Prepared by:-

3rd Off. Shantesh

Capt. K.K.
Sharma
Krishnan
 Click on the SAS2 icon once opened user
needs to enter the password ‘admin’ or company
provided and click OK and Main window will open.
 Following items can be selected from the menu.
1. Crew data
2. Ship’s details
3. Voyage details
4. Account details to make portage bill, Monthly
allotments, Cash advance, Local purchase,
Provision, Officer’s Club, bonded store,
Individual wages, Medicine list.
5. Ship’s Medicine(Narcotic List)
6. Reports (Port Papers, Port paper as per
country, Other reports and Account Report)
 Save the import file received.
 Open the SAS2
 Select the Tool
 Click on Import
 Click import Crew Data
 Select the import file click ok
 After importing go to crew module and select
“show signed off and newly imported crew”
 Search the name of crew and sign him on as
discussed in next slides.
 Click to see newly
imported crew

Click tools,
import and
then
Select sign
import
on/off to
crew data
edit crew
personal
details

Newly
imported
crew
 To add/edit/sign on /sign off crew

1) To add a crew
Crew Data for new crew members are in most cases
received via the import file from the office. The sign
on details for crew are not forwarded from the office
as the correct sign on date would be first known by
the master. Crew records imported into SAS should
be sign on onboard in SAS. New crewmembers
whose data are entered onboard are signed-on when
their basic Biodata details are entered into the "Add
Biodata" details window. Crews that are leaving the
vessel however, should be signed-off using the "Sign
On/Sign Off" window.
 To manually add the crew click on the right hand
corner on a option ADD CREW.
 Crew module will open in which crew details will
be added and click on add button.
 Details of new crew will be added in the Crew list
2) To edit details of the Crew.
 Click on the crew then from the drop down list
select “EDIT DETAILS OF” and click OK.
In this section user can edit:-
 Crew details
 Documentation and services of the crew
 Customs declaration
 Appraisal
Additional feature:-
From the drop down list the user can upload the
Crew photo to his account.
3) To sign off a
crewmember:
1.While in the Crew Module window, place the cursor in any field
of the crewmember to be signed off.
2.Open the drop down list at the upper right corner and select
option "Sign On/Sign Off".
3.Click on the "Go" button and the "Sign Off" window will appear.
4.Select the appropriate status from the drop down list in the
"Sign Off Status" combo box and enter the relevant details in
the other three fields.
5.Finalize the sign off operation by clicking on the "Sign Off"
button.
In case a crew member was signed on with wrong dates or similar
error, please use the corrective sign off method to sign him off
and he can then be signed on again. Normal sign off method
will always generate a sea service record which is not desirable
in the case of sign on data were incorrect. The corrective sign
off method will however remove the sea service record.
 4) To promote a Crew.
1. While in the Crew
Module window, place the
cursor in any field of the
crewmember to be
promote.
2. Open the drop down list at
the upper right corner and
select option “PROMOTE
CREW".
3. Select the appropriate
status from the drop down
list in the “PROMOTE"
combo box and enter the
relevant details.
4. Click PROMOTE to update
the details of crew.
 5) To delete a Crew.
1. While in the Crew
Module window, place
the cursor in any field
of the crewmember to
be DELETE.
2. Open the drop down
list at the upper right
corner and select
option “delete".(Make
sure the crew is
signed off before
deleting the data from
the system
 4) To ADD/EDIT/DELETE Rest Hours of a Crew.
1. While in the Crew Module window, place the cursor in any
field of the crewmember whose rest hours to be updated.
2. Open the drop down list at the upper right corner and select
option “Work Hour- ADD/EDIT/DEL".
2. Select the appropriate field add/edit/delete from
the list for the respective month.
3. From the list search the crew member and add
his/her rest hours after completing the rest/work
hours user can take a printout for the entire
month or for the respective day by selecting on
tabs provided on the top of window.
 On the switchboard module select the ship’s tab to
go to ship data field where user can enter the
following details.
1. Ship’s information
2. Certifications (enter the dates so as to reflect
these dates in reports such as Health
declaration)
3. Declaration
4. Telephone directory
 On the switchboard module select the voyage tab
to go to voyage module field where user can
enter the following details.
1) Voyage details
2) Agent’s detail
1) Voyage
details
User can
Add/Edit/Delete the
voyages taken by ship
by drop down list as
shown in the photos
below.
A. TO ADD VOYAGE FROM THE DROP DOWN
LIST SELECT ADD VOYAGE
ENTER RELEVANT INFORMATION AND SAVE
ENTER RELEVANT INFORMATION AND
SAVE.
ENTER RELEVANT INFORMATION AND
SAVE.
ENTER RELEVANT INFORMATION AND
SAVE.
CLICK ADMIN
AND SELECT
PORT
CLICK ADD TO
ADD THE PORT
On the switchboard module select the account tab
to go to drop down list where user can make the
following accounts.
❖ Cash advance application –Print
❖ Crew advance-Add/Edit
❖ Monthly allotment-Add/Edit
❖ Extra allotment-Add/Edit
❖ Overtime rating-Add/Edit
❖ Individual wages- Edit
❖ Step by step Portage bill
❖ Portage bill-Calculate
❖ Portage bill-Edit
❖ Portage bill-Delete
❖ Exchange rate
❖ Initial balance-Edit
❖ Cash account- Set Initial balance
❖ Cash account
❖ Local purchase- Set Initial balance
❖ Provisions
❖ Officer club
❖ Bonded stores
 In the account section from drop down list
select the Cash advance application –Print and
click go.
 The window will open enter the details of port
and the currency.( Date will come by default)
 Click preview to generate the file.(Please
process the portage bill first otherwise system
will show error)
Click ‘W’ to
export the
file in excel
format
which can
be saved.

Click to
print the
file

Click to
close the
file and go
back to
previous
menu
 In the account section from drop down list select
the Cash advance-Add/Edit and click go.
 In this section you can add/edit/delete the
following:-
A. Cash advance
B. Bond
C. Tel. cards
Select to
add the
crew Select to
advance view
month in
advance
1. Select period
2. Date prepared is
selected by default.
3. Reference may be
date, internet
usage, port name or
other information.
4. Select the type(cash
advance, bond or
telcards)
5. Select currency
6. Click add
Click ‘W’ to
export the
file in excel
format
which can
be saved.

Click to
print the
file

Click to
close the
file and go
back to
previous
menu
Select to
edit the
crew
advance
Edit/add/delete the crew member details or accounts and
click preview (System save any changes automatically)
Click ‘W’ to
export the
file in excel
format
which can
be saved.

Click to
print the
file

Click to
close the
file and go
back to
previous
menu
 Select to
delete the
crew
advance
list
 In the account section from drop down list select the
Monthly allotment-Add/Edit/delete/copy and click go.
 Click to add
Click to edit
new allotment
allotment for
for the month
the month

Click to copy
allotment for Click to delete
the current allotment for
month from the month
previous
month
 Click on the add tab.
 Select the period
 Click add
 Select the crew from drop down list under
article section
 Enter the amount, payee, account no.
 Select the bank from drop down list
 Select the transfer mode type.
 After completing click on the next arrow to add
another allotment
 After completing click on the preview/preview
all tab for allotment sheet.
 Click on Bank tab to add the details of bank.
Note: All data entered saves automatically by
system.
 Click to
close

Click to add
Bank details Click
preview to
preview
individual
allotment
sheet

Click to add Click

another preview to
record preview all
allotment
sheet
Click ‘W’ to
export the
file in excel
format
which can
be saved.

Click to
print the
file

Click to
close the
file and go
back to
previous
menu
Select the
month and
click edit
 Edit the account data to be changed.
 Click close on top tab of window.
 All data entered saves automatically by system.
 Select the
month and
click delete
Select the
month and
click copy
 Select the period
 Click add
 The allotment which
was made for
previous month will
be copied and you
simply have to
change the amount of
allotment and any
changes to bank
details, crew or
account no.
Select the
arrow to
add the
bank
details
 In the account section from drop down list select the
Extra Monthly allotment-Add/Edit/delete and click go.
Click to add
Click to edit
new extra
extra
allotment for
allotment for
the month
the month

Click to delete
extra
allotment for
the month
 Click on the add tab.
 Select the period
 Click add
 Select the crew from drop down list under
article section
 Enter the amount, payee, account no.
 Select the bank from drop down list
 After completing click on the next arrow to add
another allotment
 After completing click on the preview tab for
allotment sheet.
 Click on Bank tab to add the details of bank.
Note: All data entered saves automatically by
system.
 Click to
close

Click to add
Bank details

Click
preview to
preview
allotment
sheet

Click to add
another
record
Click ‘W’ to
export the
file in excel
format
which can
be saved.

Click to
print the
file

Click to
close the
file and go
back to
previous
menu
Select the
month and
click edit
 Edit the account data to be changed.
 Click close on top tab of window.
 All data entered saves automatically by system.
 Select the
month and
click delete
 In the account section from drop down list select the
Overtime rating-Add/Edit and click go.
 Click on the add tab.
 Select the period
 Click add
 Select the crew from drop down list under
article section
 Enter the OT type, OT hours, OT rate
 After completing click on the next arrow to add
another OT.
 After completing click on the preview tab for
OT sheet.

Note: All data entered saves automatically by

system.
 Click to
close

Click
preview to
preview
Click to add allotment
another sheet
record
Click ‘W’ to
export the
file in excel
format
which can
be saved.

Click to
print the
file

Click to
close the
file and go
back to
previous
menu
Select the
month and
click edit
 Edit the data to be changed.
 Click close on top tab of window.
 All data entered saves automatically by system.
 Select the
month and
click delete
 In the account section from drop down list select the
Individual wages Edit and click go.
 This is initially comes with a crew
import as discussed earlier in this
presentation of importing crew.
 All the user onboard has to check all
the amounts are correct as per crew
contract papers and amend the
amount.
Note:- This will help in calculating
portage bill.
Make sure the Prorata next to type all
are selected so as to add all amount
details in Portage bill.
 Normally
Given by the
company by
import file
Search the
user or
Check all
select all
the amount
crew to see
as per
newly
contract and
imported
admin also
crew as well
enter extra
details

Select all so
as to edit in
the
Accounts Select to
view next
crew details
 In the account section from drop down list
select the Exchange rate and click go.
 In this section user can
enter the exchange
rates so as to define
USD which sent by
company (to calculate
PF, portage bill etc.).
 User can add the
currency by clicking
Add tab.
 After that click preview.
 To close click the close
tab.
Click ‘W’ to
export the
file in excel
format
which can
be saved.

Click to
print the
file

Click to
close the
file and go
back to
previous
menu
To make portage bill user needs to update several items
before it is calculated.
i. Enter the exchange rate in Account module.
ii. Upon sign on new crew update his individual wages.
iii. Update Monthly allotment and extra allotment
iv. Update Crew overtime
v. Update cash advance i.e. Cash advance taken by the
crew, Telephone cards, Bond and Internet Usage.) in
Crew advance section.
Sign on/off the crew
Calculate portage bill in account module and check all the
items.
From drop
down list
select Step
by step
portage bill
and click
GO
 Check all and
click yes make
sure all items are
updated

click yes make

Portage bill
Enter the details
and select
calculate
 Select delete
the selected
crew

Select to
ADD crew Select to edit
the account
of crew
Amend the
details and
close
From drop
down list
select
Calulate
portage bill
and click
GO
Enter the details
and select
calculate
 Select delete
the selected
crew

Select to
ADD crew Select to edit
the account
of crew
Amend the
details and
close
 In the account section from drop down list select the
Portage Bill-Edit and click go.
 Select delete
the selected
crew

Select to
ADD crew Select to edit
the account
of crew
Amend the
details and
close
 In the account section from drop down list select the
Portage Bill-Delete and click go.
 Both these accounts are set when the SAS@
system is first installed on board.
 User has to enter the initial balances basically
it’s the budget.
 After entering the Local purchase and Captain’s
cash account discussed later will update it
automatically and user will be able to see
balance funds remianing in different accounts.
 Select Cash
Account -
set initial
balances and
click go
Select Local
Purchase -
set initial
balances and
click go
 Funds
remaining
for local
purchase in
various
departments

Select the month

 In the account section from drop down list select the
Cash Account and click go.
 Select add
cash account
and click go
 Select Calc C/F to bring last month cash
amount remaining brought fwd.
 Enter all the Credits by selecting from drop
down list (if other credits e.g. movie received
from company so the cash to be transferred
from officer’s club account to the credit select
other from the drop down list and enter
details ).
 Enter all the debits by selecting drop down list
(if other like tel. Card consumption select
other from the drop down list and enter
details ).
Select
month Select edit
cash account
and click go
 Make the
amendments
and close
system will
save all the
info
automatically
Select
month
Select delete
cash account
and click go
 Select Print
cash account
Report and
click go
Select the
month first
Click ‘W’ to export the
file in excel format
which can be saved.

Click to print the file

Click to close the file

and go back to
previous menu
 Select Print
Local
purchase
report and
click go
Select the
month first
Click ‘W’ to export the
file in excel format
which can be saved.

Click to
print the file

Click to
close the
file and go
back to
previous
menu
 In the account section from drop down list select the
Provision and click go.
Select add
provision
record and
click go
 Select period and Click INTILAISE to bring the last
month balances to brought fwd.
 Under Purchase section enter details any provision
received in the month.
 Enter the no. of days in a month followed by:-
1. Officer
2. Crew
3. Supernumeraries
4. Child
5. Other( supt. Or any other person stayed onboard
with a period)
 Click calculate which will give you total man days
and average daily consumption.
 Click save to save the file.
Select
month Select edit
provision
record and
click go
 Make the
amendments
and click
save .
Select
month Select delete
provision
and click go
 Select Print
provision
Report and
click go
Select the
month first
Click ‘W’ to export the
file in excel format
which can be saved.

Click to print the file

Click to close the file

and go back to
previous menu
 In the account section from drop down list select the
Officer’s club and click go.
 Select add
officer’s club
record and
click go
 Select period and Click INTILAISE to bring the
last month balances to brought fwd.
 Under Transaction section enter details of any
debits or credits to the club like( Crew party,
Movies received, Contribution by the company)
 Enter the following:-
1. Transaction date
2. Transaction type(Receipt/Payment)
3. Description/Currency And amount.
 Click Calculate C/F which will give you total
payments/receipts and balance carried
forward.
 Click save to save the file.
Select
month Select edit
officer’s club
record and
click go
 Make the
amendments
and click
save .
Select
month Select delete
officer’s club
and click go
 Select Print
officer’s club
Report and
click go
Select the
month first
Click ‘W’ to export the
file in excel format
which can be saved.

Click to print the file

Click to close the file

and go back to
previous menu
 In the account section from drop down list select the
Bonded store and click go.
 Select add
Bonded store
record and
click go
 Select period and Click INTILAISE to bring the
last month balances to brought fwd.
 Enter the purchases done in the month and
enter following details:-
1. Date and port
2. Payment type/ Currency
3. Amount
 Enter the consumption for the month( Bond
issue to crew, Charterers a/c, Breakage etc.)
 Click Calculate C/F which will give you total
bond stores, consumption and balance
carried forward.
 Click save to save the file.
Select
Select edit
month
Bonded
store
record and
click go
 Make the
amendments
and click
save .
Select
month Select delete
Bonded store
and click go
 Select Print
Bonded store
Select the Report and
Select the click go
month first
month first
Click ‘W’ to export the
file in excel format
which can be saved.

Click to print the file

Click to close the file

and go back to
previous menu
On the switchboard module select the Medicine tab
to go to Narcotic list field where user can enter
the following details.
 Add/edit/delete the Dangerous medicines(drugs)
onboard.
 Individual health declaration(illness record)
ENTER RELEVANT INFORMATION AND
SAVE.
ENTER RELEVANT INFORMATION AND
SAVE.
 Port entry reports
 Port entry reports(as per country)
 Other reports
 Account reports
In this section you can make the following report by
simple steps.
Select port entry report- per voyage Tab
1a.- select the voyage(Make sure the current voyage is
updated as discussed earlier in section-3 Voyage
Module)
1b.- Select the Port
2. Select the report
3. Enter the details
4. click preview.
In preview section from drop down list select to print
the file.
 2. Select 3. Enter the
the report details in
1a. Select this section
the voyage

4. Click
preview to
open the
report
1b. Select
the port
Click ‘W’ to export the
file in excel format
which can be saved.

Click to print the file

Click to close the file

and go back to
previous menu
In this section you can make the following report
by simple steps.
Select port entry report- per country Tab
1. Select the country
2. Select the report
3. Enter the details
4. click preview.
In preview section select print to print the file.
 4. Click
preview to
1. Select open the
the report
country

2. Select
the report 3. Enter the
details in this
section
Click ‘W’ to export the
file in excel format
which can be saved.

Click to print the file

Click to close the file

and go back to
previous menu
In this section you can make the following report
by simple steps.
Select other report
1. Select the report group
2. Select the report
3. Select the crew
4. click preview.
In preview section select print to print the file.
In this section following groups are there which can
be used to generate various report.
1. General port documents
2. List(crew list, passport list, vaccination list etc.)
3. Official documents
4. Official documents- HK marine dept.(HK-eng2)
5. Official documents- IMO
6. Labels
7. Safety
8. security
 4. Click
preview to
1. Select open the
the report report
group

2. Select 3. Enter the

the report details in this
section or
select crew
Click ‘W’ to export the
file in excel format
which can be saved.

Click to
print the
file

Click to close
the file and
go back to
previous
menu
In this section you can make the following report
by simple steps.
Select other report
1. Select the report type
2. Select the report
3. Select the filter if required
4. click preview.
In preview section select print to print the file.
 Acct of wages officer  Other deduction
(for the month) summary
 Acct of wages crew  Intial balance
(for the month)  Pay scale
 Acct of wages  Cash advance
officer(individual)  Cash advance bond A/C
 Captain’s cash account
 Acct of wages(individual)
 Officer’s club account
 Acct of leave wages crew
 Provision account
 Overtime summary  Bonded store account
 Other wages summary
 1. Select
the report
type

3. Select the
filter
2. Select
the report

4. Click
preview to
open the
report
Click ‘W’ to export the
file in excel format
which can be saved.

Click to
print the
file

Click to close
the file and
go back to
previous
menu
 1. Method – Normal

Select exit
2. Method 2- if the SAS2
program is not responding.
1. Open task manager
2. Click on the SAS2
icon
3. Click end task
4. End program-SAS2
window will open
5. Click end now
6. The program will
shut down.
3RD OFFICER SHANTESH SHARMA