The Federal Polytechnic Mubi

Department of Computer Science

SIWES REPORT WRITING

GUIDE

YEAR 2024

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 Section 1: General Information
1.0 Introduction
Computer Science students at the end of ND I will embark on an Industrial
Attachment Program (Also known as Student Industrial Work Experience Scheme
(SIWES)) for a period of 4 months and this academic exercise carries 4 units in their
third semester credit load.
This program's primary goal is to give students the chance to apply their academic
knowledge in real-world work situations, closing the knowledge gap between
coursework and practical application and exposing them to real-world working
environments.
After the SIWES period each student is supposed to submit a log book, employer
discharge letter. The student is also expected to:
1. write a technical report of his or her I.T experience,
2. Make a presentation.
Students are graded on all these documents and activities accordingly.
2.0 Allocation of marks

Students are graded as follows:

• Institutional supervisor/Book Record: 40 %

• Institutional based supervisor 20 %

• Technical report: 20%

• SIWES Defense (presentation): 20%

This makes technical report and IT defense major issues in gaining good grades
from SIWES. To write a technical report the following format should be used.
3.0 Style, Layout, Page formatting and Binding
Title page
All text on the title page is centered vertically and horizontally. The title page has no
page number and it is not counted in any page numbering.

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 Page layout
The page layout for all pages should be as
follows:

Left margin: 1½"

Right margin: 1"
Top margin: 1"
Bottom margin: 1"
Page numbering
Pages are numbered at the bottom-centered. It starts from the second page since the
title page is not numbered.
Spacing and justification
All pages are single sided. Text is 1.5 spaced, except for long quotations and the
bibliography (which are single-spaced). There is one blank line between a section
heading and the text that follows it. It must be right-justify text.
Font face and size
Times New Roman font face is acceptable. The font should be 12 points. Generally,
the same font must be used throughout the manuscript, except chapter titles and section
headings may use Bold formatting.
References
APA 7th edition should be used to cite references within the text. If you name the author
in your sentence, then follow the authors name with the year in parentheses. For example:
Jones and Mark (2023) found that...
If you do not include the authors name as part of the text, then both the author's name and
year are enclosed in parentheses. For example:
… as disclosed (Mark et al., 2023).
A complete bibliography is attached at the end of the paper. It is single spaced. The second
and subsequent lines of each reference is indented.
Examples:

Jones, N. M., & Mark, W. M. (2023). The effect of question order on response. Journal
of Marketing Research 1 (4), 57-61.

Mark, W. M., Bradburn, N. M., & Miles, C. (2023). Vague quantifiers. Public Opinion
Quarterly 43 (1), 92- 101.
Binding
The report should be spiral bonded for presentation (defense). The spiral binding must be
three copies. Preferably a blue foil plastic cover. After the defense, the report should be
bonded using pink colored cardboard paper.
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 Section 2: SIWES Sample Report Layout
Cover Page (don’t write it on the page)

A STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME (SIWES)

HELD AT

ADDRESS OF THE PLACE OF ATTACHEMENT

FROM: MONTH, YEAR

TO: MONTH, YEAR

BY

STUDENT NAME

(REGISTRATION NUMBER)

A SIWES REPORT SUBMITED TO

THE DEPARTMENT OF COMPUTER SCIENCE, SCHOOL OF SCIENCE AND
TECHNOLOGY FEDERAL POLYTECHNIC, MUBI,
ADAMAWA STATE, NIGERIA

MONTH, YEAR

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 Title page (don’t write it on the page)

A STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME (SIWES)

HELD AT

ADDRESS OF THE PLACE OF ATTACHEMENT

FROM: MONTH, YEAR

TO: MONTH, YEAR

BY

STUDENT NAME

(REGISTRATION NUMBER)

A SIWES REPORT SUBMITED TO

THE DEPARTMENT OF COMPUTER SCIENCE, SCHOOL OF SCIENCE AND
TECHNOLOGY FEDERAL POLYTECHNIC, MUBI,
ADAMAWA STATE, NIGERIA

IN PARTIAL FUFILMENT OF THE REQUIREMENTS FOR THE AWARD OF

NATIONAL DIPLOMA (ND) IN COMPUTER SCIENCE

MONTH, YEAR

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 ATTESTATION

I Student Name hereby attest that I did my Industrial Attachment Program at Place of
Attachment between Starting Month and Year, to Ending Month and Year, and this report
is prepared by me and submitted to the SIWES coordinator as required. I understand that all
the information contained in this report are correct and will be penalized if found to be false. I
also know that the SIWES coordinator may request for additional evidence as requested for
reconciliation.

………………………………………… …………………………………..
STUDENT NAME DATE
(REGISTRATION NUMBER)

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 CERTIFICATION

This is to certify that Student Name with a registration number Registration Number
undergoes his/her industrial training SIWES at Place of Attachment. In partial fulfillment of
the requirements for the award of National Diploma (ND) in computer science, Federal
Polytechnic, Mubi, as certified by the undersign officer.

NAME …………………………
DEPARTMENTAL SIWES CO-ORDINATOR DATE

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 DEDICATION

Your dedication should be straight forward and not more than two lines.

(This should be center aligned, on separate page)

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 ACKNOWLEDGEMENTS

Your acknowledgement should not exceed one page.

(This should be justified aligned, on separate page)

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 TABLE OF CONTENTS

Title page i
Declaration ii
Certification iii
Dedication iv
Acknowledgements v
Table of contents vi
CHAPTER ONE: INTRODUCTION
1.1 Brief history of SIWES
1.2 Aim and objectives of SIWES
1.3 Role of student during SIWES
1.4 Objectives of the SIWES report
CHAPTER TWO: HISTORY OF THE ORGANIZATION
2.1 Organization Chart
2.2 Brief history of the organizational
CHAPTER THREE: WORK EXPERIENCE I
3.1 …
3.2 …
3.n …
CHAPTER FOUR: WORK EXPERIENCE II
4.1 …
4.2 …
4.n …
CHAPTER FIVE: SUMMARY, CONCLUSION, AND RECOMMENDATION
5.1 Summary
5.2 Conclusion
5.3 Recommendation

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 CHAPTER ONE: INTRODUCTION
1.1 BRIEF HISTORY OF SIWES
SIWES was founded in 1973 by ITF (Industrial Training Funds) to address the problem of
tertiary institution graduates' lack of appropriate skills for employment in Nigerian industries.
The Students' Industrial Work Experience Scheme (SIWES) was founded to be a skill training
programme to help expose and prepare students of universities, Polytechnics and colleges of
education for the industrial work situation to be met after graduation.

This system facilitates the transfer from the classroom to the workplace and aids in the
application of knowledge. The program allows students to become acquainted with and
exposed to the experience required in handling and operating equipment and machinery that
are typically not available at their schools.

Prior to the establishment of this scheme, there was a rising concern and trend among
industrialists that graduates from higher education institutions lacked appropriate practical
experience for employment. Students who entered Nigerian universities to study science and
technology were not previously trained in the practical aspects of their chosen fields. As a result
of their lack of work experience, they had difficulty finding work.

As a result, employers believed that theoretical education in higher education was unresponsive
to the needs of labor employers. Thousands of Nigerians faced this difficulty till 1973. The
fund's main motivation for establishing and designing the scheme in 1973/74 was launched
against this context.

The ITF (Industrial Training Fund) organization decided to aid all interested Nigerian students
and created the SIWES program. The federal government officially approved and presented it
in 1974. During its early years, the scheme was entirely supported by the ITF, but as the
financial commitment became too much for the fund, it withdrew in 1978. The National
Universities Commission (NUC) and the National Board for Technical Education (NBTE)
were given control of the scheme by the federal government in 1979. The federal government
handed over supervision and implementation of the scheme to ITF in November 1984. It was
taken over by the Industrial Training Fund (ITF) in July 1985, with the federal government
bearing entire responsibility for funding.

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1.2 AIMS AND OBJECTIVES OF SIWES

The Industrial Training Fund’s Policy Document No. 1 of 1973 which established SIWES
outlined the objectives of the scheme as:

i. Provide an avenue for students in Institutions of higher learning to acquire industrial

skills and experience in their respective courses of study.
ii. Prepare students for the Industrial Work situation they are likely to experience after
graduation.
iii. Expose students to work methods and techniques of handling equipment and machinery
that may not be available in their Institutions.
iv. Make the transition from school to the world of work easier; and enhance students’
networks for later job placements.
v. Provide students with an opportunity to apply their knowledge to real work situations,
thereby bridging the gap between theory and practice; and
vi. Enlist and strengthen Employers’ involvement in the entire educational process;
thereby preparing the students for employment in Industry and Commerce.

1.3 ROLES OF STUDENT

i. Attend SIWES orientation programme before going on attachment.
ii. Comply with the establishment’s rule and regulation.
iii. Arrange living accommodation during the period of attachment.
iv. Record all training activity done and other assignment in the log book.
v. Complete SPEI from ITF, FORM 8 and get it endorsed by the employer for submission
to the ITF.

1.4 OBJECTIVES OF THE REPORT

The objectives of the SIWES report are;
• To make thorough explanation of the work done during my four-month industrial
training.
• To fulfill the requirement for national diploma in computer science.
• To contribute to the body of knowledge and to enhance the understanding of the writer
about a similar or same job.

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 CHAPTER TWO: HISTORY OF THE ORGANIZATION

2.1 ORGANIZATIONAL CHART

Draw the complete organizational chart of your place of primary assignment

2.2 BRIEF HISTORY OF THE ORGANIZATION

Write the history of the orgnization of your attachement.

CHAPTER THREE: WORK EXPERIENCE I

Write the practical experience gained during your attachment. This should include the
theoretical and practical steps taken in solving computer-based/technological problems.
(Start this chapter on separate page)

CHAPTER FOUR: WORK EXPERIENCE II

Write the practical experience gained during your attachment. This should include the
theoretical and practical steps taken in solving computer-based/technological problems.

(Start this chapter on separate page)

Note: If you’ve learned programming and database development. You should display a typical
program developed by you. Including interfaces, codes, and output.
(Your experiences should be presented in Chapter Three and Four)

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 CHAPTER FIVE: SUMMARY, CONCLUSION, AND RECOMMENDATIONS

5.1 SUMMARY

The summary should contain the summary of the entire SIWES report.

5.2 CONCLUSION

The conclusion should contain a summary of the overall functions performed, what you have
learned, theories used and innovative solutions suggested.

5.3 RECOMMENDATIONS

Write the recommendations for consideration and possible implementations. Itemize them and
straight to the point.

REFERENCES

List references in APA format alphabetically by author's last name.

APPENDICES

Put all attachments (graphs, charts, organization report, drawings and photos) here.

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 Section 3: Preparing For SIWES Defense
Be Prepared:
You need to do a lot of research about the industry you worked and know about most of the
processes in the industries and also you must know the basics of the industry for example a
Telecom Company a basic is call setup. You industry dictates the basics you have to get
acquainted with.

SIWES Report and Log books

Include many Pictures in your log books, in fact add extra sheet to draw more stuffs on the
industry where you interned. Make your report Simple yet detailed don't forget to get it
stamped as it may require.

Role Play:
Put yourself in position of the panel that you would be standing before, anticipate every of their
move if you were them. You may call your families and friends and try to rehears before them
and ask them for their honest feedback.

Rehearse
Doing something over and over again makes you a master of the thing. So, endeavor to
rehearse on the defense presentation as many times as you may be changed.

Help from others

Ask others who have trend the path to tell you some of their experience.

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