E-Auction TERMS & CONDITIONS:-

1. Transportation rates will be finalized as per Lowest Rate (L1) submitted by you in auction on door
delivery basis and discussion with shortlisted L1 transporters post bidding

2. Freight Contract: All rates are exclusive of loading, unloading and GST (as applicable) as per
Government norms.

3. Loading & Unloading: Loading will be done by the Consignor and Consignee respectively.
Unloading charges if any at unloading point will be reimbursed only with prior mail approval from
CPIL.

4. Transit Status: Vehicle position report must be updated on every alternative day once the vehicle
leaves the factory premises till the vehicle reaches the destination point. Transporter shall update in
logistics portal regarding the same.

5. Bank Guarantee: The clauses as per this rate contract are subject to and are valid basis a Bank
Guarantee to be executed and submitted by the transporter in favour of CPIL. The transporter has to
ensure the Bank Guarantee remains effective until the validity of this rate contract and any further
extensions to the rate contract as and when executed. The Bank Guarantee shall be for a minimum
amount of Rs. 5,00,000/- (Rs. Five Lakh only). CPIL reserves the right to evoke the Bank Guarantee
for any recovery proceedings due from the trans- porter. Bank Guarantee shall be executed within 5
days of this contract coming in to force. Service Provider must submit the Bank Guarantee within 7
days from the date of confirmation the rate contract, in case Failure then Contract will be the sign
with L2 and difference amount will be recover from his A/C or from EMD by forfeited.

6. Insurance: Insurance for materials (only) shall be done by CPIL and should not be quoted for. The
Transporter will ensure that the trucks are fully insured to the value of the vehicle against normal
risks (fire, theft and third party liability) at his own expense and no liability will attach to CPIL in this
respect. Transporter will ensure that the driver of the trucks and their assistants will also be insured
in accordance with applicable laws. Transporter will submit proof (a certificate from the insurance
company) of all such insurance coverage to CPIL and no liability will be attached to CPIL in this
respect.

7. Safety and Security: Transporter shall, at his own cost, properly cover the trucks carrying the
goods with good and strong tarpaulins. Make sure the tarpaulins are secured properly using strong
ropes. Proper care of goods has to be taken by the transporter while transporting the goods and
until the goods are handover at the destination. To avoid any kind of rain and/or water
contamination, goods must be covered with 3 tarpaulins & 01 tarpaulin in base of the same vehicle
during the entire transport process. In case the trucks are placed at the loading point and it is found
the tarpaulins are not in good condition or is short in quantity, CPIL reserves the right to return the
vehicle and shall not be liable to pay any charges thereof.

8. Vehicle: Transporter shall provide roadworthy vehicles in very good condition and well
maintained for transportation of goods to designated locations. Transporter shall submit copies of
‘Certificate of fitness’ issued by the Public Vehicles Department. The transporter is responsible to
provide fuel for all his trucks for transport. Transporter is required to ensure his trucks are the types
and sizes that can easily move within the designated locations. CPIL reserves the right to reject the
vehicle if the vehicle is found unsuitable for shipment purpose and shall not be liable to pay any
charges thereof.

9. Delivery: Transporter shall ensure the goods are delivered from origin/loading point to designated
locations as per the dispatch order duly approved by concerned in charge. Transporter shall
complete the delivery of the total quantity within the agreed period.

10. Delay in delivery: CPIL shall give a grace time of 1 day over and above the expected journey
duration as will be defined in the contract. Beyond the grace period, CPIL shall charge Rs. 200/ day
for delay up to 3 days. This charge shall be Rs. 500/day if the delay is more than 3 days. During last
week of the month end, no grace will be allowed and amount shall be deducted as per clause no. 17
in case non placement.

11. Loading: Overload of any vehicle shall be avoided in all circumstances. The transporter shall
escalate for any overloading as per escalation matrix before the vehicle leaves the loading point
(factory gate).

12. Labour: The transporter shall equip the driver/ helper with a mobile phone so as to be
contactable at all times. A licensed driver shall drive the truck and the driver shall keep his original
driving license with him. The trans- porter will employ adequate personnel to transport the
commodities. The responsibility for such personnel will be fully that of the transporter and not of
CPIL .

13. Statutory compliance: The transporter/ service provider shall comply with all Central and State
laws including Labour Laws and other Rules and Regulations of State and/or Central Government, as
applicable, (subjected to jurisdiction of Kolkata), to all personnel employed by them in the
performance of this contract, related to us. The service provider shall be solely responsible to settle
all disputes with the employees engaged by them or by any authorized sub- contractor(s). In any
case CPIL will not be responsible for their settlement or otherwise. Transporter shall ensure all
interstate permits / E-Waybill, wherever applicable are collected, checked with all required details
mentioned on E-Waybill and accompany the truck before the truck leaves CPIL premises.
Transporters will be solely responsible and shall ensure that vehicles in transit should have the valid
E-Waybill till the same reaches to the destination.

14. Transhipment: Transhipments are strictly disallowed by CPIL. If any transhipment is noticed then
no freight will be paid for such transportation. In case of damages during such transhipments the
cost of the material will be debited to the transporter’s account as per the related invoice value. If
frequent transhipments are noticed, CPIL reserves the right to terminate this contract. All efforts
must be made to complete transportation without transhipment. In the event that transhipment
becomes unavoidable, it may only take place with the prior knowledge and approval of Level 2 and
Level 3 authorities from CPIL as per escalation matrix. All costs of transhipments shall be entirely
borne by transporter.

15. In-transit damage: In the event of any accident occurring to the vehicle while transporting the
goods, the transporter should immediately report to the destination of CPIL and also inform
concerned person as per escalation matrix. The transporter will also be responsible for making
necessary arrangements to transfer the goods from the vehicle which has met with an accident and
see that it will be returned to the sourcing or un- loading point of CPIL/ Customer after the spot
survey without any delay. FIR copy must be submitted by trans- porter. In case of any in-transit
damage up to Rs. 10,000/- then the damage amount will be recovered from the transporter as per
mutual understanding. For damage above Rs. 10,000/-, a notice will be served on the trans- porter
under Carrier Act, 1865 (under Sec. 10) which should be returned to CPIL duly acknowledged
followed by damage certificate for the amount stated in the notice The decision shall be taken on
this by CPIL H.O. insurance team only.

16. In-transit shortage: In case of any material shortage transporter will bear the cost of the material
as per the related Invoice value.

17. Non-placement of vehicle: If the transporter fails to place the vehicle as per the placement
request and exceeds the grace period of 1 day (grace period applicable only till 20th of every month),
then CPIL can complete the dispatch through any other transporter. The freight differential (Higher
Purchase) shall be debited to the transporter who failed to place the vehicle. If frequent failures (>=3
non-placement in same month) are observed, CPIL reserves the right to terminate the contract and
delist the transporter. Transporter has to ensure placement of vehicles especially during month end
(from 20th to 30th/ 31st). CPIL reserves the right to additionally debit the transporter Rs. 500 (per
vehicle) for each instance of non-placement during month end.

18. Detention: Detention of any vehicle shall be avoided in all circumstances. The transporter shall
escalate for any detention beyond 8 hours of reporting time at factory for loading as per the
escalation matrix. Detention will be applicable after 24 hours of reporting of vehicle. Detention will
be paid after 24 hours, on actual days as per signed Challan/ security gate in-out time register.
Detention will be paid as per the details mentioned below.

Detention charges:

 For vehicles above 10 wheelers at Rs. 1000 per day

19. Invoicing and payments: Transporter shall provide invoices for all transport charges on physical
shipment (vehicle wise) basis. For payment the transporter will submit the invoice to CPIL respective
plant with original LR as proof of delivery. The LR must be signed and stamped by the designated
authority at destination point. If the LR/CN is not signed, CPIL reserves the right to stop or delay
payment. In addition, the transporter will attach the LR/ CNs received and signed in format provided.
CPIL does not make any advance payments. The transporter will only be paid for the actual quantity
delivered fit to final destination. All payments will be made in cheque form/RTGS/NEFT and paid to
the name of the person indicated in the contract unless agreed upon during the signing of the
contract. Any losses during transportation from point of loading to the final destination will be
deducted against the transport invoice. Freight charges will not be paid for materials lost/damaged.
Credit period shall be 30 days from date of submission of invoice.

20. GST: - GST charges as applicable.

21. Price Escalation: - No changes in rates quoted against any change in diesel price.

22. Price Applicability – the freight rate quoted should be applicable to the guarantee weight of (+/-)
2%

23. Transit Status – Company will be required day to day transit report of vehicles and monthly MIS
report.

24. Contract and Price Validity - Rate will be valid for Three months from the date of contract.

25. Ernest Money Deposit (EMD) for existing transporters: To participate in the e-auction,
interested and short-listed parties are requested to submit this RFQ and Earnest Money Deposit
(EMD) of Rs 1,00,000 (Rs. One Lakh Only). EMD will be kept aside from their outstanding by
Century Plyboards (India) Ltd., Kolkata.

26. EMD to unsuccessful bidders will be returned within 15 days from the date of conclusion of
auction. EMD to successful bidders will be returned on receipt of Materials. Parties who fail to
meet the work order as per the rate provided in the online tender will lose their EMD deposit.

27. Ernest Money Deposit (EMD) For Non Existing Transporters: To participate in the online
negotiations, interested and short listed parties are requested to submit this RFQ along with a
refundable/adjustable Earnest Money Deposit (EMD) of Rs 1,00,000/- (Rs. One lakh only) payable
through NEFT/RTGS in favour of bellow A/C -

28. EMD to unsuccessful bidders will be returned within 15 days from the date of conclusion of
auction. EMD to successful bidders will be returned on receipt of Materials. Parties who fail to
meet the work order as per the rate provided in the online tender will lose their EMD deposit.

29. Please Note: CPIL will reserve the right to share the work load of any particular consignment or
the complete requirement between L1 and L2 supplier if at all necessary.

30. Force Majeure: If through "Force Majeure" (Government embargo, war, blockages, revolution,
insurrection, mobilization, strikes, lockouts, riots, other extra ordinary civil disturbances, and/or an
act of God) where one or both of the contracting parties are unable to perform their obligations
under the terms of this contract; then it shall be considered cancelled and no penalties shall attach
to the parties. CPIL will then calculate payment and settle accordingly.

31. Assessment: An evaluation will be carried at regular intervals to review the performance of the
transporter. This evaluation will be used to determine the continuity of this contract. If the
performance of the transporter is considered below the expectation of CPIL, CPIL will reserve the
right to terminate this contract based on the termination clause below and without any further
reference to the transporter.
32. Termination: CPIL has full right and authority to cancel this contract any time without any notice.
This contract will be treated as cancelled if transporter fails to provide the service as per agreed
terms and conditions or violates CPIL norms.

After rate contract transport will not allow to quit in between the contract period and if quit and
we hire the vehicle from market then the difference amount will be debited to transporter
account till the contract period & BG will be forfeited.