e-Payroll User Guide

Table of Contents
First-Time User (Accessing via i-Akaun Majikan) ............................. 2
1.0 Log in via i-Akaun Majikan ............................................................................................................ 2
1.1 e-Payroll Welcoming Page (On-Boarding Set Up) ......................................................................... 4
1.2 Employer Details Settings ............................................................................................................. 5
1.3 Agencies Setting ............................................................................................................................ 7
1.4 Payroll Settings (Optional) .......................................................................................................... 11
1.5 Corporate Bank Settings (Optional) ............................................................................................ 14
1.6 Payroll Schedule (Optional) ........................................................................................................ 17
1.7 Add Employee (Mandatory) ........................................................................................................ 19
1.7.1 Import Employee Record ..................................................................................................... 19
1.7.2 Add Employee Manually ...................................................................................................... 24
 e-Payroll User Guide
First-Time User (Accessing via i-Akaun Majikan)
Describes the step-by-step guide for existing i-Akaun Majikan employers to access e-Payroll
seamlessly.

1.0 Log in via i-Akaun Majikan

For employers to access e-Payroll via logging in to i-Akaun Majikan.

Step 1: Enter User ID.

Step 2: Enter Password.

Step 3: Click ‘Login’.

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 e-Payroll User Guide
Step 4: System redirects to i-Akaun Majikan dashboard.

Step 5: Scroll down and click ‘e-Payroll’.

Step 6: Click ‘Proceed’

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 e-Payroll User Guide
Step 7: System redirects to Terms of Use & Privacy Notice page.

Step 8: Click ‘Agree’ to be redirected to e-Payroll. Click ‘Back’ to return to i-Akaun Majikan
dashboard.

Step 9: System redirects to e-Payroll Welcoming page (On-Boarding Set Up).

1.1 e-Payroll Welcoming Page (On-Boarding Set Up)

For employers to set up company’s e-Payroll settings before having full access to e-Payroll’s
functionality.

Step 1: Click ‘EN’ to switch language to English. Click ‘BM’ to switch language to Bahasa Melayu.

Step 2: Click ‘Exit ePayroll’ to return to i-Akaun Majikan homepage. (if applicable)

Step 3: Click ‘Set Up Now’

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 e-Payroll User Guide
1.2 Employer Details Settings
For employer to set up company’s information. (i.e. SSM Number/Non-SSM Number, Industry)

Step 1: Upload Company Logo. (Optional)

Step 2: Input SSM Number/Non-SSM Number.

Step 3: Enter Email Address, Mobile Phone Number, Industry & Permanent Address.

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Step 4: Click ‘Save and Proceed’. You will be redirected to Agencies Settings.

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 e-Payroll User Guide
1.3 Agencies Setting
For employer to set up company’s agencies settings (EPF, SOCSO, EIS, IRBM, Tabung Haji and HRDF).
Note that SOCSO Form 8A (.txt), EIS File (.txt), CP39 (.txt) and Tabung Haji File (.txt) generated will be
incomplete if SOCSO, EIS, IRBM and Tabung Haji’s employer code are not entered.

Step 1: Click ‘Setup Account’. Click ‘Skip Setup’ to skip setup. (Note: Statutory files generated upon
payroll processing will be incomplete if Agencies Settings is not set up completely.)

Step 2: EPF Number is not editable.

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 e-Payroll User Guide
Step 3: Employer may add employer voluntary excess for all ‘Active’ employees. (Optional, ignore if
not applicable.)

Note: By using example above, this means ALL ‘Active’ employees will be entitled to additional 5%
Employer Voluntary Excess.

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 e-Payroll User Guide
Step 4: Employer is able to view added ‘Voluntary Excess (all employee)’ in Employee Details page
after editing. Additionally, employer may still add extra voluntary excess (amount) onto specific
employees. This step is only applicable upon completing e-Payroll First Time Setup.
(Note: In Settings, if employer selects ‘Amount’ at ‘Employer Voluntary Excess for all employees’,
then employer can only add additional voluntary excess (Amount) in Employee Details page, vice
versa to ‘Percentage’)

Step 5: Enter SOCSO, EIS, IRBM, Tabung Haji Employer Code. (Note: Statutory files generated upon
payroll processing will be incomplete if Employer Codes are not entered.)

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 e-Payroll User Guide
Step 6: Switch HRDF toggle to ‘Opt In’ if employer is eligible to contribute to HRDF.

Step 7: Enters HRDF MyCOID Number.

Step 8: Selects HRDF Contribution Percentage.

Note: If employer is not eligible to contribute to HRDF, employer may switch toggle to ‘Opt Out’.

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 e-Payroll User Guide
Step 9: Click ‘Save and Proceed’ to continue.

1.4 Payroll Settings (Optional)

For employer to view e-Payroll’s pre-set compensation items. Additionally, employer may also add
customized compensation item here.

Step 1: Four compensation category can be seen (Allowance, Remuneration, Benefits in Kind and
Others).

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 e-Payroll User Guide
Step 2: Click ‘Expand’ arrow to display category items associated to the category.

Step 3: e-Payroll expands category and displays compensation items and their respective statutory
eligibility.

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 e-Payroll User Guide
Step 4: Click ‘Collapse’ button to collapse compensation category.

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Step 5: Click ‘Next’ to continue. Click ‘Back’ to return to Agencies Settings.

1.5 Corporate Bank Settings (Optional)

For employers to set up Corporate Bank account. Note that bank files generated is based on bank
selected here. Bank files will not be generated if Corporate Bank Settings is not completed. Only 1
bank are allowed at a time.

Step 1: Click ‘Setup Account’ to set up Corporate Bank account.

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 e-Payroll User Guide
Step 2: e-Payroll redirects to bank setup page.

Step 3: Select Bank. (Supported banks are currently Public Bank, CIMB, RHB, Maybank and Alliance.)

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 e-Payroll User Guide
Step 4: Enter all displayed fields. These fields are mandatory for bank file generation.

Step 5: Click ‘Save’.

Step 6: e-Payroll redirects to Payroll Schedule page.

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 e-Payroll User Guide
1.6 Payroll Schedule (Optional)
For employers to set a reminder date to serve as a payroll reminder at e-Payroll’s homepage.

Step 1: Click ‘Set Schedule’.

Step 2: e-Payroll displays date picker.

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 e-Payroll User Guide
Step 3: Selects a date. (i.e. Selects 1st)

Step 4: Click ‘Save’.

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 e-Payroll User Guide
1.7 Add Employee (Mandatory)
For employers to add new employees who are onboard with the company.

1.7.1 Import Employee Record

For employers to easily import employees who have included in the most recently posted Form A.
(Only up to 3 months). Note that this feature would not be available after successfully adding an
employee manually by clicking ‘Add Employee’ button here.

Step 1: Click ‘Import Employee Record’.

Step 2: e-Payroll redirects to Employee Record preview page.

(Note: Employer may select employees to be imported here.)

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Step 3: Employer may untick checkbox if do not wish to import particular employee into e-Payroll.

Step 4: Click ‘Import Employees’.

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Step 5: Click ‘Import Employee Record’ to import selected employees.

Step 6: e-Payroll displays congratulatory message. e-Payroll First Time Setup is complete, employer
now has full access to the functionality of e-Payroll.

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Step 7: Click employee name hyperlink.

Step 8: Enter required details in order to start processing payroll.

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 e-Payroll User Guide
Step 9: Click ‘Save’.

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 e-Payroll User Guide
1.7.2 Add Employee Manually
For employers to add employee manually if do not wishes to import them from recently posted
Form A. Note that ‘Import Employee Record’ feature would not be available upon successfully
adding an employee manually here.

Step 1: Click ‘Add Employee’.

Step 2: e-Payroll displays reminder message.

Step 3: Click ‘Add Employee’ to proceed to add employee manually. (Refer 2.4 Add Employee for
detailed guide.)

(Disclaimer: This User Guide is subject to change from time to time)

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