Software Requirements Specification

for

Electricity Billing and Management

System

Prepared by :- Golsar Abhishek

Date created:-23/03/2024
1. Introduction

a. Purpose
The purpose of this document is to present a detailed description
of the Billing System. It will explain the purpose and features of
the system, the interfaces of the system, what the system will
do and the constraints under which it must operate. This
document is intended for both the customers and the developers
of the system. This SRS will allow for a complete understanding
of what is to be expected of the BS to be constructed. The clear
understanding of the BS and its’ functionality will allow for the
correct software to be developed for the end user and will be
used for the development of the future stages of the project.

b. Scope
This Billing System facilitates three main sections
ie.Electricity, telephone and water billing systems. The main
goal of introducing this system is to benefit the customers so
that all the bills could be paid with ease.

c. Overview
The description is divided into two main sections. The first
section gives the overall requirements and the second function
deals with the specific requirements of the system .
 2. Overall Description

a. Product perspective
The BS is a new system which is different from the existing
systems as it merges various billing systems as one single unit
and provides a reliable service to the customers with all the
required functionalities. This product is totally self contained.

b. Product functions
There are three main sections in the BS and their functions are as
follows:

i. Electricity Billing Section:

● This section deals with all the electric bills
● Based on the total units used, it
calculates the total bill per month.
● It displays the last date for payment
● Adds a fixed amount of due for the
monthly bill after the last date
exceeds.
● Each user is provided with a unique
user id, so that a user can log into
the system and view his account.
● The system produces the bill, which is
stored in the users respective accounts
in the form of a password protected
files
● Offline users can go in for paying through cash, if
this software is used by a government
organisation and the online users can pay the bills
online.
● After every payment, the account is updated.
● The administrator can make changes in the
basic functionalities and deal with the
databases.
ii. Water Billing Section:
● It provides similar functionalities as that of the EBS.
● The user can operate all the billing sections
using a single user id, which is the speciality of
this software.
● The unit cost is set by the administrator and
altered when required.

iii. Telephone section:

● Once the user has logged in, he can maintain all
the billing accounts in a single user account.
● It provides information about various service
providers, and their tariff.
● This section provides the bill details of a
particular user and the user can pay the bill
online.
● It also displays various offers provided by
different service providers.
● It gives two options for the customers
regarding the billing:
Pre-paid and Postpaid
● The Post-paid recharge would calculate the bill
using the total usage details, where as the pre-paid
system would work in accordance with the pre
defined offers specified by the SP.
c. User characteristics
The user doesn’t need to have any experience of using
the BS software. Little technical expertise is sufficient to
operate the software.

d. Assumptions and dependencies

It is assumed that the user will be a registered user and will be
provided with a username and password.
3. Specific requirements

a. External Interface requirements

It uses the standard Input output devices of a computer, which
include:
● Monitor
● Keyboard
● Mouse
● Printer

i. User interfaces
The user interface would include the following
features: Log In: Username and Password
Sections: Shows the EBS, water and telephone billing
system. Bill payable: Shows the amount to be paid by the
user in all the three sections.
Recharge: In the telephone billing section, it provides two
options.

Prepaid/Postpaid:
View balance: For pre-paid users, an option to view their account
balance is given.
Payment: Provides the option for online payment or to pay
through cash
Update info: Add or update customer information
Administrator:- Update tariffs for various billing
sections.

Reports: View or delete documents

Help: It helps the user to contact the administrator and send
queries.

ii. Hardware interfaces

● The system can run on any Windows based system

iii. Software interfaces

 ● The system shall interface with a database

iv. Communication Interfaces:

● This system is a stand-alone product and does
not interface with any other communication
device.

b. Functional requirements
● This software could be used either by an organization to
carry out the billing transactions or by any user who can
avail online services and can make online payment.
● The system shall provide three billing sections: EBS,
water and telephone billing section
● All the three sections provide similar functionalities.
The user can register and he will be provided with a log-
in id. Thus he can manage his account through a secure
password.
● The sections keep a track of the unit cost of their
respective sections, which is updated or altered by
the administrator.
● Based on the total usage, the system shall
calculate the amount payable and thus produce
the bill.
● The system shall provide an option for online
payment or payment through cash.
● The telephony section provides certain special
recharging offers. It updates from time to time,the tariff
of various service providers and the offers they provide
for prepaid users.
● The system shall provide a bill as a password
protected document for the online users.
● The system integrates three billing sections in a
single user’s account
● The calculation method for the total bill is embedded in
the software. The system also gives the last date for
payment as set by the standards. It later adds on the
fine amount per day for delayed payment. Those users’
 accounts that have not paid the bill for more than a
specified time are deactivated or deleted and their
account is reported to specified authorities.
● The system provides access only to the
administrator to view databases, update unit costs,
delete accounts, etc.

c. Non-functional requirements

i. Performance requirements
● Performance requirements define
acceptable response times for system
functionality.
● The load time for user interface
screens shall take no longer than two
seconds.
● The log in information shall be verified within ten
seconds.
● Queries shall return results within ten seconds.

ii. Design constraints

● The Billing System shall be a stand-alone
system running in a Windows
environment

iii. Other requirements

● The system must store several
databases like user information,
usernames, and customer feedback,
and so on.
4. Use case Diagram
5. Class Diagram
6. State Diagram
6. MODULAR DESCRIPTION

1. Module Name:
prepaid () Return
type: void
Parameters: none
Description:
● This function allows the user to avail the
facility of prepaid recharging.
● It shows the offers provided by various service providers
and allows the user to choose one of them.

2. Module Name:
update_cost () Return
type: void Parameter
:character Description:
● This function is one of the functionalities of the manager.
● It accepts a character as a parameter and based
on the received character, it updates the unit cost
for different sections.

3. Module Name:
cal () Return
type: void
Parameter : int
Description:
● This function is used to calculate the total
payable bill amount.
It takes the unit cost as its input parameter.
1. Module Name:
reg () Return
type: void
Parameter :
none
Description:
● This function is used to register the users by the manager.
● It accepts username and password from the
manager and stores it in an array.

2. Module Name:
fine () Return
type: int
Parameter :
none
Description:
● This function is used by the manager to input the fine
amount.
● This function manager logged in uname,password
registration of user user login respective bill payment
choose a sec exit updation returns an integer value which
is the fine amount.

3. Module Name:
compare() Return
type: void Parameter :
none Description:
● This function is used by both managers and users.
● It is used for validity checks of both username and
passwords.