the working team must be provided with tools for proper cleaning and containment of
these residues, prior to work commencement.
Residues must be cleaned before work commencement, to avoid exposure of the working team
members to possibly harmful substances, via skin contact or inhalation of vapours or dust.
Additionally to minimize the risk of fire and explosive or toxic vapour generation from the residues.

Fire-fighting equipment
At least two(2) portable fire extinguishers (ensured in good operational condition ) suitable for the
medium contained in the piping or pressure vessel during normal operation and the flammable
equipment (e.g. cleaning cloths and agents) used by the working team must be deployed within reach
of the working team members. Additional equipment available near the work area like foam
applicators and wheeled extinguishers must be kept in stand by condition during the execution of
work.

First Aid Kits

A First Aid Kit must also be located within reach of the working team members. The First Aid Kit
contents must be checked by the Chief Officer prior to the allocation to the working team. The Kit
must be fully equipped for the purpose, and the contents must not be expired.

Safety of the work area

Before the work commences, the working area must be inspected to be safe, by the Chief Officer.
It must be ensured that the area has atmospheric pressure and the temperature is within the limits
acceptable to personnel.
The area must be cleaned of any harmful liquid or solid residues.
The area must be adequately vented and lit.
In case the work area is an enclosed space, the safety precautions prescribed by the corresponding
procedures (SAF (003) –Section 06) must be additionally taken.
An Enclosed Space Permit – Form SF/SAQ/418 must be issued and approved.

Isolation of equipment
Before the work commences, all valves or cocks used to vent or drain the pressure vessel or pipeline
must be open and all valves or cocks used to isolate the pressure vessel or pipeline must be closed.
All such valves, cocks and the associated machinery/equipment must be secured.
Where maintenance work is to be carried out on pipes or pressure vessels which are connected to
equipment that is mechanically operated but electrically driven, it must be ensured that the equipment
is electrically isolated, fuses have been removed and isolation procedures have been properly
implemented.

Although a system or Vessel may appear to be isolated and drained/vented, it is possible for
valves to leak and vents or drains to be blocked.
Personnel working on the system or vessel, and Officers issuing Permits, must be aware of this and
exercise great caution when removing pipes, valves, covers, etc.
Never remove all the securing bolts at once before loosening a flange or cover.

Page 13 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Always ease back the bolts and ensure that the flange or cover is free and there is no pressure behind
it before removing the bolts or fixing clamp.
Personnel must be aware of the potential danger from accumulated hot liquids being released from
opened pipes or vessels due to leaking valves.

Risk avoidance measures

The Chief Officer and Chief Engineer must ensure that all necessary measures are taken to avoid
dangerous situations arising from the inoperability of critical, safety or emergency systems, caused
by the isolation of the equipment to be maintained.
For example, if the Vessel has steam driven windlasses, is at anchor and maintenance to one of the
boilers pressure vessels has to be carried out, the Chief Engineer must prepare the second boiler for
full steam production, before shutting down and isolating the other boiler.

Before work commences, it is important to carry out a Risk Assessment.

The work must be discussed during the Daily Work Plan
A Tool Box meeting must be held, before the commencement of work, on scene.
Cross reference with any other running Work Permits must be carried out, to ensure safe operation.
Form SF/SAQ/423-“Pressure Test Permit of Pipes, Hoses and Pressure vessels” must be filled in for
this activity.

2.7 WORKING ALOFT

Working aloft means a work being performed at a height of 1,8 m and more and involving the
risk of falling, resulting in injury.

Before any repair or maintenance work is carried out aloft, it is important to identify all potential
hazards.

Vessel underway or during adverse weather conditions

The movement of a ship in a seaway and extreme weather conditions even when alongside, will add
to the hazards involved in work of this type.
Working aloft must not be carried out when the Vessel is underway (unless it is absolutely necessary
(emergency) and only following Master’s permission).
Such work must also not be carried out during adverse weather conditions.
(Wind greater than 30 knots, roll in excess of 10 degrees, and pitch in excess of 5 degrees and of ice
or thunder storms are expected).

Other Environmental Hazards.

In addition to the adverse weather conditions, other environmental hazards must be taken into
consideration i.e High heat, caustic chemicals, corrosive environments, and high voltage power,
explosive or toxic gases, moving machinery or sharp edges.

Page 14 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Physical Condition and Experience of Crew

Before assigning the task to crewmembers, it must be ensured that they are in a physical fit condition
to carry out the work.
Crewmember with less than 12 months experience at sea, must not work aloft, unless accompanied
by an experienced person or otherwise adequately supervised.

Ladders and/or stages

Staging/scaffoldings or ladders must also be utilised when work is to be done beyond normal reach.
Staging/Scaffoldings rigged must be inspected for any potential dangerous defects, before the work
commences. Only equipment and ropes in good order must be used.
Ladders must be inspected and their good condition verified
They must be safely secured against slippage. Securing points must be of adequate strength.
Crew members must maintain a good footing and grasp throughout the work.

Personal Protective Equipment (PPE)

Crewmembers engaged in working aloft work, must wear the appropriate PPE, as specified in the
PPE Matrix Table of Section 03-“Use of PPE” of this Manual ( Safety Helmet, Safety Shoes, Safety
Goggles, Boiler Suit, Safety Harness with fall arrestor).
Additional PPE might be required depending on the nature of the work e.g Ear Protection during
chipping, descaling.
Respiratory protection may also be required of the working aloft operation will take place in areas
that may be subject to exhaust fumes.
All PPE must be inspected and verified for being in good condition, before the work commences.
A safety net must be rigged, where necessary and appropriate.
Adequate Securing points must exist, to attach the lanyard of the Safety harness.
The lanyard must be kept attached to the securing point with a minimum slack. The lanyard
connection point must be changed as work progresses.

Carriage of Tools and Materials

Tools and stores must be sent up and lowered by line in suitable containers which must be secured in
place for stowage of tools and materials not presently being used.
Tools must not be placed where they can accidently be knocked down and may fall on someone
below, nor must tools be carried out in pockets from which they may easily fall.
When working aloft it is best to wear a tool belt designed to hold essential tools securely in loops.
Tools must be handled with extra care when hands are cold and greasy and where the tools
themselves are greasy.

Isolation of Equipment
A. The following equipment have been isolated from their power sources and accidental activation
 Whistle
Before work is commenced near the Ship’s Whistle, the Officer Responsible must ensure that
the power is shut-off (steam, air, electricity) and warning notices are posted on the Bridge and
in the Machinery Spaces.

Page 15 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

 Funnel
Before work is commenced on the Funnel, the Officer Responsible must inform the Duty
Engineer Officer to ensure that steps are taken to reduce, as far as practicable, the emission of
steam, harmful gas and fumes from Boilers, soot blowers, steam vents.
 Radars and Radar Scanners
Where work is to be done near the Radar Scanner, the Officer Responsible must inform the
Office on Watch to isolate the Radar and the Scanner.
A Warning notice must be placed on the equipment, until the necessary work has been
completed.
 Radio aerials
Before work is commenced in the vicinity of radio aerials, the Officer Responsible must
inform the Officer of the Watch, so that no transmissions are made during course of the work
aloft.
A Warning notice must be placed on the radio equipment, until the necessary work has been
completed.
 Lights
Lights which are not required, must be isolated.

Cargo Operations
Working aloft must not be carried out in the vicinity of cargo operations.

Security the area below the location of working aloft

Care must be taken to avoid risks to anyone working or moving below.
Warning notices must be displayed.
The area below the workspace must be , as far as possible, roped off, to prevent injury to pass-by
personnel, due to falling debris, accidental dropping of tools etc .

Port Regulations and notification to adjacent Vessels in port

Port Regulations regarding Working Aloft in Port must be adhered to.
The adjacent Vessels must be notified of the Working Aloft Work, to ensure that high-powered radio
and radar transmitters will not be energised and endanger personnel working aloft.

Risk Assessment, Daily Work Plan and Tool Box Meeting

A Tool Box Meeting must be carried out, between the person(s) working aloft and their supervisor.
During the Tool Box Meeting, the PPE, Tools, Materials to be used, signals and means of
communication must checked.
Safety procedures to be re-discussed.

A cross reference with other running work permits must be made.

Lock out /Tag out must be verified in place.

Page 16 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Completion of the Working Aloft Operation

Upon completion of the jobs, all equipment must be removed from the site and warning notices /
isolated systems restored to normal condition. Concerned person must be notified of completion of
jobs
When in Port, the Port Authorities and the adjacent Vessels must be notified for the completion of the
work.
All checks to be carried out and safety precautions to be taken are included in the relevant
Form SF/SAQ/420- “Working Aloft Permit”.

2.7.1 Bosun's Chairs

A Bosun’s chair is a seat used to suspend a person who needs to go aloft to perform work.

Safety Precautions:
 This equipment is intended to be used only by persons trained in its correct application and
use.
 Age and fitness seriously affect the person’s ability to safely absorb the shock from a fall
arrest. Before assigning the task to a crewmember, it must be ensured that he is in a physical
fit condition to carry out the work.
 The anchor point (i.e structural beam etc) must be carefully selected to support the load.
 A separate fall arrest system must be used with the Bosun’s chair, which consists of a full
body harness in conjunction with a rope grab and lifeline.
 When used with a gantline, the Bosun’s Chair must be secured to it with a double-sheet bend
and the end must be seized to the standing part with adequate tail.
 Hooks must not be used to secure the Bosun's Chair unless they are of the type which cannot
be accidentally dislodged. Only self –locking hooks or carabiners must be used.
 Only connections compatible in size, shape and strength must be used.
 Non compatible equipment must never be used. All connectors must be fully closed and
locked.

Page 17 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Unintentional Disengagement

 When the Bosun’s chair is to be used for riding topping lifts or stays, it is essential that the
bow of the shackle, and not the pin, rides on the wire.
 The pin, in any case, must be seized.
 When it is necessary to haul a seaman aloft in a Bosun's chair, it must be done only by hand.
A winch must not be used.
 Environmental hazards (must be taken into consideration, in order to reduce the possibility of
injury to the crewmember or the equipment. ( refer to § 2.7 )
 Swing impacts may occur when a suspended crew member used some means to move their
seat or sling from directly beneath the anchor point. The force of striking an object in a swing
may cause serious injury or death. Swing impacts must be minimized by working as close to
directly below the anchorage point as possible. Never permit a swing if injury could occur.
Swinging will significantly increase the clearance required when a self-retracting lifeline is
used for the back-up fall arrest system.
 Suitable PPE must be worn i.e Safety Helmet, Safety Shoes, Boiler Suit, and Buoyancy Aids.
It is important to wear a Boiler suit correctly in order to prevent flesh being chafed or nipped
between halyards , which can be very painful
 It is important for the crewmember to be secured in such a way that is impossible to fall out,
even if consciousness is lost.

 The chair, Gantlines and Lizards must be thoroughly examined, and a Load Test must be
carried out, before a man is hoisted.

A Plan must be drawn before using the Bosun’ Chair. All factors which can affect safety must be
considered:
 Anchor Point : A rigid anchor point capable of sustaining a static load of at least 2,500 lbs
(1200) applied in the directions permitted by the personnel riding system when in use

Page 18 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

 Fall arrest (back-up system) Anchor Point: Fall arrest anchor points must be capable of
sustaining static load in the directions permitted by the personal fall arrest system of a least
3,600 lbs (1632 kgrs).
It must be ensured that sufficient clearance exists in the fall path, to prevent striking any
object during a fall.
 Avoid working where your lifeline may cross or tangle with that of another crewmember.
 Sharp Edges: Avoid working where the Bosun’s chair support system, lifeline sub-system or
other system components will be in contact with, or abrade against unprotected sharp edges.
If working with this equipment around sharp edges is unavoidable, provide protection by
using a heavy pad over the exposed sharp edge.
 A Rescue plan must be drawn.

2.7.2 Ropes
Damaged ropes must NOT be used.
The Manufacturer’s Instructions must be checked, whenever ropes might get exposed to chemicals.
Ropes must be stored away from heat and sunlight, and in a separate compartment from:
 containers of chemicals,
 detergents,
 rust removers,
 paint strippers or
 other substances capable of damaging them.
The Person Responsible for the work being undertaken, must ensure that all ropes, lifelines etc.
employed for the job, are resistant to substances that might be used.
Ropes of natural fibres, or a mixture of natural and synthetic Fibres, must NOT be used for these
purposes.
Similarly, care shall be taken in the selection and use of other equipment such as safety harnesses and
safety nets.

2.7.3 Portable Ladders

Portable ladders are often used to reach certain areas for maintenance, painting or other purpose.
Unfortunately, there have been many incidents, when using ladders.
The company has therefore following guidance and requirements:
 A ladder must NOT be used if any part is defective.
 Ladders are designed for vertical use and NEVER for horizontal (unless ladders are
approved for this).
 Ladders must be used according to Manufacturer’s Instructions and relevant limitations
must be observed (i.e weight restriction).
 A Safety Harness with a lifeline secured, must be worn when working at a height more
than 1, 8 meters.
 All ladders must be inspected at regular intervals.

Page 19 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

 Wooden ladders must not be painted because the paint may hide cracks and defects.
 When not in use, portable ladders must be stowed in a dry, well-ventilated space away
from heat.
 A ladder in use must rise to a height of at least one (1) meter above the top landing place
unless there are other suitable handholds.
 A portable ladder, whether rope or rigid type, must be adequately secured against
displacement.
 Rigid portable ladders shall be pitched at a safe angle between 65° and 70° to the
horizontal (i.e. a slope of about one horizontal for four verticals).
They must stand on a firm base and be lashed in position.
 The person using the ladder shall not carry tools at the same time, because he needs both
hands to support himself.

2.8 WORKING OVERBOARD

When it is necessary to work overboard, a relevant Risk Assessment must be carried out to ensure
low residual risk.
The Safety checks to be carried out as well as Emergency preparedness are detailed in the relevant
form SF/SAQ/421-“Working Overboard Permit”.
The following must apply at all times:
 Any work over the side MUST be attended by another Person on deck, for support and
Emergency Response.
 Personnel working over the Ship’s side, must always wear a Safety Harness with a lifeline
and a Working Life Vest.
 The Person stand-by, on deck must have readily available a lifebuoy with a sufficient line
attached, ready for immediate use and must be in Radio Contact with the Duty Officer.
 Other than emergency situations personnel must not work overside whilst the Vessel is
underway.
 If such work has to be undertaken lifeboats or rescue boats must be ready for immediate use.
 Any such work must be closely monitored/watched by a responsible person.

Working Overboard Restrictions

 Working from a stage, which is to be raised or lowered by the persons working overboard
themselves, is strictly prohibited
 Working over-side is ONLY permitted in Port or at anchor, BUT NEVER when the Vessel is
underway.
(Exception: the rigging of the Combination Ladder. This operation may be carried out when
the Vessel is underway, however all the necessary safety precautions must be taken).

Page 20 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.9 WORKING ON ELECTRICAL CIRCUITS

2.9.1 General

Whenever work is carried out on electrical equipment, or on equipment powered by

electricity including navigational equipment, a Risk Assessment must be carried out.

The “Lock Out –Tag Out” Process fully applies and must be used accordingly.

Whenever work is carried out on intrinsically Safe Equipment, a Risk Assessment must be
carried out. Only Trained Senior Engineers or Electricians are allowed to perform such work.

Before any work on electrical circuits commences, the area must be ensured for being Gas
Free or fully Inerted for any work outside the accommodation.

Any other Work Permit required, also related to the work (e.g. Enclosed Space, Hot Work and
other) must be completed before this one.

No repairs must be undertaken on electrical installations outside the accommodation or

Engine Room during Cargo, Ballasting, Tank Cleaning or Gas Freeing operations.

All electrical equipment in potentially hazardous areas, must be inspected and maintained in
accordance with the PMS and the Manufacturer’s recommendations.
When maintenance or insulation testing is to be carried out on electric equipment in hazardous areas,
or on cables passing through hazardous areas, the area concerned must be verified to be “GAS
FREE”.
A relevant Form SF/SAQ/422 -“Working in Electrical Circuits Permit” must be issued and approved
by a competent Officer.

Although intrinsically safe test apparatus may be used, it must be remembered that
the total circuit being tested cannot always be guaranteed to be intrinsically safe.

 Only competent personnel designated by the Chief Engineer may undertake repairs to electrical
circuits and fixtures.
This also includes the replacement of light bulbs and the testing and replacement of the heat or
smoke detectors.

Page 21 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

 Test of the heat detectors when located in gas hazardous areas must not be considered as a safe
practice.
o Heat detectors in gas hazardous areas must be replaced as per the PMS with heat
detectors that have been tested at an equal heat detection point in a non-hazardous
area.
o The continuity of the connection cables must be tested in the multi-tester device, prior
to connecting the new heat –detector. (See PMS instructions).
 Repairs or maintenance which would allow access to exposed terminals, contacts, cable ends etc
must be subject to an Electrical Work Permit.

2.9.2 Cases Where an Electric Circuit Work Permit is not required

In case electrical power needs to be isolated, for the overhaul or maintenance of electrically driven
equipment i.e. pumps, fans, etc. an Electric Circuit Work Permit is not required provided no electrical
panels or components are being opened or exposed.
However, Lockout / Tag-out (LOTO) warning notices must be placed at local starter panel/switch
and the process must be fully complied with.

2.9.3 Auxiliary Machinery and Equipment

Before work is started on an electric generator or auxiliary machine, the machine must be stopped
and the starting air valve or similar device must be secured so that it cannot be operated.
 A notice must be posted warning that the machine is not to be started nor the turning gear
used.
 To avoid the danger of motoring and electric shock to any person working on the machine, it
must be isolated electrically from the switchboard or starter before work is commenced.
 The circuit breaker must be opened and a notice posted at the switchboard warning personnel
that the breaker is not to be closed.
 Where practicable, the circuit breaker shall be locked open.

2.9.4 Electrical Equipment

The risks of electric shock are much greater on board ship than they are normally ashore because the
conditions of wetness, high humidity and high temperature (inducing sweating) reduce the contact
resistance of the body.
In these conditions, severe and even fatal shocks may be caused at voltages as low as 60V.
A standard Warning Sign providing details of emergency resuscitation and instructions on the
treatment for electric shock must be posted in every space containing electrical equipment and
switchgear.
Immediate on-the-spot treatment of an unconscious patient is essential.
Solvents used for cleaning must always be used in accordance with manufacturer's instructions and
the MSDS must always be reviewed before use.

Flammable materials must NEVER be left or stored near switchboards.

Page 22 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.9.5 Work on, or near, Live Equipment

This Work is a NON-Routine Operation and MUST be approved by the Office.

This work is prohibited UNLESS it is essential for the safety of the ship.
A Risk Assessment must be issued and approved by the Office.

The following precautions must be complied with, as applicable:

The Chief Engineer must supervise the entire work, including the preparation stages and initial
testing.
The persons carrying out the work must wear electrician's gloves which have been stored in a sealed
bag.
 Appropriate PPE must be worn (See Section 03-“Use of PPE” procedure and PPE Matrix).
 Rubber blankets shall be used to isolate the immediate work area from energised parts.
 A fire extinguisher, approved for electrical fires, must be readily available.
 At least one (1) additional person, competent in the treatment of electric shock, must at all
time, be on standby, observing the work, assisting the person actually carrying out the work
and ready to respond to an emergency.
 A second man, competent in the treatment of electric shock, must be continually in attendance
 The working position adopted must be safe and secure to avoid possible fatal contact with live
parts arising from a slip or stumble or the movement of the Vessel.
o Insulated gloves must be worn where practicable
 Contact with the deck, particularly if it is wet, must be avoided.
o Footwear if damp or with metal studs or rivets may give inadequate insulation.
o The use of a dry insulating mat is required at all times
 Contact with bare metal shall be avoided.
o A hand to hand shock is especially dangerous.
o To minimize the risk of a second contact if the working hand accidentally touches a
live part, one hand shall be kept in a trouser pocket whenever practicable
 Wrist watches, metal identity bracelets and rings must be removed because they provide low
resistance contacts with the skin.
o Metal fittings on clothing and footwear is not allowed.
o Same applies for neck chains.
 Meter probes shall have only minimum amounts of metal exposed and insulation of both
probes must be in good condition.
o Care must be taken that the probes do not short circuit adjacent connections.
o In measuring voltages greater than 250V the probe must be attached and removed with
the circuit dead.

Page 23 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.9.6 Instructions for Completing Electrical Work Permits

The Person(s) responsible for the Power Supply must ensure each step of the isolation process is
complete.
The Person Responsible for safety will be:
 the 2ndEngineer (Engine Room Safety Representative) or
 the Duty Engineer.
The Person Responsible for authorising the reconnection of the Power Supply will be:
 the Chief Engineer or
 the 2nd Engineer
The Person Responsible for reconnecting the Power Supply will be:
 the Electrician.
The Person Responsible for ensuring that all the electrical work has been completed and the area and
machinery have been left in a safe state will be
 the Chief Engineer.

2.9.7 Suspension of Electrical Work

On sounding of the Emergency Alarm

the Electric Work Permit MUST be automatically suspended
and the person(s) must vacate the space immediately.

Once the source of the alarm has been investigated and the “all clear” is confirmed/given, the
Electrical Work can be resumed after all safety precautions have been repeated.

2.9.8 Switchboard Maintenance (High Voltage)

When maintenance is be carried out on the Main Switchboard, the persons carrying out the
maintenance must be kept to a minimum number.
 No unauthorized persons are allowed behind the switchboard when maintenance is being
carried out.
 This operation MUST be performed under the supervision of the Chief Engineer.

2.9.9 Completion of Electrical Work

The Person Responsible for electrical work, must sign the Work Permit “Cancelled / closed” when
the following has been ensured:
 The Power Supply has been reconnected.
 Appropriate tests have been performed
 The area has been returned to a safe condition

Page 24 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.10 WORKING WITH ASBESTOS

Asbestos is an extremely hazardous substance with very serious health effects

(refer to Circular Hygiene 036 on the Health Effects of Asbestos)
The Company has adopted the policy of having shore based expert professional teams perform this
task, and not ship’s crew.
Working with Asbestos is PROHIBITED
The Work permit, exists only as a control for checking 3rd Party Contractors, if it is required to
remove Asbestos from a Vessel.
Refer to :
 Risk Assessment H-02-“Asbestos exposure” and
 Form SF/SAQ/424- “Asbestos Removal Permit”.
Whenever Asbestos is identified any work requires a full Management of Change.

2.11 SMALL CRAFT ALONGSIDE

2.11.1 General
When a small craft is expected alongside (bunker or supply craft), when a Tanker is carrying,
discharging or loading, the relevant Work Permit Form SF/SAQ/425-“Small Craft Alongside” must
be issued.
2.11.1.1 Cargo barge
Barges for Cargo Operations are not considered “small craft” because same are engaged
in STS operations. In such cases the relevant STS procedure must apply.

2.11.2 Process
All checks which must be carried out, as well as all precautions which must be taken, are included in
the relevant Work Permit.
Before any such operation, all other Vessel’s Operations must be taken into consideration, and a Tool
Box Meeting must be carried out in order to ensure safety.
Access of authorized personnel from small craft is allowed only after Master’s permission and only
after security checks.
In case any of the following operations is carried out, a small craft or floating equipment must not be
permitted to approach alongside:
 Hazardous Cargo Operation
 Tank-Cleaning (hazardous products)
 Gas-Freeing (hazardous products)
The only exception to the above might be a small craft like a Pilot Boat or a small craft of the Port
Authorities.
However, the Masters of such boats/crafts must be informed before their arrival regarding the works
which are being carried out on board.

Page 25 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.12 DIVING /UNDERWATER OPERATIONS PERMIT

(Refer to form SF/SAQ/425A- Diving Operations Permit)

2.12.1 Purpose and Scope

This paragraph ensures that Diving operations are performed in a safe manner.
However, the same precautions will apply for remote underwater operations due to mobile
submerged machinery unless otherwise specified.
 Any activity mentioned in this procedure is a NON-Routine Operation.
 A Risk Assessment is required.

2.12.2 Responsibility
The Master is overall accountable for the Diving Operations.
The Chief Engineer is accountable ensuring that all requirements related to Engine Department as
stated in this procedure are strictly complied with.

2.12.3 General

Diving Operations will ALWAYS be arranged by the OFFICE.

The Chief Engineer and Master MUST be on board throughout the operation.

Usually, Local Port or Terminal Authorities provide permission for Underwater Work to be carried
out. If Underwater Work is carried out alongside, a Terminal Approval must be received as well.

The following must be strictly complied with:

 At least TWO (2) divers shall perform the operation. One-man diving is usually
prohibited.
o However, if only one diver is in the Water a second one MUST be at standby ready
for immediate support, assistance or rescue operation.
 Diving without a securing line is prohibited.
 Only Company- approved Diving Companies must be used.

A Diving Contract must be issued before any Diving operations commence and must be signed by
both parties.
Before Diving Operations commence, the following must be issued and reviewed by both parties
involved i.e the Vessel and the Diving Contractor.
 Job Hazard analysis (Refer to Diver’s under water inspection)
 Risk Assessment (site-specific for the work and conditions)

(Refer to Risk Assessment A-06- Diver’s Underwater Inspection- Cleaning Operations and Repairs)
All Hazards and Control Measures included in Risk Assessment A-06 must be referred to.

Page 26 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Based on the above, the Diving Team must issue a Diving Project Plan, which must include the
Diving Contractor’s Standard Operations as well as the site/work-specific Risk Assessment
(measures to control the Risks, availability of Emergency Support Service, Contingency Plan etc).
The Diving Project Plan must be reviewed and re-evaluated by both parties involved.

2.12.4 Diving/ Underwater Operations Work Permit

This Permit MUST be issued and signed by BOTH parties involved.

The Master must assign a Duty Officer as the “Designated Point of Contact” and the Person
Responsible for the actions taken by the Vessel.
The Diving Supervisor will be the person responsible for the Diving Team.
Before the commencement of the Diving Operations, a Tool Box Meeting/Safety Meeting must be
held, and the Diving Project Plan must be reviewed and re-evaluated.
It must be ensured that all Persons involved, have clearly understood the work to be done, and the
actions which must be taken during an Emergency.
All Shipboard Personnel must be made aware of the Diving Operations.

2.12.4.1 Summary of the Divers Work Permit

 Where there is a risk of serious or fatal injury from remote start-up of machinery, then
secure isolation must be achieved (lock-off isolation methods are the most robust
/reliable and must be used wherever possible. (The “Lock Out/Tag- Out Procedure” fully
apply.)
o The relevant isolations must be mentioned in the Diving Operations Permit.
 The Vessel’s Master, Chief Engineer and Diving Supervisor must sign the Diving
Operations Permit.
 ALL Bridge and Engine Room Staff must be briefed on the proposed Diving Work
 The commencement and the completion of the Diving Operations must be announced on
the Vessel’s Public Address system.
 Relevant Warning Signs (see last page of Divers Operations Work Permit- advising that
divers are working), must be placed at all control points where machinery, hazardous to a
diver, could be energized.
 Where it is possible to do so, machinery must be locked off. If multi–pad, lockable hasps
are used, the Diving Supervisor must fix his own padlocks and keep the keys for these
padlocks in his possession.
 Where it has not been possible to institute lock-off isolation procedures, dedicated
Personnel must be posted on the Bridge and Engine Room (or at any control panels
where machinery hazardous to a diver could be energized) for the specific purpose of
preventing inadvertent or inappropriate start-up of dangerous machinery by other Persons.
 A drawing must be made available to the divers, showing the position of all overboard
suctions and discharges.
All overboard discharges and suctions, which are not required, must be closed and
secured.

Page 27 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

 Arrangements must be agreed, in writing, with regards to the Emergency start-up of the
Ship’s plant, if required for the safety of the Vessel.
 The depth of the water under the keel must be clearly stated to the divers.
 The location to be inspected must be clearly stated to the divers.
 A Diving Contractor’s representative, the Master and the Chief Engineer must be
onboard, throughout the operation.
 Communication between the Engine Room, the Bridge, the Deck and the Diver’s Boat
must be established and tested before the operation starts.
 A Deck Officer must be at the diving location throughout the operation.
o He is to be nominated “Designated Point of Contact” between the Diver(s) and the
Vessel.
o He must be equipped with a “walkie-talkie” to contact the Master, in case of
Emergency.
 Resuscitator equipment must be available on hand.
 The Steering Gear must be shut-down unless otherwise requested by the Diving
Contractor’s representative.
Any such request must be stated in the initial Safety Meeting and the agreed precautions
must be taken.
 The Main Engine turning gear may continue to operate, provided that the Diver has been
advised and a Log Book entry has been made.
 The anchors must be stowed with the bow-stoppers engaged, when berthed.
 If the Vessel is anchored, the power to the windlass must be isolated or shut-off.
 The Vessel’s sewage plant must be shut down.
 No ballasting or de-ballasting operations must be carried out without written agreement
with the diver or divers.
 No cargo operations must be carried out without written agreement with diver or divers.
 Blanking of sea valves must be approved by the Fleet manager or Ship manager
o If an opening is blanked prior to the renewal of a valve or section of a line, the
tightness of the blank must be positively verified prior to the removal of that item.
 All valves within the repair system must be lashed and tagged.
 The Chief or Second Engineer must attend the repair location when the seals are broken.
 All bilge pumping equipment must be tested and available now and the diver must be
available and ready to dive, whenever the Engine Room sea chests are open.
 If the Vessel is fitted with impressed current cathodic protection, it must be switched off
throughout the operation.
 The International Code Flag “A” must be exhibited during daytime, and the relevant
warning lights displayed at night.
 If the Master has any doubts that the watertight integrity of the Vessel cannot be
maintained, then the Company must be consulted immediately.
 If the operations involve blanking/plugging of suction or discharge sea chests or other hull
openings, then the ship’s staff must verify that the full flow of water has been re-
established before signing-off the Diving contractors.

Page 28 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.12.4.2 Mobile Submerged Machinery for Underwater Work or Inspection

All items in Chapter 2.12 are also applicable for mobile submerged machinery.

2.12.4.3 Precautions when Alongside

 The Terminal must be informed that the Engine Room will be disabled during the Diving
Operation.
 If Vessel is alongside, no adjustment of moorings shall take place without notifying the
Diving Supervisor.

2.12.4.4 Precautions when at Anchor

 The current must be strictly observed and if it becomes hazardous the Diving Operation to
be suspended accordingly.
 No small craft, other than the diving boot, when applicable, is permitted to come
alongside during the Diving Operation.
 This does not apply to Port Authorities and Pilot boats- however all safety measures must
be taken and the divers must be notified.

2.13 CRANE OPERATOR PRE-OPERATIONAL CHECKLIST

When the Vessel’s cranes are to be operated, then a Crane Pre-operational Checklist must be filled in,
i.e form SF/CRW/505D-“Crane Operator Familiarization & Pre-operational Checklist”.
This Checklist will serve two (2) purposes:
 Initial Safety and Work Familiarization, when the Crane Operator joins the Vessel.
 Pre-operational Checklist – to ensure safe operation of the Crane.
Before each Crane Operation, the checklist must be reviewed and filled in.
2.14 SAFETY SYSTEMS / TRIP BY-PASS PERMIT
2.14.1 General
There are occasions when process safety systems, as well as fire and gas monitoring systems, need to
be isolated.
Additionally, before closing a device to earth (such as by using a circuit breaker or earthing
switches), the trip features shall be rendered inoperative unless this is impracticable.
This may most commonly happen during maintenance or routine testing, but bypassing may also be
necessary during start-up. It is crucially important that, where bypasses are made, they are
documented and trip functions are re-established after all maintenance activities are completed.

Page 29 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.14.2 Responsibilities
The Master is responsible for the final approval of the “Safety Systems / Trip Bypass” permit and
advising all personnel related /affected by this operation.
The Chief Engineer is responsible for ensuring implementation of these instructions and for
organizing and ensuring the safety aspects of any safety system / trip bypass process.
He must ensure that bypass is only carried out when absolutely necessary and for the minimum
possible time duration.
He must ensure that properly trained personnel are employed in the working team and that they are
thoroughly briefed on the work procedures to be followed.
Finally, he is the Officer Responsible for issuing the related documentation and for maintaining
relevant records.
The Chief Officer is responsible, jointly with the Chief Engineer, for maintaining the Lock-out/Tag-
Out and Trip Bypass Log (TEMP 08), for the trip bypasses handled in their respective departments
(Deck and Engine).

2.14.3 Procedure
Safety systems / Trip By-pass Procedures include:
 A Register ( Form TEMP 08-“Log-out/ Tag- out (Loto) & Trip By-pass Log” ) for recording and
controlling the safety systems / trip bypasses onboard.
 A Permit (Form SF/SAQ/425C- “Safety System/ Trip By-passing Permit), which must be issued
before and Trip By-pass, signed by the Chief Engineer and approved by the Master for
Authorization, before any safety system /trip-bypassing.

It is very important to maintain the duration of Trip bypassing, as short as possible.

The trip bypass authorization is granted for a specific restricted period of time.
Any necessary extension of the bypass time, must be authorized by the Chief Engineer after a
Re-evaluation, during which he might consider additional safeguards and measures.

It must be emphasized that Trip Bypass processes are only of an absolutely temporary nature.
Permanent Safety Systems/Trip Bypasses may only be carried out subject to the Technical
Department’s and the relevant Authorities’ permission and subject to implementation of a
Management of Change (MoC), as necessary.

Page 30 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.15 PERMIT TO WORK ON ELEVATORS

An Elevator must be subject to regular inspections by a Competent Person

at intervals not exceeding ONE (1) YEAR.
A relevant Report must be issued.

Additionally, an Elevator must be subject to an inspection, testing of parts and maintenance of the
elevator installation at periodic intervals as per the PMS and Manufacturer’s Instructions.
Special care must be placed to address hazards associated with work on the elevator installation,
especially for work requiring access to the Elevator’s Trunk.
The Elevator Trunk has been identified by the ISM as an Enclosed Space, therefore, all the
procedures related to Enclosed Space Entry and Atmospheric Control must be followed.
Any work carried out on Elevators must only be performed by Competent and Authorized Persons,
familiar with the work and the associated Safety procedures.
 A Competent person must have such practical & theoretical knowledge and actual experience
on the type of elevator which he has to work on (such as inspect / maintain) which will enable
him to detect defects or weaknesses and to assess their importance in relation to the safety of
the elevator.
 An Authorized person to carry out work on or inspection of the elevator must be fully aware
and comply with the safe working practices and procedures.
Procedures and safety precautions must include provision for the safety of Persons working on the
Elevator and others, who may also be at risk such as elevator passengers.
Before any operation in the Elevator Trunk commences, a Risk Assessment must be considered,
which must address, as appropriate, the following as a minimum:
 Whether there are safe clearances above and below the car at the extent of its travel.
 Whether a car top control station is fitted and its means of operation
 The working conditions in the machine and pulley rooms.
Appropriate Safety Signs must be prominently displayed in the area and also on Control Equipment
such as Call-Elevator Buttons.
Barriers must be used when it is necessary for Elevator doors to remain open on the Elevator Trunk.
A means of communication must be established and maintained at all times, between the authorizing
Officer and those involved in working on the elevator.
This might be by telephone, portable hand-held radio or a person- to–person chain.
Whatever the arrangements, action must only be taken as a result of the positive receipt of
confirmation that the message is understood.
Before attempting to gain access to the trunk, whenever possible, the main switch must be locked in
the OFF- position (or alternatively the fuses must be withdrawn and retained in a safe place) and an
appropriate safety sign must be positioned at the end of such isolation.
This must include both Main and Emergency supplies.

Page 31 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

In addition, the landing doors must NOT be allowed to remain open longer than necessary.
The machine room must be protected against unauthorized entry and after completion of work a
check must be made to ensure that all equipment used in the operation has been cleared from the well
/ trunk.
When it is necessary for personnel to travel on top of the elevator car, safety must be enhanced
considerably by the use of the car top control station (comprising a stopping device and an inspection
switch /control device).
Account must be taken of the arrangement and location of the control station i.e whether the stopping
device can be operated before stepping on to the car top.
Persons must not travel on the top of the elevator car, if not stopping device is fitted.

NO Person must work ALONE on elevators.

The following Officers may not work on the elevator simultaneously:
 Chief Engineer
 Electrician

A relevant Work Permit must be issued i.e SF/SAQ/417D- “Working on Elevators Permit”

2.16 PERSONNEL TRANSFER BY BASKET

2.16.1 General
Offshore operations require Personnel to be transferred from one Ship to another, or from a Ship to a
Launch. These Personnel are Crew, Mooring Masters, Surveyors, STS Superintendents, Agents or
Customs Officials, Pilots, Port State Control Officers etc).

This procedure provides guidance on the actions to be taken

for the safe Personnel Transfer by Basket ,
using the Ship’s Hose Handling Crane to.
The Ship’s Derricks must NOT be used.

All Personnel transfers via the Personnel Transfer Basket (PTB) using Ship’s Hose Handling Crane
are non-routine operations involving high risks
Therefore, the transfer of personnel between ships must be kept to an absolute minimum.
Whenever such Personnel Transfers are to be carried out a Risk Assessment must be issued, bearing
in mind that the residual risks may still be unacceptable and the decision not to transfer must always
be considered as an option.
Unless the relevant Work Permit (Form SF/SAQ/425D) has been issued and all actions are
satisfactorily completed, the transfer operation must NOT commence.
Before completing the relevant Work Permit and commencing the actual Personnel Transfer, it must
be assessed whether this type of transfer is the safest, taking into consideration the alternative means
available and the attendant risks.

Page 32 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Crew participating in the operation must be suitably trained, well aware of the potential risks
involved and the actions to be taken in order to mitigate the risks.

2.16.2 Definitions
Personnel Transfer The transfer of personnel from ship-to-ship or ship-to-barge, using ship’s hose
handling crane when the ship is engaged in offshore loading or discharging
operations.
Crane Operator The most experienced crew member, familiar and adequately trained and /or
certified in the use of ship’s crane, appointed by the Master.
Supervising Officer The person authorised to permit entry in the PTB, having sufficient
knowledge of the hazards involved, procedure to be followed and actions to
be taken in order to ensure the operation is safely executed by supervising and
coordinating the Personnel Transfer Operation. The Chief Officer is the
Supervising Officer, as specified in § 2.16.5.
Active Vessel The Vessel whose crane will be used for Personnel Transfer
Passive Vessel The Vessel whose crane will not be used. The Passive Vessel can be a Ship, a
launch or a support boat.
Dry-Run Or Test Transfer or Dummy Transfer
Transfer by crane with no personnel. It is common practice to transfer luggage
during the Dry-run as it is not recommended to transfer these items at the
same time as personnel.

2.16.3 Reference
 OCIMF Ship to Ship Transfer Guide, 2013.
 OCIMF –“Transfer of Personnel by Crane between Vessels” – 2018
(available in Benefit as Circular PUB # 025)

2.16.4 The Transfer by Crane Team

The Transfer by Crane Teams must include the following Members:
On the ACTIVE Vessel  Person Responsible ( i.e Chief Officer)
( 5 Persons )  Crane Operator
 Signaller
 At least two (2) Crew Members to tend the tag lines and provide
assistance
On the PASSIVE Vessel  Person Responsible ( i.e Chief Officer )
( 3 Persons )  At least two (2) Crew Members to provide assistance
Anyone not directly involved in the Operation must stay well clear of the area.

Page 33 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.16.5 Responsibilities
Master

The use of the crane for the transfer of Personnel

may only be authorized by the Master of the Active Vessel.
The Master has the Ultimate Authority to make decisions
based on the safety of the intended operation.

The Master of the Vessel is responsible to evaluate whether the transfer is necessary and if personnel
transfer by basket is the safest transfer method against the alternative available means The Master
must not try to satisfy the interested Parties that may apply, directly or indirectly, commercial
pressure.
The Master must confirm and satisfy himself about the following:
o The fitness and training of the people being transferred.
o All inspections and tests of equipment have been carried out.
o The suitability of the ship being transferred to, including its
o station-keeping capability, the size, freeboard, lighting and whether there are any
obstructions.
o The limitations of wind speed, visibility and sea state.
o The limitations and risks associated with night time transfers.
o The suitability of the crane being used: speed of lift and its condition.
o The Masters of both Vessels have decided together the following;
o The aspects of the two Vessels during the transfer (bow to bow or bow to stern).
o The best heading to provide a suitable lee.
o That effective and uninterrupted communication has been established with the other ship or
barge.
o The Personnel Transfer Plan is in place and agreed with the Master or the other ship/barge.
o The crew is aware of the actions to be taken and how to respond in an emergency and which
are the contingency plans.
o Personnel being transferred are fully briefed and wear suitable PPE including a life vest.
o PPE and lifesaving equipment is positioned and operational including the fast rescue boat.
o He must ensure that the relevant Work Permit is properly completed and authorise the
relevant Work Permit once all actions have been taken.

Supervising Officer

Onboard Fleet Vessels, the Supervising Officer is the Chief Officer.

He is responsible to:
 Coordinate the transfer,
 Implement the controls in order to reduce the risk as low as reasonably practicable, plan the
transfer,
 Brief the crew involved,

Page 34 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

 Conduct the toolbox meeting and

 Ensure all personnel involved are adequately familiar and can act as the Contingency Plans
require.
 Permit entry of Personnel in the PTB.

Crane Operator
He must be the most experienced crew member, adequately trained and/or certified in the use of the
crane. (Training may be computer-based, by video or other training technologies).
He is responsible to ensure that the Crane is in good working condition, conduct the tests required
and be aware of the hazards involved, have a full understanding of the Procedures and Contingency
Planning.
He must establish that:
o The Crane is fully operational.
o He has an unobstructed view of the Transfer Area and the Signalman.
o He has good and uninterrupted communication with the Signalman, the Supervising Officer
and the Bridge.
o He is familiar with the Contingency Planning.
o When picking up the basket, the wire runner is in a direct vertical line so as to prevent any
swing developing.
o The height including the basket height and crane hook is enough to clear the rails safely for
transfer.
o The “Dry- Run/Test Transfer” has been conducted.

Signaller
The signaller is the person guiding the Crane Operator with directions (hand signals) when the latter
does not have a full and clear view of the whole operation. This person shall be an experienced
seaman with full understanding of the operation and aware of the limitations and hazards involved.
The signaller shall be positioned so that he has a clear sighting at all times of both i.e persons being
transferred and the Crane Operator.
The signaller may be the Supervising Officer (Chief Officer), only if has no other duties assigned at
that time.
The Signaller must establish that:
o He is clearly identified to the Crane Operator and all involved Personnel i.e he must wear a
distinguishing, high visibility Vessel and must be in a location with direct line of sight to the
Crane Operator.
o Common Hand-Signals for Crane Operations have been agreed, and that he will be the only
person to signal to the Crane Operator (except in an Emergency case).
o Communications have been agreed and will be maintained throughout the Transfer Operation
between :
o The active and passive Vessel’s Bridges
o Each Vessel’s Bridge and the Person Responsibilities (i.e the Chief Officer).
o The Person Responsible (Chief Officer), the Signaller and the Crane Operator.
o He has an unobstructed view of the Crane Operator and the ship to or from which the
personnel are being transferred.

Page 35 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Training of the Key Personnel

The Key Personnel for the Personnel Transfer by Basket Operation, must be well trained for this
operation, including:
 Theoretical training on Crane Operations and the Transfer of Personnel by Crane
(This may be computer –based, by video or other training technologies).
 Practical training (Crew familiarization with the specific equipment onboard).
 Competence in operating a Crane which must cover:
o The safe use of cranes for transferring Personnel.
o The correct use and limitations of lifting equipment.
o Best practices for operating cranes.
o Pre-operational checks and shut-down procedures.
o Effective Planning of lifting operations.
o Operation of the crane in a safe and controlled manner, with regards to the safety of
personnel.
o Use if the manual hydraulic pump for slewing and lowering the crane, if fitted.
o Signalling and Terminology used during the Personnel Transfer Operation.
o Contingency Plan requirements.

Training of Assisting Crew

Assisting Crew must be provided with Training to ensure they are familiar with:
 The safe use of cranes for the purpose of transferring personnel.
 Procedures for transferring personnel by crane.
 Best practices for transferring personnel by crane.
 Signalling and Terminology used during a personnel transfer operation.
 Contingency Procedures in the event of an emergency.

Personnel being transferred

The following must apply:
 The number of people and/or total weight riding in a PTB must not exceed the manufacturers’
recommendations.
 The number of people to be transferred between Vessels must be kept to the absolute
minimum.
Personnel being transferred must be briefed on the procedure and understand that they must obey to
the procedures as directed by the Master (refer to 2.16.13).

2.16.6 Port Regulations

If the Ship-to-Ship transfer is within Port Limits, the Port may have certain Personnel Transfer
procedures which must be complied with.
If the Ship-to-Ship Transfer is to take place outside Port limit, but within the Territorial Jurisdiction,
the State’s and Port’s Laws/Regulations must be complied with.

Page 36 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.16.7 Weather Criteria

Before commencing the Personnel Transfer operation, the prevailing weather conditions and
changeability must be assessed and both Vessel Masters and Personnel being transferred must agree
that the current weather conditions are safe for transfers by crane.
The limiting conditions must be established by the Risk Assessment and will depend on the
capabilities of the passive Vessel, the size of the two Vessels involved, the relative freeboards, and
the conditions of load, the limitations of the crane and the movement and manoeuvrability of the
Vessels.
Below are the limits set by the Company, taking into consideration that weather will affect the
Vessel’s ability to hold station and heading, the hook control and boom motion, footing when trying
to get on or off the basket, the basket’s movement when on air, basket and personnel movement in
water and the crane’s operator view.
More stringent limits may be applied by the Master considering the experience of the crew involved
and the state of the other factors that may affect the operation.

Wind speed < Force 5 (20kts)

Significant sea state < 2 metres

Visibility >1 mile

Current <1kt

Ship roll <3 degree

If conditions are unsafe, Personnel transfer Operations must be postponed until conditions
improve.

2.16.8 Time

Personnel transfer by basket must NOT take place during NIGHT TIME
unless the Master has verified there is adequate illumination.

2.16.9 Ship’s suitability

Before the Personnel Transfer by Basket, the Master must assess the suitability of the ship from
which /to which that personnel will be transferred.
This must include the condition of the ship, station keeping ability in the prevailing weather
conditions and availability of clear deck space with no obstructions.

Page 37 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.16.10 Equipment

2.16.10.1 The Crane

Cranes that are intended to be used to transfer Personnel must meet the following requirements
as a minimum:
 Cranes must be located within the parallel mid-body of the Vessel. Cranes on the stern,
such as Stores cranes, must NOT BE USED for Personnel Transfers because of the risks
associated with manoeuvring a Vessel under an overhang.
 The Safe Working Load (SWL) of the crane must be reduced to 50% of the normal SWL
when transferring personnel.
 Cranes must be marked with SWL Capacity.
 The Safety factor of the wire must be at least 10:1.
 All brakes must be automatically activated when :
o Controls are in neutral position.
o The Emergency stop has been activated.
o There is a power failure.
 Brakes must be fitted with a Manual Override.
 Crane hooks must be fitted with a positive locking (safety) latch.
 Freefall or non-powered lowering must not be used when transferring personnel.
 Safety limit devices for upper and lower limits of hoisting and luffing must be fitted and
operational.
 The crane and all its components must be maintained as per Manufacturer’s instructions.

The Crane condition must be verified before the commencement of the Personnel transfer.
There must be no overdue PMS Job.

The Crane’s pre-operational checks must include:

o Testing of hoisting/lowering limits,
o Testing of the crane overboard protection switches for cargo runner,
o Evaluation of the condition of wires and end fittings,
o Inspection of the crane hook safety latch.
o The crane must be able to reach a safe landing area while maintaining a vertical lift.
In assessing this, clear deck area on both ships, the freeboard difference and the size of
the fenders deployed which might affect the crane outreach shall be taken into
consideration.
o Hoisting speed of cargo runner is adequate for the expected movement of the Vessels.
o Any abnormality noted during the § run shall be investigated and the transfer will not
commence until the Master and Chief Engineer are satisfied this is corrected and the “dry
run” (or Test Transfer or Dummy Transfer” is safely executed).

Page 38 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.16.10.2 The Personnel Transfer Basket (PTB)

The Personnel Transfer Basket (PTB) must be certified by a competent body (Classification
Society), with a valid Certificate in place.
The empty weight of the PTB and the SWL must be clearly marked on the basket and there must
be evidence of the PTB’s Load Test.
The following features must apply:
 The SWL must be based on appropriate testing and application of safety factors, which
must be documented.
 Associated Hooks/slings/shackles must have equivalent testing/certification and
markings.
 The PTB must float and the rigid capsule types (if used) must be self-righting.
 A Crane Hook pennant, that is long enough to keep the crane block clear of the personnel
being transferred must be used, but not too long to prevent the PTB from being lifted
safely over the rail.
It is recommended that two (2) tag lines are secured to each PTB. Tag Lines must be appropriate
for the specific operation, must never be wrapped around or secured to a strong point, and must:
 Have a diameter between 16mm and 19mm (5/8”-3/4”).
 Be secured at opposing ends of the base ring of the PTB or at the lowest point reasonably
accessible. (This ensures best control of the PTB, particularly when the crane is swung).
 Be long enough to reach the water at the lightship draught of the active Vessel with
sufficient handling allowance.
 Have ends that are seized. Knots or back-splices must not be used as they may get
snagged, causing the PTB to tip.
Before the authorization and commencement of the Personnel Transfer, the basket must be
inspected in order to ensure that it is suitable for personnel transfer and in good condition.
A Planned Maintenance Schedule must exist for the periodic inspection and maintenance and
replacement at specified intervals, as per Manufacturer’s Instructions.
The netting condition, signs of sunlight degradation, securing points’ deformation and condition
of attachment to basket shall be evaluated.
Storage must be arranged as per Manufacturer’s instructions.

2.16.11 Risk Assessment

A Risk Assessment must be carried out taking into account the related Risks, including but not
Limited to:
Environmental Conditions
 Inability of the Vessel to remain in position/ excessive Vessel motion.
 Excessive winds leading to instability.
 Poor visibility or inadequate lighting (inability to see the other Vessel or the Personnel being
transferred.
 Severe cold weather conditions such as ice or snow (restriction or personnel movements due
to additional protective clothing).

Page 39 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Lifting Equipment
 Hose Handling Crane Failure /Poor Performance i.e
o Sudden or rapid movement of the crane.
o Uncontrolled drop due to brake failure.
o Failure of hoisting winch or luffing rams during the critical stage of operation.
o Inability to recover the PTB due to power failure.
o Misalignment between crane hook and the basket, causing the basket to swing in an
uncontrolled manner.
o Collision contact of the transfer equipment with the Vessel’s structure.
 Failure / poor performance of Critical Components due to inadequate inspection,
maintenance, repair or exceeding equipment limitations.
 Basket Condition/Basket fall from block.
 Inexperienced or insufficient crew for the execution of the transfer.
The relevant Risk Assessment D-39- Personnel Transfer by Basket must be issued.

Human Error Factors

 Excessive Vessel motion due to loss of lee.
 Inexperience or insufficient crew involved in the Transfer Operation , which may result in:
o Failure to properly secure PTB (PTB slips from the hook, fouled tag lines or ladder
improperly secured).
o Loss of control due to inadequate training, poor planning or failure to follow
procedures.
o Loss of control due to miscommunication.
o Loss of control due to distractions during simultaneous operations.
o Loss of control due to Complacency of Transfer Team and Personnel to be transferred
o Loss of control due to fatigue of Transfer Team.
o Poor condition of personnel being transferred e.g fatigue, illness, anxiety, poor
physical condition etc.
o Mistimed landings.
o Immersion of the passengers in the PTB.

Inadequate Planning and Preparation

 Exceeding equipment limitations (i.e crane reach/height, ladder too long or short, inadequate
landing / lifting area, unstable working surface, tripping hazards).
 Simultaneous operations in the vicinity of the landing area /lifting area.
 Obstructions/ Tripping Hazards in the landing/lifting area.
 Liquids discharged overboard e.g Ballast water discharge creating turbulence in the water
causing loss of control of smaller Vessels engaged in the personnel transfer.
All above hazards, involve the potential of Injury or death as a result of:
 Impact.
 Drowning.
 Pinching.
 Crushing.
Page 40 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

 Exposure.
 Falling from a height.

Before Personnel Transfer by Basket, the relevant Generic Risk Assessment D-39 must be referred to
and be made Ship/ Vessel Specific.
All the Hazards and Control measures included in the RA D-39 must be taken into consideration.

2.16.12 Test Transfer (Dry Run)

A Test Transfer (Dry Run) must be made to ensure that the transfer of personnel can be safely
conducted under the prevailing conditions.
The Test Transfer must be carried out according to the Personnel Transfer by Crane Plan.
The Plan must be adjusted to reflect the results of the Test Transfer.
The actual Personnel Transfer must only take place once all parties understand the risks and are
comfortable with the risk barriers in place.

2.16.13 Personnel Transfer by Crane Plan

A Personnel Transfer by Crane Plan must be developed, which must include as a minimum:
 The names of the Active and Passive Vessels.
 Date and location of transfer.
 Aspects of the two Vessels during the transfer (Bow to Bow, or bow to stern.)
 Whether the transfer will be done at anchor or with both Vessels underway.
 If underway, what the best heading is to provide a suitable lee.
 Provisions for conducting a test transfer (Dry Run).
 The number of people to be transferred.
 The number of transfers required.

2.16.14 Permit to Work and Tool Box Meeting

No Personnel Transfer Operation must commence, until the relevant Work Permit (SF/SAQ/425D-
“Personnel Transfer by Basket” is issued and the Work Permit is authorized and signed by the
Supervising Officer and the Master.
A Toolbox Meeting must be carried out before the Personnel Transfer Operation, in order to ensure
that all members of the Personnel Transfer Team and all Personnel to be transferred, fully understand
the Personnel Transfer by Crane Plan.

2.16.15 Safeguards for Personnel Being Transferred

Personnel being transferred must be familiarized with the Personnel Transfer by Crane procedure.
They must understand:
 The method of transfer.
 Safe body mechanics.
 How to use the PTB (Personnel Transfer Basket) in accordance with the Manufacturer’s
instructions.
 How to embark and disembark safely.
 What to do in the event of a crane failure.

Page 41 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Personnel to be transferred must:

 Confirm that they are willing to be transferred by crane.
 Be physically able to make the transfer.
 Be competent and familiar with safe riding practices.
 Secure any loose items, or any items that may fall out of pockets during the transfer.
Personnel to be transferred must wear the appropriate PPE i.e
 A properly fitted Personal Flotation Device (PFD) with reflective tape, a whistle and a
light. The PFD must be suitable for transfer by crane, taking into consideration the height
above sea level. Entering water from heights while wearing a PFD may be dangerous and
personnel must be briefed on the safest means of entering the water with the chosen PFD.
In some areas, an Immersion suit may be more appropriate, but the reduced mobility must
be taken into consideration.
 A Safety Helmet.
 Safety Shoes.
 Clothing to suit the prevailing conditions.
In periods of reduced visibility or at night (night transfer to be carried out only under the conditions
in § 2.16.7) a personal strobe light must be attached to the personnel being transferred. If the strobe is
manually activated, it must be switched on before the transfer.
The use of a Personal Locator Beacon attached to the PFD may also be considered, if available.
During the lift, personnel being transferred must:
 Wait until the basket has started to stretch to its normal lifting shape before climbing on. This
will prevent them holding onto netting too high above the bottom ring.
 Be evenly distributed around the PTB diameter when two or more people are being
transferred.
 Grasp the PTB with both hands at all times or follow the PTB Manufacturer’s instructions.
 Resist the urge to give crane signals.
 Keep knees bent during the lift and landing to absorb any sudden impacts.
 Be prepared to move clear of the PTB when it is close to the deck, for example on a support
Vessel that may suddenly rise a wave.
 As soon as the basket has settled onto the setting down point, personnel must step back off the
bottom ring.
Any personnel who have previously taken part in a Personnel Transfer by crane must ride with an
escort, who can guide them through the entire process.
Personnel must never stand under a load, because even with careful planning, objects may fall out of
a hoisted PTB.

2.16.16 Safety precautions during the Transfer Operation

The Crane Operator must avoid raising the PTB to excessive heights.
The PTB must be lifted only high enough to clear obstacles.

Page 42 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

Care must be taken to prevent tag lines from falling into the water or dropping onto personnel below.
It is common practice to transfer luggage during the Test Transfer as it is not recommended to
transfer these items at the same time as personnel.
Luggage must be loaded in the PTB is such a way that items cannot fall out.
Larger pieces must be loaded along the insider perimeter of the PTB to form a wall to prevent smaller
pieces from slipping through the openings. Lashing luggage to the PTB is not recommended as it
may put personnel at risk. For example, if the Vessel surges in the swell, the PTB may rise off the
deck, which may injure personnel removing knots and lashings.
Crew members working on the deck of a Vessel that is considerably lower than the other, must look
out for falling tag lines. Personnel lowering tag lines down to the other Vessel must warn the
receiving crew and make sure they have visual contact with the crew below before lowering the lines.
Tag lines must never be wrapped around a railing or strong point.
Adequate lighting must be available for the landing and lifting areas. Lights must not interfere with
the Signaller’s or the Crane Operator’s vision.

If the Vessel is underway, transfers by crane can be considered work that restricts the Vessel’s
ability to manoeuvre as described in COLREGs.
The Master must consider displaying lights and day shapes appropriate for a Vessel restricted in
its ability to manoeuvre.

2.16.17 Contingency and Emergency Planning

For any Personnel Transfers by PTB, Contingency and Emergency Plan must be drawn, which must
ensure the following:
 Personnel being transferred must be dressed appropriately with PFDs, together with survival suits
where environmental conditions require it.
 Personnel being transferred must be equipped with strobe lights in conditions of reduced visibility
or at night to aid recovery in case a person falls into the water.
 Rescue boats for Personnel transfer recovery must be fully prepared for immediate deployment
and be manned by personnel appropriately trained and qualified in their operation.
 An emergency response team, including suitably trained medical support members must be
designated.
 Lifebuoys, boat hooks and /or heaving lines must be available for immediate use.
 Ways to evacuate any seriously injured personnel to shore-based medical facility must be
considered.

2.16.18 Conclusions
Failure to comply with this procedure may lead to personnel injuries and/or fatalities.
The Master must advise the Office if he is in doubt and has concerns regarding the safety of the
operation.
A Video of the Transfer Process must be shot from the bridge (using the Vessel’s intrinsically
safe camera which has the Video Application) as evidence of a safe transfer and aiming at improving
the practices followed must a Near Miss or hazardous condition is identified.

Page 43 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

2.17 WORKING ON DECK IN ADVERSE WEATHER

Working on deck in adverse weather conditions, must be allowed,

only when it is ABSOLUTELY necessary, for the safety of the Crew and the Vessel.
Only the Master may authorize such work.

A relevant Risk Assessment (i.e D-12-“Working on Deck during Heavy Weather” must be carried
out to ensure low residual risk.
The safety checks to be carried out as well as Emergency preparedness are detailed in the relevant
form SF/SAQ/425E-“Working on Deck in adverse weather”.
The following must apply at all times:
 The Bridge and Engine Room must be advised.
 The Ship’s Course and Speed must be adjusted, and such alterations must be monitored for a
sufficient period of time before allowing the Team to go on Deck. It must be taken into
consideration that even in a regular wave pattern, “rogue” waves can exist which can vary in
direction and size from regular wave patterns.
 Working alone on deck in adverse weather conditions is not allowed.
The Work Team must be comprised of adequate personnel to carry out the work, in the
shortest possible time, but the number of persons must be the minimum required.
 All persons must be fit for the work and experienced, and must wear the appropriate PPE
(buoyancy aids, safety harnesses, lifelines etc).
 The work must be well planned, and a Daily Work Plan must be issued and a Toolbox
Meeting must be held before personnel go out on deck.
 It must be ensured that all the equipment to be used (i.e PPE, Lifelines, buoyancy aids,
lifejackets) are of approved type and well maintained.
 Emergency Response must be in place i.e lifebuoy with self -igniting light, lifeboats /rescue
boats ready for immediate use.
All actions and precautions included in the relevant SF/SAQ/425E-“Working on Deck in Adverse
Weather Permit” must be taken. The Work Permit must be signed and approved by the Master.

3. RECORDS
 Cargo & Ballast Pumproom Entry Permit SAF/SECTION 5/ SF/SAQ/417B
 Cargo Compressor Room Entry Permit SAF/SECTION 5/ SF/SAQ/417C
 Working on Elevators Permit SAF/SECTION 5/ SF/SAQ/417D
 Cold Work Permit SAF/SECTION 5/ SF/SAQ/419
 Use of Power/Hand Tools Permit SAF/SECTION 5 / SF/SAQ419A
 Working Aloft Permit SAF/SECTION 5/ SF/SAQ/420
 Working Overboard Permit SAF/SECTION 5/ SF/SAQ/421
 Working on Electric Circuits Permit SAF/SECTION 5/ SF/SAQ/422
 Pressure Test Permit of Pipes, Hoses and Pressure vessels SAF/SECTION 5/ SF/SAQ/423
Page 44 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 05
Manual Prime Gas Management Inc.
(003) Revision: 09
WORK PERMITS Eff. Date: 31/10/2020

 Asbestos Removal Permit SAF/SECTION 5/ SF/SAQ/424

 Small Craft Alongside SAF/SECTION 5/ SF/SAQ/425
 Diving Operations Permit SAF/SECTION 5/ SF/SAQ/425A
 Unplanned Work Permit SAF/SECTION 5/ SF/SAQ/425B
 Safety System/Trip By-passing Permit SAF/SECTION 5/ SF/SAQ/425C
 Personnel Transfer by Basket Permit SAF/SECTION 5/ SF/SAQ/425D
 Working on Deck in Adverse Weather Permit SAF/SECTION 5 /SF/SAQ/425E
 Lock-Out / Tag-Out Log SAF/SECTION 5/ TEMP 08
 Risk Assessment “Personnel Transfer by Crane” D-39
 Risk Assessment “Working on Deck during Heavy Weather” D-12
Records of Work Permits must be retained onboard for at least one (1) year, covering the period
between two (2) successive Internal Audits.
These reports must be filed:
 For Deck Crew in Chief Officers Filing System
 For Engine Room Crew in Chief Engineer’s Filing System

4. RELEVANT DOCUMENTS
ISGOTT
Tanker Safety Guide Chemicals
Tanker Safety Guide Gas
OGP Diving Recommendation Practice (Appendix I)

Page 45 of 45
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

Contents
1. PURPOSE & SCOPE .................................................................................................................. 2
2. HOT WORK DEFINITION......................................................................................................... 2
2.1 Use of Tools requiring a Hot Work Permit .............................................................................. 2
2.1.1 Electrical Tools .............................................................................................................................................. 2
3. RESPONSIBILITY AND ACCOUNTABILITY........................................................................ 4
4. CONTROL OF HOT WORK ...................................................................................................... 4
4.1 Hot Work Conditions, Vessel’s Location and Requirements ................................................... 5
5. HOT WORK PROCEDURES ..................................................................................................... 5
5.1 Hot Work Inside a Designated Space ....................................................................................... 5
5.1.1 Electric Welding ............................................................................................................................................ 6
5.2 Hot Work Outside a Designated Space .................................................................................... 6
5.2.1 Risk Assessment ............................................................................................................................................ 7
5.2.2 Written Hot Work Plan .................................................................................................................................. 7
5.2.3 Safety Meeting ............................................................................................................................................... 8
5.2.4 Hot Work Permit ............................................................................................................................................ 8
5.2.5 Notifications for Hot Work and Approval from Office ................................................................................. 8
5.2.6 Safety Precautions.......................................................................................................................................... 9
5.2.7 Hot Work in a Gas Safe Area ...................................................................................................................... 10
5.2.8 Hot Work inside the Machinery Spaces ....................................................................................................... 10
5.2.9 Hot Work over the Side ............................................................................................................................... 10
5.3 Hot Work in Dangerous or Hazardous Areas ......................................................................... 13
5.3.1 General......................................................................................................................................................... 13
5.3.2 Hot Work in Cargo Tanks ............................................................................................................................ 13
5.3.3 Hot Work in Ballast Tanks ........................................................................................................................... 15
5.3.4 Hot Work in Pumproom ............................................................................................................................... 15
5.3.5 Hot Work within the Cargo Tank Deck Area .............................................................................................. 16
5.3.6 Hot Work in the vicinity of Bunker Tanks................................................................................................... 16
5.3.7 Hot Work on Pipelines ................................................................................................................................. 17
5.4 Electrical Welding Equipment and Precautions ..................................................................... 22
5.4.1 Electric Welding Equipment ........................................................................................................................ 22
5.4.2 Electric Welding Precautions ....................................................................................................................... 22
5.4.3 Gas Welding and Burning ............................................................................................................................ 23
5.4.4 PPE for Welding Work ................................................................................................................................. 23
5.4.5 Gas Cylinders................................................................................................................................................ 24
5.4.6 Cylinder Stowage........................................................................................................................................... 24
5.4.7 Gas Burning Equipment................................................................................................................................. 24
5.4.8 Atmospheric Monitoring during Gas Welding and /or Cutting ..................................................................... 25
5.4.9 Acetylene Cylinder Overheating .................................................................................................................... 25
6. RECORD ................................................................................................................................... 25
7. RELATED DOCUMENTS........................................................................................................ 25

Page 1 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

1. PURPOSE & SCOPE

This procedure describes the precautions required when performing Hot Work.
Hot Work on board Vessels is extremely dangerous.
It has caused a number of major fires and explosions, which have resulted in the loss of life or serious
injury and in several instances even the total loss of the Vessel.
Therefore, all Hot Work carried out onboard must be strictly controlled.
The safe conduct of Hot Work on a Vessel while in operational service is feasible provided that
potential hazards are clearly defined and understood, specific instructions issued, and the related
operations are controlled and monitored by a Responsible Person.
The Hot Work Guidance in ISGOTT, as well as MSC/Circ. 1084 “Principles for Hot Work onboard all
types of Ships” have been fully adopted.

2. HOT WORK DEFINITION

As per ISGOTT 6th Edition, § 4.11.9.3 & § 9.4.1
Hot Work means any work that involves sources of ignition or temperatures high enough to ignite a
flammable gas mixture.
This includes, but is not limited to:
 Welding ( electric arc or gas)
 Cutting, burning , gouging ( electric or gas)
 Heating ( blow torch or heat gun)
 Soldering ( electric or blow torch)
Use of the following temporary/portable equipment in a hazardous area should be classed as HOT
WORK:
 Power tools ( electric, or spark generating pneumatic )
 Electronic equipment that is not intrinsically safe.
 Internal combustion engines (driving air compressors, pumps, pressure washers etc).
The Terminal Representative and the Responsible Officer will need to reach a joint agreement and
issue a Hot Work Permit before any Hot Work is conducted on:
 A berth with a Tanker alongside.
 A Tanker at Berth.

2.1 USE OF TOOLS REQUIRING A HOT WORK PERMIT

2.1.1 Electrical Tools

(refer to ISGOTT 6th Edition-§ 4.14.3)
Inspection and maintenance of all electrical tools must be included in the PMS.
The use of electrical tools and electrical power tools in hazardous zones must be managed through a
Permit to Work System.
Battery powered hand tools must be considered as electrical tools.
These include:
 Portable Drills.
 Angle grinders.
 Sanders.
Page 2 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

 Nibblers.
 Heat Shrink guns.
 Impact Wrenches.

The Table below summarizes the Work Permit Requirements, according to the type of Hand Tools.

Type Tools Work Permit

Electrical and Electrical-Powered Portable Drills
Tool, including Angle Grinders SF/SAQ/418-“Hot Work
Battery Powered tools Sanders Permit”
( ISGOTT 6th Edition , § 4.14.3) Nibblers
Heat Shrink Guns
Pneumatic /Air-Driven Tools – Blow torches
Spark Generating Impact Wrenches
( ISGOTT 6th Edition § 4.11.9.3) And any other non-
intrinsically safe equipment.
e.g Non-intrinsically safe
cameras
Pneumatic – Air Driven Tools Scaling Hammers
Non Spark Jet Chisels SF/SAQ/419A- “Use of Non-
Chipping Hammers Sparking / Pneumatic – Air-
( ISGOTT 6th Edition , § 4.14.2) Needle Scalers Driven Tools”
Air/ Hand Scrapers
Wire Brushes
Sanding pads
Rivet Guns
Wrenches
Hydroblasting Equipment SF/SAQ/425F- “Hydroblasting
( ISGOTT 6th Edition , § 4.14.5) Permit”

Also refer to Section 12- “Safe Working Onboard”- § 2.7- “Hand Tools, Machinery and Work Shop Machinery”
of this Manual.

Page 3 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

3. RESPONSIBILITY AND ACCOUNTABILITY

Master The Master is overall accountable for Hot Work on board and responsible
for the Hot Work Permit and its approval.

Technical & Marine The Technical and Marine Superintendents are responsible to pre-approve
Superintendents the Hot Work Permit from the Office.

Responsible Person Responsible Person is the Person authorized to supervise Hot Work,
having sufficient knowledge of the procedures to be established and
complied with on board.
 Only the Chief Officer, Chief Engineer and Second Engineer
may be the “Responsible Person” per Company Policy.
 Another Officer to attend this work, who is responsible for safety
precautions, including means of communication, between parties
involved.

4. CONTROL OF HOT WORK

As per Company Policy, Hot Work in dangerous or hazardous areas shall only be carried out
when the Vessel is in Ballast and Gas Free condition.
If the Hot Work in dangerous or hazardous areas is unavoidable,
The Vessel must be in fully inerted condition and / or a Port Chemist must verify the condition of
the Vessel and issue a relevant Official Report.

Normally, only ONE (1) Work Site must be considered at a time.

Exceptions can be considered on a case-by-case basis.

There have been a number of fires and explosions in, on, or near cargo tanks or other spaces that
contain or have previously contained flammable substances or substances that emit flammable
vapours.
In such spaces Hot Work must only be considered, if there are no practical alternative means of
repair.
The Master must decide where the use of Hot Work is justified and whether it can be safely
undertaken

A Hot Work permit must be issued for ALL HOT WORKS.

Other Permits (relevant to the Hot Work) may also have to be issued before commencing work.
The Work Permit must be displayed at the location of the Hot Work.

Page 4 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

4.1 HOT WORK CONDITIONS, VESSEL’S LOCATION AND REQUIREMENTS

HOT WORK CONDITIONS REQUIREMENTS

During Cargo Operations During Gas Freeing
During Tank Cleaning When Purging
During Bunkering When Inerting STRICTLY PROHIBITED
Crude Oil Washing When alongside ( even in Engine Room Workshop )
Whenever Cargo Tank Vapours are released
Outside Engine Room Workshop (any space) Daily Work Plan
when Vessel at Sea Risk Assessment
Notification to Office- SF/SAQ/418A
Hot Work Permit
Safety Meeting
Tool Box Meeting
Office Approval
Inside Engine Room Workshop- Daily Work Plan
when Vessel at Sea Risk Assessment
Hot Work Permit
Safety Meeting
Tool Box Meeting
No Approval from Office required
All HOT WORKS Daily Work Plan
(either outside or inside Engine Room Workshop ) Risk Assessment
when Vessel at Port Limits Notification to Office –SF/SAQ/418A
Hot Work Permit
Safety Meeting
Tool Box Meeting
Port Authorities Approval
Office Approval
The Office must always be notified of the Start and Completion Time of the Hot Work,
ONLY for the Hot Works which require Approval from the Office

5. HOT WORK PROCEDURES

5.1 HOT WORK INSIDE A DESIGNATED SPACE

The Engine Room Workshop (or Welding Room, where applicable),

is the Designated Space for Hot Work
where conditions are deemed safe
Whenever possible, Hot Work should be carried out in that space.

Hot Work is prohibited during Bunkering, Cargo operations, Crude Oil Washing (COW), Tank
Cleaning operations, and whenever cargo tank vapours are released.

Page 5 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

If it is necessary for Hot Work to be done, these operations must stop until the Hot Work has been
completed.

In order to ensure that the Engine Room Workshop is safe for conducting Hot Work, when a
new Vessel is acquired, an Initial Risk Assessment must be carried out.
This Risk Assessment must be regularly assessed
by the Chief Engineer on a six (6 )-months basis
(June and December (Risk Assessment T-01) RA Electronic Library
in order to ensure that no material changes have taken place that would negate this validity.
( As a reminder, this task is included in the Chief Engineer’s Handover Note (Form SF/CRW/503)

A Hot Work Permit is required, even for Hot Work in the Engine Room Workshop, however, approval
is usually not required from the Office except in cases where the Vessel is inside Port limits.
In such a case, approval from the Office and the Port Authorities is necessary. ( see §4.1 of this procedure)
Any Hot Work in this area - when at Sea- must be discussed during a Safety Meeting and must be
approved by the Chief Engineer.
A Toolbox Meeting must be carried out before the actual work commences.

The Master must be informed before the Hot Work is carried out.
This operation must be recorded in the Engine Room Logbook.

5.1.1 Electric Welding

For Hot Work such as electric welding or gas cutting, a safety boundary must be established inside
the designated space to prevent arc flash and contain sparks.
This area should be bound by curtains or other barrier.
Hot Work outside the boundary but inside the designated space may be allowed with additional
controls identified by a Risk Assessment.
If the designated Hot Work area includes a Bunker Tank Bulkhead, the work should not be allowed
within 500mm of the bulkhead.
Welding should only be carried out in ventilated areas.
If exposure controls are not adequate, workers should wear suitable Respiratory Protective
Equipment (RPE) to minimise the risk from residual fumes.

5.2 HOT WORK OUTSIDE A DESIGNATED SPACE

Hot Work outside a Designated Space should comply with the requirements of § 4.1 of this procedure.
The work must be considered essential for safety or the immediate operational capability of the ship,
and that it cannot be deferred until the next planned visit to a repair yard.
The Hot Work flow chart (see Page 11) assumes the work is considered essential for safety or immediate
operational capability of the ship and that it cannot be deferred until next planned visit to a repair yard.
The Master should decide whether Hot Work is justified and whether it can be done safety.
The Department heads should assess all proposed work within their departments before the work starts.
Page 6 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

Hot Work is PROHIBITED:

 During windy conditions, where slag and sparks can be blown into uncontrolled or non-
permitted areas.
 Where there is a possibility that hot material may fall on combustible material.

5.2.1 Risk Assessment

A Job Risk Assessment must be carried out to identify the hazards and assess the risks involved.
The Risk Assessment must take into full consideration all hazards associated with the Hot Work
Process, including but not limited to:
 personal safety of persons involved directly (protection from burns and eye damage),
 personal safety of fire watch personnel,
 heat exhaustion,
 ventilation and maintenance of a safe atmosphere,
 heat transmission and the
 electrical integrity of welding equipment.
A detailed work specific Risk Assessment will result in a number of risk- reduction measures that will
need to be taken to allow the task to be carried out safely.
It is highly recommended to perform only one Hot Work operation at a time, due to the resource
limitations usually present onboard a tanker.

A separate Hot Work Permit should be approved for each intended task and location.

5.2.2 Written Hot Work Plan

A Written Plan for undertaking the work must be completed, discussed and agreed by all who have
responsibilities in connection with the work.
This plan must define the preparations needed before work starts, the procedures for carrying out the
work and the related safety precautions.
The plan must also identify the person authorizing the work and the personnel responsible for carrying
out the specified work, including contractors, if applicable.
The Hot Work Plan must clearly and unambiguously designate the following:
 One Officer who is responsible for the supervision of work and
 Another Officer who is responsible for safety precautions, including means of
communication, between parties involved.
A Responsible Officer, not directly involved in the Hot Work, must be designated to ensure that the
Hot Work Plan is followed (e.g Safety Officer).

Page 7 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

5.2.3 Safety Meeting

Before any Hot Work is started, a Safety Meeting, must be held, during which the Planned Hot Work
and the safety precautions must be carefully reviewed.

The Safety Meeting must be attended by, at least, all those who will have the responsibility in
connection to the work.
However, if the Hot Work is carried outside the Engine Room Workshop, the Safety Meeting must
always be chaired by the Master.
Records of the Safety Meeting should be kept (SF/SAQ/401A).

All Personnel involved in the preparations and in the Hot Work operation must be briefed and
instructed in their own role. They must clearly understand which Officer is responsible for work
Supervision and which Officer is responsible for Safety Precautions.

5.2.4 Hot Work Permit

For all Hot Work Permits, a Work-Specific Risk Assessment must be made.
(Refer to Risk Assessment A-01 “HOT WORK” as found in the electronic Risk Assessment Library).

For any kind of Hot Work (even inside the Engine Room Workshop), a Hot Work Permit must be
issued first.
A separate Hot Work Permit must be approved FOR EACH intended task and location.

Hot Work Permit must specify the duration of validity,

which must not exceed eight (8) hours.

The Hot Work permit must be issued just before the work is to be done.
If the start of the work is delayed, all safety measures must be re-checked and recorded before
work.
If the conditions under which the Hot Work permit has been issued change, Hot Work must stop
immediately.
The Hot Work Permit must be withdrawn or cancelled until all conditions and safety precautions
have been checked and reinstated, to allow the Permit to be reissued or re-approved.

5.2.5 Notifications for Hot Work and Approval from Office

Hot Work tasks must not be proceeded with, until:
 All Notifications have been made ( i.e to Office and if required, to Port Authorities)
 Hot Work Plans have been issued,
 A Safety Meeting has been held.
 A Toolbox Meeting, before the work commences, has been held.
 All required Approvals have been obtained,

Page 8 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

as specified in the § 4.1 of this procedure, (except for Hot Works in the Engine Room Work Shop,
when at sea).
(Form SF/SAQ/418A-“Hot Work Notification to Office”, based on the relevant OCIMF Information
Papers).

A Hot Work Notification must be addressed to the following Departments:

 Technical Department: Fleet Manager /Ship Manager.
 Vetting / Marine Department: Vetting Manager / Marine Superintendent.
 DPA (or Alternate DPA in DPA absence).
The above-mentioned Departments Personnel must jointly discuss the necessity of the Hot Work to
be done and the conditions under which it will take place and fully agree.
Only then the Fleet / Ship Manager and the Marine Superintendent must respond granting
permission for Hot Work to commence, keeping all parties (Technical & Marine/Vetting
Departments and DPA informed).

At the time the Hot Work begins an e-mail notification must be sent to Office, confirming that the
Hot Work started (Date & Time of start).
When the Hot Work is completed, a follow-up e-mail notification must be sent to the Office,
advising Date & Time of completion.

If the Office does not receive a follow-up e-mail notification within six (6) hours after the
expected completion time, a message from the Office requesting a full explanation will be sent.

5.2.6 Safety Precautions

The following safety precautions must be followed before any Hot Work begins:
 Personnel carrying out the work should be adequately trained and competent to carry it out safely
and effectively.
 The work area must be carefully prepared and secured before Hot Work starts.
 Fire safety precautions and fire extinguishing measures must be reviewed. Adequate fire-fighting
equipment must be prepared and laid out and be ready for immediate use.
 Fire watch procedures must be established for the area of Hot Work and for adjacent spaces,
where heat transfer or accidental damage might create a hazard e.g. damage to hydraulic lines,
electrical cables, thermal oil lines, etc.
 The fire watch must monitor the work and act if residues or paint coatings ignite.
Effective ways to contain and extinguish welding sparks and molten slag must be established.
 The distance of Fuel Oil Tanks from the Hot Work Area must be checked and taken into
consideration, in order to take necessary safety precautions, before the work commences.
 The atmosphere of the area must be tested and found to be less than 1% LFL (Lower Flammable
Limit).
 The work area must be adequately and continuously ventilated and the frequency of atmosphere
monitoring must be established.
o Times and results of atmosphere monitoring must be recorded on the Hot Work permit.

Page 9 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

 Isolation of the work area and fire safety precautions must continue until the risk of fire no longer
exists.
 If Hot Work needs to be done in a dangerous or hazardous space, when alongside a Terminal, it
should be permitted only in line with prevailing national or international regulations and Terminal
Requirements and only after obtaining all necessary approvals.
(see paragraph 5.3- “Hot Work in dangerous or hazardous areas” of this procedure)
 On completion of the Hot Work, all personnel, materials and equipment used during the work, must
be withdrawn.

5.2.7 Hot Work in a Gas Safe Area

A dedicated area outside the Engine Room may be considered for Hot Work e.g on the poop deck aft
of the accommodation and well clear of any oil tank vents.
Such an area should be marked accordingly.
Any work at this location should have a Risk Assessment and the precautions set out in § 5.2.6 above.

5.2.8 Hot Work inside the Machinery Spaces

Hot Work inside the main machinery space, should have a Risk Assessment and the precautions of §
5.2.6 should be taken.
When the Hot Work is associated with Fuel Tanks and Fuel Pipelines, consider the possible presence
of Hydrocarbon Vapours in the atmosphere and the existence of potential ignition sources.

No Hot Work must be carried out on or within 500mm of bunker tanks, unless the tank is cleaned to
meet the requirements of Hot Work in dangerous or hazardous areas.
(see paragraph 5.3- “Hot Work in dangerous or hazardous areas” of this procedure).
A Risk Assessment should cover any proximity to fuel or other hydrocarbon piping.

5.2.9 Hot Work over the Side

Hot Work on the outside hull that does not fall within the dangerous or hazardous areas
(see paragraph 5.3- “Hot Work in dangerous or hazardous areas” of this procedure).
may present unique hazards and should be risk assessed before the work starts.
Examples are:
 Hot Work on anchors and chains ( from a barge or other vessel) or
 the aft area of the hull for stern seal or
 propeller works.
Hot Work that would be conducted on the hull, such as ballast or other tanks within the cargo tank
area, must be treated as work in dangerous or hazardous areas.
When the Hot Work will be carried out at a terminal, then the ISGOTT procedures for repairs at a
facility other than Shipyard should apply (ISGOTT 6th Edition § 9.10.13).

When Hot Work is done over the side, additional Work Permits are required.
Procedures for simultaneous operations (SIMOPS) must be considered.

Page 10 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

Figure 9.5 Hot Work Flowchart

Page 11 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

Open Deck aft of Accommodation

pipelines including heating coils

Other parts of non- hazardous

Work on any cargo- related

Main Deck ( Deck Plating)

Work on fixtures / fittings

Engine Room Workshop

( other than pumproom)

Cargo or Ballast Tanks

in the Main Deck Area
Work Location

Cargo pumprooms
Minimum Requirements

Enclosed spaces

in a cargo tank
areas
Work planning meeting to be held and Risk
Assessment completed         
Work in designated space with shield or curtain
erected 
Adequate ventilation      
Confirmation from Master or designate that 
work is OK to proceed
Tank atmosphere checks carried out and Entry   
Permit issued
Tank to be washed and gas freed   
Cargo tanks to be purged and inerted to not
more than 8% oxygen and not more than 2%     
hydrocarbon.
Work to be carried out further than 500mm
from the tank deck or bulkheads.   
Work to be carried out more than 500mm from 
a fuel oil tank deck or bulkheads.   
Local cleaning to be carried out as per  
requirements.  
All interconnecting pipelines to be flashed and  
drained. 
Tank valves isolated.  

Hot Work Permit to be issued onboard

Hot Work Permit to be issued in agreement     
with Company  
Hot Work Permit approved by Master or 
Responsible Officer.       

ISCOTT 6th Edition- Figure 9.6-Example of SMS Guidance for Hot Work on an Inerted Vessel

Page 12 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

5.3 HOT WORK IN DANGEROUS OR HAZARDOUS AREAS

5.3.1 General
Dangerous or hazardous areas are locations on board or within the terminal where an explosive
atmosphere could be present. For ships, this effectively means an area larger than the cargo tank deck,
which includes cargo tanks, ballast tanks, and pumprooms, and the atmospheric space around and
above them.
The following Hot Work in Dangerous areas requirements & restrictions apply:
 Hot Work in a dangerous or hazardous area must be subject to a Risk Assessment and the
guidance of § 5.2-“Hot Work outside a designated space” must be followed. The possibility
for hydrocarbon vapours and ignition sources must be considered.
 Hot Work in dangerous or hazardous areas must only be carried out when the ship is in ballast.

 It must not be undertaken in a dangerous or hazardous area until it has been made and proven
to be safe and all appropriate approvals have been obtained.
 It is prohibited during cargo operations and when tank cleaning, gas freeing, purging or inerting.
 If it needs to be interrupted to carry out any other of these operations, the permit must be
withdrawn or cancelled.
 On completion of the operation, all safety checks should be carried out once more and the
permit reapproved or a new procedure developed.
 Where Hot Work involves entry into an enclosed space, the enclosed space entry procedures
must be followed. (Safety Manual – Section 04- Entry into Enclosed Space- and ISGOTT 6th
Edition-Chapter 10).
A compartment where Hot Work is to be done must be cleaned and ventilated.
Particular attention must also be given to the condition of any adjacent spaces.
Adjacent fuel or bunker tanks may be considered safe if tests give readings less than 1% LFL
in the vapour space of the bunker tank.
No Hot Work must be carried out on bulkheads of bunker tanks or within 500 mm from such
bulkheads, unless that tank has been cleaned for Hot Work.
 Adjacent ballast tanks and compartments, other than cargo tanks, must be checked to ensure
they are gas free and safe for Hot Work. If they are found to contain hydrocarbon liquid or
vapours, they must be cleaned and gas freed or inerted.

5.3.2 Hot Work in Cargo Tanks

To clean the work area, all sludge, cargo-impregnated scale, sediment or other material likely to give
off flammable vapour, must be removed.
The extent of the cleaned area must be established following a Risk Assessment of the particular work
to be carried out.
The opposite sides of frames and bulkheads need special attention. Other areas that the Hot Work may
affect e. g immediately below the work location, must also be cleared.

The Table on the next page shows the safe distance for areas to be cleaned and the minimum
requirements, which may need to be extended, based on the results of the Risk Assessment.
Cleaning distances are based on the type of work being carried out and the height above the tank
bottom.

Page 13 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

Height of Operator’s Side Opposite Side

Work Area Gas Cut Welding Gouging Gas Cut Welding Gouging
0-5 metres 1.5 m 5.0 m 5.0 m 7.5 m 2.0 m 2.0 m
5-10 metres 1.5 m 5.0 m 5.0 m 10.0 m 2.0 m 2.0 m
10-15 metres 1.5 m 5.0 m 7.5 m 15.0 m 2.0 m 2.0 m
>15 metres 1.5 m 5.0 m 10.0 m 20.0 m 2.0 m 2.0 m
Radius of areas to be cleaned in preparation for Hot Work in tanks

 Consider using fire resistant blankets or putting a water bottom in the tank to prevent falling
sparks falling onto coatings.
 All cargo pipelines to other compartments must be flushed through with water, drained, vented
and isolated from the compartment where Hot Work will take place.
They may be subsequently inerted or completely filled with water.
 Heating coils must be flushed or blown through with steam and proved clear of hydrocarbons.
 An adjacent fuel oil bunker tank may be considered safe if tests give a reading of less than
1% LFL in the vapour space.
 No Hot Work must be carried out on bulkheads of bunker tanks or within 500mm of the
bulkheads unless the tank has been cleaned for Hot Work.

Tankers without an Inert Gas System

 The compartment where the Hot Work is to be done must be cleaned, gas freed to meet the Hot
Work requirements and continuously ventilated.
 Adjacent cargo tanks, including those positioned diagonally must either be:
o Cleaned and gas freed to meet Hot Work requirements or
o Completely filled with water.
 All slops must be either removed from the Vessel or securely isolated in a closed and non-
adjacent tank at least 30 metres from the Hot Work location.
For this purpose, tanks located diagonally must be regarded as adjacent tanks.
A non-adjacent slop tank must be kept closed, securely isolated from the vent main and isolated
from the piping system for the duration of the Hot Work.
 Vapour or vent lines to the compartment must also be ventilated to not more than 1% LFL and
isolated.
 The possibility of using an external source of Inert Gas must be considered.

Tankers with an Inert Gas System

 The compartment where the Hot Work is to be done must be cleaned, gas freed to meet the Hot
Work requirements and continuously ventilated.
 Adjacent cargo tanks, including those positioned diagonally, must either be:
o Cleaned and gas freed, with hydrocarbon vapour content reduced to not more than
1% LFL and maintained at that level; or
o Emptied, purged and the hydrocarbon vapour content reduced to less than 2% by
volume and inerted; or
o Completely filled with water.
Page 14 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

 All other cargo tanks must be inerted and their deck openings closed.
 When Hot Work is to be carried out on a cargo tank bulkhead, or within 500 mm of such a
bulkhead, then the space on other side must also be cleaned to meet Hot Work requirements.
 IG pressure must be reduced for the duration of the Hot Work to prevent uncontrolled
venting.
 Cargo Piping and IG lines to the compartment must be purged with IG, to reduce the
hydrocarbon level to less than 2% by volume and isolated.
 All slops must be removed from the ship or securely isolated in a non-adjacent tank at least
30 metres from the Hot Work location. For this purpose, tanks located diagonally must be
regarded as adjacent tanks.
 A non-adjacent slop tank must be kept closed, securely isolated from the IG main and
isolated from the piping system for the duration of the Hot Work.
 Gas Testing should be done before starting Hot Work and there should be continuous
monitoring of the atmosphere in the vicinity during the entire duration of the Hot Work.

5.3.3 Hot Work in Ballast Tanks

Ballast Tanks located in the Cargo Tank Area should be treated as dangerous or hazardous areas,
similar to cargo tanks.
Hot Work in ballast tanks e.g the fore peak and aft peak tanks, that fall outside the dangerous or
hazardous area and have no adjacent cargo, slop or bunker tanks, may be treated as work outside a
designated space, but no Hot Work should be carried out unless all spaces within 30m are either:
 Gas freed
 Hydrocarbon vapour content reduced to 2% by volume and inerted.
 Completely filled with water.

5.3.4 Hot Work in Pumproom

The pumproom should be treated as a dangerous or hazardous area, similar to cargo tanks.
Adjacent tanks should be either:
 Cleaned and gas freed, and the hydrocarbon vapour content reduced to not more than 1%
LFL and maintained at that level.
 Empties, purged and the hydrocarbon vapour content reduced to less than 2% by volume and
inerted.
 Completely filled with water.
Pipelines, strainers and cargo pumps should be gas freed, inerted or filled with water.
The bilge and work areas should be cleaned to meet Hot Work requirements.
All slops should be either removed from the ship or securely isolated in a non-adjacent tank at least
30m from the Hot Work location.

Page 15 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

5.3.5 Hot Work within the Cargo Tank Deck Area

 On The Tank Deck
Any Hot Work on the tank deck or less than 500mm above the tank deck should be classed as
Hot Work within the tank, so it will need to comply with the appropriate measures of Hot Work
in cargo tanks ( § 5.3.2 of this procedure).
On the cargo tank bulkhead or within 500mm of the bulkhead:
o The space on the other side should also be cleaned to meet the Hot Work
requirements.
o Reduce IG Pressure for the duration of the Hot Work to prevent uncontrolled venting.
o Cargo piping and IG lines to the compartments should be purged with IG to no more
than 2% hydrocarbon by volume and then isolated.
o All slops must be either removed from the ship or securely isolated in a non-adjacent
tank at least 30m from the Hot Work location.
 Above the Tank Deck
If the Hot Work is to be done above the tank deck, (higher that 500 mm), any cargo and slop
tanks within a radius of at least 30 metres around the working area must either be:
o Cleaned and gas freed, with hydrocarbon vapour content reduced to not more than 1%
LFL and maintained at that level.
o Emptied, purged and the hydrocarbon vapour content reduced to less than 2% by
volume and inerted.
o Completely filled with water.
All other cargo tanks must be inerted with openings closed.
All slops must be either removed from the ship or isolated in a tank as far as practical from the
Hot Work location.
 Alternatively on Tankers without an Inert Gas System
All cargo tanks within 30m of the work location, including those positioned diagonally, must
be either cleaned and gas freed to Hot Work standard, or completely filled with water.
All slops must be either removed from the ship or securely isolated in the tank furthest (and at
least 30m) from the Hot Work location.
Vapour or vent lines to the compartment must be ventilated to not more than1% LFL and
isolated.
The possibility of using an external source of IG must be considered.

5.3.6 Hot Work in the vicinity of Bunker Tanks

Hot Work near bunker fuel tanks must be treated in the same way as Hot Work on or above the Tank
Deck.
No Hot Work must be carried on the deck or within 500 mm of the deck, unless the tank has been
cleaned to meet Hot Work requirements
Bunker fuel tanks must be clearly identified to avoid any misunderstanding about their location and
extent.

Page 16 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

5.3.7 Hot Work on Pipelines

Sections of pipelines, strainers, valves etc, must be removed from the system and repaired in designated
space, whenever possible (as per § 5.1- “Hot Work in a designated space”).
Any breaking of lines must comply with the Permit to work system for the control of hazardous energy.
Where repairs on pipelines and valves need to be done with the equipment in place, the item needing
Hot Work must be removed by cold work and the remaining pipe-work blanked off.
The item must be cleaned and gas freed to meet the Hot Work permit requirements.
If the location where the Hot Work is to be done is not close to the disconnected pipeline, consider
providing continuous through ventilation of the pipeline with fresh air and monitoring the exhaust air
for hydrocarbon vapour.
Heating coils must be flushed or blown through with steam to ensure that they are clear of
hydrocarbons.

Page 17 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

Hot Work Diagrams

Page 18 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

Page 19 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

Page 20 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

Page 21 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

5.4 ELECTRICAL WELDING EQUIPMENT AND PRECAUTIONS

5.4.1 Electric Welding Equipment
 All welding equipment must be maintained per manufacturer's instructions.
 Only a certified and trained person must service or repair the equipment
 Electric Welding Equipment should be carefully inspected before each use to ensure it is in
good condition. If necessary, it should be correctly earthed.

5.4.2 Electric Welding Precautions

When using electric arc equipment, pay attention to ensure:
 Electrical supply connections are made in a gas free space.
 Existing supply wiring is adequate to carry out the electrical current demand without
overloading, causing heating.
 Insulation of flexible electric cables is in good condition.
 Cable route to the work site is the safest possible, only passing over gas-freed and inerted
spaces.
 Earthing connection is next to the work site and the earth return cable leads directly back to
the welding machine. The ship’s structure should NOT be used as an earth return.
 To avoid voltage, the lead cable must be as short as possible.
 Cables to be inspected prior use and only if intact (non-damaged) proceed.
 Cable connectors must be fully insulated when connected and so designed and installed so
that current carrying parts are adequately recessed when disconnected.
 Electrode holders must be fully insulated so that no live part of the holder is exposed to touch.
 It is particularly important to ensure gloves are kept DRY as wet leather is a good conductor
of electricity.
 Great care must be taken when working in a confined space in conditions of high
temperatures and high humidity with consequential body sweat and clothing.
o Place insulation mats to protect the sweating operator from shock.
 The electrode holder must be isolated from the supply before changing electrodes.
o This precaution is necessary as some electrodes have extremely low resistance.
o Keep spare electrodes dry by keeping them in a separate container and, when not in
use, kept stored in a warm dry location
 Hot electrodes must be ejected into a suitable container.
o Never handled with bare hands.
 Always remove the electrode when welding operations are completed or temporarily
suspended.
 Check if the holders of the electrodes are in good condition and isolated.
o Also, check the isolations of the electrodes on the nozzles before use.
 Both, grounding and welding cables, must be connected to the working place and the part
which is worked on must be grounded by a perfect electrical connection.
 Electrodes or other electrical parts must not be touched if they are not isolated.
 If necessary, breathing apparatus must be used to be protected from smoke.
o This only to be carried out by workers fit for duty to wear this in the first place.

Page 22 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

Before welding, the following precautions must be taken:

 A check must be made that there are no combustible solids, liquids or gases at, below or
adjacent to the work area.
 Fuel or other tanks or spaces that have contained flammable substances must be certified as
being free of flammable gases before repair work is commenced.
 Pipelines are to be thoroughly drained and flushed through with water before commencement
of repair work.
 An assistant must be in continuous attendance during welding operations. He must be aware of
the appropriate actions to be taken in case of an accidental shock to the operator and ready to
cut off power instantly and provide artificial resuscitation (mouth to mouth) without delay.
 Notices showing procedures for providing artificial respiration must be posted in the workshop
and near the main and emergency switchboards.
Additional precautions to avoid Electric Shock
When using Electric Welding Equipment the following must always apply:
 There is a risk of electric shock to the operator, if welding is done in hot or humid conditions.
Body sweat and damp clothing greatly reduce body resistance and the arc welding voltages
can cause severe shock.
 As hot and humid conditions increase the risk of electric shock to the operator, welding
operations must be postponed deferred until an adequate level of safety can be achieved.
 Arc welding is Not Permitted in rain, snow or blowing sand, and when the base metal is
below -18°C.
 In addition, water must be prevented from condensation on the base metal, due to its relative
temperature being below the dew point at any given atmospheric conditions of humidity
versus air temperature (see also Table B).
 Under NO circumstances must a welder work, stand in water or have any part of his body
exposed to water. This also includes High Humidity or sweating of the welder.
 Never weld alone, an assistant (suitably protected) or fellow welder must always be in
attendance during welding operations. He must be alerted to the risks of electric shock and
know how to instantly cut off the power, raise the alarm and apply artificial respiration.

5.4.3 Gas Welding and Burning

After the completion of work or in short brakes, welding machine or openings on gas feeding unit
or valves on the cylinders must be turned off.

5.4.4 PPE for Welding Work

In addition to the normal protective clothing for use in the Engine Room, the operator must wear:
 Welding helmet with suitably coloured transparent eyepiece. Eye goggles or a hand held shield
might be suitable alternatives, where appropriate.
 Leather working gloves or gauntlets.
 Leather apron.
 Clothing must be free of grease and oil.
 Non-conductive safety footwear must be worn.
 Personal Gas Detectors.

Page 23 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

5.4.5 Gas Cylinders

Compressed gas cylinders are to be handled with care whether full or empty. They are to be properly
secured and kept in the upright position.
The securing arrangements must be capable of quick and easy release.
When not in use, hoses to be disconnected, valves to be closed and the cylinder caps to be screwed in
place.
When the cylinders are empty, the valves are to be closed.

5.4.6 Cylinder Stowage

Unless otherwise approved, oxygen and acetylene gas cylinders are to be stowed in separate, well
ventilated compartments on the open deck and not subject to extreme temperatures.
The compartments must not contain any electrical fittings or sources of ignition, prominent and / or
permanent “No Smoking”, “Oxygen” and “Acetylene” signs are to be displayed at the entrance and
within the space.

5.4.7 Gas Burning Equipment

The following precautions must be taken when using gas burning equipment:
 Cylinder valves, controls and associated fittings are to be kept free from oil, grease and paint.
 Gas is not to be taken from cylinders unless the correct pressure reducing regulator / back
pressure prevention couplings have been attached to the cylinder outlet valve.
 Where cylinders have defective outlet valves, they are to be taken to the open deck away from
any source of heat or ignition and slowly discharged to atmosphere.
 The pressure of oxygen used must always be high enough to prevent acetylene flowing back
into the oxygen line.
 Acetylene must not be used for welding at a pressure exceeding one atmosphere, as it is liable
to explode.
 When a back fire has occurred, the valves on the oxygen and acetylene cylinders are to be
closed immediately. Never couple gas cylinders.
 Only specially designed hoses are to be used to connect an oxy-acetylene torch to gas outlets.
 Any length of hose in which a flashback has occurred must be discarded.
 Hoses are to be arranged so that they will not become twisted or tripped over.
 Hoses must not be lead through doorways, unless they are secured open.
 Before changing torches, the gases are to be shut off at the pressure regulators.
 On completion of work, supply valves are to be securely closed, and torches and hoses are to
be removed to lockers in the open deck to prevent any build-up of dangerous gas or fumes.
 Oxygen must not be used to ventilate, cool or blow dust off clothing.
 Use only soapy water for the testing of leaks in hoses.
 Harmful fumes can be produced during electric arc, gas welding and cutting operations.
 In arc-welding, excessive current produces more fumes without improving metal deposition.
 Oxygen in the atmosphere can be depleted when using gas cutting equipment and noxious gases
may be produced when welding or cutting. Special care must therefore be taken when welding
or cutting in enclosed spaces to provide adequate ventilation.
 Compressed oxygen or acetylene must not be used for starting diesel engines.

Page 24 of 25
Prime Tanker Management Inc.
Shipboard Safety SECTION 06
Manual Prime Gas Management Inc.
(003) HOT WORK Revision: 10
WELDING AND BURNING Eff. Date: 31/08/2020

5.4.8 Atmospheric Monitoring during Gas Welding and /or Cutting

When gas welding or cutting takes place, the area must be monitored for Oxygen and HC
concentrations by using portable monitoring equipment on regular intervals and relevant records
maintained in the Hot Work Permit form. Soapy water may also be used for testing leaks in hoses.
If there are any identified or even suspected leaks that cannot easily be stopped, the gas supply must
be isolated and the leaking components taken out of service, replaced or repaired. If the leak is at a
cylinder valve or pressure regulator (‘bull-nose’) connection, the cylinder must be removed to a safe
place in the open air. If it is a fuel-gas cylinder, it must be taken well clear of any source of ignition.

5.4.9 Acetylene Cylinder Overheating

The acetylene cylinder shall be closely monitored for signs of heating, because this could be a sign of
acetylene decomposition into carbon and hydrogen and there is an increased risk of explosion.
 The cylinder stop valve shall be closed immediately, which may limit or reduce the
decomposition but is unlikely to stop it.
If the temperature rises but does not exceed hand heat, the cylinder must be jettisoned overboard.
An overheated cylinder must be handled carefully, as an impact could trigger an internal ignition which
might cause an explosion.
The cylinder shall be cooled with water whilst it is being moved.
If the temperature increases beyond hand heat, there is a risk of explosion and the cylinder must not be
moved.
 Evacuate the area of non-essential personnel and drench the cylinder with cold water.
 When it has cooled to the point where there is no more steaming from the shell, the cylinder
must be jettisoned overboard immediately.
 Consideration shall be given to jettisoning the cylinder overboard, although movement of
the cylinder can promote rapid decomposition, and cooling must continue while it is being
moved.
 NEVER try to release the gas in an overheating cylinder by opening the valve, as this
could result in a cylinder explosion.
 Any acetylene cylinder suspected of overheating must be approached with extreme
caution because an impact could set off an internal ignition, which might cause an
explosion.

6. RECORD
 Hot Work Permit SAF/SECTION 06 SF/SAQ/418
 Hot Work Notification to Office SAF/SECTION 06 SF/SAQ/418A
 Risk Assessment on Hot Work A-01

7. RELATED DOCUMENTS
 ISGOTT
 Tanker Safety Guide Chemical
 Tanker Safety Guide Gas
 Marshall Islands - Marine Notice No. 7-041-2

Page 25 of 25
Prime Tanker Management Inc. SECTION 07
Shipboard Safety
Manual Prime Gas Management Inc.
(003) CONTROL OF SMOKING Revision: 06
Eff. Date: 31/08/2020

Page 1 of 5
Prime Tanker Management Inc. SECTION 07
Shipboard Safety
Manual Prime Gas Management Inc.
(003) CONTROL OF SMOKING Revision: 06
Eff. Date: 31/08/2020

1. PURPOSE
This section describes the procedures for the control of smoking on board ship and applies to normal
cigarettes AND e-cigarettes.

2. PROCEDURE

2.1 SMOKING REGULATIONS

Tankers are more exposed to Fire hazards than other Vessels, due to the nature of the Cargo.
The latest edition of International Safety Guide for Oil Tankers and Terminals (ISGOTT) can be
considered as part of this manual, and used where applicable.

The Master is accountable to ensure that smoking regulations are strictly adhered to by Shipboard
Personnel as well as by any 3rd Parties onboard including Armed Guards and Contractors’ staff.
The Safety Officer must ensure that all persons onboard the Tanker are informed of the designated
Smoking Areas and that suitable notices, in addition to the Tanker’s permanent notices, are posted.
Visitors and Contractors’ Personnel should be monitored by the assigned Shipboard Personnel to
ensure full compliance.

2.2 CONTROL OF SMOKING ONBOARD TANKERS AT SEA

The following instructions apply to both normal cigarettes and e-cigarettes

2.2.1 Smoking onboard is only permitted in Designated Areas

Smoking at Sea is permitted only at times and in the designated areas specified by the Master.
Personnel onboard should only smoke in the dedicated smoking room.
If the majority of Bridge Officers are smokers, smoking on the Bridge may be permitted, provided
that the non-smoking Officers are respected and protected from excessive passive smoking and a
clean indoor Bridge Environment is maintained, at acceptable levels.

2.2.1.1 Location of Designated Smoking Places

In selecting the location of the designated smoking places, the following criteria must be taken
into consideration:
o Smoking places must always be confined to locations within the accommodation.
o Smoking places must not have doors or ports that open directly onto open decks.

2.2.2 Designated Smoking Places must be clearly marked.

2.2.3 Copies of Smoking Regulations must be posted in prominent places onboard.

Page 2 of 5
Prime Tanker Management Inc. SECTION 07
Shipboard Safety
Manual Prime Gas Management Inc.
(003) CONTROL OF SMOKING Revision: 06
Eff. Date: 31/08/2020

2.2.4 Ship Areas where Smoking is not permitted at any time

 Cabins
 Alleyways.
 Any open deck including the Bridge Wings.
 Engine room (with the exception of the Control Room, when permitted by the Chief Engineer).
 Galley, Refrigerators and Store Rooms.
 Pantries.
 Any other space outside the accommodation.

2.3 CONTROL OF SMOKING IN PORT

Smoking is prohibited in the restricted area around all tankers and berths and onboard any tanker
while at berth, except in designated smoking places.
Smoking in port is permitted only under controlled conditions and in designated smoking areas,
Smoking onboard barges and other small craft is prohibited while they are alongside the tanker or
terminal.

Designated smoking places on a tanker or onshore should be agreed in writing between the
Responsible Officer and the Terminal Representative at the pre-transfer conference before
Operations ** start.
The agreed Smoking Areas (as per the Ship-Shore Safety Checklist (SSSCL) must be clearly
marked.
!!! The Responsible Officer must make sure everyone on the Tanker has been told where the
agreed designated places are and that suitable notices are posted.

** Operations include:
 Any handling of petroleum products.
 Stern loading/discharge.
 Ballasting into cargo tanks that are not gas free.
 Purging with IG.
 Gas Freeing.
 Tank Cleaning.

 Terminals often permit smoking in one or two to three (2-3) designated areas only.
(These should be agreed smoking areas between the Terminal and the Vessel and notices
should be posted in conspicuous places and all Shipboard Personnel must be made aware).
 In the designated smoking places, all ports must be kept closed.
 Doors into passages must be kept closed except when in use.
 If, due to the vessel’s construction, smoking areas have ports opening directly to open decks,
then they should be ensured closed, and sealed, in order to prevent accidental opening, when
the vessel is in Port.

Page 3 of 5
Prime Tanker Management Inc. SECTION 07
Shipboard Safety
Manual Prime Gas Management Inc.
(003) CONTROL OF SMOKING Revision: 06
Eff. Date: 31/08/2020

 While the tanker is moored at the Terminal, even when no operations are in progress,
smoking can only be permitted in designated smoking places or in any other closed
accommodation, following a prior agreement in writing between the Responsible Officer and
the Terminal Representative.
 When stern loading /discharge connections are being used, particular care must be taken to
ensure that no smoking is allowed in any accommodation or space, the door or ports of which
open onto the deck where the stern loading/discharge manifold is located.
 Account must be taken of conditions that may suggest danger, such as an indication of
unusually high petroleum gas concentrations, particularly in the absence of wind and when
there are operations on adjacent tankers or on the jetty berth.
 Smoking must be strictly prohibited within the restricted area, enclosing all tanker berths and
onboard any tanker while at berth, except in designated smoking places.
 Even if it has been agreed by Bridge Officers to smoke on Bridge when at sea, smoking on
the Bridge is NOT allowed when the vessel is in Port, and involved in operations as
mentioned above in this paragraph.
 Visitors (including Inspectors and Company Representatives and Contractors’ Staff) must
also follow the smoking regulations.
 Appropriate measures must be in place, both on the ship and the shore, to ensure full
compliance.
 The Shipboard Management Team shall ensure that smoking regulations are strictly adhered
to at all times.

2.4 CIGARETTES, MATCHES AND LIGHTERS

 Safety matches or fixed (car-type) electrical cigarette lighters must be provided in the
approved/designated smoking locations.
 All matches used on board tankers must be of the “safety type”.
 The use of matches and cigarette lighters should be banned outside the accommodation,
except in the designated smoking areas.
The carrying of cigarettes (including e-cigarettes), matches or any other smoking material is
not permitted at any time, on deck or in any other place where flammable gas may be present.
 The use of all mechanical lighters and portable lighters with electrical ignition sources is
strictly prohibited onboard tankers.
 Disposable lighters present a significant risk because their spark-producing mechanism is
unprotected , which means that they can be accidentally activated
 The carriage of matches and lighters through terminals is prohibited. Severe penalties may be
levied under Local Regulations for non-compliance.
 Only safety-type ashtrays (self –extinguishing type) must be used (honeycomb, enclosed).

E-cigarettes must be treated as normal Cigarettes and relevant restrictions must apply.
E-cigarettes of any kind are also prohibited on board due to ignition risk as well as
uncontrolled charging devices and batteries which might cause sparks.

Page 4 of 5
Prime Tanker Management Inc. SECTION 07
Shipboard Safety
Manual Prime Gas Management Inc.
(003) CONTROL OF SMOKING Revision: 06
Eff. Date: 31/08/2020

Controls for smoking should be applied to any other products that are burned
e.g incense (aromatic) sticks and candles.
Any smouldering, smoke producing product should never be left unattended or allowed near
bedding or other combustible materials.

2.5 WARNING NOTICES

Within the accommodation, instructions concerning smoking must be conspicuously displayed.
Portable and permanent notices prohibiting smoking and the use of naked lights must be displayed at
the point of access to the Vessel and at the exits from the accommodation areas, such as:

WARNING NOTICE

NO UNAUTHORISED PERSONS
!!!
NO NAKED LIGHTS
!!!
NO SMOKING-Including Electronic Smoking
!!!
!!! NO LIGHTERS
!!! NO MOBILE PHONES
!!! NO NON-INTRINSICALLY SAFE EQUIPMENT
(Laptops & Tablets, smart watches, fitness wristbands, drones, CD/DVD
Players, infrared thermometers, and other portable/wearable technology
must be switched off).

3 RECORD
Smoking Regulations Posters 16 & 16A

Page 5 of 5
Prime Tanker Management Inc.
Shipboard Safety SECTION 08
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 07
LIFE SAVING APPLIANCES Eff. Date: 29/02/2020

Page 1 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 08
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 07
LIFE SAVING APPLIANCES Eff. Date: 29/02/2020

1. PURPOSE
This section describes the procedure for the operational maintenance, inspections and readiness of the
ship’s life-saving appliances.

Reference is made to “SOLAS TRAINING MANUAL”.

2. PROCEDURE

2.1 OPERATIONAL READINESS

Before the ship leaves port and at all times during the voyage, all life-saving appliances must be in
working order and ready for immediate use.

Whenever portable Life Saving Equipment are sent ashore for testing or maintenance, the equivalent
replacement must be received onboard for the interim time.

Significant Safety Deficiencies which cannot be rectified by Vessel’s Staff must be reported to
Company’s Responsible Department and to DPA immediately without delay.

All Requisitions for Safety Items must be submitted three (3) months before their expiration date.

2.1.1 Responsibility and Accountability

Master The Master is held overall accountable to ensure that all safety equipment are
well maintained and are functioning
Chief Officer The Chief Officer is the designated Safety Officer on board the managed
Vessels. He is responsible Officer on board supervising the Safety and
Environmental aspects.
Second Officer The Second Officer is the designated communication (Com.) officer and
responsible for the communication equipment.
Third Officer The Third Officer is the designated deputy to the Safety Officer.

Second Engineer The Second Engineer is the ER. Safety Representative responsible for the
Safety related equipment in the engine room and others as specified.

The function of the Safety Officer or his Deputy may not involve Safety Equipment Maintenance,
although it includes identification of equipment deficiencies.
The Safety Officer (or his Deputy) is the person in charge for Weekly, Monthly, Quarterly, Six-
monthly and Annually LSA and FFE equipment checks and maintenance routines as per PMS.
The Safety Officer or his Deputy must initial the proper spaces for each periodic routine checks and
maintenance routines of the safety equipment completed in PMS.

Page 2 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 08
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 07
LIFE SAVING APPLIANCES Eff. Date: 29/02/2020

2.1.2 Responsibility for Inspection of Life Saving Appliances & Emergency Equipment

No. LIFE SAVING EQUIPMENT RESPONSIBLE OFFICER

1. Oxygen resuscitator Safety Officer or his Deputy
2. EEBD pump room Safety Officer or his Deputy
3. EEBD accommodation Safety Officer or his Deputy
4. EEBD engine room Safety Officer or his Deputy
5. Lifeboats Safety Officer or his Deputy
6. Lifeboat engines E.R Safety Representative
( Second Engineer )
7. Liferafts Safety Officer or his Deputy
8. Lifejackets, immersion suits and thermal aids Safety Officer or his Deputy

No. EMERGENCY EQUIPMENT RESPONSIBLE OFFICER

1. Emergency generator/batteries Chief Engineer or Electrician.
2. Emergency electrical stops Chief Engineer or Electrician
3. Emergency quick closing fuel valves Chief Engineer
4. Funnel fire flaps/dampers and machinery space E.R. Safety Representative
5. Vent fan fire flaps E.R. Safety Representative
6. External accommodation vents and pump room Safety Officer or his Deputy

7. Fan fire flaps CE or CO as Head of Dep.

No. EMERGENCY EQUIPMENT RESPONSIBLE OFFICER

1. Lifeboat two-way VHF walkie-talkies Communication Officer
( Third Officer )

2. EPIRB and SART Safety Officer or his Deputy

3. Emergency Radio Batteries Chief Engineer or Electrician
4. Public Address System Communication Officer or CO
( Third Officer)

Page 3 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 08
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 07
LIFE SAVING APPLIANCES Eff. Date: 29/02/2020

2.2 WEEKLY INSPECTIONS

Lifeboats, Survival Crafts, Rescue Boat

 Visually inspect all survival craft, rescue boats and launching appliances (Ch.III – Reg.20.6.1) to
ensure that they are ready for use.
 Grease the Davit pivots, sliding surfaces and sheaves.
 Run-test the engines of Lifeboats and Rescue boats (minimum 3 minutes if design and ambient
temperature allow) (Ch.III– Reg.20.6.2).
 Inspect the Lifejackets, one of which to be carried out during the monthly Abandon Ship drill.
 Check the air cylinder pressure for enclosed lifeboats.
 Check the battery charging for enclosed lifeboats.
 Check the lifeboat main and emergency lights.
 Check the two way radiotelephone apparatus.
 Check the portable radio apparatus with dummy antenna.
 Inspect all life-raft valises and stowage arrangements.
 Move the Lifeboats except for the FFLBs from their stowed position, without any person
onboard, to the extent necessary to demonstrate satisfactory operation of launching appliances (if
the weather and sea so allow).
 Check the Vessel’s Emergency Transmitter, receiver, Auto alarms, EPIRB and SARRT.
 Test the General Emergency alarm (Ch.III – Reg. 20.6.4).
 Inspect the painter and hydrostatic release units to ensure that they are correctly rigged.

2.3 EVERY TWO (2) WEEKS

A. Lifeboats and Rescue Boats

 Lower the Lifeboats to embarkation deck.
 Check if lifeboat launching instructions and relevant IMO Symbols are clearly posted.
 Instructions to be available in English language.
 Check external battery charging system (enclosed lifeboats).
 Check sprinkler pump inlet (enclosed lifeboats).
 Check hatch gaskets (enclosed lifeboat).
 Flush sprinkler system and check nozzles (enclosed lifeboats).

B. Davits and Winches

 Falls: Grease parts in contact with sheaves.
 Check lifeboat davit limit switches.

C. Lifejackets , Immersion Suits , Thermal Protective Aids and Chemical Suits

 Check if lifejacket, immersion suit, thermal protective aids and Chemical Suites and
donning instructions are posted.

Page 4 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 08
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 07
LIFE SAVING APPLIANCES Eff. Date: 29/02/2020

D. Lifebuoys
 Check the condition of all lifebuoys and attachments.

E. Other
 Check the signaling lamp and the emergency supply.

2.4 MONTHLY INSPECTIONS (CH.III – REG.20.7)

A. Lifeboats – rescue boat

 Check the internal and external condition of the lifeboat hull and its fittings and markings.
Carry out greasing/lubrication as required.
 Check the lifeboat equipment and ensure that it is in place and in good condition.
 Check that food rations in lifeboats are in sufficient quantities and in good condition.
 Check the condition of fuel lines and connections.
 Check the level of fuel in the tank of the lifeboats – Drain condensate or sediment.
 Check the pressure in the cylinders.
 Check the battery and all the lights.
 Inspect the rope-work of lifeboat and embarkation ladders.

B. Davits and Winches

 Check the operation of all moving parts.
 Grease all sheaves/blocks.
 Check the oil levels in winches.
 Check the operation of limit switches.

C. Liferafts
 Check that markings on valises are clear and legible. Clean valises. (life-raft valises are never
to be opened by ship’s personnel )
 Check the condition of painter attachment and weak links.
 Check the security of hydrostatic release units.
 Operate manually the life-raft release fittings.

D. Lifejackets
 Check the condition of the lifejackets as follows:
a. Check that material, seams and straps /ties are in good order.
b. Check the security of the reflective tape.
c. Check that the whistle is properly secured.
d. Check the operation of the light, if possible.
e. Clean any dirty lifejackets with warm water and soap.
f. Immersion Suits’ zippers to be greased with a wax pencil or Vaseline on a monthly
basis.

Page 5 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 08
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 07
LIFE SAVING APPLIANCES Eff. Date: 29/02/2020

E. Immersion Suits, Anti-Exposure Suits, Thermal Protective Aids and Chemical Suits:
a. Check that material, seams and zips are in good order/condition (all)
b. Check the security of the reflective tape (immersion suits).
c. Check that the whistle is properly secured (immersion suits).
d. Check the operation of the light, if possible immersion suits).
e. Clean dirty suits with warm water and soap. Rinse with fresh water.
f. Check the expiration date (Thermal Protective Aids & Chemical Suits).

Notes:
All lifejackets, thermal protective aids, immersion and chemical suits must be stowed in clearly
marked positions.
When cleaning an immersion /chemical suit it must be properly dried prior to re-packing.
Light units or batteries must be replaced before their expiration date.

F. Lifebuoys
 Check and grease the release mechanisms.
 Check the lifebuoy’s self-igniting lights.

G. Line Throwing Apparatus

 Check the stowage and condition of equipment
Notes:
The expiration date of rockets and igniters must be recorded in the inventory. At least two months
prior to expiration date replacement must be requisitioned.
Expired rockets and igniters must be properly disposed of and must not be stored onboard.

H. Ship Pyrotechnics
 Check and inspect the pyrotechnics to ensure that they are correctly stowed and casings are
undamaged. Ensure that the stowage is in dry and moisture free containers.

Note:
Pyrotechnics- Wheelhouse
The Vessel is required to carry twelve parachute rocket flares for distress and these are the
only pyrotechnics required on the bridge.
Pyrotechnics –Lifeboats
The Vessel is required to carry for each lifeboat:
a) 4 Parachute flares
b) 6 Hand-flares
c) 2 Smoke signals

I. EPIRB and SART

 Check that the stowage and releases are in good condition.
 Test the operation of the radar transponders.
 Test the operation of the EPIRB.
 Check the EPIRB antennas to be in good condition and not damaged or broken.

Page 6 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 08
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 07
LIFE SAVING APPLIANCES Eff. Date: 29/02/2020

Notes:
The expiration date of the batteries for these units must be clearly indicated on the equipment
and arrangements must be made for their renewal three (3) months prior to their
expiration date.
Any work carried out must be performed only when safe to do so.
Any testing carried out must be performed only by an officer qualified to carry out the test.
Records of testing must be entered in the Bridge Deck Log Book and the GMDSS Log Book.

J. Embarkation Points
 This covers embarkation ladders, emergency lighting, launching instructions and relevant
IMO Symbols.
 Check the condition of the embarkation ladder rope work and securing arrangements.
 Renew and maintain as required.
 Test the emergency lighting for the embarkation. Replace any damaged bulbs.
 Check the electrical connections and junction boxes. Clean the launching instructions to be
readable.
Note:
Launching instructions for lifeboats and liferafts must be specific for the type of survival craft
and launching equipment.

K. OTHER
 Open and air the sea anchor and sails.
 Inspect the rope-work of embarkation ladders.
 Safety equipment store: Check the contents and report any missing items.
 Check the pumproom means of escape, trunking and lifelines.
 Pumproom bilge alarm: Check the operation.
 Grease watertight doors, air ducts, dogs.
 Check the condition of oxygen meter/gas meter/Gastec

2.5 EVERY THREE (3) MONTHS

A. Lifeboats and Rescue Boat

 Launch the rescue boats and lifeboats and manoeuvre them in the water with their crews.
Wash after with fresh water.
 Check the operation of the engine, ahead and astern during launching as required by
SOLAS. If the lifeboat is fitted with water spray system, it must be tested.
 Operate the release gear and grease properly. Check limit switches.
 Check the antifreeze, if necessary, or drain down as necessary.
 Wash and clean the lifeboats internally and externally.
 Change the water in the fresh water tanks.
 Test the correct operation of hook release.
 Lifeboat fresh water tank: flush and refill (if such exists in Lifeboat )
(If fresh water is stored in water-tight receptacles, the expiration date must be checked).
 Check the lifeboat engine spares and tools.

Page 7 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 08
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 07
LIFE SAVING APPLIANCES Eff. Date: 29/02/2020

B. Davits and Winches

 Check the correct movement and operation of davits during launching.
 Clean and grease the trackways, if fitted.
 Check the operation of brakes.

2.6 EVERY SIX (6) MONTHS

 Checks Free Fall lifeboats.

2.7 ANNUALLY

A. Lifeboats and rescue boat

 Service the lifeboats by Shore Service.
 Safety Equipment Certificate - Intermediate Inspection.
 All LSA must be surveyed annually be a Classification Surveyor for revalidation or issue of
the Safety Equipment Certificate.
 The Chief Officer / Safety Officer must ensure that all life-saving appliance have been
checked prior to arrival at the port of survey and any defects and deficiencies found have been
rectified. Additionally, they must ensure that the equipment onboard are sufficient for the
number of persons onboard and are in accordance with the Safety Equipment Record attached
to the Safety Equipment Certificate.
 Check air bottles in enclosed boats.
 Change the lifeboat engine lubricating oil.
 Arrange for overhaul inspection of lifeboat engines, winches and brakes.
 Arrange for a Dynamic winch brake test with empty boat, by shore contractors.

B. Davits and Winches

 Clean lifeboat falls and MOB falls and lightly grease.
 Open and inspect winch and break units. Chief Engineer to log the condition.
 Davits are subject to Annual Shore Service.

C. Liferafts
 Land liferafts and hydrostatic release unit (Solas Ch.III – Reg.20.9.1) for shore service.
When liferafts are returned onboard, they must be mounted correctly with correct painter
attachments.

D. Lifebuoys
 Check the condition of the lifelines and grab lines. Renew as found necessary.
 Clean the lifebuoys with warm water and soap. Re-paint as necessary.
 Check the reflective tape. Renew as found necessary.
 Check the markings. Renew as found necessary.
Notes:
Replace the light unit or batteries prior to their expiration date.

Page 8 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 08
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 07
LIFE SAVING APPLIANCES Eff. Date: 29/02/2020

MOB Signals: Expired man overboard signals must be properly disposed of and must not be
stored onboard.
The quick release lifebuoy fitted on the bridge wings require to have sufficient weight to operate
the quick-release arrangement (about 4 Kg). Other lifebuoys are standard weight of 2.5 Kg.

E. Ship’s pyrotechnics
 Check the condition and expiration prior to survey.
(Expired pyrotechnics must be landed to Shore Facilities and a relevant entry must be
made in the Garbage Log Book (See SF/MRS/213- Garbage Management Plan).

F. Epirbs & Sarts

 Examine the hydrostatic release unit for EPIRB. If releases are Hammar type, they require
renewal every two (2) years.

G. Immersion Suits and Anti-Exposure Suits

 Immersion suits over TEN (10) YEARS of age, must be inspected annually (every 12
months) by an authorized Service /Repair Station, approved by the Administration.

H. Other
 Medical Oxygen Resuscitator
The entire System of the Medical Oxygen (Medical Oxygen Cylinder, flow meter unit,
pressure regulating unit, pressure gauge, key to open cylinder, connectors etc and the
portable set complete) must be inspected annually by a competent person in accordance with
the Manufacturer’s instructions. (MI MN 2-011-2).

2.8 EVERY TWO (2) YEARS

Safety Equipment Survey – re-issue of certificate.

A. Liferafts
 Renew the liferaft hydrostatic release units (those of the disposable, non-servicing type).

B. EBIRB & SART

 If the hydrostatic releases of the EPIRB are Hammar Type, they require renewal every two
years.

2.9 EVERY THREE (3) YEARS

 Renew the drugs in the First Aid Kits.
 Carry-out an inspection of Immersion Suits including pressure test of Immersion Suits of an
age less than ten (10) years (MSC./Circ.1114/25-05-2004). The pressure test must be carried
out by Authorized Service/Repair Stations approved by the Administration, or may be carried
out onboard, if suitable equipment is available.
 Medical Oxygen Cylinders refilling. (The contents of the cylinders must be checked and
changed every three (3) years or as required by the Manufacturer, whichever comes first.
Page 9 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 08
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 07
LIFE SAVING APPLIANCES Eff. Date: 29/02/2020

2.10 EVERY FOUR (4) YEARS

 Renew pyrotechnics every four years

2.11 EVERY FIVE (5) YEARS

A. Lifeboats and Rescue Boat
 Overhaul and inspect lifeboat engines for survey
 Renew combined rations.
 Test of enclosed lifeboat’s air cylinders.
 Thorough inspection/service by authorized Shore Facilities and on-load release as per
Regulations.

B. Davits and Winches

 Falls used in launching shall be inspected periodically with special regard to areas passing
through sheaves, and renewed when necessary due to deterioration of the falls, or at intervals
of not more than five (5) years, whichever is earlier.
 Lifeboat falls and MOB falls to be renewed, except for stainless steel wires.
 Dynamic winch brake test with load equals 1.1 times of the weight of the boat and its full
complement of persons and equipment.
 Thorough inspection/service by authorized Shore Facilities.

C. Other
 Medical Oxygen cylinders must be hydraulically tested every five (5) years, or at an interval
specified by the Manufacturer, whichever occurs sooner (MI MN 2-011-2).

2.12 RECORD FOR THE MAINTENANCE OF LIFE SAVING AND FIRE FIGHTING EQUIPMENT
The Company Vessels’ Safety Officers keep records of all inspections and maintenance carried out
by the Safety Officer or by approved workshop in the “Record for the Maintenance of LSA & FFE”
which has been developed by the Company.
This Record of Maintenance includes:
 The Maintenance Schedule
 The Maintenance Tasks
 Equipment Inventories
 Maintenance Records
It is the responsibility of the Safety Officer, to keep the “Records for the Maintenance of LSA &
FFE” updated at all times, in addition to the “Inspection of LSA & FFE” which is due every month.
This may be delegated to Third Officer who is the Deputy Safety Officer.
This Maintenance Record must always be kept updated, in a presentable condition, ready for
inspection.

Page 10 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 08
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 07
LIFE SAVING APPLIANCES Eff. Date: 29/02/2020

2.13 MARSHALL ISLANDS FLAG REQUIREMENTS

Marine Notice 5-34-3 – Operational/Safety Checklist for SOLAS 74/78 Requirements
The Administration strongly recommends the use of Form MI 338 - Operational/Safety Checklist for
SOLAS 74/78 Requirements or a company sponsored planned maintenance system.
If used, this form to be signed by the signed by the Designated Officer, and reviewed by the Master at
the end of each month. The Company has re-issued form MI-338 in order to make it more user-
friendly.
This form to be used by the fleet Vessels flying the Marshall Islands Flag, in addition, to Inspection
of Fire Fighting and Life Saving Appliances.

2.14 CERTIFICATES OF LIFE SAVING APPLIANCES

When Life Saving Appliances are serviced by shore contractors, copies of the relevant Certificates
must be sent to the Company, to the attention of the Vetting/Marine Department, as soon as the
certificates are received onboard, if possible, from the same port.
Furthermore, a notification must be sent to the Company immediately after the service, advising the
results of the inspection/service.

3. RECORD
 Inspection Records of Life Saving Appliances
Fire Fighting Equipment SAF/SECTION 8/ SF/MRS/226
 Operational/Safety Checklist-MI SAF/SECTION 8/ SF/MSL/338
These reports are filed in Master’s Filing System and copies are also kept in Safety Officer’s Filing
System. A copy must be sent to the Office, to the attention of the Marine/Vetting Department on a
monthly basis.

Page 11 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

Page 1 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

1. PURPOSE

This section describes the procedure for ensuring the appropriate maintenance and operational
readiness of fire-fighting equipment.
Reference is made to “Fire Training Manual and Fire Safety Operations”.

2. PROCEDURE

2.1 GENERAL
To ensure operational readiness, all the Fire-Fighting Equipment must be:
 Inspected
 Tested
 Maintained.

Whenever portable FFE are sent ashore for testing or maintenance, the equivalent replacement must
be received onboard for the interim time.

All Requisitions for Safety Items must be submitted three (3) months before their expiration date.

2.2 RESPONSIBILITY AND ACCOUNTABILITY

The Master is held overall accountable to ensure that all safety
Master
equipment are well maintained and are functioning
The Chief Officer is the designated Safety Officer on board the
Chief Officer
managed Vessels. He is responsible Officer on board supervising
the Safety and Environmental aspects.
The Second Officer is the designated communication (Com.) officer
Second Officer
and responsible for the communication equipment.
The Third Officer is the designated Deputy to the Safety Officer.
Third Officer
The Second Engineer is the ER. Safety Representative responsible
Second Engineer
for the Safety related equipment in the engine room and others as
specified.

The function of the Safety Officer or his Deputy may not involve safety equipment maintenance,
although it does include identifying equipment deficiencies.
The Safety Officer or his Deputy is the person in charge for weekly, monthly, quarterly, six-monthly
and annually LSA and FF equipment checks and maintenance routines as per PMS.
The Safety Officer or his Deputy shall initial the proper spaces for each periodic routine checks and
maintenance routines of the safety equipment completed in PMS.

Page 2 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

2.3 RESPONSIBILITY FOR THE INSPECTION OF FIRE FIGHTING

SAFETY EQUIPMENT RESPONSIBLE
1. Machinery space fire hoses, hydrants and nozzles Safety Officer or his Deputy
2. Accommodation fire hoses, hydrants and nozzles Safety Officer or his Deputy
3. All external fire hoses, hydrants and nozzles Safety Officer or his Deputy
4. Machinery space portable fire extinguishers Safety Officer or his Deputy
5. Accommodation portable fire extinguishers Safety Officer or his Deputy
6. Fixed CO2 systems Chief Engineer and Safety Officer
7. Fireman's Outfits (including breathing apparatus) Safety Officer or his Deputy
8. Maintenance of Breathing Apparatus Air Compressor Chief Engineer or his Deputy
9. Collecting annual air sample for analysis Safety Officer or his Deputy
from Breathing Apparatus Air Compressor
10. Fire plans Safety Officer or his Deputy
11. Fire detection Chief Engineer or Chief Officer as
Head of Department

The following periodical checks must be made as per IMO MSC./ Circ. 1432/ 31-05-2012

2.4 WEEKLY INSPECTIONS

On a Weekly basis, the following must be tested to ensure that they are functioning
properly.

 All Public address & General Alarm Systems.

Verify all Public Address systems and general alarm systems are functioning properly.

 Fixed Fire Detection and Alarm Systems

Note:
Verify all Fire Detection and Fire Alarm Control Panel indicators are functional by operating
the lamp/indicator test switch.
Test the fire detection system. All heads etc. to be tested in rotation such that all points are
tested annually.
It is recommended that every week one sensor or more from each zone must be tested
/activated, so that all zone sensors are tested every 3 months.

 Fixed Fire Extinguishing Systems

o Verify all fixed Fire-extinguishing System control panel indicators are functional by
operating the lamp/indicator test switch and
o Verify all control /section valves are in the correct position.
o Test all remote stops and quick closing devices, in rotation, so that all are tested every
three (3) months.
o Check tank contents to bulk CO2 installation and/or foam smothering systems. Refill
if it is 5% below capacity.

Page 3 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

 Fire Doors
Verify that the fire door control panel indicators- if provided – are functional by operating the
lamp/indicator switch.
Operate the fire doors and check that the self- closing devices are operating correctly.

 Breathing Apparatus
Examine all breathing apparatus and EEBD Cylinder Gauges to confirm that they are in the
correct pressure range.
Ensure that Breathing apparatus cylinders do not present any leakages.
Check BA cylinder pressures, including practice cylinders.

 Low Location Lighting

Verify low –location lighting systems are functional by switching of normal lighting in
selected locations.

 Water Mist, Water Spray and Sprinkler Systems

o Verify all control panel indicators and alarms are functional.
o Visually inspect pump unit and its fittings
o Check the pump unit valve positions, if valves are not locked, as applicable.

Other
 Routine-check to ensure that all fire extinguishers are in place (on Deck and Engine room).
 Operate all fire extinguishers, in rotation, so that all fire extinguishers (except CO2) are
operated annually.
 Test all the fire hoses and nozzles in rotation, so that all hoses and nozzles are tested
quarterly.
 Run the emergency fire pump and pressurize the fire main. Check the fuel tank and sump
levels, plus the level of water in pump priming tank (as appropriate).
 Operate the flaps and dampers in rotation so that all devices are operated monthly.

2.5 EVERY TWO (2) WEEKS

A. Check the operation of foam/water fire-fighting monitors. Grease as per manufacturer’s
instructions.
B. Check the sprinkler control valve alarm in rotation (where system is fitted) such that all valves
are tested every 3 months.

2.6 MONTHLY
Monthly inspections must be carried out to ensure that the indicated actions are taken for the
specified equipment.
Ship Officers are responsible for performing monthly examinations of Fire-Fighting System
Equipment and for recording the examinations in the ship’s Official Log Book.
Monthly inspections must be carried out to ensure that the following checks have been conducted:

Page 4 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

A. Fire Mains , Fire Pumps , Hydrants, Hoses and Nozzles

 Verify that all fire hydrants, hoses and nozzles are in place, properly arranged and are in
serviceable condition.
 Operate (Test-run) all fire pumps (main and emergency) to confirm that they continue to
supply adequate pressure.
 Pressurize main fire lines and branches. Check all lines and hydrants for leaks. Correct any
defects.
 Ensure that the Emergency Fire Pump fuel supply is adequate and the heating system is in
satisfactory condition.
 Check and test the vacuum pumps, where fitted.
 Operate and grease all fire hydrants. Check gaskets are in place.
 Operate and grease all fire / foam main block valves.

B. Fixed Gas Fire Extinguishing Installations ( CO2 )

 Check that the cylinders and pipes are in good condition (free of damages and wastage) and
securely clamped in position.
 Verify that containers / cylinders are fitted with pressure gauges are in proper range and the
installation is free of leakage.
 Check that there is no leakage.
 Check that the CO2 room door is clearly marked.
 Check that the CO2 outlets have not damage.
 Check that the bottles connection wires and clips on cable operating system, to be tightly
secured.
 Check the alarms.

C. Foam Fire Extinguishers Systems

 Verify that all control and section valves are in the proper open or closed condition and all
pressure gauges are in the proper range.
 Test the Foam Pump.
 Test Alarms and check the cylinder security on fixed Systems.
 Check the freedom of access doors and valves.
 Grease the hinges, dogs and spindles.
 Check the pipelines for any corrosion.
Note: Fixed installations must never be disabled by ship’s personnel.

D. Water Mist, Water Spray and Sprinkler System

 Verify all control, pump unit and section valves are in proper open or closed position.
 Verify sprinkler pressure tanks or other means have correct levels of water.
 Test automatic starting arrangements on all system pumps so designed.
 Verify that all standby pressure and air/gas pressure gauges are within the proper pressure
ranges.
 Test a selected sample of system section valves for flow and proper initiation of alarms.
Note: The valves selected for testing must be chosen to ensure that all valves are tested
within a one-year period.

Page 5 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

E. Firemen’s outfits – Breathing Apparatus

 Firemen’s outfits
Verify lockers providing storage for fire-fighting equipment contain their full inventory and
equipment is in serviceable condition.
o Check the inventory and condition of all fireman’s outfit onboard. Record the cylinder
pressures including BA practice bottles and note any items of equipment that are
missing or damaged.
o Inspect and air the protective clothing /suits.
o Check the safety lines.
o Check the emergency lights, renew or recharge the batteries, as required.
o Check the firemen’s axes and sharpen them as required.
 Breathing Apparatus and Escape Sets ( EEBDs )
o Examine, check their operation and perform leak test.
o Check the pressures of all cylinders in use and spares.
o Test the low-pressure alarm on Breathing Apparatus.
o Clean the harness.
o Check the operation of recharging compressor, if fitted.
Note: for Breathing Apparatus – see also checks to be made every six (6) months and
annually.
 Chemical Protective Suits
a) Check all the Chemical Protective Suits

F. Fixed Dry Chemical Powder Systems

Verify all control and section valves are in the proper open or closed position and all pressure
gauges are in the proper range.

G. Fixed Aerosol Extinguishing Systems ( if fitted )

 Verify all electrical connections and /or manual operating stations are properly arranged and
are in proper condition ;
 Verify the actuation system /control panel circuits are within manufacturer’s specifications

H. Portable Foam Applicators

 Verify that all portable foam applicators are in place, properly arranged and are in proper
condition.

I. Fire Extinguishers ( Wheeled / Mobile )

 Verify that all extinguishers are in place, properly arranged, in proper condition and are easily
accessible (no obstructions).
 Check that the fire extinguishers, fire hydrants, hoses and nozzles are located correctly, are
in proper condition and they are easy to move from their stowage location.
 Check that the safety pins are in place.
 Check the condition of extinguishers for rust.
Slight bubbling of the paint is normally the first sign of rust. Restore the condition.
Page 6 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

J. Fixed Fire Detection System / General Alarm

 Check the smoke and heat detectors to be in good condition with no apparent damages or
defects.
 Test that the audible and visual alarms are given at the control panel on the bridge and that the
location of the fire can be readily identified.
 Test a sample of detectors and manual call points so that all devices have been tested within
five (5) years.

K. Fire /Foam Stations

 Fit nozzles and branches into hoses, ensure ease of fit, grease as appropriate.
 Check mechanical operation of nozzles.
 Inspect all equipment in fire station. Check that all required equipment is available.

L. International Ship/Shore Connection

The Int’l Ship/Shore connection must consist of the connection,
o Nuts and bolts (4 pcs in use and 4 pcs spare) ,
o Washers (8 pieces in use and 8 pieces spare),
o Gasket (2 pieces spare).
 Check that each coupling is complete.
 Clean the flange, run-up and grease the nuts and bolts.

M. Fire Flaps / Dampers, Fire Doors , Skylights

 Test all fire flaps and dampers and fire doors.
 Check that “OPEN” and “CLOSED” notices are clearly visible.

N. Fire Plans
Fire Plans must be internally and externally posted for in-port use.
 Check that all fire plans are updated with all equipment marked using the latest IMO symbols.
 Check that all fire plans are clearly readable.
 Check that an updated Crew List is placed in the externally posted Fire Plan containers.

O. Other
 Check the condition of oxygen and explosion meters. Calibrate both meters according to
manufacturer’s instructions.
 Inspect the galley fire blanket.
 Check the contents of sand boxes in boiler rooms, condition of shovel.
 Steam the smothering valves: Operate and grease.
 Check the inventory of safety equipment store.
 Check the E/R and accommodation fire alarm call points.
 Check the records to ensure that all fire flaps and dampers have been operated and greased.

Page 7 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

2.7 EVERY THREE (3) MONTHS (QUARTERLY)

Ship Officers are responsible for performing Quarterly tests and examinations of the following fire-
fighting equipment and recording the test and examination in the Ship’s Official Log Book.
Quarterly inspections must be carried out to ensure that the following checks have been conducted:

A. Fire Extinguishers
 Fire stations and lockers providing storage for fire-fighting equipment contain proper
inventory and that missing or unserviceable equipment is replaced.*
(the minimum fire hose length is 10 meters. The length must not exceed 15 meters, in
machinery spaces and 20 meters in other compartments and on open decks).
(except that hoses of 25 meters in length may be used on open decks when the breadth of the
ship greater than 30 meters).
 Shake and agitate the dry chemical extinguishers to prevent compaction.
 Check the labels and instructions to be followed for their use.

B. Fixed Installations ( foam )

 Test the Foam System. Test the foam- making branch by generating foam. Test the foam lines
with compressed air or fresh water to prove that the pipes and spreaders are clear of
obstruction. Use the onboard test kit to check the contents of the foam tank.
 Test the foam lines with water.
 Operate and test water spray/curtain system, if fitted.
Note: Any work carried out involving chemical solutions and gas cylinders must be performed
only when using all required personal safety equipment.

C. Fire /Foam Stations

 Pressure test all fire hoses, including spares.
 Check the records to ensure that all hoses and nozzles have been tested.
 Check for leakage. Renew damaged hoses. Make an entry in the Deck and Engine Log
Books.
 Check the hose boxes, clean them, grease the hinges, dogs etc .
 Clean and refill the sand boxes, check scoops, grease dogs and box hinges.
 Clean and sharpen fireman’s axes.
Note: include all spare hoses, nozzles and couplings.
Verify the proper quantity of foam concentrate is provided in the foam system storage tank.

D. Fire Flaps / Dampers, Fire Doors, Skylights

 Check the operation of closing mechanism and oil hinges, of engine room and pumproom
skylights.
 Overhaul and grease hinges and bearings of fire flaps and dampers, check open and closed
position, check flaps for scale.
 Test all fire doors and fire dampers for local operation.
 Test / check ventilation systems.
 Check records to ensure that all remote stops and quick closing devices have been tested and
are operating satisfactorily.
Note: Test all fire doors located in main vertical zone bulkheads for local operation.
Test all fire dampers for local operation.
Page 8 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

E. Sprinkler System
 Check records to ensure that all sprinkler control valves alarms (where system is fitted) have
been tested and are operating satisfactorily.
 Test all automatic alarms for the sprinkler systems using the test valves for each section.
 Check sprinkler isolating valves (if system is fitted).

F. Other
 Test steam smothering system (if fitted).
 Check all CO2 bottle connections for cable operating system clips for tightness on fixed fire-
extinguishing installations.
 Check fixed CO2, smothering release mechanism and alarms. Check cylinder condition and
contents level where possible.
 Check all CO2 bottle connections for cable operating system clips for tightness on fixed fire-
extinguishing installations.
 Check that BA cylinder charging unit is operating satisfactorily.
 Check records to ensure that all fire detection heads have been tested.
 The international shore connection is in proper condition.
 Check that the lockers providing storage for fire-fighting equipment contain proper inventory
and equipment is in proper condition.
 Run the emergency alternator/generator on load.

2.8 EVERY SIX ( 6 ) MONTHS

A. Breathing Apparatus and Escape Sets ( EEBDs )
 Clean out the storage boxes, grease hinges.
 Check the lifelines and harnesses, fittings and signal cards.
 Check the hoses couplings.

2.9 ANNUALLY
A. Surveys
As part of the Annual Statutory Survey for Safety Equipment Certification, the following
inspections and tests must be carried out to ensure that:
 All portable Fire extinguishers are checked for proper location, charging pressure and
condition by approved contractor
 Fire detection systems are tested for proper operation, as appropriate
 Non Portable Fire Extinguishers. Same as portable.
 Self-Contained Breathing Apparatus (SCBA).
 Emergency Escape Breathing Devices (EEBDs) or as per manufacturers’ instructions.
 Oxygen Resuscitators.
All above to be serviced by approved contractors.

Page 9 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

In addition, the following is required:

 Foam Sample Analysis ( as required by the Administration)
 Servicing of Fixed Installations ( as required by the Administration)
The Chief Officer / Safety Officer must ensure that Fire Fighting equipment has been checked
prior to arrival at the port of survey and all defects and deficiencies have been rectified. Any
work carried out must follow the safety procedures defined for each individual item.
Annual inspections must be carried out to ensure that the indicated actions are taken for the
equipment specified below.

B. Fire Mains , Fire Pumps , Hydrants , Hoses and Nozzles

 Visually inspect all accessible components for proper condition.
 Flow test all fire pumps for proper pressure and capacity.
Test emergency fire pump with isolation pumps closed.
 Test all hydrant valves for proper operation.
 Pressure test a sample of fire hoses at the maximum fire main pressure, so that all fire hoses
are tested within five (5) years.
 Verify that all fire pumps relief valves, if provided, are properly set.
 Examine all filters /strainers to verify they are free of debris and contamination.
 Verify Nozzle size / type correct, are maintained and working.

C. Fixed Fire –Detection and Fire Alarm Systems

 Test all fire detection systems and fire detection systems used to automatically release fire
extinguishing systems for proper operation, as appropriate.
 Visually inspect all accessible detectors for evidence of tampering obstruction etc so that all
detectors are inspected within one (1) year.
 Test Emergency power supply switchover.

D. Fixed Gas Fire-Extinguishing Systems

 Visually inspect all accessible components for proper condition.
 Externally examine all high pressure cylinders for evidence of damage or corrosion.
 Check the hydrostatic test date of all storage containers.
 Functionally test all fixed system audible and visual alarms.
 Verify that all control/section valves are in the correct position.
 Check the connections of all pilot release piping and tubing for tightness.
 Examine all flexible hoses in accordance with manufacturer’s instructions.
 Test that all fuel shut- off controls are connected to fire protection systems for proper
operation.
 The boundaries of the protected space must be visually inspected to confirm that no
modifications have been made to the enclosure that have created un-closable openings that
would render the system ineffective.
 If cylinders are installed inside the protected space, verify the integrity of the double release
lines insider the protected space, and check low pressure or circuit integrity monitors on
release cabinet, as applicable.

Page 10 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

E. Foam Fire-Extinguishing Systems

 Visually inspect all accessible components for proper condition.
 Functionally test all fixed system audible alarms.
 Flow test all water supply and foam pumps for proper pressure and capacity, and confirm
flow at the required pressure in each section
(Ensure all piping is thoroughly flushed with fresh water after service).
 Test all system cross connections to other sources of water supply for proper operation.
 Verify that all pump relief valves, if provided , are properly set
 Examine all filters /strainers to verify that they are free of debris and contamination.
 Verify all control /section valves are in the correct position.
 Blow dry compressed air or nitrogen through the discharge piping or otherwise confirm the
pipework and nozzles of high expansion foam systems are clear of any obstructions, debris
and contamination. This may require the removal of nozzles, if applicable.
 Test all fuel shut-off controls connected to fire- protection systems for proper operation.
 Take samples from all foam concentrates carried onboard and subject them to the periodical
control test (as found in MSC.1/ Circ 1312 for low expansion foam or as found in MSC/Circ
670 for high expansion foam).
(Note: except for non-alcohol resistant foam, the first test need not be conducted until three
(3) years after being supplied to the ship).

F. Water Mist , Water Spray and Sprinkler Systems

 Verify proper operation of all water mist, water spray and sprinkler systems using the test valves
for each section.
 Visually inspect all accessible components for proper condition.
 Externally examine all high pressure cylinders for evidence of damage or corrosion.
 Check the hydrostatic test date of all high pressure cylinders.
 Functionally test all fixed system audible and visual alarms.
 Flow test all pumps for proper pressure and capacity.
 Test all antifreeze systems for adequate freeze protection.
 Test all system cross connections to other sources of water supply for proper operation
 Verify that all pump relief valves, if provided are properly set
 Examine all filters /strainers to verify that they are free of debris and contamination.
 Verify that all control /section valves are in the correct position
 Blow dry compressed air or nitrogen through the discharging piping of dry pipe systems or
otherwise confirm the pipe-work and nozzles are clear of any obstructions. This may require the
removal of nozzles, of applicable.
 Test the emergency power supply switchover, where applicable.
 Visually inspect all sprinklers focusing in areas where sprinklers are subject to aggressive
atmosphere, and subject to physical damage so that all sprinklers are inspected within one year.
 Check for any changes that may affect the system such as obstructions by ventilation ducts, pipes
etc.
 Test a minimum of one section in each open head water mist system by flowing water through the
nozzles. The sections tested must be chosen so that all sections are tested within a five (5) –year
period.

Page 11 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

 Test as minimum of two (2) automatic sprinklers or automatic water mist nozzles for proper
operation.

G. Ventilation Systems and Fire Dampers

 Test all fire dampers for remote operation.
 Verify galley exhaust ducts and filters are free of grease build-up.
 Test that all ventilation controls are interconnected with fire –protection systems for proper
operation.

H. Fire Doors
 Test all remotely controlled fire doors for proper release.

I. Breathing Apparatus
 Check breathing apparatus air recharging systems, if fitted, for air quality.
 Check all breathing apparatus face masks and air demand valves are in serviceable condition
 Check EEBDs according to Maker’s Instructions.
 Repeat the 6-months checks of the breathing apparatus before the Annual Survey.
 Breathing apparatus air recharging systems must be checked for air quality.
 Escape sets and Emergency Escape Breathing Devices must be serviced by competent
workshops or according to manufacturer’s instructions. If there are no such instructions, then
they must be serviced annually together with the SCBA’S

J. Fixed Dry Chemical Powder Systems

 Visually inspect all accessible components for proper condition.
 Verify the pressure regulators are in proper order and within calibration
 Agitate the dry chemical powder charge with nitrogen in accordance with system Manufacturer’s
Instructions.
(Note: Due to the powder’s affinity for moisture, any nitrogen gas introduced for agitation must
be moisture free).

K. Portable Foam Applicators

 Verify that all portable foam applicators are set to the correctly proportioning ratio for the foam
concentrate supplied and the equipment is in proper order.
 Verify that all portable containers or portable tanks containing foam concentrate remain factory
sealed and the Manufacturer’s recommended service life interval has not been exceeded.
 Portable containers or portable tanks containing foam concentrate, excluding protein based
concentrates, less than 10 years old, that remain factory sealed can normally be accepted without
the periodical foam control test required in MSC.1/ Circ 1312, or renewed.
 Protein based foam concentrate portable containers and portable tanks must be thoroughly
checked and of more than five (5) years old, the foam concentrate must be subjected to the
periodical foam control tests required in MSC.1/ Circ 1312 or renewed.

Page 12 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

 The foam concentrates of any non –sealed portable containers and portable tank, and portable
containers and portable tanks where production data is not documented, must be subjected to the
periodical foam tests required in MSC.1/Circ. 1312.

L. Portable ( wheeled ) Fire Extinguishers

 Perform periodical inspections in accordance with the Manufacturer’s instructions.
 Visually inspect all accessible components for proper condition.
 Check the hydrostatic test date of each cylinder.
 For Dry Powder extinguishers, invert extinguisher to ensure powder is agitated.

M. Galley and Deep Fat Cooking Fire –Extinguishing Systems

 Check Galley and Deep Fat Cooking Fire Extinguishing systems in accordance with the
Manufacturer’s Instructions.

2.10 EVERY TWO (2) YEARS

A. Fire Extinguishers
 Safety Equipment Certificate - survey and re-issue.
Note: All portable and non-portable fire extinguishers require to be hydraulically pressure tested
at intervals not exceeding TEN YEARS.

B. Fixed Installations ( CO2 )

 CO2 System to be serviced by qualified subcontractor and a relevant service certificate to be
issued.
Note: any work carried out involving chemical solutions and as cylinders, must be performed
only when using all required personal safety equipment.
 Change one tank relief valve on bulk CO2 storage tank.
 Verify fluid level of fixed CO2 cylinders.

C. Fixed gas Fire-extinguishing Systems

 All high pressure extinguishing agents’ cylinders and pilot cylinders must be weighed or have
their contents verified by other reliable means to confirm that the available charge in each is
above 95 % of the nominal charge. Cylinders containing less than 95 % of the nominal charge
must be refilled.
 Blow dry compressed air or nitrogen through the discharge piping or otherwise confirm that
the pipe-work and nozzles are clear of obstructions. This may require the removal of nozzles,
if applicable.

D. Fixed Dry Chemical Powder Systems

 Blow dry nitrogen through the discharge piping to confirm that the pipe work and nozzles are
clear of any obstruction.
 Operationally test local and remote controls and section valves.
 Verify the contents of propellant gas cylinders (include remote operating stations)

Page 13 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

 Test a sample of dry chemical Powder for moisture content

 Subject the powder containment Vessel, safety valve and discharge hoses to a full working
pressure test.

2.11 THREE (3) YEARS

A. Foam Analysis
The first periodic control of foam concentrates stored onboard must be performed after a period
of three (3) years and annually thereafter.
A record of the age of the foam concentrates and of the subsequent controls must be kept
onboard.

2.12 EVERY FIVE (5) YEARS

At least every five (5) years, the following inspections must be carried out for the specified
equipment below:
 Fixed Gas Fire –extinguishing Systems
o Perform Internal Inspection of all control valves
All gas cylinders of fixed installations must be hydraulically pressure tested, at intervals
not exceeding five (5) years after they become ten years old.

 Foam Fire –extinguishing Systems

o Perform internal inspection of all control valves.
o Flush all high expansion foam system piping with fresh water, drain and purge
with air.
o Check all nozzles to prove that they are clear of debris.
o Test all foam proportioners or other foam mixing devices to confirm that the
mixing ratio tolerance is within +30 to -10 % of the nominal mixing ration defined
by the system approval.

 Water Mist, Water Spray and Sprinkler Systems

o Flush all ro-ro deck deluge system piping with water, drain and purge with air.
o Perform internal inspection of all control /section valves.
o Check the condition of any batteries, or renew in accordance with manufacturer’s
recommendations.

 Breathing Apparatus
o Perform hydrostatic testing of all steel SCBA Cylinders including those carried for
training purposes.
o Aluminium and composite cylinders must be tested to the satisfaction of the
Administration.
o Arrange for EEBD cylinders hydraulic to be tested by shore contractors.

Page 14 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

 Low Location lighting

o Test the luminance of all systems, in accordance with IMO Resolution A.752 (18).

 Portable ( wheeled ) Fire Extinguishers

o Visually examine at least one extinguisher of each type manufactured in the same
year and kept onboard.

 Foam Analysis (produced Foam Test) as required by the Administration.

2.13 EVERY TEN (10) YEARS

At least once every ten 10) years, the following inspections must be carried out for the specified
equipment:
 Fixed Gas Fire-Extinguishing System
o Perform a hydrostatic test and internal examination of 10 % of the system’s
extinguishing agent and pilot cylinders. If one or more cylinders fail, a total of 50
% of the onboard cylinders must be tested.
If further cylinders fail, All Cylinders must be tested.
o Flexible hoses must be replaced at the intervals recommended by the manufacturer
and not exceeding every ten (10) years.
o Bulk CO2 installations: Tank to be internally inspected every ten (10) years.
o CO2 Cylinder Pressure Test

 Water Mist , Water Spray and Sprinkler Systems

o Perform a hydrostatic test and internal examination for gas and water pressure
cylinders according to the Flag Administration guidelines.

 Fixed Dry Chemical Powder Systems

o Subject all powder containment vessels to hydrostatic or non-destructive testing
carried out by an accredited service agent.

 Fixed Aerosol Extinguishing Systems ( If fitted)

o Condensed or dispersed aerosol generators to be renewed in accordance with
manufacturer’s instructions.

 Portable ( wheeled ) Fire Extinguishers

o All extinguishers together with propellant cartridges must be hydrostatically tested
by specially trained persons in accordance with recognized standards or the
manufacturer’s instructions at intervals not exceeding ten (10) years.
However, a hydrostatic test may be required by the Classification Society or MI
Nautical inspector if visual examination indicates a potential defect in the
cylinder.
The hydrostatic test date must be permanently marked on the bottles.

Page 15 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

2.14 EVERY TWENTY (20) YEARS

A. CO2 permanent system cylinders hydraulic test to be done by shore contractors.

2.15 FIRE PLANS

Each Vessel is provided with Fire Plans.
Five (5) copies of Fire Plans are required to be onboard at all times.
In some cases, one or two copies are sent in addition to the above five copies.

A. The distribution of the five (5) mandatory Fire Plans must be as follows:
 One copy on portside – outside the accommodation.
 One copy at starboard side, outside the accommodation.
 One copy inside the accommodation, posted in a conspicuous place.
 One copy in the Engine Control Room.
 One copy in the Fire Station.

B. The two (2) spare copies of the Fire Plans must be available:
 In Chief Officer’s Office.
 In Master’s Office.

2.16 RECORD FOR THE MAINTENANCE OF LIFE SAVING AND FIRE FIGHTING EQUIPMENT
The Company Vessels’ Safety Officers keep records of all inspections and maintenance carried out
by the Safety Officer or Third Officer or by approved workshop in the “Record for the Maintenance
of LSA & FFE” which has been developed by the Company.
This Record of Maintenance includes;
 The Maintenance Schedule
 The Maintenance Tasks
 Equipment Inventories
 Maintenance Records

It is the responsibility of the Safety Officer to keep the “Records for the Maintenance of LSA &
FFE” updated at all times, in addition to the “Inspection of LSA & FFE” which is due every month.
This may be delegated to Third Officer who is the Deputy Safety Officer.
This Maintenance Record must always be kept updated, in a presentable condition, ready for
inspection.

2.17 FIRE TRAINING MANUAL

The Company has developed a Fire Training Manual & Fire Safety Operations, as per the
requirements of SOLAS –Chapter 11-2-Regulation 15 § 2.3.
The Fire Training Manual is available in English language, as required by SOLAS.

Page 16 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

2.18 CERTIFICATES OF FIRE FIGHTING EQUIPMENT

When Fire Fighting Equipment is serviced by shore contractors, copies of the relevant Certificates
must be sent to the Company, to the attention of the Vetting/Marine Department, as soon as the
certificates are received onboard, if possible, from the same port.
Furthermore, a notification must be sent to the Company immediately after the service, advising the
results of the inspection/service

2.19 MARSHALL ISLANDS FLAG REQUIREMENTS

A. Marine Notice 5-34-3 - Operational/Safety Checklist for SOLAS 74/78 Requirements
The Administration strongly recommends the use of Form MI 338 - Operational/Safety Checklist
for SOLAS 74/78 Requirements or a company sponsored planned maintenance system.
If used, this form to be signed by the signed by the Designated Officer, and reviewed by the
Master at the end of each month.
The Company has re-issued the Marshall Islands Form MI-338 in order to make it more user-
friendly.
This form must be used by the fleet Vessels flying the Marshall Islands Flag, in addition, to
Inspection of Fire Fighting and Life Saving Appliances.

B. Emergency Escape Breathing Devices ( EEBDs)

( MI Marine Notice 2-011-14)
 Number and Location
SOLAS requires at least two EEBDs to be located in the accommodations and additional
EEBDs to be placed in the machinery spaces.
The MI Administration considers “machinery spaces” to mean Category “A” Machinery
Spaces, such as Engine Rooms and Boiler Rooms.
Auxiliary Machinery Spaces such as the Steering Gear Compartments, Refrigeration
Machinery Rooms, Bow Thruster Compartments and alike do not have to be fitted with
EEBDs As per the last sentence in paragraph 4.6 of MSC /Circ 849 (also referenced in
SOLAS ii-2/13.3.4, and 13.4.3, only those control spaces and workshops that are remotely
located from the machinery space escape routes need to be considered.)
In achieving compliance with paragraph 4.6 of MSC /Circ 849, a minimum of two (2) EEBDs
must be located on each level of the machinery space.
If a machinery space contains an enclosed primary escape trunk or door at each level , only
one (1) EEBD need to be located at each level*
(The term “level” is a deck where watch standing personnel exist, workshops and control
stations are located or the crew may be employed during routine maintenance). In essence,
two (2) EEBDs are required only on those deck “levels” where people are likely to be
employed. Platform decks that serve to divide long ladders into segments and partial decks
where personnel is not likely to be employed for any significant period of time are not
considered as “levels and do not require EEBDs.

 Maintenance and Care

The EEBD must be examined and maintained in accordance with the manufacturers’
instructions.

Page 17 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 09
Manual Prime Gas Management Inc.
(003) OPERATIONAL READINESS OF Revision: 05
FIRE FIGHTING EQUIPMENT Eff. Date: 29/02/2020

Sufficient spare EEBDs must be kept onboard to replace units which are used, reach their
expiration date or otherwise become unserviceable.
Maintenance requirements, manufacturer’s trademark and serial number, shelf life with
accompanying manufacture date and name of approving authority must be printed on each
EEBD.

C. Self-Contained Breathing Apparatus ( SCBA)

 Annual Examination
All SCBA shall be examined at least annually as part of the annual statutory survey for the
Safety Equipment Certificate. If applicable, the breathing apparatus air recharging systems
must be checked for air quality as part of the annual statutory survey.

 Hydrostatic Testing of Self-Contained Breathing Apparatus Cylinders

Hydrostatic testing of SCBA cylinders shall be carried out every five (5) years. The
hydrostatic test date must be permanently marked on the bottles. Intervals for hydrostatically
testing cylinders of the ultra-lightweight type may vary and will depend upon the
requirements of the cylinder manufacturer and the Vessels’ Classification Society. Servicing
of the cylinders must be performed to the satisfaction of the Classification Society Surveyor.

 Spare Charges and Recharging of Breathing Apparatus Air Cylinders

Two spare charges suitable for use with breathing apparatus must be provided for each
required apparatus. (if cargo ships are equipped with suitable local means for fully recharging
the air cylinders free from contamination, only one spare charge is required for each required
apparatus).

3. RECORD
 Inspection Records of Life Saving Appliances
Fire Fighting Equipment SAF/SECTION 8/ SF/MRS/226
 Operational/Safety Checklist-MI SAF/SECTION 8/ SF/MSL/338

Page 18 of 18
Prime Tanker Management Inc.
Shipboard Safety SECTION 10
Manual Prime Gas Management Inc.
(003) Revision: 03
FIRE PATROL & SECURITY ROUNDS Eff. Date: 29/02/2020

Page 1 of 3
Prime Tanker Management Inc.
Shipboard Safety SECTION 10
Manual Prime Gas Management Inc.
(003) Revision: 03
FIRE PATROL & SECURITY ROUNDS Eff. Date: 29/02/2020

1. PURPOSE
This section describes the procedure for conducting Fire Patrols and Security Rounds.

2. PROCEDURE

2.1 Timing of the Fire Patrols and Security Rounds

As part of the responsibility to the safety of the Crew, the Ship and the environment, the Officer of
the Watch is required, outside normal working hours, to ensure that Fire Patrols and Security rounds
are carried out at regular intervals, at all times, when the Vessel is underway or at anchor.
After each watch, the lookout been relieved must carry out the Fire Patrol and Security Round in the
inside accommodation (machinery spaces not included).

Safety Rounds of the Vessel must be conducted after the end of each watch,
during the hours of darkness, typically from 20:00 till 04:00

After the completion of the Fire Patrol/Security Round, the lookout must notify the Officer on Watch.
If during the course of these rounds, he identifies a situation, which is not in order and presents a Fire
or other safety or security hazard, he must immediately notify the Officer of the Watch, who shall
initiate appropriate action.
For example, in the event of a fire being discovered, he must sound the Fire Alarm and take all
necessary actions required, as per Emergency Procedures.
For this reason, each member of the Fire Patrol must be trained to be fully aware of the procedure for
raising the alarm and the action to be taken in the event of an emergency situation arising.

2.2 Checkpoints, Checkpoints Stamps and Record

The checkpoints of the ship must be indicated by the Master i.e.
Checkpoint 1 = (location)
Checkpoint 2 = (location)
Checkpoint 3 = (location) Etc
The checkpoints must cover unattended places.
The Checkpoints must be recorded in the relevant Section of the form SF/SAQ/433-Fire Patrols and
Security Rounds.

At every checkpoint there must be a stamp with the corresponding number.

A Standard set of six (6) small stamps numbered from 1 to 6 is provided onboard.
Each numbered stamp must be placed at the corresponding checkpoint.
It must be fixed to a specific point by a small chain or wire in order not to be lost.

Page 2 of 3
Prime Tanker Management Inc.
Shipboard Safety SECTION 10
Manual Prime Gas Management Inc.
(003) Revision: 03
FIRE PATROL & SECURITY ROUNDS Eff. Date: 29/02/2020

All spaces not covered by a Fire Detection System must be inspected by regular Fire Patrols.
Each Vessel’s relevant Department Staff (Deck or Engine), must carry out a relevant Risk
Assessment, and identify those spaces.
If, following the Risk Assessment, additional checkpoints are identified, then they must be
established for each Vessel and must be inspected during the Safety Rounds and Security Patrols.
The S&Q Departments must be notified in order to provide additional stamps. The CSO to also be
informed, with any additional security hazards identified.

The lookout performing the rounds must stamp in the relevant form the corresponding checkpoint
number.
Fire Patrols & Security Rounds checklist must be used.
Each page of the Form must be signed by the Safety Officer after completion.
A record of such rounds must be kept in a “Fire Patrol & Security Rounds Record Book”.

All areas where Hot Work is being carried out must be monitored by Fire Patrols at all times.

Security Rounds outside the accommodation must be made as per the Ship Security Plan, depending
on the Security Level.

A Deck Log Book entry must be made.

3. RECORD

Fire Patrols & Security Rounds SAF/SECTION 10/ SF/SAQ/433

Page 3 of 3
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

Contents
1. PURPOSE .................................................................................................................................... 2
2. PROCEDURE .............................................................................................................................. 2
2.1 General...................................................................................................................................... 2
2.2 Fatigue ...................................................................................................................................... 2
2.2.1 Definition of Fatigue ...................................................................................................................................... 2
2.2.2 Causes of Fatigue of seafarers ....................................................................................................................... 3
2.2.2.1 Crew-Specific Factors.................................................................................................................................... 3
2.2.3 Effects of Fatigue ........................................................................................................................................... 5
2.2.4 Signs /Effects of Fatigue ................................................................................................................................ 6
2.2.5 Fatigue Prevention ......................................................................................................................................... 6
2.2.6 Consequences of Fatigue ............................................................................................................................... 8
2.3 Noise ......................................................................................................................................... 8
2.3.1 Categories of Noise Health Effects ................................................................................................................ 8
2.3.2 Health Effects from Exposure to Noise ......................................................................................................... 9
2.3.3 Assessment of Noise ...................................................................................................................................... 9
2.3.4 Crew Accommodation Spaces ....................................................................................................................... 9
2.3.5 Noise Levels in relation to Safe Work Practices .......................................................................................... 10
2.3.6 Personal Protective Equipment for Noise Protection ................................................................................... 11
2.3.7 Posting of Warning Signs at spaces with high Noise Levels ....................................................................... 11
2.4 Vibration ................................................................................................................................. 12
2.4.1 What is Vibration ......................................................................................................................................... 12
2.4.2 How Vibration Exposure Occurs ................................................................................................................. 12
2.4.3 Hand-Arm Vibration Exposure .................................................................................................................... 13
2.4.4 Whole Body Vibration Exposure ................................................................................................................. 13
2.4.5 How Much Exposure is Too Much? ............................................................................................................ 13
2.4.6 Hand-Arm Vibration Syndrome .................................................................................................................. 13
2.4.7 Whole Body Vibration ................................................................................................................................. 14
2.4.8 Safety precautions to reduce the effect of hand – arm vibration .................................................................. 15
2.4.9 Specific Methods for Reducing Whole Body Vibration Exposure from Stationary Machinery .................. 18
2.5 Burns ....................................................................................................................................... 19
2.5.1 Burns ............................................................................................................................................................ 19
2.5.1.1 Burns from contact with Hot Surfaces ......................................................................................................... 19
2.5.1.2 Burns from contact with Cold Surfaces / Cold Frostbites ........................................................................... 19
2.5.1.3 Burns from contact with Chemicals /Chemical Frostbites .......................................................................... 19
2.5.2 Burn Prevention Tips ................................................................................................................................... 20
2.5.3 Other Low or High Temperature Surfaces’ Contact Impacts....................................................................... 21
2.5.4 Skin Care ..................................................................................................................................................... 21
2.6 Heat Stroke ............................................................................................................................. 22
2.6.1 Excessive Sun .............................................................................................................................................. 23
2.6.2 Excessive Humidity ..................................................................................................................................... 24
2.6.3 Excessive Light ............................................................................................................................................ 24
2.7 Cold Stress .............................................................................................................................. 24
2.8 Asbestos .................................................................................................................................. 26
2.8.1 What is Asbestos and Risks from Exposure to Asbestos ............................................................................. 26
2.8.2 Products containing Asbestos ...................................................................................................................... 26
2.8.3 Company Procedures on Asbestos ............................................................................................................... 27
2.9 Mental Health Issues............................................................................................................... 28
2.9.1 COMMERCIAL PRESSURE ............................................................................................................................ 28
2.9.2 STRESS ......................................................................................................................................................... 28
2.9.3 POST –TRAUMATIC STRESS ........................................................................................................................ 29
2.9.4 MENTAL HEALTH / DEPRESSION ................................................................................................................ 29
2.9.5 Stress Caused by Social Media .................................................................................................................... 30
3. RECORD ................................................................................................................................... 30
Page 1 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

1. PURPOSE
This section describes the health effects of Asbestos, Noise and Vibration and other ambient factors
onboard.

2. PROCEDURE

2.1 GENERAL
The MLC 2006, Regulation 4.3- requires that guidance is made available onboard on the health effects
of Asbestos, Noise and Vibration, fatigue, working close to hot or cold surfaces and other ambient
factors onboard.
In this procedure, some basic guidance on the health effects and the precautions which can be taken,
are analyzed.

2.2 FATIGUE

FATIGUE

2.2.1 Definition of Fatigue

There is no universally accepted technical definition for fatigue.
However, common to all the definitions is the phrase:
“Degradation of human performance”.

The following definition is found in IMO MSC/Circ.813/MEPC/Circ.330 “List of human element

common terms”:
“A reduction in physical and/or mental capability as the result of physical, mental or emotional exertion
which may impair nearly all physical abilities including strength, speed, reaction time, coordination,
decision making or balance”.
In simple words, fatigue is a state of feeling tired, weary or sleepy resulting from prolonged mental or
physical work,
 extended periods of anxiety,
 exposure to harsh environments or
 loss of sleep
leading to impaired performance and diminished alertness.
(Also refer to MSC / Circular 1014)

NOTE:
Although a crewmember had sufficient Rest Hours it might be possible that he is subject to
fatigue.
Therefore a crewmember shall NOT start any work or take –over a Watch whenever he feels
fatigue!

Page 2 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

2.2.2 Causes of Fatigue of seafarers

The most common causes of fatigue known to seafarers are:
 Lack of sleep,
 Poor quality of rest,
 Stress and
 Excessive workload.
There are many other contributors as well, and each will vary depending on the circumstance
(i.e. operational, environmental, etc.).
The causes of fatigue have been categorised into four (4) general factors:
 Crew-specific factors.
 Management factors (ashore and on-board a vessel).
 Vessel-specific factors.
 Environmental factors.

2.2.2.1 Crew-Specific Factors

The crew-specific factors are related to lifestyle behaviour, personal habits and individual
attributes. However, fatigue varies from one person to another and its effects are often
dependent on the particular activity being performed.

The crew-specific factors include the following but not limited to:
 Sleep and Rest: Lack of sleep, quality, poor quality of sleep, and rest breaks.
 Psychological and Emotional factors, including stress: Fear, monotony and boredom.
 Health: Diet, illness.
 Food (timing, frequency, content and quality)
 Stress: Skill, knowledge, personal / family problems, and interpersonal relationships.
 Chemicals: Alcohol, drugs (prescribed and non-prescribed), caffeine.
 Medical conditions and illnesses.
 Workload (mental/physical).
 Jet lag
One more factor which is tending to increase, is fatigue caused by overuse of Internet and Social
Media during Rest Hours.
Technology provides many options during Seafarers’ leisure, connections with family and friends.
However, Internet access brings the inevitable urge in some crewmembers to use the Internet
unnecessarily and at inappropriate times. Many times, crewmembers are using the Internet when
they must have been sleeping.
This issue must be brought for discussion in Safety Meetings, by the Master, and the hazards
which such a practice presents, must be highlighted.
The Master must be alerted to recognise such signs of fatigue caused by Internet and Social Media
that affect the performance of the seafarers.
The Company has taken measures to control the overuse of Internet and Social Media, by
restricting free Internet to a few hours a day.

Page 3 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

2.2.2.2 Management Factors (Ashore and onboard Vessel)

The management factors relate to how the vessel is managed and operated.
These factors can potentially cause stress and an increased workload, resulting in fatigue.

These factors will include but not limited to:

Ashore - Organisational Factors:
 Policies applied to personnel and retentions.
o Paperwork requirements: User-unfriendly SMS
 Economics
 Schedules-shift, overtime, breaks
 Company culture and management style
 Rules and regulations
 Resources
 Training and selection of seafarers.
On Board vessels Factors:
 Frequency of port calls (Time between ports)
 Routing
 Weather and sea condition on route
 Nature of duties/workload while in port.
 Inspections (Oil Major, PSC, Class)

2.2.2.3 Vessel-Specific Factors

These factors include vessel design features that can affect/cause fatigue.
Some vessels design features can affect the workload (i.e. automation, equipment reliability),
some other can affect the crew’s ability to sleep and others affect the level of physical stress on
the crew (i.e. noise, vibration, accommodation spaces, etc).
The following list details vessel-specific factors:
 Vessel design.
 Level of automation.
 Level or redundancy.
 Equipment reliability.
 Inspection and maintenance.
 Age of vessel.
 Physical comfort in work spaces.
 Noise or vibration, air temperature.
 Location of quarters.
 Vessel motion.
 Physical comfort of accommodation spaces.

Page 4 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

2.2.2.4 Environmental Factors

Exposure to excess levels of environmental factors can have a major impact to the quality of
rest. Same could be but is not limited to:
 Temperature
 Humidity
 Excessive noise levels
 Vessels motion
Environmental factors may produce physical discomfort, they can also cause or contribute to
the disruption of sleep.
Vessel motion is also considered an environmental factor.
Motion affects a person’s ability to maintain physical balance, due to the extra energy expended
to maintain balance while moving, especially during harsh sea conditions.
 There is a direct relation between a vessel’s motion and a person’s ability to work.
 Excessive ship movement can also cause nausea and motion sickness.

Environmental factors can also be divided into factors external and internal to the vessel.
 Within the vessel, the crew is faced with elements such as noise, vibration and
temperature (heat, cold, and humidity).
 External factors include port and weather condition and vessel traffic.

There are several things that can be done to address these causes. Some contributions are more
manageable than others.

2.2.3 Effects of Fatigue

Alertness is the optimum state of the brain that enables us to make conscious decisions. Fatigue has a
proven detrimental effect on alertness – this can be readily seen when a person is required to maintain
a period of concentrated and sustained attention, such as looking out for the unexpected (e.g. night
watch).
When a person’s alertness is affected by fatigue, his or her performance on the job can be significantly
impaired. Impairment will occur in every aspect of human performance (physically, emotionally and
mentally) such as in decision-making, response time, judgement, hand-eye coordination, etc. The
following are some of the fatigue’s known effects on performance:
 Fatigued individuals become more susceptible to errors of attention and memory (for
example omission of steps in a sequence).
 Chronically fatigued individuals will often select strategies that have a high degree of risk on
the basis that they require less effort to execute.
 Fatigue can affect an individual’s ability to responds to situations and it can take longer to react
to them once they have been identified.
 Fatigue also affects problem solving, which is an integral part of handling new or novel tasks.
Fatigue is known to detrimentally affect a person’s performance and may reduce individual and crew
effectiveness and efficiency, decrease productivity, lower standards of work and may lead to errors
being made.

Page 5 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

2.2.4 Signs /Effects of Fatigue

The following list describes how fatigue affects the mind, emotions and body:
Physically
 Inability to stay awake (e.g. head nodding or falling asleep against your will).
 Difficulty with hand-eye coordination skills (e.g. switch selection).
 Speech difficulties (e.g. slurred, slowed or garbled).
 Heaviness in the arms and legs or sluggish feeling.
 Decreased ability to exert force while lifting, pushing or pulling.
 Increased frequency of dropping objects like tools or parts.
 Non-specific physical discomfort.
 Headaches.
 Giddiness.
 Heart palpitations/irregular heartbeats.
 Rapid breathing.
 Loss of appetite.
 Insomnia.
 Sudden sweating fits.
 Leg pains or cramps.
 Digestion problems.

Emotionally
 Increased willingness to take risks.
 Increased intolerance and anti-social behaviour.
 Needless worry.
 Reduced motivation to work well.
 Increased mood changes (e.g. irritability, tiredness and depression).
Mentally
 Poor judgment of distance, speed, time, etc.
 Inaccurate interpretation of a situation (e.g. focusing on a simple problem, failing to
anticipate the gravity of the situation, failing to anticipate danger).
 Slow or no response to normal, abnormal or emergency situations.
 Reduced attention span.
 Difficulty in concentrating and thinking clearly.
 Decreased ability to pay attention.

2.2.5 Fatigue Prevention

There are a number of steps that can be taken to prevent fatigue.
Many of the measures that reduce fatigue are unfortunately beyond a single person’s ability to
influence, such as voyage scheduling, ship design and work scheduling.

Page 6 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

Shore Management is committed to the importance and benefits of addressing fatigue management and
countermeasures in the context of the Company’s IMS.
The importance of the constant interaction between the Company and the vessel with respect to fatigue
awareness and preventive measures on board must not be underestimated.
Shipboard personnel must be provided with training and support so they may recognize and deal with
the effects of fatigue.
Steps such as the following are important in the prevention of fatigue onboard vessel:
 Ensuring compliance with maritime regulations (minimum hours of rest and/or maximum
hours of work).
 Getting sufficient sleep, especially before a period when you expect that time for adequate
sleep will not be available.
 Using rested personnel to cover for those travelling long hours to join the vessel and whom
are expected to go on watch as soon as they arrive onboard (i.e. allowing proper time to
overcome fatigue and become familiarized with the vessel).
 Creating an open communication environment (e.g. by making it clear to the crew members
that it is important to inform supervisors when fatigue is impairing their performance and
that there will be no recriminations for such reports).
 Improving shipboard conditions to ensure that when there is an opportunity to sleep, crew
members can take advantage of it without interruptions e.g. by scheduling drills and routine
maintenance functions in a manner that minimises the disturbance of rest/sleep periods.
 Avoiding noisy works close to accommodation and establishing quiet periods onboard.
 Establishing onboard management techniques when scheduling shipboard work and rest
periods, and using watchkeeping practices and assignment of duties in a more efficient
manner.
 Assigning works by mixing up tasks to break up monotony and combining work that
requires high physical or mental demand with low-demand tasks (job rotation).
 Scheduling potentially hazardous tasks for daytime hours.
 Emphasizing the relationship between work and rest periods to ensure that adequate rest is
received. In this respect individual record keeping of hours of rest or work is maintained.
 Taking time to personally verify that watchkeeping personnel are getting adequate rest.
 Re-appraising traditional work patterns and areas of responsibility onboard to establish the
most efficient utilisation of resources (such as sharing the long cargo operations between
all the deck Officers).
 Ensuring that shipboard conditions, within the crew’s ability to influence, are maintained
in a good state (e.g. maintaining the heating, ventilation and air-conditioning on schedule,
replacing light bulbs and eliminating the sources of unusual noise at the first opportunity).
 Promoting supportive relationship onboard (good moral) and dealing with interpersonal
conflict between seafarers.
 Establishing shipboard practices for dealing with fatigue incidents and learning from the
past.

Page 7 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

 Increasing awareness of the long-term health care of appropriate lifestyle behaviour (e.g.
exercise, relaxation, nutrition, smoking and alcohol consumption).
 Avoiding overuse of Internet and Social Media during hours which must be Rest/Sleep.

For more details on fatigue, refer to Circular Hygiene No. 34 and to the relevant Risk Assessment
A-09. All Hazards and Control Measures included in the Risk Assessment A-09-“Fatigue
Mitigation” must be taken into consideration.

2.2.6 Consequences of Fatigue

Consequences of fatigue has been noted in the shipping industry various times. Same could include but
not limited to:
 Collision
 Allision
 Grounding
 Fire
 Explosion
 Wrong decisions on Cargo and Tank Cleaning Operations exposing

For the Company’s Procedures on Work/Rest Hours (as a means for preventing fatigue)
refer to IMS Procedures Manual (002)–PRO 22-“MLC Requirements”.

2.3 NOISE

NOISE

2.3.1 Categories of Noise Health Effects

There are two kinds of Noise Health Effects:
 Auditory
 Non-auditory.
A. Auditory effects include:
o Tinnitus or ringing in the ear,
o Temporary hearing loss,
o Permanent hearing loss.

B. Non-auditory effects include

o Stress,
o Loss of balance,
o Communication problems,
o Social isolation and
o Safety concerns

Page 8 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

2.3.2 Health Effects from Exposure to Noise

Exposure to noise may cause the following:
 Hypertension
 Ischemic heart disease, vasoconstriction and other cardiovascular diseases
 Eye Problems
 Annoyance
 Sleep disorders
 Increased stress

In any manned crew space with noise levels above 85 dB (A), hearing protection must be worn
AT ALL TIMES in accordance with the appropriate IMO regulations.

NOISY AREAS MUST BE CLEARLY MARKED.

Warning signs (if possible, indicating the Db (A) must be posted in prominent places so employees
and contractors can avoid entering them unnecessarily, or when entering, wear appropriate ear
protection.

2.3.3 Assessment of Noise

In order to determine the appropriate noise levels for a habitable space, Noise Assessments must be
carried out.
Visiting Superintendents must carry out Noise and Vibration Measurements and report the results to
the Technical Dpt.
The following questions must be answered:
 What activities typically take place in the space?
 What is the frequency of occupation of the space (e.g., continuous, intermittent or infrequent)?
 What are the communication requirements within the space?
 What noise levels do people typically expect in the space?
General indicators of a potential high noise level include:
 Noise louder than heavy traffic.
 Having to raise your voice to talk to someone a meter away.
 Ringing in the ears.
 Having to raise the volume of your radio or TV to a level too loud for others.

2.3.4 Crew Accommodation Spaces

Crew accommodation is usually located in a far from ideal location.
It is built around the operation of the vessel, being placed directly over the Engine Room.
This area does not give the best quality of ride. In addition, it can be noisy.

Page 9 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

Acoustic insulation could be used to reduce noise in this area, but it must also be considered in
conjunction with measures to increase sleep disturbances that must be heard, i.e. fire alarms.
Consideration could be given to ensure that the accommodation area is restful and that is aids in
recovery from fatigue e.g. in terms of decor, easy to clean.

2.3.5 Noise Levels in relation to Safe Work Practices

The following may be applied for effective noise management:
 Eliminate the source of noise e.g. using vibration insulation mounting.
 Isolate the noise e.g. building a sound proof enclosure.
 Minimize the noise exposure e.g. alternate between noisy and quiet jobs
 Reduce noise from identified noise sources by exchanging equipment and or processes for a quieter
alternative or by engineering control methods to quieten the existing process or equipment.
 If noisy areas are identified they must be well sign posted so employees and contractors can avoid
entering them unnecessarily.
 Always wear personal hearing protection when necessary.
 Utilize safety meetings to provide feedback on the effectiveness of noise control measures and
personal hearing protection.
 Try not to work in corners as this amplifies noise levels from equipment.
 Choose quieter tools or machines.
 Avoid overloading machinery so that it screams.
 Schedule noisy activities to take place when the minimum number of other nearby employees is
present.
 Take frequent breaks, when working in extremely working areas.
 When purchasing new equipment, attention shall be exhibited toward ‘Noise and Exposure Levels,’
whenever and wherever possible.
Sharp impacts can cause peak noise levels, which can sometimes cause instant permanent hearing
loss.
Examples of quieter work methods are:
 Bend metal in a press or vice instead of hammering.
 Screw tight fittings are usually quieter to insert rather than nails.
 Choose quieter tools or machines.
Examples are:
o An electric power tool may be quieter than a pneumatic one.
o Choose a silent compressor or power pack.
 Reduce noisy work i.e. choose methods that reduce the amount of time spent on noisy work.
 Reduce noise output – lowering the velocity of impact
Examples are:
o Lower materials slowly to the ground or floor using the proper manual handling
techniques.
o Reduce the fall height of objects such as tools and offcuts by using a bench, breaking
the fall of the object or working close to the ground.

Page 10 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

 Cushion impacts
Examples are:
o Use rubber floor mats to cushion the noise of falling or rolling objects.
o Treat work benches to minimize the noise.
 Reduce working forces
Sometimes the system provides more “grunt” than you need.
Examples are:
o When using equipment such as nail guns and air hammers, reduce compressed air line
pressure (using a regulator) to the minimum needed for the task.
 Avoid overloading machinery so that is screams.
 Damp the noise radiation
The ringing resonance of materials can be reduced by damping the vibration.
Examples are:
o Lay rubber blankets or sand filled bags on the vibrating work piece.
o Use materials that radiate less noise than sheet metal, e.g. steel mesh, plastic for scrap
bins, guards.

2.3.6 Personal Protective Equipment for Noise Protection

The Company provides suitable ear protection equipment for which the compulsory wearing
must be strictly enforced.
The main types are earplugs and earmuffs that come in a range of sizes.
Protectors that fit well and feel comfortable must be chosen.
While they may feel strange at first, if they continue to feel uncomfortable try a different means
of protection.

Removing hearing protectors, even for a short time, can cancel the protective effect.
Protectors must be worn AT ALL TIMES when exposed to loud noise.

2.3.7 Posting of Warning Signs at spaces with high Noise Levels

Appropriate signs must be displayed outside all entrances to such spaces, which include:
 Engine Room,
 Steering Gear Flat,
 Fan Rooms,
 Compressor Rooms,
 Pumprooms
 Emergency Generator Rooms,
 Hydraulic Power Pack spaces,
 Emergency Fire Pump Room and any other high noise areas.
Admittance to engine spaces and other areas of high noise exposure must be denied to persons not
equipped with ear protection.

Page 11 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

Hearing protectors must be kept clean and replaced as soon as they start showing wear and tear or
damage.

For more details on Noise, refer to Circular Hygiene and to Risk Assessment
H-03 “Work under Noise/ Vibration”.

Visiting Superintendents carry with them Noise and Vibration Measuring Equipment and perform
relevant measurements at various spaces onboard.
These measurements must be recorded on form TEMP 09 “Noise and Vibration Measurement
records”

2.4 VIBRATION

VIBRATION

2.4.1 What is Vibration

An object “vibrates” when it moves back and forth, up and down, or side to side, usually very rapidly.
“Vibration” describes the physical energy from a vibrating object, and also what we feel when that
energy is transmitted to us. The key terms used to describe this movement are “frequency” and
“amplitude”.
 “Frequency” describes the number of vibrating movements in a given time period. Frequency is
measured in “cycles per second” or hertz (Hz). An object vibrating with a frequency of one hertz
completes one full vibrating cycle over one second. A “cycle” is the complete pattern of movement
of the vibrating object from start to finish.
 “Amplitude” is the intensity or magnitude of vibration. It is measured as the maximum distance
an object moves from a central point. Amplitude is measured in meters (m).

2.4.2 How Vibration Exposure Occurs

Vibration exposure occurs when a vibrating object, such as a machine, tool or surface, transmits
vibration energy to a person's body. For this to occur, a part of the person’s body must either be in
direct contact with the vibrating object, or another object that is itself making contact with the vibrating
object.
There are two types of vibration exposure that are of interest:
 “Segmental vibration” exposure
Segmental vibration exposure refers to exposure that is mainly transmitted to, and
concentrated on, a specific part of the body – such as the hand, arm, or leg.

Page 12 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

 “Whole body vibration” exposure.

Whole body vibration exposure is when vibration is transmitted throughout all or most of the
body.

2.4.3 Hand-Arm Vibration Exposure

Hand-arm vibration is the most common form of segmental vibration experienced in work settings.
Hand-arm vibration occurs when a person holds or guides a vibrating tool or machine with their hand
or hands, and vibration is transmitted from the tool to the hand(s) and along the arm(s).
A person’s exposure to hand-arm vibration and the health impacts of exposure can be influenced by
many factors and can happen in many different jobs. In fact there are hundreds of different kinds of
hand-held power tools and equipment that can produce hand-arm vibration exposures that can cause
adverse health effects.

2.4.4 Whole Body Vibration Exposure

Whole body vibration occurs when a person stands or sits on a vibrating vehicle, machine or surface.
The vibration is transmitted through supporting surfaces such as the standing person’s feet, the buttocks
of a seated person, and the supporting areas of a reclining person. Whole body vibration exposure often
comes from a variety of different vibration sources from one or more components of a machine, vehicle
or surface.
Whole body vibration exposure often involves exposure to several frequencies and amplitudes at the
same time. Each vibration wave represents a different vibration source; each vibrating source can have
unique vibration characteristics (i.e. different frequencies and amplitudes).
How the body responds to whole body vibration depends on the frequency of the vibration, the
acceleration of the vibration and the length of exposure.

2.4.5 How Much Exposure is Too Much?

Exposure to hand-arm and whole body vibration is measured in units of acceleration. Acceleration is
the rate of change in speed of an object. The units used are “metres of distance per second”.
Certain factors such as the way a tool is used, the characteristics of the tool or equipment, the
environment in which the tool or equipment is used, protective practices used, etc. affect a
crewmember’s susceptibility to vibration.

2.4.6 Hand-Arm Vibration Syndrome

Hand-arm vibration syndrome is a collection of symptoms caused by vibration transmitted into the
hands and arms through the palms and fingers. It develops in crewmembers who use hand-held power
work equipment. The syndrome affects the nerves, blood vessels, muscles, and joints of the hand, wrist
and arm. It can become very disabling if early symptoms are ignored and vibration exposure continues.

 Vascular Disorders
Raynaud’s phenomenon is the most common health effect from hand-arm vibration. The small
blood vessels of the hand narrow, reducing blood flow through the hands and fingers. The fingers
become white, cold and numb. This effect can last for minutes or up to an hour after exposure to
vibration. Raynaud’s phenomenon can range from mild to very severe.

Page 13 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

 Nerve Disorders
Hand-arm vibration syndrome can also affect the nerves of the hands and arms. Affected workers
sense tingling and numbness in their fingers and hands, their sense of touch and temperature may
be reduced, and their manual dexterity may be affected.
Carpal tunnel syndrome is not included in the definition of hand-arm vibration syndrome but often
occurs in workers with hand-arm vibration syndrome. It is a nerve disorder that causes pain,
tingling, numbness, abnormal skin sensations and weakness in parts of the hand and forearm. It
occurs when the median nerve is compressed at the wrist.

 Musculoskeletal Injury
Hand-arm vibration can also damage the muscles and bones in the wrist and arms. The wrist and
elbow may develop swollen and painful joints (osteoarthritis) and some tissues at tendon
attachment sites may harden (ossify). Symptoms include loss of strength in the hands and pain in
the arms and wrists. In the later stages, the affected worker may experience loss of hand function
and necrosis (tissue death) of the fingers.

 Factors Affecting Risk of Hand-Arm Vibration Syndrome

While many factors are associated with vibration-related disorders, exposure time and intensity
provide the greatest predictors of the risk to worker health and how severe the symptoms of
exposure will be.

Factors Affecting Risk of Hand-Arm Vibration Syndrome

Exposure Frequency
Exposure Time
Tool Use Variables
Tool Characteristics
Environment
Vibration Parameters
Worker Body Posture
Protective Practices
Material

2.4.7 Whole Body Vibration

Whole body vibration exposure occurs when vibration is transmitted from machines, vehicles or
surfaces through the bones of the lower pelvis during sitting or through the feet and legs of a worker
who is standing or sitting. Most of the time vibration is absorbed by the body without harmful effects.
However, frequencies between 1 and 20 Hz cause the pelvis and spine to resonate and can lead to many
health effects. Vehicles and industrial machinery often vibrate with frequencies in the range where
human resonance occurs (4-8 Hertz).

Page 14 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

Common acute health effects from short-term exposure to whole body vibration include:
 Nausea
 Fatigue
 Vertigo
 Headache
 Chest Pain
 Abdominal Pain.
Symptoms of acute exposure generally end within minutes or hours of when exposure stops.
Common chronic health effects from long-term exposure include:
 Lower Back Pain
 Spine Damage
 Major Curves in Middle-Lower Spine Portion (Lumbar Scoliosis)
 Disk Deterioration Between Spine Vertebrae (Disc Disease)
 Tears or Damage to the Discs in Between Spine Vertebrae (Herniated Discs)
 Neck Problems
 Hearing Loss
 Sleeping Disorders.
The risk to health increases with increasing exposure. The progress and severity of symptoms also
depends on the magnitude, frequency, and direction of the vibration. Chronic symptoms often persist
for long periods (weeks, months, and years) after exposure ends, and are usually permanent.

2.4.8 Safety precautions to reduce the effect of hand – arm vibration

 Selection of the appropriate tool

The tool must be matched to the job in terms of tool size and power. Crewmembers must use a lot
of strength when tools are large and have substantial power. This can result in tightened muscles,
tendons and ligaments, and easier transmission of hand-arm vibration. If the tool is too small or
underpowered, the task may take too long to complete. This can expose the user to vibration for
longer than would otherwise be needed.

 Proper maintenance of Tools

Inadequate maintenance can cause parts to become loose, misaligned, worn and unbalanced. This
can result in increased vibration output. In addition, blunt, dull and worn cutting edges increase
the time needed to complete the job. This results in more exposure to vibration. A maintenance
program for vibration reduction must be considered.

 Maintain a Proper Grip

The type of grip and tightness used to hold a vibrating tool can affect user posture, and the forces
applied against the hand, wrist and forearm. Excessive hand grip force increases ligament and
tendon tension and reduces local blood circulation worsening the effects of vibration exposure.
When a person is at rest, the ligaments and tendons are relatively “loose” and flexible (think of a
loose elastic band). Under these conditions, the ligaments and tendons act as “isolators”, reducing
the transmission of vibration from bone-to-bone and bone-to-muscle.

Page 15 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

However, when muscles are tensed they contract and tendons and ligaments are pulled and
tightened. Under these tightened conditions, the ligaments and tendons no longer act as “isolators”.
Instead they more readily transmit vibration from bone-to-bone and bone-to-muscle.
When gripping a vibrating tool, the act of gripping tightens ligaments and tendons in the hand and
arm. This assists the transmission of vibration through the hand and to the arm. Vibration grip-
effects can be minimized by:
o Using a “power grip”, which allows the hand to generate the most force, while creating the least
amount of strain - see Figure 9.
o Selecting tools with a centre of gravity located close to, or just below the hand.
o Using devices such as jigs and suspension systems to reduce the need to grip heavy tools tightly
o Using tension chains or elastic leashes above work areas to support vibrating tools such as
heavy drills, grinders, nut runners, nailing guns (in some cases) and pneumatic chisels, relieving
the operator from supporting the tool's weight
o Changing the texture and material of a grip surface to allow the operator to use a smaller grip
force to hold and control the tool

 Proper Hand-Hold Technique

Vibration exposure can be lowered by reducing hand contact with the tool. One way to do this is
to rest the tool to the greatest extent possible on the material being worked (or in the case of hand-
held work pieces, on the support provided). Of course sufficient hand contact must be maintained
for safety. With some tools, the operator’s hands must be in the correct position to avoid more
vibration exposure. For example, many vibration-reduced tools, such as jackhammers with
suspended handles, produce high vibration emissions if the operator pushes down too hard while
operating the tool.

 “Hands-Off” and “Shut Off” at the Right Time

To reduce vibration exposure, tools must be operated only when necessary and at the minimum
speed and impact force required to perform the work.

 Use of Low Vibration Work Methods

It is often possible to change the work method in a way that significantly reduces or eliminates
vibration exposure.

 Use of Protective Clothing and Gloves to Maintain Blood Flow

Good blood circulation to the fingers and hands may reduce the risk or slow the onset of vibration
white finger. It can also reduce the symptoms in cases where vibration white finger has already
occurred. To maintain good blood circulation to the fingers and hands, the hands and arms must
be kept warm, and a warm body temperature must be maintained.
o Plan work to avoid prolonged exposure to vibration and encourage crew to take breaks
during long tasks, as several shorter exposures with ‘recovery’ periods are preferable to one
long exposure
o Encourage workers to take regular exercise to help circulation and to exercise and massage
the fingers during breaks from work with vibrating equipment
o Encourage workers to stop or cut down smoking, which can impair circulation.

Page 16 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

 Reduce Exposure Duration and Frequency

When engineering controls cannot reduce vibration exposure enough, exposure duration and
frequency must be reduced. In many cases, pursuing this option as a first choice may be the most
practical approach.

 Work Schedules
Where possible, plan and schedule work to prevent workers from being exposed to vibration for
long, continuous periods. The specific length of time that a seafarer can be exposed to the vibration
will depend on the vibration level given off from the particular tool. The tool vibration level can
be used along with published occupational health and safety laws, standards and guidelines to
determine whether exposures are too long. Several shorter periods of exposure are preferable.

 Staff Rotation
Where high vibration tools must be used frequently or continuously, rotate tool use and tasks
among seafarer so that no single worker has too long an exposure.

 Instruction and Training

Crewmembers using vibrating hand-held tools must be aware of the hazards of vibration and the
methods used to minimize vibration exposure and how to recognise early signs of overexposure.
Specific subjects must include:
 Injury / illness risks from use of vibrating tools and equipment
 Exposure limit values, guidelines and the exposure action values
 Vibration levels associated with the tools and equipment that will be used
 Control measures to eliminate or reduce hand-arm vibration, including
o Work practices and ergonomics.
o Tool handling techniques - gripping, pushing and guiding.
o Maintenance and upkeep requirements and relationship to vibration Levels.
o Minimizing tool use duration.
o Early signs and symptoms of injury.
o Reporting maintenance requirements for tools and equipment.
o Appropriate health surveillance.
o Importance of keeping warm.

 Engine Maintenance
Engines can be sources of both high and low frequency vibration. To minimize the contribution of
the engine to overall vibration exposure, it is important to maintain the engine regularly. This way
conditions that can increase exposure, such as worn parts, defective vibration dampers, bearings
and gears, and engine tuning can be identified and fixed.

Page 17 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

 Measurement of Vibration levels

The Company Vessels are provided with Vibration Measurement Equipment.

The measurement must be recorded on Forms:
 SF/TEC/115-“Megger Test- Vibration” which is due MONTHLY.
 TEMP 09-“Noise and Vibration Levels Measurements” and a copy must be filed in
Master’s File -signed by the Superintendent who made the measurement and the Master or
other Senior Officer who witnessed the measurement.
A copy of this form, has also been included in the form OFF/TEC/101-“Ship Inspection
Report”

2.4.9 Specific Methods for Reducing Whole Body Vibration Exposure from Stationary
Machinery

Conventional Vibration Isolation and Damping

The usual way that vibration is reduced for stationary equipment on a mounting platform or the
floor of a building is to position the equipment on pads made of rubber bonded cork or similar
materials. Therefore the equipment is not in direct physical contact with the platform or
building. The pads are made of materials that are poor transmitters of vibration.
If an operator must stand or sit on a platform that is attached to the stationary equipment, then
this platform, or the structural members that secure it to the equipment, can be separated from
direct contact with the vibration-producing stationary equipment by installing vibration-
isolating pads.
Since noise is created by vibrating surfaces, the use of vibration-isolating pads also usually
reduces noise levels.
When installing vibration-isolating pads, it is essential that either there be no penetrations
through the pad (such as bolts) which provide a new alternative path for transmission of
vibration, or additional vibration-isolators are installed in the manner of washers to isolate the
bolts and fasteners.
The correct type and size of isolator is determined by the mass of the stationary equipment and
the frequency of vibration to be isolated. Specialists in vibration-isolation must be consulted on
proper treatments.
Standing surfaces can be vibration-isolated from vibrating components by installing vibration-
isolating pads.
Anti-fatigue mats placed on the standing or walking surfaces of platforms can reduce higher
frequency vibration, primarily by dampening vibration transmitted along the surface. However,
these mats are not very effective at reducing vibration transmission in the potentially harmful
4 to 8 Hz range.
For more details on Vibration, refer to Circular Hygiene No. 38
and to Risk Assessment H-03 “Work under Noise/ Vibration”.

Page 18 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

2.5 BURNS

BURNS
CONTACT WITH SURFACES HAVING EXTREMELY LOW OR HIGH TEMPERATURES

2.5.1 Burns
Burns occur when the skin is exposed to more than 60 Celsius or sub-zero temperatures.
Exposure to various substances and elements can also cause burns.
The following lists the some common causes of burns:
 Fire.
 Hot liquid or steam.
 Hot objects like metal or glass.
 Electricity.
 Radiation Exposure.
 Chemicals like acids, alkalis, gasoline, paint thinner and others.
 Friction such as a rug burn.
 Prolonged Exposure to Subzero Temperatures.
 Icy Surfaces Contact.

2.5.1.1 Burns from contact with Hot Surfaces

Apart from the engine room and the Galley there are also other hot surfaces on board Tankers.
 Steaming Lines;
 Hot Water lines (e.g. for tank cleaning)
 Hot surfaces in general in hot climate

2.5.1.2 Burns from contact with Cold Surfaces / Cold Frostbites

Cold burns onboard are common. People coming in contact with metal surfaces that are at
extremely cold temperatures, are prone to cold burns.
When their skin is moist, they may receive cold burn .almost instantaneous
All personnel working with extremely cold metal surfaces including galley personnel) must
take all necessary precautions and wear the appropriate PPE (Cold Store Gloves).

2.5.1.3 Burns from contact with Chemicals /Chemical Frostbites

In the Maritime industry, Chemical Frostbites may be encountered when working with
liquefied Cargoes e.g. Anhydrous Ammonia in LPG Carriers - Manifold connections’ area or
with the Vessel’s cooling / refrigerating system e.g. Freon.
In this case, heat is being transferred from the skin and organs to the cold body that is in contact.
In other kinds of burns, the body that causes the burn is hotter and heat is transferred to the skin
or the organ.

Page 19 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

Symptoms of frostbite include a “pins and needles” sensation and then numbness in the area.
Initially there may be throbbing or aching. In severe frostbite, when the tissue starts to freeze,
the skin at that area may appear white and numb.
In areas affected by frost burn, abnormal accumulation of blood takes place. In addition to
accumulation of body fluids, a blood clot may form thereby preventing blood circulation around
the area resulting in tissue decay. Normal functioning of the body is disturbed because of
cooling of the internal organs, which will lead to a critical condition called hypothermia.
Cooling of the brain or heart is very dangerous.
Special caution must be taken when dealing with all the above mentioned.
The appropriate PPE must be worn i.e. safety gloves, safety shoes, special Boiler suits etc.
For dealing with chemical, the MSDS must be carefully reviewed and all relevant safety
precautions must be taken.
(For more details on Burns & Burn Prevention, refer to Circular Hygiene No.39-Burns –
Heat/Cold Stress)

2.5.2 Burn Prevention Tips

To Reduce the Incidence / Severity of Burn Injuries Seafarers must:
 Be Aware & Apply Safety Protocols.
 Don’t take chances or shortcuts.
 Know the location of and the operating procedure for emergency and safety equipment
BEFORE the emergency.
 Properly Maintain Safety Equipment.
 Store and handle chemicals correctly and according to directions. Read labels and the
MSDS for any chemicals you work with.
 Be aware of the position of safety showers and eye wash stations in each high risk area in
advance.
 When working with strong chemicals use appropriate Personal Protective Equipment.
 Actively participate in on-board safety programs & Drills.
 Report potential hazards as soon as they are noted during Daily Work Meetings & Safety
Meetings.
 Always address relevant Risk Assessments provided by Office and if necessary amend
depending on work specific circumstances.
 Don’t be distracted by work-related or other problems during operations.
 Note emergency evacuation route as these are indicated during familiarization and through
relevant drills on-board.
 Have available & use accessible means of calling for assistance i.e. portable telephones,
walkie-talkies.
 Ask questions when unsure of procedures.
 Know what to do if an accident happens i.e. first aid.
 Practice good housekeeping; scattered debris is a likely place for a fire to start.

Page 20 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

 Keep sparks and open flames away from combustible and flammable materials.
 Maintain and use electrical equipment in a safe manner to prevent fires and electrical burns.
 Place oily or solvent-soaked rags in approved, covered metal containers.
 The Galley kitchen is a common scene for burn injuries. Keep pot handles turned inward
on the stove and don't leave cooking unattended. Use insulated mitts and pot holders for
handling hot pots.

2.5.3 Other Low or High Temperature Surfaces’ Contact Impacts

Apart from the immediate and direct impact of coming into contact with Low or High Temperature
surfaces and environments, there are extra and more indirect impacts applicable. These include:
 Heat Stress.
 Cold Stress.

2.5.4 Skin Care

The skin provides natural protection so long as it remains intact and undamaged. However, the opening
of skin pores and hair follicles, being a normal body function experienced on board in warm climates
or work areas, do present access to skin irritants. Heavy sweating, far from giving a dilution effect to
soluble irritants, will make the skin sodden and thus less resistant to chemical or irritant agent attacks.
 No occupation on board ship is considered entirely free from the risk of skin disease and
equally not all skin diseases are of occupational origin.
 All personnel are cautioned in the handling of hazardous substances. Proper preventative
measures and personal protection advice must be strictly followed.
o Types of chemicals which will cause skin disease include contact irritants (acids, alkalis
and organic solvents), contact sensitizers or allergens (nickel, chromates and rubber
additives) and photosensitizes which require the stimulus of sun or UV light (coal tar
pitch).
o Additional agents which have proved the cause of skin disease include cutting oils,
inorganic and organic chemicals, de-greasing agents, tar, pitch and other products of
coal tar, physical agents including heat, light, humidity and ionizing radiation,
horticultural agents and dermatitis causing agents such as flour, sugar, cement dust,
slurry and glass fibre.
 Always remember using the appropriate PPE prior handling hazardous substances.
o Always use the correct item of clothing or equipment necessary for the work e.g. cotton
gloves give little protection against liquids, many organic solvents will penetrate rubber,
heavy PVC gloves cause loss of manual dexterity.
 DO NOT rely on so-called barrier creams to effect skin protection.
o They are unlikely to be effective against allergic contact dermatitis.
o Emollient creams applied after skin cleansing help to replace the natural skin grease
removed by depressants or organic solvents.

Page 21 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

Prompt treatment of all wounds is essential as once the skin is broken, chemicals can penetrate to lower
dermal levels and be readily absorbed into the body.
 All wounds must be dressed and re-dressed whilst the individual is at work.
Personnel shall note that although occupational dermatomes are not infectious or contagious, a high
standard of personal hygiene is most important in the combating of skin diseases.
Contaminated clothing must be washed or safely disposed of if washing is impracticable. Persons with
a pre-history of skin problems to be extra carefully.

2.6 HEAT STROKE

Four (4) environmental factors affect the amount of stress a worker faces in a hot work area:
 Temperature.
 Humidity.
 Radiant Heat e.g. from sun or a furnace.
 Air Velocity.
On board ship, seafarers most at risk of suffering from Heat Stroke are those:
 Working in the Engine Room,
 Working on Deck in the sun,
 Working in confined spaces,
 Participating in fire-fighting drills, dressed in fireman’s outfits.
The body reacts to high external temperature by circulating blood to the skin which increases skin
temperature and allows the body to give off its excess heat through the skin.
However, if the muscles are being used for physical labour, less blood is available to flow to the skin
and release the heat.
Sweating is another means the body uses to maintain a stable internal body temperature in the face of
heat.
However, sweating is effective only if the humidity level is low enough to permit evaporation and if
the fluids and salts lost are adequately replaced.
Of course there are many steps a person might choose to take to reduce the risk of heat stress, such as:
 Moving to a cooler place.
 Reducing the work-pace or load.
 Removing or loosening some clothing.
Nevertheless, if the body cannot dispose of the excess heat, it will store it.
Warning signs of a heat stroke are:
 Headache, dizziness and discomfort,
 Restlessness and confusion,
 Hot, flushed, dry skin,
 Rapid deterioration in the level of response,
 A full bounding pulse,
 Body temperature, above 40 0C.

Page 22 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

The next stage is most often fainting and death is possible if the person is not removed in time and
treated for heat stroke.

Ways to Prevent Heat Stroke and Dehydration

 Wear light, loose-fitting, breathable - like cotton - clothing.

 Drink plenty of cool water, containing salt before, during and after the exposure to heat
i.e one (1) cup (400-500 ml) every 15-20 minutes.
 In conditions of moderate heat, at least four (4) liters of water are required.
 In extreme high temperatures (as in the Engine Room) at least 6-7 liters of water must be
consumed.
 Take a 15-minute break away from heat sources or direct sunlight for every one (1) hour
of exposure.

 Allow your body to cool down (during your break go to an air-conditioned room, you can take a
cool shower, sponge your body with cold water etc, apply iced towels )
 Avoid eating large meals before working in hot environments.
 Avoid caffeine and alcoholic beverages since these make the body lose water and increase the risk
for heat illnesses.
 If required, salt tablets to be provided to crew, when working under very hot climate or environment
(i.e Engine Room).

2.6.1 Excessive Sun

Especially in hot climate the crew might be exposed to excessive sunshine.
All Crew working in the sun must wear the appropriate PPE, including a Safety Helmet.
Direct skin contact with sunlight can create severe burns in a very short time.
The publicized risks of over-exposure to sunlight (UV) for vacationers also apply to personnel working
on deck.
Risks such as:
 malignant melanoma,
 skin cancer and
 changes of appearance to moles and other skin blemishes are possible.
When working under excessive sun, the following precautions must be taken by Crew:
 They must wear boiler suits, which cover all parts of the body to avoid sun burns
 They must use sun-blocks, if necessary.
 If full protective clothes are worn (like e.g. Chemical Suits), then work must be of short
duration.
 All precautions, detailed in the previous paragraph “Ways to prevent Heat Stress” must be
taken.

Page 23 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

2.6.2 Excessive Humidity

The Department head must carefully evaluate the time for crewmembers working in an area with high
humidity in order to avoid a collapse of the same. Also, when sweating, salts lost are to be adequately
replaced.

2.6.3 Excessive Light

Watch keepers on the Bridge might be exposed to excessive sunlight, directly and/or mirrored by the
water, which potentially can damage the eyesight.
If sunscreens are not installed on the Bridge, then appropriate sunglasses MUST be worn with a
minimum protection of UV100.

2.7 COLD STRESS

(This to be reviewed in conjunction to paragraph 2.5.1.2-“Burns from contact with Cold Surfaces /Cold
Frostbites).
Four (4) environmental conditions which cause cold related stress are:
 Low Temperatures.
 Cool High Wind.
 Dampness & Cold Water.
 Wind Chill.

Ways to prevent Cold Stress

Supervisors
 Allow time for seafarers to acclimate to the cold temperatures;
 Ensure that crew are medically fit to work in excessive cold, especially those who are at risk from
the information listed above;
 Caffeine must be discouraged because it increases the water loss and blood flow to the
extremities;
 Ensure that crewmembers drink warm sweet drinks and soups to maintain caloric intake and fluid
volume;
 Make sure workers understand the wind-chill factor and the effects that it can have on the body;
 Provide hot drinks and regular breaks under extremely cold working conditions;
 Seafarers who are shivering severely to get inside out of the cold;
 Radiant heaters may be used to warm crewmembers in the accommodation, taking relevant safety
precautions.
 Shield work area from drafts or wind to reduce the wind chill. Use insulating materials on
equipment handles when temperatures drop below 30°F, especially metal handles;
 If possible, heavy work must be scheduled for the warmer parts of the day. Crewmembers must
take frequent breaks out of the cold.

Page 24 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

Try to work in pairs so workers can keep an eye on each other and watch for signs of cold stress.
Avoid fatigue since energy is needed to keep muscles warm. Take frequent breaks and eat warm, high
calorie food such as pasta to maintain energy reserves.

Crewmembers
 Use the Cold Stress Disorders table to recognize the signs and symptoms of cold stress;
 Recognize the signs and symptoms of overexposure in themselves and others. Refer to the Cold
Stress Disorder table for further information;
 Wear proper clothing using the information listed below;
 Minimize skin contact with cold metal handles and other cold metal equipment;
 Using the information listed in the at risk employees section, communicate with your supervisor
any risk factors you may have;
 Workers showing signs or symptoms of any cold stress disorder must get inside out of the cold and
refer to the Cold Stress Disorder table for further instructions;
 Workers seeking shelter out of the cold must remove their outer layer of clothing and loosen other
clothing to let sweat evaporate.
 Wear at least three layers of clothing:
o An outer layer to break the wind and allow some ventilation - Gortex or Nylon.
o A middle layer of down or wool to absorb sweat and provide insulation even when wet.
o An inner layer of cotton or synthetic weave to allow for ventilation.
 Wear a hat. Up to 40% of body heat can be lost when the head is left exposed;
 Wear insulated boots or other footwear. Tight fitting footwear restricts blood flow. Footwear must
be large enough to allow wearing either one thick or two thin pairs of socks;
 Wear mittens instead of gloves, if possible;
 Keep a change of dry clothing available in case worn clothes become wet;
 Do not wear tight clothing. Loose clothing allows for better ventilation;
 Cover your mouth to protect your lungs, avoid taking deep breaths and minimize talking;
 Employees who get hot while working must open their jackets but keep hats and gloves on.
 Drink plenty of liquid, avoiding caffeine and alcohol. It is easy to become dehydrated in cold
weather.

For more details on the effects of contact with cold /hot surfaces, refer to Circular
Hygiene No. 39 and to Risk Assessment H-04- “Working close to Hot/Cold Surfaces”

Page 25 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

2.8 ASBESTOS

ASBESTOS

2.8.1 What is Asbestos and Risks from Exposure to Asbestos

Asbestos is a long known naturally occurring mineral, popular among manufacturers and
builders in the late 19th century.
It was used in such applications as electrical insulation for hotplate wiring and in
building insulation.

Aasbestos can be deadly, and has been scientifically linked to:

 Lung cancer,
 Asbestosis (a severe scarring of the lungs), and
 Mesothelioma, a particularly aggressive cancer that strikes the protective lining covering
many of the body's organs.

2.8.2 Products containing Asbestos

 acoustical plaster  drywall (fireproof)  roofing papers
 brake linings  drywall joint compound  roll board
 boiler insulation  floor tiles  refractory
 bricks  gloves cements
 cables  gaskets (heat, fire & acid resistant)  roofing felts
 ceramic tile  joint compounds  spackle
 ceiling tiles  lawn furniture  shingles
 ceiling insulation  mastic adhesives  spray
 cement (pipes and fireplace cement)  millboard fireproofing
 cements (emulsion insulating)  packing  trowelled thin
 clay pipe insulation set materials
 cloth  paints  wires
 clutches  paper
 coatings (fire retardant)  paper tape
 concrete  preformed pipe wrap
 putty

Presently Asbestos is found in only a few new products,

Such as GASKETS used in brakes.

Page 26 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

2.8.3 Company Procedures on Asbestos

The Company has the following procedures for the management of Asbestos onboard:
A. Requisitioning of Asbestos Free items /material and checking before ordering and
receiving onboard.
 The Company does not supply any items which contain asbestos.
 When issuing requisitions, Shipboard Personnel must check the IMPA Code and ensure
that they order “Asbestos free” products.
 When the requisition is received in Office, the Purchasing Department ensures that the
materials/ products which have been requisitioned are “asbestos free” products.
 When the Supplier’s Offer/ Price Quotation is received by the Purchasing Department,
the Purchasers re-ensure with the supplier (in writing) that the items/ materials to be
supplied are “Asbestos free”.
 When receiving the ordered goods onboard, a last check must be made by the Shipboard
Personnel that the goods delivered are “Asbestos free”.
 Any discrepancy must be immediately made known to the Purchasing Department and
must not be accepted onboard.

The Chief Officer who is the Ship’s Safety Officer,

is the person appointed to manage asbestos related issues.

B. Inventory of Dangerous Goods and Hazardous Substances

The existing form SF/SEC/915- “Dangerous Goods and Hazardous Substances List”
requires the recording of items including “Asbestos”.
This form is filled in and maintained by the Safety/ Security Officer of the Vessel i.e. the
Chief Officer.

C. Risk Assessments for the Removal of Asbestos Risk Assessments for the removal of
Asbestos has been issued (H-02) providing guidance.
However, as already stated, it is Company Policy to employ specialized Shore Contractors
for this task.
(The Risk Assessment exists only as a control measure to Monitor Specialized 3RD Party
Contractor).

D. Work Permit for Asbestos

The Company IMS includes a Work Permit for Asbestos Removal (SF/SAQ/424)
(The Risk Assessment exists only as a control measure to Monitor Specialized 3RD Party
Contractor).

It is Company Policy to employ specialized Shore Contractors to carry out the

Asbestos removal in a safe manner, which would not endanger the health of the ship’s
personnel.

Page 27 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

For more details and specific guidance on Safety precautions when working on asbestos, refer to:
 Circular Hygiene No. 36
 Risk Assessment H-02 “Asbestos Exposure”
 Procedure Work Permits-“Working with Asbestos” ( PRO (002 ) –PROC 05 )
 Asbestos Removal Permit ( Form SF/SAQ/424)

2.9 MENTAL HEALTH ISSUES

2.9.1 COMMERCIAL PRESSURE
Many incidents have happened in the past due to Commercial Pressure, meaning that the vessel has
deviated from Company Procedures due to the pressure from commercial departments.
The company is fully committed, supporting the vessel and DOES NOT accept any commercial
pressure leading to any kind of deviation from company procedures, rules and regulations, industry
guidelines or best practice.
In case the vessel will face any kind of commercial pressure, as described above, the DPA or the
Operations Director must be informed without delay.

2.9.2 STRESS
Stress is a natural physical and mental reaction to life experiences.
Crew Stress can be caused by various reasons (Work, Personal, Family, Relations with colleagues
onboard etc).
If stress levels stay elevated for long periods, they may affect health in a very negative way.
Stress symptoms are:
 Headaches,
 Irritability,
 Anxiety,
 Heartburn,
 Rapid Breathing,
 Risk of Heart Attack
 Pounding heart,
 Insomnia,
 Week immune system,
 High Blood sugar
 High Blood Pressure,
 Stomach ache.
Anybody who is under stress must inform his Department Head.
The Department Head must discuss this issue with the Master, who in turn will try to identify the
reasons for this.
If the situation cannot be solved onboard, the Company must be notified in order to further investigate
the reasons and provide support, as required.
Another very important Stress Factor is Emergency Response.

Page 28 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

Therefore, during Emergency Response the Emergency Response Team Leader must try to remain
calm, and also calm down the other Team Members. Time must be given when the stress level is too
high, in order to avoid the risk of taking wrong decisions.

2.9.3 POST –TRAUMATIC STRESS

Special care shall be taken for crewmembers after a severe incident.
A mental check might be carried out to protect the individual from restarting working when not fit for
duty due to post traumatic stress.

2.9.4 MENTAL HEALTH / DEPRESSION

Mental health issues in the Shipping Industry relate to the nature of the Seafarers’ job.
The key causes, which may result in stress and Mental Health issues / depression are:
 Separation from family and friends.
 Isolation and loneliness onboard.
 Concern over leaving loved ones behind.
 Lack of good quality sleep.
 Poor diet.
 Port Inspections.
 Working under time pressures.
 Extreme temperatures.
 Heavy seas for a long period.
 Claustrophobia.
 Pirate attack threats.
Symptoms of Mental Health Issues / Depression:
 Persistent sad, anxious or "empty" mood;
 Feelings of hopelessness, pessimism;
 Feelings of guilt, worthlessness, helplessness;
 Loss of interest or pleasure in hobbies and activities, including sex;
 Decreased energy, fatigue, feeling "slowed down";
 Difficulty concentrating, remembering, making decisions;
 Insomnia, early-morning awakening, or oversleeping;
 Low appetite and weight loss or overeating and weight gain;
 Thoughts of death or suicide, suicide attempts;
 Restlessness, irritability;
 Persistent physical symptoms that do not respond to treatment, such as headaches, digestive
disorders and pain for which no other cause can be diagnosed.
Not only the Masters and Officers, but all crew must be alert,
If any such signs are observed, the Master must be notified immediately.
The Master in turn must notify the Company in order to arrange support and take any other action
required.
The Shipping Industry has established Support Networks, which can provide assistance on Mental
Health issues. (POSTER 57).

Page 29 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 11
Manual Prime Gas Management Inc.
(003) HEALTH & MENTAL HEALTH EFFECTS OF Revision: 08
AMBIENT FACTORS ONBOARD Eff. Date: 31/10/2020

2.9.5 Stress Caused by Social Media

Several times Seafarers become distracted in their work, due to some communication they’ve had with
their family.
Complete focus is a must on the job for the safety of Crewmembers themselves and all onboard.
Personal and professional lives must be kept apart at all times.
This issue must be brought for discussion in Safety Meetings, by the Master, and the hazards which
such a practice presents, must be highlighted.
The Master shall be alerted to recognize signs of stress caused by Social Media, which affect the
performance of the crewmembers.
Moreover, the Company has taken measures to control the overuse of Internet and Social Media, by
restricting free Internet to a few hours a day.

3. RECORD
 Asbestos Removal Permit SAF/SECTION 11 SF/SAQ/424
 Megger Test – Vibration MTN/SECTION 08 SF/TEC/115
 Noise and Vibration Levels Measurements SAF/SECTION 11 TEMP 09
 Ship’s Inspection Report PRO/PRO 17 – OFF/TEC/101
 Mental Health -Seafarers’ Support Networks SAF/SECTION 11 POSTER 57

Page 30 of 30
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

Contents
1. PURPOSE .................................................................................................................................... 3
2. PROCEDURE .............................................................................................................................. 3
2.1 General Precautions .................................................................................................................. 3
2.1.1 General Housekeeping .......................................................................................................................................... 3
2.1.2 Basic Fire Precautions .......................................................................................................................................... 3
2.1.3 Lighting ................................................................................................................................................................ 3
2.1.4 Guarding/Securing /Marking of Openings ............................................................................................................ 4
2.2 Working in Void Spaces/Duct Keel and Pipe Tunnels ............................................................. 4
2.3 Work in Tanks and Pressurized System ................................................................................... 4
2.4 Working with Lifting Appliances and Ladders ........................................................................ 4
2.4.1 Gangways and Accommodation Ladders ............................................................................................................. 6
2.4.1.1 Gangways and Accommodation Ladders .......................................................................................................... 6
2.4.1.2 Shore Gangways ................................................................................................................................................ 7
2.4.2 Pilot Ladders ......................................................................................................................................................... 7
2.4.3 Pilot hoists ............................................................................................................................................................ 9
2.5 Working In Engine Room......................................................................................................... 9
2.5.1 General precautions .............................................................................................................................................. 9
2.5.1.1 Air Starting Systems Explosions ....................................................................................................................... 9
2.5.1.2 Crankcase Explosions ........................................................................................................................................ 9
2.5.1.3 Scavenge Fires ................................................................................................................................................... 9
2.5.1.4 Purging of Boiler Furnaces .............................................................................................................................. 10
2.5.1.5 Use of Boiler Gauge Glasses ........................................................................................................................... 10
2.5.1.6 Machinery Maintenance................................................................................................................................... 10
2.5.1.7 Fuel Leaks ........................................................................................................................................................ 11
2.5.1.8 Cleanliness and Housekeeping ........................................................................................................................ 11
2.5.2 Working near moving parts ......................................................................................................................... 11
2.5.3 Bilge pumping.............................................................................................................................................. 12
2.5.4 Escape routes from machinery spaces ......................................................................................................... 12
2.5.5 Entering Boilers ........................................................................................................................................... 12
2.5.6 Combustion Equipment /Funnel Emissions ................................................................................................. 12
2.5.7 Blowing Boiler Tubes .................................................................................................................................. 12
2.6 Working With Electronic and Electrical Equipment .............................................................. 13
2.6.1 Electrical equipment ........................................................................................................................................... 13
2.6.2 Electronic equipment .......................................................................................................................................... 13
2.6.3 Electrical and other fittings ................................................................................................................................. 13
2.6.4 Storage of Batteries ............................................................................................................................................. 14
2.6.5 Portable Electrical Equipment ............................................................................................................................ 15
2.6.5.1 General ............................................................................................................................................................. 15
2.6.5.2 Electrical Equipment on Flexible Cables (Wandering Leads) ......................................................................... 15
2.6.5.3 Air- Driven Pumps ........................................................................................................................................... 16
2.6.5.4 Torches (Flashlights) ....................................................................................................................................... 16
2.6.5.5 Other Portable Electrical or Battery Powered Equipment............................................................................... 16
2.6.5.6 Lithium Batteries.............................................................................................................................................. 17
2.6.5.7 High Voltage (>220) ........................................................................................................................................ 18
2.7 Hand Tools, Machinery and Workshop Machinery ............................................................... 18
2.7.1 General Instructions ..................................................................................................................................... 18
2.7.1.1 Identify the correct tool for the job and ensure proper use. ......................................................................... 18
2.7.1.2 Identify Personal Protective Equipment (PPE) required by the user or personnel nearby ........................... 18
2.7.1.3 Inspect the condition of the Tools before their use. ..................................................................................... 18
2.7.1.4 Ensure that persons who will use the tools are trained in their use. ............................................................. 19
2.7.1.5 Ensure that the tools are operated properly during the work. ...................................................................... 19
2.7.1.6 Additional precautions for Electric Power Tools ......................................................................................... 19
2.7.1.7 Ensure safe storage after use ........................................................................................................................ 19
2.7.1.8 Identify Work Permit Requirements. ............................................................................................................ 20
Page 1 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

2.7.2 Pneumatic /Air Driven Hand Tools .................................................................................................................. 20

2.7.2.1 Grit Blasting..................................................................................................................................................... 21
2.7.3 Workshop and Bench Machines ......................................................................................................................... 21
2.7.3.1 Operation by trained personnel only ................................................................................................................ 21
2.7.3.2 Inspect the condition of the machines before their use .................................................................................... 21
2.7.3.3 Identify the necessary PPE which must be worn. ............................................................................................ 22
2.7.3.4 Inspect the surrounding area ............................................................................................................................ 22
2.7.3.4 Ensure proper operation ................................................................................................................................... 22
2.7.4 Grinding Wheels ................................................................................................................................................. 23
2.7.5 Compressed air ................................................................................................................................................... 25
2.7.6 Ground Tackle .................................................................................................................................................... 26
2.7.8 Working with Rotating Machinery and Equipment ............................................................................................ 26
2.8 Fire Doors and Accommodation Doors .................................................................................. 27
2.9 Use of Digital Camera ............................................................................................................ 27
3. RECORD ................................................................................................................................... 28

Page 2 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

1. PURPOSE
This section describes the procedure for Safe Working Onboard.

2. PROCEDURE
While precautions in this manual constitute minimum standards to be observed, nothing herein
precludes from prescribing supplementary, or more stringent, precautions for special conditions as
deemed necessary for ships undergoing repair works in shipyards where additional safety precautions
prescribed for an industrial environment, are required.
Several activities of this section form part of routine Risk Assessment.

2.1 GENERAL PRECAUTIONS

2.1.1 General Housekeeping

 Keep all areas clean, dry and free of rubbish, slipping and tripping hazards.
 Stow materials, spares and other supplies securely and correctly.
 Keep tools, fittings and equipment in good order. After a job is finished put the tools back in their
correct place.
 Ensure escape routes and emergency exits are not obstructed.
 Secure all moveable items.

2.1.2 Basic Fire Precautions

 Look out for and remove any fire hazards
 Ensure that electrical items are properly connected and no unauthorized equipment is in use.
 Ensure that lighting is sufficient.
 Ensure that there are no leaking pipes or fittings.
 Keep paint and other flammable materials stowed correctly.
 Dispose oil soaked rags and other flammable materials in fire proof receptacles.
 When designated Smoking Areas, have portholes opening directly to open deck, then these should
be ensured closed and sealed, in order to avoid accidental opening, when the vessel is in port.

2.1.3 Lighting
Adequate lighting must be provided in all ship’s spaces.
The level of lighting must be sufficient in order to:
 Facilitate the safe movement of crew in all ship spaces
 Enable work to be carried out safely, taking into consideration the environment where the
work is undertaken and the degree of detail each work requires.
 Minimize glare and dazzle.
 Avoid the formation of deep shadows and sharp contacts in the level of illumination between
one area and the other.
Where visibility is poor due to weather or working conditions (i.e due to fog, clouds, dust or steam),
which could lead to an increase in the risks of accidents occurring, the level of lighting must be
increased.
Lighting facilities must be properly maintained. Broken or defective lights must be reported to the
Page 3 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

responsible person and repaired as soon as practicable.

Before leaving and illuminated are or space, a check must be made that there are no other persons
remaining within that space, before switching off or removing the lights.
Unattended openings in the deck must either be kept illuminated or be properly closed before lights are
switched off.
Emergency Lighting must be provided for all crew working and living areas.

2.1.4 Guarding/Securing /Marking of Openings

Hatchways that are open for handing cargo or stores, through which a person may fall or on which they
may trip, must be closed as soon as work stops, except during short interruptions.
The guardrails of fencing must have no sharp edges and must be properly maintained. Where necessary,
locking devises and suitable stops or toe boards must be provided.
Guardrails or fencing must consist of an upper rail at a height of 1 metre and an intermediate rail at a
height of 0.5 metres. The rails may consist of taut wire or taut chain.
Where the opening is a permanent access way, or where work is in progress which could not be carried
out with the guards in place, guards do not have to be fitted during short interruptions in the work (e.g.
for meals), although warning signs must be displayed where the opening is a risk to other persons.

2.2 WORKING IN VOID SPACES/DUCT KEEL AND PIPE TUNNELS

Because of restricted natural ventilation, these spaces may be oxygen deficient. In addition, they are
adjacent to cargo tanks and ballast tanks, hydrocarbon vapour may leak into them.
It must be recognized that the rescue of an unconscious or injured person may be very difficult.
Therefore entry procedures must be strictly followed.
Upon completion the responsible officer must check the space to ensure that all tools, equipment and
materials have been removed.

2.3 WORK IN TANKS AND PRESSURIZED SYSTEM

Before commencing work in a pressurized system ensure:
a. All applicable pressure gauges read zero.
b. All drains have been opened and checked to verify pressure has been relieved.
c. All necessary valves have been lashed closed and “DO NOT OPERATE” warning signs posted
as and where required.
d. Valves lashed to be logged.

2.4 WORKING WITH LIFTING APPLIANCES AND LADDERS

“Lifting equipment” means any mobile or stationary appliance which is used anywhere onboard ship
for the purpose of suspending, raising, lowering loads or moving them from one position to another
whilst suspended.
Lifting equipment includes, but is not limited to, cargo cranes, stores cranes, engine room cranes, chain
blocks, forklift and container handling vehicles.
No person shall be allowed to operate lifting equipment without adequate training and familiarization
with the operating instructions.
Page 4 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

No appliance is to be operated in a manner other than that described in the operating instructions.
The stevedores/workshop who are intended to use ship’s lifting equipment are to be presented with
appropriate operating instructions before use of relevant gear.
Lifting appliances must not be operated outside their design limits regarding safe working load, wire
speed, list, trim or dynamic movement of the vessel. All these limitations are to be clearly marked on
the appliance.
The maintenance and inspection of some lifting appliances could be controlled as per national
requirements.
Controls are permanently and clearly marked with their function and operating directions and
instructions.
Controls must not be modified in any way from their original specification.
Any locking devices fitted to controls must be kept in good condition.
All fitted safety devices limit switches, cut-offs or pawls are to be kept in good working order and
tested regularly.
Safety devices must never be isolated or overridden.
Lifting appliances must always be attended when in the ‘ON’ position.
When work is completed the appliance is to be secured as applicable and the power turned off.
Lifting appliances must never be used to drag heavy loads, or to pull loads from under-deck where the
fall wire has to pass round edges.
Wire ropes must be regularly inspected for damage and kept properly lubricated.
Care must be taken to ensure that effective internal lubrication is applied so that the rope is not allowed
to dry out.
The portable ladders used by the Ship’s personnel must be visually checked prior to use to ensure their
safety condition.
Monthly periodic checks must be performed and recorded.
Each ladder must be marked with the appropriate “Label No”.
The Chief Officer is responsible for the maintenance of all lifting appliances and associated equipment,
which includes derricks, cranes, engine room lifting appliances, etc.
This equipment is subject to inspection according to regulations laid down by the relevant flag state
and the International Labour Organization (ILO).
All derricks, cranes, blocks, shackles, hooks, etc. are to be marked with their safe working load and
operating parameters.
Every lifting appliance must be tested:
a. Before being taken into service for the first time.
b. After the renewal or repair of any stress bearing part
c. At regular four (4) yearly intervals, after the date the appliance was first taken into service.
(The four yearly interval is being extended to five years for most countries).

Page 5 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

2.4.1 Gangways and Accommodation Ladders

2.4.1.1 Gangways and Accommodation Ladders

Careful attention must be given to ensuring that gangways, accommodation ladders are properly
rigged, illuminated during darkness, and kept in a safe condition at all times when the ship is at
a berth or at anchor.
A safety net must be mounted in way of the accommodation ladders and gangways where it is
possible that a person may fall from the means of embarkation and disembarkation or between
the ship and quayside. (SOLAS Part A-1- Regulation 3-9 -Refer to MSC.1/ Circ 1331-
Guidelines for construction, installation, maintenance and inspection/survey of means of
embarkation and disembarkation).
The Duty Officer is responsible for ensuring that the gangway or accommodation ladder is
adjusted to meet with the changes in the ship's draft or tidal conditions and that it is kept clear
of obstruction.
 Α lifebuoy with buoyant line and a self-igniting light attached to it must be kept at hand at
the gangway, accommodation ladder or pilot ladder.
 Adequate lighting must be provided at night, either by means of a spotlight or by portable
floodlights of an approved type.
 Ladder and gangway stanchions and side rigging must be maintained in good condition.
 Safety nets must always be rigged when an accommodation ladder or gangway is in
use at berth (also see above ref to MSC.1/ Circ 1331).
o These nets, which must be polyester or polypropylene
o Not to be used for any other purpose.
o Be inspected frequently and be replaced if there is any sign of deterioration.
o Inspection of the accommodation ladders and gangways must be carried out monthly
and proper records must be maintained as per the form SF/MRS/234 “Ladders
Inspection Checklist:
o During the inspection attention, must also be paid to the platform system.
 Accommodation ladder brake lubricants must be changed as per manufacturer's
recommendations according to the PMS.
 During each scheduled repair period (special survey, or dry-docking) a full examination of
both: Gangways and platform structure must be carried out.
o Attention must be paid to any signs of galvanic corrosion.
o Any plugs or joints between different metals must be renewed.
 Accommodation ladders must not be used at an angle of inclination more than 55° below
the horizontal, unless specifically indicated otherwise by the manufacturers or other
reliable data.
 Gangways must not be used at an angle of more than 30° from the horizontal, unless
specifically indicated otherwise by the manufacturers or other reliable data.
 All accommodation ladders and gangways must be clearly marked, with:
o The manufacturer's name
o Model number
o Safe working load
o Maximum number of persons
o Date of last load test.

Page 6 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

Each accommodation ladder and gangway must be clearly marked at each end with a plate
showing the restrictions on the safe operation and loading, including the maximum and
minimum permitted design angles of inclination, design load, maximum load on bottom end
plate, etc.
Where the maximum operational load is less than the design load, it must also be shown on the
marking plate.
The maximum number of persons is the safe working load divided by 75 (using 75kg as an
average personal weight).

!!! Do not lower the ladder beyond its designed maximum operating angle.
A good practice is to fit a plate (similar to those on the vessel’s cranes) indicating the safe
operating angle of the accommodation ladder.
Gangways, etc. shall be sound, well secured, fitted with the designed rails and / or ropes and
have safety nets rigged underneath.
!!! Crewmen when working over the side, in the rigging process shall wear, at all times, a
life jacket and safety harness.
During the hours of darkness adequate illumination must be provided. A lifebuoy with line must
always be available at the head of the gangway.
Special attention must be paid to see that overloading of the gangway does not occur.

2.4.1.2 Shore Gangways

The use of a shore gangway does not relieve the ship of its responsibility for providing safe
access. The OOW must examine the Gangway ensuring that it is properly rigged and deployed
(including the Gangway Net) and is in a safe condition for use.
This Gangway MUST NOT be used if there are any doubts about the condition.
The responsibility for accommodation ladders or gangways always remains with the ship.
All equipment must be frequently inspected with special attention given prior to arrival at port
or pilot station.

2.4.2 Pilot Ladders

Pilot ladders may be used for access to the vessel if the gangway or accommodation ladder cannot be
used.
 The pilot ladder NOT to be defective in any area
o defects must be rectified prior to use
 When rigged, it must at least one meter above the upper landing place, unless there are hand
holds.
 It is must be ensured that it will not be slack and that it will not shift sideways.
 A poster with the pilot ladders specifications (by IMO requirements) is posted on the bridge.
 The Pilot ladder being inspected at least one a month.
 The requirements for pilot ladders are comprehensively covered in SOLAS 23 (CH V Reg.
17).
It is important for Masters to fully familiarize themselves with these rules and ensure the deployed
ladder complies with SOLAS.

Page 7 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

 An Officer shall always check the ladder prior to use and shall be in attendance
whenever embarking/disembarking pilots and/or shore personnel.
 Man ropes shall be rigged and a lifebuoy with self-igniting light shall be kept at hand ready to
use. A heaving line shall also be kept ready.
 Adequate illumination shall be provided for night use.
 Pilot ladders shall not be used for any other purpose.
Rules relating to the construction and placement of pilot ladders and generally for the pilot embarkation
- disembarkation procedures are presented as follows - according to A.1045 (27) of IMO.
Regarding the construction of the ladder:
Handholds shall be provided to ensure a safe passage from the deck to the head of the ladder and vice-
versa.
The steps of the ladder shall be:
 Made preferably of hardwood, free from knots or other irregularities, smoothly machined and
free from sharp edges and splinters or of suitable material of equivalent properties.
 The steps of the ladder are provided with an efficient non-slip surface, either by longitudinal
grooving or by the application of an approved non-slip coating.
 The steps of the ladder shall be not less than 400 mm long, 115mm wide and 25mm in depth,
excluding an y nonslip surface or coating and
 Equally spaced, not less than 310 mm or more than 350 mm apart and secured in such a
manner that they will remain horizontal.
 The side ropes of the ladder shall consist of two uncovered manila ropes not less than 18mm
in diameter on each side with no joints and has a breaking strength of at least 24 kilo Newtons
per side rope.
 Each rope shall be continuous.
No Pilot ladder must have more than two replacement steps which are secured in position by
a method different from that used in the original construction of the ladder and any steps so
secured must be replaced as soon as possible with steps secured in position by the method
used in the original construction of the pilot ladder.
When any replacement step is secured to the side ropes of the pilot ladder by means of
grooves in the sides of the steps, such grooves must be in the longer sides of the step.
Pilot ladders of more than five steps must have spreader steps not less than 1.8 long provided
at such intervals as will prevent the pilot ladder from twisting.
The lowest spreader step must be the fifth step from the bottom of the ladder and the interval
between any spreader step and the next must not exceed nine (9) steps.
When a retrieval line is considered necessary to ensure the safe rigging of a pilot ladder, the
line must be fastened at or above the last spreader step and must lead forward.
The retrieval line must not hinder the pilot nor obstruct the safe approach of the Pilot boat.

Page 8 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

2.4.3 Pilot hoists

The use of mechanical pilot hoists IS PROHIBITED.

2.5 WORKING IN ENGINE ROOM

2.5.1 General precautions

The Chief Engineer is ultimately responsible for ensuring the safe operation of the engine room and
the safety of personnel within his department by encouraging the use of safe working practices at all
times.
2.5.1.1 Air Starting Systems Explosions
Oil from any source must be excluded from air pipelines. In particular, air compressor discharge
lines must be checked frequently to ensure that all oil and water is drained before it can be
distributed around the system.
Periodic inspections of compressed air systems must include examination of air pipelines to
ensure that no build-up of oil is occurring.
Highly flammable cleaning fluids must never be used in any part of a compressed air system.
Any residue of liquid or vapours could result in an explosion.
In case of burst disk broken, procedure according to makers’ manuals to be followed.

2.5.1.2 Crankcase Explosions

In the majority of cases oil mist detectors are fitted to main engine crankcases to detect any
build-up of a potentially explosive oil mist.
All alarms from oil mist detectors, no matter how suspect the instrument may be, are to be
treated as an emergency situation and the main engine stopped.
Under no circumstances is the alarm to be switched off until the main engine has been stopped.
Great care must be exercised if the main engine has been stopped due to a positive alarm from
an oil mist detector.
The most likely cause of such an alarm will be an overheating bearing or in the case of a trunk
piston engine from leaking piston rings, and sufficient time must elapse for cooling and mist
dispersal before removing a crankcase door for examination.
Oil mist detectors must be regularly maintained and cleaned in order to avoid any false
indications.

2.5.1.3 Scavenge Fires

Fires in the scavenge space of diesel engines can be caused by wear of mechanical components,
faulty fuel injection, inefficient exhaust system and incorrect cylinder lubrication, blow-by
through collapsed rings.
It is also important that oil leaks into the scavenge belts are prevented and that the internal
surfaces of the belts are kept in as clean a condition as is practicable.
Scavenge fires are extremely dangerous and it is important that quick and effective action is
taken to rectify the situation.
Page 9 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

If the scavenge space fire extinguishing system fails to operate or fails to extinguish the fire
then the following action is to be taken:
 Engine revolutions must be reduced immediately to a minimum.
 If possible the fuel is to be cut off from the cylinder unit concerned.
 If more than one cylinder is involved then it will be more effective if the engine is stopped
and the turning gear engaged and continuous turning commenced.
 The cylinder lubricators are then to be advanced to the maximum setting on the effected
cylinders.
 Scavenge space relief valves where possible are to be secured.
 All external scavenge space surfaces must be carefully scrutinized for outbreaks of fire and
strategic cooling applied as necessary.
 There are various types of scavenge space fire extinguishing systems in use i.e. steam, dry
powder and CO2.
 The system applicable to your engine is to be operated strictly according to the
manufacturer’s instructions.

2.5.1.4 Purging of Boiler Furnaces

If the boiler furnace or furnaces are fitted with automatic purging systems then these must be
fully operational.
In case of manual boiler fire-up:
If the furnace or furnaces are not fitted with automatic purging sequence systems or they are
not operational then prior to burner ignition, and on each subsequent occasion prior to re-
igniting the burner or burners the furnace spaces are to be purged using the forced draft fans to
give a minimum of five full changes of furnace air.

2.5.1.5 Use of Boiler Gauge Glasses

Any defect must be reported and rectified as soon as possible.
Pressure water level gauge glasses are to be blown through by an approved method for the type
of gauge glass at least once per week, or whenever the water level indication is suspect.
The water level is to be kept within the upper and lower limits at all times when the boiler is in
use.
If the water level disappears from either the top or bottom of the gauge glass and does not return
immediately, then all burners are to be shut off and kept shut until a water level is restored in
the gauge glass.
Any loss of water level from the gauge glass above or below the set limits must be recorded in
the Engine Log book and reported to the Chief Engineer.
When the water level indicated is suspect it is absolutely essential that remote water level
indications are not used in place of the readings from the boiler water level gauge glass.

2.5.1.6 Machinery Maintenance

No maintenance or repair work which may affect the supply of water to the fire main or
sprinkler systems is to be commenced without the prior permission of the Master.

Page 10 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

No alarm system is to be isolated without the permission of the Chief Engineer.

When machinery guards or other safety devices are removed during overhaul, they are to be
refitted immediately the work is completed and before the machinery or equipment is tested.
Before any machinery or equipment is opened for maintenance it is to be immobilized to
prevent inadvertent starting, particularly when working with automatic or remote control
equipment.
The Officer in charge must give careful consideration to any hazards involved before allowing
maintenance or repairs to, or immediately adjacent to, moving machinery.

2.5.1.7 Fuel Leaks

Fuel oil leaks from bunker tanks, burners and pipelines or other parts of the fuel oil system present
a serious fire hazard and as such these leaks must be rectified immediately.
Frequent inspections of fuel oil systems are essential to ensure that any leaks, which do occur,
are quickly traced and rectified.
If insulation on pipelines, heaters etc. become impregnated with fuel oil, the affected material is
to be removed immediately. It must be replaced with new material after repairing the leak.

2.5.1.8 Cleanliness and Housekeeping

The machinery spaces of the Company's vessels are to be maintained in as clean a condition as
possible.
In achieving a high standard of cleanliness and housekeeping the following will be essential:
 Keep engine room bilges clean and free from oil, whenever practicable, whilst observing
MARPOL regulations.
 Trace and stop any leakage of oil or water.
 Empty save-alls regularly to prevent overflows.
 Keep tank tops, floor plates, gratings, ladders, handrails etc, clean and free from oil.
 Tools and movable equipment must be stowed away properly when not in use.
 Oil rags must be stored /disposed appropriately. There have been a number of incidents
caused by self-ignition of oil rags.

KEEP YOUR WORKSPACE CLEAN AND TIDY

2.5.2 Working near moving parts

As machines of all kinds present a host of hazards onboard, crew must never work on moving parts.
To protect crew from coming into contact with the dangerous parts of the machinery, fencing guards
and other safety devices are supplied.
Whilst working near moving parts you must never wear loose clothing or use loose rags and other items
that may become trapped in the machinery and cause injury.
The officer on watch must be advised of the work taking place and a supervisor must be assigned so
that in case of an incident the Master can be informed immediately.
Attendant crew must immediately stop machinery operation as soon as a hazardous situation becomes
apparent.
Finally crew onboard is solely responsible for their own safety. All personal protection equipment and
safety gear must be used at all times.
Page 11 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

2.5.3 Bilge pumping

The oily water separator must always be left free of oil and the bilge water tank, where fitted, be
pumped out ready for port use whenever the opportunity arises. Ballast and general pumps must not
be used, except in an emergency, using the emergency suction only.
The deck Watch Officer is to be informed of intention to pump bilges. A log entry of any bilge pumping
must be made in the engine room logbook. Required entries must be made in the Oil Record Book
accordingly.

2.5.4 Escape routes from machinery spaces

These routes shall be well known and well-marked as per SOLAS requirements.
Whenever practicable, there must be at least two (2) and preferably more exists available.
If local pilfering conditions require certain doors to be locked it is essential that the pertaining keys be
in the possession of a responsible Duty Officer and Fire Watchman.
Additionally the respective key must be hung on the inside of the door in glass fronted box or similar.
The door locking system shall be mortise door locks and padlocks.

2.5.5 Entering Boilers

Personnel shall not be permitted to enter a boiler until:
a. All burners have been removed.
b. All stop valves to the boiler lashed closed.
c. “PERSONNEL IN BOILER AND DO NOT OPERATE” signs posted.
d. Boiler drums are well ventilated. Lack of oxygen may occur in boilers or other pressure vessels
particularly where oxygen absorbing chemicals have been used to prevent rusting.
e. A responsible man assigned as watchman and stationed outside the boiler to call for assistance
if required.
f. Boiler soot and ash is irritating and highly toxic. Personnel entering boiler drums shall wear
protective dust masks.

2.5.6 Combustion Equipment /Funnel Emissions

To prevent funnel fires and sparks, burners, tubes, uptakes, exhaust manifolds and spark arresters must
be maintained in good working condition.
If a funnel fire happens at sea, or sparks are emitted from the funnel, the tanker must consider altering
course ae soon as possible to avoid sparks falling on the tank deck.
Cargo, ballasting or tank cleaning operations should be stopped and all tank openings closed.

2.5.7 Blowing Boiler Tubes

Boiler tubes must not be soot blown when the ship is in port.
Boiler tubes must be only soot blown prior to arrival and after departure from a port.
At sea, the Officer on Bridge Watch must be consulted before the operation starts and the vessel’s
course should be altered, if necessary.

Page 12 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

2.6 WORKING WITH ELECTRONIC AND ELECTRICAL EQUIPMENT

2.6.1 Electrical equipment

(Refer to Section 05- Work Permits- § 2.9-“Working on Electrical Circuits).

2.6.2 Electronic equipment

Exposure to dangerous levels of microwave radiation must be avoided by strict adherence to
instructions concerning special precautions contained in manufacturer handbooks.
Radar sets must not be operated with wave-guides disconnected unless it is necessary for servicing
purposes when special precautions must be taken.
Eyes are particularly vulnerable to microwave and ultra violet radiation.
Care must be taken to avoid looking directly into radar aerial or wave-guide while it is in operation.
Work must never be undertaken within the marked safety radius of a Satellite terminal antenna.
Exposure to dangerous levels of x-ray radiation may occur in the vicinity of faulty high voltage valves.
Care must be exercised when fault tracing in the modulator circuits of radar equipment.
Radio transmitters and radar equipment must not be operated when men are working in the vicinity of
aerials. The equipment must be isolated from mains supply and radio transmitters earthed.
When equipment has been isolated warning notices must be placed on transmitting and radar equipment
and at the mains supply point to prevent accidental operation.
Aerials must be rigged out of the way to prevent accidental contact. If necessary, exposed lower parts
of the rig must be screened.
High voltage warning notices must be permanently displayed near radio transmitter aerials and lead
through insulators, as practicable.
Fuses must be removed from equipment before work is begun and retained while the work is
proceeding. When working on equipment fitted with capacitors always ensure capacitor discharge
precautions are taken in accordance with the service instructions.

2.6.3 Electrical and other fittings

Unauthorized persons must not interfere with electrical fittings.
Personal electrical appliances must be connected to the ship’s supply only with the approval of the
responsible officer.
Other personal electrical appliances such as radios, TVs, etc. must only be connected to the ship’s
electrical supply after having obtained permission from the officer responsible for electrical equipment
onboard the ship.
Faulty appliances, fittings or wiring must be reported immediately to the head of department.
All electrical appliances must be firmly secured to prevent their movement in all weathers.
Circuits must not be overloaded since these causes the wires to overheat and possibly cause a fire.
Electrical circuits: Defective electrical circuits or equipment including portable lights shall be
immediately disabled / isolated.
Repairs must be effected as soon as possible. Switchboard must be adequately guarded against
accidental contact.
All switchboard doors and protective panels must be in place to all times except when being serviced.
An additional safety precaution shall be the positioning of insulated floor mats around the danger areas.
Fuse pullers: A fuse puller is always to be used to remove or replace fuses.
Page 13 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

2.6.4 Storage of Batteries

When a battery is being charged it “gases”, giving off- both hydrogen and oxygen.
The Battery Storage Room is considered a “Precautionary Space”.
(refer to Section 04- “Entry in Enclosed Spaces” - § 2.3- “Enclosed Spaces” of this Manual)
Because hydrogen is easily ignited in concentrations ranging from 4% to 75% in air, battery containers
and compartments must be kept adequately ventilated to prevent an accumulation of dangerous gas.
Smoking and any type of open flame must be prohibited in a battery compartment.

It is recommended to display a WARNING NOTICE

at the entrance to the Battery compartment.
Attention! Precautionary Space!
Ventilate 15 minutes and check the atmosphere before entry”

Lighting fittings in battery compartments must be properly maintained at all times, with protective
glasses in position and properly tightened. If cracked or broken glasses cannot be replaced immediately,
the electric circuit must be isolated until replacements are obtained.
No unauthorized modifications or additions must be made to electrical equipment (including lighting
fittings) in battery compartments.
Portable electric lamps and tools, and other portable power tools, which might give rise to sparks must
not be used in battery compartments. The battery compartment must not be used as a store for any
materials or gear not associated with the batteries.
A short circuit of even one cell may produce an arc or sparks which may cause an explosion of any
hydrogen present. Additionally, the very heavy current, which can flow in the short circuiting wire or
tool, may cause burns due to rapid overheating of the metal.
Insulation and/or guarding of cables in battery compartments must be maintained in good condition.
All battery connections must be kept clean and tight to avoid sparking and overheating. Temporary
clip-on connections must never be used as they may work loose due to vibration and cause a spark or
short circuit.
Metal tools, such as wrenches and spanners, must never be placed on top of batteries as they may cause
sparks or short circuits. The use of insulated tools is recommended.
The battery charges and all circuits fed by the battery must be switched off when leads are being
connected or disconnected.
If a battery is in sections, it may be possible to reduce the voltage between cells in the work area, and
hence the severity of an accidental short circuit or electric shock, by removing the jumper leads between
sections before work is begun.
It must be appreciated that whilst individual cell voltages may not present a shock risk, dangerous
voltages can exist where numbers of cells are connected together in series.
A lethal shock needs a current of only a few tens of milliamps and particular care must be exercised
where the voltage exceeds 50V.
Battery cell vent plugs must be screwed tight while connections are being made or broken.
The ventilation tubes of battery boxes must be examined regularly to ensure that they are free from
obstruction.

Page 14 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

Lids of battery boxes must be fastened while open for servicing and properly secured again when the
work is finished.
Batteries must be kept battened in position to prevent shifting in rough weather.
Alkaline and lead-acid batteries must be kept in separate compartments or separated by screens. Where
both lead-acid and alkaline batteries are in use, great care must be exercised to keep apart the materials
and tools used in servicing each type, as contamination of the electrolyte may cause deterioration of
battery performance and mixing of the two electrolytes produces a vigorous chemical reaction which
could be very dangerous.
Both acid and alkaline electrolytes are highly corrosive. Immediate remedial action must be taken to
wash off any accidental splashes on the person or on equipment. Hands must always be washed as soon
as the work has finished.
Batteries must always be transported in the upright position to avoid spillage of electrolyte.
A sufficient number of men must be employed for this transportation since the batteries are heavy and
painful strains or injury can otherwise easily result.

2.6.5 Portable Electrical Equipment

2.6.5.1 General
All portable electrical equipment, including lamps, for operation in hazardous areas must be of
an Approved Type.
Adapters must be avoided, unless approved by the Safety Officer or Electrician.
Before use, portable equipment must be examined for possible defects such as damaged
insulation and a check made that cables are securely attached and that they will remain so
throughout the work.
Special care must be taken to prevent any mechanical damage to flexible cables or wandering
leads.
Any identified damage to electrical equipment must be reported to the Safety Officer in order
to deactivate, replace and repair the equipment.
The use of non-intrinsically electrical equipment outside the accommodation or engine room is
NOT allowed.

2.6.5.2 Electrical Equipment on Flexible Cables (Wandering Leads)

The use of portable electrical equipment on flexible cables (also known as wandering leads)
on Tankers and in Terminals must be controlled under the IMS (procedure, Risk Assessment
etc).
On board Tankers, electrical equipment on flexible cables can only be used in cargo tanks and
over the tank deck, if the areas are safe for hot work.
Adjacent spaces should also be at least of one of the following:
 Safe for Hot Work.
 Purged of hydrocarbon gas to less than 2% by volume and inerted.
 Completely filled with ballast water.

Page 15 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

If the adjacent spaces to cargo tanks have not met the above criteria, electrical equipment on
flexible cables can only be used if at least one of the following applies:
 All tank openings to the adjacent spaces are closed throughout the operation.
 Electrical Equipment, including the flexible cables/wandering leads, is intrinsically safe.
 The Electrical equipment is in an approved explosion-proof housing.
Any flexible cables must be:
o of a type approved for extra hard usage,
o have an earth conductor and
o be permanently attached to the explosion-proof housing.
Certain types of equipment that are approved for use over the tank deck only.
The above does not apply to flexible cables used with signal or navigation lights or to approved
types of telephones, if they are used correctly.

2.6.5.3 Air- Driven Pumps

Approved air-driven pumps may be used in dangerous /hazardous areas.
However, to avoid the accumulation of static electricity at the appliance, the following
precautions must be observed:
 The air supply is fitted with a water trap.
 The supply hoses are of a low electrical resistance.
Permanently installed units must be earthed.

2.6.5.4 Torches (Flashlights)

Only torches that have been approved by a competent authority for use in flammable
atmospheres may be used onboard tankers.

2.6.5.5 Other Portable Electrical or Battery Powered Equipment

To stop potentially flammable atmospheres igniting portable battery equipment should be
designed and constructed to the same standards as electrical equipment and should be certified
as safe for the area it is being used in.
For example:
 Handheld Very High Frequency /Ultra High Frequency (VHF/UHF) portable
transceivers should be intrinsically safe.
 Tri-mode gauging tapes are battery operated electronic units and must be certified as
being suitable for use in flammable atmospheres.
Small Battery powered personal medical items i.e miniature hearing aids and heart pacemakers
are not considered significant ignition sources and can be used without certification in some
hazardous areas, subject to national standards and Risk Assessment.

Page 16 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

Any other electrical or electronic equipment of non-approved type, whether mains or battery
powered, should not be active, switched on or used in hazardous areas.
These include:
 Radios
 Calculators,
 Games Consoles,
 Laptop and handheld computers
 Smart Watches
 Fitness wristbands,
 E-cigarettes,
 Remote control devices e.g drones.
 CD and DVD Players , tape recorders and digital music players
 Any other portable or wearable technology that is electrically powered but not
appropriate for operation in hazardous areas.
The same measures to prevent use of this equipment in hazardous areas, can be used as for
other types of electrical equipment e.g mobile phones.
Personnel should be told what non-approved equipment is banned.
The Terminals should have a policy for telling visitors about the hazards of using portable
electrical equipment.
Terminals should reserve the right to male visitors leave any non-approved electrical
equipment at an appropriate place e.g at the entrance to the Terminal.

2.6.5.6 Lithium Batteries

Lithium batteries are used in a wide variety of industrial and personal electrical equipment.
There are two (2) main types of lithium batteries:
 Primary ( non-rechargeable)
 Secondary (rechargeable)
All lithium batteries are high energy power sources.
They can cause fire or explode, especially if they are damaged, exposed to fire, short circuited,
overcharged or exposed to water.
Used lithium batteries should be stored separately in dry conditions until landed for formal
disposal.
The following precautions should be taken:
o Only use batteries that are designated for the equipment being charged, incorporate the
necessary safety features and are lithium ion.
o Do not crash, break open or damage lithium batteries or the equipment that contains
them.
o Avoid short circuiting. For example, take care when moving the lithium batteries from an
air-conditioned environment to a warm moist area, which may cause internal
condensation leading to a short circuit.

Page 17 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

2.6.5.7 High Voltage (>220)

Due to the hazard working on High Voltage, it is only allowed when switched off.
Such operations must be performed by the Chief Engineer or the Electrician.
Further details are contained in the procedures for the Engine Room.

2.7 HAND TOOLS, MACHINERY AND WORKSHOP MACHINERY

2.7.1 General Instructions

When planning to use portable power tools or equipment (Electric, Hydraulic or Pneumatic), the
following points are to be considered:

2.7.1.1 Identify the correct tool for the job and ensure proper use.
All tools are designed for a particular function and no other.
The material of which it is made is appropriate to the intended purpose, but usually not to others.
For every job the proper tools in the right sizes must be available and used.
Tools used for a purpose for which they were not designed may cause injury to the user and damage to
the work piece and the tools.

On no account is a tool to be used for any job for which it is not designed.

2.7.1.2 Identify Personal Protective Equipment (PPE) required by the user or personnel nearby
Before using the Tools, review the manufacturer’s instructions as well as the Company PPE Matrix.
 Appropriate safety clothing and equipment is to be used and in particular proper eye and ear
protection is to be worn. (Refer to Section 03- Personal Protective Equipment of this Manual)

2.7.1.3 Inspect the condition of the Tools before their use.

All tools must be inspected for defects prior to their use and must not be used if there is any doubt
as to their condition or they are damaged and badly worn-out

 Check that any removable parts are in good condition, not cracked or broken, fit well and are
of the correct size and for the particular tool model.
 Check grinding disks or stones are of the correct size and type. Damaged or suspect disks or
stones must not be used and are to be discarded.
 Check to ensure that the brushes are of the correct size and type. Damaged or overused /worn-
out brushes must not be used and must be discarded.
 Inspect all cables and hoses for damage and replace where required.
Ensure the safety guards of the tools are in place.

Page 18 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

2.7.1.4 Ensure that persons who will use the tools are trained in their use.
Personnel using tools must be trained in their correct use.

2.7.1.5 Ensure that the tools are operated properly during the work.

Tools should be operated as per Manufacturer’s Instructions.

 Any kind of modification/tampering to the equipment is strictly prohibited.

 Tools should be operated at the speed specified by the Manufacturer.
 Power handles must always be free (i.e it is strictly prohibited to keep power equipment,
continuously on operation mode, by tapes or rubber bands).
 Accessories or tool pieces (e.g. drill bits) must be kept secure within the tool using the correct
retaining clips, locking levers or other built-in safety devices.
 Disconnect power tools from the power source before changing, fitting or removing accessories.
 Hoppers and hose nozzles of Grit Blasting machines must be electrically bonded and earthed to
the deck or fitting worked on, to avoid risk of static discharge.
 Prevent damage to cables and hoses by protecting them from sharp objects and edges, hot
surfaces, oils and chemicals.
 Fasten pneumatic hoses at suitable intervals to avoid whiplash must a hose break or become
parted.

2.7.1.6 Additional precautions for Electric Power Tools

 Remember that there is an increased risk of electric shock in damp or humid conditions.
A ground fault interrupter is to be used in such conditions.
 Electrical equipment is not to be used where there is risk of exposure to water (e.g. rain or
seawater).
 Tools must be properly earthed and be correctly connected to the ship’s power supply.
 Double-insulated tools (where exposed metal parts are not designed for earth connection) are
not to be used. Water can provide a contact between live parts and the casing, thus increasing
the risk of electrical shock.
 Tools are to be powered from the lowest rated circuit breaker available.

2.7.1.7 Ensure safe storage after use

When not in use, tools must be safely stowed in suitable tool racks, boxes, etc. with cutting edges
protected. Any movable parts should be well secured to avoid sudden movement which can cause
injuries.

Page 19 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

2.7.1.8 Identify Work Permit Requirements.

The use of tools is managed by a Work Permit System, as follows:

Type Tools Work Permit

Electrical and Electrical-Powered Portable Drills
Tool, including Angle Grinders SF/SAQ/418-“Hot Work
Battery Powered tools Sanders Permit”
( ISGOTT 6th Edition , § 4.14.3) Nibblers
Heat Shrink Guns
Pneumatic /Air-Driven Tools – Blow torches
Spark Generating Impact Wrenches
( ISGOTT 6th Edition § 4.11.9.3) And any other non-
intrinsically safe equipment
e,g non-intrinsically safe
camera
Pneumatic – Air Driven Tools Scaling Hammers
Non Spark Jet Chisels SF/SAQ/419A- “Use of Non-
Chipping Hammers Sparking / Pneumatic – Air-
( ISGOTT 6th Edition , § 4.14.2) Needle Scalers Driven Tools”
Air/ Hand Scrapers
Wire Brushes
Sanding pads
Rivet Guns
Wrenches
Hydroblasting Equipment SF/SAQ/425F- “Hydroblasting
( ISGOTT 6th Edition , § 4.14.5) Permit”

Before using Machinery and Hand Tools, the Risk Assessment A-04 –“Use of Machinery and Hand
Tools” to be referred to, and all Hazards and Safety Control Measures must be taken into
consideration.

2.7.2 Pneumatic /Air Driven Hand Tools

The use of hand tools, such as chipping hammers and scrapers for steel preparation and maintenance
may be permitted without a Hot Work Permit (ISGOTT 6TH Edition § 4.14.2).
However, the following precautions should be taken:
 The ship must not be engaged in Cargo, Bunker, Ballasting, Tank Cleaning, Gas-freeing,
Purging or Inerting Operations.
 Mechanical Tools must not be used when the ship is alongside a Terminal, unless the express
permission of the Terminal Representative has been granted.
 The work area should not be subject to vapour release or a concentration of flammable
vapours and should be free of combustible material.
 Their use must be restricted to deck areas and fittings, NOT connected to the Cargo System.
Page 20 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

 The work area must be gas free and tests with a combustible gas detector should give a
reading of not more than 1% LFL.
 Adequate Fire-Fighting equipment must be laid out and ready for immediate use.

The use of Non-ferrous, so called “Non-Sparking tools is NOT recommended.

They are softer (and less efficient) than ferrous tools and only slightly less likely to cause an
incendive spark.
Particles of concrete, sand or other rock-like substances are likely to become embedded in the
working face or edge of non-ferrous tools, and can then cause incendive sparks on impact with
ferrous or other hard metals.

For the use of Pneumatic Air-Driven Hand Tools the relevant SF/SAQ/419A- “Use of non-sparking
pneumatic air –driven Hand Tools.”

2.7.2.1 Grit Blasting

It must be noted that grit blasting and the use of mechanically powered tools are not normally
considered as falling under the definition of Hot Work in the Shipping Industry ( ISGOTT 6th Edition
§ 4.14.4).
However, these activities have a significant potential for producing sparks and must be carried out
under the control of a Permit to Work System i.e The Work Permit SF/SAQ/419A “Use of Non- Sparking
Pneumatic Air driven Hand Tools Permit”.
The precautions stated in § 2.7.2 – “Pneumatic /Air Driven Hand Tools” must be taken.
There is a risk of perforation of pipelines when Grit-blasting or chipping, and great care must be taken
when planning such work.
Before commencing the work on cargo lines on deck, they must be flushed.
Drop line valves must be closed and bottom lines filled with water.
Similar precautions must be adopted for inert gas and crude oil washing lines.

2.7.3 Workshop and Bench Machines

2.7.3.1 Operation by trained personnel only

No one must operate a machine unless authorized to do so.
The operator must be competent in its use and familiar with its controls.
He must not attempt to use it if he has bandaged hands.

2.7.3.2 Inspect the condition of the machines before their use

 All dangerous parts of machines must be provided with efficient guards that must be properly
secured before the machine is put into use.

Page 21 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

 Self-adjusting guards are preferable where the position of the guard has to relate to the work
piece.
 Grinding machines must be fitted with eye screens that need to be renewed from time to time.
 Controls of machines and switches for supplementary lighting, where this is provided, must
not be so placed that the operator has to lean over the machine to reach them.
 Workshop Machines (i.e Drills, Grinding Machines, Lathe Machines) to be provided with
emergency stop switches).
 A machine must be checked every time before use. It must not be operated when a guard or
safety device is missing, incorrectly adjusted or defective in any respect, the machine must be
isolated from its source of power pending adjustment or repairs.

2.7.3.3 Identify the necessary PPE which must be worn.

 Appropriate eye and face protection must be worn during chipping, scaling, wire brushing,
grinding and similar work where particles may fly.
Refer to Section 03- “Use or Personal Protective Equipment” of this Manual as well as to
manufacturer’s instructions.
 Rings, necklaces and bracelets must be removed and long hair covered.

2.7.3.4 Inspect the surrounding area

 Workbenches must be well illuminated.
 Working areas must be kept uncluttered and, as far as practicable, free of litter and spilled oil.
 Loose gear, tools and equipment not required for immediate use must be cleared away and
properly stowed.

2.7.3.4 Ensure proper operation

 Unskilled interference with electrical equipment is highly dangerous.
 Always stop the machine during removal of waste.
 Never use bare hands to pick up metal waste.
 When sanding or doing other types of work involving generation of dust, ensure masks or
respirators are worn by all personnel in the affected area.
 Before a lathe or drill is started, the chuck key must be removed and the operator must verify
that other people are clear of the machine.
 A machine must be stopped when not in use, even if it is expected to be left unattended for a
few moments only.
 The machine must be rechecked on every occasion before being re-started to ensure guards
and controls are as required.

Page 22 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

2.7.4 Grinding Wheels

Although grinding wheels are simple to handle, handheld grinders can be dangerous if proper safety
precautions are not taken and if used without wearing personal protective equipment.
Grinding wheels must be only used by competent persons and in accordance with Manufacturer’s
instructions.
 Check the Speed
Grinding wheels are rated for specific speeds... The grinder must not rotate faster than the
maximum RPM stated on the wheel. The speed of the grinder must always be monitored and
must NEVER exceed the Manufacturer’s recommended speed.

 Check the Grinding Wheel and the Grinding Guard

Never use a grinder without the grinding wheel guard which is provided for protection.
A strong guard must be provided and kept in position at every abrasive wheel (unless the nature
of the work absolutely precludes its use) both to contain wheel parts in the event of wheel failure
and to prevent an operator having contact with the wheel.
The guard must enclose as much of the wheel as possible.
Check the grinding wheel for any kind of crack or damage before using the grinder.

 Ensure proper mounting /assembly

o The grinding wheel consists of several smaller parts which must be properly
assembled and tightened together. A properly mounted grinding wheel is relatively
safe.
o A wheel must fit freely but not loosely on the spindle.
o Improper assembly may case the wheel to vibrate and come apart at high speeds.
o It the mounting is too tight or the grinding wheel mounting hole is too small or too
large for the arbor, the wheel can break under pressure and at a speed.
o Before a wheel is mounted it must be brushed clean and closely inspected to ensure
that it has not been damaged in storage or transit. If the wheel sounds dead it is
probably cracked and must not be used.
o Where a work-rest is provided it must be properly secured to the machine.

 Use right wheel and at the right dimension

o Using the right dimension of the grinding wheel plays an important role in ensuring
safety and achieving higher efficiency.
o Grinding wheels come in varying strengths and textures for different kinds of jobs.
Relatively soft wheels are used to prevent burning or distorting expensive or high-
grade steels. Harder wheels are used for grinding or sharpening high-strength steel like
cutting tools and drill bits. Cutter grinding wheels are used for cutting steel casings,
steel plate, rods or sheet metal.
o Using the wrong wheel can cause the wheel to wear too quickly and become
unbalanced or fall apart. The metal being ground can be damaged and shed pieces of
metal. Using the right dimension wheel also helps in achieving the maximum allowed
rotation speed of the grinding wheel.

Page 23 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

 Always test before running

o Grinders must always be tested before beginning any kind of work. Test run the
grinder to detect any kind of damage or fault in the wheel or grinder.
Emergency Stop must be tested.

 Avoid excess Side Pressure

Too much side pressure or heavy pressure can overheat the wheel and brake it.
 Use the correct Grinding Technique
Poor grinding technique can result in abrasions or injuries.
Among the causes are:
o Grinding on the side of the wheel not designed for that purpose
o Pressing too hard
o Forcing the grind too quickly on a cold wheel
o Grinding too high above the wheel center
o Accidentally contacting unguarded moving parts
o Never fail to use the Safety hood –i.e the plastic safety shield which deflects bits
downwards as they are ground off.

 Caution when the Grinder is spinning

Wheel failure or accidents may be caused by trying to reach switches or controls that are out of
reach while grinding, or reaching across the wheel to make adjustments or manipulate controls
while the grinder is spinning.

 Always wear the appropriate Personal Protective Equipment

NEVER use the Grinder without wearing all personal protective equipment and clothing i.e
o Safety Goggles
o Safety Helmet
o Face Visors
o Ear Protection
o Leather Aprons
Safety Gloves are not recommended when working on the grinding machines as they may get
caught by the spinning wheel and cause injuries.

 Store properly
Because grinding wheels are relatively fragile they must be stored and handled with care.
If a wet wheel is used, it must be dried afterward to prevent the coolant from breaking -up
the wheel.
 Carry out maintenance at regular intervals
Maintain the Grinding wheels at regular intervals, as specified by the Manufacturer.
Emergency Stop switches to be provided.

The use of Grinding Machines is controlled by a Hot Work Permit ( SF/SAQ/418)

Page 24 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

2.7.5 Compressed air

Compressed air is a concentrated stream of air at high pressure and high speed that can cause serious
injury to the operator and to people in the vicinity.
Compressed air is extremely forceful and a serious hazard.
Under no circumstances must anyone use compressed air to clean off clothing (while still worn)
or any part of the body.
 Compressed air accidently blown into the mouth can rupture the lungs, stomach or intestines.
 Even at 12 psi of compressed air pressure can blow an eye from its socket.
 Compressed air can enter the navel, even though a layer of clothing and inflate and rupture
the intestines.
 Compressed air can enter the bloodstream and cause coma, paralysis or even death, if it
makes its way to blood vessels in the brain. Upon reaching the brain, pockets of air may lead
to a stroke. This is known as “embolism”.
 Compressed air can cause hearing damage, caused by the pressure and the sound.
Unfortunately, horseplay with compressed air has been a cause of serious accidents caused by
individuals who are not aware of the hazards of compressed air or the proper work procedures.
Additionally, the practice of cleaning objects, machinery, bench tops with compressed air is also very
dangerous.
The pressure used to remove the particles from the machines and surfaces is strong enough to blow
the filings, shavings, chips and particles of metal into the eyes, ears or skin of people causing injury.
The injury will depend on the size, weight, shape, composition and speed of particles.
Using compressed air to clean surfaces, forces the dirt and dust particles into the air making these
contaminants airborne and creating a respiratory hazard.
When using Compressed Air Equipment, the following safety precautions must be taken:
ALWAYS
 Ensure that only competent trained persons operate any compressed air equipment.
 Use pressure regulators where appropriate for hand tools ( fitted only in the Engine Room)
 Ensure that equipment is properly maintained.
 Ensure that the hoses are of the correct rating.
 Inspect the hoses before each use. The hoses must be stored away from heat and sunlight,
A cracked or broken hose can cause serious injury.
 Use correct nozzles that keep deadhead pressure at less than 30 psi.
 Ensure that equipment and hose quick release connections are properly fitted/ tight.
NEVER
 Operate the equipment in excess of the safe work pressure.
 Use defective equipment.
 Use compressed air to dislodge debris.
 Participate in any horseplay with compressed air.
 Point compressed air at other people.
 Misuse or abuse the safety features or monitoring devices.
 Wear ordinary clothes as they do not sufficiently restrict the penetration of compressed
air.
Page 25 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

NEVER
 Allow hoses to become untidy and create a trip hazard
 Operate the equipment in excess of its vibration exposure limit.
 Never connect or disconnect a pressurized hose.
 Never tape or clamp-open the control trigger – it must always be allowed to move freely.
ALWAYS
 Wear the appropriate Personal Protective Equipment :
o Safety gloves,
o Safety Goggles – Face Masks,
o Safety Shoes,
o Ear Muffs,
o Respiratory equipment ( if required),
o Safety Helmet,
o Boiler suit.

2.7.6 Ground Tackle

Windlasses, anchors, chains, other ground tackle, and related handling gear shall be kept in good
condition. All personnel working with this equipment shall be thoroughly trained in the applicable
operating procedures and safety precautions.

Before using Machinery which operate with high pressure water, the Risk Assessment A-05 must
be referred to and all the Hazards and Control Measures must be taken into consideration.

Only personnel who have been specifically authorized shall operate the anchor windlass.
Except in an emergency, a responsible Officer shall supervise all operations.
Personnel assigned to the anchor handling detail shall thoroughly understand the safety precautions
discussed with the Chief Officer.
Personnel injury may result if any part of the anchor and its handling system ruptures when under a
strain. The precautions shall be observed to avoid personnel injury due to improper procedures or to
system damage resulting from excessive strain.

2.7.8 Working with Rotating Machinery and Equipment

Moving, rotating, and reciprocating machinery may include (but are not limited to):
 rotating or spinning shafts,
 fan blades, fan or serpentine belts,
 gearing, hydraulic ram assemblies, saws, pulleys, spindles,
 couplings, arms, linkages,
 windlasses,
 drums, fly wheels, chains, blocks, booms, and sheaves, etc.

Page 26 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

The following safety precautions must be taken:

 Do not operate the machinery until you read and understand the required safety precautions.
 Never operate a rotating machinery unless you are fully trained or properly supervised.
 Never operate a rotating machinery without the use of a guard, shield or safety device that
will always protect from body injury.
 Install and maintain guards and protective equipment to prevent personnel contact.
 Never tamper with, alter, remove or disable any component or safeguard on the machine.
 Follow proper lock-out tag-out procedures when working near or on such equipment, and
ensure/verify that local or remote motor controls have been tagged-out or disabled and
completely de-energized.
 Post appropriate Warning signs, before commencing the work.
 Never energize machinery before you ensure that all personnel are well clear;
 Ensure that you are wearing the required PPE (safety gloves are not recommended when
working with rotating machines).
 Never wear loose fitting clothing.
 Remove any piece of jewellery or personal gear in the vicinity of such equipment.
 Keep long hair tied back to avoid entanglement.
 Eliminate, as far as practicable, the need to be in close proximity to hazardous machinery
when in operation.
 Stay clear off-the rotor.
 Always stay alert while working with the rotating machinery.
 NEVER SHIFT OR MOVE A ROTATING MACHINE UNDER OPERATION!!

2.8 FIRE DOORS AND ACCOMMODATION DOORS

Fire Doors
All Fire doors must be kept in closed position, as they are a part of the vessel’s zone division in order
to restrain an eventual fire.
Fire doors kept in open position by means of ropes or even hooks welded to the door, is strictly
prohibited, as this is a very serious violation of safety rules onboard, which will not be tolerated by
the Company.
Accommodation Doors
The Accommodation doors must be kept in closed position, or when open must be properly secured,
to avoid sudden/uncontrolled closing, which may cause injuries.

2.9 USE OF DIGITAL CAMERA

The following general guidelines should be considered when deciding whether it is safe to use a
camera.
The guidance refers only to the ignition hazards and does not consider security concerns that may
require other restrictions on the use of cameras in some ports.
 Camera equipment that contains battery or power operated parts may produce an incentive
spark e.g from a flash or aperture control.
 This equipment must not be used in a hazardous area, unless it is certified as being suitable
for use in a hazardous area.
Page 27 of 28
Prime Tanker Management Inc.
Shipboard Safety SECTION 12
Manual Prime Gas Management Inc.
(003) SAFE WORKING ONBOARD Revision: 10
Eff. Date: 31/08/2020

 Disposable cameras with a built-in flash should NOT be used in hazardous areas.
 An approved intrinsically safe camera can be used in a gas hazardous area.
 Camera equipment without any battery or power operated parts e.g non-flash disposable
cameras and clockwork mechanism cameras, can be considered safe for use in hazardous
areas.

A non-intrinsically safe camera cannot be used outside the accommodation when in port or at sea
during loading, discharging or during tank cleaning, Gas Free Operation, STS operation or
bunkering.
If a non- intrinsically safe camera must be used for any reason, then permission should be granted
by the Master and its use must be classed as Hot Work and a Hot Work Permit (SF/SAQ/418) must
be issued.

Before the use of a Digital Camera , the Risk Assessment A-07 must be referred to,
and all the Hazards and Control Measures must be taken into consideration.

If the camera shows any damage, it MUST NOT be used.

The Office must be informed accordingly

All the Company Vessels are provided with a Digital Camera which must be intrinsically safe.

For its use, the following must be kept in mind:

 The camera must be kept in the Master’s safe.
 The camera must be used for sending photos to the Office of any damages or repairs.
 The camera must be listed in the 6-months inventory of Recreational Equipment.
 It must be handed over to the new Master during the Hand-Over of command.

3. RECORD
Risk Assessment” Using Machinery and Hand Tools” A-04
Risk Assessment” Working with High Pressure Water Blast” A-05
Risk Assessment “Use of Digital Camera” A-07
Risk Assessment “Working with Pneumatic Tools” E-03

Page 28 of 28
Prime Tanker Management Inc.
SECTION 13
Shipboard Safety Prime Gas Management Inc.
Manual
Revision: 05
(003) PAINTS AND PAINTING,
Eff. Date: 29/02/2020
CHIPPING / DE-RUSTING

Page 1 of 11
Prime Tanker Management Inc.
SECTION 13
Shipboard Safety Prime Gas Management Inc.
Manual
Revision: 05
(003) PAINTS AND PAINTING,
Eff. Date: 29/02/2020
CHIPPING / DE-RUSTING

1. PURPOSE
This section describes the procedure for painting, also including the Hazards, the Safety Precautions
and the Personal Protective Equipment which must be worn.

2. PROCEDURE

2.1 GENERAL
Painting and preparation for painting, occupies a large proportion of shipboard labor.
Time and care is necessary to make this apparently simple operation, as safe as possible.
The procedure has been prepared to establish a safe working practice in the use of paint and
preparation of painting.
The Master has the overall responsibility.
The Safety Officer is responsible for the storage of paints and the supervision of painting work
carried out.

Before handling any kind of Paint or additives like thinner / solvents on board
the relevant MSDS shall always be reviewed.

2.2 PAINTING DURING MAINTENANCE ACTIVITIES

2.2.1 General
It is well understood that corrosion and marine growth will only attach where for some reason
the paint has been removed or damaged.
Paint is the most important and in fact indispensable means of protection.
The purpose of this instruction is to set out the methods and guidelines for the preventive
maintenance to all Vessels concerning paint use.

2.2.2 Responsibilities
The responsibility of carrying out the proper maintenance/painting of the Vessel lies with the
Master in co-operation with his Officers

CHIEF OFFICER CHIEF ENGINEER

 Main and Auxiliary Machinery
 Exterior Hull
 Boiler, Exhaust Pipes,
 Deck and Deck Machineries
(hot surfaces)
 Masts, Ladders, Funnel, Rails
 Floor Plates / Ladders
 Superstructure
 Workshops
 Safety Equipment (Fire Lines, Hydrants
etc.)
 Internal Maintenance; Accommodation /
Tanks
 Piping System on Open Deck

Page 2 of 11
Prime Tanker Management Inc.
SECTION 13
Shipboard Safety Prime Gas Management Inc.
Manual
Revision: 05
(003) PAINTS AND PAINTING,
Eff. Date: 29/02/2020
CHIPPING / DE-RUSTING

2.2.3 Paint Stock Onboard and relevant Paint Application tools and materials
The Company must ensure that the Vessels have always sufficient quantity and high quality
paint stock on board.
Additionally, the Company must ensure the supply of sufficient and good quality application
tools and materials.

2.2.4 Paint Work Planning

It must be emphasized that a satisfactory result of the proper maintenance/painting of the
Vessel is utterly dependent upon the following requirements:
 Thorough cleaning and pre-treatment.
The surface which will be painted must be free of rust, moisture, salt deposits, oil
and grease
 Absolutely dry surfaces and favorable weather conditions.
 High Quality paint.
 Sufficient film thickness.
In order for painting to be effective, the following must be taken into consideration:
 To study and strictly follow the instructions of the manufacturers for each kind of
paint used.
 To plan all the work.
It must always be remembered that the paint on the ship is exposed to the worst possible
influence.
By planning and executing a program of preventive maintenance on board we can achieve the
following benefits:
 Reliability and Safety
 Less Maintenance cost
 The effect of Marine growth and the delays caused by loss of speed, increased fuel
consumption is considerable
 The damage so often caused by corrosion is also considerable.
Advance planning with respect to the weather and the area involved for passage is essential,
not only to facilitate/ensure a smooth and successful job done, causing the least inconvenience
to Vessel’s operation but also to avoid unnecessary wastage of paint.

2.2.5 Safety Precautions for Paint Work

2.2.5.1 Personnel
Only properly trained and competent crew must carry out the painting operations.

2.2.5.2 Smoking Regulations in area where paint is being applied

Smoking is not permitted in any space during painting and until painting has fully
dried.

2.2.5.3 Hot Work Restrictions

No type of hot work must be carried out in or near the Paint Locker unless suitable
precautions are taken. Hot work must not be carried out when painting work is in
Page 3 of 11
Prime Tanker Management Inc.
SECTION 13
Shipboard Safety Prime Gas Management Inc.
Manual
Revision: 05
(003) PAINTS AND PAINTING,
Eff. Date: 29/02/2020
CHIPPING / DE-RUSTING

progress. All sources of ignition must be controlled continuously. Frequent fire patrols
must be carried out.

2.2.5.4 Weather and Atmospheric Conditions

Painting must be avoided when there is a high humidity (over 85%) or when
condensation occurs on substrate or rain is expected.

2.2.5.5 Control of Equipment

Before painting work is commenced, it must be ensured that appropriate equipment
will be used to avoid sparks, or cause metal-to –metal contact.

2.2.5.6 Painting in Enclosed Spaces

When painting takes place in enclosed spaces, special attention must be paid on proper
ventilation, both during and after painting work, until the paint has dried.
Smoking or the use of bare lighting in enclosed spaces is not allowed.
For painting work in enclosed spaces, all safety precautions for entering the space
must be taken.
Additionally, appropriate Fire precautions must also be taken.

2.2.5.7 Painting in the Engine Room

When painting in the Engine Room, measures must be taken for the isolation of
electrical currents.
Machinery must be secured to prevent them from starting accidentally.

2.2.6 Painting at a height, using Staging

(Also refer to Section 05 –“Work Permits” of this Manual)
 Ensure precautions are taken to secure any ladders or staging
 Ensure that all crew involved are wearing safety harnesses.
 Ensure that all crew who are working on over side staging, are also wearing (besides safety
harnesses) and lifejackets.
 When working from a paint raft or boat occupants must wear life jackets.
 A safety watch and lifebuoy with lifeline must be standing by at each stage point.
 When working in confined spaces, high places or over side crew members must NEVER
work alone.
 This prevents the chance of an accident going unnoticed.

2.2.7 Cargo Tank Coating Repair

Many company Vessels have coated cargo tanks. In case of a paint crack, rust or damaged area on
coating, Master must refer to coating manufacturer instructions for repairing issue. If the Vessel does
not have sufficient instructions and repair kit on board, shall be requested from company. Master
must ensure that Vessel is in gas free and crew trained performing this kind of work taking all
manufacturer safety precautions into consideration.

Page 4 of 11
Prime Tanker Management Inc.
SECTION 13
Shipboard Safety Prime Gas Management Inc.
Manual
Revision: 05
(003) PAINTS AND PAINTING,
Eff. Date: 29/02/2020
CHIPPING / DE-RUSTING

2.3 PAINT SPILL

When painting work is carried out, special attention must be exercised to ensure that no drops of
paint fall on ropes or safety lines, as there is the risk of Fire Ignition.
Any paint spillage must be s properly cleaned up and neutralized.
The resultant wastes, must be safely secured, stowed and disposed of as per MARPOL Regulations
for special wastes.
If paint is spilled the following precautions must be taken:
 Ventilate the area to remove the fumes.
 Mop up all spilt paint with absorbent material ensuring that all materials used to mop up
the paint are disposed of in closed metal containers.

2.4 FIRE AND EXPLOSION HAZARD CAUSED BY PAINTS & SMOKING REGULATIONS
Paints and thinners present significant fire and explosion hazards due to their volatile nature.
The majority of paints contain flammable organic solvents. As soon as a paint container is opened,
solvent vapors are released.
The flash point is the lowest temperature at which a liquid gives off sufficient vapour to form a
flammable mixture in contact with air.
If the flash point of the paint is lower than or close to the temperature of the air there is a very real
risk of explosion and fire.
If the flash point exceeds the air temperature then there is no risk of explosion but there is a risk of
fire.
Therefore, a strict “No Smoking”, “No Naked Flame”, “No Cigarettes” and “No Matches” Policy
must be enforced near any area where paint is being applied or stored.
Smoking is not permitted in any internal space during painting and until paint has fully dried.
Additionally precautions must also be taken to avoid sparks from electrical appliances or caused by
metal-to-metal contact.
If a fire involving paint does occur:
 Do NOT extinguish with water, as paint solvents float on water and this helps to spread fire.
 Use a dry chemical, foam or CO2 extinguisher.
 Protect yourself from fumes with breathing apparatus (BA).

2.5 STORAGE OF PAINTS, THINNERS & SOLVENTS

Paints, Thinners and Solvents present significant fire and explosion hazards due to their volatile
nature.
They also have toxic properties if vapours are inhaled.
 Paints, Thinners, Solvents, resins must only be securely stored in a separate and protected
store room ( Paint Locker) as required by SOLAS Ch. II.2 – Regulation 18.7 , equipped with
an approved Fire-fighting system ( suitable for the chemicals stored ) which must be readily
available at this area at any time.

Page 5 of 11
Prime Tanker Management Inc.
SECTION 13
Shipboard Safety Prime Gas Management Inc.
Manual
Revision: 05
(003) PAINTS AND PAINTING,
Eff. Date: 29/02/2020
CHIPPING / DE-RUSTING

 The release mechanism or valve of the Fixed Fire-fighting /extinguishing system must be
clearly indicated and visible.
 The Paint Locker must be suitably ventilated, especially prior to entry in the space.
The dedicated Venting system must be used for this purpose.
 Paints must be appropriately stored as specified in their MSDS
 MSDS must be available and posted up at the locker for all types of paint stored in that
particular locker.
 Safety signs and labels must be posted in the Paint Locker i.e “ HAZARDOUS
FLAMMABLE CHEMICALS”
 Lights and other fittings are to be explosion proof and be kept in good order.
 Drums of paint and thinners must be kept tightly closed to reduce Vapour Release to a
minimum.
 The paint containers must be properly lashed in order to avoid their movement and fall.
 The Fire Fighting system and equipment in the Paint Locker Room must be regularly
inspected and maintained.
 Paint containers must be turned upside down every three (3) months to prevent setting.
 Paint containers must be protected by grating and dunnage in order to prevent formation of
rust
 No Hot Work is permitted in or near a paint locker unless suitable precautions are taken,
including removal of oil paint drums from the locker.
 A strict “Non Smoking, no matches, no lighters, no naked flames” Policy must be enforced
near any area where paints are stored or being applied.
 Frequent Fire Patrols to be carried out, in Paint Lockers and in the adjacent spaces.

“In use” paint, must be returned to the protected Paint Locker at the end of each working day or
working period.

2.6 SKIN AND EYE CONTACT WITH PAINT

The following precautions must be taken to prevent paint coming into contact with skin and eyes.
o Before starting any paint work, the MSDS must be carefully reviewed, especially the
precautionary notices on the paint containers.
Any First Aid material (soap, water, eye wash etc) must be readily available in case of
emergency.
o All crew engaged in the Paint Work must wear tight working clothes that cover as much of
the body as possible.
o Safety gloves and eye protection must always be worn when painting
o When working with spray paint, the head must be covered by a cloth hood.
o This also applies when chipping prior to painting.
Rust removers must not come in contact with this skin and eyes
o The mouth and eyes must never be touched with hand and gloves.
o All precautionary notices on paint containers must be carefully reviewed.

Page 6 of 11
Prime Tanker Management Inc.
SECTION 13
Shipboard Safety Prime Gas Management Inc.
Manual
Revision: 05
(003) PAINTS AND PAINTING,
Eff. Date: 29/02/2020
CHIPPING / DE-RUSTING

o Eyes are particularly sensitive so if splashed in the eyes by paint or thinners, the eyes must
immediately be rinsed with fresh water for at least ten (10) minutes. It may be necessary to
seek medical advice if eyes become abnormally inflamed.

o If paint must splash on skin, it must be removed with soap and water or an industrial cleaner.
NEVER USE SOLVENT to remove paint from the skin.
o Despite these precautions paint can still come into contact with the skin or eyes (e.g. spray or
excessive splashing) so a non-greasy barrier cream is recommended for all exposed skin.
o The objective is to avoid skin contact. If clothes become soaked in paint, they must
immediately be changed and thoroughly washed with soap and water.
o Thinners must NEVER be used for cleaning paints from the hands- it might cause skin
irritation.

2.7 PAINT SPRAYING & ASSOCIATED HEALTH HAZARDS

There are different types of spraying equipment. Airless spray painting equipment is particularly
hazardous.
Paint spraying equipment must only be operated in accordance with the manufacturer’s instructions
and with great care.
Only trained personnel must operate paint spraying equipment.
The paint is ejected at very high pressure and can penetrate the skin or cause serious eye injuries to
the operator or anyone else at close range.
Paints containing mercury lead or any other toxic compounds must not be sprayed in enclosed spaces
and interiors.
The mist of paint particles created when spraying must NOT be inhaled.
Therefore appropriate Personal Protective Equipment (PPE) must be used:
 A boiler suit or other suitable tight clothing, to prevent paint penetrating in skin
 Safety gloves,
 cloth hood and
 eye protection ( safety glasses or goggles)
The body must be kept fully covered during paint spraying, in order to prevent accidental penetration
of the skin.
A suitable respirator must be worn according to the nature of the paint being sprayed.
Use a filter mask of appropriate type (against dust from chipping –sweeping) and when painting
using a spray gun, in order to avoid inhalation of paint mist.
(Filter masks must not be confused with canister mask)

The use of canister filters are strictly prohibited on Company Vessels

The use of BA Sets by Crewmembers during painting is prohibited

Page 7 of 11
Prime Tanker Management Inc.
SECTION 13
Shipboard Safety Prime Gas Management Inc.
Manual
Revision: 05
(003) PAINTS AND PAINTING,
Eff. Date: 29/02/2020
CHIPPING / DE-RUSTING

In well ventilated spaces, a dust cartridge respirator can filter out these particles of paint effectively
(provided that the cartridge is replaced regularly).
Remember! The dust cartridge respirator will NOT protect you from vapours.
In exceptional circumstances it may be necessary to use a breathing apparatus.
Never filter spray mists through rags wrapped over the mouth as rags can get soaked and allow paint
to come into direct contact with the mouth. The rags are not efficient filters.
If a spray nozzle clogs, the trigger of the gun is locked in a position before any attempt is made to
clear the blockage. Before a blocked spray nozzle is removed, pressure is relieved from the system.
In shipyards seafarers must not approach areas where spraying or sandblasting is carried out, if they
are not suitably clothed and equipped.

2.7.1 Inhalation of Paint Fumes

Solvent fumes are heavier than air they push breathable air upwards. They can flow down
drains and low ventilation ducts.
 If dizziness, drunkenness or headaches are experienced this could indicate the painter is being
affected by solvent fumes.
 Move into fresh air immediately and do not return until the ventilation has been improved.
 If breathing fumes results in the collapse of the painter he must be carefully moved into fresh
air and allowed to recover gradually. Forced exercise is inadvisable.
 Never enter a space where fumes have or could have accumulated, without Breathing
Apparatus.

2.7.2 Paint Ingestion

Food and drink must not be consumed, stored or prepared in areas where paint is being applied
or stored.
In case of accidental paint ingestion medical attention must be obtained at the earliest
opportunity.

2.8 SOLVENTS, PLASTICS, RESINS, EPOXY RESINS AND ASSOCIATED HAZARDS

Solvents are contained in numerous products such as paints and degreasing fluids.
Solvents and Paints pose a fire and health hazard.
Therefore solvents with flash points below 100oF (37.8o Celsius) must to be stored in designated
areas. (i.e the Paint Locker or other suitable store-room)
Rinsing parts in a bucket in a closed space aboard ship is dangerous.
Any rinsing of parts in a bucket with solvent, must be carried out in a well-ventilated space.
The vapours when inhaled will cause a variety of bad effects on the central nervous system.
The hands will be rinsed off their fatty protection and the skin will dry, crack and become infected.
Often skin lesions, like acne, will develop.

Page 8 of 11
Prime Tanker Management Inc.
SECTION 13
Shipboard Safety Prime Gas Management Inc.
Manual
Revision: 05
(003) PAINTS AND PAINTING,
Eff. Date: 29/02/2020
CHIPPING / DE-RUSTING

Plastics and Resins

The many chemical vapours involved when mixing, applying and curing plastics can result in toxic
problems.
These chemicals are solvent accelerators, inhibitors, and curing agents, which are health and fire
hazards.

Epoxy Resins
Persons who handle epoxy resins suffer from Dermatitis, an inflammation of the skin, the symptoms
of which are: redness, itching, swelling, blisters, and scaling.
Grinding, sawing, or drilling of the resin can cause irritation of the upper respiratory tract and the
skin.

The following precautions must be taken when preparing, applying, and finishing epoxy resins.
 Use a back-ventilated hood when mixing batches of resins and hardeners to prevent the escape of
hazardous vapors.
 Segregate the epoxy work area. Bench top and work surfaces must be covered with disposable
paper to prevent contamination.
 Use personal protective equipment such as protective creams, rubber gloves, aprons, and safety
shields or safety glasses.
 Good personal cleanliness is the best preventive measure. Hands must be washed with a mild
soap before and after work or whenever epoxy comes into direct contact with the skin.

2.9 CHIPPING / DE-RUSTING

Rust Scale removal, and Painting, constitute the major portion of Hull Maintenance Works.
Rusting steel must be treated at an early stage to prevent corrosion from damaging the metal. If left to
spread, rust becomes increasingly difficult to remove. A wide range of chemicals and machinery are
used, for the different types of rust.
Rust scale removal is carried out by chipping, hammering scaling etc.

2.9.1 Precautions before chipping

The following safety precautions must be taken:
 Has a Toolbox meeting carried out?
 Is proper Personal Protective Equipment worn by the crewmembers?
 Are the instruments, tools, and hoses to be used in good condition with no signs of
damage?
 Do the tools function properly?
 Is the surface washed with fresh water and then sufficiently dried?
 Are proper scaffoldings and adequate lighting provided?

Page 9 of 11
Prime Tanker Management Inc.
SECTION 13
Shipboard Safety Prime Gas Management Inc.
Manual
Revision: 05
(003) PAINTS AND PAINTING,
Eff. Date: 29/02/2020
CHIPPING / DE-RUSTING

2.9.2 Precautions during chipping

 Consideration must be given so that the same person may not use the same instrument for
a long time, e.g. one must take different postures by shifting in sequence from one type of
job to another e.g. use of an air hammer, sweeping of the place where chipping was
carried out and the use of an air sander.
 A sufficient distance from other workers must always be maintained, and no work must be
done in the direction where rust particles may fly.
 Never forget lubricating air-driven tools. They tend to heating immediately when they
runs short of oil.
 The paper for the disk sander must be replaced after disconnecting the universal coupling
as a safety precaution.
 Small rust scale must be removed by using a disc sander or cupped wire brush. The
surface must not be damaged by using an air hammer unnecessarily.

2.9.3 Precautions after chipping

 The adjoining area which was sanded with a disc sander must be cleaned thoroughly of
iron powder which will adhere to it and turn it to rust red with the lapse of time.
 The steel section damaged by chipping tends to rust very easily.
Compatible painting must be applied with sufficient coats and thickness.
 Lubricate the working parts by supplying a few drops of oil to pneumatic tools.
 *Places where small rust has begun to form because of a thin coat (insufficient thickness),
must be re-coated rather than scaling, to a film thickness of at least 350 microns.

The process of Chipping / De-rusting may require:

 Cold Work Permit
 Use of Power Tools Permit
 Hot Work Permit
(when power tools are used which may produce incentive sparks, or when temperatures
develop, sufficiently high to case the ignition of a flammable gas mixture).

2.9.4 Personal Protective Equipment

2.9.4.1 Safety Goggles
Especially for chipping tasks, it is very important to protect your eyes.
Flying of iron chips in using a disc sander is very dangerous. They may not directly
attack the user but may come in the eye of another worker even when he is wearing
goggles. The Person supervising the work of the work, checking the condition of the
entire workplace taking into account the direction of wind and the work carried out
nearby by other Team Groups.
Eye wash with 1% to 2% boric acid solution must be readily available, so that the
crewmembers can wash their eyes at any time.

Page 10 of 11
Prime Tanker Management Inc.
SECTION 13
Shipboard Safety Prime Gas Management Inc.
Manual
Revision: 05
(003) PAINTS AND PAINTING,
Eff. Date: 29/02/2020
CHIPPING / DE-RUSTING

2.9.4.2 Dust Mask

General gauze mask is used for a hygienic purpose and not for dust Prevention.
When working in a highly dusty place, a dust mask must be worn.
Fine particles of 0.1 to 5 micron in size are dangerous to human lungs.
A 10 micron or larger particle hardly come into the lung and therefore is not so
problematic.
Gauze mask is sufficient when air hammer or air chisel (multi-needle) type is used.

2.9.4.3 Ear Protection

There are two types of earplugs for noise prevention while working:
 to cut low and high frequencies of noise
 to cut only high-frequency noise while allowing the low frequency to pass
through
For deck department jobs, chipping work needs earplugs, which must fit well on the
worker’s ears.
Especially when air hammer is used emitting high noise, wearing both earplug and
earmuff is highly effective.

2.9.4.4 Vibration Proofing Gloves

When a device which strongly vibrates is being used, such as air hammer, wearing
vibration-proofing gloves is very effective.
However, most important thing is that you do not use such device for a long time.

3. RECORD
 Cold Work Permit SAF/SECTION 5/ SF/SAQ/419
 Use of Power Tools SAF/SECTION 5/ SF/SAQ/419A
 Hot Work Permit SAF/SECTION 06 SF/SAQ/418

Page 11 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 14
Manual Prime Gas Management Inc.
(003) Revision: 05
HAZARDOUS MATERIALS Eff. Date: 29/02/2020

Page 1 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 14
Manual Prime Gas Management Inc.
(003) Revision: 05
HAZARDOUS MATERIALS Eff. Date: 29/02/2020

1. PURPOSE

This section describes the procedure for handling Hazardous Materials.

2. PROCEDURE

2.1 GENERAL
While hazardous materials can be used safely, extra precautions are required for the handling and
storage of these materials in the confined and limited spaces aboard ship. Fire is the most hazardous
possibility. Poisoning by breathing toxic substances in unventilated spaces can also occur. Hazardous
material is defined as material presenting hazards to personnel, property, or the environment in the
course of handling, storing or using.

The use of dangerous or hazardous materials and substances detailed in below paragraphs are to form
part of routine risk assessment.

Many materials used on board ships have health and safety implications for personnel handling them.
In addition to the contents of this section, the CODE OF SAFE WORKING PRACTICES is to be
consulted for detailed guidance.
For every dangerous or hazardous material handled on board, a MATERIAL SAFETY DATA
SHEET (MSDS) is to be provided and available to all personnel working with the material.
These data sheets are to be posted up in all storage areas, i.e. chemical store and paint locker.
All dangerous materials are only to be used in accordance with the manufacturer’s instructions. And
for the specific purpose intended.
Dangerous or hazardous materials, which are not specifically mentioned in this section, are to be
subject to a “special on-hoc risk assessment” prior to use on board.

Dangerous / hazardous or irritating substances are to be handled only under instruction from and
under the supervision of a Responsible Officer.
The Responsible Officer is to instruct, inform and train crew, so that they understand the risks arising
from their work with dangerous or hazardous materials and the precautions to be taken.

2.1.1 Hazards associated with Oils used in Ships

Health hazards may exist from contact with some oils used for fuel, lubrication and hydraulic
systems.
Particularly materials such as residual fuel oil or used engine lubricating oils contain poly-aromatic
hydrocarbons (PAH’s) which are known to be carcinogenic.
Additional to any carcinogenic effects a range of skin diseases ranging from irritation to severe oil
acne may occur.
When handling oil or waste oil, direct contact with the skin must be avoided by the use of protective
gloves and / or barrier creams.
Additionally, further protection is to be utilized as appropriate, i.e. use of aprons, eye protection.
This is particularly the case with degraded oils which may have undergone chemical changes during
use, and therefore may exhibit different characteristics from their MSDS.

Page 2 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 14
Manual Prime Gas Management Inc.
(003) Revision: 05
HAZARDOUS MATERIALS Eff. Date: 29/02/2020

2.1.2 Use of Adhesives

Adhesives, in many cases emit fumes which are highly flammable and toxic if inhaled. Additionally,
some “super glues” are very powerful and bond materials on contact.
In all cases adhesives must only be used for their intended purposes in accordance with the makers’
instructions.
They must only be stored in a sealed manner and if possible in a well ventilated room.
During use, appropriate ventilation must be provided in order to prevent buildup of toxic or explosive
vapours and fire precautions and equipment must be observed and available.
Handlers are to wear appropriate respiratory protection.

2.2 FLAMMABLE AND COMBUSTIBLE LIQUIDS

2.2.1 Definitions
Combustible liquid: Any liquid having a flashpoint at or above 100 degrees Fahrenheit (37.8 degrees
Centigrade).
 Flammable liquid: Any liquid having a flashpoint below 100 degrees Fahrenheit (37.8 degrees
Centigrade), except any mixture having components with flashpoints of 100 degrees Fahrenheit
(37.8 degrees Centigrade) or higher, the total of which make up 99 percent or more of the total
volume of the mixture.
 Flashpoint: The minimum temperature at which a liquid gives-off vapor within a test vessel in
sufficient concentration to form an ignitable mixture with air near the surface of the liquid.

2.2.2 Stowage
Flammable liquids pose the most significant fire and toxic hazard. A flammable liquid is defined as
any material that in its normal state is liquid and stored in the flammable liquid storeroom.
The flammable liquids storeroom shall have a CO2 extinguishing system, and all electrical fixtures,
outlets, and wiring in the flammable liquids storeroom shall be explosion proof Class I, Group D or
better.
Severe fire hazard liquids shall not be used or dispensed near open FLAMES.
Flammable liquids shall be used and dispensed in spaces with adequate supply and exhaust
ventilation.
Containers of flammable liquids shall be electrically grounded and the container into which such
liquids are transferred shall be connected to the same ground before liquids are transferred.

2.2.3 Toxic Hazards

The vapours of most flammable liquids are toxic when breathed in a concentration far below that
which will result in a fire or explosion.
The vapours inhaled while using the rag-and-bucket method of degreasing metal parts can cause
serious effects on the brain and other parts of the central nervous system.
When hands are dipped into solvents, oils are removed from the skin, and skin lesions and cracking
of the skin may result.
Solvents are to be used only in well-ventilated spaces.
Gloves and aprons will protect the skin, and a face shield will prevent splashing into the eyes.
An approved respirator will prevent the symptoms resulting from inhalation of the toxic vapours.

Page 3 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 14
Manual Prime Gas Management Inc.
(003) Revision: 05
HAZARDOUS MATERIALS Eff. Date: 29/02/2020

Caution
Warning properties such as odor, eye irritation and respiratory irritation that rely on human senses are
not foolproof.
Warning properties may be assumed to be adequate when odor, taste, or irritation effects of a
substance can be detected and are persistent at concentrations at or below the permissible exposure
limit.
If the odor or irritation threshold of the substance is many times greater that the permissible exposure
limit, the substance have considered having poor warning properties.
When this occurs, air supplied or self-contained breathing apparatus shall be specified.

2.3 ACIDS, ALKALIES AND OTHER CHEMICALS

2.3.1 General
Acids and alkalies may be used onboard ships in the form of pure compounds and mixtures.
In general, acids and alkalies are hazardous in that they:
 Are corrosive (cause chemical burns) by direct contact with the skin, eyes, or other tissues.
 Can cause respiratory difficulties or injury to respiratory organs if excessive concentrations of
acid gas/vapor/dust/mist are inhaled.
 Can cause hazardous chemical reactions if not properly controlled.

The following general precautions shall be observed in operations involving the handling of acids
and alkalies.
 Signs shall be posted near established operations, warning personnel of the principal hazards of
the operation and of the chemicals being used. All containers shall be appropriately labelled.
 Where injurious gas/vapour/dust/mist are repeatedly generated by a fixed installation, effective
exhaust ventilation shall be provided on the process. Temporary work may be ventilated by
portable equipment. Personnel must wear respirators approved for the type and concentration of
contaminant encountered where ventilation is not adequate to prevent overexposure of personnel.
 Acids and alkalies shall be used in accordance with safe procedures. Note that some strong acids
may react violently with strong oxidizing agents; also highly toxic gases may be evolved is an
acid is mixed with certain chemicals, such as sulfides, cyanides, nitrates, and nitrites.
Acids and alkalies may react with certain metals forming potentially explosive hydrogen gas
The diluting of strong acids and alkalies with water can generate considerable heat: therefore, for
safe mixing purposes, they must be added slowly and carefully to water (preferably cool) with
constant stirring

REMEMBER the order of mixing!!

Add the CHEMICALS to water, NEVER the water to chemicals.

Page 4 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 14
Manual Prime Gas Management Inc.
(003) Revision: 05
HAZARDOUS MATERIALS Eff. Date: 29/02/2020

2.3.2 Personal Protection

Personnel, when handling acids and alkalies shall wear the following clothing and personal protective
equipment:
1. Chemically resistant rubber or plastic gloves.
2. Rubber or plastic chemical goggles. Where complete face protection is required, plastic face
shields must be worn in addition to the chemical goggles.
3. Chemically resistant rubber boots or overshoes, or shoes with resistant soles. Ensure that
trousers are outside of boots.
4. Rubber or plastic aprons.
5. Appropriate respirator when indicated.

When personnel have been seriously injured by exposure to acids or alkalies, medical assistance shall
be sought as soon as possible.

The following first aid procedures are applicable:

 The affected skin area shall be flushed immediately with clean water for at least 15 minutes.
 When comparatively large areas of the body and clothing are affected, the individual must be
placed in a shower immediately and the saturated clothing removed as soon as possible.
 Contact of certain acids/alkalies with the eyes can cause very serious eye injury unless the eye
is washed out with water immediately. Allow water from drinking fountain, or from any fresh
water source to flow into the opened eyes and continue to flush for 15 minutes.
 Personnel who develop symptoms when exposed to acids or alkalis shall be immediately
removed from the contaminated area and a medical officer called.
 If the individual is not breathing, artificial respiration shall be started immediately.
 If acids or alkalies have been taken internally, follow these procedures immediately.
- Call the medical officer.
- Determine the type of acid or alkali swallowed.

2.3.3 Calcium Hypochlorite

Calcium hypochlorite is a strong oxidizing agent and will react readily and in some cases violently
with organic combustible materials.
In contact with materials such as paints, oils, greases, detergents, acids, certain alkalies, antifreeze,
fabrics and other organic and combustible materials, calcium hypochlorite with react to produce large
quantities of heat and/or fire and liberation of chlorine.
Calcium hypochlorite shall be stored in a vented metal locker, in ventilated space.
Storage shall not be located in the same area as paints lubricants, detergents and other organic
materials.

The following precautions shall be observed when handling calcium hypochlorite:

 Mix only with water.
 Do not allow to come into contact with paints, oils, greases, wetting agents, detergents, anti-
freeze, ammonia, or organic and combustible materials.
 Dispense only in clean, dry utensils and only in amounts required for immediate use.
 Avoid contact with skin or eyes.

Page 5 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 14
Manual Prime Gas Management Inc.
(003) Revision: 05
HAZARDOUS MATERIALS Eff. Date: 29/02/2020

2.3.4 Prohibited Substances onboard Ship

Materials Not-To-Be Used or Stored Aboard Ships:

The following materials ARE PROHIBITED from use or storage aboard all ships except where
authorized as cargo.
 Trichloroethylene (to be used only by ships having equipment designed for its use)
 Benzene (Benzol)
 Beta Naphthylamine
 Carbon Tetrachloride
 DDT Xylene Emulsion
 Hydrocyanic Acid Gas
 Insecticides or DDT
 Methyl Bromide
 Plastic Trash Cans
 Dry Cleaning Solvent (Stoddard Solvent) Type I
 Tetrachlorothane

2.4 COMPRESSED GASES AND CYLINDERS

This paragraph applies to the precautions to be observed for the safe use and storage of compressed
gases aboard ship.
Cylinders of compressed gases are potential explosion, fire and health hazards if strict compliance
with the following precautions is not observed.

2.4.1 Safe use of Compressed Gas Cylinders

 Use compressed gas cylinders in an upright position. Secure the cylinders to prevent accidental
falling.
 Always replace the metal cap on the cylinder to protect the cylinder valve. A blow to the
unprotected cylinder valve could release gas under high pressure.
 Threads on the regulator or union shall correspond to those on the cylinder valve outlet. Do not
use adapters.
 Open cylinder valves slowly.
 Do not use a cylinder of compressed gas without a pressure-reducing regulator attached to the
cylinder valve, except where cylinders are attached to a manifold in which case the regulator will
be attached to the manifold header.
 Before making the connection to a cylinder valve outlet, slowly open the valve for an instant to
clear the opening of particles of dust. Point the valve away from all personnel. Never open the
valve near welding work, near sparks or open flames.
 Use regulators and pressure gauges only with gases for which they are designed and intended.
 Tightly close the cylinder valve, when repairing a leak between the cylinder and the regulator.
Page 6 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 14
Manual Prime Gas Management Inc.
(003) Revision: 05
HAZARDOUS MATERIALS Eff. Date: 29/02/2020

 Before removing a regulator from a cylinder valve, close the cylinder valve and release the gas
from the regulators.
 Do not take compressed gas cylinders into tanks, cofferdams, pontoons, voids, boilers, steam or
water drums or other closed spaces and containers.
 Do not allow sparks, molten metal and electric currents to contact the cylinder.
 Personnel servicing refrigeration system using halo-carbons (Freon, etc.) must wear safety
goggles to prevent the freezing effect on the eye in the event of an accidental discharge. They
must wear elbow length gloves, an apron or coveralls and boots or booties.
 Avoid all contact with grease and lubricants when handling or storing oxygen cylinders. Do not
use oil or grease as a lubricant on fittings and attachments on oxygen cylinders. Using oil-
contaminated fittings may result in an explosion of the cylinders.
 Under no circumstances use oxygen to start engines, to preheat burners, to operate pneumatic
tools, or as breathing air for supplied air respirators.
 Full cylinders shall be used in rotation as received from the source of supply.
 Never hammer or strike the valve wheel in attempting to open or close cylinder valves. Use only
wrenches, keys or tools provided by the cylinder manufacturer. If the valve does not open easily,
return to supplier. Do not force valve stems open!
 Compressed gas cylinders shall be transported and loaded with the valve protecting cap in place.
 When loading or transferring cylinders, especially when using a crane or derrick, the cylinders
shall be secured in a cradle, suitable platform, rackor special container. Neither a sling (line or
chain) nor electromagnets shall ever be used.
A cylinder moved by hand must be tilted slightly and rolled on its bottom edge, without dragging
or sliding. Hooks or lines through valve protection caps shall not be used for hoisting cylinders.
 When cylinders are transported by hand truck, they shall be securely held in position by chains,
steel strapping, or other means that will prevent them from falling off the truck.
 Valve protection caps shall not be used for lifting cylinders from one vertical position to another.
Bars shall not be used under valves or valve protection caps to pry cylinders loose when frozen.
Warm, not boiling, water shall be used to thaw cylinder valves and caps.

2.4.2 Stowage of Compressed Gas Cylinders

Stowage of Compressed Gases

 Gas cylinders shall be stored in well-ventilated spaces and must be kept locked to avoid
unauthorized entry.
Proper mechanical ventilation must be applied before entering this space.
 Compressed gas cylinders shall not be stored near sources of heat in excess of 130 degrees
Fahrenheit (54.4 degrees Celsius).
 Combustible gas cylinders must be stored in dedicated storage rooms, in which no other items
and equipment are stored.
 Combustible gas cylinders shall not be stored with oxygen gas cylinders. Oxygen cylinders may
be stored with inert gases such as helium, nitrogen, carbon dioxide, or argon.
 Acetylene and liquefied gas cylinders must be stored valve end up.

Page 7 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 14
Manual Prime Gas Management Inc.
(003) Revision: 05
HAZARDOUS MATERIALS Eff. Date: 29/02/2020

 Cylinders must be secured with metal collars or chains to prevent capsizing during heavy
weather.
 To avoid confusion, empty and full gas cylinders shall be stored separately.
 Cylinder storage must be planned to use the compressed gases in the order in which received
from supply.
 For CO2 Storage Rooms, the CO2 alarm system must be checked Weekly and recorded in the
Lifesaving and Firefighting Equipment Inventory and PMS.

2.4.3 Health Hazards from Compressed Gas

Either a sudden release or a slow leak of compressed gas into a closed unventilated space will replace
the oxygen. Persons may asphyxiate upon entering and working in these spaces.
 Slow leaks of ammonia gases will result in an intolerable atmosphere due to the highly irritating
action of ammonia on the eyes, nose, and throat. An oxygen breathing apparatus is required for
protection against ammonia.
 The inert gases such as helium and argon are odor-free. Personnel on entering closed spaces with
concentrations of these gases, which reduce the oxygen content below 19.5 percent, shall wear
positive pressure supplied air respirators respiration protection. They are unaware of oxygen
deficiency since there is no warning odor.
 Refrigerant gases (halocarbons) are toxic and are odorless so there is no warning of their presence
in the air. Exposure to halocarbons may cause headache, rapid heartbeat, lightheadedness, and
tingling of fingers or toes. Any of these symptoms is a warning to leave the area promptly.
In higher concentrations halocarbons have an anesthetic effect (causing in-coordination such as
stumbling), can affect the heartbeat (causing irregular beats and even stoppage), and can cause
tremors, convulsions, and death.
Halocarbon gases are heavier than air and may invisibly fill up a space beneath the storage or use
area. Halocarbons will not burn but can be decomposed to phosgene and other poisonous
products by open flame such as in space heaters (Salamanders or other types) or welding
operations.
The products of decomposition have a pungent odor and are very irritating.
 Acetylene, carbon dioxide and nitrogen do not have poisonous properties; however, asphyxiation
will take place in high concentrations. Carbon dioxide is heavier than air and remains near the
deck. Sudden release of carbon dioxide in a closed space will rapidly replace oxygen.
 Before entering a space where compressed gas cylinders are stored, the supply and exhaust
ventilation systems must have been in operation for at least 10 minutes and a watch aware of the
potential hazards shall be posted at the entrance.

Page 8 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 14
Manual Prime Gas Management Inc.
(003) Revision: 05
HAZARDOUS MATERIALS Eff. Date: 29/02/2020

2.5 MERCURY
At room temperature, metallic mercury readily vaporizes into a toxic vapor when inhaled.
Small spills of mercury accumulate in cracks and crevices and will result in heavy concentrations of
mercury in mercury-use spaces.
The safety and health precautions shall be taken:
 Store mercury and mercury compounds (including wastes) in a dry and ventilated area. Store
mercury in unbreakable, tightly sealed containers away from any source of heat, air conditioning,
or fans.
 All mercury spills, however small shall be reported and cleaned.
 No mercury or mercury compounds shall be dumped into any body of water. Disposal shall be
ashore in authorized disposal areas.

2.6 LABELING, STORAGE & DISPOSAL OF HAZARDOUS MATERIALS

The development of new chemical products and the introduction of new chemical processes make it
mandatory that safety precautions be observed during the transportation, handling, and disposal of
toxic and dangerous chemical.
The purpose of these instructions is to provide information as to the labelling and marking systems
available for use afloat.
Detailed instructions are included in specific publications.
Some manufacturers published precautions measures, which must be followed in addition to the
above mentioned instructions (i.e. FAMM Publications etc.)
When transporting hazardous material, an approved labeling system must be used.
When using hazardous materials onboard ship, the DOT or similar labeling system shall be used as a
management tool to help identify and properly control the HM. Regardless of which labeling system
is used it must be recognized that any HM labeling program is only one aspect of a comprehensive
hazardous material management program and must be coupled with other efforts such as employee
training in the safe handling of HM, and the routine dissemination of HM information to users.
(Labeling included in IMDG Code – International Maritime Dangerous Goods Code).
Shipping containers of hazardous materials coming aboard must already bear the DOT label or
another convenient.
Locally applied labels, either DOT or NFPA or similar, will be attached to individual unit of issue
containers during receipt control if not so labeled when receive.
Items or groups of items shall be identified with the appropriate hazardous material label.

Any chemical containers that are unmarked must remain closed and not used until their identity is
known.
If unable to identify the contents the container can be disposed of at a suitable shore reception
facility, the shore personnel shall be advised accordingly.

Page 9 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 14
Manual Prime Gas Management Inc.
(003) Revision: 05
HAZARDOUS MATERIALS Eff. Date: 29/02/2020

For more detailed information refer to Environmental Manual (EMS 009) :

 Section 05A –Garbage Management-§ 2.8- “Hazardous Materials and Special Wastes”
 Section 08- Miscellaneous Pollution Sources -§2.11-“Hazardous Materials and Special
Wastes”
 Section 10- Ship Recycling

3. RECORD

 Dangerous Goods and Hazardous Substances List SAF/SECTION 14/ SF/SEC/915

Page 10 of 10
Prime Tanker Management Inc.
Shipboard Safety SECTION 15
Manual Prime Gas Management Inc.
(003) Revision: 05
FUMIGATION Eff. Date: 29/02/2020

Page 1 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 15
Manual Prime Gas Management Inc.
(003) Revision: 05
FUMIGATION Eff. Date: 29/02/2020

1. PURPOSE

This section describes the procedure for conducting fumigation.

2. PROCEDURE

2.1 GENERAL
On a Quarterly basis, the S&Q Department requests from all the Fleet Vessels to report if they need
professional Fumigation from Shore Services. If a Vessel actually needs professional fumigation, this
will be reported to the Operations and S&Q Department. The S&Q Department will initiate the
actions required by contacting the Vessel’s Operator and the Agent. If the port in convenient and if
fumigation does not present any hazard due to the Vessel’s operations, the fumigation may be
arranged.
Before any fumigation is carried out on board the Master must contact the Company for permission.
The type of fumigant to be used, must be agreed between the Master, Shore Service and the
Company.
If for any reason the Company cannot be contacted prior to fumigation taking place then the Master
must seek such help and advice from shore authorities to be able to establish all necessary controls to
protect the health of crew.

2.2 REASON FOR FUMIGATION

Insects and rodents on ships are objectionable for various reasons. In addition to aesthetic and
nuisance aspects, pests may damage equipment and spread disease and infection, contaminate food in
galleys and food stores. Very few pesticides are suitable for use against all kinds of pests that may
occur aboard or in different parts of ships.
It is more difficult in case the Vessel is performing voyages in areas where insects are expected. The
Master must ensure that the relevant medicals are available end proactively taken when applicable in
case Malaria or similar diseases are in the area of the port of call.

2.3 RODENTS
Rodents must be controlled not only because of the damage they may do to the ship’s equipment, but
also, as required by the International Health Regulations, to prevent the spread of disease.
The fitting of rat guards on mooring ropes and wires is enforced in most countries and such
regulations must be strictly observed.
However, rats and mice might come onboard via the gangway or store supplies.
A strict visual control must be carried out during the receipt of provisions to avoid rodent infestation.
The Master must be immediately notified if rats are sighted. Stores must be refused in case rats and
mice are noticed in the packaging.
All crew onboard, must be alert for any signs that could indicate the existence of rat infestation.

Page 2 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 15
Manual Prime Gas Management Inc.
(003) Revision: 05
FUMIGATION Eff. Date: 29/02/2020

Such signs are:

 Rat Droppings:
Dropping are dark brow in a tapered, spindle shape-like a grain of rice.
 Rub marks :
Grease and dirt on their bodies, leaves smudges on surfaces
 Scratching or squeaking noises :
If there is rat infestation, one may hear squeaks, rustling and scampering sounds as they move
about and nest.

 Rat holes :
Rats usually dig in various spaces for shelter, storage and nesting
 Rat nests: rats will shred available materials such as loft insulation, cardboard and other soft
items to make nests and will make their nests in sheltered, out-of-the-way places like boxes,
cabinets and closets, basically any place with is sheltered, cozy and warm.
 Tracks:
Look for footprints or tail marks in dusty spots. Rat tracks average between 3/4 to 1
inches also drag their tails, which leaves a mark between their feet tracks. If tracks are
hard to spot, shining a flashlight across a suspicious area can help illuminate them.
 An "off" smell.
Rats have a distinctive musky odor. It's hard to describe, but once you smell it, you'll never
forget it.
 Holes in food packaging
Rodents will nibble into anything they can smell, including boxes and bags of pasta, rice,
beans, and grain products.
Another popular nibble, although not a food product: SOAP.
 Gnaw marks.
Gnawing is a defining characteristic of all rodents. They do it to keep their incisor teeth,
which grow continually, in check. Wood is a favorite, but they'll pretty much chew on
whatever suits them. This includes electrical wire, which makes them a leading cause of
structural fires. On wood, newer gnaws are light colored. They turn darker with age.
Sometimes you won't see gnaw marks, but you'll see what looks like fine wood chips or
coarse sawdust, especially along baseboards, doors and cabinets.

2.4 REGULATIONS FOR THE USE OF PESTICIDES

In many countries the sale and use of pesticides are regulated by Governments to ensure safety in
application and prevention of contamination of foodstuffs. National regulations and requirements
vary from one country to another, so particular pesticides which may be used for treatment of
accommodation and other spaces onboard, may be limited by the regulations and requirements.
Ship’s Masters must ensure that they have the necessary knowledge of the above regulations and
requirements.

Page 3 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 15
Manual Prime Gas Management Inc.
(003) Revision: 05
FUMIGATION Eff. Date: 29/02/2020

2.5 SAFETY PRECAUTIONS

2.5.1 Pesticide Materials
Pesticides are often at least as poisonous to humans as to the pests against which they are used. The
instructions given on the label or package itself, particularly those relating to safety and disposal of
residual material, must be strictly followed.
Pesticides must be stored in strict compliance with National regulations and requirements or the
manufacturer instructions.
Smoking, eating or drinking while using pesticides must always be avoided.
Empty pesticide receptacles and packaging must never be re-used. Hands must always be washed
after applying pesticides.

2.5.2 Space and Surface Spraying

When professional operators are carrying out spraying they are responsible for taking the necessary
safety precautions. If operations are carried out by the crew, the Master must ensure that the
following safeguards are observed, both in the preparation and the application of the pesticides:
 Wear protective clothing, gloves, respirators and eye protection appropriate to the pesticides
being used. Do not remove them even under hot conditions.
 Avoid excessive application and run-off on surfaces and avoid contamination of foodstuffs.
 If clothing becomes contaminated:
o Stop work immediately and leave area;
o Remove clothing and footwear;
o Take a shower and wash skin thoroughly;
o Wash clothing and footwear, and wash skin again;
o Seek medical advice.
 After work:
o Remove and wash clothing, footwear and other equipment;
o Take a shower using plenty of soap.
 Fumigation

Ship’s personnel must not handle fumigants and only qualified operators must carry out such
operations. Personnel allowed to remain in the vicinity of a fumigation operation for a particular
purpose must follow the instructions of the fumigator - in - charge implicit.

2.6 EXPOSURE TO PESTICIDES RESULTING IN ILLNESS

In the case of exposure to pesticides and subsequent illness, medical advice must be sought
immediately. Information on poisoning by specific Compounds may be found in the “IMO Medical
First Aid Guide” as amended for use in Accidents Involving Dangerous Goods, or on the package
(manufacturer instructions and safety precautions on the label or the package itself).

3. RECORD
Records and Monitoring Tables in Master’s File CRW 10-Health and Hygiene Matters.

Page 4 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

Page 1 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

1. PURPOSE
This section describes the Company Procedures related to the Galley Operations, which provide
guidance of Galley Safety and Hygiene Standards, based on the MLC 2006 Requirements.

2. PROCEDURE

2.1 SHIPOWNERS RESPONSIBILITIES

It is the responsibility of the Shipowners to ensure the following:
 High Quality Food and drinking water supplies, free of charge are provided to the seafarers
during their period of employment.
 The Catering Department is properly organized and equipped to permit the provision to seafarers
of adequate, varied and nutritious meals, prepared and served in hygienic conditions.
 Catering staff must be properly certificated, trained and medically fit for their positions.
The Master Is accountable to ensure that the Vessels has sufficient and good quality food
on board for the intended voyage(s) also taking into consideration any
extension of the voyage or re-routing.
The Chief Engineer Is accountable to ensure that high quality drinking water will be supplied on
Company Vessels and implementing all relevant verification tests.

The Cook Is responsible for:

 Performing proper planning regarding the quantity of food to be on
board.
 Maintaining high standard hygiene in all food stores.
 Maintaining high standard hygiene in the galley
 Verifying that the food is use is not expired.
 Responsible that the food is stored in the relent store according to the
requirements and NOT deviation from the same.
 Informing the Master whenever he is in doubt regarding the quality of
the food.
 is responsible for the implementation of the Garbage Management
Plan in the Galley.
o Ensuring that Food Wastes are segregated from other Domestic
waste produced in the galley
o Ensuring that Food wastes are collected on a daily basis from
the various Primary Collection containers and stored in the
Main Garbage Storage Receptacles.
o Operate the Food Waste Comminuter as per Marpol Annex V
Catering Staff Is responsible for :
( Messman )  Maintaining high standard hygiene in the mess rooms
 Serving food to the crew and visitors in professional manner
 Assisting the Cook in the implementation of the Garbage Management
Plan in the Galley.
 Is also responsible to operate the Garbage Compactor (if fitted
onboard if familiarization has been provided

Page 2 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

2.2 CERTIFICATION AND TRAINING OF CATERING STAFF

2.2.1 Ship’s Cook

As per the MLC 2006 Convention- Standard A.3.2, the Ship’s Cook must be:
 At least 18 years old (as per Company procedures no crew member below 18 years is employed).
 Qualified, trained and must be holder of a Certificate of Proficiency, issued by an Institute
recognized by the Administration.
 Medically fit to perform the required duties at sea.
The competency, knowledge, understanding and proficiency of the Ship’s Cook must include the
following areas:
 Practical Cooking Abilities
 Catering
 General Safety Procedures
 Health and Food Hygiene Practices
 Personal Hygiene
 Food Safety
 Food storage
 Stock Control
 Multicultural and religious awareness
 Environmental Protection and Pollution Prevention.

2.2.2 Catering Staff

As per Company Procedures the other Catering Staff (except the Cook ) must have passed a
“Ship Sanitary Program” and must be the Holders of the relevant Training Certificate.

2.3 PRACTICAL COOKING AND SHIP’S MENUS

Food and drinking water supplies must be suitable in respect of quantity, nutritional value, quality
and variety.
Expiration dates, where applicable, must be fully met and any expired supplies will be disposed
accordingly
When receiving food stores it is essential that the same is not only reviewed immediate regarding the
quantity but also regarding the quality.

Food not meeting company standard quality to be rejected and replaced according.
The company to be informed in such case to maintain the list of approved contractors.

On a Monthly basis, the Ship’s Cook, is responsible to draw a Menu for the weeks of the specific
month and present it to the Master for approval.

Page 3 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

The Menu must be drawn in such a way, having regard to:

 The Number of crewmembers onboard
 Their Religious requirements (some religions do not permit pork or beef, or any kind of meat or
all animal products such as milk, eggs etc)
 Their Cultural practices as they pertain to food
 The duration of the voyage
 The trading area ( Hold Climate or Hot Climate )
 The nature of the voyage
 The nutritional value and adequate variety.

The Ship’s Menus must be such as to provide a healthy diet, which will provide energy to the
seafarers, but will not end up in health problems, such as increase of weight, Hypertension, etc.
An indicative menu must include:
 Bread.
 Meat (chops, sausages, roasts, curries and any other similar as per the cultural nutritional
practices).
 Poultry (chicken and turkey).
 Fish (baked, fried, grilled etc).
 Soups of different types.
 Breakfast including cereals, bread, butter, jams, honey, ham, cheese.
 Salads of different type (fresh or boiled vegetables).
 Food using frozen or tinned products.
 Cold or hot desserts.
 Pastries.
 Fruit juices, cold drinks.
 Canned fruit and various desserts.
The Menus must be approved by the Master, always taking into consideration the healthy nutritional
value and the Budget limits.
The Menu may be posted in the Messrooms.
A copy of the Monthly Menu must be filed in Master’s File.

It is recommended to have in the file at least the three latest menus, for inspection purposes.

Page 4 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

2.4 GALLEY WORKING CLOTHES

The Company also requires the highest standards of personal hygiene from all members of the
Catering Department, particularly when preparing and serving foodstuff.
All Galley Personnel must take care of their personal hygiene and cleanliness.
When entering the galley to assume their responsibilities, they must be well rested with adequate
sleep and must be alert.
The use of alcohol and drugs is strictly prohibited (as for all crew).
Clothing must be appropriate for the working conditions and the climate at the Vessel’s trading area.
While working in the galley, dedicated clean, freshly laundered protective clothes or uniforms must
always be worn to prevent the spread of food borne illness.
Hair restraints, such as hats and hairnets must be worn to prevent loose hair from contaminating food.

Catering Staff are not allowed to grow beards during their service, for hygiene purposes.

Catering staff must not wear jewelry apart from a plain wedding band

Loose clothing such as shirttails and sleeves must be tucked in and all jewellery removed in order
that they do not get caught in machinery.

Where there is a risk of burning or scalding, clothing must adequately cover the body and material
must be of low flammability, such as cotton or a cotton/terylene mix.
The appropriate protective equipment must be used.

Catering staff must wear Safety Shoes in the Galley, Pantries, Storage Rooms, and
Refrigerated Chambers AT ALL TIMES.

When serving meals during the Vessel’s stay in port, catering staff must wear white shirts and black
pants, clean and well maintained, for a high professional look.

Working around sharp knives, hot objects and hazardous chemicals is no place for practical jokes.
They may seem like harmless fun but it could end up causing a permanent debilitating injury to a
fellow co-worker.

Page 5 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

2.5 GALLEY WORKING AREA

The galley working area must be:
 clean in order to prevent food contamination and
 safe in order to prevent injuries
 Safe in order to prevent fire ignition.

A. Galley Cleanliness and Safety

Anybody working in the Galley MUST be aware that this is a high-risk areas. The hazards are, but
not limited to:
 Exposure to excessive heat.
 Exposure to excessive cold.
 Hot surfaces.
 Sharp objects.
 Radiation (such as microwaves).
 Rotating machinery.
Prior to using any mechanical or electrical catering appliance all safety guards are to be in place.
Every effort must be made by the catering personnel to take extreme caution when using any catering
equipment.
It is also very important to observe Best Practice when cooking in bad weather. In case the Vessel is
pitching and rolling certain meals (like soups) might not be prepared to the danger of moving parts
and relevant food might get out of the containment.
The galley working area, must be safe, clean and well maintained i.e.:
 Adequate illumination must be provided.
 All loose items, equipment, stores must be safely and security stowed.
 All fittings and fixtures must be well maintained.
 Doors must be well secured.
 The galley floors must be clean and non-slippery (water or oil spillage must be cleaned
immediately in order to avoid slips and falls).

B. To avoid injuries in the galley, the following must be applied:

 Pots and pans must never be filled to the extent that the contents slop over when the ship rolls.
 Use only dry cloths as pot holders. Wet cloths quickly heat up and cause burns.
 No one must be directly in front of the oven when opening the door. The initial blast of hot air
can burn.
 Steam supply to pressure cookers and rice steamers must be turned off and pressure released
before lids are opened
 Water must never be poured onto hot fat as the resultant steam and oil spray can cause serious
burns.
 Electric equipment must not be used when hands are wet.
 Do not use fingers to feed materials into food processors.
 Before cleaning any electrically powered machine ensure it has first been isolated from the
supply and all the working parts have stopped rotating.
 Safe operating procedures must be followed at all times. Guards must be fitted as per the
design of the respective equipment.
Page 6 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

 Catering equipment must only be used by personnel trained and instructed in correct usage of
that equipment.
 Sharp knives must be treated with caution and handled with care.
 They must not be mixed with other items when washing but cleaned individually and stored
safely in racks or sheathes.
 Can openers must be kept clean to avoid contaminating tinned food.
 Chopping of meat requires concentration without distractions.
 The chopping block must be well secured with hands and body kept clear of swing and
impact area.
 Take extra care when Vessel is rolling and pitching.
 When cutting food with a knife, ensure fingers holding the food are kept clear and bent
inwards towards the palm.
 The knife must be angled away from the food and fingers.
 Never grab a falling knife.
 A meat saw must be guided by the fore finger of the free hand over the top of the blade.
 Use even firm strokes to allow the blade to find its way.
 Hard and forceful strokes must be avoided as this causes the blade to jump and possibly cause
injury
 Treat all domestic cleaning products with caution. Do not mix different products together as
this may cause skin burns
 In general, prior to using any mechanical or electrical cooking appliance all safety guards are
to be in place. Every effort must be made by the catering personnel to take extreme caution
when using any catering equipment.
 All filters to be cleaned on regular basis (Note: fire in the galley was often a result of
contaminated filters)
 The cook must acquaint himself with the safety equipment location and its use.
C. To avoid a build-up of dirt and waste, a “clean as you go” routine must be applied:
 Trays, knives, cutting boards, food preparation machinery and work tops etc that come into
contact with food must be thoroughly cleaned and disinfected. Mechanical dishwashers disinfect
by virtue of the high rinse temperature. Where dishes are hand washed they must be left to dry
rather than using drying cloths, as long as they are put away as soon as they are dry.
 Cloths and towels are a perfect breeding ground for bacteria so they must be washed regularly or
discarded. Mops and waste bins must also be regularly washed and stowed in designated places.
 Galley spaces must be cleaned at the end of each working day.

The indiscriminate use of water in hosing down and washing equipment in the galley can be very
dangerous, particularly when there are electrical installations.
Whenever the galley deck is washed down, power to an electric range and all electric equipment
must be switched off and isolated from the supply and water kept from contact with the electric
equipment.

 Time must be set aside to do a regular systematic thorough clean of all areas including cupboards,
store rooms, the deck and bulk heads, extractor fans and canopies.

Page 7 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

 Greasy ventilation ducting is a serious fire hazard and must therefore be cleaned regularly. The
frequency of cleaning must be determined using a risk assessment process.
 Care must be taken to protect food and equipment during cleaning operations.
 Cleaning products and equipment must be safely stored away, preferably in a designated locker.
 Garbage and food waste segregation and disposal arrangements must maintain operational health
and safety standards and be in accordance with the ship’s Garbage Management Plan.

D. Fire Prevention (refer to other Section of this manual)

2.6 FOOD PREPARATION AND HANDLING

A. Health and Hygiene

Catering staff must have a basic knowledge of food safety and hygiene as they have a
responsibility for ensuring that high standards of personal hygiene and cleanliness of the galley,
pantry and mess rooms are always maintained.

There must be no smoking (including e-smoking)

in galleys, pantries, store rooms or other places where food is prepared.

The basis of food hygiene has always been the use of clean and well maintained catering spaces
and the avoidance of unsanitary conditions.
It is of utmost importance that the Cook and catering staff apply all Hygiene requirements
in order to protect themselves and crew from bacteria , illness and similar.
Sufficient dedicated wash hand-basins, bacterial liquid soap with a dispenser and disposable
towels or hand-drying facilities, such as a hot air dryer must be available in the food preparation
area.
Hands and fingernails must be washed regularly:
 Before entering the galley
 Before handling any food or equipment
 After handling raw food
 After going to the WC
 After smoking
 After touching their hair, nose , mouth , dirty clothing etc
 Fingernails must always be kept short and clean
Direct food handling must be avoided, where tongs or other implements may be used.
Appropriate protective gloves may be worn but they may give a false sense of safety.
Even gloved hands need to be washed in all conditions described above.
Toilets with hand wash basins must be situated near to, but separate from the galley.

Prominent signs about washing hands must be displayed.

Page 8 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

B. Cuts and Scratches & First Aid Kit

All cuts, abrasions, sores, spots however small, must be reported immediately and receive first
aid attention to prevent infection (These must be reported monthly on form TEMP 15).
An open cut, burn or abrasion must be covered with a coloured waterproof dressing which must
be changed regularly, until completely healed.
Anyone with a secondary infection such as a septic cut or a boil, sty or symptoms of flu etc, must
stop working with food until it is completely healed.
A first aid kit must be readily available in the galley for use by the catering staff and positioned
in a suitable position.
All personnel working in the Galley MUST be fully familiar with the use of the First Aid Kit.

C. Illness of Catering Staff

Illness, rashes or spots, however mild must be reported immediately the symptoms appear.
A person suffering from diarrhea and vomiting, and any other symptom, which are signs of food
poisoning, must not work in food handling areas until medical clearance has been given.
If catering staff have suffered diarrhea or vomiting, they must not handle food for at least 48
hours after the symptoms have ceased.

D. Condition and Cleanliness of Catering Utensils

Cleanliness of all food, crockery, cutlery, linen, utensils, equipment and storage is vital.
Special attention must be paid to the cleaning of meat slicers and can openers.
Cracked or chipped crockery and glassware must be destroyed and disposed, as per Garbage
Management Plan.
Foodstuffs which may have come into contact with broken glass or broken crockery must be
thrown away.
Any articles which come in contact with food must be washed, cleaned and disinfected before
use.
All articles must be rinsed in hot water after washing, if a dishwasher is not used.
(Note: The dishwashers disinfect due to the high temperature of the rinsing cycles).
Crockery and glassware must not be left submerged in washing up water where it may easily be
broken and cause injury.
Such items must be washed up individually as must knives and any utensils or implements with
sharp edges.

E. Domestic Cleaning Substances

Some domestic cleaning substances contain bleach or caustic soda (sodium hydrochloride) whilst
some disinfectants contain carbolic acid (phenol).
These substances can burn the skin and they are poisonous if swallowed.
They must be treated with caution and must not be mixed together or used at more than the
recommended strength.
Inadvertent contact with toxic chemicals or other harmful substances must be reported
immediately and the appropriate remedial action taken.
In case of swallowing, inhalation etc, the Medical First Aid Guide (MFAG) must be consulted.
Cleaning substances, materials, must be stored in a suitable locker/cupboard separate from food
handling areas.
During heavy weather, the use of caustic cleaning substances such a chlorine etc must be
avoided, as there is the danger of splashing on the user’s face and eyes and causing serious harm.

Page 9 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

F. Prevention Measures for Bacterial Food Contamination

The Ship’s Cook and Catering Staff must have a good knowledge of the sources of food
contamination and the precautions which must be taken to prevent such contamination.
Even in clean and well maintained galleys, however, care must be taken not to handle food
carelessly with insufficient regard to food safety.
Good food hygiene is more than cleanliness. It requires food to be protected from the risk of
harmful contamination by bacteria, chemicals and other foreign bodies from the point of delivery
to the point of consumption.

Food contamination sources are:

 People,
 Insects
 Rodents
 Refuse
 Waste food under deterioration etc
 Bacterial properties of different types of meat

“High Risk” Foods, most often implicated for Food poisoning are:
 Cooked Meat and poultry
 Other Meat Products ( sausages, burgers , kebabs , mincemeat etc )
 Rice
 Gravy and stocks
 Dairy products ( Milk , cream, yoghurt )
 Eggs and egg products ( i.e mayonnaise)
 Shellfish and other seafood

Bacteria
No catering environment operates without harmful bacteria being present at some time, and
plenty of food is produced in environments where microbiological environmental levels are very
low.
Small numbers of certain bacteria such as Salmonellae can cause serious illness.
Most pathogenic bacteria are destroyed by adequate cooking but harmful preformed bacterial
toxin, mycotoxins and algal toxins are unaffected by heat.
Pathogenic bacteria also thrive in cool, dry and anaerobic conditions.
Raw meat is considered to be high risk because of the likely presence of E.coli, Salmonellae,
L. monocytogenes.
Depending on the source viable cysts of intestinal parasites may also exist.
Good practice before cooking or processing must prevent bacteria multiplying to the extent that
would cause illness or food spoilage.
Bacteria levels rise rapidly in a warm moist environment on certain foods that support their
growth, such as high protein foods.
However foods with high levels of sugar, salt or other preservatives do not provide favourable
growth conditions.
Contaminated food looks, tastes and smells completely normal unless it is so contaminated that
spoilage occurs. Bacteria levels in high risk food and raw meat will rise rapidly in warm
conditions.

Page 10 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

Contamination usually occurs through recklessness, ignorance and people taking short cuts, and
handling or storing food carelessly.
Bacteria can pass directly from the source to high risk food, for example raw meat can
contaminate cooked meat where human, animal or insect intervention occurs. Cross
contamination, where bacteria are transferred by some other means is a constant threat to food
safety. The main “vehicles” are hands, hand and food contact surfaces, cloths and equipment.
Other “vehicles” include water, other foods and insects.
Food must be protected against contamination.
High standards of personal cleanliness and food safety must be observed.
Any existing bacteria already in the food must be prevented from growing to dangerous levels.
Most bacteria can be destroyed by thorough cooking but not preformed toxins.
In order to reduce the risk of food poisoning a range of control precautions must be taken.

Some basic precautions to avoid food contamination are:

 All food preparation areas and surfaces must be cleaned and disinfected, with an appropriate
disinfectant, before use, in order to avoid the growth of bacteria.
 Fresh fruit and salad must be thoroughly washed in fresh water and vinegar and then rinsed
with fresh water again before being eaten.
 Foodstuffs and Bottled drinking water must not be stored where germs can thrive.
 Bottled drinking water must not be stored in spaces with excess heat, or be left for hours in
the sun, since this caused the chemical bonds in the plastic to break down and leach in the
water.
 Frozen food must be defrosted in controlled conditions, i.e. an area entirely separate from
other foods in cool conditions.
 Food must be prevented from sitting in the thaw liquid by placing it on grids in a container or
on a shelf.
 Deep frozen food which has been defrosted is not to be refrozen.
 The risks of cross contamination must be eliminated by thoroughly stripping and cleaning the
relevant parts of equipment when successive different foods are to be used (especially raw
and cooked foods).
 It is important to wash hands after handling raw meat, fish, poultry or vegetables.
 Raw food must be kept apart from cooked food or food that requires no further treatment
before consumption (e.g. milk).
 Separate refrigerators are preferred although if stored in the same unit, the raw food must
always be placed at the bottom to avoid drips contaminating ready prepared food.
 Food must also be covered to prevent drying out, cross contamination and absorption of
odour.
 Separate work surfaces, chopping boards and utensils must be set aside for the preparation of
raw meat and must not be used for the preparation of foods which will be eaten without
further cooking.
 If due to space constraints, separate surfaces cannot be used, then these surfaces must be
cleaned and disinfected between raw and cooked meats or food not being cooked.
 Colour coding is an established way of ensuring separation between the two activities.
 All food must be kept at the correct temperature to prevent the multiplication of bacteria.
 Crockery, glassware and utensils must preferably be washed in a dishwasher, where much
higher temperatures can be achieved compared with hand washing.

Page 11 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

Reasons for food poisoning are:

 Preparation of food too far in advance.
 Cooling of food too slowly before refrigeration.
 Not reheating food to a high enough temperature to destroy the harmful bacteria.
 Using contaminated cooked food.
 Undercooking.
 Not thawing frozen meat sufficient time.
 Cross contamination from raw food to cooked food.
 Storing hot food below 63 degrees centigrade.
 Infected food handlers
 Improper use of left-overs.

Defrosting procedures
Defrosting of raw meat and poultry must be carried out in controlled conditions and not simply
be left to thaw at room temperatures, particularly in a warm galley.
Thawing must take place in a cool, clean area, separate from other foods that may be exposed to
risk of contamination from thawed liquid.
The food must be covered and stored in a container on a grille so that it is not resting in the
thawed liquid.
If there is a food handling room within the cold stores area this may be used.
It is important to check that meat or chicken etc is thoroughly defrosted before cooking.
Bacteria thrive in warm conditions, so raw meat, poultry, fish etc must not be left in the so called
danger zone (5˚C to 63˚C) for longer than is absolutely necessary.
A general rule when handling food during and after preparation would be a single period of up to
2 hours at room temperatures.
In very high temperatures the handling period must be reduced to about 1½ hours.

Cross contamination with food allergens.

It is important for catering staff to be aware of the risk of allergen cross contamination in
situations where a seafarer has asked for food to be free of a certain ingredient to which they are
allergic or intolerant. A number of steps can be taken to reduce the risk, including preparing the
food from scratch, keeping surfaces clear of the allergen of concern, using separate utensils to
prepare and serve the allergen free food, avoiding transference of crumbs or seeds from other
foods and by using correctly labeled airtight containers.

Food Service
Ideally food must be consumed as soon as it is prepared /cooked but patterns of work and other
unplanned factors can delay meal times.
If there are significant delays, cold cuts can be stored in the fridge or in a chill display unit until
the crew are ready to eat.
Hot food can be safely left in the pot over a very low heat so long as it is regularly stirred to
maintain a safe temperature of 63ºC or it can be stored in a hot press.

Page 12 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

Handling Leftovers
Cooling of high risk food must be done quickly to avoid potential health risks. Small amounts of
food must cool relatively quickly but the process can be speeded up if necessary. For example,
 If available use a larder with a lower room temperature.
 Pour liquids into shallow pans and stir frequently.
 Split food into relatively small pieces or batches.
 Use an iced water bath.
Once cold, leftovers must be date marked and be suitably stored in a fridge and used within 2
days preferably served cold for example as part of a salad.
If reheating is absolutely necessary food must be rapidly and thoroughly reheated, but only
once. Reheated leftovers must have a core temperature of 75ºC.

Bacteria and Chemical Substances in Drinking Water

Bacteria might be in in Drinking Water or Food. Therefore hygiene is very important in order to
avoid any exposure to Bacteria causing potential harm to crewmembers.
Bacteria in Ballast, Cooling and Drinking Water are handled in the relevant procedures of the
engine department. Testing of Fresh Water onboard is carried out as per PMS Routine.
However, on the majority of Fleet Vessels only Bottled Water is used as Drinking water.
On some Vessels, a Water Filter Treatment System has been installed. The water is further
enriched with nutrient substances, improving its quality and taste.
Drinking water in plastic bottles must not be stored in spaces with excess heat, or be left for
hours in the sun before being moved to storage, as heat may cause the chemical bonds in the
plastic to break down and leach in the water.

2.7 STOCK CONTROL

The Ship’s Cook and Catering Staff must closely monitor the stock of Fresh Food, Dry Food, Frozen
Food as well as canned /tinned food, in order to ensure that complete menus can be always served,
with no shortages and that good Food supply is maintained.

The recommended practices are:

 Stocks must be used in strict rotation in order to ensure the best durability date.
 Perishable products must not be ordered in quantities which cannot be consumed before the
expiration dates.
 Perishables and frozen products must be thoroughly checked for signs of contamination or
defrosting, before they are accepted by the Supplier (to the extent possible).
 Daily checks must be made on perishable products to ensure freshness and non-contamination by
any sources.
 The expected voyage must always be taken into consideration, in order to ensure that there are
sufficient stores onboard, including sufficient tinned foods.
 Tinned foods to be checked for rust and “blowing” before acceptance and during the voyage.
 Good Budget monitoring, in order to remain within the Budget, but provide nutritious meals
continuously.

Page 13 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

On a monthly basis the Victualling Report must be filled in and sent to the attention of the
Purchasing Department with the ROB Quantities of Food supplies.

2.8 EMERGENCY MEALS

The Ship’s Cook must be able to produce nutritious meals when fresh products are not available for
any reason.
He must be able to produce meals when frozen products are not available for any reason, such as
refrigeration failure.
He must be able to prepare food for persons requiring a special diet, due to illness, injury etc

2.9 FOOD PREPARATION UNDER HEAVY WEATHER CONDITIONS

During heavy weather conditions, the Catering staff must ensure that the storm bars are in place and
that all the necessary safety precautions have been taken i.e
 safe and secure stowage of all loose items,
 proper securing of doors
 maintenance of all fittings and fixtures
 Choppers and other knives have been put in place.
 The galley floor is clean and non-slippery.

Under Heavy Weather Conditions, when the Vessel is strongly rolling and pitching, for Safety
purposes, the Ship’s Cook must not cook hot meals since cooking in the galley under such
conditions may be dangerous.
Nutritional cold meals (salads including cheese, ham, olives, etc) must be served instead.

2.10 GALLEY GARBAGE HANDLING

A. General
Galley Garbage must be handled as per the Company Garbage Management Plan.
All Galley Crew must be well familiar with the Company Garbage Management Plan.
The responsibilities of the Galley Staff as per the Company’s Garbage Management Plan are the
following:
Cook
The Cook is responsible for the implementation of the Garbage Management Plan in the Galley.
He is responsible :
 To ensure that Food Wastes are segregated from other Domestic waste produced in the
galley
 To ensure that Food wastes are collected on a daily basis from the various Primary
Collection containers and stored in the Main Garbage Storage Receptacles.
 To operate the Food Waste Comminuter as per Marpol Annex V.

Page 14 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

Messman
 The Messman must assist the Cook in the implementation of the Garbage Management
Plan in the Galley.
 He is also responsible to operate the Garbage Compactor (if fitted onboard).
A careful segregation of Galley Garbage must be made as follows:

WHITE Food wastes.

RED Plastics.
BLUE Floating dunnage, lining and packing materials.
GREEN Paper products, rags, glass, bottles, crockery.
YELLOW Cooking Oil

The receptacles may be cans or bins made of a non-flammable material, with no openings in the
sides or bottom, and shall be clearly identified either by colour, graphics, shape or location to
indicate their use.
Garbage containers must be covered and leak proof.
There must be no doubt as to what each receptacle may contain.
Receptacles must be provided in appropriate spaces in the galley.
MSC Circular 1120 provides unified interpretations relating to SOLAS II-2.
Reg. 4.4.2 states that the requirements for waste receptacles do not preclude ( prohibit) the use of
combustible material to garbage receptacles in galleys and, pantries provided they are intended
purely for the carriage of wet waste , glass bottles and metal cans and are suitably marked.
If food waste is being disposed overboard, there must be strict separation in the galley.
Plastic Yogurt containers, bottles etc must be placed in the relevant receptacles and not in the
Food waste receptacles.
Food waste, empty food containers and other garbage are major sources of pollution and disease
and must be placed in proper storage facilities safely away from foodstuffs.
The galley garbage containers must be emptied daily, into the large Garbage Containers on the
Poop deck.

B. Disposal of Waste Cooking Oil

Cooking Oil cannot be classified under “Food Waste”.
Oil is lighter than water and tends to spread into thin and broad membranes which hinder the
oxygenation of the water.
Additionally, oil can congeal on pipes and provoke blockages.
Therefore, cooking oil, even in slight quantities, must never be dumped in the galley sinks.

As per the Revised Marpol Annex V the Cooking Oil is now a new Garbage Category “D”.
As per the Company’s Garbage Management Plan Color, the Cooking Oil must be collected in
metallic containers with lids, painted YELLOW.

The Yellow Container must be placed on an anti-slip mat, which must be kept clean and
free of Oil in order to avoid slips, and reduce the risk of a fire.

The Cooking Oil Container must not be placed directly on the galley deck as there might be oil
spots which are slipping hazards.
Page 15 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

An acceptable method is to dispose it in the E/R Waste Oil tank and then incinerate it together
with the ship’s sludge or dispose it by any other approved means of disposal (i.e discharge it to
Port Reception Facilities).
Keeping waste cooking oil for a large period is not a safe practice.
Placing the container of waste cooking oil in the refrigerator causes the oil to harden and it can
more easily be transferred, avoiding oil spills from the galley to the incinerator or the sludge
tank.

2.11 SLIPS, FALLS AND TRIPPING HAZARDS IN THE G ALLEY SPACES

Slips, falls and tripping hazards exist in all shipboard spaces and especially in the galley.
Slips may occur due to:
 Wet or oily surfaces
 Weather hazard
 Loose, unanchored rugs and mats
 Flooring that does not have the same degree of traction in all area.
 Dirty galley floor , with vegetable or fruit peels

Trips may occur:

 By obstructed view
 Poor lighting
 Clutter in the way
 Cables from various appliances
 Bottom drawers not being closed

Suitable footwear, preferably with slip-resistant soles, must be worn at all times.
A large proportion of injuries to catering staff arise because they wear unsuitable footwear such as
sandals, plim-solls or flip-flops, which do not grip greasy decks or protect the feet from burns or
scalds if hot or boiling liquids are spilt.
Decks, and particularly stairs, must be regularly maintained so that cracks and worn areas do not
cause a trip hazard.
Decks and gratings must be kept clear from grease, rubbish and ice etc to avoid slipping. Any
spillage must be cleared up immediately.
Broken glass or crockery must be cleared away with a brush and pan - never with bare hands.
The area of deck immediately outside the entrance to refrigerated rooms must have an anti-slip
surface.
Care must always be taken when using stairs and companionways, one hand must always be kept free
to grasp the handrail.
Trays, crates, cartons etc must not be carried in such fashion that sills, storm steps or other
obstructions in the path are obscured from view.
Lifts that involve reaching up too high or too low must be avoided.
Personnel must not stand on unsecured objects to reach articles which are out of reach.

Page 16 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

2.12 GALLEY STOVES, COOKING APPLIANCES, GALLEY MICROWAVE APPLIANCES AND STEAM
BOILERS

2.12.1 Use of Galley Equipment in Port

The use of galley stoves, other cooking appliances and Galley Microwave Appliances that employ
naked flames must be prohibited while a tanker is at a petroleum berth.
Before permitting the use of galley stoves, other cooking appliances and galley microwave
appliances, while a tanker is at berth, the Master and Terminal Representative jointly agree that no
danger exists.
The use of portable stoves and cooking appliances on board tankers should be controlled and when
in port, their use should be prohibited.
Particular care must be taken when making this judgment, if the stern loading /discharge manifold is
to be used to transfer cargo.
Steam Cookers and other equipment heated by steam can be used any time.

2.12.2 Safety Precautions when using Galley Equipment

 It is essential that galley personnel be instructed in the safe operation of galley equipment.
Unauthorized and inexperienced persons must not be allowed to use such galley equipment.
 No one must be directly in front of an oven when the door is opened - the initial heat blast can
cause burns.
 All catering staff must be fully instructed in avoiding burns from hot surfaces on hot serving
tables, bain-marie, steamers and tilting pans.
 Range guard rails must always be used in rough weather. Pots and pans must never be filled
to the extent that the contents spill over when the ship rolls.
 The steam supply to pressure cookers, steamers and boilers must be turned off and pressure
released before their lids are opened.
 Dry clothes or pot holders and oven gloves (long enough to cover the arms) must always be
used to handle hot pans and dishes. Wet cloths conduct heat quickly and may scald the hands.

2.12.3 Repairs of Galley Equipment

Catering staff must not attempt to repair electric or oil-fired ranges or electric microwave ovens.
Defects must always be reported so that proper repairs may be made.
The equipment must be kept out of use and a warning notice displayed until it has been repaired.

The indiscriminate use of water in hosing down and washing equipment in the galley can be very
dangerous, particularly when there are electrical installations.

2.12.4 Galley Fires

A frequent cause of fire is the accumulation of un-burnt fuel or fatty deposits that have collected in
galley ranges, within flue pipes and filter cowls of galley vents.
These areas should be regularly inspected to make sure that they are clean.
Oil and deep fat fryers must be fitted with thermostats to cut off the electrical power and prevent
accidental fires.

Page 17 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

Galley staff must be trained in handling fire emergencies and appropriate responses.
Training should include how to operate fixed fire extinguishing systems fitted to galley equipment.
Appropriate fire extinguishers and fire blankets must be available in the galley.

2.13 DEEP FAT FRYING

Heating cooking oil can be a very dangerous business indeed UNLESS a safe system of work is
followed, with safety devices fitted and working.
Cooking oil has a flash point in the region of 310° to 360°C.
The minimum flash point of the cooking medium must be 315°C (600°F) -, not lower.
To minimize the risk of fire from failure of the control thermostat, all deep fat fryers must be fitted
with a second thermostat set to provide a thermal cut-out.
Deep fat fryers must be provided with suitable safety lids which must be kept in position when the
fryers are not in use.
Electrically operated deep fat fryers must be switched off immediately after use.
A safe system of work for cleaning and draining fat fryers must be established.
A strict schedule of cleaning for galley uptakes/grills must be established so that fat deposits are not
allowed to accumulate.
Ordinary cooking pots filled with cooking oil are not, and cannot be used as, chip pans! Just a
moment's inattention can result in overflow, a serious fire, and the generation of thick and potentially
lethal smoke. If fat catches fire in a container, the flames must be smothered using a fire blanket if
practicable and the container removed from the source of heat.
Otherwise a suitable fire extinguisher must be used.

Under no circumstances must water be used to extinguish an Oil Fire!!

Water must NEVER be poured into hot oil.
The reaction is so violent because water and oil do no mix. When the water is poured on burning oil
it sinks to the bottom of the oil container, and due to the intense heat, the water instantaneously
vaporizes into steam, and expands by up to 1700 times, throwing the oil up and out, almost in a spray
to a considerable distance in an explosive way. This may cause severe burns to personnel, and
possibly start a fire.

No person must attempt to carry a pot /pan of burning oil out of the area in which you are working.
This usually results in it spilling over the person carrying it.

A notice must be prominently displayed detailing the action to be taken

in the event of a deep fat fryer fire
(POSTER 15 –CARD 4C).

Refer to Risk Assessment A-14 “Operation of the Deep Fat Cooking Equipment”.
All Hazards and Safety Control Measures, must be taken into consideration before using the Deep
Fat Fryer.

Page 18 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

Materials on fire Best Extinguisher

Cloth- Paper – Wood Water
Flammable Liquids Foam
Electrical Fires CO2
Metal on Fire Dry Powder

DRY POWDER PUTS OUT ALL TYPES OF FIRE

2.14 MICROWAVE OVENS

When microwave ovens are used, it is important to ensure that the food is cooked thoroughly and
evenly. This is particularly important with deep frozen foods which must be thoroughly defrosted
before cooking. The instructions issued by the oven manufacturers must be followed carefully in
conjunction with the information on the packaging of the foodstuff.

No microwave oven must be operated if the oven door or its interlock is out of use, the door broken
or ill-fitting or the door seals damaged.
Each microwave oven must carry a permanent notice to this effect.

2.15 CATERING EQUIPMENT

Except under the supervision of an experienced person, no one must use catering equipment unless
trained in its use and fully instructed in the precautions to be observed.
Dangerous parts of catering machines must be properly guarded and the guards kept in position
whenever the machine is used.
Any machine or equipment that is defective in its parts, guards or safety devices must be reported and
taken out of service, with power disconnected, until repaired.
When a power-operated machine has to be cleaned or a blockage in it removed, it must be switched
off and isolated from the power supply.
Some machines will continue to run down for a while thereafter, and care must be taken to see that
dangerous parts have come to rest before cleaning is begun.
A safe procedure for cleaning all machines must be established and carefully followed. Every
precaution must be taken where cutting edges, for example on slicing machines, are exposed by the
necessary removal of guards to allow thorough cleaning. Guards must be properly and securely
replaced immediately after the job is done.
Unless properly supervised, a person under 18 years of age must not clean any power operated or
manually driven machine with dangerous parts which may move during the cleaning operation.
Appropriate implements, not fingers, must be used to feed materials into processing machines.
Electrical equipment must not be used with wet hands.
All electrical equipment must be regularly inspected by a competent person.
Defective Equipment

Page 19 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

The cook NOR the catering personal shall attempt to repair any mechanical or electrical equipment.
The Chief Engineer must be notified of any malfunction of any catering equipment.
Defect equipment MUST NOT be used and decommissioned immediately.

2.16 KNIVES, SAWS, CHOPPERS ETC

Sharp implements must be handled with care at all times.

They must not be left lying around working areas where someone may accidentally cut themselves.
They must not be mixed in with other items for washing up but cleaned individually and must be
stored in a safe place.
Knives must be kept tidily in secure racks or sheaths when not in use.
The handles of knives, saws, choppers etc must be securely fixed and kept clean and free from
grease. The cutting edges must be kept clean and sharp.
Proper can openers in clean condition must be used to open cans.
Improvisations are dangerous and may leave jagged edges on the can.
Chopping meat requires undivided attention.
The chopping block must be firm, the cutting area of the meat well on the block and hands and body
clear of the line of strike.
There must be adequate room for movement and no obstructions in the way of the cutting stroke.
Particular care is required when the Vessel is moving in a seaway.
Foodstuffs being chopped with a knife must not be fed towards the blade with outstretched fingers.
Fingertips must be bent inwards towards the palm of the hand with the thumb overlapped by the
forefinger.
The knife blade must be angled away from the work and so away from the fingers.
A falling knife must be left to fall! It must never be grabbed.
A meat saw must be guided by the forefinger of the free hand over the top of the blade.
The use of firm even strokes will allow the blade to feel its way, if forced, the saw may jump
possibly causing injury.

2.17 DRY STORE ROOMS AND REFRIGERATED ROOMS

2.17.1 Dry Store Rooms

The Dry storage rooms must be:
 Dry
 Cool ( where possible, around 100C)
 Very clean and tidy
 With adequate lighting
 Appropriate ventilation.
 Adequate shelving and pallets.

The food packages must be properly stowed on the shelves and secured so as to prevent a risk of
falling due to ship’s movement and causing injury to any person in the storage rooms.

Page 20 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

Food packages must be stowed on the shelves and pallets, and not directly on the deck of the
storage room.
The food must be stored per category on the shelves, for easy identification and stock control.
Care must be taken to ensure that stock is used in a strict date rotation. (First in – First out).

2.17.2 Freezers and Refrigerated Rooms

The refrigerated rooms must have accurate thermometers in order to ensure that the temperature is
always the appropriate
All storage refrigeration units must be maintained at 40C.
(Safe temperatures for cold stores are generally considered to be 50C for chill cabinets and - 180C or
colder for freezer cabinets, but a slight tolerance of one or two degrees is unlikely to create any
significant risk to food safety.
As a general rule, the following temperatures must be maintained for Storage Refrigeration:
 Vegetable cooler +1°C to +3°C
 Eggs and cheese storage +1°C
The temperatures of the refrigerated rooms must be frequently monitored.
In freezer units, the combination of high humidity and fluctuating temperatures (warmer than
minus 10˚C) accelerate mold and other spoilage bacterial growth.
Fluctuating temperatures may also cause an accumulation of ice deposits.

As a general rule, the following temperatures must be maintained for Freezers:

 Refrigerated meat storage -17°C to -12°C
 Refrigerated fish storage -17°C to -12°C

Food must never be stored in front of cooling units as this restricts the circulation of air. Suitable
packaging is essential to avoid the loss of moisture from the surface of food which can produce a
freezer burn effect on exposed meat cuts or joints.
If defrosting is not an automatic process, equipment must be defrosted regularly to maintain its
efficiency.
Although fridges and freezer cabinets must be maintained according to the ship’s Planned
Maintenance System (PMS), cooks and others working in the galley must regularly check the
condition of door seals and closing devices as well as routinely monitoring temperatures.
If any problem with the temperatures of the refrigerated rooms is identified, the Master and OOW
must be notified immediately.
Carton packed meat or fish must be properly stowed and secured so as not to prevent a risk of
falling due to ship’s movement and causing injury to any person in the refrigerated room.

All refrigerated room doors must be fitted with means both of opening the door and of sounding the
alarm from the inside.
o Closing, locking and releasing arrangements must be in good working condition.
o Door release system (for opening from inside) must be in good order.
o No Leakages of Freon must be found.
o A routine testing of the alarm bell and checking of the door clasps and inside release must be
carried out regularly, at least at MONTHLY, as per PMS.

Page 21 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

2.17.2.1 Safety in Freezers and Refrigerated Rooms

A. Familiarity with the doors, release mechanism and alarm buttons
 Those using the refrigerated room must make themselves familiar with the operation, in
darkness, of the inside release for the door and the location of the alarm button.
 All refrigerated room doors must be fitted with an arrangement of adequate strength to hold
the door open in a seaway and must be secured open while stores are being handled.
 These doors are extremely heavy and can cause serious injury to a person caught between the
door and the jamb.
 Anyone going into a refrigerated room must take the padlock, if any, inside with him.
Another person must be informed.

B. Precautions before entering

 Cold stores or refrigerated rooms must not be entered if it is suspected that there has been a
leakage of refrigerant. Or there is a shortage of oxygen
A warning notice to this effect must be posted outside the doors.

B. Housekeeping
 All stores and crates must be stowed securely so that they do not shift or move in a seaway.
 When wooden boxes or crates are opened, protruding fastenings must be removed or made
safe.
 Metal hooks not in use must be stowed in a special container provided for the purpose. Where
hooks cannot be removed they must be kept clear.

C. Health Protection to avoid Hypothermia and Frostbites

The following precautions must be taken to avoid hypothermia and frostbites when entering
Refrigerated Rooms and Freezers (also refer to Section 11 -§ 2.5.1.2- Burns- of this Manual)
 Crew entering the Refrigerated Rooms must wear appropriate PPE to protect themselves from
the cold and frostbites i.e
o Boiler suits Or other suitable cloths, which provide full coverage
o thermal undergarments and thermal jackets
o safety boots or shoes,
o thermal socks,
o safety helmet ( if there is danger of falling objects) or other head coverage for cold
o cold store gloves
o If maintenance to Freon is to be carried out, chemical gloves must be worn.
 Bare skin must be protected. All areas that may become exposed to cold temperatures must be
covered.
 Never touch cold metal or plastic objects and surfaces with bare hand and skin to avoid
frostbites.
 The amount of time to remain in the Refrigerated Room must be maintained to minimum, in
order to avoid the core body temperature to drop too low.
Attention! Cold head and feet indicate a drop in body temperature. Exit the Refrigerator Room if you
feel drowsiness, loss of balance, extreme shivering or breathing slower than normal, as all these are
signs of hypothermia.

Page 22 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

2.18 GALLEY & LAUNDRY FIRES

A. General
Galleys and pantries present particular fire risks.
Special attention must be given in order to reduce the risk of Fire ignition in the Galley:
 Care must be taken in particular to avoid overheating or spilling fat or oil and to ensure that
burners or heating plates are shut off when cooking is finished
 Extractor flues and ranges etc must always be kept clean.
 Remote cut-offs and stops must be conspicuously marked and known to the galley staff.
 Grease traps, ventilators etc must be maintained clean.
Grease or soot build-up in and around the range, hoods, filters and ductwork can fuel a galley
fire. If the ductwork becomes involved and there is a heavy build-up of grease or soot, the fire
can spread to other areas and decks.
 Fire Extinguishers must be present in the galley, and all Catering Staff must be well trained in
their use.
 A Fire Blanket must be readily available close to the stoves and all Catering Staff must be
trained in its use.
 All stoves and exhaust ductwork must be well secured and insulated.
Electrical ranges are subject to the same hazards as other electrical equipment.
 Plastic containers must not be left on or near a hot stove.
 Loose garments or drying cloths must not be left close out a hot stove or any source of heat.
 Used boxes, bags, paper and even left-over food must be placed in covered non-combustible
refuse cans where they cannot catch fire because of a carelessly thrown cigarette butt, or from
being too close to a hot stove.

B. Laundry/Dryer Fire Prevention

Laundry fires are very common and most of them are associated with
 Careless handling or pressing irons
 Incorrect methods of drying laundry
 Incorrect maintenance of laundry dryers.

Dryers present a fire hazard (heat, fuel, air).

Whenever dryers are in use, the laundry must be staffed and the contents of the dryers must be
known to the attending staff.

Preventive maintenance of the Dryers must include:

 Maintenance and Cleaning of the temperature probe/sensor in order to ensure the correct
functioning.
 When the probe is covered with lint (which acts as an insulator and prevents heat transfer, it
will not provide the correct temperature reading and the cut-off switch will not work.
As a result, the dryer will continue to supply heat to the load in the dryer. This may result in
fire ignition.
 Inspection and Cleaning after each day’s use of all lint accumulated in the dryer case, exhaust
pipes, traps and filters. Any lint accumulated outside the exhaust system on sprinkler heads
and /or heat detectors must be reported to the office for corrective action (servicing).

Page 23 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

Operational Measures:
 All personnel who use the dryers must know their correct operational settings (Heating and
timing settings depending on the load) in order to avoid excessive temperatures in the dryer
and potential ignition.
 Time and Temperature settings for different materials (cotton, wool, synthetic) must be
known.
 Materials, which contain rubber or cleaning solvents such as mop heads or rags must never be
put in the dryers.

The Manufacturer’s Instructions for the use of Dryers, as well as the Temperature and Heat
settings must be posted near the Dryers.

Galley Safety Poster s 15 B-Card 4D must be posted near the Dryers

2.19 DRAINAGE OF GALLEY AND LAUNDRY SPACES

Galley and Laundry floors which need to be washed down frequently or are liable to become wet and
slippery, must be provided with effective means of draining water away. This must be frequently
checked to ensure that the drains are working properly and are not blocked.

2.20 ANNUAL INVENTORY OF HAZARDOUS MATERIALS

On an annual basis, an Inventory of all Hazardous Equipment must be carried out in the Galley and
Storage Rooms.
All hazardous equipment must be recorded (quantities, location etc).
A Health Risk Assessment must be made, for their storage location, their handling etc.

2.21 MASTER’S MONTHLY INSPECTION OF GALLEY, PANTRY AND REFRIGERATED ROOMS

On a monthly basis, the Master must inspect the Galley, Pantry and Refrigerated Rooms and ensure
clean and healthy conditions.
For this inspection–Form SF/CRW/518-“Master’s Monthly Health and Hygiene Inspection” must be
used.
For more details, refer to the Shipboard Operations Manual (07) –“Master’s Inspection of
Accommodation, Galley and Store Rooms”.

2.22 PESTS & LEPTOSPIROSIS

Good housekeeping obviously minimizes the risk of infestation and it is important to ensure that
areas- particularly refuse areas- are kept in a clean and tidy condition.
Waste bins must be emptied regularly and lids must always be fitted unless they are being used. They
must also be washed after emptying.
Page 24 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

Food contamination may be caused by pests.

Flies, cockroaches and rodents present a serious hazard.
Food suspected of being contaminated by rodents, flies or cockroaches must be destroyed.
Contamination by pest urine, faces, hair, gnawing and any other contact, is very dangerous and if
caused by rats, it is sometimes fatal (leptospirosis)
Humans become infected through contact with water, food, or soil containing urine from these
infected animals.
This may happen by swallowing contaminated food or water or through skin contact, splashing
contaminated water in eyes and nose or exposing open wound to infected water.
The disease is not known to be spread from person to person.
Leptospiral infection in humans causes a range of symptoms and some infected persons may have no
symptoms at all.
Leptospirosis is a biphasic disease that begins with flu-like fever, chills, myalgia and intense
headache). The infection is often wrongly diagnosed as flu due to the variety of symptoms.
Symptoms of leptospirosis include high fever severe headache, chills, muscle aches, and vomiting,
and may include jaundice, red eyes, abdominal pain, diarrhea and rash.
Initial presentation may resemble pneumonia.
It is very important to ensure that the food preparation area, and the food storage spaces are kept
clean, disinfected and pest free.
Before use, all cans must be cleaned and disinfected before they are opened.
(Catering staff must always keep in mind that it is not safe to consider that the Vessel is pest free
(cockroaches and rats).
The shore storage spaces, before the cans and other packaged goods were stored before delivery
onboard must also be considered.
Many people died of leptospirosis, by drinking soft drinks directly from the can which was
infected by rat urine, without using a straw.
Continuous checks must be made by the Ship’s Cook and catering staff in all the galley spaces, and
food areas, particularly undisturbed areas.
The Master must also make his weekly checking of Accommodation spaces, in order to ensure
hygiene and pest-free conditions.
If pests are found appropriate action must be taken to eradicate or minimize the problem. This must
include the use of a pest control book and if necessary the employment of a certified pest control
agent.
Any treatments used must comply with the "Recommendations on the Safe Use of Pesticides in
Ships".
If the problem cannot be solved by the use of pesticides onboard, this must be reported immediately
to the Company, and fumigation by shore contractors must be requested from the Office
(Reference is made to Section 15 of this Manual).

Page 25 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 16
Manual Prime Gas Management Inc.
(003) Revision: 08
GALLEY PROCEDURES Eff. Date: 31/08/2020

2.23 VISITORS TRAVELLING ONBOARD

Visitors onboard are provided with free meals at no charge.

Visiting Family Members (Officers Wives)

are strictly not permitted to cook in the galley for Safety reasons.

3. RECORD
Master’s Health and Hygiene Inspection Checklist SAF//SECTION 25 SF/CRW/518
Risk Assessment “Operation of Deep Fat Fryer” A-14

Page 26 of 26
Prime Tanker Management Inc.
Shipboard Safety SECTION 17
Manual Prime Gas Management Inc.
(003) Revision: 07
GENERAL PRECAUTIONS ON TANKERS Eff. Date: 31/08/2020

Page 1 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 17
Manual Prime Gas Management Inc.
(003) Revision: 07
GENERAL PRECAUTIONS ON TANKERS Eff. Date: 31/08/2020

1. PURPOSE
This procedure describes the general safety precautions to be taken on Tanker Vessels.

2. PROCEDURE

2.1 GENERAL PRINCIPLES

In order to eliminate the risk of fire and explosion on a tanker, it is necessary to prevent a source of
ignition and a flammable atmosphere being present in the same place and time.

It is not always possible to exclude both these factors simultaneously and precautions are therefore
directed toward excluding or controlling on of them.
In the case of cargo compartments and pump-rooms, and at times, the tank deck, flammable gases are
to be expected and the strict elimination of any possible source of ignition in these locations is
essential.
Cabins, galleys and other areas within the accommodation block inevitably contain ignition sources,
such as electrical equipment, matches and/or electric cigarette lighters.
It is sound practice to minimize and control such sources of ignition, for example air conditioning
intakes must be set to ensure that the atmospheric pressure inside the accommodation is always
greater than that of the external atmosphere.
Air conditioning systems must not be set to 100% re-circulation, as this will cause the pressure of the
internal atmosphere to fall to less than that of the external atmosphere, due to extraction fans
operating in sanitary spaces and galleys.
In Engine and boiler rooms, ignition sources such as those arising from boiler operations and
electrical equipment cannot be avoided
Therefore it is essential to prevent the entry of flammable gases into such compartments.
Residual fuel oils may present a flammability hazard and the routine checking of bunker spaces for
flammability must be made by tanker and terminal personnel.

2.2 NAKED LIGHTS

Naked lights must be prohibited on the tank deck and in any other place where there is a risk that
petroleum gas may be present.

2.3 SMOKING
Reference is made to Shipboard Safety Manual (003) Section 07 –“Control of Smoking”

Page 2 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 17
Manual Prime Gas Management Inc.
(003) Revision: 07
GENERAL PRECAUTIONS ON TANKERS Eff. Date: 31/08/2020

2.4 COMMUNICATION EQUIPMENT

2.4.1 General
Communications equipment on a tanker should not be used, connected or disconnected in a
Terminal’s hazardous area, unless it has been certified as intrinsically safe or is an approved design.
Communications equipment may include:
 Telephones,
 Talk-back systems,
 Signaling lamps,
 Search Lights,
 Loud hailers,
 Closed circuit television,
 Electrical controls for tanker whistles.

2.4.2 Ship’s Radio Equipment

The use of a tanker’s radio equipment during cargo or ballast handling operations is potentially
dangerous.

2.4.3 Medium and High Frequency Radio Transmitters

Significant energy is radiated during medium and high frequency radio transmission (300 KHz-
30MHz).
This energy can travel 500m from the transmitting antenna and can induce an electrical potential in
unearthed equipment e.g cranes, derricks, rigging, mast stays etc that can produce an incendive
spark.
Transmissions can also cause arcing over the surface of antenna insulators when they have a surface
coating of salt, dirt or water.
Therefore, it is recommended that:
 All cranes, derricks, rigging and mast stays must be earthed.
 Transmissions must not be allowed when flammable gas is likely in the region of the
transmitting antenna or of the antenna comes within the terminal hazardous zone.
 Main transmitting antennae must be earthed or isolated when the tanker is alongside the
berth.
If the tanker’s Radio Transmitter needs to be operated in port for servicing,, the tanker and terminal
should agree on procedures to ensure safety in the pre-transfer conference.
Precautions might include operating at low power or using dummy antenna load to eliminate all
radio transmissions to the atmosphere. A safe system of work should be agreed and implemented
before turning the equipment on.

Page 3 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 17
Manual Prime Gas Management Inc.
(003) Revision: 07
GENERAL PRECAUTIONS ON TANKERS Eff. Date: 31/08/2020

2.4.4 Very High Frequency (VHF)/ Ultra High Frequency (UHF) Equipment
Handheld UHF/VHF portable transceivers must be of an intrinsically safe type.

Permanently and correctly installed VHF and UHF equipment are safe to use when the Tanker is at
the Terminal.
However, it is recommended that the transmission is set to low power
(one (1) watt or less).

The use of portable VHF/UHF radios in a terminal or on board a tanker presents no hazards if the
equipment is certified and kept intrinsically safe and the power output is one (1) watt or less.
The use of VHF/UHF radio equipment as a means of communication between Tanker and Terminal
personnel is recommended.

2.4 5 Satellite Communications Equipment

Satellite communications equipment normally operates at 1.6GHz and the power generated is not
enough to present an ignition hazard. Satellite communications equipment may be used to transmit
and receive messages, while the tanker is on port.
Long Range Identification and Tracking (LRIT) systems are normally integrated into satellite
communication systems and also do not present an ignition hazard.

2.4.6 Tanker Radar Equipment

Marine radar systems operate in a high Radio Frequency (RF) and microwave range.
Radiation from the scanner fans out in an almost horizontal narrow beam as the scanner rotates.
In port it will pick up cranes, loading arm gantries and other such structures, but it will not normally
spread down to the tanker’s deck or jetty.
Radar sets, operating on 3 cm and 10 cm wavelengths, are designed with a peak power output of
30 kW.
If they are properly sited, they do not present a radio ignition hazard due to induced currents.
Radar radiation does not penetrate the human body, but at short ranges (up to 10m) can heat the skin
or eyes.
Assuming sensible precautions are taken, e.g not looking directly into the scanner at close range,
there is not significant health risk from marine radar emissions.
Radar scanner motors are not rated for use in dangerous /hazardous areas, but are usually positioned
above Terminal hazardous zones, apart from on smaller Vessels.
It is therefore safe to test radars when alongside.

However, it is good practice to switch-off the radar or place it at standby when alongside a terminal
and to consult with the terminal before testing radar equipment during cargo operations.

Page 4 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 17
Manual Prime Gas Management Inc.
(003) Revision: 07
GENERAL PRECAUTIONS ON TANKERS Eff. Date: 31/08/2020

The radar and scanner MUST be isolated whenever work is to be done near the Radar Scanner.
The Responsible Officer must inform the Officer on Watch accordingly.
A Warning Notice to be placed on the Radar and Scanner until the necessary work has been
completed.

2.4.7 Landline Telephones

Telephone cables connecting the Tanker and Terminal should be routed outside the hazardous area.
When this is not possible, the telephone cable should be routed and fixed in position by qualified
Terminal personnel and should be protected against mechanical damage so that no danger can arise
from its use.

2.4.8 Automatic Identification System (AIS)

AIS is required to be operated while a tanker is underway and at anchor.
Some Port Authorities may request for the AIS to be kept on when a tanker is alongside.
The AIS operates on VHF frequency and transmits and receives information automatically and the
output power ranges between 2 and 12.5 watts.
Automatic polling from another station (e.g. by Port Authority equipment or another tanker) could
cause equipment to transmit at the higher (12.5 watt) level, even when it is set to low power
(typically 2.0 watts).
When alongside a terminal or port area, where hydrocarbon gases may be present, either the AIS
must be switched off or the aerial isolated and the AIS given a dummy load.
Isolating the aerial preserves manually inputted data that may be lost if the AIS is switched off.
If necessary, the port authority must be informed.
When alongside terminal or port areas, where no hydrocarbon gases are likely to be present, and if
the unit has the facility, the AIS must be switched to low power.
At a Single Point Mooring (SPM) or Multi Buoy Mooring (MBM) Terminal, the AIS must be kept on,
if requested by the Terminal, at an adequate power level, to transmit information to the Terminal
Safety Monitoring System. Tanker and Terminal Representatives should agree on the AIS Settings.

If the AIS is switched off or isolated whilst alongside, it must be reactivated upon leaving the berth.

The use of AIS equipment may affect the security of the tanker or the terminal at which it is berthed.
In such circumstances, the use of AIS may be determined by the Port Authority, depending on the
security level within the port.

2.4.9 Telephones
When there is a direct telephone connection from the ship to the shore control room or elsewhere,
telephone cables must preferably be routed outside the dangerous zone.
When this is not feasible, the cable must be routed and fixed in position by qualified shore personnel
and must be protected against mechanical damage so that no danger can arise from its use.

Page 5 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 17
Manual Prime Gas Management Inc.
(003) Revision: 07
GENERAL PRECAUTIONS ON TANKERS Eff. Date: 31/08/2020

2.4.10 Mobile Phones and Pagers

Most mobile telephones and pagers are not intrinsically safe and are only considered safe for use in
non-hazardous areas.
They should be restricted to designated areas of the accommodation space, where they are unlikely
to interfere with the Tanker’s equipment.
Mobile telephones and pagers should be switched-off when carried onto a tanker or into a terminal
and only switched-on back again in a non-hazardous area.
The batteries can cause and incendive spark, if they are damaged and then activated by a call.

Intrinsically safe mobile telephones and pagers are available and these may be used in hazardous
areas. They should be clearly identified as being intrinsically safe for all aspects of their operation.
Terminal Staff and other 3rd Party Contractors etc going on board a tanker and tanker staff going
into a Terminal, should be able to provide their mobile phones and pagers are intrinsically safe..

Visitors to the tanker or terminal should NOT use mobile phones and pagers unless permission has
been received from the tanker of terminal.

Details on restrictions on the use of mobile phones should be prominently be displayed at the main
access locations.

2.5 SAFE WORKING PRACTICES AND USE OF TOOLS

All hazardous operations, including hot work, enclosed space entry and permit issuance system in
general, as well as use of tools, must be performed in compliance with this Manual. Reference is
made to several Sections of the Shipboard Safety Manual.

2.5.1 Grit Blasting and Mechanically Powered Tools

Refer to Section 12- § 2.7.6-“Grit Blasting and Mechanically Powered tools” of this Manual.

2.5.2 Hand Tools

Refer to Section 12-§ 2.7.1 – “Hand Tools”- of this Manual.

2.6 EQUIPMENT MADE OF ALUMINIUM & CATHODIC PROTECTION ANODES IN CARGO TANKS
2.6.1 Equipment made of Aluminium
Aluminum equipment must not be dragged or rubbed across steel. It can leave a smear, which, if
struck by a hammer or falling object, can cause an incentive spark.

It is therefore recommended that the undersides of aluminum gangways and other heavy portable
aluminium structures are protected with a hard plastic or wooden strip to prevent smears being
transferred to steel surfaces.

Page 6 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 17
Manual Prime Gas Management Inc.
(003) Revision: 07
GENERAL PRECAUTIONS ON TANKERS Eff. Date: 31/08/2020

The use of aluminium equipment in cargo tanks and cargo decks must be subjected to a risk
assessment and, where necessary, carefully controlled.

2.6.2 Cathodic Protection Anodes in Cargo Tanks

Various materials are used for cathodic protection, including magnesium, aluminium and zinc.
Magnesium anodes are very likely to cause an incendive spark, if they strike rusty steel, so they
should not be fitted in tanks that may contain flammable gases.
Aluminium anodes spark when they are hit hard. They should only be installed at approved locations
in cargo tanks and should NEVER be moved to another location without proper supervision.
Because aluminium anodes can be easily mistaken for zinc anodes, they can accidentally be installed
in hazardous locations.

It is recommended that only aluminium anodes are used in permanent ballast tanks.

Zinc anodes do not generate an incendive spark f they strike rusty steel and are not subject to the
above restrictions.
The location, securing and type of anode installed in cargo tanks are subject to approval by the
appropriate authorities. Their recommendations should be observed and inspections made as often
as possible to check the anodes and mountings are secured.
Anodes are easily damage by high capacity tank washing machines.

2.7 SPONTANEOUS COMBUSTION

Some materials ignite, when they are damp or soaked with oil, especially with vegetable oil, without
the external application of heat.
This is called spontaneous combustion and it happens because the material gradually heats by
oxidation.
The risk of spontaneous combustion is smaller with petroleum products than with vegetable oils, but
it can still occur, particularly if the material is kept warm, for example by proximity to a hot pipe or
surface.
Cotton waste, rags, canvas, bedding, jute sacking, sawdust or any other similar absorbent material,
must not be stowed in the same compartment as oil, paint etc
They must not be left lying on the jetty, on decks, on equipment, on/ or around pipelines etc.
If such materials become damp, they must be dried before being stowed away. If soaked with oil,
they must be cleaned or destroyed.
Some chemicals used for boiler treatment are also oxidizing agents, and can spontaneously combust
if they have evaporated.
These chemicals should be stored in a safe and secure location.

2.8 AUTO-IGNITION
Petroleum liquids, when heated sufficiently, will ignite without the application of a naked flame.
Auto ignition is most common when fuel or lubricating oil under pressure sprays onto a hot surface.
It also occurs when oil spills onto lagging, vaporizes and bursts into flame.
Page 7 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 17
Manual Prime Gas Management Inc.
(003) Revision: 07
GENERAL PRECAUTIONS ON TANKERS Eff. Date: 31/08/2020

Both instances have been responsible for serious fires.

Oil feeder lines require particular attention to avoid oil being sprayed from leaks.
Pipelines carrying fuel and lubricating oil under pressure must be assessed and provided with
necessary protection.
Oil saturated lagging must be removed and personnel must be protected from any ignition or re-
ignition of vapours during the process.

2.9 CARGO PUMP ROOMS

Refer to Section 04 – “Entry into Enclosed Space” § 2.3.1 –“Cargo Pumprooms” of this Manual.

2.10 PRECAUTIONS AGAINST STATIC ELECTRICITY

Reference is also made to the Section 04- “Cargo Hazards”, paragraph 2.3.10.1 “Static Accumulator Cargoes”
of the Cargo Operations Manual ( COM 010- OT/CT)
When a tank is maintained in an inert condition no anti-static precautions are necessary.
If the tank is in a non – inert condition, specific precautions will be required with regard to safe flow
rates and ullaging, sampling and gauging procedures when handling static accumulator oils as
follows:
 During the initial stages of loading into each individual tank the flow rate in its branch line must
not exceed a linear velocity of 1 meter /second.
 When the bottom structure is covered and after all splashing and surface turbulence has ceased,
the rate can be increased to the lesser of the ship or shore pipeline and pumping system maximum
flow rates, consistent with proper control of the system.
Experience indicates that hazardous potentials do not occur if the velocity is below 7 m/s and
some national codes of practice suggest this is the maximum velocity.
To assist in calculating the volumetric loading rate which corresponds to a linear velocity in a
branch line of 1 meter/second, the following table can be used to relate the volumetric flow rate
to the pipeline diameter.

Minimum Diameter of Piping * Approximate Flow Rate **

mm Cubic Meters / Hour
80 17
100 29
150 67
200 116
250 183
305 262
360 320
410 424
460 542
510 676
610 987
710 1354
810 1782

Page 8 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 17
Manual Prime Gas Management Inc.
(003) Revision: 07
GENERAL PRECAUTIONS ON TANKERS Eff. Date: 31/08/2020

* Note that all diameters given are nominal diameters, which are not necessarily the same as
the actual internal diameters.
** Rates corresponding to 1 meter / second
 During loading, and for 30 minutes after the completion of loading, metallic equipment for
dipping, ullaging or sampling must not be introduced into or remain in the tank.
 Examples of equipment include manual steel ullage tapes, portable gauging devices mounted on
deck standpipes, metal sampling apparatus and metal sounding rods.
Non- conducting equipment with no metal parts may, in general, be used at any time.
However, ropes or tapes used for lowering equipment into tanks must not be made from synthetic
materials.
After the 30 minutes waiting period, metallic equipment may also be used for dipping, ullaging
and sampling, but it is essential that this is effectively bonded and securely earthed to the
structure of the ship, before it is introduced into the tank and that it remains earthed until after it
has been removed.
It is wise to assume that the surface of a non -conducting liquid (static accumulator) may be at a
high potential during and immediately after loading.
It has already been said that metallic dipping, ullaging and sampling equipment must be bonded
and earthed.
There is therefore a possibility of a discharge between the equipment and the liquid surface as the
two approach each other. Since such discharges can be incentive, no dipping, ullaging or
sampling with metallic, equipment must take place while a static accumulator is being loaded
when there is any possibility of the presence of a flammable gas mixture.
Moreover there must be a delay of 30 minutes after the completion of loading of each tank before
commencing these operations: this is to allow the settlement of water or particulate matter in the
liquid and the dissipation of any electrical potential.
The potential within a metal sounding pipe is always low due to the small volume and to the
shielding form the rest of the tank.
Dipping, ullaging and sampling within the metal sounding pipe are therefore permissible at any
time, even with a metal sounding pipe are therefore permissible at any time, even with metallic
equipment.
 Operations carried out through sounding pipes are permissible at any time because it not possible
for any significant charge to accumulate on the surface of the liquid within a correctly designed
and installed sounding pipe.
A sounding pipe is defined as a conducting pipe which extends the full depth of the tank and
which is effectively bonded and earthed to the tank structure at its extremities.
The pipe must be slotted in order to prevent any pressure differential between the inside of the
pipe and the tank and to ensure that true level indications are obtained.
If the sounding facilities are provided, for example, through a deck standpipe that does not extend
the full depth of the tank, all the static precautions detailed in section 2 of this procedure must be
strictly adhered to.
A permanently fitted metal float level gauge does not present a static electricity hazard provided
the metal float has electrical continuity through the tape to the structure of the ship and the metal
guide wires are intact. Other wire guided gauging systems may be used, provided the metal guide
wires are intact.
 Micropore filters, usually made of paper, cellulose or glass fiber are known to be capable of
generating high static charge levels. If a micropore filter is fitted in the shore pipelines system,

Page 9 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 17
Manual Prime Gas Management Inc.
(003) Revision: 07
GENERAL PRECAUTIONS ON TANKERS Eff. Date: 31/08/2020

the loading rate must be adjusted to ensure that at least 30 seconds elapse between the time the
cargo leaves the filter and the time it enters any cargo tank.

2.10.1 Discharge of Static Accumulator Oils

As air and /or gas bubbles in a liquid can generate static electricity, stripping pumps and eductors
must be operated in order to avoid as far as possible the entrainment of air or gas.

2.10.2 Discharge into Shore Installations

In addition to the requirements set out in the preceding paragraphs, when discharging static
accumulator oils into shore tanks the initial flow rate must be restricted to 1 meter/second unless or
until the shore take inlet is covered sufficiently to limit turbulence.
Initial load-rate to be maximum 1 meter per second until both bulkheads are covered with cargo.
For a side entrance (horizontal entrance) the inlet is considered adequately covered if the distance
between the top of the inlet and the free surface exceeds 0.6 meter.
An inlet pointing downwards is considered sufficiently covered, if the distance between the lower
end of the pipe and the free surface exceeds twice the inlet diameter.
An inlet pointing upward may require a considerably greater distance to limit turbulence.
In floating roof tanks, the low initial flow rate must be maintained until the roof is floating.
Similar requirements apply to fixed roof tanks with inner floats.

2.10.3 Spraying of Water

The spraying of water into a tank containing a substantial quantity of static accumulator oil could
result in the generation of static electricity at the liquid surface, either by agitation or by water
settling.
Tanks that contain static accumulator oil must always be pumped out before they are washed with
water, unless the tank is kept in an inert condition.

2.10.4 Electrical Continuity – Bonding and Earthing

Static accumulator oils may be electrostatically charged by pipeline flow.
When the charged liquid flows through non-conducting flexible ship/shore connections part of the
cargo may be picked up by intermediate metal flanges and other metal parts, which are in contact
with the liquid inside the hose.
In order to prevent the accumulation of a dangerous voltage, all cargo-pipe joints with gasket and
hose connections shall be electrically bonded in order to maintain electrical continuity to earth
through the shore or the ship's hull.
Generally the bonding of the metal reinforcement in the hoses to their flanges will ensure this.
When ship hoses are to be used for cargo transfer, the Chief Officer must to ensure that electrical
bonding is checked prior to commencing operations.
When there is an insulating flange at the shore manifold, intermediate flanges in the ship/shore hose
will still be earthed by the continuous path to earth via the ship’s manifold and hull.

Connection to the ship and subsequent disconnection may not take place unless:
 All ullage ports are securely closed and no sampling, sounding or dipping of tins is in progress.
 No cargo, ballasting, tank cleaning or gas freeing operations are in progress
Page 10 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 17
Manual Prime Gas Management Inc.
(003) Revision: 07
GENERAL PRECAUTIONS ON TANKERS Eff. Date: 31/08/2020

2.10.5 Cargo Flow Velocity

Charging of static accumulator oils by pipeline flow will be increased if water is present in the cargo.
Charging to an even greater degree can be caused by the subsequent movement of water settling
through the cargo in the tank.
When the cargo first enters a tank any water on the bottom will be agitated and dispersed into the
cargo to re-settle later and cause charging.
This can continue long after loading into the tanks has stopped.
To minimize the hazard, flow rates for static accumulator cargoes must be restricted during the initial
stages of loading as follows:

A. Into Tanks that are not Inerted

The flow velocity through the loading line into each tank is not to exceed 1 metre per second
until the cargo has covered the filling inlet and the tank bottom longitudinal, or depth of 0.5
metres above the tank bottom has been reached, whichever is the greater.
Thereafter the loading rate may be increased to a maximum of 7m/sec.
Loading into tanks, which have not been inerted, is not permitted unless the agreement of the
Company has first been obtained.

B. Into Tanks that are Inerted

Flow rates need not be restricted, however, at the start of discharge, a slow pumping rate may be
required by the receivers.

2.10.6 Loading Overall (Splash Filling) (Free-Fall Loading)

If the cargo has been electrically charged by flow through a shore pipeline, loading overall or splash
filling will deliver it to the liquid surface in the tank, where the hazard from electrostatic charging,
in the presence of flammable vapors, is most likely to occur.

For these reasons, loading or flammable cargo transferring – by “Loading Overall” is NOT
permitted-on company’s ships.

3. RECORD

None

Page 11 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 18
Manual Prime Gas Management Inc.
(003) Revision: 03
SLIPS & FALLS PREVENTION Eff. Date: 31/08/2020

Contents
1. PURPOSE AND SCOPE ............................................................................................................. 2
2.1 Movement on Board ................................................................................................................. 2
2.2 Safe Access ............................................................................................................................... 3
2.2.1 Boarding and Leaving the Ship...................................................................................................................... 3
2.3 Transiting Areas, Passage-ways and Walk-ways ..................................................................... 4
2.4 Main Deck Access during Heavy Weather ............................................................................... 5
2.5 Guarding of Openings .............................................................................................................. 5
2. RECORD ..................................................................................................................................... 5

Page 1 of 5
Prime Tanker Management Inc.
Shipboard Safety SECTION 18
Manual Prime Gas Management Inc.
(003) Revision: 03
SLIPS & FALLS PREVENTION Eff. Date: 31/08/2020

1. PURPOSE AND SCOPE

Access to and from the Vessel has been identified as a hazardous activity.
Frequent incidents have occurred and have often resulted in fatalities.
The aim of this procedure is to provide guidance for the safe movement onboard the Vessel as well as
for the safe access to/from the Vessel.

2.1 MOVEMENT ON BOARD

Slips and falls are one of the most frequent cause of accidents, both during the work activities but
also during free hours onboard.
Shipboard personnel and visitors should pay attention to anything that may cause these accidents,
including changing conditions.
Non-skid coatings or gratings should be provided in working areas and on walkways.
These areas should be clearly marked so that personnel are aware of their existence and extent.

Areas for consideration include:

 Mooring areas.
 Manifold areas.
 Dipping and sampling locations.
 Access walkways.
 Pipeline step-overs.
 External stairways.
Crewmembers must always take care in particular, the following items, although obvious, are too
often overlooked:
 Be careful when the Vessel is heavy rolling.
 Be aware: Injuries often happen due lack of situational awareness (inattention).
 Wear only: Suitable footwear to protect toes against accidental stubbing and falling loads and
will afford a good hold on deck and give firm support when using ladders. (see also PPE and
working aloft)
 Always wear safety shoes when being out of the accommodation area.
 Use non-slip shoes or boots if conditions are wet and slippery.
o Avoid footwear with leather soles onboard which have poor floor traction
 Do not swing on or jump over stair rails, guardrails or pipes;
 Report any defects in any equipment, or a condition he believes to be a hazard or unsafe, to
the Safety Officer and responsible person, who must take appropriate action.
 Mark with bright colour any permanent fittings which obstruct and are dangerous for the
movement of the seafarers.
 Keep clear the access to tank hatches and remove any items obstructing the safe movement.
 Keep closed all openings through which a person might fall when access to the space below
is not required and when opened shall be appropriately fenced and, if practicable, posting of
relevant signs is required.
 Never run when going up or down stairs.
o Crewmembers must always check to see that stair treads are in good shape, with no
obstructions on the steps.

Page 2 of 5
Prime Tanker Management Inc.
Shipboard Safety SECTION 18
Manual Prime Gas Management Inc.
(003) Revision: 03
SLIPS & FALLS PREVENTION Eff. Date: 31/08/2020

o Always use the hand railings that are provided.

o Avoid carrying large loads when going up or down stairs
o Ensure that stairs are well-lit
 Be careful when using Ladders because they are particular dangerous:
o Ensure and only use a ladder kept in good condition and free of any slippery material
(e.g. oil, grease).
o Face ladder going up and down:
 When climbing any ladder, you must face it and never turn out or away.
o Use 3-point contact: 3-point contact means you have 2 hands and 1 foot or 1 hand and
2 feet in contact with the ladder at all times. It is the safest and most sensible way to
go up and down a ladder.
o Be aware when getting on and off: Be especially careful as you step onto and off of
the ladder.
o Do not carry big loads: You cannot carry any load that could cause you to lose your
balance. Use hoist or chain falls to lift materials of heavy weight.
o One person at a time: Try to wait for the person who went up the ladder first to get all
the way off at the top and then climb it. This applies when coming down the ladder
too.
o DO NOT lower the ladder beyond its designed maximum operating angle.
 A good practice is to fit a plate (like those on the Vessel’s cranes) indicating
the safe operating angle of the accommodation ladder.

2.2 SAFE ACCESS

The risk of slips, trips and falls is significantly higher when using access ladders and companionship
ladders.
It is the responsibility of the ship to ensure that, so far as is reasonably practicable, there is safe
means of access between the ship and the shore or another ship.
Trip hazards e.g high plate edges at the top of the ladders and unevenly spaces steps, should be
avoided.
Where the design cannot be modified, trip hazards should be clearly marked or highlighted with
contrasting paint.

2.2.1 Boarding and Leaving the Ship

All persons boarding or leaving the ship must do so using the gangway or accommodation ladder.
Nobody shall be permitted to board or leave the ship until a proper means of access is available.
 Where practicable the means of access must be located clear of the cargo working area.
On Tankers, the Gangway is often placed at the manifold area because there is no
alternative. This area – when cargo operation is carried out and depending on the cargo – is
a high risk area.
Wherever this is impracticable access is to be supervised.
 The means of access and the surrounding area must be illuminated, kept free from obstacles
and in a non-slippery condition.

Page 3 of 5
Prime Tanker Management Inc.
Shipboard Safety SECTION 18
Manual Prime Gas Management Inc.
(003) Revision: 03
SLIPS & FALLS PREVENTION Eff. Date: 31/08/2020

2.3 TRANSITING AREAS, PASSAGE-WAYS AND WALK-WAYS

 All personnel including visitors, should use the marked access routes.
 All deck surfaces used for transit onboard the ship and all passageways, walkways and stairs shall
so far as is reasonably practicable be well lit, properly maintained and kept clear of
obstructions/tripping hazards and free of spillages that may cause a person to slip, trip and fall.
o Where necessary for safety, walkways on decks and in the engine room must be
highlighted by painted lines or otherwise and indicated by pictorial signs.
 Equipment or gear stowed to the side of passageways or walkways must be secured or lashed
against the ship movement when at sea.
 Transit areas must, where practicable, have slip-resistant surfaces.
o Where an area is becoming slippery by snow, ice or water, sand or some other suitable
substance must be spread over the area.
o Spillages of oil, grease etc., must be cleaned up as soon as possible. Safety signs must be
provided until the area will be cleaned;
 Gratings, where exists, must be properly maintained and kept closed when access to the space
below is not required;
 Permanent fittings, which may cause obstruction and be dangerous, must be highlighted by means
of colouring or marking of lighting.
o Temporary obstacles can also be dangerous and if they are to be there for some time their
presence must also be indicated by appropriate warning signs;
 Litter and loose objects, e.g. tools, must NEVER be left lying around.
 Wires and ropes to be stowed and coiled causing least obstruction;
 When bad weather is expected, access to exposed areas on main deck to be restricted.
o Special safety measures might be taken into consideration.
 Working and access areas, ladders and platforms must be cleaned and confirmed free of slippery
material, obstructions or damages.
 Guarding of all openings and manholes externally and internally must be confirmed in place;
 Particular attention must be given to ensure the safe movement onboard of the visitors including
cargo and other inspectors, surveyors, terminal representatives and others who will be less
familiar with possible hazards, especially on deck.

 When at sea, NOBODY MUST EXIT the accommodation area at a period of darkness
without informing the Bridge OOW and without carrying a portable light and radio and
establishing communication with the Bridge.

Page 4 of 5
Prime Tanker Management Inc.
Shipboard Safety SECTION 18
Manual Prime Gas Management Inc.
(003) Revision: 03
SLIPS & FALLS PREVENTION Eff. Date: 31/08/2020

2.4 MAIN DECK ACCESS DURING HEAVY WEATHER

During heavy weather all personnel shall comply with following safety precautions:
 No person is permitted on exposed main deck areas unless:
o Approved by Master.
o Properly equipped with safety gear.
o Properly supervised.

 Master shall delay any access to main deck until Vessel’s course and/or speed have been
properly adjusted to provide safest possible condition.
 Safe Access to bow arrangement shall be used.
 When underway in very adverse weather conditions the OOW shall:
o Immediately notify the Master.
o Call all personnel being on weather decks inside.
o Alter course and/or speed as required ensuring their safety.
o No access to main deck shall be allowed whenever waves wash and/or temporarily cover
it with seawater.
 The Master may allow personnel to perform safety inspections/tours if situation dictates so,
providing that:
o They are properly clothed and wear inflated lifejackets and safety lifelines.
o All safety precautions have been taken to prevent injury or man overboard situations.

2.5 GUARDING OF OPENINGS

 Hatchways open for tanks inspections or maintenance works or handling stores, through
which persons may fall or on which they may trip, must be closed as soon as work stops,
o except during short interruptions or where they cannot be closed without prejudice to
safety or mechanical efficiency because of the heel or trim of the ship.
 The guard-rails or fencing must have no sharp edges and must be properly maintained.
 Where necessary, locking devices and suitable stops or toe-boards must be provided.
 Guard-rails or fencing must consist of an upper rail at a height of 1 meter and an intermediate
rail at a height of 0.5 meters.
o The rails may consist of tight wire or tight chain.
 Where the opening is a permanent access way, or where work is in progress which could not
be carried out with the guards in place, guards do not have to be fitted during short
interruptions in the work – e.g. for meals, although warning signs must be displayed where
the opening produces a risk to other persons.

2. RECORD
 Ladders Inspection Checklist NAV/SECTION 4/ SF/MRS/234
 IMO Res. A263 (VIII)
 SOLAS 83 (CHV Reg. 17).

Page 5 of 5
Prime Tanker Management Inc.
Shipboard Safety SECTION 19
Manual Prime Gas Management Inc.
(003) Revision: 01
MATERIAL SAFETY DATA SHEET (MSDS) Eff. Date: 29/02/2020

Contents
1. PURPOSE AND SCOPE ............................................................................................................. 2
2. PROCESS .................................................................................................................................... 2
2.1 Responsibility and Accountability............................................................................................ 2
2.2 General...................................................................................................................................... 2
2.3 MSDS for consumables ......................................................................................................... 2
2.4 MSDS for Cargoes ................................................................................................................ 2
2.4.1 MSDS for Oil Cargoes .............................................................................................................. 3
2.4.2 MSDS for Chemical cargoes..................................................................................................... 3
2.5 Content of a MSDS................................................................................................................... 3
2.6 Posting of MSDS onboard.................................................................................................... 4
3. RECORDS ................................................................................................................................... 4
4. RELATED DOCUMENTS.......................................................................................................... 4

Page 1 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 19
Manual Prime Gas Management Inc.
(003) Revision: 01
MATERIAL SAFETY DATA SHEET (MSDS) Eff. Date: 29/02/2020

1. PURPOSE AND SCOPE

Apart from other information, the MSDS provides essential information and guidance regarding Fire
Fighting, Emergency response and Cargo properties important for the safeguard of all Company
employees as well as any 3rd Party on board the Vessel.
This procedure describes the principal company requirements and guidelines regarding MSDS.
Additional cargo related issues are contained in the Cargo Operation Manual.

2. PROCESS

2.1 RESPONSIBILITY AND ACCOUNTABILITY

Master The Master is overall accountable for this procedure

Safety Officer The Safety Officer is responsible for this procedure.

2.2 GENERAL
Whenever hazardous material is carried or used, the specific Material Safety Data Sheet (MSDS)
must be available.
The MSDS is a formal document, containing important information about the characteristics and
actual or potential hazards of a substance, the PPE required and the actions in case of exposure to the
substance etc.
It must always be referred to before loading, handling, or using the substance.

A Hazardous Material must not be used without a relevant MSDS

and before a review of its contents has been carried out.

2.3 MSDS FOR CONSUMABLES

Chemical consumables (i.e paint, thinner, cleaning chemicals) must NOT be used on Company
Vessels, unless relevant MSDS is available.
Please see also Shipboard Safety Manual (003) Section 14 –“Hazardous Materials”.

2.4 MSDS FOR CARGOES

The Vessel’s Operator is responsible to provide the Vessel with the specific MSDS of the cargo to be
loaded.
Since the MSDS is a very important Cargo Document, Master must request this document with the
Voyage instructions.
If not received, he must inform the Operation Department.
Additionally, before loading, the Terminal is responsible to provide a specific MSDS of the cargo to
be loaded.
If the MSDS has not been provided by the Terminal before the Loading Operation, the Vessel must
not commence Loading Operations.
The Master must issue a Letter of Protest (SF/OPS/LOP-L9) and the Operations Department must be
consulted to decide whether the cargo can be loaded by using a generic MSDS.

Page 2 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 19
Manual Prime Gas Management Inc.
(003) Revision: 01
MATERIAL SAFETY DATA SHEET (MSDS) Eff. Date: 29/02/2020

Important Note:
This is NOT applicable for Toxic cargoes (according to the IBC code) because a MSDS MUST be
received BEFORE connecting ship and shore.
On receipt of the MSDS, the Master is accountable for verifying compliance with the safety
precautions for the safe handling of the cargo, as per MSDS.
It must always been taken into consideration that a MSDS is NOT necessarily written for bulk liquid
transport, therefore it is possible that it will not provide full information as to First Aid, Emergency
Response or Transport Information .

A MSDS for Cargo (Oil or Chemical) MUST have the same Heading as per the IBC Code.
If not, this must be immediately reported to the Operations Department for further guidance.

2.4.1 MSDS for Oil Cargoes

It is MANDATORY to receive a MSDS whenever the Vessel will operate Oil cargoes.
The MSDS might be specific or generic. In any case the MSDS shall be structured according to §
2.5 below.

2.4.2 MSDS for Chemical cargoes

When the Vessel shall load a chemical cargo, same to receive a proper MSDS as well.
Although standardized by the Industry there is no requirements from the IMO regarding this.
A MSDS for Chemical cargoes MUST be specific from the shipper of the product.
A generic MSDS is not acceptable for the transport of hazardous Chemicals. The MSDS shall be
structured according to § 2.5 below.

** If the specific MSDS cannot be supplied, a generic MSDS version of this product might be
sent to the Vessel for the purpose of planning the cargo operations and taking all required safety
precautions.
However the Master MUST receive the cargo-specific MSDS on arrival at the Loading
port.

Some Chemical Companies are providing MSDS on the Internet.

The Operations Department must check and ensure that the latest revision is sent to the Vessel.

2.5 CONTENT OF A MSDS

The MSDS usually include the following information:
1. Regulatory information Identification of the substance or mixture and of the supplier.
2. Hazards identification.
3. Composition/information on ingredients.
4. First aid measures.
5. Fire-fighting measures.
6. Accidental release measures.
7. Handling and storage.

Page 3 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 19
Manual Prime Gas Management Inc.
(003) Revision: 01
MATERIAL SAFETY DATA SHEET (MSDS) Eff. Date: 29/02/2020

8. Exposure controls/ personal protection.

9. Physical and chemical properties.
10. Stability and reactivity.
11. Toxicological information.
12. Ecological information.
13. Disposal considerations.
14. Transport information.
15. Regulatory information.
16. Other information including information on preparation and revision of the MSDS.

2.6 POSTING OF MSDS ONBOARD

Depending on the purpose (cargo or consumables) the MSDS shall be available on following places:

Substances Locations where MSDS must be posted

Cargoes Cargo Control Room.
Engine Control Room.
Bridge.
Accommodation Ladder (together with Fire Plan).
Announcement Board in Accommodation.
Paints, Thinners etc Paint Locker.
Cleaning Chemicals/Agents Store Room of Cleaning Chemicals and agents.
Cargo Samples Cargo Samples Locker.
Bunker & Lub-Oil Samples Bunker & Lub-Oil Sample.

The MSDS must also be discussed during the Safety Meetings, in order to ensure that all crew
(even those whose English is poor and cannot review the MSDS) have fully understood the
hazards of the cargo to be loaded and the precautions which have to be taken.

3. RECORDS
None

4. RELATED DOCUMENTS
MSC 86/26/Add.1 (Oil cargoes)
SMPEP
Safety Data Sheet for Chemical Tankers (An Information Paper for Industry)

Page 4 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 20
Manual Prime Gas Management Inc.
(003) BUNKERING SAFETY & Revision: 02
BUNKER TANK CLEANING Eff. Date: 31/10/2020

Contents
1. PURPOSE AND SCOPE: ................................................................................................................... 2
2. PROCESS ....................................................................................................................................... 2
2.1 Responsibility ........................................................................................................................... 2
2.2 Personal Protective Equipment .................................................................................................... 2
2.3 H2S Hydrogen Sulphide ............................................................................................................... 2
2.4 Benzene ........................................................................................................................................ 3
2.5 Other health hazards..................................................................................................................... 3
2.6 Pollution Prevention..................................................................................................................... 3
2.7 Safety Precautions during Bunker Tanks Cleaning ..................................................................... 3
2.7.1 Risk Assessment ................................................................................................................................................... 3
2.7.2 Preparations before Tank Cleaning ....................................................................................................................... 3
2.7.3 Precautions before Bunker Tank Entry for Tank Cleaning ................................................................................... 4
2.7.4 Issuance of an Enclosed Space Permit .................................................................................................................. 4
2.7.5 Tool Box Meeting ................................................................................................................................................. 5
2.7.6 Bunker Tank Cleaning Teams .............................................................................................................................. 5
2.7.6.1 Deck Team ......................................................................................................................................................... 5
2.7.6.2 Bunker Tank Team ............................................................................................................................................ 5
2.7.7 Storage Location of Bunker Tank Residues.......................................................................................................... 5
2.7.8 Emergency Response Team and Emergency Evacuation Procedures & Equipment ............................................ 6
2.7.9 Personal Protective Equipment (PPE)................................................................................................................... 6
2.7.10 Equipment and Tools required for Bunker Tank Cleaning ................................................................................. 6
2.7.11 Illumination of Bunker Tanks ............................................................................................................................. 6
2.7.12 Agreed Communication Intervals during Bunker Tank Cleaning....................................................................... 6
2.7.13 Break Intervals .................................................................................................................................................... 6
2.7.14 Warning Placards ................................................................................................................................................ 7
2.7.15 Handling of Cleaning Chemicals ........................................................................................................................ 7
2.7.16 Actions when the Bunker Tank Cleaning work is completed ............................................................................. 7
2.7.17 Entries in the Oil Record Book ........................................................................................................................... 7
3. RECORD ........................................................................................................................................ 8
4. RELATED DOCUMENTS.................................................................................................................. 8

Page 1 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 20
Manual Prime Gas Management Inc.
(003) BUNKERING SAFETY & Revision: 02
BUNKER TANK CLEANING Eff. Date: 31/10/2020

1. PURPOSE AND SCOPE:

This procedure shall ensure that bunkering operations are performed in a safe manner.
The full procedure regarding Bunkering is the Shipboard Operation Manual (Manual SOM 007-
SECTION 11) and to be fully complied with.

2. PROCESS

2.1 RESPONSIBILITY

Master The Master is overall accountable for the Overall Operations

Chief Engineer The Chief Engineer is responsible for the Bunkering Operations

2.2 PERSONAL PROTECTIVE EQUIPMENT

During Bunkering Operations, appropriate Personal Protective Equipment, as specified in the
PPE Matrix (Section 03-“Use of PPE” of this Manual) to be worn i.e
Mandatory
 Safety Helmet
 Safety Shoes or Safety Boots
 Coveralls – Boiler Suit
 Safety or chemical gloves
 Safety Glasses or goggles
When additional hazards are identified
 Chemical goggles
 Visor
In case of a large spill, in addition to the above
 A self-contained Breathing Apparatus must be used to avoid inhalation of the product

2.3 H2S HYDROGEN SULPHIDE

Hydrogen Sulphide can be found in fuel oils used for bunkers.
Therefore, bunker tanks must be monitored prior to, during and after bunkering.

If H2S is detected, then all those carrying out the operation must be made aware and the area must be
kept clear of personnel not involved with bunkering.

Bunkering must be carried out in a closed condition if H2S has been detected.

If this is not possible, breathing apparatus must be used.

Care must also be taken to avoid the areas around the bunker tank vents.

Page 2 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 20
Manual Prime Gas Management Inc.
(003) BUNKERING SAFETY & Revision: 02
BUNKER TANK CLEANING Eff. Date: 31/10/2020

Where any hand ullaging, temperature reading and sampling are required, all personnel must exercise
diligence and great care.
In all cases, personnel must completely assess the risks, to include the bunker type, wind
direction/speed and condition of the equipment.
All personnel must stand perpendicular to the wind to avoid being downwind or upwind and creating
eddies when hand ullaging, temperature reading and sampling are required.

Breathing apparatus must be worn

when there is a risk of being exposed on Deck to H2S above 5 ppm.

2.4 BENZENE
Similar to H2S as described in above paragraph.

2.5 OTHER HEALTH HAZARDS

Depending on the Bunker the same can be very hot and therefore adequate PPE to be worn as
applicable.
Also some Bunker might have a Benzene content of more than 0.5ppm.
In such cases the precautions according to Section 5 of this Manual must be complied with.

2.6 POLLUTION PREVENTION

The Pollution Prevention Kit must be readily available whilst Bunkering.
Pollution to be avoided at any time.
If a pollution has taken place the relevant process according to the SOPEP / SMPSP to apply.

2.7 SAFETY PRECAUTIONS DURING BUNKER TANKS CLEANING

When Bunker Tanks need to be cleaned, a series of safety precautions must be taken.
Bunker Tanks are enclosed spaces, containing flammable gases and all the safety precautions,
relevant to Enclosed Spaces must be following without fail.

2.7.1 Risk Assessment

The Officer responsible for the Bunker Tank Cleaning operation must make a Risk Assessment for
Entry into an Enclosed Space, in order to perform Bunker Tank Cleaning
(The Risk Assessment A-02- to be made work specific).

2.7.2 Preparations before Tank Cleaning

 The tanks must be emptied as much as possible. The Tanks must be stripped by trimming the
ship forward or aft, depending on the suction valve location.
 It must be ensured that the steam connections are closed and proper Warning Signs and Placards
of high visibility, are displayed, so that during the Bunker Tank Cleaning operations, nobody will
open the valve and get burnt or hurt.

Page 3 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 20
Manual Prime Gas Management Inc.
(003) BUNKERING SAFETY & Revision: 02
BUNKER TANK CLEANING Eff. Date: 31/10/2020

2.7.3 Precautions before Bunker Tank Entry for Tank Cleaning

 The Tank must be ventilated using thorough ventilation or a forced ventilation method to
make the Bunker Tank suitable for entry.
 Steam connections must be closed and proper signs and placards must be displayed so that
during cleaning nobody opens the valve and gets burnt or hurt.
 Before making a Tank entry, the atmosphere of the tank must be tested for percentage of
o Oxygen (20.9 % ),
o HC (< 1% LFL) and
o the presence of any toxic gases.

This has to be done using remote access if possible, otherwise the person entering the tank for testing
the atmosphere must wear a breathing apparatus.
Various levels and compartments of the tank must be tested for the percentage of oxygen and the
presence of HC and toxic gases.
A Multi-gas analyser must be used and a person who is trained and has the knowledge of using such
equipment must carry out the inspection (e.g the Chief Officer).

2.7.4 Issuance of an Enclosed Space Permit

An Enclosed Space Permit (SF/SAQ/417) must be filled in and signed by all involved in the
operation and must be authorized by the Master.
No Tank entry must take place without filling-in and signing the Work Permit.
The work must be stopped if it exceeds the time limit mentioned on the Work Permit. (i.e maximum
8 hours). Work has to start again only after issuing a new Enclosed Space Permit.
Even though the tank is continuously ventilated, the oxygen level, HC and presence of any toxic
gases must be re-checked at specified intervals (as required by the relevant Enclosed Space Entry
Permit).If any person inside the tank feels uncomfortable, the person outside the Bunker Tank must
be notified immediately and the crew member must exit the tank without delay. All necessary means
for rescue operation must be readily available at the manhole of the Bunker Tank.

Page 4 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 20
Manual Prime Gas Management Inc.
(003) BUNKERING SAFETY & Revision: 02
BUNKER TANK CLEANING Eff. Date: 31/10/2020

2.7.5 Tool Box Meeting

All persons entering the Bunker Tanks must be briefed during a Tool-Box Meeting on the following:
 Risks involved (atmosphere, slippery surfaces, use of cleaning chemicals etc).
 Means of Rescue and Rescue Procedures.
 Use and donning of Breathing Apparatus.
 Use of Personal Gas Detectors.
 The agreed communication intervals, and a final check of the walkie-talkies.
 The break intervals.
 A final check of the PPE and the means of illumination to ensure suitability.

2.7.6 Bunker Tank Cleaning Teams

Two (2) Teams are required for the Bunker Tank Cleaning operation.
2.7.6.1 Deck Team
The Deck Team will be comprised by two (2) Persons:
o The Operator of the de-mucking small crane, which will be at the manhole of the Bunker
Tank.
o One crew member to remove the bags containing the residues from the bucket.
This crew member must close each small bag containing the residues tightly and place in
another bag and again close tightly, to prevent leaks.
Depending on the residues, the Technical Department will advise if the small double tight
bags will be placed in large Jumbo Bags.

2.7.6.2 Bunker Tank Team

The Bunker Tank, the Team will be comprised of three (3) persons:
o One person in the tank to use the shovel to remove the residues and place in small bags.
o One to pass and place the residues in the Bucket.
o One in Charge, to inform the deck to lift the Bucket with the bags containing the
o Residues.

2.7.7 Storage Location of Bunker Tank Residues

The storage location of the bags with the Bunker Tank Residues, must be between the
accommodation and the Engine Casing.

Page 5 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 20
Manual Prime Gas Management Inc.
(003) BUNKERING SAFETY & Revision: 02
BUNKER TANK CLEANING Eff. Date: 31/10/2020

2.7.8 Emergency Response Team and Emergency Evacuation Procedures & Equipment

Two (2) Breathing Apparatus sets To be on stand-by at the manhole opening.

The Hospital room to be unlocked and the Oxygen bottle
One stretcher
set-up, ready to administer oxygen if required.
The passage from the place of work to the Hospital to be
checked and any obstructions etc to be removed.
Two (2) portable fire extinguishers Inside the Tank, to be ready for use and a fire hose
deployed, on stand-by (not under pressure).
Three (3) EEBDs to be in the tank To serve the Tank Team of three (3) persons, in case of
emergency.

2.7.9 Personal Protective Equipment (PPE)

Persons entering the Bunker Tank must always wear proper personal protective equipment as
specified in the Company PPE Matrix for Entry in Enclosed Spaces.
Personal Gas Detector Equipment must be worn by all Tank Cleaning Team Members.

2.7.10 Equipment and Tools required for Bunker Tank Cleaning

All necessary equipment and tools required for the Tank Cleaning work such as rags, brushes,
buckets, scoops, water etc. must be taken in the tank before the commencement of the work.
As the time for enclosed space entry is limited, no time must be wasted for searching or asking for
tools, after making an entry to the Tank.
A person must be readily available at the opening to pass tools required or to collect the wastes etc.

2.7.11 Illumination of Bunker Tanks

The Bunker Tank where the cleaning work is under progress must be well illuminated.
Intrinsically safe flashlights may be used. If available, any additional explosion proof lighting can be
introduced in the Bunker tank. The wire used for the connection must be checked to ensure that it is
not broken and does not have loose connections.

2.7.12 Agreed Communication Intervals during Bunker Tank Cleaning

While cleaning, the person outside the tank must make sure that the crewmembers working inside the
Bunker Tanks are safe.
This is done by frequent communication just by voice or through VHF, especially while working
inside the tanks where presence of toxic gases is possible.
Two (2) Walkie-Talkies must be used for communication between the Deck and Bunker Tank Team
(one up on Deck and one down in the Bunker Tank).

2.7.13 Break Intervals

Work inside the Bunker Tanks must not be continuous. Breaks at regular intervals must be taken.
This might slow down the Bunker Tank Cleaning process but, nonstop work can be achieved
by rotating the persons involved.

Page 6 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 20
Manual Prime Gas Management Inc.
(003) BUNKERING SAFETY & Revision: 02
BUNKER TANK CLEANING Eff. Date: 31/10/2020

When a crewmember comes out of the tank to take a break, another crewmember can enter to
continue the work.
Because Bunker Tank Cleaning doesn’t require much skill like welding or any other work, it can be
properly shared between crewmembers.

2.7.14 Warning Placards

Warning Placards must be placed near the Valves and Pumps, which are connected to the Bunker
Tank where the work is under progress, in order to avoid any accidental operation.
In the ECR and CCR, a Warning Notice to be posted for general awareness:
“Attention – Bunker Tank Cleaning Operations in Progress”
Warning Placards on switchboards to be posted, preventing an accidental stoppage of:
 ventilation fans (if explosion proof electric driven fans are used)
 compressed air or
 cooling water pumps (if fans used are air / water driven).
2.7.15 Handling of Cleaning Chemicals
Extra precautions must be taken where the Bunker Tank cleaning involves use of any chemicals. The
chemicals must be handled as per their Material safety data sheet (MSDS).
First aid kits and medicines must be kept ready for immediate use.
Bunker Tank Cleaning Team Members must know which chemical must be used for different tank
cleaning work.
e.g. A Fuel tank cleaning operation will require a stronger cleaning agent than a Bilge Tank cleaning
operation.

2.7.16 Actions when the Bunker Tank Cleaning work is completed

 Once the work is completed, all the tools, ex proof lamps and rags used to be removed.
 All wastes and any water accumulated, to be removed as far as practicable.
 No tools must be left inside the Bunker Tanks (they may get stuck in the valve or damage the
transfer pump).
 The Bunker Tank Manhole must be closed after cleaning, repairs and inspection.
 The Enclosed Space Entry Work Permit must be closed /finalized.
 The Officer of the Watch must be notified.
 The Warning signs must be removed.

2.7.17 Entries in the Oil Record Book

Following the cleaning of the Bunker Tanks and the collection of sludge collected in bags, drums etc.
Entries must be made in the Oil Record Book and the Garbage Record Book, as follows, depending
on the option selected:
 In case the sludge is collected in a Sludge Tank (3.1 of IOPP ) and then is incinerated, the
following entries must be made :
o In ORB under Code “I” for manual transfer.
o In ORB under Code “I” for incineration.

Page 7 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 20
Manual Prime Gas Management Inc.
(003) BUNKERING SAFETY & Revision: 02
BUNKER TANK CLEANING Eff. Date: 31/10/2020

 In case the sludge will be DIRECTLY burnt in the incinerator , the following entries must be
made:
o In ORB under Code “I”.
o In Garbage Record Book under Code “F” (Operational Wastes).
 In case the sludge is disposed directly to shore facilities, the following entries must be made:
o in the ORB under Code “I”.
o In Garbage Record Book under Code “F”.

3. RECORD
 Bunkering Checklist EMS/SECTION 11 SF/BNK/805

4. RELATED DOCUMENTS
Environmental Manual -EMS (009)-Section 11- Bunkering Procedure
SOPEP / SMPEP

Page 8 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 21
Manual Prime Gas Management Inc.
(003) Revision: 02
DRY DOCK SAFETY Eff. Date: 29/02/2020

Page 1 of 2
Prime Tanker Management Inc.
Shipboard Safety SECTION 21
Manual Prime Gas Management Inc.
(003) Revision: 02
DRY DOCK SAFETY Eff. Date: 29/02/2020

1. PURPOSE
This procedure has been issued to ensure safety, during Dry-Dock.
This procedure applies for scheduled and unscheduled Dry Dock operations.

2. PROCEDURE
All safety precautions which must be taken when a Vessel enters Dry Dock, are found
in Maintenance Manual (005)- Section 06- Dry Docking

3. RECORD
Risk Assessment “Preparation for Dry-Dock” A-15
Risk Assessment “Preparation to leave Dry Dock” A-16

Page 2 of 2
Prime Tanker Management Inc.
Shipboard Safety SECTION 22
Manual Prime Gas Management Inc.
(003) Revision: 01
TOXICITY Eff. Date: 29/02/2020

Page 1 of 12
Prime Tanker Management Inc.
Shipboard Safety SECTION 22
Manual Prime Gas Management Inc.
(003) Revision: 01
TOXICITY Eff. Date: 29/02/2020

1. PURPOSE
This section describes the health hazards caused by the Toxicity of certain cargoes, carried onboard
Company Vessels.

2. PROCEDURE

2.1 GENERAL
Toxicity is the ability of a substance to harm a person if it reaches a sensitivity part of body. A
substance can do even more damage to person, although both poisonous and toxic substances can
kill. Some toxic cargoes will harm person if they are inhaled.

Exposure to toxic or poisonous substances causes harm to human health

and in more extreme cases can lead to serious injury or death.

Even the slightest exposure to a highly toxic substance can result in serious health problems.

The maximum exposure limits are stated in the relevant MSDS of the product.

NOTE
Although a product might not be seen as toxic in the first place it might be toxic under certain
conditions (for example when heated).

As per Company Policy,

any potential exposure above the TLV-TWA** will be treated as exposure to toxic vapours etc.
TLV-TWA ** Time –Weighted Average Threshold Limit Value

Following an exposure to poisonous substances, only the correct Medical First Aid treatment might
mitigate the consequences.
There are three (3) defined types of toxicity which relate to the nature of the same:
 Chemical
This relates to specific chemical compounds. The toxicity of such compounds or mixture
of compounds is measured in terms of the exposure time needed to cause an effect.
 Biological
This relates to the effects of viruses and bacteria. Measuring the toxicity of such
compounds is more complicated because it depends on the effectiveness of the immune
system of the person exposed.

Page 2 of 12
Prime Tanker Management Inc.
Shipboard Safety SECTION 22
Manual Prime Gas Management Inc.
(003) Revision: 01
TOXICITY Eff. Date: 29/02/2020

 Physical
This relates to compounds that on their own are not specifically toxic, but which can be
directly responsible for potentially life threatening consequences, for example the
inhalation of dust from coal and asbestos.

2.2 EXPOSURE TO TOXICITY

2.2.1 General
There are three (3) ways by which toxic poisons can enter the body:
 By being swallowed (oral toxicity).
 By absorption through the skin, eyes and mucous membranes (dermal toxicity).
 By inhalation as a vapour or mist (inhalation toxicity).
A chemical may be toxic by more than one of these routes.
For example, toxic vapours and mists affect people mostly via the respiratory system, but they can
also be absorbed through the skin.
A highly toxic substance is one where only a small quantity of the substance is needed before harm is
caused.
Contact with a toxic liquid or gas by skin exposure or inhalation are the most likely forms of
exposure. Safe operating procedures, a full understanding of the dangers involved in the operation
and the correct use PPE will protect the crew during operations.

2.2.2 Degrees of Toxicity

Toxicity can be defined as:
 Acute
A substance with acute toxicity is sufficient to cause harm almost immediately after exposure.
Substances commonly called “POISONS” have extreme acute toxicity
This kind of product can lead to immediate fatality.

 Sub-Acute
A substance with sub—acute toxicity will only start to show symptoms after repeated
exposure doses too small to cause an immediate acute effect

 Chronic
A substance has chronic toxicity if its effects only appear after repeated exposure over a
period time. Examples are substances which are carcinogenic (cancer inducing) such as
benzene.

Page 3 of 12
Prime Tanker Management Inc.
Shipboard Safety SECTION 22
Manual Prime Gas Management Inc.
(003) Revision: 01
TOXICITY Eff. Date: 29/02/2020

2.2.3 Exposure Limits

An Exposure Limit is the Maximum Concentration of a Chemical substance person can safely be
exposed to, day after day, without suffering.
Exposure limits are generally expressed as a Threshold Limit Value (TLV).
TLV Threshold Limit Value
TLV-STEL* Threshold Limit Value- Short-Term Exposure Limit
TLV-C** Threshold Limit Value- Ceiling Limits
TLV-TWA *** Time –Weighted Average Threshold Limit Value

The company has decided that for any kind of exposure limits on board company Vessels only TLV -
TWA (Time Weighted Average) will be taken into consideration.
(The concentration of vapour in air which may be experienced for an eight (8) hour period
throughout a person’s working life).

TLV-STEL* and TLV-C** is NOT be allowed to be used for Exposure Limit calculations.

Whenever the Vessel’s Crew and other Person onboard are at risk to be exposed to Toxic Vapours
TLV-TWA*** limits the appropriate PPE MUST be used/worn.

2.3 PRECAUTIONS TO AVOID EXPOSURE TO TOXIC SUBSTANCES

When handling Toxic or Poisonous Products or Cargoes:

 Avoid all possibility of skin contacting the cargoes
 Wear protective clothing as instructed by the Officer
 Carefully follow the instructions of the Officer
Toxic products or cargoes will harm person when they are swallowed, leading to damage too many
parts of the body and possibly to death.
When handling these products:
 Keep your hands away from mouth and face!
 Never allow clothing to come into contact with your mouth!
 Wash thoroughly before going off- duty or before taking a meal!

2.4 MEDICAL TREATMENT (MEDICAL FIRST AID GUIDE (MFAG))

The MFAG is available onboard all Company Vessels.

All Officers must be fully familiar with its contents.

Minor accidents involving chemicals do not normally cause severe effects provided that the
appropriate First Aid Treatment is administered as per “MFAG”.
Any person suffering or having suffered from chemical poisoning, must be seen by a doctor at the
next port of call.

Page 4 of 12
Prime Tanker Management Inc.
Shipboard Safety SECTION 22
Manual Prime Gas Management Inc.
(003) Revision: 01
TOXICITY Eff. Date: 29/02/2020

REMEMBER!! Time is very critical!!

If at Sea:
 Call the Contracted Medical Advisors : Ship Medcare
 The Medical Response Center

If in Port:
 Call the Local Emergency Response Center / Ambulance etc

2.4.1 Medical Treatment (MFAG) – Chemicals

The “MFAG” contains Emergency Response actions for persons suffering from Chemical Exposure.
In such cases, apart from the MSDS (Material Safety Data Sheet), “MFAG” must also be consulted.
Emergency Response Medical Guidelines in the “MFAG”, refer to substances and materials which
are listed in the IMDG Code, and must be followed in conjunction with the information provided the
in product’s MSDS.

2.4.2 Emergency Response

2.4.2.1 Exposure to Toxic Products

When a person is exposed to a Toxic Product, the following Emergency Response actions
must be taken:
 Remove all affected clothing
 Wash the affected area with a large quantity of water
 Inform the Officer of the Watch
 Get Medical Advice ( depending on the Vessel’s location ( at sea or in port ) )
 Refer to MSDS & “MFAG” for Guidance on Medical Treatment

2.4.2.2 Antidotes (Applicable to Chemical Tankers and Gas Carriers)

If a Toxic Cargo –requiring an Antidote- is to be loaded,

the Ship-Shore Connection must be established
ONLY if the antidote is available on board in sufficient quantity and
all relevant Crew have been trained to administer it, if required.

Speed is critical when dealing with exposure to toxic products.

It is also vital that the Officers of Watch in charge of Cargo Operations, are well aware of the suitable
Antidote to administer the quantity required and the method to administer it.

Page 5 of 12
Prime Tanker Management Inc.
Shipboard Safety SECTION 22
Manual Prime Gas Management Inc.
(003) Revision: 01
TOXICITY Eff. Date: 29/02/2020

Whenever a Substance or Cargo- requiring an antidote- is carried onboard,

 The antidote must be readily available in the Cargo Control Room throughout the Cargo
Operations
 Instructions on its use must be readily available (Posted in CCR).
 Deck Officers, in charge of Cargo Operations must be fully aware of the suitable antidote, its
location onboard, the quantity required, and the method to be administered
 The Chief Officer’s Standing Orders must include detailed instructions in accordance with the
above.

2.5 HYDROGEN SULPHIDE (H2S) FOUND IN BUNKERS

2.5.1 General

This paragraph applies to H2S presence in Bunkers.

Hydrogen Sulphide (H2S) can be found in fuel oil, diesel oil and gas oil.
Suppliers may provide bunker fuels containing high H2S concentrations without previous advice to
the ship.

Ship’s personnel should always be alert to the possible presence of H2S in bunker fuel and be
prepared to take suitable precautions if it is experienced.
Before loading bunkers, the ship should communicate with the Supplier to ascertain whether the fuel
to be loaded is likely to have any H2S content.
In such a case, the procedures in ISGOTT Chapter 2.3.6.4 (H2S) must be complied with accordingly.

2.5.2 Characteristics
Hydrogen Sulphide (H2S) is a very toxic and highly poisonous gas.
It is also very corrosive and flammable gas.
It has a very low odour threshold and a distinctive strong odour of rotten eggs.
H2S is colourless, is heavier than air, has a relative poor vapour density of 1.189 and is soluble in
water.
H2S is soluble in both fresh and salt water, so water washing helps to remove the gas.

The main hazard of H2s is that the human sense does not detect H2S
if the vapour concentration is above 150ppm (see ISGOTT table below)
and will be FATAL already in low concentration.

Page 6 of 12
Prime Tanker Management Inc.
Shipboard Safety SECTION 22
Manual Prime Gas Management Inc.
(003) Revision: 01
TOXICITY Eff. Date: 29/02/2020

2.5.3 Measurement
Bunker fuel tanks must be monitored prior to, during and after bunkering.
If H2S has been detected, the bunker tank must be periodically tested.
Although the concentration in the vapour space can be successfully lowered by forced air ventilation,
it often increases again when the bunker fuel is heated, transferred or agitated by other means.
The concentration of H2S is expressed in two (2) way:
 parts per million (ppm) in the liquid, by weight and
 the ppm in the air by volume.

If there is a possibility that H2S concentrations can exceed TLV-TWA 1 ppm by volume in air,
Shipboard Personnel must always carry Personal Gas Measuring Monitors when:
 working in enclosed spaces, carrying out gauging, &sampling,
 connecting and disconnecting bunker hoses,
 cleaning filters, draining to open containments and
 mopping up spills.

Whenever a concentration > 5 ppm of H2S is likely to be present, Emergency Escape Breathing
Devices (EEBD) must be available to all personnel working in the hazardous area.
In any case personnel must always have a personal H2S gas monitoring /alarm instrument.
Practical guidance on operational measures that can be taken to minimize the risks associated with
bunkers containing H2S is provided in ISGOTT.

Page 7 of 12
Prime Tanker Management Inc.
Shipboard Safety SECTION 22
Manual Prime Gas Management Inc.
(003) Revision: 01
TOXICITY Eff. Date: 29/02/2020

2.5.4 Precautions
 Breathing Apparatus
 The self-contained breathing units must be checked to see that they are working properly and
that air bottles are filled to their full capacity.
 H2S Detectors
The H2S Detectors must be checked to ensure that they are in good operating condition and
properly calibrated.
 Pipelines
The entire bunker piping must be inspected for tightness.
All leaks must be repaired before any transfer commences.

2.5.5 Emergency Procedure

Emergency Rescue from an area likely to contain H2S shall be carried out ONLY by the Emergency
Rescue Team, using the appropriate PPE.
The use of Breathing Apparatus is MANDATORY.

Caution!!
No one must ever attempt a rescue without notifying the OOW and without taking the suitable precautions for
his own safety.
By not doing so, he exposes s his own life at risk and almost certainly, prevents the person he intended to
rescue from being saved!!!

Following a Rescue Operation from an area containing H2S, the following actions must be taken:
 Persons overcome by H2S must be removed to a gas free area.
 The victim must be given mouth-to-mouth resuscitation as soon as possible until normal
breathing is resumed.
 The Oxygen Resuscitator must also be used to compliment artificial respiration
 For Medical Treatment , guidance included in the MSDS and “MFAG” must be referred to

2.5.6 Precautions for entering a Bunker Tank after high H2S Bunkers
Tank entry on a Vessel which has previously carried bunkers with high H2S content may present
special hazards.
The following additions to normal Enclosed Space Entry precautions must be followed:
 All personnel entering a Tank must carry an EEBD.
 Tests for H2S must be carried out and the Tank Atmosphere must be constantly monitored
outside of the space in a safe area, during the duration of the Tank Entry.
 All Personnel involved in tank entry must be fully briefed in the hazards of H2S and must
carrying personal H2S gas monitoring instruments.
 Adequate manpower must be available, if Rescue is required.

Page 8 of 12
Prime Tanker Management Inc.
Shipboard Safety SECTION 22
Manual Prime Gas Management Inc.
(003) Revision: 01
TOXICITY Eff. Date: 29/02/2020

2.6 CARCINOGENIC SUBSTANCES (I.E BENZENE (C6H6))

This Procedure applies to all Oil and Chemical Tankers and

to any Bunker or Cargo with a Benzene content above 0, 5%.

If other Cargoes, known to be carcinogenic, are to be loaded, all Health and Safety precautions
related to Benzene must be taken.
A substance has chronic toxicity if its effects only appear after repeated exposure over a period of
time.
 Over an eight (8) -hour period, which covers the time a person is assumed to work in
any 24-hour period; and
 Exposure to concentrations more than 1,000 ppm can lead to unconsciousness and
even death.
Benzene can also be absorbed through the skin and is toxic and carcinogenic if ingested.
In this respect skin contact with aromatics must be prevented.
Aromatics cause irritation, if they come into direct contact with the eyes.
Prolonged exposure to High Vapour Concentrations of Aromatic Products will be indicated by
symptoms such as:
 Headache,
 Dizziness,
 Weakness,
 Loss of co-ordination and
 Loss of consciousness.
The relevant guidance in MSC/Circ. 1095 for Benzene must be taken into consideration and the
following Company requirements to be complied with as follows:
 It is the responsibility of the Master to inform ALL Crew about any work situation involving
the handling of liquids in bulk, which Benzene that may impose a risk to their health.
ALL crew must be informed of relevant Health and Safety precautions during a Safety
Meeting (IMO MSC/Circ.1095 to be discussed) before the commencement of Cargo
Operations.
 The highest acceptable TLV-TWA** ( on Company Vessels for Benzene is 0.5ppm
**Time –Weighted Average Threshold Limit Value

 The airborne concentration of Benzene Vapour must be measured by a trained and properly
protected person with an Approved Gas Measuring Instrument (calibrated and checked)
before any Crew Member is authorized to work such area.
 Measuring must be continued whilst there is a risk of exposure to Benzene Vapours.

Page 9 of 12
Prime Tanker Management Inc.
Shipboard Safety SECTION 22
Manual Prime Gas Management Inc.
(003) Revision: 01
TOXICITY Eff. Date: 29/02/2020

Whenever Direct or Representative measurements indicate that the Exposure Limits are exceeded
during normal Cargo/Bunkers Handling Operations,
Crew required to work in the affected area must wear Self Contained Breathing Apparatus.

As per Company Policy,

the use of any other Respiratory Equipment, (such as filter/canister respirators etc)
is PROHIBITED.

Crewmembers that might be exposed to Benzene Vapours during Cargo and/or Bunkering operations
shall be given formal training, which must include:
o Awareness on the Benzene Toxicity Hazards and their management.
o Proper use of Personal Monitors.
o Proper use of the Self Contained Breathing Apparatus (SCBA), and the consequences if
they are not properly used.
o The periodical checks of the SCBA to ensure their good condition.
o Medical First Aid Guidance. (Based on “MFAG”).
Crewmembers potentially exposed to Benzene Vapour inhalation, must undergo suitable Medical
Tests (“Benzene Tests”) (See Shipboard Operations Manual (007) –Section 04-“Control and Testing
for Drugs and Alcohol and Benzene Tests).

2.7 NITROGEN (N2)

Nitrogen is a colourless and odourless gas.
Normal air has a N2 content of 78%.
Nitrogen operations can cause Oxygen Deficiency in Confined Spaces, and at exhaust openings on
deck, during purging of Cargo Tanks and Void Spaces.
Nitrogen (N2) is used on Chemical Tankers as Inert Gas,
(Used to displace oxygen creating an oxygen deficient (< 21%) atmosphere BUT without any
significant physiological effects.

Breathing is stimulated and controlled by Carbon dioxide (CO2) present in the lungs.
As the CO2 level increases, the brain sends a message to increase respiration.
When the CO2 level drops, the rate of respiration will also decrease in order to maintain the proper
balance, sending the message to the brain to stop breathing.

Before the commencement of Operations involving Nitrogen, all Crew must be made familiar with
the contents of the MSC.1/Circ. 1401 –“Guidelines on Tank entry for Tankers using Nitrogen as an
Inerting Medium” will take place.

Page 10 of 12
Prime Tanker Management Inc.
Shipboard Safety SECTION 22
Manual Prime Gas Management Inc.
(003) Revision: 01
TOXICITY Eff. Date: 29/02/2020

It shall be very clear to all Crew members who will be involved in Nitrogen Operations that:
 Nitrogen is a SILENT KILLER
 Nitrogen CANNOT be detected by human senses!
 Everyone must understand that one deep breath of 100% N2 can be FATAL.
 100% N2 will displace CO2 and O2 completely and,
 in the absence of a CO2 signal to the brain, the stimulus to breath no longer exists
Taking the above into consideration, any victim exposed to Nitrogen operations – might need an
external stimulation to start breathing again, even if the victim is in a normal atmosphere again.

Further procedures regarding Nitrogen Operations on Chemical Tankers are included in the Cargo
Operation Manual (010)-Section 16B-Inerting Nitrogen-Chemical Tankers.
All precaution in the Cargo Operation Manual must be fully complied with.

* Source Air Products

2.8 MERCURY
For Cargo Hazards of Mercury found in Crude Oils, and the Health and Environmental Impacts,
refer to Cargo Manual – Oil/Chemical Tankers (COM 010)–Section 04-“Cargo Hazards” paragraph
2.4.7 –“Mercury in Crude Oils” sub paragraphs 2.4.7.1 to 2.4.7.11.

Page 11 of 12
Prime Tanker Management Inc.
Shipboard Safety SECTION 22
Manual Prime Gas Management Inc.
(003) Revision: 01
TOXICITY Eff. Date: 29/02/2020

3. RECORD
 Benzene Tests of Crew carried out by Shore Screening Company

4. RELATED DOCUMENTS
 ISGOTT
 TSG-C (Tanker Safety Guide Chemicals)
 IMDG code

Page 12 of 12
Prime Tanker Management Inc.
Shipboard Safety SECTION 23
Manual Prime Gas Management Inc.
(003) Revision: 01
HYDROBLASTING OPERATIONS Eff. Date: 31/08/2020

Page 1 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 23
Manual Prime Gas Management Inc.
(003) Revision: 01
HYDROBLASTING OPERATIONS Eff. Date: 31/08/2020

1. PURPOSE
This section describes the hazards related to Hydro-blasting Operations (High Pressure Water
Washing) and the safety precautions which must be taken.
Hydroblasting is considered a hazardous activity and should be controlled through the Work Permit
System (relevant Work Permit SF/SAQ/425F).

!!!! Hydroblasting should not take place during :

Cargo, Bunkering, Tank Cleaning, Gas Freeing, Purging or Inerting Operations.

2. PROCEDURE

2.1 GENERAL
Hydro-blasting is a process whereby a stream of pressurized water is aimed at undesirable materials
adhering to a substrate, such as the inside of a metal tank or paint on steel, concrete, or other material.
The water stream is set at the minimum pressure to remove the unwanted material while at the same
time prohibit damage to the substrate material.

High Pressure (HP) washing uses 700-1,700 bar.

Above 1,700 bar is considered “Ultra High Pressure (UHP) Washing.

There are two options to hydro blasting:

 Use a high volume of water at lower pressures,
 Use a low volume of water at higher pressures.
Both have their particular functions and benefits.
The water jet stream is directed through the use of nozzles with various orifice sizes attached to a
"shotgun or "lance."
"Shot-gunning" is a hand-held application with an assembly of a lance and a nozzle that can be
manually manipulated in virtually all planes of operation.
"Lancing" is used in two forms:
 flexible and
 rigid.
"Rigid Lancing" is an application where a lance or jetting gun extension is fitted with a nozzle,
nozzle assembly, or nozzle manifold. The lance is inserted into and retracted from the interior of a
tube, tank, or vessel.
"Flexible Lancing" is using a flexible hose section that carries water to the nozzle, which is normally
located between the trigger or control valve and the nozzle.
Under normal conditions, flexible lancing has additional hazards to be concerned with, which include
the flexible hose turning back toward the operator during insertion into the tube being cleaned.
It is extremely important that the lance portion (a rigid section of the hose) be at least as long as the
diameter of the tube being cleaned. This will prevent "turning back" of the water blasting hose.

Manufacturer’s Safety instructions must not be exceeded.

Page 2 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 23
Manual Prime Gas Management Inc.
(003) Revision: 01
HYDROBLASTING OPERATIONS Eff. Date: 31/08/2020

 Do not exceed the maximum operating pressure specified for any component in a system.
 Inspect the equipment for visible signs of deterioration, damage, and improper assembly.
 Do not operate if damaged, until repaired.
 Make sure all threaded connections are tight and free of leaks.
 Always de-energize the system before replacing any parts.
Failure to do so can result in severe injury and/or death.

2.2 JOB RISK ASSESSMENT & WORK PERMIT

The first step before Hydro-blasting is to perform a thorough Job Hazard Analysis and a Risk
Assessment. This step is critical to preventing workplace injuries and must not become routine.
The likelihood of each hazard actually causing harm in a specific situation must be assessed. The
following questions may help with the assessment:
 How often and for how long will exposure to the hazard occur?
 If exposed to the hazard will the outcome be severe, moderate or mild?
 What is the substrate being blasted?
 What are the surface coatings of the items being blasted? For example, do they contain lead or
other toxic metals?
 What are the conditions under which high pressure water jetting operations are being carried
out? For example, are they carried out in a confined space?
 What are the skills, competence and experience of the operators?

Controlling the Risk:

This may be achieved by:

Substitution Substituting or replacing a hazard or hazardous work practice with a safer one, of
this is feasible.
This also includes substituting a hydro-blasting operator with a more experienced
one.
Isolation: Isolating or separating the hazard or hazardous work practice from people ( e.g
installing screens or barriers around the water jetting operations

Engineering Physical control measures such as controlling the jet of water mechanically
controls:
Administrative These are work methods or procedures designed to minimize the exposure to a
controls: hazard, for example job rotation to reduce risks associated with prolonged period
of jetting gun operation and other repetitive manual handling tasks which might
cause crew fatigue.

PPE Establishing the PPE which must be worn

Cut-Off Establishing limits, which if exceeded, the operation must be ceased.

( Weather conditions, wind speed, vessel movement, wind direction etc )

Page 3 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 23
Manual Prime Gas Management Inc.
(003) Revision: 01
HYDROBLASTING OPERATIONS Eff. Date: 31/08/2020

Before any Hydroblasting Operations commences, the relevant Work Permit (SF/SAQ/425F) should
be issued.
All control measures included in the Relevant Risk Assessment RA-05- “Working with high pressure
water blaster” should be verified as taken/closed.
A detailed Tool Box meeting should be held (as per the last page of the relevant Hydroblasting Work
Permit SF/SAQ/425F).

2.3 SAFETY AND HEALTH HAZARDS ASSOCIATED WITH HYDRO-BLASTING OPERATIONS

Hydroblasting presents two main hazards:
 Personal Injury
 Static Electricity

2.3.1 Personal Injury

The following are some of the Safety and Health Hazards associated with Hydro-Blasting
Operations:
o Hydro-blasting injuries (skin piercing, flesh cuts, head injuries, eye injuries).
(Wounds caused by water jet are compared to gunshot wound and need immediate medical
care).
o Flying debris.
o Hazardous chemicals (e.g lead) and Biological materials.
o Respiratory problems.
o Slips, trips and falls.
o Heat strokes /Cold stress.
o Noise.
o Confined spaces.
Hydroblasting in enclosed spaces is a very dangerous operation and must be avoided, where
possible. Where it is absolutely necessary to carry out such an operation, a thorough Risk
Assessment must be carried out, including enclosed spaces hazards and controls, and
additional hazards occurring from hydro-blasting operations.
o Electric Shock.
o Fatigue.

2.3.2 Static Electricity

Because of the risk of static discharge from the nozzle. Hydroblasting equipment should never be
used where a flammable atmosphere is possible. Hydroblasting equipment should be electrically
continuously conductive and earthed to the tanker’s structure or grounding point.
The area should be gas free tests with a combustible gas detector should give a reading of not more
than1% LFL.

Page 4 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 23
Manual Prime Gas Management Inc.
(003) Revision: 01
HYDROBLASTING OPERATIONS Eff. Date: 31/08/2020

2.4 PERSONAL PROTECTIVE EQUIPMENT

Protection PPE Details

Eye and Face Safety glasses/goggles During hydro blasting, a stream of pressurized water
Protection and full face is aimed at unwanted materials adhering to a
shields/visors properly substrate for the purpose of removing it.
fitted and maintained
When the stream of water impacts the material, it
becomes loosened from the substrate.
It is necessary to protect the crewmembers’ faces and
eyes from this flying debris by the use of both safety
glasses/goggles and face-shields that are properly
fitted and maintained.

Head Protection Safety Helmet with chin A large majority of water blasting operations is
strap, which accepts a performed in areas that require the use of head
full face visor and ear protection in order to prevent employees from hitting
protection. their heads on piping systems and to protect against
falling objects or debris.
Safety Helmets with chin strap attached must be
worn through-out the entire operation.
Ear Protection Ear protection for a Noise is one of the health hazards of hydroblasting
minimum of 85dBA The equipment used to supply and pressurize the
water can exceed 85 dBA.
Other sources of noise potentially exceeding the 85
dBA threshold include noises from generators,
boilers, evaporators, compressors, etc.
These noises tend to be continuous and therefore
require the use of hearing protection appropriate to
the noise levels.
Note: The environment in which the work is being
performed is often dirty and wet.
Experience has shown that an adequate supply of
disposable, moisture-resistant ear plugs must be
maintained.
This enables the frequent changing of ear plugs by
employees and reduces the potential for ear
infections.

Page 5 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 23
Manual Prime Gas Management Inc.
(003) Revision: 01
HYDROBLASTING OPERATIONS Eff. Date: 31/08/2020

Protection PPE Details

Hands Protection Cut Resistant Gloves Skin piercing, flesh cuts, some very serious, is one
( such as Kevlar more hazard associated with the Hydro-blasting
reinforced), and operation.
waterproof Therefore, it is necessary to purchase and utilize for
hand protection cut-resistant gloves, such as Kevlar-
reinforced gloves, for this work.
Leg Protection Cut Resistant Leg For legs, cut resistant leg protection must be used
protection
Feet Protection Safety Boots with steel Safety boots must be used, as described to avoid
toed caps , waterproof , injury, getting wet feet and slipping and falling
non-slippery
Body protection Multi-layer waterproof Water blasting operations involve streams of water
clothing approved for under pressure.
water jetting, and rain It is the high pressures that can cause injuries similar
coats to gunshot wounds, very deep flesh cuts,
amputations, even death!
Additionally, health hazard involving contact with
contaminated water.
Respiratory Respiratory Equipment Respiratory protection may be required, if indicated
Protection by the Risk Assessment ( if the operation involves
hazardous chemicals ( e.g lead), biological materials)
or contaminated water

2.5 SAFETY PRECAUTIONS

2.5.1 Environmental Conditions /Crew Fatigue

Maintenance work often presents harsh work environments, including cold and hot temperatures.
While hydroblasting in extremely hot temperatures, added factors are moisture/humidity, personal
protective equipment, and sometimes radiant heat from the surrounding areas or equipment.
It is important to follow the basic principles of heat stroke prevention through acclimatization,
hydration, physical fitness, frequent breaks and rotation of employees at frequent intervals.
During the winter months, water from water blasting operations can freeze almost immediately,
thereby creating additional slip hazards.
Slip hazards can be reduced through the use of drainage systems (PVC piping and polyethylene
sheeting) to prevent pooling of water, and the use rock salt to keep the water from freezing.
Proper PPE, including slip-resistant safety boots to prevent slips and layered clothing and gloves to
prevent cold injuries, is highly recommended.
It is often overlooked that persons working in cold environments can become dehydrated and suffer
heat-related injuries. For this reason, frequent breaks and rotation of employees is very important.

Page 6 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 23
Manual Prime Gas Management Inc.
(003) Revision: 01
HYDROBLASTING OPERATIONS Eff. Date: 31/08/2020

2.5.2 Weather Conditions

Weather conditions must always be taken into consideration for hydro-blasting operations.
This must always be included in the work specific Risk Assessment.
The weather conditions must be closely monitored and the hydro-blasting operations must be ceased,
if the vessel is rolling and pitching as this may cause the operators of hydro-blasting equipment to
lose their balance, and cause injuries to themselves or to others.
Additionally, the water blaster hose must never be used windward.

2.5.3 Confined Spaces

Confined spaces pose their own particular hazards.
Entry into confined spaces must strictly follow the Company’s procedures for Enclosed Space Entry
i.e (Daily Work Plan, Specific Risk Assessment, Work Permit, Tool Box Meeting etc).

2.5.4 Lock-out/ Tag-out

A careful and detailed review must be made to identify the equipment which must be deactivated.
This reduces the likelihood an energy source will be left activated.
All must be locked-out /tagged out.
All crew must be informed.

2.5.5 Warning Notices

The immediate work area MUST be marked-off to keep out untrained persons.
Warning notices must be posted, before the commencement of the work, in order ensure that no
person will be at the area where hydro-blasting will take place.

2.5.6 Other Safety Precautions

 Complete a job specific Risk Assessment and act on the resulting actions.
 Issue the relevant Work Permit.
 Check the area with a combustible gas detector and ensure that the reading is not more than
1% LFL.
 Ensure the hydro-blasting zone is properly roped- off and that warning signs are posted.
 Ensure the workplace is free of unnecessary objects (e.g. loose parts, hoses, tools).
 Check that the air hoses are properly connected and tight and equipped with hose shroud.
 Check all hoses and accessories for damage prior to use. Do not use damaged items. Only
high quality hoses intended for waterblast applications must be used as high-pressure hoses.
 Check all high-pressure threaded connections for tightness.
 Ensure that the Hydroblasting equipment are electrically continuously conductive and
earthed to the vessel’s structure or grounding point.
 Operate the high-pressure water at full pressure and use the high pressure dump gun hand
release control to verify that the dump gun release control valve is working properly.
 Ensure that operators never connect, disconnect, or tighten hoses, adapters, or accessories
with the high-pressure water pump unit running.
 Ensure no personnel are in the hydro-blasting zone.

Page 7 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 23
Manual Prime Gas Management Inc.
(003) Revision: 01
HYDROBLASTING OPERATIONS Eff. Date: 31/08/2020

 Ensure all crew involved in the operation are using the correct Personal Protective Equipment
(PPE).
 Ensure that the persons who will carry out the hydro-blasting operation are trained and
experienced.
 Ensure that supervision will be continuous.

2.5.7 Personal Hygiene

 Eating and drinking in blasting areas is prohibited.
 Wash hands and face frequently, during short breaks, to avoid accumulation of debris on the
skin and before eating and drinking
 Remove contaminated clothes, before entering accommodation ( messrooms, crew cabins )
 Wash thoroughly after hydro-blasting operations to remove any hydro-blast residue which
may contain traces of harmful substances.

2.5.8 Injuries from Hydroblasting Operations

Hydro-blasting injuries include skin piercing, flesh cuts, head injuries, eye injuries as well as
exposure to hazardous chemical and biological materials. , which may cause respiratory and allergic
problems.
In all above cases, the injured crew member / or contractor’s personnel, should receive medical
treatment.
High Pressure Water Jet injuries are considered surgical emergencies.
Although water injection is not as toxic as petroleum-based agents, high pressure water jet injuries
pose a serious risk of bacterial infection (20%).
The water used in high pressure devices may be contaminated with sewage or oil lubricants.
For this reason, quick response to such injuries onboard is very important, before the injured is
transported to shore for treatment:
 In case of skin piercing or cuts, the wound should be cleaned and disinfected as much as
possible. After cleaning, the wound should be left open (based on relevant Medical Reports
and as recommended by the WJA Blue Code (Water Jet Association I .e open wound
management has the best results).
 Broad spectrum antibiotics should be administered (after advice by Company contracted
Medical Advisors), until the injured is transported ashore.

3. RECORD
Risk Assessment
“Working with High Pressure Water Blaster” RA A-05
Hydroblasting Operations Permit SAF/SECTION 23 SF/SAQ/425F

Page 8 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 24
Manual Prime Gas Management Inc.
(003) SAFE USE OF PERSONAL ELECTRONIC Revision: 01
DEVICES ONBOARD Eff. Date: 31/08/2020

Page 1 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 24
Manual Prime Gas Management Inc.
(003) SAFE USE OF PERSONAL ELECTRONIC Revision: 01
DEVICES ONBOARD Eff. Date: 31/08/2020

1. PURPOSE
This section describes the fire risks posted by using unauthorized or defective personal electronic
devices onboard.

2. PROCEDURE

2.1 GENERAL RULE

The term “electronic” equipment includes:
 Lap-Tops and hand-held computers.
 Mobile Phones and pagers
 Cameras
 Radios
 Calculators
 Games Consoles
 Smart Watches
 Fitness wristbands
 E-cigarettes
 Remote control devices e.g drones
 CD and DVD Players , Tape Recorders and Digital music players
 Any other portable or wearable technology which is electrically or battery –powered but not
approved for operation in hazardous areas.

Small, battery-powered personal items e.g miniature hearing aids or heart pace-makers are not
considered significant ignition sources and can be used without certification in some hazardous
areas subject to risk assessment.

On joining the Vessel, all personal electronic devices mentioned above, connection cables, and
adaptors, must be inspected by the Vessel’s Electrician, in order to ensure that they are in good
condition, and that the voltage and frequency is compatible with the ship’s electrical system.
This inspection must be carried out, in maximum one (1) day, after their embarkation.
Any devices which are considered unsafe, will not be used, and must be withheld by the Master.
The Office must be advised.
This procedure must be STRICTLY followed for all Crewmembers, Company Superintendents,
Armed Guards any other Third Party Staff who travel with the Vessel.
Any refusal to be subjected to such an inspection, must be reported to the Office.

2.2 SAFETY PRECAUTIONS FOR THE USE OF PERSONAL ELECTRONIC

The following safety precautions must always be followed:
 Never use non-manufacturer approved charging devices
 Inspect the batteries of your electronic devices after exposure to heat, or after falling down.
 Never charge devices overnight – fire can occur if the charger overheats
Page 2 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 24
Manual Prime Gas Management Inc.
(003) SAFE USE OF PERSONAL ELECTRONIC Revision: 01
DEVICES ONBOARD Eff. Date: 31/08/2020

 Place the device being charged on a hard flat non-combustible surface to allow for adequate
ventilation.
 Do not place lap-tops, tablets, mobile phones unattended on couches or beds or in areas where
they might overheat and come into contact with flammable materials.
 Inspect the chargers for wear or damage. Frayed or damaged cords must be discarded
immediately and replaced to prevent sparks and fires.
 Charge the devices in short bursts rather than for extended periods.
(Previous recommendations to fully deplete batteries and then charge do not apply to lithium
ion technology)
 Remove the charger from the outlet when not charging.
A charger left unplugged in, is still drawing electricity from the outlet, and a fire can occur if
a wire short circuits or contacts water.
 Shut- off battery powered devices when not being used.
 Do not leave devices exposed to excessive hot or cold temperatures.
 Overheating the battery and device can lead to battery failure and increase the risks of fire or
explosion. Cold temperatures can also cause device failure.
Using extension cords
 Never remove an extension cord's grounding pin in order to fit it into a two-prong outlet.
 Avoid powering multiple appliances with one cord.
 Don't plug multiple cords together.
 Don't run extension cords under rugs or furniture.
 Never tape extension cords to floors or attach them to surfaces with staples or nails.
 Don't bend or coil cords when they're in use.
 Stop using extension cords that feel hot to the touch.

Caring for extension cords

 Always store cords indoors.
 Unplug extension cords when they're not in use.
 Throw away damaged cords.
 Pull the plug — not the cord — when disconnecting from the outlet.

2.3 HAZARDS OF E-CIGARETTES

Many people have decided to cease the use of traditional cigarettes and other tobacco products to use
e-cigarettes and portable vaporization devices.
However, risks are associated with these devices.
E-cigarette devices can catch fire or explode while in use or while charging.
The fire and explosion can inflict severe facial injuries or possibly cause an intense fire that can
spread rapidly.
In particular, due to the shape of e-cigarette devices, the lithium-ion batteries show a propensity to
explode or rocket away from the device casing.
This is likely due to the amount of pressure that builds up in the cylindrical housing which acts as
something of a launch tube for the battery.
This mechanism can spread the fire and danger to the other side of the room or result in a projectile
burning battery being launching into the face and mouth of the user.

Page 3 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 24
Manual Prime Gas Management Inc.
(003) SAFE USE OF PERSONAL ELECTRONIC Revision: 01
DEVICES ONBOARD Eff. Date: 31/08/2020

Safety precautions for the use of e-cigarettes

 Never buy unbranded e-cigarette chargers. They are likely to explode and cause fire.
 Follow the provided instructions carefully nd place attention to the warnings supplied with the
product. Battery capacities and charging voltages vary according to manufacturer so it is
important to check you are using the correct charger.
 Do no modify your e-cigarette/vape and use only approved replacement parts.
 Ensure that e-cigarette / vapes are not left charging for long periods of time.
 Never leave e-cigarettes /vapes plugged overnight or while you are not in your cabin.
 Never keep loose e-cigarette /vape batteries in your pocket, particularly next to keys, coins or
other metal objects, as they are likely to cause fire.
 Protect your e-cigarette/vape from extreme temperatures.

2.4 WARNING POSTERS

In each Crew Cabin, the Warning Poster No. 61- Fire Warning Poster –for electronic devices must be
posted.

2.5 MASTER’S CABIN INSPECTIONS

During his weekly Health and Hygiene Inspection rounds, the Master, accompanied by the
Electrician must also check the safety of the set-up of personal electronic devices in the Crew
Cabins as per the Safety Precautions and conditions, included in this procedure.

3. RECORD
 Fire Warning Poster – for Electronic Devices POSTER 61
 Electrician’s Inspection Record
of Personal Electronic Devices SAF/SECTION24/ SF/CRW/511A
 Safety & Security Familiarization PRO/PRO 21/ SF/CRW/506-506R
 Contractor’s Safety & Security Familiarization PRO/PRO 23/ SF/CRW/506C

Page 4 of 4
Prime Tanker Management Inc.
Shipboard Safety SECTION 25
Manual Prime Gas Management Inc.
(003) MASTER’S INSPECTION OF ACCOMMODATION, Revision: 00
GALLEY & STORE ROOMS Eff. Date: 31/08/2020

Page 1 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 25
Manual Prime Gas Management Inc.
(003) MASTER’S INSPECTION OF ACCOMMODATION, Revision: 00
GALLEY & STORE ROOMS Eff. Date: 31/08/2020

1. PURPOSE
This section describes the procedures to be followed for the regular inspection of the Ship’s
Accommodation, Galley, Store Rooms and other Vessel’s spaces and equipment, in order to ensure
that high Health and Hygiene Standards are being maintained.
Reference is also made to the IMS Procedures Manual (PRO 02) - PROC 22“MLC Requirements”

2. PROCEDURE

2.1 GENERAL
The Company’s Quality, Safety and Health Policy recognizes that the important steps in achieving
high health and hygiene standards onboard, are the following :
 The education of Shipboard Personnel on Personal Hygiene Matters.
 The provision of Hygienic Working Conditions.

2.2 PERSONAL HYGIENE

Everyone onboard is responsible for his Personal Hygiene.
In order to increase Hygiene Awareness onboard, the Company issues Health & Hygiene Circulars,
Health Bulletins, and initiates Health Campaigns.

It is the Company Policy to actively promote high standards of Housekeeping and Hygiene,
particularly in Food Storage and Food Preparation Areas.

2.3 HYGIENE CONDITIONS OF ACCOMMODATION SPACES

Special attention must be placed on the Accommodation.
All existing ships must comply with the requirements related to construction and equipment as set out
in ILO Convention No. 92 and No.133.
2.3.1 General
Focus must be placed on:
 Heating, Lighting, Air-conditioning and Ventilation.
Lighting must be ensured to be adequate in the working and living spaces, stairways and
passageways.
 Noise and Vibration & other ambient factors.
 Food Storage and Preparation.
It must be ensured at all times that the refrigerated rooms maintain the appropriate
temperatures for the preservation of food.
 Sanitary facilities.
 Fresh Water Tanks and Arrangements.
 The Drinking water tanks must always be clean and in good condition.
 Equipment (hoses and deck fittings) for receiving and producing potable water must be in
good condition.

Page 2 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 25
Manual Prime Gas Management Inc.
(003) MASTER’S INSPECTION OF ACCOMMODATION, Revision: 00
GALLEY & STORE ROOMS Eff. Date: 31/08/2020

 Hospital Room –must always be fully equipped and in a state of readiness.

 Medical Chest fully equipped as per Company ISM and Flag Administration requirements.
 Garbage Storage and disposal. Accumulation of excessive quantities of garbage onboard must
be avoided.
 Any broken or worn-out furniture must be repaired or replaced.
 Defects identified in the ventilation, air-conditioning and sewage plant must be reported
immediately.
 The Sewage Plant must be frequently treated (Monthly) by using Calcium Hypochlorite
Tablets for disinfecting purposes.

2.3.2 Heating
The Accommodation Heating System must be in operation at all times, when the seafarers are living
or working onboard and weather conditions require its use.
The Heating System must be capable of maintaining the temperature in the Accommodation spaces at
a satisfactory level under normal conditions of weather or climate likely to be met within the trade in
which the ship is engaged.
Radiators and other heating equipment must be placed.
Where necessary, such equipment must be shielded so as to avoid the risk of fire or danger or any
discomfort to the occupants.

2.3.3 Ventilation
The Ventilation System of the cabins and messrooms must be controlled so as to maintain the air in a
satisfactory condition and to ensure a sufficiency of air movement in all conditions of weather and
climate.
The Air Conditioning System, whether of a Centralized or Individual Unit Type must:
 Maintain the air at a satisfactory temperature and relative humidity as compared to outside
air-conditions,
 Ensure a sufficiency of air changes in all air-conditioned spaces,
 Take account of the particular characteristics of operations at sea and
 Not produce excessive noises or vibrations.

Electric power for the operation of the Air Conditioning and other Ventilation equipment must be
available at all times, when seafarers are living or working onboard and when the weather conditions
require.
However this power need not be provided from an emergency source.
Adequate ventilation of all spaces must be ensured at all times.
When the Vessel is scheduled to call at mosquito-infested Ports, appropriate devices shall be
provided for protection against mosquitoes.
Upon receiving such Voyage Orders for mosquito infested areas, it is the responsibility of the Master
to raise requisitions for all items in order to ensure protection (i.e protective mosquito net/film for
doors and port holes which must remain open for ventilation purposes).

Page 3 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 25
Manual Prime Gas Management Inc.
(003) MASTER’S INSPECTION OF ACCOMMODATION, Revision: 00
GALLEY & STORE ROOMS Eff. Date: 31/08/2020

2.3.4 Lighting in Accommodation Spaces

In all ships, electric light must be provided in the Accommodation.
If there are not two independent sources of electricity for lighting, additional lighting must be
provided by properly constructed lamps or lighting apparatus for emergency use.
In crew cabins, an electric reading lamp must be installed on the head of each berth.
Suitable standards of natural and artificial lighting must be fixed.
(Enabling a person with normal vision to read a standard newspaper).

2.3.5 Messrooms
Messrooms must be either common or separate for Officers and crew.
The messrooms must be equipped with tables and appropriate seats, fixed or moveable, sufficient to
accommodate the greatest number of seafarers likely to use them at any one time.
There must be available at all times when seafarers are onboard:
 Sufficient natural and artificial lighting enabling a person with normal vision to read a
standard newspaper.
 Refrigerator, which must be conveniently situated and of sufficient capacity for the
number of persons using the messroom(s).
 Facilities for Hot beverages
 Cool Water facilities.
Where pantries are not accessible to messrooms, adequate lockers for mess utensils and proper
facilities for washing utensils must be provided.
The tops of the tables and seats must be of damp-resistant material.

Entering the Messrooms, Galley and Food storage rooms with dirty and contaminated clothes
is strictly prohibited.

2.3.6 Sanitary Facilities

Wash bins and tub baths must be of adequate size and constructed of approved material with a
smooth surface not liable to crack, flake or corrode.
All toilets must be of an approved pattern and must be provided with an ample flush of water or with
some other suitable flashing means, such as air, which are available at all times and independently
controlled.
Sanitary accommodation intended for the use of more than one person must comply with the
following:
 Floors must be of approved durable material, impervious to damp and must be properly
drained.
 Bulkheads must be of steel or other approved material and must be watertight up to at
least 23 centimeters above the level of the deck.
 The accommodation must be sufficiently lit, heated and ventilated.
 Laundry facilities must include washing machines, drying machines or adequately heated
and ventilated drying rooms, irons and ironing boards.

Page 4 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 25
Manual Prime Gas Management Inc.
(003) MASTER’S INSPECTION OF ACCOMMODATION, Revision: 00
GALLEY & STORE ROOMS Eff. Date: 31/08/2020

2.3.7 Other Facilities

Where separate facilities for Engine Department personnel to change their clothes are provided, they
must be:
 Located outside the machinery spaces but with easy access
 Fitted with individual clothes lockers as well as with tubs or showers or both and
washbasins having cold and hot running fresh water.

2.3.8 Bedding, mess utensils and miscellaneous provisions

Each crewmembers must have:
 Clean bedding and mess utensils during his/ her service onboard, which must be returned
on completion of service.
 Bedding must be of good quality and plates, cups and other mess utensils must be of
approved material which can be easily cleaned
 Towels, soap and toilet paper for all seafarers must be provided free of charge.

2.4 INSPECTION OF ACCOMMODATION, GALLEY AND STORES

2.4.1 Weekly Inspections

The condition of the Accommodation and Galley spaces is very important for the well-being of crew
onboard.
The appearance of the accommodation and the galley is also very important as it is often considered
by all Inspectors as representative of the condition of the Ship and the quality of Management
onboard.

Excessive unsanitary conditions on board the ship will give clear grounds for
an Expanded Port State Control Inspection.

It is a strict Company requirement that the Master, accompanied by at least one Senior Officer
inspects the Ship’s Accommodation & Galley spaces (including food storage, preparation, or serving
areas), Hospital Room, Gymnasium, Messrooms, Crew Cabins and public sanitary facilities.

The Inspection of the Accommodation, Galley, Storerooms etc must be conducted WEEKLY.
During his Weekly inspections, the Master must inspect ALL the Items of Checklist SF/CRW/518
under Sections A to O.

A special Checklist has been developed for this purpose “Master’s Health and Hygiene Inspection”.
This checklist is divided into sections:
 Weekly
 Monthly
 Quarterly
 Six-Months
Page 5 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 25
Manual Prime Gas Management Inc.
(003) MASTER’S INSPECTION OF ACCOMMODATION, Revision: 00
GALLEY & STORE ROOMS Eff. Date: 31/08/2020

 Annually
 During Dry Docking
Extra Focus must be placed on the items /areas listed in § 2.3 “Hygiene Conditions of
Accommodation Spaces of this Procedure.

2.4.1.1 Crew Cabin Inspections

Each week, at least 4-5 Crew Cabins must be searched, so that within one (1) month all the Crew
Cabins are searched.

During the Crew Cabin Inspections,

the Master must be accompanied by the Electrician.

The following must be inspected:

Hygiene Conditions
The cabins must be clean and tidy.
The cabin bathrooms must be clean and sanitized, with no broken parts, mold etc.

Search for Drugs and Alcohol

In order to ensure crew compliance to the Company’s “dry” Drug & Alcohol Policy, the Master
is authorized to conduct Crew Cabin Searches, on a Weekly basis.

Inspection of Electrical Safety

The Ship’s Electrician must inspect the cabins in order to identify any unsafe conditions, related
to electrical and electronic devices and their set-up/arrangement such as:
 Multiple appliances powered with one cord.
 Multiple cords plugged together.
 Extension cords under rugs or furniture
 Bent or coiled cords
 Damaged sockets
 Electronic or electrical devices, adjacent to flammable materials, such as paper or
clothing.

The Master’s Health and Hygiene Inspection Report must be accompanied by photos of:
 Galley Spaces (3-4) covering all points of view of the galley
 Refrigerated areas (clearly showing the racks with food properly stored)
 Storage Rooms (clearly showing the racks with food properly stored)
 Mess rooms
 Gym Room
 Common Toilets and Showers
 Cabin Toilets (random selection, representative of situation )

Page 6 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 25
Manual Prime Gas Management Inc.
(003) MASTER’S INSPECTION OF ACCOMMODATION, Revision: 00
GALLEY & STORE ROOMS Eff. Date: 31/08/2020

2.4.2 Quarterly Inspections

On a Quarterly basis, the Master must conduct specific inspections.
These inspection include :
 General washing of store rooms and food preparation areas
 General checking of Air Coolers i.e
o Checking and cleaning the sump drains from spillage or accumulation of stagnate
condensate.
o Washing with chlorinated solution of 50ppm.

On a Quarterly basis, the Company must request the Vessels to report:

 If they need Professional Fumigation by Shore Service.
 If they have adequate supply of Calcium Hypochlorite Tablets for the treatment of the
Sewage Plant.

2.4.3 Six (6) Months Inspections

Every six (6) months , samples of Fresh Water samples must be drawn from the Storage Tanks and
from Taps found in e.g
 The Galley, Pantry and Food Preparation Areas,
 The Refrigerator Rooms and Freezers
 The Dry store rooms and Vegetable Rooms
 The Laundry Spaces, Rooms
 Crew cabins
and must be analyzed by shipboard personnel, using the Approved Type Water Sampling Kit which
is available onboard.
If the water is not suitable for its intended purpose, the Tank must be treated and flushed-through
with a 50 ppm chlorine solution.
A relevant Deck Log Book entry must be made and a Record must be maintained in the Relevant
Table in File CRW 10-“Health and Hygiene Matters”.

2.4.4 Annual Inspections

On an Annual basis, as a Minimum, an inventory of all Hazardous Material in the Galley and
Store rooms must be conducted.
(Also refer to the Environmental Manual EMS (009) –Section 08- § 2.11- “Hazardous Materials /
Waste” § 2.11.1-“Inventory of Hazardous Materials”).
The Quantity and location must be recorded
A copy of this inventory must be handed to the Chief Officer (Safety and Security Officer) in order
to include them in his report “Dangerous Goods and Hazardous Substances List”.
(Form SF/SEC/915).
A Health Risk Assessment must be made, for their storage location, handling etc.

Page 7 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 25
Manual Prime Gas Management Inc.
(003) MASTER’S INSPECTION OF ACCOMMODATION, Revision: 00
GALLEY & STORE ROOMS Eff. Date: 31/08/2020

On an Annual basis, a testing of samples taken from the Fresh Water tanks and Potable Water tanks
must be carried out, using the Type –approved Water Sampling Kit.
If deemed necessary, Water Samples from Potable tanks may be sent to a Shore Laboratory for
Bacteriological analysis.
A relevant Deck Log Book must be made in all cases.

2.4.5 Inspections during Dry-Docking

During Dry Docking, all the Fresh Water Tanks must be opened up, emptied, ventilated and
inspected.
The inspection must be followed by a thorough cleaning.
The tanks must be re-coated, where necessary, with epoxy coating or appropriate special paint. They
must be aired and refilled with clean fresh water chlorinated to a concentration of 0.2 ppm.
Samples of Fresh Water must be drawn from storage tanks and taps and be analyzed by Shipboard
Personnel using the Water Sampling Kit which is available onboard.
If the water is not suitable for its intended purpose, the tank must be treated and flushed through with
a 50 ppm chlorine solution.
If deemed necessary, water samples must be sent for bacteriological analysis by a Shore Laboratory.
Test certificates of Water Analysis must be maintained in file Master’s File - Health and Hygiene
Matters.

2.3 HEALTH RISK ASSESSMENTS

The Company undertakes Health Risk Assessments on a rolling basis.
Health Hazards are identified and monitored.
The “Risk Management Procedure” addresses this issue.
For any operation which involves a certain degree of risk (including Health Risk) a Job Hazard
Analysis process must be made, and if required, a “Job Risk Assessment” must be issued.
Such Health Related Risk Assessments are:
 H-02: Asbestos Exposure
 H-03: Working under Noise and Vibration
 H-04: Working close to Hot and Cold Surfaces
 A-09: Fatigue Mitigation

3. RECORD
Master’s Health and Hygiene Inspection PRO/PRO 22 SF/CRW/518

4. RELATED DOCUMENTS
 MLC 2006
 STCW

Page 8 of 8
Prime Tanker Management Inc.
Shipboard Safety SECTION 26
Manual Prime Gas Management Inc.
(003) Revision: 00
DRUG & ALCOHOL TESTS Eff. Date: 31/08/2020

Page 1 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 26
Manual Prime Gas Management Inc.
(003) Revision: 00
DRUG & ALCOHOL TESTS Eff. Date: 31/08/2020

1. PURPOSE
This section details the Company’s Drug and Alcohol Testing procedure, which applies to all
Shipboard Personnel and is also extended to Contractors’ Personnel who work and/or travel with the
Vessel.
It also describes the procedure for carrying out Benzene Tests for the Shipboard Personnel serving on
Chemical Tankers.

2. PROCEDURE

2.1 COMPANY’S DRUG AND ALCOHOL POLICY

The Company has adopted a “No Alcohol/Dry–Ship Policy” and does not supply any Alcohol
onboard.
Additionally, the Company does not allow the acceptance of Alcohol as a complementary offer and
courtesy gift by Suppliers or any Third Party Contractors onboard Company Vessels.
The possession, distribution and use of Alcohol onboard is strictly prohibited and will lead to
immediate dismissal.

The Master is responsible to ensure

full compliance with the Company’s Drug & Alcohol Policy
and to immediately report any violation to the Office.

2.2 DRUGS ONBOARD

Any possession, distribution and use of Drugs, other than the legitimate prescribed Drugs (as stated in
the International Medical Guide and in the relevant MI Marine Notice 7-042-1 for Marshall Island
flagged Vessels), will not be tolerated on any Company Vessel.
In order to maintain the highest possible degree of safety at all times, all precautions necessary to
prevent the illegal possession, distribution and use of Drugs onboard must be taken.
(Also refer to § 2.4.7, 2.6 and 2.9 of this Procedure and to the Emergency Procedures Manual
(EMP 04) –Section 09-“Drug Trafficking”).

The possession, use and trafficking of illegal Drugs onboard Company Vessels is strictly prohibited
and is considered as a very serious offence, which will lead to immediate dismissal and will render
the offender liable to legal proceedings.

Page 2 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 26
Manual Prime Gas Management Inc.
(003) Revision: 00
DRUG & ALCOHOL TESTS Eff. Date: 31/08/2020

2.3 CONTROL OF ALCOHOL ONBOARD & TESTING REQUIREMENTS

In order to ensure that the Drug & Alcohol Policy is fully implemented at all times, Alcohol Tests must
be performed as follows:

Testing Frequency Description

On Pre-employment Pre-employment Drug & Alcohol Tests are carried out to all crew who are to
join a Company Vessel, by a recognized /licensed Medical Institute/ Clinic,
as per MLC 2006 requirements (Standard pre-employment procedure).
(refer to PRO (02) –PROC 21-“Shipboard Personnel”).
When there is The Master or the attending Superintendent may initiate such Alcohol Testing
reasonable suspicion (using the Vessel’s Alcometer), if there is a reasonable suspicion for alcohol
for Alcohol Abuse abuse onboard. (refer to § 2.4.2 of this procedure).
After returning from As per Company’s Drug & Alcohol Policy, a strict gangway watch is
Shore Leave implemented. All crew who return from Shore Leave or join the Vessel are
subjected to a detailed search for Drugs and Alcohol and are tested for Alcohol
by the OOW. (refer to § 2.4.3 of this procedure).
Randomly, initiated Random Unannounced Alcohol Tests are carried out by the Master, as
by the Office. instructed by telephone call from the S&Q Department on DPA’s behalf.
(refer to § 2.4.4 of this procedure).
As required by Time The Time Charterers may have special requirements, in addition to the
Charterers Company Alcohol Testing intervals. This must be followed by the Company,
during the Time Charter Period.
Quarterly Routine 3-months Alcohol Tests, are carried out by the Master or other Senior
Officer (refer to § 2.4.5 of this procedure).
Annually Drug & Alcohol Tests are carried out by a recognized/ contracted Shore
Screening Company, as requested/arranged by the S&Q Department.
(Refer to § 2.6 of this procedure).
After an As per Company Procedures (refer to PRO (02) – PRO 14) and USCG
Accident/Incident requirements, following any Accident /Incident, ALL Shipboard Personnel
must be tested for Drugs and Alcohol.
(refer to §2.4. 6 & 2.9 of this procedure).
Before a Crew An Alcotest, using the Vessel’s approved Alcometer, is carried out to ensure
member signs-off that the Crew Member who signs-off is not impaired and will be able to be
repatriated safely.

All Company Vessels must follow the Exxon-Mobile Drug and Alcohol Requirements.

Page 3 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 26
Manual Prime Gas Management Inc.
(003) Revision: 00
DRUG & ALCOHOL TESTS Eff. Date: 31/08/2020

2.4 UNANNOUNCED ALCOHOL TESTS, CONDUCTED ONBOARD BY COMPANY PERSONNEL

(BY MASTER OR OTHER SENIOR OFFICER OR ATTENDING SUPERINTENDENT)

2.4.1 Maximum Permitted Blood Alcohol Level (BAC) as per Company Policy

As per the 2010 STCW Amendments, the maximum permitted alcohol level
is a BAC (Blood Alcohol Level) of 0.05 %.
The Company however, has set the BAC Level to 0.04%,
In accordance with IMT Blanket Declaration.
A BAC of more than 0.04% is considered Intoxication.
Intoxication will not be tolerated by the Company.

2.4.2 Alcohol Testing, when there is suspicion for Alcohol Abuse

When there is a reasonable suspicion for alcohol abuse, any Crew member may raise concern and
request an Alcohol Testing process.
All Shipboard Personnel (including the Master and the Senior Officers), any Third Party/
Contractor’s Staff, Pilots, Mooring Masters etc who are onboard, as well as attending Company
Superintendents, will be subjected to an Alcohol Test when there is reasonable suspicion for Alcohol
Abuse.
The Alcohol Tests are carried out by the Master or other Senior Officer, acting as witness.
If the Master is suspected for Alcohol Abuse, he will be tested by the Chief Officer or the Chief
Engineer, or by an attending Superintendent (if onboard ), with the Third Officer acting as witness.
The form SF/SAQ/412- “Unannounced Alcohol Test” must be filled-in and sent to the Office.
Any crewmember refusing to be tested, will be considered as an offender of the Drug & Alcohol
Policy and will be dismissed.
Third Party/Contractor’s Staff, suspected for alcohol abuse, who refuse to be subjected to the Alcohol
Test, will be reported to their Company immediately.
The Contractor’s staff must be disembarked immediately, or if at sea, at the next port of call.
Pilots who present alcohol impairment must be reported immediately to the relevant Port Authorities.

All above cases, must be reported to the Company immediately

and a relevant Deck Log Book entry must be made.

2.4.3 Alcohol Testing, on return of Crewmembers from Shore Leave

As per the Company’s Drug and Alcohol Policy, a strict Gangway Watch is implemented.
The Company has issued “Master’s Standing Orders to Gangway Watchkeepers” (which have been
incorporated in the Visitor’s Log Book) and which states:

Page 4 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 26
Manual Prime Gas Management Inc.
(003) Revision: 00
DRUG & ALCOHOL TESTS Eff. Date: 31/08/2020

Fully complying with the Company’s Drug and Alcohol Policy and IMS Procedures, the Gangway
Watchkeeper is authorized by the Master of the Vessel to:
 Make entries in the Visitor’s Log Book with the Name and Rank of Shipboard Personnel
when they first embark, on joining the Vessel (Date, Port, Name / Rank, Time-In).
 Conduct Baggage Searches to ALL Joining crew in order to ensure that they are not carrying
onboard Alcohol or Illegal Drugs and record this.
 Make entries in the Visitor’s Log Book with the Name and Rank of Shipboard Personnel
who go on Shore Leave (Date, Port, Name / Rank, Time –out/Time -in).
 Conduct Baggage Searches to ALL crew returning from Shore Leave in order to ensure
that they are not carrying onboard Alcohol or Illegal Drugs and record this.
 Any Refusal to be subjected to a Baggage Search will equal admission of guilt and will result
in disciplinary action, leading to dismissal.

 The Gangway Watch Keeper must immediately inform the Master if :

o A Crew Member, either on first joining or on return from Shore Leave, is found
carrying Alcohol or Illegal Drugs.
o A Crew Member refuses to be subjected to a Baggage Search.
 The Gangway Watch Keeper must inform the OOW, of the persons who have returned from
Shore Leave , and must present themselves to the OOW in order to be tested for Alcohol :

The Officer of the Watch must:

On returning to the Vessel from Shore leave, the seafarer is bound by the Company’s Drug
and Alcohol Policy, therefore, the alcohol levels are to be within the limits stated in the
Company’s IMS Procedures and the Drug & Alcohol Policy i.e the maximum permitted
alcohol level is (0.04 % BAC). Crew members returning from Shore Leave will be subjected
to an Alcohol Test. A BAC of more than 0.04% is considered Intoxication.
The result of the Alcotest, on return from Shore leave must be recorded on form SF/SEC/920.
If the crew members who have returned from Shore Leave have been scheduled for work, they
must be retested for Alcohol to ensure that their BAC level is 0.00 % before assuming their
duties. The Officer of the Watch must not hand over the watch to a relieving Officer, if there is
reason to believe that the latter is under alcohol impairment.
All crewmembers who sign-on or who sign-off must be tested for alcohol and this must be
recorded on form SF/SAQ/412.
The testing must be carried out, in the Accommodation (e.g Ship’s Office) for safety reasons
due to the use of the Alcometer, which is an electronic equipment which is not intrinsically safe
and cannot be used on open deck.

The results of the Alcohol Tests are reported

in the form SF/SEC/920 “Crew Shore Leave Checklist”
Any breach of the Company’s Drug and Alcohol Policy
must be reported to the Crew Department immediately.

Page 5 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 26
Manual Prime Gas Management Inc.
(003) Revision: 00
DRUG & ALCOHOL TESTS Eff. Date: 31/08/2020

2.4.4 Random Unannounced Alcohol Tests requested by the Office

In addition to the three-months regular Alcohol Testing, the S&Q Manager has the authority to directly
call (on behalf of the DPA), the Master and instruct him to conduct an unannounced Alcohol Test, on
a specific date and time.
Such Random Unannounced Alcohol Tests must be carried out every three (3) Months.
(The IMT Drug and Alcohol Policy Blanket Declaration requests frequent unannounced Alcohol tests)
Following the telephone request, the S&Q Department must also sent an e-mail to the Master,
confirming the order for Alcohol Testing, in writing.
The Master must submit to the Office, the results of the Alcohol Test within two (2) hours after
receiving the telephone call. (Form SF/SAQ/412-“Unannounced Alcohol Test” must be filled-in).
Under the Section “Comments”, the following must be noted:
“Unannounced Alcohol Test, ordered by the S&Q Manager, by phone and in writing, of all crew
including the Master and Senior Officers”.
The testing and witnessing procedure to be followed in this case, is the same as for the Regular
/Routine testing. (refer to § 2.4.5 of this procedure).
A relevant Deck Log Book entry must be made.

2.4.5 Routine (3-months) Alcohol Testing onboard

Unannounced Alcohol Tests are carried out by the Master (and/ or by another Senior Officer) on a
regular basis.

These routine tests, are carried out at least every three (3) months and include 100% of the total
crew onboard. The date of the testing is unannounced.

Under this procedure, the Master must be tested by the Chief Officer or Chief Engineer, with the
Third Officer acting as witness.
In case the Master refuses to be tested or is found to have a positive test result, the Chief Officer
must call the Crew Manager immediately.

The form SF/SAQ/412-“Unannounced Alcohol Test must be filled-in and sent to the Office.
Any positive result of this Routine Testing must be reported to the Company (S&Q and Crew
Department) immediately.
A relevant Deck Log Book entry must be made.

2.4.6 Onboard Alcohol Tests after an Accident /Incident

When an Accident (Injury) occurs onboard, as a minimum, the injured crewmember or Contractor’s
Staff or other Person onboard, must be tested for Alcohol.
This Alcohol Test may be carried out onboard, or if the injured person is transferred to a Shore
Hospital, a D&A Test may be arranged at the Hospital.

Page 6 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 26
Manual Prime Gas Management Inc.
(003) Revision: 00
DRUG & ALCOHOL TESTS Eff. Date: 31/08/2020

If the injured crewmember was a member of a Work Team when the accident occurred, then it is
advisable, to carry out an Alcohol Test of all the members of the Work Team.
This will facilitate the Accident Investigation process.
When an Incident occurs onboard, a Drug and Alcohol Testing, by Shore Screening Company, must
be carried out, within very defined time limits (refer to §2.9 of this Procedure and to the IMS
Procedures Manual ( PRO (02) ) – PROC 14 ).
However, the Master may immediately conduct an Alcohol Test onboard, using the Vessel’s
Alcometer, testing as a minimum, the Crewmembers who were directly involved in the Incident i.e in
case of a Navigational Incident, the Bridge Team must be tested immediately.

2.4.7 Crew Cabin Searches for Drugs and Alcohol

2.4.7.1 Crew Cabin Searches by the Master
In order to ensure crew compliance to the Company’s “DRY” Drug & Alcohol Policy, the
Master is authorized by the DPA to conduct Crew Cabin Searches, on a Weekly basis.
Each week, at least 4-5 Crew Cabins must be searched, so that within one month all the Crew
Cabins are searched.
Crew Cabin Searches must be recorded in the form SF/CRW/518- Master’s Health & Hygiene
Inspection –in the relevant Section.

2.4.7.2 Crew Cabin Searches by Company Superintendents / Internal Auditors

Additionally, the Company Superintendents and Internal Auditors who attend the Vessels are
authorized by the DPA, to carry thorough Cabin Searches to ensure that there is no presence
of Alcohol or Illegals Drugs.
Any violation of the Drug & Alcohol Policy, must be reported by the Master or the Company
Superintendents / Auditors to the Crew Department.
A relevant Deck Log Book entry must be made.

2.5 ALCOHOL TESTS OF THIRD PARTY/CONTRACTORS’ STAFF ONBOARD

During the routine (Quarterly) Alcohol Tests or the unannounced Alcohol Tests (requested by Office)
which are carried out onboard for the Vessel’s crew, all Third Party Staff (Contractors) must also be
tested.
Additionally, when an accident or incident occurs onboard, all Third Party Staff, will also be subjected
to Alcohol Testing, carried out by the Master, and/or to a Drug & Alcohol Test carried out by Shore
Screening Company.
In case any Third Party Staff refuses to be tested, this must immediately be reported to the Office and
a relevant entry must be made in the Deck Log Book.

2.6 DRUG AND ALCOHOL TESTS BY A QUALIFIED SHORE SCREENING COMPANY

All Company Vessels are enrolled in a Substance Abuse Programme.
The Drug and Alcohol Shore Screening Company must be certified for compliance with a Quality
Management System (ISO 9001:2015) , fulfilling the requirements of the International Organizations

Page 7 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 26
Manual Prime Gas Management Inc.
(003) Revision: 00
DRUG & ALCOHOL TESTS Eff. Date: 31/08/2020

(IMO, ILO, etc) that are concerned with Drug and Alcohol testing and the U.S. Coast Guard
requirements.

Unannounced Drug and Alcohol Tests must be carried out, at least every 12 month by a medically
qualified Shore Screening Company.
The procedure to be followed is :
o All crew who will remain onboard will be tested.
o The crew who will sign off at that particular port will be excluded from the Drug & Alcohol
Test.
o The on-signers at the specific Port at which the Drug & Alcohol test is conducted, must also
be tested, even though they had been tested during the pre-employment process.

Drug and Alcohol Testing by Shore Screening Company must always be arranged by the Office. This
D&A test must be based on urine samples.
If a crew member is receiving medication containing i.e sedatives, this must be declared before taking
the test.
The Master may also cross-check this with the Official Declaration of the Personal Medication which
the seafarer is receiving. (This document (MAN/AGENT/005) is handed to the Master when the
crewmember joins the Vessel).
The Shore Screening Company Collector must attend the Vessel and collect the urine samples.
The samples must then be forwarded to the Laboratory of the Shore Screening Company.
The D&A testing must include the following eleven (11) Drugs and Ethyl Alcohol, as required by
Exxon:

A. Amphetamines B. Barbiturics
C. Cocaine D. Benzodiazepines
E. Cannabis F. Methaqualone
G. Opiates H. Methadone
I. PCP ( Phencyclicidine ) J. Propoxyphene
K. Ethyl Alcohol L. Ecstasy Pills ( MDMA)

On completion of the D&A Test the Master must made a relevant Deck Log Book Entry.
A relevant “Drug and Alcohol Certificate is issued by the Shore Screening Company, stating the
name of the Vessel, the Port and the Date of Sample collection.
The Certificate is accompanied by the “Drug Test Results” i.e a Table which includes the
Crewmembers’ Names, ID, Rank , date of Sample Collection and Test Results and the “Number of
the Test Form” for every individual Seafarer.
The Certificate and the D&A Tests Results Company are available in Office, in approximately 3-4
days by e-mail and are also forwarded to the Company in hard copy and are thereafter mailed to the
Vessel. If a crew member is found positive for Alcohol, he is immediately dismissed.
If a crew member is found positive for certain drugs (i.e sedatives, barbiturates etc), he is requested
to provide details on any medication which he is taking.
This information is submitted to the Shore Screening Controller for further analysis by their Medical
Record Officer.

Page 8 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 26
Manual Prime Gas Management Inc.
(003) Revision: 00
DRUG & ALCOHOL TESTS Eff. Date: 31/08/2020

If the medication taken, justifies the positive result, then the Test Result in the Report is changed to
read “negative”.
If the Shore Screening Company does not consider that the medication taken justifies the positive
result, the crew member is dismissed.

2.6.1 Inability of Shore Screening Company to attend a Vessel

If the contracted Shore Screening Company cannot attend a Vessel at a specific Port, either because
the Port is inconvenient (e.g there are no collectors in the port) or due to short time of Port call, then
the S&Q Manager must instruct the Master to conduct an unannounced Alcohol Test on or around the
date of expiration of the Drug & Alcohol Certificate.
Form SF/SAQ/412 “Unannounced Alcohol Test” must be issued, and in the space “Remarks” the
following must be noted:
“This test was conducted following Office instructions (S&Q Department) in place of the Annual
Drug & Alcohol Test which cannot be conducted by the Contracted Drug& Alcohol Screening
Company XXX ( e.g ELSSI), due to the Vessel’s non-convenient port of call”
A relevant Deck Log Book entry must be made.
If, due to the Vessels trading area, the Vessel does not call at a convenient port for more than
two (2) months, then several unannounced Alcohol Tests must be conducted by the Master.
As soon as the Vessel calls at a convenient port, a Drug & Alcohol Test by a Shore Screening Company
must be arranged without fail.

2.7 REFUSAL TO SUBMIT TO TESTING

If any Crew member refuses to submit to testing, either by the Master or by a Shore Screening
Company, this must immediately be reported to the Office (Crew Department).
Such action is considered as a serious violation of the Contract Agreement and will immediately lead
to dismissal at the Crew Member’s expense.
This applies to all Shipboard Personnel, including the Master and all Senior Officers.

2.8 POSITIVE RESULTS OF TESTING

Positive results of Drug & Alcohol Tests will be followed by an Investigation conducted by the
Master and the Office.
In case the Crew Member is violating the Company’s Drug & Alcohol Policy, and the Drug &
Alcohol Declaration attached to the Seafarer’s Employment Agreement, he will be subject to instant
dismissal.
If a Crew Member is found under the influence of alcohol during Sea Passage, he must not be
allowed to carry out a Watch (if he is an Officer) or his duties (if he is a rating), until the Vessel
reaches Port, where he shall be dismissed immediately.

Page 9 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 26
Manual Prime Gas Management Inc.
(003) Revision: 00
DRUG & ALCOHOL TESTS Eff. Date: 31/08/2020

2.9 DRUG AND ALCOHOL TESTS FOLLOWING A SERIOUS MARINE INCIDENT

USCG requires that all personnel involved in a Serious Marine Incident (SMI) are tested as follows :
 For Alcohol: within two (2) hours after the occurrence of the incident.
 For Drugs: within thirty two (32) hours after the occurrence of the incident.
The Company has fully adopted this USCG requirement for any Serious Marine Incident,
and not only for those which occur in US Waters.

(For more details refer Emergency Procedures Manual- EMP (04) –SECTION 04-“Following and
Emergency § 2.1 –“Drug & Alcohol Testing following a Serious Marine Incident”

2.10 ALCOHOL TEST DEVICES

The Alcohol Test Devices (Alcometers), supplied onboard the Company Vessels must be of a type
approved by the USCG, with individual mouth pieces in a quantity sufficient for at least three (3)
months.
Therefore, the specific type used onboard must be included in the “Conforming Product List” (CPL)
of Evidential Breath Testing Devices’ issued by the USA National Traffic Safety Administration
(NHTSA).
The Alcohol Testing Device must be kept by the Master in a defined storage location, also known to
the Chief Officer/Safety Officer and to other Senior Officers.
It is the Company’s Policy, instead of calibrating the Alcometer Appliance, to replace the sensor of
the Alcometer on an Annual basis. The replacement is monitored by the S&Q Department.
The Master must ensure that at all times, that a valid Alcometer Certificate is available in his File TEC
02A –“Secondary Certificates”.
The full Alcometer Certification and Documentation must include:
 A valid Alcometer Certificate.
 A valid Sensor Certificate.
 Instructions for its use.
 A copy of the valid “Conforming Products List” issued by the USA National Traffic Safety
Administration (NHTSA).

Important Note:
Since the Company has established the procedure, according to which only the Alcometer Sensor is
replaced annually, and not the Alcometer Appliance, it is very important to file BOTH certificates
in the Master’s File TEC 02A.
Additionally, it is very important to note down BOTH expiration dates on the Certificate Status
Report ( SF/TEC/112 ) in items:
 D.01 A- Alcometer Certificate
 D.01 B- Alcometer Sensor Certificate.
In this case, the expiration date of the Alcometer is actually the expiration date of the
SENSOR of the Alcometer.

Page 10 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 26
Manual Prime Gas Management Inc.
(003) Revision: 00
DRUG & ALCOHOL TESTS Eff. Date: 31/08/2020

2.11 COLLECTION KITS

All Vessels must have a sufficient number of urine-specimen collection kits, which must be readily
accessible for use following a Serious Marine Incident.
All Company Vessels have been supplied with such kits, which are found in the Hospital room and are
inventoried on a 6-months basis. (See Form SF/SAQ/427 “Surgical Equipment Inventory”- under
Additional Mandatory items with the title “Drug & Alcohol Sampling Kit”).

3. RECORD
Unannounced Alcohol Test Form SAF/SECTION 26/ SF/SAQ/412 (FILE SAQ 11)

The Drug and Alcohol Certificates must be filed:

In File TEC 02A – Vessel’s Secondary Certificates (D.01A & D.01B)
In File SAQ 11 – Drug and Alcohol Tests

Page 11 of 11
Prime Tanker Management Inc.
Shipboard Safety SECTION 27
Manual Prime Gas Management Inc.
(003) BENZENE TESTS OF CREW SERVING ON Revision: 00
CHEMICAL TANKERS Eff. Date: 31/08/2020

Page 1 of 2
Prime Tanker Management Inc.
Shipboard Safety SECTION 27
Manual Prime Gas Management Inc.
(003) BENZENE TESTS OF CREW SERVING ON Revision: 00
CHEMICAL TANKERS Eff. Date: 31/08/2020

1. PURPOSE
This Section describes the Company Policy for Benzene Tests carried out for Crew, serving on
Chemical Tankers.

2. PROCEDURE

2.1 GENERAL
CDI and TMSA require that Benzene Tests are carried out on Shipboard Personnel serving on
Chemical Tankers on an Annual basis to ensure their health.
These tests are not required for Crew, serving on Oil Tankers and Gas Carriers.
Benzene tests are carried out onboard, by a qualified Shore Screening Company, simultaneously with
the Drug & Alcohol tests.

2.2 COMPANY POLICY

As a rule, 10 % of the Shipboard Personnel (3 persons) must be tested.

Preferably Crew involved in Cargo Operations must be selected for testing i.e
 Chief Officer
 2nd Officer
 3rd Officer
In case there is a positive result, then all the Vessel’s personnel must be tested at the next port.

The S&Q Department maintains a record of all Shipboard Personnel who have passed Benzene Tests.

3. RECORD
Test Result Tables provide by Shore Screening Company.

Page 2 of 2
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

Page 1 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

1. PURPOSE
This procedure describes the actions to be taken for onboard Medical Treatment and the appointment
of ship’s Medical Officer.

2. PROCEDURE

2.1 APPOINTMENT OF SHIP’S MEDICAL OFFICER- CERTIFICATION REQUIREMENTS

Medical Officer: The person designated to take charge of Medical Care on board.

As per Marshall Islands Marine Notice No. 7-042-1 “Medical Care onboard Ship and Ashore:
“Medical Chest, Record Keeping and Responsibilities and Training for Medical Care”,
 The Vessel Owner is ultimately responsible for the content of the Medical chest onboard the
Vessel. Therefore, when deciding on its contents and quantities, must seek Qualified Medical
Consulting, particularly when considering travel areas with certain medical risks ( e.g Malaria,
Ebola)
 The Master is the final responsible for keeping and managing medical supplies kept onboard to
ensure that the medications are properly dispensed and that records are kept of their disposition.
This responsibility may be delegated to properly Trained and Certified Officers as follows:
A. One (1) certified Officer, Holder of a “Medical Care onboard Ship” Certificate as per the A-VI/4-
paragraph 4-6 of the STCW Code.
This person will be responsible for Medical Care and for administering medicine as part of
his/her regular duties.
B. One (1) certified Officer, Holder of a “Medical First Aid Provider Onboard Ship” Certificate,
designated to undertake the duties of providing immediate First Aid in case of injury or illness
onboard the Ship.
A single individual may serve both capacities, provided that he/she holds the two (2) certifications.
Seafarers in charge of Medical Care or Firs Aid are to report the Master on health related conditions
onboard, and must present the Medical Log Book to the Master on request.
Officers in charge of the Medical Care or Medical First Aid must have been trained as required by
STCW.
The training must be based on the contents of the most recent editions of the following publications:
 IMGS – International Medical Guide for Ships.
 MFAG – Medical First Aid Guide.
 Medical Section of the International Code of Signals (published by IMO).
These Officers must undergo Refresher Training approximately every five (5) years to ensure proper
utilization of all medicines or medical supplies onboard.
Full use of all available (24-hour per day) Medical Advice by Radio or Radiotelephone must be made
by the Master or other persons designated with responsibilities for Medical Care or First Aid.
Seafarers with such responsibilities are to be instructed in the use of the International Code of Signals
to enable them to understand the type of information needed by the advising doctor, as well as the
advice received. However well-trained Crew members are not considered as medically qualified.

Page 2 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

A Doctor must always be consulted about serious illness or injury or when any doubt exists about the
action to take in treating a patient.
If on any Fleet Vessel, a Doctor is employed under any rank of e.g Officer, AB, OS etc, then he must
also be consulted before any Medical Treatment is administered.

The Master must officially appoint the Ship’s Medical Officer.

The appointment must be recorded in the Deck Log Book.

The appointed Ship Medical Officer must definitely to be Holder of the Certificate
“Medical Care onboard Ship” as per the A-VI/4 paragraph 4-6 of the STCW Code.
as a Standard Procedure on Company Vessels,
the SECOND OFFICER must always be appointed as Ship Medical Officer.
For complicated /serious Medical Emergencies, the Master must consult and supervise.

2.2 RESPONSIBILITIES OF THE MASTER, SHIP’S MEDICAL OFFICER AND ASSISTANT

The responsibilities of the Master and the Ship’s Medical Officer are the following:
A. Master
 The Master is responsible to keep the Controlled Drugs in his Safe and administer them.
 To update the Controlled Drugs Register.
Note: the checking and replacement of Controlled Drugs is strictly the Masters’
Responsibility.
 To frequently check and sign the Medical Log Book (each page must be signed by the
Master).
 To ensure that adequate personnel are trained in the use of the Defibrillator and the Telematic
Medical Kit (if carried onboard) and in administering Medical Oxygen in the Hospital Room.
 To check and approve the requisitions for Medicines and Surgical Equipment, after reviewing
the Medical Chest Inventory ( Form SF/SAQ/426 ) and the Surgical Equipment Inventory
(Form SF/SAQ/427), in conjunction with the Medical Log Book.
 To keep a good Management of Medicines.
 To participate in the “committee” for the Destruction of Medicines (Form SF/SAQ/428B).
 To request medical advice or assistance either through Radio Medical Centres, coastal radio
stations or from ships in the vicinity.
 To check and sign the Medical Report for Seafarers (SF/CRW/512) and the relevant MI Form
MI-105MR, which is filled-in by the Ship’s Medical Officer. (For Marshall Island Vessels).
For Singapore Flagged Vessels, to fill in the form which is attached to the Circular 6 of 2013-
“Medical Report Form”.

Page 3 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

B. Ship’s Medical Officer

The Ship’s Medical Officer is responsible to:
 Fill-in the “Medical Report Form for Seafarers” (Form SF/CRW/512) and present it to the
Master for approval.
 Provide First Aid treatment and Medical treatment to all sick or injured personnel and
administer the necessary medicines (except for Controlled Drugs which are administered by
the Master).
 Report all injuries and illnesses to the Master.
 Provide daily condition reports to the Master on any person being treated.
 Request through the Master, Medical Advice or assistance either through Radio Medical
Centres, coastal radio stations or from ships in the vicinity.
Additionally, the Ship’s Medical Officer is responsible to:
 Maintain the Medical Log Book.
All medical treatment, no matter how trivial must be recorded in the Medical Log Book.
 Ensure that the Medical Chest contains all the items prescribed in the International Medical
Guide for Ships and/or items required by Flag State Regulations.
This is done by conducting regular Inventories and filling in the Inventory forms:
o “Medical Chest Inventory (Form SF/SAQ/426 and
o “Surgical Equipment Inventory” (Form SF/SAQ/427)
 Ensure that all medicines are stored well, with labels clearly visible.
 Monitor the expiration dates of all medicines onboard and arrange for their destruction (i.e. to
list them in the “Protocol of Destruction of Medicines”, (Form SF/SAQ/428B) and to present
them to the Master in order to call the “Destruction Committee”).
Note: This does not apply to the checking and replacement of Controlled Drugs which are
under the direct care of the Master.
 Arrange for the ordering of Medicines and Surgical Equipment. This is done by filling-in the
requisitions for Medicines and Surgical Equipment, based on the ROB quantities, after having
carried out the Inventories (Forms SF/SAQ/426-427) and presenting them to the Master for
final approval.
 Check the condition and the contents of the First Aid Kits, including those required by
SOLAS (Chapter III- Lifesaving Appliances), and replenish them as necessary.
 Ensure that all the Medical Equipment is maintained in good condition.
 Ensure that the Hospital Room is clean and ready for use at all times, and locked, when not in
use.
 Ensure that the Oxygen Bottle in the Hospital Room is serviced as required, and that it is
ready to be used immediately, to serve two (2) persons.

Page 4 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

2.3 MEDICAL CHEST

A. Contents of the Medical Chest

All Vessels must carry and maintain an adequate Medical Chest.
In the determination of the contents of the Medical Chest, consideration must be given to:
 The minimum acceptable recommendations of the International Labor Organization
(as per International Medical Guide)
 The number of crewmembers onboard.
 The Vessel’s route
 The Vessel’s operation
In recognition that other Administrations have established standards of Ships’ Medical Chests,
the Marshall Islands Administration shall consider these standards to be in compliance with the
Administrator’s Requirements, provided the inventories are effectively equivalent to or exceed
the WHO ( and IMO For IMDG ) standards.

As stated in the Marine Notice MI- 7-042-1, except for ships carrying dangerous goods, the
content of the Ship’s Medical Chest is not mandated through any statutory requirements of
which the Flag Administration is a party.
However, guidance on the medicines and medical supplies that must be maintained onboard, is
provided in the “International Medical Guide for Ships (IMGS)” and its “Quantification
Addendum” published by the World Health Organization (WHO).
This guidance, which is provided in the Appendix 1 of MI Marine Notice 7-042-1, is well
accepted by the International Maritime Community and is recommended by MLC Guideline
B4.1.1.4 for consideration when determining the contents of the Medicine Chest and Medical
equipment.
The same applies to Singapore Flagged Vessels (Circular 6 of 2013- Update on the
Implementation of the Maritime Labour Convention 2006 (MLC). and Circular 9 of 2014 “
Maritime Labour Convention 2006-National Legislation , SEA , Official l Log book, and
Medicines and Medical Equipment.

All Vessels must stock their Medicine Chests so that the Inventory (types, dosage and quantities
of medicines, medical supplies and equipment) is appropriate to the particular Vessels route,
operation and number of persons onboard.
The quantities of medicines carried onboard ocean-going ships, without a Doctor onboard, fall
under the WHO Category A.

B. First Aid Kits

All Vessels of greater than 500 gross tons must, in addition to any other requirements provide
commercially available First Aid Kits for their Engine Room and their galley.

Page 5 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

As per Company Policy, at least four (4) First Aid Kits are carried onboard in the following
locations:

Oil Tankers Chemical Tankers and Gas Carriers

 One on Bridge  One on Bridge
 One in Galley  One in Galley
 One in Engine Room  One in Engine Room
 One in Cargo Control Room  One in Cargo Control Room
 One in Medical Locker
Total : Four (4) First Aid Kits Total: Five (5) First Aid Kits
See Form SF/SAQ/427- Surgical Equipment Inventory ( page 15- IMPA 39 10 92

C. Ship carrying Dangerous Goods

Ships carrying dangerous goods must also comply with the “International Maritime Dangerous
Goods Code (IMDG Code)” and the guidance in the latest “Medical First Aid Guide for use in
Accidents involving Dangerous Goods (MFAG)” (found in the IMDG Code Supplement).
Medicines and equipment already available in the “International Medical Guide for Ships
(IMGS)”List may be counted toward the MFAG numerical requirement, if appropriate.
They must be stored and registered together with the regular medicines and medical supplies
carried onboard.
The Forms SF/SAQ/426 “Medical Chest Inventory” and SF/SAQ/427 “Surgical Equipment
Inventory” clearly indicate the Medicines and Surgical Equipment which are required by MFAG.

Where a cargo which is classified as dangerous has not been included in the most recent edition
of MFAG, the necessary information on the nature of the substances, the risks involved, the
necessary Personal Protective Devices, the relevant Medical Procedures and specific Antidotes
must be made available to the seafarers via the ship’s occupational safety and health policies.
For any Cargo, Bunkers, or other Dangerous Substance carried onboard, the relevant MSDS
must be available.

All medicines must be supplied in standard small packages, and to the extent possible, in single
dose portions.
The prescribed active ingredients and strengths must be observed or an Anatomical Therapeutic
Chemical Equivalent, provided if the prescribed active ingredient is not available.
Medical instructions, and if necessary, the medicine labeling must be in a language understood by
crew, if not in English.
Sufficient reference material or product use and identification cards related to the medicines must
be available onboard the Vessel.
Medicines and Medical equipment must be re-supplied as necessary.
They must be stored in accordance with Manufacturer’s instructions (e.g. placed in the
refrigerator, if they must remain refrigerated).
All Medicines, and Surgical Equipment must be stored, in accordance with the Manufacturer’s
recommendation, under “lock and key’, except for First Aid Kits.
Page 6 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

D. Expired Medicines

Medicines which have expired must be replaced at the earliest possible date after the expiration date,
and in any case within three (3) months after the expiration date.
 For Marshall Islands Vessels - see MI Marine Notice 7-042-1)/

All expired medicines, when replaced, must be removed from the Vessel and disposed of, in
accordance with the procedure of the below § “E”.
It must be noted that some countries impose fines on ships entering their territory with expired
medicines onboard.

E. Disposal of Non Controlled Medicines

Expired Non-Controlled Medication and Supplies can be disposed as follows:
 Returned to the Supplier, if possible,
 Sent to an Approved shore-side contractor for disposal.
It must be noted that there are licensed Pharmaceutical Distribution Centers that handle the supply
and disposal of prescription and non-prescription medications for Marine Vessels on a global basis.
The Administrator recommends use of these companies for a Vessel that regularly encounters
problems with locating shore-side facilities to accept such wastes.
(The Agent must be consulted).
If disposal as above, is not possible, expired Medicines and Medical supplies may be incinerated at
sea, where the Vessel has in place a Written Waste Disposal Policy and program that includes
incineration at appropriate temperatures by exclusively authorised personnel
Records of such incinerated medicines and medical supplies must be kept as part of the Medical.
Inventory.
The Company has adopted the Incineration for the disposal of Medicines
( non-controlled and controlled ) – see § 2.4.5 of this procedure.

F. Medical Chest Inspection & Certification

MLC Standard a4.1.4 (a) a regular inspection of the Vessel’s Medical Chest at regular intervals , not
exceeding twelve (12 )months, by a Pharmacist **
A relevant “Medical Chest Certificate” must be issued.
The Administration of the Marshall Islands , and the Singapore MPA fully adopt this requirement

(** although not required, it is recommended that the pharmacist is a specialized Marine
Pharmacist)

During the Flag State Annual Safety Inspection a check is made to the Medical Chest
to ensure that it is adequate and that it has been certified within the last twelve (12) months.

Page 7 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

Inspection and Certification of the Medical Chest can be carried out onboard or remotely.
Where physical attendance onboard is not feasible, the Master is to:
 Ensure that the medicines have not expired and they and their supplies packaging are not
damaged.
 Ensure that the medical equipment is usable and free from damage.
 Provide the entity conducting the inspection the updated Medicine List required.
 Provide information to the entity conducting the inspection, whether the Vessel falls into
WHO Category A, B, or C, based on the Ship type and distance from shore.
 ( Ocean-going ships fall under Category A ), and whether the medicine chest is stocked in
accordance with the recommendations contained in the Appendix 1- of the MI 7-042-1 or
with other guidance. In either case, the recommendations/guidance on which the medicine
chest is based is to be identified and forwarded to the entity conducting the inspection.
 Confirm with the entity conducting the inspection, the number of persons allowed on board
by the Safety Equipment Certificate.
 Inform the entity conducting the inspection of whether the ship carries dangerous goods
/chemicals.
 The Master is to instruct the entity conducting the inspection, to review the information.
If the review shows that the medical chest is stocked so that the inventory is appropriate to the
particular Vessel’s route, operation and number of persons onboard, then documentation certifying
that this is the case is to be obtained from the entity conducting the inspection.
Such documentation must include a statement that all required contents of the medicine chest are
present and will not expire during the period covered by the issued document,
This documentation (which may or may not take the form of a Certificate) is also to include to the
extent possible:
o IMO Number
o Name of Vessel
o Registry of Vessel
o Unique document/certificate serial number /ID Code and
o Date of issuance and expiry.
The documentation /certificate must be signed and stamped by the entity conducting the
inspection, whose full name and title must appear on the Documentation/ Certificate.

Must the results of the review show that the medicine chest is not appropriate to the particular
Vessel’s route, operation and number of persons, the Master must take corrective action (i.e issue
requisitions etc.
Signed and stamped documentation from the entity conducting the inspection (whose full name
must appear on the documentation/certification) is to be obtained by the Master once the medicine
chest is deemed appropriate by the entity conducting the inspection.

Page 8 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

2.4 CONTROLLED DRUGS CARRIED ONBOARD

2.4.1 Definition of Controlled Drugs

Controlled Drugs: Controlled drugs are those medicines, which in most countries are subject to
control, limiting their distribution and use.
These are the following, as listed in the International Medical Guide for Ships:
 Codeine Sulfate tablets
 Diazepan injection
 Diazepan tablets
 Morphine sulphate injection
 Phenobarbital tablets
Controlled Drugs are drugs which are graded according to the harmfulness attributed to the drug
when it is misused.
For this purpose, there are three (3) categories of controlled drugs:
A. Class “A” : includes heroin, morphine and opium
B. Class “B” : includes barbiturates and codeine
C. Class “C” : includes among other drugs , anabolic steroids
A ship must not carry excess quantities of Class A or Class C drugs, unless authorized by the
Administrator.

Morphine Sulfate is the only Class “A” drug authorized to be carried

onboard Marshall Islands flagged ships.

Some countries do not allow the sale of controlled drugs to ships not registered in that country.
Therefore, ship-managers are encouraged to become familiar with the controlled Drug Distribution
Laws in the countries where their ships are trading and to communicate directly with the cognizant
authorities to learn of the options available for the procurement and delivery of controlled drugs to
ships operating in these areas.

2.4.2 Storage of Controlled Drugs

All controlled drugs must be kept in the Master’s Safe or behind a double-lock system,
controlled by the Master.

2.4.3 Controlled Drugs Register

A Controlled Drugs Register must by maintained by the Master for all controlled drugs kept onboard.
The Company has issued the relevant “Controlled Drugs Register” ( SF/SAQ/428A) for this purpose.
This form has separate pages for EACH TYPE of controlled drug carried onboard.
The following entries must be made:
A. On receipt of Controlled Medicines
Controlled Drugs must be entered into the “Controlled Drugs Register” on receipt by the Vessel.
The information logged must include the Type, Supplier Name, the Quantity and the Date
received.
Page 9 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

B. When administering Controlled Medicines

The following must also be recorded in the Controlled Drugs Register:
 The doses given, including the name of the person ordering the dose, the name of the person
giving the dose and the name of the person receiving it.
 Date and time when a dose is lost or spoiled (e.g. Broken ampoule, drug prepared but not
injected etc)
 A running count of the remaining stocks, updated after each use.
 A count, made at least weekly, of remaining ampoules, tablets etc in store, to be checked
against the records of use and the running count.
 Information of disposal, including method, drug type, amount, date, time receipts and witness
documentation, including signatures.

The “Controlled Drugs Register” must be kept in the Master’s Safe, together with the controlled
drugs. This is convenient because an entry can be made immediately, after administering a
Controlled Drug, and also makes the monitoring (counting) easy.

The Administration of the Marshall Islands requires the Controlled Drugs Register
to be maintained for at least two (2) years after the last entry.

2.4.4 Administering of Controlled Drugs & Record keeping

Only the Master has the authority to administer controlled drugs.
All issues of controlled drugs must be accurately recorded in the “Medical Log book”.
A relevant entry must also be made in the “Controlled Drugs Register”.

Periodically, a cross checking must be made between the ROB Quantities of the Controlled
Substances recorded in the Controlled Drugs Register, with the relevant ROB Quantities of the same
Controlled Drugs recorded in the Medical Chest Inventory, in order to ensure that they are in
consistency.
Inconsistencies between the two Records may raise issues, especially in countries with very strict
laws related to Controlled Drugs.

Page 10 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

2.4.5 Disposal of Controlled Drugs

The relevant Marshall Island Marine Notice MN 7-042-1 states the following;
There are various methods of disposing the controlled drugs lawfully. These methods include:
 Incineration
 Waste encapsulation
 Inertization
 Giving them to a person who may lawfully supply them, such as a qualified doctor or
pharmacist
Whatever method of disposing of a controlled drug is utilized by a Vessel, the following conditions
must be met:
 The method utilized must be properly implemented
 The entire process , from unpacking throughout the final destruction of the controlled drug
must be witnessed by at least two (2) persons and documented in the Controlled Drugs
Register and in the Medical Log Book (as “Destruction”)
Singapore Flag (MPA) does not have particular instructions, but are in full compliance with MLC
2006 provisions.

Company Policy for the destruction of Controlled Drugs

The Company’s destruction procedure is to destroy the Medicines in the Vessel’s Incinerator.
In case there is no incinerator onboard, the medicines must be completely destroyed and must be
disposed of, following the most stringent rules of Garbage Disposal.
The Destruction of the Controlled Medicines must be done in the presence of a “Destruction
Committee” consisting of the following shipboard personnel:
 The Master,
 One Deck Officer,
 One Engine Officer and
 One crew member (e.g. Bosun).
A Protocol of Destruction (Form SF/SAQ/428B ) must be signed by all Committee members.
A copy must be filed in the Medical Log Book (Form SF/SAQ/428) , and an entry of the quantities
destroyed must be made in the Medical Log Book and in the Deck Log Book.
A Relevant Entry must also be made in the Controlled Drugs Register (Form SF/SAQ/428A).
A copy of the Protocol of Destruction (Form SF/SAQ/428B) must be sent to the Office, to the
attention of the S&Q Department.

All records required may be kept and managed electronically.

Page 11 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

2.5 INVENTORY FREQUENCY AND REPORTING

The MLC Standard A4.1.4(a), requires regular inspection by the competent authority of the Ship’s
Medical chest , at regular intervals not exceeding twelve (12) months.
Singapore Flagged Vessels fully comply with the MLC 2006 provision , as stated above.
The Administration of the Marshall Islands requires that a List of Medicines and Medical Supplies is
maintained onboard all the MI Flag Vessels.

The List must be regularly updated and must contain for each item:
 the expiration date,
 the storage conditions,
 the quantities remaining onboard after purchase or use or disposal information.
The Medical Officer must ensure that at all times, all medicines included in the International Medical
Guide -Table 10, are present.
During the Inventory, the expiration dates must be carefully checked and all expired medicines must
be destroyed and replaced.

The Inventory of Medicines and Surgical Equipment

must be carried out every six (6) months.

The Company has issued the relevant IMS Forms:

 SF/SAQ/426- “Medical Chest Inventory”
 SF/SAQ/427 “Surgical Equipment Inventory”
 SF/SAQ/428A “Controlled Drugs Register”

2.6 MEDICAL GUIDE & OTHER MEDICAL PUBLICATIONS AND FORMS

All Vessels must carry Publications, Forms and Charts, as per Appendix 2- of the MI Marine Notice
7-042-1 “Medical Care onboard Ship and Ashore: Medicine Chest, Record keeping and
Responsibilities and Training for Medical Care”, a Medical Guide, sufficiently detailed to assist
persons other than a Ship’s Doctor, in administering to the ordinary needs of sick or injured persons
onboard and without supplementary advice by radio or radiotelephone.
Medical Publications which must be available onboard:
 International Medical Guide for Ships (IMGS) (hard copy of most recent edition).
(monitored in SF/MRS/228- “IMS Sources of Information”).
 Quantification Addendum , International Medical Guide for Ships, 3rd Edition
(World Health Organization 2010) (hard copy).
 Medical First Aid Guide for use in Accidents involving dangerous goods (MFAG).
 (For quick and easy reference, a spiral-bound booklet version made in Office must always be
present in the Hospital Room. The original is found in the IMDG Code Supplement )
IMDG Code of the latest edition also available onboard (refer to SF/MRS/228).
 Cards for Tele-medical Advice (fill in before calling for radio-medical advice).
 Cards/Charts for tracking temperature.
 Ship Master’s Report Form (IMS Form SF/CRW/512-Medical Report for Seafarers).

Page 12 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

 Injury and Illness Medical Record (MI-105R).

 Medical Log Book (IMS Form SF/SAQ/428-Medical Log Book).
 Controlled Drugs Register (IMS Form SF/SAQ/428A).

2.7 MEDICAL ADVICE

Full use of all available (24-hour per day) Medical Advice by Radio or Radiotelephone shall be made
by the Master or other designated person with responsibilities for Medical Care or first aid
(Ship’s Medical Officer).
The Company has contracted “SHIP MEDCARE DOCTORS” for Medical Advice by Radio or
Radiotelephone.
Their Contact Details and E-mail address is found in the Relevant Poster, which must be found
posted in the Hospital Room, on the Bridge, in the Engine Control Room and in the Messrooms.
Seafarers with such responsibilities must be instructed in the use of the Vessel’s Medical Guide and
the Medical Section of the most recent edition of the International Code of Signals to enable them to
understand the type of information required by the advising doctor as well as the advice received.

It must be stressed that, however well trained Crew members are not medically qualified.
A Doctor must always be consulted about serious illness or injury or when any doubt exists about the
action to take in treating a patient.

2.8 MEDICAL LOG & FIRST AID CASES MONITORING

Each Vessel’s Medical Officer must keep a Medical Log Book where-in must be entered every case
of illness or injury happening to any member of the crew, passenger or other persons engaged in the
business of the Vessel; the nature thereof and the medical treatment.
Additionally, all First Aid cases, must be recorded in–Form SF/SAQ/405C-First Aids Cases
Monitoring Table.
This report must be sent to the S&Q Department on a Monthly basis.

2.9 SHIP’S HOSPITAL ROOM

The Hospital Room must be a Room strictly dedicated to the Hospitalization of sick/injured crew
and must, in no case, be used for other purposes (e.g to accommodate supernumeraries etc).
The Hospital Room must be locked, when not in use.
The Medical Officer must be the Holder of the Hospital Keys and the Assistant Medical Officer
must also hold a key.

The Hospital Room must be so designed and furnished to facilitate consultation and the giving of
medical first aid and to help prevent the spread of infectious diseases.
The arrangements of the entrance, berths, lighting, ventilation, heating and water supply must be
designed to ensure the comfort and facilitate the treatment of the occupants.
Page 13 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

The number of hospital berths required must be prescribed by the competent Authority.
Sanitary accommodation must be provided for the exclusive use of the occupants of the hospital
accommodation, either as a part of the accommodation or in close proximity thereto.
Such sanitary accommodation must comprise a minimum of one toilet , one washbasin and one tub or
shower.

2.10 MEDICAL OXYGEN CYLINDERS

(MI Marine Notice 2-011-2)
Ships are required to carry a minimum of 44 liters /200 bar oxygen as follows:
 One (1) 40 litre /200 bar ** medical oxygen cylinder located in the ship’s hospital, assembled
for direct use, equipped with one (1) flow-meter unit ( two ports) for supplying oxygen for
two (2) person simultaneously
 One (1) complete portable set, ready for use, with a 2 litre /200 bar medical oxygen cylinder
and a spare cylinder (also 2 litre /200 bar).

** The single 40 liter /200 bar Medical Oxygen cylinder, may be substituted with either two (2) 20
liter /200 bar cylinders or four (4) 10 liter /200 bar cylinders, provided the equipment/flowmeter
units are arranged to supply oxygen to two (2) persons simultaneously.
Medical Oxygen cylinders with less than 200-bar filling pressure may be used , provided that the
total volume of Oxygen delivered by multiple cylinders is at least equal to that contained in a a 40
liter /200 bar cylinder or a 2 liter /200 bar cylinder. This can be achieved by the supply of additional
cylinders. To ensure that the correct volume is substituted, consultation with the Manufacturer is
required before their use onboard.

Additionally:
 The filling pressure of all cylinders must be the same.
 The cylinders must be stored in a fixed position to prevent movements during bad weather
conditions.
 The cylinders must be fitted with a pressure regulating unit and pressure gauge, with one
extra key to open the cylinder.
 All cylinders must have the same connectors and color.
(as per Marshall Islands MN 2-11-02 – Nov 19 )

The cylinders must be hydrostatically tested every five (5) years, or at an interval specified by the
manufacturer, whichever occurs sooner.
The contents of the cylinders must be checked and changed as required, according to manufacturers’
requirements or every three (3) years, whichever occurs sooner.

The entire system must be inspected annually, by a competent person in accordance with the
manufacturer’s instructions.
The Medical Oxygen Cylinders must be ready for immediate use.

Page 14 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

All crew must be trained in administering oxygen within six (6) minutes.
This training must be carried out during the Rescue from Enclosed Space drill.

2.11 CARRIAGE OF DEFIBRILLATORS & TELEMATIC MEDICAL KITS

2.11.1 Defibrillators
There is no statutory requirement for ships to carry defibrillators.
It is a matter of individual Ship Operators to decide whether or not to include a defibrillator in the
Vessel’s Medical Supplies.
If a defibrillator is carried, then it must be correctly stored and regularly maintained as per
Manufacturers’ instructions.
Training must be provided to adequate shipboard personnel in its use (particularly to First Aid
Providers onboard).
(Marshall Islands require a refresher training at least every five (5) years.)
The Company has a relevant procedure, during which training in the use of the Defibrillator is
conducted every two (2) months (it is included in the “Rescue from Enclosed Space Drill”).
The use of the defibrillator on a healthy person is strictly prohibited.
The Defibrillator must NEVER be used in overriding modus/ manual modus.
During drill, training on its use must be demonstrated only, without being activated.
Training must also particularly cover care of the patient after defibrillation, bearing in mind that
immediate hospitalization may not be possible.

Defibrillators must NEVER be used on OPEN DECK.

2.11.2 Telematic Medical Kits

In order to provide the fastest possible Medical Assistance and immediate diagnosis to the Crew
onboard Fleet Vessels, the Company is providing the Vessels with Telematic Medical Kits.
The Telematic Medical Kit is in the form of a suitcase, consisting of an integrated system which
includes a Screen ( MS Windows ) , a Patient Monitor and a number of sensors and medical devices.
The purpose of this Kit is to “connect” (via the Internet) , the Vessel with the Company’s contracted
Medical Advisors (Ship Medcare) in case of a medical emergency, ( illness or injury ) when the
Vessel in circumstances where it is impossible to accommodate immediate medical assistance
onboard ( i.e when the Vessel is in open sea).
The Telematic Medical Kit must be placed in the Hospital Room of the Vessel (where Wi-Fi must be
available).

Page 15 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

During a medical emergency, the Ship’s Medical Officer ( as well as the Master and other trained
Officers) must be able to :
1. Create an Emergency Medical Case.
2. Assist the remote diagnosis procedure by using the electronic First Aid Standard
Questionnaire – indicating symptoms of the patient.
3. Connect the patient with sensors and medical devices and take the following vital sign
measurements:
o Electrocardiograph (hand, foot and chest sensors)
o Oxygen content (oximeter)
o Blood sugar content (glucometer)
o Blood Pressure (Non-invasive blood pressure)
o Body Temperature (thermometer)
4. Take photos / short videos of the patient (installed camera)
5. Send all information, measurements and extra data (photos/videos) of the Emergency Case
the Ship MedCare Medical Advisors.
Within a very short time, all data will be received via e-mail by the Doctors of the Medical Advisor
who will provide professional medical advice.
In order to protect patient confidentiality all electronic data stored in the Telematic Medical Kit hard
drive may only be sent to the Medical Advisors and cannot be extracted using external drives.
Periodic Training in the use of the Telematic Medical Kit must be carried out.
The Ship’s Medical Officer, the Master, the Chief Officer and other Officers ( e.g the Third Officer )
and any Doctor / other Medical ( if onboard, under any rank ) must be trained in the use of the
Telematic Medical Kit.
Such training must be recorded in SF/SAQ/416- “Record of Drills and other Training”.

Telematic Medical Kits must NEVER be used on OPEN DECK.

2.13 MEDICAL TREATMENT ONBOARD

If any crewmember requires medical treatment onboard, he is required to first contact the Vessel’s
Medical Officer.
It must be stressed to all crew that any medicine required (except for the crew member’s personal
medicines) must be provided by the Medical Officer, and only by him and an entry must be made in
the Medical Log Book.

Each Vessel’s Medical Officer shall keep a Medical Log Book, wherein, every case of medical
treatment (even trivial) must be recorded.

No medication, containing sedatives, must be given if the crew member is scheduled to take over the
watch, unless he is replaced.
No crew member must be sent for medical treatment ashore without first consulting the Medical
Officer, who must, in all cases, refer to the Master.
Page 16 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

Only the Master may give approval for sending a seafarer ashore for medical treatment.

2.13.1 Ship Master’s Report Form

Assisted by the Ship’s Medical Officer, the Master must complete the Ship’s Master’s Report Form
(or the Company Equivalent SF/CRW/512) for each Medical case managed onboard that is the result
of a seafarer being injured or ill for 72 hours or more in duration, or requires Medical Advice or
assistance from a Medical Facility or practitioner ashore.
The form is to be filed in the Ship’s Medical Log with the Seafarer Injury and Illness Medical Record
(MI-105MR) attached.

The Ship Master’s Report must be kept by the Shipowner for a period of two (2) years.

2.13.2 Personal Medication

When crew join the Vessel, they must hand the form MAN/AGENT/005-“Official Declaration of
Personal Medication on Prescription”.
This form must be reviewed by the Master, and must be filed in the Crewmember’s Personal File
(CRW 09).
The effects of the Medication received must be discussed with the Master and the Department Heads
(Chief Officer or Chief Engineer) in order to be taken into account, when drawing the Watch /Work
Schedules.
Furthermore, any additional medication, which the crewmember is supplied during his service
onboard for any reason (cold, flue, etc) must be declared to the Ship’s Medical Officer, in order to
review the effects and the Master and Department Heads must be informed.

2.13.3 Prevention of disease outbreaks onboard

Because of their nature of work, seafarers are bound to visit many ports in different parts of the
world and are thus exposed to various epidemic diseases such as malaria, cholera, yellow fever,
tuberculosis or flue etc.
The best practice for such situations is to use all preventive measures to prevent the spread of
contagious diseases on board.
The following measures must be taken:
 If a crew member presents symptoms of infection, the Master and Medical Officer must be
advised immediately.
 The patient must be placed in isolation in his cabin.
The Hospital Room must be kept free for meeting other emergencies (i.e Rescue from
enclosed space, except if the patient needs oxygen).
 The Contracted Medical Advisors must be contacted for Medical Advice.
 The Crew Department must be advised to arrange for disembarkation.
 The persons who will take care of the ill crewmember must be limited to minimum.

Page 17 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

 Before entering the cabin, they must wear the appropriate PPE i.e
 Examination gloves.
 Long sleeved impermeable gown to cover clothing and exposed skin.
 Medical mask.
 Anyone providing care to the person in isolation must perform hand hygiene by hand-rubbing
with an alcohol-based hand sanitizer solution for about 20-30 seconds or hand-washing with
soap and water for about 40-60 seconds, after any direct contact with the affected
crewmember or with his personal belongings or any objects/surface potentially contaminated
with his blood or bodily fluids
 Hand washing must be repeated after removing the PPE (impermeable gown, medical mask
etc).
 The movement and transport of the affected person from the cabin must be limited to essential
purposes only.
If transport is necessary, the affected person must wear a medical mask.
 Any spills must be cleaned and disinfected without spraying or using an aerosol
 Used linen, clothes, eating utensils, laundry and any other item in contact with a patient’s
bodily fluids must be collected separately and disinfected in such a way as to avoid any
contact with persons. If the disease is highly contagious, it is suggested to incinerate them.
 Surfaces or objects contaminated with blood, other bodily fluids, secretions or excretions
must be cleaned and disinfected as soon as possible using standard detergents/ disinfectants
(e.g. a 0.5% chlorine solution or a solution containing 1000 ppm available free chlorine) with
a recommended contact time of 30 minutes.
 Application of disinfectants must be preceded by cleaning to prevent inactivation of
disinfectants by organic matter.
 Although caregivers must thoroughly clean their hands, door handles, toilet and tap operating
handles, switches on lights, air conditioning units must be frequently disinfected to prevent
the spreading of infectious agents.
 The caregivers must be closely monitored to ensure that they are not infected.

Medical Supplies /Equipment will be supplied, following advice by the Company’s

contracted Medical Advisors (Ship Medcare).

Page 18 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

2.14 MEDICAL TREATMENT ASHORE

As per MLC 2006-Regulation 4.4-“Access to shore-based welfare facilities”, all seafarers must have
prompt access the medical facilities, when required, for prompt diagnosis and treatment and when
available at the port of call or other nearest port.

As per the Collective Bargaining Agreement PNO TCC – Version 01/01/2008- Paragraph 21-
“Medical Attention”:
A seafarer shall be entitled to immediate Medical Attention (including hospitalization) when
required.
Complying with the requirements of the MLC 2006 Convention, the Company clarifies that Medical
Attention, includes Dental Care.

All seafarers have the right to visit a qualified Medical Doctor or dentist without delay in ports of
call, where practical.
Visits to shore medical facilities are not limited to treatment of sick or injured seafarers only, but
include measures of a preventive character such as health promotion and health education.
In the case of crew illness and/ or injury, the Master and Medical Officer must:
A. Take immediate action to provide medical treatment. The Medical Guide Book must be consulted
and, if necessary, advice must be taken from the nearest Shore Station, Medical Station or
Hospital.
B. The occurrence (illness/injury) must be recorded in the Vessel’s Log Book.
C. The seafarer must be sent to the nearest Medical Centre, if required.
D. The Accident or illness must be reported to the Company by e-mail at the earliest possible time.
Any verbal advice must be followed by a written statement.
E. An Accident report must be filled in, including all required information.
If witnesses exist, they must fill in Voluntary Statements.
F. In case of heavy injury or death, the Flag Administration must be notified within 24 hours (Form
MI-109-1). This report must be sent to the e-mail address:
Marshall Islands Emergencies: [email protected]
(This report must be sent after consulting with the Office).
G. Before sending the seafarer ashore for medical treatment or hospitalization, the Master or Medical
Officer must fill in the Medical Report, providing personal details, description of illness and the
treatment that the seafarer received onboard and the Form MI 105MR “Injury and Illness Medical
Report” must also be filled in for each Medical Case managed onboard that is a result of a
seafarer being injured or ill for 72 hours or more in duration, or requires medical advice or
assistance from a Medical Facility or practitioner ashore.
H. The Vessel’s agent must be instructed to accompany and assist the seafarer during his visit to the
doctor.
I. The Agent must obtain the Doctor’s report, as well as the Medical Report and the Form MI
105MR “Injury and Illness Medical Report” which must be completed by the Doctor on Part B
(Doctor’s diagnosis, medication to be received, days off duty, re-examination etc).

Page 19 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

The above mentioned forms SF/CRW/512 and the Marshall Islands form MI 105MR
must be kept by the Company for a period of two (2) years.

J. In case of hospitalization, the Agent must collect all the documents such as:
 Hospitalisation Discharge statement.
 Hospital Bill.
 Medical Treatment received in Hospital.
 Recommendations for further treatment.
 Original Examination (X-Rays, etc.).
It must be stressed that, no matter how minor the illness or injury is, full records must be kept in
order to assist in subsequent treatment and P&I Claims, must be sent to the Office if necessary.
The original Medical Report (SF/CRW/512) and one copy (together with photocopies of all
medical examinations, etc.).
A copy of the Medical and the Original examinations must be given to the Crew Member.
K. In case that the ill/injured seafarer needs to be repatriated, the Master must advise the Crew
Department immediately in order to arrange for his relief.
L. In case that the seafarer does not have to be repatriated, but as per doctor’s instructions needs
further treatment and must remain for a number of days off-duty, this must be mentioned in the
Medical Report (SF/CRW/512), which must be returned, signed and stamped by the Doctor or
Hospital.
The Master is responsible to arrange for the crewmember to receive further treatment as
recommended, and if required, re-examination.
M. If the seafarer has been repatriated, the Manning Agent must forward all the necessary medical
certificates to the Company for respective claims to the P&I Club in accordance with the
conditions of the Contract of Employment.

2.15 LOSS OF LIFE ONBOARD

For the unfortunate case of Loss of Life onboard, refer to the Emergency Manual (004) – Section 05-
§ 54- Loss of Life.

2.16 PERSONAL EFFECTS

An inventory of the personal effects of the patient must be taken in the presence of a responsible
Officer. Valuables, cash, private papers and letters, jewelry, cameras etc. are to be packaged and
sealed separately. There must be a separate inventory for each individual package and each package
must be marked: "EFFECTS OF ......... (NAME)".
Three copies of each inventory are to be signed by the Master and the witnessing officer:
 one copy must be attached to the package,
 one is to be sent to the Crew Department for on-forwarding to the next-of-kin,
 and one to be retained on board.
Page 20 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

The Master must follow the Company’s instructions with regard to the landing of personal effects
and when they are landed a receipt must be obtained from the person taking charge of them.
This person must be a Manager from a Port Agent, a Port Authority Official or similar.
The original receipt must be attached to the Inventory and must be sent to the next of kin.
A copy of the receipt must be retained onboard .

2.17 INTERNATIONAL HEALTH REGULATIONS

The WHO International Health Regulations (2005) (IHR 2005) have introduced new certification
procedures for ships.
The new certificates are entitled Ship Sanitation Control Exemption Certificate/Ship Sanitation
Control Certificates (or SSC). These replace the previous De-ratting Exemption Certificates
(DC/DEC).
The IHR (2005), provide a code of procedures and practices preventing the trans-boundary spread of
infectious disease.
Article 37 of the regulations require the Master of a ship arriving from a foreign port to provide a
State that is a Party to the IHR (2005), with a Maritime Declaration of Health (MDH) prior to arrival
in Port.
The MDH contains a series of health related questions, including those addressing illness, death and
sanitary measures onboard, to which a Master must attest.
The Administration of the Marshall Islands is not a Party to the IHI (2005), has however, provided a
model MDH in Appendix 2 of Marine Notice No.7-042-1 for use on Vessels registered in the
Marshall Islands that call on ports where a MDH is required.
(The Company has developed the Form TEMP 19-“Maritime Declaration of Health” based on the
model MDH proposed by the Flag Administration).

2.18 PEST MANAGEMENT

The presence of insects, rodents and other pests must be controlled to prevent the transmission of
illness and disease to seafarers and other persons onboard a Vessel.
In controlling pests, it is important to note that very few pesticides are suitable for use against all
kinds of pests that may occur onboard or in different parts of the ship. It is therefore necessary to
consider the pesticides individually and utilize them in accordance with Manufacturer’s instructions
and as recommended in the IMDG Code Supplement, the revised “Recommendations on the Safe
Use of pesticides in Ships”.

All Vessels trading in Brazil must post:

 POSTER 23A- Pest Control Poster
 POSTER 23B- Hand Washing Instructions
 POSTER 23- Brazilian Sanitary Authorities requirements

Page 21 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

2.19 MOSQUITO PROTECTION AND MALARIA PREVENTION

Ships regularly trading to mosquito infested ports must be fitted with appropriate devices (e.g. nets,
screens) as prophylaxes against mosquitoes and carry anti-malarial medications.
(See form “Medical Chest Inventory).
The quantity and formulation (depending on area of travel) of the anti-malarial medications shall be
adequate to protect all crew before, during and after the arrival/departure of the Vessel to and from
the malaria epidemic area. Mosquito repellent must be in a quantity of at least one per crew member.
The anti-malarial medications, they must be adequate to protect all crew, before, during and after the
arrival /departure of the Vessel to and from the malaria endemic area.
Vessel Measures for Mosquito Protection
 The Master and the Ship’s Medical Officer, on receiving orders to proceed to ports, where
Malaria transmission is a risk, must start providing their crew with antimalarial Pills
(Artemether & Lumefrantrine Tablets 20 mg+120 mg), some days before arriving at Port, as
per the instructions provided with the medicines. (SF/SAQ/426- Medical Chest Inventory-
Section 09- Malaria)
 Fit fine wire mesh, nets/ screens over portholes, skylights, ventilators and other openings.
 Screen lights to avoid attracting mosquitoes
 Keep all sleeping space and cabins closed and ventilated via ventilation openings covered
with mosquito netting.
 The galley must be well ventilated but the doors and windows must be covered up with
mosquito netting.
 Keep air-conditioning on all day. – it helps keep mosquitoes away due to the lower
temperatures.

Personal Measures for Mosquito Protection

 Before leaving home, for joining a Vessel, which is trading in an area, where Malaria
transmission is a risk, must be provided with antimalarial drug prevention, some days before
joining the Vessel.
 Cover exposed skin with long sleeves and pants.
 Clothing alone do not prevent mosquito bites but it help, when used along with other
prevention i.e repellents. Mosquitoes cannot bite over thick boilers suits or denim jeans.
 Apply insect repellent with an approved active ingredient on your skin.
 Mosquitoes are active in low light hours after dusk and in the hours prior to dawn. It is
important that repellents are used between dusk and dawn.
 Stay in a screened / air conditioned room, if not required to be on open deck
 Use are repellents in accommodation spaces, if presence of mosquitoes is identified
 Treat clothing and gear with permethrin for additional protection.
 Research has proven that mosquitoes are attracted to sweat- therefore keeping clothes clean –
especially socks- might help.
 Mosquitoes are attracted by dark colours - wearing light colors might help prevent from being
bitten.
 Since the mosquitoes carrying malaria parasites usually bite between dusk and dawn, crew
must remain indoors at night, in a screened or air-conditioned area.

Page 22 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 28
Manual Prime Gas Management Inc.
(003) MEDICAL CHEST, CONTROLLED DRUGS, Revision: 00
MEDICAL OFFICER, MEDICAL TREATMENT Eff. Date: 31/08/2020

 Crew who are out-of-doors between dusk and dawn to wear long –sleeved shirts and trousers
and to use insect repellent on exposed skin.

3. RECORD
 Medical Chest Inventory SAF/SECTION 28/ SF/SAQ/426
 Surgical Equipment Inventory SAF/SECTION 28/ SF/SAQ/427
 Medical Log Book SAF/SECTION 28/ SF/SAQ/428
 Controlled Drugs Register SAF/SECTION 28/ SF/SAQ/428A
 Protocol of Destruction of Medicines SAF/SECTION 28/ SF/SAQ/428B
 Medical Report form for seafarers SAF/SECTION 28/ SF/CRW/512
 First Aid Cases Monitoring Table SAF/SECTION 28/ SF/SAQ/405C
 Maritime Declaration of Health TEMP 19
 Pest Control Poster POSTER 23A
 Hand-washing instructions POSTER 23B
 Injury and Illness Medical Report MI Form MI-105 MR
 SHIP MEDCARE DOCTORS Contact Poster PLACARD

Copies of “Medical Chest Inventory” and “Surgical Equipment Inventory” must be sent to the Office
( to the attention of the Purchasing Department with cc to S&Q) ) every six (6) months.

Page 23 of 23
Prime Tanker Management Inc.
Shipboard Safety SECTION 29
Manual Prime Gas Management Inc.
(003) Revision: 00
SAFETY MEETINGS Eff. Date: 31/10/2020

Page 1 of 6
Prime Tanker Management Inc.
Shipboard Safety SECTION 29
Manual Prime Gas Management Inc.
(003) Revision: 00
SAFETY MEETINGS Eff. Date: 31/10/2020

1. PURPOSE
The purpose of this procedure is to protect the seafarers and /or any other Riding Team attending
onboard the vessel from the hazards associated with the position, trips and falls from scaffolds and to
provide guidelines for erecting, inspecting and using scaffolding.

2. RESPONSIBILITIES
Everyone involved or using Scaffolding has certain responsibilities, such as positioning, assembly,
securing, testing, working and so on.
Everyone shall have a documented review of the respective Company procedures, so in the unlikely
event of an incident and or accident the employee shall be fully aware of the Threat and Error
management, other than the Risk Assessment and Hazard Identification.
(The Job itself is a Hazard).

3. HAZARDS OF SCAFFOLDNG
The hazards of scaffolding are:
 Collapse of the scaffolding
Failure of the staging components or overloading may result in collapse of the unit in whole
or in part, causing workers to fall.
 Falls from a height.
Workers falling off the staging due to lack of edge guards.
Workers on the scaffolds falling to the level below.
 Slips and falls.
Slipping and falling on the scaffold decks and the protective rails.
 Struck by falling objects from above.
Items falling from the scaffolds and striking workers below.

4. HEALTH AND SAFETY

 Review of the scaffolding procedures
 Monitor compliance with Standards as described to the Code of Safe Working Practice and/ or
relevant publications.
 Provide Training, specific for the use of the Scaffolds on board a Tanker ( a nd even more
specific- for the Use of Scaffolds into the Tanks).
 Assure that Contractor’s personnel has also received specific training for the use of Scaffolds
and Company relevant procedures.

5. FOR THE VESSEL’S TEAM

 Ensure that PPE Matrix Requirements are met.
 Ensure that all engaged Crew are fit and capable to perform correct and safe its assign duties.
 Take appropriate actions whenever a Crew member does not comply with those.

Page 2 of 6
Prime Tanker Management Inc.
Shipboard Safety SECTION 29
Manual Prime Gas Management Inc.
(003) Revision: 00
SAFETY MEETINGS Eff. Date: 31/10/2020

6. FOR THE SCAFFOLD USERS

 Inspect the Scaffolds for any visual defects prior use.
 Use require fall protection and prevention equipment as required.
 Never attempt to repair or replace a scaffold without training.
 The building , moving , alteration or dismantling of a scaffold shall always be supervised by a
competent person.
 Scaffold permits shall be issued , every time a person is about to be use it again and again.
 All Scaffold users shall read Scaffold Tags prior use . The instructions and warning of its tag
must be followed.

7. SAFETY PRECAUTIONS
The following safety precautions should be taken in order to minimize the risk of scaffolding injuries:
 Prepare properly.
 Ensure adequate training.
 Securing the scaffold.
 Install guardrails.
 Regular inspection and maintenance.
 Use Personal Protective Equipment.

Prepare properly
Before commencing the work, make sure that your scaffolding base is securely anchored, properly
levelled and adjusted and that its legs are vertical.
Make sure that all braces are in place and that all locking mechanisms are secure.
Vertical and horizontal parts must be fastened together with a coupler or locking device.
Bearers must be level and installed at each working platform’
Check to verify that decks, planks and guardrails are properly installed.
Avoid the temptation to rush into the job, because that’s very often when simple safety precautions
are ignored or mishandled, and that can lead to disastrous consequences later on.

Ensure adequate training

All workers who will be making use of the scaffolding need to be trained in:
 The design and operation of these structures.
 The assembly and disassembly of the scaffoldings.
 How to safely get on and get off the scaffolding.
 How to avoid falling.
 How to avoid tools and other objects falling below.
One other aspect of training which might not be so obvious is that all workers who will be making
use of the structure should have a good understanding of its load-bearing capacity.
One of the most common accidents involving scaffolding is collapse due to overloading, and this
doesn’t just refer to the weight of the materials being supported – it also includes the weight of
workers on the scaffold.

Page 3 of 6
Prime Tanker Management Inc.
Shipboard Safety SECTION 29
Manual Prime Gas Management Inc.
(003) Revision: 00
SAFETY MEETINGS Eff. Date: 31/10/2020

Securing the scaffold

Even if your scaffolding is properly set up and well-balanced, it still needs to be secured and
properly braced to prevent movement.
When scaffolding starts moving around, it can be very easy to dislodge one end, thus compromising
the integrity of the framework.
Most scaffolding systems make use of several kinds of locking systems or brace retention mechanisms
which prevent this kind of dislodging, and these fail-safe methods should always be properly
installed.

Don’t forget guardrails

Scaffolding more than 5 feet ( around 1,5 meters ) above a solid surface, or at any distance above
the water, must be provided with railing which have:
o a top rail of 42 to 45 inches high.( around 1 to 1.10 meter )
o a midrail located halfway between the top rail and the platform.
o Rails must be of 2 x 4-inch lumber, flat bar, or pipe.
o When used with rigid supports, taut wire or fiber rope of adequate strength may be used.
o If the distance between supports is more than 8 feet ( 2,5 meters ) , rails must be equivalent
in strength to 2 x 4-inch lumber.
o Rails must be firmly secured.
o Where exposed to hot work or chemicals, fiber rope rails must not be used.
o Note: Chains or other material may be used for guardrails provided they meet the
requirements

Regular maintenance and inspection

This is a very important part of keeping your scaffolding setup safe for the duration of any project. As
a matter of simple good housekeeping, all tools and materials used for daily work should be removed
from the scaffold and stored until they’re actually needed.
During work hours, scaffolding should be kept as free of obstruction as possible, removing all
unnecessary debris or other equipment.
Inspections of the scaffolding should be performed on a regular basis by someone competent and
familiar with safety requirements and scaffolding design.
Any part of the framework should be of good quality, and should not be damaged or cracked. Braces
and frames should be closely examined for any signs of excessive wear, warping, or rust.
Anything which appears out of the ordinary should be reported, and the scaffolding should not be
used until a qualified person like an engineer has confirmed it is ready for use again.

Use personal protective equipment (PPE)

Any workers who will be on or around scaffolding should be wearing the proper personal protective
equipment (PPE) to guard against injury.
This includes:
 Safety Helmets, which will protect against falling objects,
 Safety Gloves, which will protect against cuts and abrasions,
 Safety Shoes, which will grip surfaces better, especially if they happen to be somewhat moist.
 Safety Harness. Workers on the scaffold should be trained in the usage of safety harnesses,
and should have them on at all times when working on the scaffold.
 Safety Glasses, in order to protect the eyes from debris etc

Page 4 of 6
Prime Tanker Management Inc.
Shipboard Safety SECTION 29
Manual Prime Gas Management Inc.
(003) Revision: 00
SAFETY MEETINGS Eff. Date: 31/10/2020

Access to Staging
 Staging requires appropriate access (for example ladders ramps, stairways). [Ramps and
stairways must be provided with inch handrails with midrails.
 Ladders must be located so employees do not need to step more than one foot from the ladder
to any intermediate landing or platform.
 Ensure access ladders to and within the scaffolding are tied in and at the correct angle.

8. ERECTING AND DISMANTLING A SCAFFOLD

8.1 Soleboards and Baseplates
Soleboards and baseplates should evenly distribute the load from the scaffold to the supporting
surface to provide scaffold stability (see Figure 1). A soleboard distributes the load from a load-
bearing member to a supporting surface and is intended for use underneath baseplates.

Page 5 of 6
Prime Tanker Management Inc.
Shipboard Safety SECTION 29
Manual Prime Gas Management Inc.
(003) Revision: 00
SAFETY MEETINGS Eff. Date: 31/10/2020

8.2 Erecting /Dismantling a Scaffold

8.3 Maximum Height

The maximum height of the tower must never exceed four (4) times the base width. i.e. If base width
is 3 meters then the max. height must be less than 12 meters.

9. RECORD
Scaffolding Work Permit SAF/ SECTION 29 SF/SAQ/425G
Scaffolding Identification Tag SAF/SECTION 29- POSTER 63

Page 6 of 6

IMPA Marine Stores Guide 7th Edition 2018
96% (23)
IMPA Marine Stores Guide 7th Edition 2018
1,479 pages
INTERTANKO-Seafarer's Practical Guide To SIRE 2.0 Inspections
100% (8)
INTERTANKO-Seafarer's Practical Guide To SIRE 2.0 Inspections
433 pages
SIRE 2 0 PPT Presentation
100% (17)
SIRE 2 0 PPT Presentation
28 pages
Tanker Management and Self Assessment 3
64% (11)
Tanker Management and Self Assessment 3
130 pages
OCIMF & Mooring Equipment Guidelines (MEG)
67% (18)
OCIMF & Mooring Equipment Guidelines (MEG)
33 pages
SOLAS Consolidated Edition 2014 (6th Edition)
100% (24)
SOLAS Consolidated Edition 2014 (6th Edition)
446 pages
COLREGS
92% (13)
COLREGS
32 pages
Ship Management - Theory and Practice
93% (15)
Ship Management - Theory and Practice
179 pages
Tanker Operation Manual
100% (26)
Tanker Operation Manual
310 pages
2021 - Safe - Nav ECDIS Guidance - 2nd Ed - Lo
100% (10)
2021 - Safe - Nav ECDIS Guidance - 2nd Ed - Lo
54 pages
SMM Manual - 25-Mar-21
100% (5)
SMM Manual - 25-Mar-21
239 pages
Ism Iso Isps MLC Audit Checklist Template
No ratings yet
Ism Iso Isps MLC Audit Checklist Template
17 pages
Safe Mooring Practice
100% (11)
Safe Mooring Practice
84 pages
HSE 038 Vessel Internal Audit Checklist
No ratings yet
HSE 038 Vessel Internal Audit Checklist
18 pages
Manual of Oil Tanker Operations
95% (22)
Manual of Oil Tanker Operations
193 pages
ISPS Code 2003
100% (3)
ISPS Code 2003
137 pages
Procedure For Tank Washing and Cleaning
57% (14)
Procedure For Tank Washing and Cleaning
3 pages
IECO Sire Inspection Report
No ratings yet
IECO Sire Inspection Report
1 page
SIRE 2.0 CORE, R1, R2, PIQ, HVPQ Chemical Only
100% (2)
SIRE 2.0 CORE, R1, R2, PIQ, HVPQ Chemical Only
138 pages
Internal ISM Audit Checklist
50% (2)
Internal ISM Audit Checklist
11 pages
LSA Pocket Checklist PDF
100% (6)
LSA Pocket Checklist PDF
18 pages
ECDIS Audits and Inspections
100% (5)
ECDIS Audits and Inspections
8 pages
ISM-IsPS Pocket Checklist - Revision 2
100% (10)
ISM-IsPS Pocket Checklist - Revision 2
18 pages
MLC 2006 - Detailed
100% (7)
MLC 2006 - Detailed
123 pages
Personal Safety Onboard Ship
100% (6)
Personal Safety Onboard Ship
86 pages
KR SMC 심사 점검표-1
100% (2)
KR SMC 심사 점검표-1
20 pages
Bridge Operations Manual - Printing
100% (1)
Bridge Operations Manual - Printing
415 pages
Procedures and Arrangements Manual
No ratings yet
Procedures and Arrangements Manual
5 pages
Guide For ORB PDF
100% (4)
Guide For ORB PDF
29 pages
Sms Manual: Safety Management System Manual
100% (1)
Sms Manual: Safety Management System Manual
14 pages
SMSM Forms Index
No ratings yet
SMSM Forms Index
6 pages
Ships Filing System Ver 15
No ratings yet
Ships Filing System Ver 15
16 pages
A Cross Tablematrix Beween Safety, Quality, Environment and Occupational Health and Safety
No ratings yet
A Cross Tablematrix Beween Safety, Quality, Environment and Occupational Health and Safety
16 pages
SIRE Inspection Preparation Document BLANK
100% (1)
SIRE Inspection Preparation Document BLANK
5 pages
Bridge-020-Master S Standing Orders
No ratings yet
Bridge-020-Master S Standing Orders
2 pages
Garbage Management Plan (Amendments 2017) Edition 1 + Appendixes
No ratings yet
Garbage Management Plan (Amendments 2017) Edition 1 + Appendixes
36 pages
ISM and ISPS Checklist
100% (12)
ISM and ISPS Checklist
18 pages
Seamanship Examiner - OOW Only - 2ed 2016
100% (10)
Seamanship Examiner - OOW Only - 2ed 2016
99 pages
ISM Powerpoint General
100% (17)
ISM Powerpoint General
96 pages
SIRE 2.0 Question Library Part 2 Chapters 8 To 12 Version 1.0 January 2022
100% (5)
SIRE 2.0 Question Library Part 2 Chapters 8 To 12 Version 1.0 January 2022
581 pages
Navigation Assessment
100% (4)
Navigation Assessment
77 pages
HSM Manual
100% (2)
HSM Manual
319 pages
SOM Manual 16 - 02 - 22
100% (2)
SOM Manual 16 - 02 - 22
278 pages
Man MTN 010
100% (1)
Man MTN 010
176 pages
PART 1 A Solas Training Manual
100% (1)
PART 1 A Solas Training Manual
107 pages
Master Review
100% (2)
Master Review
2 pages
Master TMSA 1 - 1
100% (2)
Master TMSA 1 - 1
57 pages
Sop-R-07 Safety Officers Monthly Inspection Report (VLCC, Product)
No ratings yet
Sop-R-07 Safety Officers Monthly Inspection Report (VLCC, Product)
10 pages
ASM June 2019 ISM Manual
100% (1)
ASM June 2019 ISM Manual
10 pages
Purpose: To Outline The Checks For ISM /ISPS/MLC Audit Preparation
No ratings yet
Purpose: To Outline The Checks For ISM /ISPS/MLC Audit Preparation
4 pages
Guide To Avoid Observations 2020-1
100% (2)
Guide To Avoid Observations 2020-1
73 pages
Safety Management System Manual SMSM 5 M
No ratings yet
Safety Management System Manual SMSM 5 M
9 pages
Bridge Procedures Manual - YNMod - 240518 - 045653
100% (2)
Bridge Procedures Manual - YNMod - 240518 - 045653
150 pages
HSM Manual 15 July 22
100% (2)
HSM Manual 15 July 22
308 pages
Vetting Preparations
100% (1)
Vetting Preparations
10 pages
Quality & Safety Management Manual: Issue No. 5 (01/01/2008)
No ratings yet
Quality & Safety Management Manual: Issue No. 5 (01/01/2008)
170 pages
Detainable and ISM Related Deficiencies PSC Inspection Report of Class NK & NK-SMC Ships in June 2015
100% (3)
Detainable and ISM Related Deficiencies PSC Inspection Report of Class NK & NK-SMC Ships in June 2015
9 pages
PMS Components List - GUIDELINES ON PLANNED MAINTENANCE SCHEDULES
No ratings yet
PMS Components List - GUIDELINES ON PLANNED MAINTENANCE SCHEDULES
37 pages
2018.01.15 TMSA 3 Submission
No ratings yet
2018.01.15 TMSA 3 Submission
56 pages
Familiarization Training
100% (1)
Familiarization Training
40 pages
The Ism Code From Dpa's Point of View
100% (1)
The Ism Code From Dpa's Point of View
47 pages
Final SOLAS Training Manual LSA
100% (1)
Final SOLAS Training Manual LSA
130 pages
Cargo and Ballast Operations Manual - Primary Process 6
100% (2)
Cargo and Ballast Operations Manual - Primary Process 6
10 pages
Sire 2.0 Training Planner For Sire 2.0
No ratings yet
Sire 2.0 Training Planner For Sire 2.0
1 page
Man NVM 006
100% (1)
Man NVM 006
228 pages
ANNEX - Navigational Audit Guidance
100% (2)
ANNEX - Navigational Audit Guidance
37 pages
H - SMS - Manual PDF
100% (1)
H - SMS - Manual PDF
7 pages
1b SampleQuestionnaires
100% (2)
1b SampleQuestionnaires
5 pages
Ships Safety Checklist TSM Form-Yellow Book
100% (3)
Ships Safety Checklist TSM Form-Yellow Book
165 pages
2012 PSC Major Deficiencies PDF
100% (2)
2012 PSC Major Deficiencies PDF
104 pages
Engine Log Book Supplement For MARPOL Annex VI
No ratings yet
Engine Log Book Supplement For MARPOL Annex VI
75 pages
F0603 Deck Senior Officers Handing Over Form
No ratings yet
F0603 Deck Senior Officers Handing Over Form
3 pages
Petronas Maritime Services Vetting Services Included
100% (1)
Petronas Maritime Services Vetting Services Included
20 pages
Safety Management System Manual: Starbulk S.A
No ratings yet
Safety Management System Manual: Starbulk S.A
4 pages
SIRE 2.0 - Rank Specific Questionnaires
100% (1)
SIRE 2.0 - Rank Specific Questionnaires
52 pages
Onboard Vetting Checklist (Rev.0)
100% (3)
Onboard Vetting Checklist (Rev.0)
269 pages
F06-12 Chief Engineer Briefing Ashore
No ratings yet
F06-12 Chief Engineer Briefing Ashore
3 pages
BV Systemicfailures 11x16 03112019 Pap
100% (1)
BV Systemicfailures 11x16 03112019 Pap
24 pages
ORB Management - Part 2 Cargo - Ballast Operations - InTERTANKO Guide For Correct Entry
No ratings yet
ORB Management - Part 2 Cargo - Ballast Operations - InTERTANKO Guide For Correct Entry
29 pages
Seafarers Essential Information Booklet
No ratings yet
Seafarers Essential Information Booklet
33 pages
Sea Trial
From Everand
Sea Trial
Captain Donald E. Bodron
No ratings yet
Code of Safe Working Practices for Merchant Seafarers Consolidated 2015 edition, including amendments 1-7
From Everand
Code of Safe Working Practices for Merchant Seafarers Consolidated 2015 edition, including amendments 1-7
Maritime and Coastguard Agency MCA
No ratings yet
Quality and Safety Manual: Section 0: Introduction
No ratings yet
Quality and Safety Manual: Section 0: Introduction
5 pages
Safty Short
No ratings yet
Safty Short
4 pages
Canada CG Sms
100% (1)
Canada CG Sms
442 pages
SMS, Solas, Marpol, Isps, MLC
90% (10)
SMS, Solas, Marpol, Isps, MLC
97 pages
ECDIS Guidelines Final 4-Hi-Res
88% (8)
ECDIS Guidelines Final 4-Hi-Res
36 pages
Chapter 5 - Navigational Safety
100% (3)
Chapter 5 - Navigational Safety
224 pages
RightShip Inspections Ship Questionaire RISQ 3.0
100% (5)
RightShip Inspections Ship Questionaire RISQ 3.0
207 pages
Guidelines For Ism Audit
100% (4)
Guidelines For Ism Audit
6 pages
DryDock Complete
100% (4)
DryDock Complete
24 pages
Man CMN 007
100% (1)
Man CMN 007
336 pages
Man Ems 010
100% (1)
Man Ems 010
120 pages
Ims Procedures Manual
100% (1)
Ims Procedures Manual
571 pages
Navigation & Mooring Manual
100% (2)
Navigation & Mooring Manual
239 pages
Maintenance Manual
100% (2)
Maintenance Manual
177 pages
How Not To Do Agile Testing: Microsoft Corporation
No ratings yet
How Not To Do Agile Testing: Microsoft Corporation
7 pages
Alternator Basic Theory: For Generating Electricity We Require Magnet. Relative Motion Between The Two. Coil
No ratings yet
Alternator Basic Theory: For Generating Electricity We Require Magnet. Relative Motion Between The Two. Coil
13 pages
Assessment Task #1 Physics
No ratings yet
Assessment Task #1 Physics
18 pages
5725 Ova Quick Start Guide
No ratings yet
5725 Ova Quick Start Guide
2 pages
File Handling
No ratings yet
File Handling
8 pages
Strato 35W and 70W CC Led Drivers :: ROAL Living Energy
No ratings yet
Strato 35W and 70W CC Led Drivers :: ROAL Living Energy
4 pages
Tablet Punching Machine
No ratings yet
Tablet Punching Machine
2 pages
Enclosure 6150 Installation Procedures - MOP
100% (1)
Enclosure 6150 Installation Procedures - MOP
111 pages
WK 3 PE 3032 TF Signal Flow Graphs Mason Ed0314
No ratings yet
WK 3 PE 3032 TF Signal Flow Graphs Mason Ed0314
38 pages
Fuji Core Type - Revised - 1
No ratings yet
Fuji Core Type - Revised - 1
18 pages
Inventortrenches Blogspot Com 2011 07 Ilogic To Save PDF Files To New HTML M 0
No ratings yet
Inventortrenches Blogspot Com 2011 07 Ilogic To Save PDF Files To New HTML M 0
4 pages
Carica Batterie
No ratings yet
Carica Batterie
31 pages
ST2657
No ratings yet
ST2657
59 pages
Liebert CRV Application Guide - 00
No ratings yet
Liebert CRV Application Guide - 00
18 pages
Audio Scope III
No ratings yet
Audio Scope III
60 pages
De_kT_cuoi_Hk1_Tieng_Anh_10_nam_hoc_2022-2023_526f5
No ratings yet
De_kT_cuoi_Hk1_Tieng_Anh_10_nam_hoc_2022-2023_526f5
10 pages
Palmer Bowlus Flume Specification
No ratings yet
Palmer Bowlus Flume Specification
7 pages
Alternating Current _ Practice Sheet __ Ummeed NEET 2024
No ratings yet
Alternating Current _ Practice Sheet __ Ummeed NEET 2024
5 pages
HC125SS
No ratings yet
HC125SS
2 pages
THC Intro Brochure
No ratings yet
THC Intro Brochure
8 pages
Ss-Electrical R1
No ratings yet
Ss-Electrical R1
1 page
Damper
100% (1)
Damper
8 pages
Two Stage Air Compressor
0% (1)
Two Stage Air Compressor
5 pages
Systems Proposal On Inventory Management
0% (2)
Systems Proposal On Inventory Management
16 pages
Structurals and Standard Pipe: Producers
No ratings yet
Structurals and Standard Pipe: Producers
4 pages
Sonance Cinema Sort
No ratings yet
Sonance Cinema Sort
3 pages
Special Core Analysis
No ratings yet
Special Core Analysis
21 pages
Mohammed Riyaz Original
No ratings yet
Mohammed Riyaz Original
3 pages
Compressor Clutch
100% (2)
Compressor Clutch
6 pages