The University Academic Rules & Regulations 17th Edition

17th Edition

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The University Academic Rules & Regulations 17th Edition

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 The University Academic Rules & Regulations 17th Edition

UNIVERSITY RULES AND REGULATIONS

HANDBOOK © ALLRIGHTS RESERVED
First Edition Ninth Edition
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Eight Edition Seventeenth July 2021

Edition
First Printing May 2013
Second Printing September 2013
Third Printing January 2014

No part of this book may be reproduced, stored in a retrieval system or transmitted

in any form by any means, including electronic, photocopying, recording or
otherwise, without prior written permission of UNIVERSITI KUALA LUMPUR.

All information is correct at the time of printing and may be subject to change
without notice. The publisher does not bear responsibility for any incorrect
information or omission. Every measure has been taken to make this handbook
comprehensive and accurate.

Cover Page: ‘UniKL Robot’

Courtesy from the Creative Multimedia Section
Universiti Kuala Lumpur City Campus
Malaysian Institute of Information Technology

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 The University Academic Rules & Regulations 17th Edition

NO MAIN TOPICS PAGE

Preface 4
Student’s Responsibility 5
Glossary 6 -7

ACADEMIC RULES AND REGULATIONS

1.0 The Academic Year 8
2.0 Student Status 9
3.0 Semester Registration 9
4.0 Course Registration 10
5.0 Types of Course 13
6.0 Credit Evaluation Scheme 14
7.0 Deferment of Study 15
8.0 Change of Academic Programme 16
9.0 Credit Transfer 17
10.0 The Conditions for Transferring Credits and 22
Exemption of Courses
11.0 Application for Credit Transfer and Course 23
Exemptions
12.0 Grade System 23
13.0 Attendance 28
14.0 Eligibility to Sit for Final Examinations 28
15.0 Evaluation Scheme 28
16.0 Academic Standing 30
17.0 Dean’s List 32
18.0 Graduating 32
19.0 Academic Appeals 33
Appendix 1 : Example of GPA & CGPA Calculations 35 - 36

EXAMINATION RULES AND REGULATIONS

20.0 Commission of an Academic Offence 37
21.0 Examination Rules and Regulations 38
22.0 Examination Misconduct 42
23.0 Penalty 44

24.0 General Allocations 45

Appendix 2 : Student Declaration 46

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PREFACE
Universiti Kuala Lumpur (UniKL) Rules and Regulations (17th
Edition) (URR) contains the UniKL Academic Rules and
Regulations which provide the framework for the conduct of
academic activities and records.

The URR 17th Edition (July 2021) contains the updates

endorsed by the UniKL Senate in Senate Meeting No. 110
(5/2021) which convened on 28 July 2021.

This latest revision shall apply to all undergraduate students

from July semester 2021 onwards.

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STUDENT’S RESPONSIBILITY
Students of Universiti Kuala Lumpur (UniKL) are bound to abide by all
sections of the University Rules and Regulations and to observe the
procedures that govern their relations with the University.

Each student of UniKL is required to:

1. Understand, appreciate and comply with all regulations stipulated
in this University Rules and Regulations (URR) Handbook.
2. Be responsible and proactive in obtaining guidance and advice
from the lecturers, Student Academic Advisors, Coordinators,
Section Heads, Administrative Staff and the Administration of
Institutes for any form of predicaments.
3. Take appropriate actions pertaining to the stipulated regulations
stated in this University Rules and Regulations (URR) handbook
which are (and not limited to):
a) To fulfill all the academic requirements stipulated in the
curriculum of the Academic Programme enrolled at the
UniKL;
b) To attend all lectures/ practical training/ industrial training/
practicum/ clinical training specified by the University;
c) To complete the registration exercises in the course enrolled
within the specified time;
d) To pay the stipulated amount of the University’s fees within
the stipulated time.
4. Be responsbible to fulfill all requirements of his diploma/bachelor
degree programme and of his own progress towards the
completion of those requirements.
5. Avoid reproducing or imitating closely the work and/or opinion of
others obtained through prints or electronic materials without
acknowledging or disclosing their source(s).

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GLOSSARY
The ‘Universiti Kuala Lumpur (UniKL)’ was incorporated and established
in 2002 as a private institution of higher learning under the Private Higher
Education Act 1955 (Act 555).
The ‘University’ is the Universiti Kuala Lumpur.
The ‘Constitution’ refers to the Constituion of Universiti Kuala Lumpur.
The ‘Senate’ refers to the Senate of Universiti Kuala Lumpur which is the
highest authority on academic matters at the University constituted under
Article 23 of the UniKL Constitution.
The ‘President is the Chief Executive Officer’ or whom so ever who holds
the office of the Chief Executive as provided by Article 10 of the UniKL
Constitution. He is the highest executive appointed by the Board of Directors
of UniKL to manage and administer the operations of UniKL.
The Institute is the learning centre where the academic programmes of the
University are delivered.
The ‘Dean’ is appointed by the University as the head of academic at the
institute.
An ‘Academic Programme’ is the programme of study specified by UniKL
for the conferment of a diploma or a bachelor’s degree.
An ‘Academic Staff’ is a teaching professional appointed by University.
These include professors, associate professors, senior lecturers, lecturers,
specialist and any person who is hired to teach at the University.
APEL (C) is the awards of credits for the prior experiential learning towards a
course in an accredited academic programme.
‘Credit’ is the measure of students’ academic load in order to attain a set of
learning outcomes. An academic load is a quantitative measure of all
students’ learning time (SLT) which encompasses guided and independent
learning activities. The 40 hours of notional learning time is valued as 1 (one)
credit.
The ‘University Academic Committee’ is the committee elected by the
University to manage issues pertaining to academic matters.
The ‘University Examination Board Committee’ is the committee elected
by the University to approve results and grades of the University’s
assessments.
The ‘Institute Examination Board’ is the committee formed by the institute
to handle all matters pertaining to examinations.

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A ‘Course’ is a unit of study which forms the building blocks of a programme,
with content, learning and teaching activities, as well as assessment methods
that support the attainment of specific learning outcomes. Courses are divided
into Compulsory Courses and Core Courses, with Core Courses being further
divided into two categories; Common Core and Discipline Core (MQA, 2014,
p.32). This term is often used interchangeably with ‘subject’.
‘Coursework’ refers to assignments that are assessed and evaluated in
which the results contributed to the final grade. A student’s academic
performance is evaluated in the form of coursework throughout a semester
and a final examination at the end of the semester. However, in some courses,
the assessment, are based only on coursework.
‘Examinations’ refer to any form of evaluation based on a list of questions
administered to students for the purpose of assessing their academic
achievement.
‘Students’ refer to those who have properly registered into the University’s
academic programmes and undergone programmes of study that enable
them to obtain their diploma and bachelor’s degree.
‘New Students’ are students who are registered with the University for the
first time in a particular programme.
‘Returning Students’ are students who are allowed to proceed to the next
semester of their studies.
He/Him/His – The usage of the terms apply to male and female students/staff.
One ‘Academic Year’ consists of two semesters of 17 weeks of teaching and
learning. However, certain programmes may follow different forms of
academic year.
A ‘Semester’ is a study session allocated by the University’s Senate for
lectures, assessments and similar instructional activities.
‘Semester Registration’ is the process to activate the academic status of the
students.
‘GPA’ (Grade Point Average) is the average of grade points received in a
particular semester.
‘CGPA’ (Cummulative Grade Point Average) is the accumulated average
of grade points received in all semesters attended.
The MQA is acronym for Malaysian Qualifications Agency

The MBOT is acronym for Malaysia Board of Technologists

The ETAC is acronym for Engineering Technology Accreditation Council

The EAC is acronym for Engineering Accreditation Council

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ACADEMIC RULES AND REGULATION

1.0 THE ACADEMIC YEAR
1.1 The University’s Academic Year is divided into two long semesters that
are the January and the July Semesters.

1.2 The academic year is divided as illustrated in Table 1:

Table 1: Academic Year*

JANUARY SEMESTER
Welcoming and Orientation Week 1 week
Classes 10 weeks
Mid-semester Break 1 week
Classes 7 weeks
Revision 5 days
Examinations 2 weeks
Total Academic Weeks 22 weeks
Semester Break # 4 weeks

JULY SEMESTER
Welcoming and Orientation Week 1 week
Classes 7 weeks
Mid-semester Break 1 week
Classes 10 weeks
Revision 5 days
Examinations 2 weeks
Total Academic Weeks 22 weeks
Semester Break 4 weeks
TOTAL 52 weeks

Important Note:
* The academic year is subject to change.
** Some programmes conducted at UniKL may adopt different academic
calendar(s).
# The duration of semester break may change from time to time.

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2.0 STUDENT STATUS

2.1 Student status is based on the following conditions:
A student must have:
2.1.1 registered as a student with the University for the academic
programme during the stipulated registration duration;
2.1.2 registered for courses stipulated in the study plan for the said
semester within the specified duration; and
2.1.3 paid for his tuition fees.

3.0 SEMESTER REGISTRATION

3.1 All students must register their academic semester online within the
time stated by the University with all related payments must be paid
prior to registration.

3.2 Registration Period

3.2.1 Registrations are opened until the Friday before the first
week of the new academic semester.
3.3 Late registration
3.3.1 Registration is opened from Monday to Friday of the first week
of the new academic semester and will be subjected to a fine
of RM50.

3.4 Students are responsible to notify Academic Services of Institute if

they are unable to register during the stated period.

3.5 If a student fails to register his academic semester within the specified
period without any valid reason formally informed, his student’s status
will be deferred or he will be dismissed from the University.

3.5.1 The deferred semester will be included in the duration of his

study.

3.6 Details of deferment and termination of study are provided in 7.0.

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4.0 COURSE REGISTRATION

4.1 Course Registration Requirements

4.1.1 Students MUST register for their courses every semester.

4.1.2 Students will not be allowed to attempt examinations for

unregistered courses.

4.1.3 If a student fails to register any course within the specified

period, without valid reasons acceptable and approved by the Dean
i) his semester registration will be revoked; and
ii) his student’s status will be deferred or terminated

4.1.4 Course registration MUST be done and completed within the

pre-registration or add course period.

4.1.5 Students MUST register for the course with the right code and
group.

4.2 Pre-Registration of Courses

4.2.1 A returning student MUST do Pre-Registration of courses

that he intends to take in the following semester.
4.2.2 Pre-Registration is opened for two weeks prior to the
revision period (refer to 4.9).
4.2.3 The University has the right
a. to amend/disapprove the course pre-registration
based on performance of the students
b. to revoke the offering of pre-registered courses due
to certain circumstances.

4.3 Adding Courses

Students may add courses before the end of week 1 of an academic
semester but the approval to do so is subject to the availability of
places in the classes concerned.

4.4 Dropping Courses

4.4.1 Courses may be dropped before the end of week 4 of an
academic semester.
4.4.2 Students must apply to drop their courses. Reasons such as
not attending lectures or tutorials or failure to submit
coursework will not be considered as courses being dropped.

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4.5 Withdrawing Courses (W)
4.5.1 Applications to withdraw registered courses must be made
from week 5 to week 9 of an academic semester. Withdrawals
are not allowed after week 9.

4.5.2 Courses withdrawn within the specified period will be

recorded in the results slip as ‘W’, and this grade will not be
calculated in the GPA for the respective semester.

4.5.3 A student must pay for the registration of the course that he
has withdrawn from.

4.6 Repeat Course for Grade Improvement

4.6.1 Students who received grade C- and D for a course will be
given ONE chance to improve those grades. For the purpose
of CGPA calculation, the better grade will be counted.
However, the new grade received will be taken in the GPA
calculation for the current semester.

4.7 Verification of Registered Courses

4.7.1 Students are responsible to verify the correctness of their
registration records by week 4 and to print their course registration via
online.
4.7.2 After week 4, any correction of course registration record can
only be done for:

a. Courses registered with the wrong course code

The correction must be supported by the Academic
Advisor.

b. Change of grouping
The correction must be supported by the lecturer.

4.7.3 Students will be penalized at minimum RM50 for each course

in 4.7.2.
4.7.4 After week 9, any correction to the course registration record
MAY be allowed. Students will be penalized at minimum
RM100 for each course.

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4.8 Registration of an Audit Course

4.8.1 Some courses may be taken as an audit (additional) course,

which is not part of the programme requirement, with the approval of
the Dean.

4.8.2 A Student registered for an audit course must follow all

academic activities.

4.8.3 Audit courses are to be given status ‘AU’ and will not be
calculated in the student’s GPA and CGPA. The credit of an audit
course will not be considered for the fulfilment of the total credits to
be completed for the respective programme.

4.8.4 Student must apply to register for an audit course during the
registration period.

4.9 Summary of Registration Timeline

Activity Duration Detail

Pre-Registration of course for the 2 weeks 2 weeks before
following semester revision
Semester Registration 1 week Week 0
Late Semester registration 1 week Week 1
(with Penalty RM50)
Add and Drop 2 weeks Week 0 - 1
Drop Only 3 weeks Week 2 - 4
Withdraw 5 weeks Week 5 - 9
Verify and correction of Courses 2 weeks Week 3 – 4
Registration Records
Correction of registration record 5 weeks Week 5 - 9
(with penalty RM50/course)
Correction of registration record 5 weeks Week 10 until
(with penalty RM100/course) revision
Disclaimer: Some programmes may use different operation calendar

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5.0 TYPES OF COURSES

5.1 University and Regulatory Compulsory Courses

5.1.1 These courses are deemed compulsory by the University or
the Ministry of Higher Education or the Malaysia Qualification
Agency. All students are required to pass these courses
before they can be considered for graduation.
5.2 Core Courses
5.2.1 Courses that are determined by individual institutions
according to their needs on specific programmes. These
courses provide the basis for students’ understanding of the
practices of teaching and learning (MQA, 2014, p.32). These
generally encompass Common Core courses and Discipline
Core courses.
5.3 Elective Courses
5.3.1 Elective courses are related to the core courses. The elective
courses enhanced the students’ understanding of their
programme of study.

5.4 Matapelajaran Pengajian Umum (MPU)

5.4.1 The Matapelajaran Pengajian Umum (MPU) is a qualification

of general studies courses for universities in Malaysia as
required by the Ministry of Higher Education Malaysia. It was
formerly known as Mata Pelajaran Wajib (MPW).

5.4.2 All Malaysian and international students are require to

complete the MPU courses as pre-requisite for the award of
diploma or undergraduate degree.

5.4.3 The MPU covers within four (4) different categories:

(a) U1: Penghayatan Falsafah, Nilai Dan Sejarah (Appreciating

Philosophy, Values and History)
(b) U2: Penguasaan Kemahiran Insaniah (Mastering Humanity Skills)
(c) U3: Perluasan Ilmu Pengetahuan Tentang Malaysia (Broadening
Knowledge About Malaysia)
(d) U4: Kemahiran Pengurusan Masyarakat Yang Bersifat Praktikal
seperti Khidmat Masyarakat dan Ko-kurikulum (Developing Practical
Community-Minded Skills via Community Service and Co-curricular
Activities)

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6.0 CREDIT EVALUATION SCHEME

6.1 Course Credit
Each course will carry a specific credit value.
6.2 Credit Evaluation
One (1) credit is equivalent to forty (40) notional hours of student’s
learning time per course. Student learning time is calculated based on
all learning activities including face to face and non-face to
face/independent student learning time.

Examples of learning activities are as shown in the list below:

i) Face to face interaction/Guided Learning with

lecturers/instructors for example:

o tests/quizzes
o examinations
o seminars/ invited speakers
o tutorials
o laboratory work
o field work
o studio work/ clinical work
o project presentation
o industrial placements
ii) Independent Student Learning Time for examples
o Preparing for lessons/ tutorials/ practical/presentation
o Completing Assignments
o Completing Project Work/ Final Year Project
o Revising for Examination & Attempting Examinations
6.3 Credit Load per Semester
Students are advised to register not more than 21 credits per
semester. Students are only allowed to register more than 21 credits
in specific situations by submitting Appeal to Add Subject Form for
Dean’s approval. The approval must then be produced during
registration.
6.4 Programme Credit Requirements.
6.4.1 The credits which need to be completed in programme
depending on the requirement of that programme.

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6.5 The Maximum Period of Study

6.5.1 The maximum period of study for students including those
who have obtained credit exemptions /credit replacement is
twice of the duration of study approved.

7.0 DEFERMENT OF STUDY

7.1 Students with illness certified by a medical officer and/or specialist
can apply for study deferment. The deferment can only be for two
semesters and will not be included into the number of semesters used
for the study period.
7.2 Students who represent the University at an event at national or
international level may defer their studies. The deferment can be for
a maximum of two semesters and will not be included in the duration
of their studies.
7.3 Application for deferment is allowed for reasons other than medical
ground. The application can be made:
a) before the beginning of the semester;
b) before week 4 of the semester; or
c) between week 5 to week 9

7.3.1 Students who deferred in (b) will have to pay their tuition
fees accordingly and the record of their course registrations
will be dropped.
7.3.2 Students who deferred in (c) will have to pay the full tuition
fees; and his course grades will be recorded as ‘W’.
7.3.3 No deferment is allowed after week 9.
7.4 First semester student who has successfully applied for a deferment
may follow the programme structure of the cohort which he joins.
7.5 The deferred semester will be included in the duration of the student’s
study. The maximum duration allowed for each deferment is one year
or two consecutive semesters provided that the student can still
complete within the total period of study allowed (Refer to 6.5 for
maximum period of study)
7.6 Students instructed to defer his studies or has been suspended due
to disciplinary action will have the period of deferment counted into
the number of semesters within the period of study.

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7.7 Deferment for unregistered students

Students who did not register their semester and/or courses can be
deferred for a maximum of two consecutive semesters. If they still fail
to register in the following semester, they will be dismissed from the
University.
7.8 Change of Status from Deferment to In Study
Students may apply to re-activate their registration status from ‘Defer’
to ‘In Study’
7.8.1 Any request to activate a student registration status from
‘Defer’ to ‘In Study’ within the same semester, must be made
to the Dean of the institute. This must be done by week 4.
7.8.2 For cases involving mental health, any request to activate the
student’s status from ‘Defer’ to ‘In Study’ must be made to the
Dean of Institute and must be accompanied with the
certificate of mental state.

8.0 CHANGE OF ACADEMIC PROGRAMME

8.1 Students can only change programme ONCE.
8.1.1 Application attempt stated in 8.1 (above) exclude any
application made by students during the orientation week.
8.2 The approval to change from one academic programme to another
must be obtained from the Dean of the Institute before the new
semester begins.
8.3 The student will be registered as a first-semester student of the new
academic programme.
8.4 The student is allowed to apply for credit transfer for all courses taken
in the first programme,

8.4.1 Conditions of credit transfer are stated in 10.0 conditions for

Transferring Credits and Exemption of Course.

8.4.2 The Credit Transfer application process as described in 11.0

Application for Credit Transfer and Course Exemption.

8.5 The student will follow the same programme structure that is being
followed by the cohort that he later joins at the new programme.
8.6 The maximum study duration is based on the new academic
programme.

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9.0 CREDIT TRANSFER

9.1 A student is allowed to transfer credits for courses which he has

already taken and passed at another academic programme prior to
his admission into the University.
9.1.1 The student must not have failed the previous programme.
9.2 Credit transfer is divided in two categories.
9.2.1 Vertical transfer - transfer of credits from a completed lower
level programme to his current programme of study which is
of a higher level.

9.2.1.1 Credit transfer from Certificate (MQF Level 3) to

Diploma (MQF Level 4) is allowed with maximum of
30% to 50% from the total credit to graduate (TCG)
based on Table 1.
9.2.1.2 Credit transfer from Diploma (MQF Level 4) to
Bachelor (MQF Level 6) is allowed with maximum of
30% to 50% from the total credit to graduate (TCG)
based on Table 1.
9.2.1.3 Advanced diploma students (who also hold a
diploma) may consider credit transfer with maximum
of 50% based on Table 1 depending on the respective
programme standard requirements.

9.2.1.4 The Vertical Credit Transfer is NOT ALLOWED for

credits gained at foundation level when the student
continues his study at diploma and bachelor’s degree
level.

Table 1 :
Accredited Body Percentage Credit Minimum Grade of
Transfer (%) Course
1% – 30% Grade C
MQA & MBOT
31% - 50% Grade B
ETAC* 1% – 50% Grade C
EAC 1% - 30% Grade C

* Credit transfer from 31% to 50% is only allowed if there is a formal collaboration on
programme curricula designed with UniKL.

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9.2.1.5 The Vertical Credit Transfer for MPU is only allowed

for Falsafah dan Isu Semasa course and
Penghayatan Etika dan Peradaban course under U1
Component.
9.2.1.5.1 Student is only allowed to be awarded
credit transfer ONCE throughout his/her
studies. If the student obtains credit
transfer at Diploma level, he/she may
only apply for credit exemption at
Bachelor Degree level.
9.2.1.5.2 Student is required to replace the above
said courses with other courses in U1
Component in order to fulfill the TCG
requirements.
9.2.1.5.3 Other MPU courses is not allowed for
vertical credit transfer.

9.2.2 Horizontal transfer – transfer of credits from a completed or

incompleted programme of the same level of study as
described in the situations below:
9.2.2.1 Students who already hold a qualification and
wish to pursue their study for the second time at
the same level using the said qualification.
9.2.2.2 Students who are currently enroll in a program
and wish to switch to a different program in the
same field.
9.2.2.3 Students who quit their studies and wish to
resume their studies in a different program at the
same level.
9.2.2.4 Item 9.2.2.1 until 9.2.2.3 - There shall be no limit
of credit transfer allowed if the student has
studied in UniKL. If the student is from other IHL
furthers his/her studies the amount of credit
transferable is subject to the residential
requirement of UniKL.
9.2.2.5 Students who are currently pursuing a program
and at the same time is taking course(s) from

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other IHL (for example; mobility program or
student exchange program). Credit transfer is
allowable subject to the residential requirement
with physical or non-physical presence at UniKL.
9.2.2.6 The Horizontal Credit Transfer is limited to 50%
of TCG for the programme accredited by ETAC
(Diploma and Bachelor) and EAC.

Academic Residential Requirement Semester

Bachelor 1 Semester
Diploma 1 Semester

9.2.2.7 Horizontal Credit transfer for Matapelajaran

Pengajian Umum (MPU) is allowed as long as he/she
is not in failed status.
 U1 – credit transfer can be done in package
(regardless of the course credit)

 U2, U3 & U4 need to comply with credit

transfer procedure as per item 9.0

9.2.2.8 For other programmes, kindly refer to the respective

programme standard for details.

9.2.3 Credit Transfer is also allowed for the following University

courses.

9.2.3.1 All English courses for Bachelor’s degree programmes is

allowed provided fulfills the condition outlined in clause 10.0.

9.2.3.2 Foreign Language Courses

(a) Full Equivalent

If the student has passed any FL1 and FL2 courses at

the previous Institution, and the said or another language
is offered as FL1 and FL2 at the respective Campus,
credit transfer is allowed for both FL1 and FL2.

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(b) Partial Equivalent

If the student has only passed FL1 course but did not
enroll/pass FL2 at the previous Institution, and the said
language is offered as FL1 and FL2 at the respective
Campus, credit transfer is allowed for FL1 course only.

(c) Not Equivalent

If the student has only passed FL1 course but did not
enroll / pass for FL2 at the previous Institution, and the
said language is not offered at the respective Campus,
credit transfer is not allowed due to pre-requisite
requirement.

9.2.3.3 Mathematics

9.2.4 Credit Transfer Through Micro-Credentials (MC)

9.2.4.1 Credit transfer for MC is guided by the three (3) categories

as listed below and is further explained in UniKL Guideline
on Micro-Credentials;

(i) MC which are components of accredited

programmes from UniKL only. The allowable credit
transfer is 100%.
(ii) MC which are components of accredited
programmes from multiple HEPs. The maximum
allowable credit transfer is 70%.
(iii) Stand-alone MC. The maximum allowable credit
transfer is 30%.

9.2.5 Credit Transfer Through MOOCS (CTM)

9.2.5.1 CTM is an integral part of APEL(C). As such, credits

awarded through the CTM process shall not exceed 30% of
the total graduating credits of a specific programme of study.

9.2.6 For credit transfer based on Accreditation of Prior Experiential

Learning (C) or APEL (C),

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9.2.6.1 the applications will be mainly from students who have
attained desired competency level for the course. The
credits earned will contribute towards the graduating credit
but will not be counted towards the Grade Point Average
(GPA) and the Cumulative Grade Point Average (CGPA).
9.2.6.2 the maximum percentage of credit transfer through APEL(C)
is 30% of the total graduating credits of a specific
programme of study.
9.2.6.3 This percentage is in addition to the credit transfer provision
based on the existing formal credit transfer policy. The
maximum credit transfer allowed through APEL(C) at the
various MQF levels is as illustrated in Table 2.

Table 2: Maximum credit transfer allowed through APEL(C) at the

various MQF levels

Award based on the Malaysian Minimum 30% from the minimum

Qualifications Framework (MQF) graduating credits of the
credits coursework component
Level 6: Bachelor’s Degree 120/140 36/42

Level 4: Diploma 90 27

Level 3: Certificate 60 18

9.2.6.4 Credits awarded through APEL(C) can be transferred to

another programme within the same institution if the course
for which credits have been awarded through APEL(C) has
the same learning outcomes.
(i) The credits awarded must be equivalent to the credit
value of the course applied for APEL(C). Award of
partial credits will not be allowed.
(ii) Credits awarded for a course are only applicable to the
specific course applied for. Credits are not
automatically applicable to prerequisites (if any) of the
specific course.

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9.2.6.5 Assessment for credit award should be carried out
separately for each course. Credit award cannot be granted
on a block basis.
9.2.6.6 APEL(C) is applicable for all courses except for final year
project-based courses and dissertations.
9.2.6.7 Student will have to identify the potential courses for
APEL(C) in first semester.
9.2.6.8 Application will have a maximum one and a half year to
complete their APEL(C) assessments and to obtained
results.

9.3 All applications for Credit Transfers must fulfil the requirements in
10.0 below.

10.0 THE CONDITIONS FOR TRANSFERRING CREDITS AND

EXEMPTION OF COURSES

10.1 The credit of a course may be transferred or exempted if:

10.1.1 the course (s) are of the same credit value or equivalent or
more, to the course(s) in the new programme; except for
courses listed under MPU U1 category in Horizontal Credit
Transfer;
10.1.2 the course must be equivalent/similar to 80% in content
based on comparison;
10.1.3 the course must be from an accredited programme (inclusive
of Provisional Accreditation) from relevant authority are
eligible for credit transfer;

10.1.4 the student must have obtained at least a grade C or

equivalent in the courses; and

10.1.5 Programme knowledge currency is valid within 5 years.

10.2 For a combination of courses from the previous academic programme

to be considered for credit transfers to one (1) University course, the
student must have obtained a minimum of grade C in each of the
courses being combined.

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10.3 Course Exemptions
10.3.1 Course Exemption allows a student to be exempted from
having to take a course but he must replace the credit in order
to fulfil the required total credit to graduate.

10.3.2 Course Exemption applies to previous courses which were

taken at another programme of study but the credit value of
courses under this category is NOT recognised as fulfilling
the credit requirement to graduate in the current programme
of study. Students need to register in other course to fulfil the
required credits to graduate.The value and grade of the
replacement courses will be calculated into the student’s GPA
and CGPA.

11.0 APPLICATION FOR CREDIT TRANSFER AND COURSE

EXEMPTIONS

11.1 All applications for credit transfer must be accompanied with:

(i) the certified copies of the original transcript or examination
results, and
(ii) syllabus or outline of the courses from the relevant
institutions.

11.2 Students wishing to undergo temporary studies in 9.2.2 (ii) in a

different institution recognized by the University must obtain a prior
written approval from the University.

11.3 Applications must be made

(i) within the first semester for new students, or
(ii) before the end of the final examination week of the first
semester for student who change his programme or for
student returning to the University after undergoing mobility
programme (refer to 9.2.2(ii))

12.0 GRADE SYSTEM

12.1 Grade and Point Values

12.2 A student’s performance in a course is reflected by the grade

received.

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12.3 The relationship between the Grade and Point Value is as shown in
Table 3

Table 3: The Relationship between Grade and Point Value

Mark Grade Point Value Status
80 - 100 A 4.00
75 - 79 A- 3.67
70 - 74 B+ 3.33
65 - 69 B 3.00
60 - 64 B- 2.67 PASS
55 - 59 C+ 2.33
50 - 54 C 2.00
45 - 49 C- 1.67
40 - 44 D 1.00
0 - 39 F 0.00 FAIL

Table 4: The Relationship between Grade and Status for Industrial

Training
Mark Grade Description Status
80 - 100 M Merit Pass
50 - 79 S Satisfactory Pass
0 - 49 F Fail Fail

Table 5: The Relationship between Grade and Status for Co-

Curriculum
Mark Grade Description Status
40 - 100 S Satisfactory Pass
0 - 39 F Fail Fail

12.4 Passing Grade

12.4.1 The general passing grade for all courses is D and above
except for Industrial Training and Co-curriculum. However, in
some UniKL programmes, the passing grade for each course
may depends on the requirements of the institute which have
been endorsed by the Senate.

12.5 Passing a Technical Course

12.5.1 In some programmes, students are required to pass both or
one of the assessments components of a course before he is
considered to have pass a course.

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12.5.2 This is typical for programmes with professional or industrial
accreditations.

12.6 Grade Points

12.6.1 The points are counted by taking the total credit for a particular
course and multiplying it with the point value of the grade
received for a particular course. For example a student who
receives an A in Calculus which carries 3 credits receives 12
grade points for the course (3 credits x 4.00 point value for an
A).

12.6.2 The semester grade point is the total grade points from all
courses taken in one semester.

12.7 Calculating the GPA and CGPA

12.7.1 The Grade Point Average (GPA) is defined as the total grade
point received by a student in a semester divided by the
number of credit calculated in that semester.

Total Grade Point for one semester

Total Credit Calculated for one semester

12.7.2 The Cumulative Grade Point Average (CGPA) is defined as

the sum of all the semester grade points divided by the total
credit hours counted for all semesters.

Total Semester Grade Points for All Semesters

Cumulative Credit Calculated for All Semesters
Please refer to Appendix 1 for examples.

12.8 Re-Sit Examination

12.8.1 The re-sit examination is allowed for a student who fails, not
more than 2 courses in his final examinations, to attempt the
re-sit at the time and date scheduled after the release of the
results;

12.8.2 The student must already attained at least 40% of his total
coursework marks for the failed courses attempted in 12.8.1.

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12.8.3 The students need to be advised that:

i) the marks of the re-sit examination taken will be added to

his coursework marks to decide on the results of the
course;
ii) the student will attain not more than C grade or otherwise
stipulated by the respective professional or governing
body.
iii) he will need to pay RM50 administration fee per course.
iv) the marks and grade will affect the student’s GPA or
CGPA
v) If he fails the re-sit examination, he will have to repeat the
course when it is offered for next registration.

12.9 Repeating Courses

12.9.1 Students who failed a course are required to repeat the failed
course during their study if they does not fulfill the condition in
12.8 or he/she fails the re-sit examination. For the purpose of
calculating the CGPA, the failed course will be replaced with
the best grade received.

12.10 Status Other Than Grades

12.10.1 Other than the A, B, C, D, F above, the following status are

also used:
12.10.1.1 I = Incomplete. The Incomplete (I) status is awarded to
students who fail to sit for an examination or fail to complete
assignments such as projects and such, in the time given,
due to illness and supported by verifications by a Medical
Officer or for other reasons with the approval of the Dean.
The student is required to sit for a special examination as
replacement for the initial examination or finish the
incomplete assignment at a date to be fixed by the Dean. An
appropriate time extension will be considered but the grade
for the course must be available to be endorsed at the next
Senate meeting.

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12.10.1.2 IP = In Progress. This status is given to students at the end
of the first semester of their Final Year Project. This status
indicates the work progress of the students before a final
grade is awarded in the later semester. The grade is
applicable to all bachelor students who register for the part I
of the WPB49806 Final Year Project.

12.10.1.3 IS= In Complete due to alleged breach of Academic

Integrity pending results of enquiries.
12.10.1.4 CCT= is given to students who have been granted credit
transfer for certain courses in accordance to relevant
regulation.
12.10.1.5 CE = is given to the course which has been granted Course
Exemption.
12.10.1.6 S = Satisfactory and F=Failed. This status is given to courses
such as Industrial Training and Co-Curriculum.
The S status will be given to students who have fulfilled the
requirements satisfactorily. The S status is not calculated in
the GPA and CGPA. A student who obtains an ‘F’ status is
required to repeat the course to qualify for an ‘S’ status.

12.10.1.7 M = Merit. This status is given to students who obtained >

80% in the Industrial Training assessment. The status M will
be given to students who have fulfilled the requirements
excellently. The ‘M’ status is not calculated in the GPA and
CGPA.
12.10.1.8 W = course Withdrawal. This status is given to students who
withdrew a registered course within the allocated time, as
provided for in 4.4. The subject will not be calculated in the
GPA.

12.10.1.9 AU = Audit. This status will be given to students who have

registered for a course which is not in the programme
requirement and will not be calculated in the student’s GPA
or CGPA.
12.10.1.10 XB = Bar from Examinations. This status will be given to
students who fail to attend more than 80% of lessons.
Students with this status are considered to have failed in the
final examination and also in the overall assessment of the
course.

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12.10.1.11 XA =Absent during Final Examination. This status will be
given to students who fail to attend the final examination
without medical reason or approval by the Dean.
12.10.1.12 XM=Examination/Academic Misconduct. This status is given
to students who have been failed due to commission of
examination or academic misconduct.
12.10.1.13 Students with Grade XB, XA and XM will be given grade
point of 0.00.
12.10.1.14 The XB, XA and XM will appear in their examination results
slips but will not appear in their academic transcript.
12.10.1.15 CT (APEL) - the status of a course which have been awarded
credit through Accreditation of Prior Experiential Learning
(C) ((APEL C)).

13.0. ATTENDANCE
13.1 Students must attend all classes and other instructional activities
conducted by the University.
13.2 Students with less than 80% attendance from the total contact hours
for the courses with final examinations, without reasons acceptable
by the Dean, are not allowed to sit for the final examination of the
course.

13.2.1 The subject affected in 13.2 will be given status XB. The
student is deemed to have failed the course.

13.3 Students with less than 80% attendance from the total contact hours
for the courses without final examinations, without reasons
acceptable by the Dean, no further evaluation on coursework will be
allowed and students will be given an overall Grade F.

14.0 ELIGIBILITY TO SIT FOR FINAL EXAMINATIONS

14.1 Students shall not be allowed to attempt the examination for courses
which they have not registered for.

14.2 Students must pay for their university fees prior to sitting for their
examination. Otherwise students will be barred from taking the
examinations.

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15.0 EVALUATION SCHEME
15.1 Course Evaluation
15.1.1 Assessments for each course will be carried out periodically
and continuously based on work done within the academic
weeks in a semester in the manner determined by the
Institute or in accordance with University’s approval.
15.2 Types of Assessment

Students’ performance is assessed in the following manner:

15.2.1 Coursework through tests, assignments / project and quizzes.
Contribution from coursework should not be more than 60%
except for courses which are assessed entirely based on
coursework. However, in some courses the contribution for
coursework may depends on the requirements of the
institute which have been endorsed by the Senate.
15.2.2 Final Examinations will be held at the end of each semester
for each course taken. Not more than 40% from the total
marks are to be allocated for the final examinations. However,
in some courses the contribution for final examination may
depends on the requirements of the institute which have
been endorsed by the Senate.

15.2.3 Final examinations must be held within the allocated time and
in modes approved by the University.
15.2.4 All students, with the exception to barred students, are
required to sit for the final examinations of courses which they
have registered for.
15.2.5 Students who fail to sit for the final examinations:
a) with reasons acceptable to the Dean, will be given an
‘I’ (Incomplete) status for the course and will be required
to sit for a special examination session to change that
status.
b) without reasons or with reasons not acceptable to the
Dean, the student will be given an ‘XA’ for the course and
is required to repeat the course.
c) due to poor attendance record and are barred from
examinations, will be awarded with grade ‘XB’ for the
course and is required to repeat the course.

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15.3 Announcements of the Provisional Examination Results

15.3.1 Provisional Results of ‘Pass’ or ‘Fail’ may be released to
students after the University Examination Board meeting.
However the results are subject to Senate’s endorsement.

15.3.2 Students who wish to appeal against their academic

standing may do so based on the Provisional Results.

15.4 Announcement of the Official Examination Results

15.4.1 The Official Examination Results will be announced after

the endorsement by the Senate of the University.
15.4.2 The Official Examination Results are released to students
who do not have any outstanding University fees.
15.4.3 The student’s results may be released to a third party as
agreed by the student (in writing) and if the student has no
outstanding University fees.

16.0 ACADEMIC STANDING

16.1 Students’ academic performance and standing are evaluated using
the Cumulative Grade Point Average (CGPA) and is applicable to all
compulsory semesters.

16.2 The term ‘Good Standing’ (GS) or ‘Pass’ is given to students with
CGPA > 2.00.
16.3 “Probation’ (P) is for students with CGPA < 2.00.
16.4 Students with “Probation’ (P) status will be placed under Academic
Probation Period in the following semester.

16.5 The Academic Probation Period will end when the student achieves
CGPA ≥ 2.00.
16.6 Status of Probation (P) is divided into two (2) categories:
16.6.1 P1-First Probation
The student has acquired a CGPA of more or equal to 1.67
but less than 2.00 in a semester, for the first time.
(1.67 ≤ CGPA < 2.00)

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16.6.2 P2-Second Probation

The student has acquired a CGPA of less than 2.00 but
more or equal to 1.67 after he has obtained a P1 status.
(1.67 ≤ CGPA < 2.00 after P1)

16.7 During the Academic Probation Period, the student is not allowed to
register for more than 12 credits. However, the Dean will have the
discretion in determining the number of courses appropriate for the
student to register.

16.8 The status of Failed and Out (F&O) will be given to a student if he
obtains:
16.8.1 CGPA < 1.67 at any examination
16.8.2 CGPA < 2.00 after P2

16.9 The range of CGPA mapped to the Academic Standing is

summarized in Table 5

Table 5: The Range of CGPA Mapped to the Academic Standing

Academic Standing CGPA Range
Good Standing (GS) CGPA ≥ 2.00
Probation 1 (P1) 1.67 ≤ CGPA < 2.00
Probation 2 (P2) 1.67 ≤ CGPA < 2.00 after P1
Failed and Out (F&O) CGPA < 1.67 or
CGPA < 2.00 after P2

16.10 The UniKL Senate will determine the status of students who have
attained GPA < 1.00 AND with CGPA > 1.67.

16.10.1 The UniKL Senate may decide, based on the institute’s

recommendation, one of the decisions below:

i. allow the student to continue with his studies

ii. instruct the student to defer his study for one
semester

iii. terminate the student’s study status

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16.11 Breach of the Examination Rules and Regulations
The course attempted by the student who has been reported to have
breached the examination rules and regulations will be given the
status of ‘IS’ pending the results of the Academic Disciplinary
enquiries. If the reported breach is proven and the student is
penalized, the grade XM will be awarded for that course.

17.0 DEAN’S LIST

17.1 The Dean’s List is awarded to students with GPA ≥ 3.50. Students
must have registered for a course load of not less than 12 credits and
have not obtained less than C grade for any course in the current
semester.
17.2 Some programmes may observe different Dean’s List requirements.
17.3 The respective Institute will issue a Dean’s List certificate to the
students receiving the awards.
17.4 Students’ results slip will carry the Dean’s List award notation.

18.0 GRADUATING
18.1 Graduation Requirements
18.1.1 Students are awarded the Diploma/Bachelor’s Degree when
they fulfill the following criteria:
(i) Passed all the required courses and complete the
minimum credit to graduate for the academic
programme;
(ii) Obtained an overall CGPA ≥ 2.00.
(iii) Fulfilled all other academic requirements to
graduate
18.2 Verifying Study Completion Status
18.2.1 Students in their final semester are required to verify their
study completion status for graduation purposes.
18.3 Classifications of Qualification
18.3.1 The classifications of qualification of Universiti Kuala Lumpur
Bachelor Degree programme is summarized in Table 6.
Cumulative Grade Point Average Class
(CGPA)
3.50 - 4.00 First Class
3.00 - 3.49 Second Class Upper
2.00 - 2.99 Second Class Lower

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As endorsed in Senate 1/2005 (22 March 2005)

19.0 ACADEMIC APPEALS

19.1 Appeals to Review Assessment
19.1.1 Appeals for re-assessment of the final examination can be
made by filling the ‘Appeal on Examination Grade’ form.
19.1.2 The student’s answer scripts will be re-assessed.
19.1.3 Applications must be made to the respective Dean, within 14
days after the announcement of the official final examination
results.
19.1.4 A payment of RM100.00 per course is required for re-
assessment.
19.1.5 The payment is refundable if the advised grade is higher
from the grade obtained earlier. However, if the revised grade
is lower or unchanged, the processing fee will not be
refunded.
19.1.6 Once the final results have been released, the review
coursework are not allowed for coursework already released
via the official student portal, by lecturers during the semester

19.1.6.1 However, the review of coursework may be

allowed if the student can show that the
coursework in question has not been released
in the manner prescribed in 19.1.6.

19.1.6.2 The review above must be allowed only with

the Dean’s permission.

19.1.6.3 A payment of RM100.00 per course is required

and the payment is refundable if the advised
grade is higher from the grade obtained
earlier. However, if the revised grade is lower
or unchanged, the processing fee will not be
refunded.

19.2 Appeals for Re-Admission

19.2.1 ONLY ONE re-admission after withdrawal or termination of
studies is allowed for students.

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19.2.1.1 who withdrew or terminated from study (refer 7.7);
or
19.2.1.2 who have been terminated by the University on
academic reasons (refer 16.8);.

19.3 Students whose studies have been terminated based on academic

reasons (refer 16.8) may appeal to the Dean of the respective institute
within 14 days after the announcement of the official results.

19.4 If the appeal is rejected at institute level, student may further appeal
to the Senate Appeal Committee.

19.5 The decision made by the Senate on appeal is final.

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Appendix 1

Example 1

1. Calculation of the Grade Point Average (GPA) is as shown below:

a) The Grade Point Average (GPA) is defined as the total

grade point received by a student in a semester divided by the
number of credit hours counted in that semester.

b) The semester grade point is the total grade points from all
courses taken in one semester

Semester Grade Points for one semester

GPA =
Total Credit Calculated for one semester

Example 1

Semester 1
Course Grade Point Credit Point Value x
Value Credit (Grade
Point)
ABC12103 A 4.00 3 12.00
DEF10452 C 2.00 2 4.00
GHI11103 B+ 3.33 3 9.99
JKL10113 D 1.00 3 3.00
MNO10212 B+ 3.33 2 6.66
13 35.65

GPA = 35.65 = 2.74

13

2. Calculation of the Cumulative Grade Point Average (CGPA) is

shown below

The Cumulative Grade Point Average (CGPA) is defined as the sum

of all the semester grade points divided by the total credit counted
for all semesters.

Total Semester Grade Points for All Semesters

CGPA = Total Credit Calculated for All semesters

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Example 2

Semester 1

Course Grade Point Credit Point Value x

Value Credit
(Grade Point)
ABC10203 A 4.00 3 12.00
DEF10102 C 2.00 2 4.00
GHI10303 B+ 3.33 3 9.99
JKL 10111 D 1.00 3 3.00
MNO12102 B+ 3.33 2 6.66
13 35.65

Semester 2
Course Grade Point Credit Point Value x
Value Credit (Grade
Point)
MFI12303 B 3.00 3 9.00
MIIT10202 B+ 3.33 2 6.66
BMI10203 A 4.00 3 12.00
MSI10102 A 4.00 2 8.00
CTL10112 F 0.00 2 0.00
12 35.66

CGPA up to the (35.65+35.66) = 2.85

second semester = 25

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EXAMINATION RULES AND REGULATIONS

20.0 COMMISSION OF AN ACADEMIC OFFENCE

20.1 Academic offence is actions which would have the effect of unfairly
promoting or enhancing one’s academic standing within the entire
community at an Institute of Universiti Kuala Lumpur.

20.2 There are two categories of academic offences.

20.2.1 Academic Misconduct

20.2.2 Examination Misconduct

20.3 The Academic Misconducts are as listed below, the list is however, not
exhaustive.

20.3.1 Plagiarism
Plagiarism consists of, but is not limited to, copying portions of
the writing of others with only minor changes in wording, with (a)
inadequate footnotes, quotes, or other reference forms of citation
or (b) only a list of references. Paraphrasing without appropriate
citation is also plagiarism.

With group work, where individual members submit parts of the

total assignment, each member of a group must take
responsibility for checking the legitimacy of the work submitted
in his/her name. If even one part of work contains plagiarised
materials, penalties will normally be imposed on all group
members, equally.

20.3.2 Collusion
Collusion is when a student or students collaborate with another
student or students as an individual or group with the intention of
cheating to gain a mark or grade to which they are not entitled.
Students who allow another to copy their work are also
committing collusion and both copier and the provider of the work
are liable to be penalized.

20.3.3 Fraud and forgery

The commission of fraud and forgery include but not limited to
falsification of University academic records, including attendance
records, medical certificate and other records regarding oneself
or others, forging the signature on any official University forms,
altering or changing an examination results or like document so
as to mislead other or causing false information to be presented
at an academic proceeding.

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20.3.4 Fabrication or misrepresentation

The presentation of fabricated data, results, references,
evidence or other material or misrepresentation of the same. For
example:

• claiming to have carried out experiments, observations,

interviews or other forms of research which a student has
not , in fact, carried out;

• claiming to have obtained results or other evidence which

have not, in fact, been obtained;

• in the case of professional qualifications, falsely claiming to

have completed hours in practice or to have achieved
required competencies when this is not the case;

20.3.5 Abuse of Resources

Infringing upon the rights of other students to fair and equal
access to any University library materials, labs and comparable
or related academic resources as well as the University’s
computer system.

21.0 EXAMINATION RULES AND REGULATIONS

21.1 CONDUCT DURING EXAMINATION

BEFORE EXAMINATION
Students Candidates must comprehend the examination rules and
regulations and to prepare themselves accordingly

21.1.1 Check the examination schedule and take note of examination

serial number and dates well in advance.

21.1.2 Bring the Student Card and the Examination Entry Slip to the
examination venue. A student will not be allowed in if he did not
bring any of these documents.

21.1.2.1 Candidates without a valid Student Card or Examination

Entry Slip will not be allowed to take the examination
unless they have a written approval from the Deputy
Dean, Academic & Technology or the Head of the
Academic Services Section.

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21.1.3 Be present outside the Examination Hall or venue at least fifteen

(15) minutes prior to the commencement of the examination.

21.1.3.1 Empty their pockets and ensure that their pencil cases,
calculator covers and any other receptacle(s) are clear
of pieces of papers or notes (of any kind, regardless of
their relevancy to the examination in question);

21.1.3.2 Only the Student ID Card and a clean, unmarked Exam

Entry Slip are allowed into the hall, unless there are
other references allowed by the Deputy Dean,
Academic & Technology.

21.1.4 Enter the examination hall after the announcement made by the
Chief Invigilator fifteen (15) minutes prior to the commencement
of the examination. Candidates are required to enter the hall
using the assigned entrance/s.

21.1.5 Candidates who arrived within the first thirty (30) minutes after
the examination has commenced, will be allowed to take the
examination. However, no additional time will be given to this
candidate.

21.1.6 Candidates who arrived more than thirty (30) minutes after the
examination has commenced will not be allowed to take the
examination.

21.1.7 Candidates are strictly prohibited from bringing into the

examination hall any of the following: books, papers, pictures,
notes, ‘programmable calculator’, smartwatch, handbag,
handphone, hand-held computer, earphones, any other blue-
tooth enabled electronic devices, or devices or equipments.

21.1.8 If the items in 21.1.7 are allowed to be brought into the exam
venue due to security reason, all items must be placed inside an
A4 envelope provided and the envelope must be placed
underneath the candidate’s seat.

21.1.9 Candidates are not allowed to bring or consume food, drinks or

smoke in the Examination Hall, except plain drinking water.
21.1.10 Upon taking their seats in the examination hall, all candidates
are required to:

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21.1.10.1 Check their pockets, pencil case, calculator cover and

their persons to ensure that they have not mistakenly
brought in items which are not allowed to be brought
into the examination venue.

If there are such items, the items have to be put inside

the A4 size envelope provided, immediately, and place
the envelope underneath their seats.

21.1.10.2 Produce their Student Card and their Examination

Entry Slip and place them on the top right hand corner
of the table throughout duration of the examination for
inspection by the invigilators.

IN THE EXAMINATION HALL

21.1.11 Ten (10) minutes prior to the commencement of the examination,
candidates are allowed to:

21.1.11.1 Read and follow the instructions on the

COVER PAGE OF THE ANSWER BOOKLET
only, and other attachments, if any, provided
as or part of the
questions.
21.1.11.2 Fill-in particulars required on the cover page
and in the examination attendance slip on the
cover of the examination answer booklet and
other information as required or as advised by
the Chief Invigilator. Candidates are not
permitted to write their names on the answer
booklet or attachments
21.1.11.3 Stationery Item - Ensure that only pens, pencils
and erasers are taken into the examination
venue. Pencil cases must be put inside the
envelope provided and placed underneath the
candidates’ seats.
21.1.11.4 Ensure that the correct question paper is
supplied, with sufficient pages as stated before
attempting to answer the questions.
21.1.11.5 Immediately inform the invigilators present in
the event that the candidate has been supplied
with an incorrect examination paper.

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21.1.12 Candidates are warned not to tear of pages from the answer
books or write on pieces of papers.

21.1.13 Candidates are strictly not allowed either to answer the questions
before the announcement of the commencement of the
examination or to continue writing after the announcement made
by the invigilators on the expiry of the examination duration.

21.1.14 Candidates are not permitted to leave the examination hall within
the first thirty (30) minutes after the commencement of the
examination and fifteen (15) minutes before the completion of
the examination.

21.1.15 Any form of communication among candidates as well as

between candidates and other parties is strictly prohibited.

2.1.15.1 Candidate who wishes to communicate with

invigilators may raise their hands.

21.1.16 Candidates are not permitted to render or receive any form of

assistance on matters that pertain to the examination, when the
examination is in progress, without the permission from the Chief
Invigilator.

21.1.17 Candidates must adhere to the instructions of the Chief

Invigilator or invigilators.

21.1.18 Candidates who fall ill or are not able to continue with the
examination must inform the Invigilator.

END OF EXAMINATION

21.1.19 At the end of the examination period, the answer booklet cover
sheet and/ or the answer scripts must be arranged and tied as
instructed.

2.1.19.1 Candidates must ensure that their particulars are

completed on the extra answer scripts or any other
attachments submitted apart from the answer
booklet(s). Do not write the candidates’ name.

21.1.20 Blank, used and spoiled answer sheets and/ or answer booklet
cover sheet are not allowed to be brought out of the examination
hall.

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21.1.21 Candidates to take all their belongings from the A4 size envelope
provided, before leaving the exam venue.

21.1.22 Items that are loaned to students by the University for purpose
of use during the examination must be returned to the invigilators
at the end of the examination.

21.1.23 Candidates must remain seated in the examination hall unless

allowed otherwise by the Invigilator.

21.1.24 Candidates must leave the examination hall in an orderly

manner.

22.0 EXAMINATION MISCONDUCT

22.1 An examination misconduct is any attempt to give or obtain assistance

in a formal academic exercise (for example: an examination) without due
knowledge or permission of the organizer, which may have an unfair
advantage in promoting one’s academic performance or standing.

22.2 Any offence committed under provision 22.3 shall be construed as a strict
liability offence as students have already been given the opportunity to
remove all notes, items and materials which are not allowed during the
examination as provided in 21.1.7.

Where the alleged actis stated as a strict liability offense, it need not be
proved that the student has the intention (mens rea) to commit the
offence. It is sufficient to adduce that the offences had occurred at the
material time.
22.3 After placing all his belonging in the envelope provided and the envelope
is placed under his seat a candidate may be said to have committed a
breach of the examination rules or regulations if he has committed any of
these actions:

22.3.1 Possessing any unauthorized materials or devices in or within

the vicinity of the examination venue. These unauthorized
materials or devices may include, but not limited to:

22.3.1.1 A bag, writing paper, books, manuscript or other than

the specified material;

22.3.1.2 A mobile telephone or other communication devices;

22.3.1.3 Any type of playback devices, digital media player,

hand-held computer, blue-tooth enabled electronic
devices and smartwatch;

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22.3.1.4 Any type of programmable calculators or devices with

store memory capability. If permitted to be used,
students are to clear the memories of programmable
calculators or devices and remove them from
calculator cases before taking them into the
examination venue;

22.3.1.5 Written or printed notes of any kind or size, regardless

of its relevancy to the examination effected;

22.3.1.6 Writing on any part of the body, (not being tattoo

required by culture) or items of clothing;

22.3.1.7 Writing on instruments or stationeries.

22.3.2 Giving or receiving or possessing any material, regardless of its

relevancy to the examination questions during the conduct of
examination in or outside the examination venue.

22.3.3 Referring and using any prohibited reference materials in or

outside the examination venue during the examination.

22.3.4 Communicating to other candidates in or outside the

examination venue when the examination is still in session.

22.3.5 Soliciting, obtaining, possessing, or distributing to another

person an examination document prior to or subsequent to the
administration of the examination in or outside the examination
venue.

22.3.6 Altering or changing an examination or comparable document so

as to mislead other users or the reader.

22.3.7 Substituting for, arranging for substitution by another student, or

otherwise representing oneself as another person during an
examination session or comparable circumstances.

22.3.8 The above list is not exhaustive and other instances of academic
offence may occur. Their identification will require prudent review
by the Academic Disciplinary Committee. The above definition
and examples apply to all schools and institutes in Universiti
Kuala Lumpur.

22.4 Candidates who have been alleged to breach any part of the Examination
Rules and Regulations will be referred to the Academic Disciplinary
Committee.

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23.0 PENALTY

23.1 For academic misconduct, the penalty can be any one or a combination
of two or more of the following penalties ranging from:

a) Reprimand students in writing;

b) Re-do of assignment with reduced marks;
c) Award 0 mark for the student’s work;
d) Reduce 50% marks for student’s coursework;
e) Suspend for one semester;
f) Expel from the University

23.2 For examination misconduct during examinations; if the student is

found to have committed a breach of the examination rules and
regulations, the student can be imposed with any of the following
penalties

(a) Reprimand, or
(b) Grade ‘F” for that particular course, or
(c) Grade ‘F’ for that particular course and suspension from the
University for one semester (long semester); or
(d) Expel from the University.

23.3 If the penalty to be imposed is suspension or expulsion, the decision must

be endorsed by the Senate.

The latest revision followed the endorsement by the University’s Senate No. 110 (5/2021) (28
July 2021) and shall apply to all UniKL undergraduates’ students in the diploma and bachelor
degree programmes unless otherwise provided.

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24.0 GENERAL ALLOCATIONS

24.1 Any mode and administrative procedure codes can be made to the
University rules under this provision. Such modes and administrative
procedures must be obeyed. However the Senate reserves the right
to make amendment to them from time to time as deemed necessary.

24.2 Provision to this rule is applicable to students entering Universiti Kuala

Lumpur in the period this edition is enforced. However the University
reserves the right to require that the application of the terms amended
from time to time, for acceptable reasons.

24.3 President/Chief Executive can consider appeals on any regulations

provided for herein and on his / her discretion allows for exemptions
where appropriate.

This latest revision shall apply to all undergraduate students.

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Appendix 2
Date:……………………………..

The President/Chief Executive Officer

Universiti Kuala Lumpur

Dear Sir

STUDENT DECLARATION

I as named below declare that I:

1. Understand, appreciate, and will comply with all regulations stipulated in this University Rules and
Regulations (URR) Handbook.

2. Am responsible and will proactive in obtaining guidance and advice from the lecturers, Student
Academic Advisors, Coordinators, Sections Heads, administrative staff and the Administration of
Institutes for any form of predicaments.

3. Will take appropriate actions pertaining to the stipulated regulations stated in the University Rules
and Regulations (URR) handbook which are (and not limited to):
a) to fulfill all the academic requirements stipulated in the curriculum of the Academic
Programme enrolled at the UniKL;
b) to attend lectures/practical training/industrial training/practicum/clinical training specified by
the University.
c) to complete the registration exercises in the programme enrolled within the specified time;
d) to pay stipulated amount of the University’s fees within the stipulated time.

4. Will be responsible to fulfill all requirements of my academic programme and of my own progress
towards the completion of those requirements.

5. Will avoid reproducing or imitating closely the work and/or opinion of others obtained through prints
or electronic materials without acknowledging of disclosing their source(s).

6. Have read and understood the contents of the Universiti Kuala Lumpur’s University Rules and
Regulations Handbook and wholeheartedly agree to abide by all the rules and prohibitions as stated
in the manual.

7. Promised to abide by all further directives of prohibitions that are issued from time to time by the
UniKL authorities throughout my period of study here.

8. Am aware and understand that disciplinary action can be taken against me, if I am found to have
committed any offence as detailed in the UniKL Student Code of Conduct.

Thank You.

Yours faithfully

………………………………
(signature)

Name :……………………………………..

Identity Card No:…………………………………

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