Letter to Client

To
_________
Address
Number

Date:

Sub: Contract breach by _________ - ________ (mention the work) – reg.

Dear/Respected Mr/Ms/Entity,

This letter is to inform you about the recent breach of contract by _______regarding
__________ as per our contract dated _________ (date of contract).
The contract stipulated the __________ (mention the work agreed upon in the contract)
by ________. However, _________ only _________ (mention the amount of work done as
against the contract) and claims a ____________ (reason for non-accomplishment of work)
prevented ______________ (mention the work).
We are currently reviewing the details of their claim. It is important to note that
__________ clauses typically excuse a party from performing contractual obligations. We will
require documentation from ______________ to validate their claim.
In this case, we have the following options to proceed further:
1. We can send a formal demand letter to __________ insisting on completion of
______________ (mention the work due) as per the original contract.
2. In case _____________ cannot fulfill the contract, we can explore pursuing them for
damages to compensate for the _________ (mention the incomplete work) and any
resulting disruptions to your business.
However, to proceed further in an effective manner, we require the details of
communication you have had with __________ regarding the ___________ (mention the
incomplete work) and the details of the impact of the ___________ on your operations (ex. lost
sales, production delays, etc.)
We will keep you updated on further developments and discuss the best course of action
based on your specific needs and the information gathered.

Yours Sincerely,
__________
Designation
Address and Contact No.
 Letter to Opposing Party
To
_________
Address
Number
Date:
Sub: Contract breach by _________ - ________ (mention the work) – reg.
Dear/Respected Mr/Ms/Entity (Opposing Party),

This letter is to bring to your notice regarding your breach of contract concerning the
_________ (mention the work in detail including the date of contract and number, if any) to
_________ (name of your client).
The contract clearly states the __________ (mention the work) by ____________.
However, you only _____________ (mention the amount of work done as against the contract)
and have cited a ____________ (reason for non-accomplishment of work) to justify the
shortfall/failure.
We understand that ___________ clauses can excuse a party from performing
contractual obligations. However, to assess the validity of your claim, we require the following
documentation:
1. A detailed explanation of the alleged claim
2. Documentation proving the event occurred and its impact on your ability to
fulfill the contract.
___________ (name of your client) expects the _____________ (mention the work to
be fulfilled) as per the original contract. Please confirm a revised ______ (nature of work)
schedule within __________ business days of receiving this letter.
Failure to _______ (mention the incomplete work) or provide satisfactory justification
under the ________ (mention the claim to be justified) clause will leave ________ (name of
your client) with no choice but to pursue legal action to enforce the contract and recover
damages.
We are open to discussing a mutually agreeable solution. However, please be aware
that _________ (name of your client) reserves all legal rights to protect its interests.
Please respond to this letter within ______ (number in words) business days to schedule
a discussion.

Yours Sincerely,
__________
Designation
Address and Contact No.
 Letter to Opposing Party Attorney/Advocate/Counsel

To
_________
Address
Number

Date:

Sub: Contractual dispute _________ vs ________ (mention the work) – reg.

Dear/Respected Mr/Ms/Entity (Opposing Party),

This letter is regarding a contractual dispute between ________ (name of your client)
and ________ (name of opposing party) concerning _________ (details of the contract).
The contract stipulated the __________ (mention the work) by ____________.
However, _____________ only ________ (mention the work to be fulfilled) and cited a
___________ (mention the claim) for the ___________ (mention the incomplete work).
We have requested documentation from __________ (name of opposing party) to
substantiate their claim. In the meantime, we propose a solution-oriented approach.
____________ (mention the name of your client) is willing to discuss the possibility of
accepting the __________ (mention the incomplete work) within a reasonable timeframe.
However, if ________ (name of opposing party) cannot fulfill the contract or provide
sufficient justification for the shortfall, _________ (name of your client) will be compelled to
pursue legal action to enforce the agreement and recover damages.
We are confident that a solution can be reached through open communication. Please
let us know your availability to discuss this matter further within the next ________ (number
in words) business days.

Yours Sincerely,
__________
Designation
Address and Contact No.