Digital Documentation

1. List the various components of Libre Office Writer. Explain each component in one line.
The various components of Libre Office Write are:
a. Title bar: Title bar is located on the top of Writer window. It shows the title of the
currently opened document
b. Menu bar: It appears below the Title Bar. It shows the menu items File, Edit, View, Insert,
Format, Tables, Tools, Window and Help.
c. Toolbars: The tool bar appears below Menu Bar. By default, the Standard Tool Bar and
Formatting Tool Bar will appear. The other tool bars can be activated by clicking on ‘View’
menu, and selecting the ‘Toolbars’ of submenu.
d. Standard toolbar: It contains commands in the form of icons.
e. Formatting toolbar: It contains the various options for formatting a document. A
graphical representation of commands is shown in the form of icons.
f. Status bar: This is positioned at the left bottom of the Writer window and displays the
number of pages, words, the language used, zooming, etc.
g. Scroll button and scroll bar: It is used to scroll the document.
h. Zoom: It allows to change the scale of the text and pictures in the document only for view.
It does not affect the physical document. It is used to check the finishing quality of the
document.

2. Compare the features of Manual Type Writer, Electronic Type Writer and word
processing software.
Manual Type Writer:
There are several limitations to using a typewriter, which are as given below.
• In case of any typing error, the whole sheet is required to be typed again.
• To send same letter to two or more persons with different addresses requires multiple
typing efforts.
• Typewriter does not have all the required characters or symbols. It is not possible to type
all the characters using the typewriter.
• It is not possible to produce a document in the desired format using a typewriter.
In electronic typewriter, it is possible to make changes in the content, make multiple copies
with minor changes. But it has a limitation of very small size screen to display the contents. Its
screen can view only one or two lines.
Word Processor:
In this software the document can be navigated, edited, formatted and printed. Word processing
software not only provides basic ability to enter and modify the text but also provides efficient
text manipulation functions that can be used for documentation.

3. List the features of Word Processors.

• Some of the features provided by popular word processors are as listed below.
• Create, edit, save, retrieve and print the document
• Select and move the text from one place to another in the document
• Copy the text to other places within the document
• Move or copy a selected text from one document to any other document
• Change the font size, font style of the text in the document
 • Format paragraphs as well as pages
• Check spelling and grammar
• Create table, modify the size of the selected rows, columns or cells
• Combine one or more documents
• Insert pictures or graphs within the document
• Print the selected text or selected pages of the document
4. What are the various methods for selecting the text in document? Give steps to select a
paragraph.
a. By using the keyboard:
• select the first piece of text.
• press Shift+F8. This puts Writer in ‘Adding selection’ mode.
• use the arrow keys to move to the start of the next piece of text to be selected. Hold down
the Shift key and select the next piece of text.
• repeat as often as required.
• press Esc to exit from this mode.
b. By using the mouse:
• select the first piece of text.
• hold down the Ctrl key and use the mouse to select the next piece of text.
• repeat as often as needed.
c. To select the vertical block of text select from menu: Edit → Selection Mode → Block
Area, or press Ctrl+F8 (Keyboard shortcut)

5. What is the importance of password in document? How will you protect the document
using password in Writer?
The password is very important in the document for proper authorization. We can protect the
document using the password by providing security to the users.
Only authorized users can access their documents using the password option.
With the help of passwords we can protect our delicate documents. We can make any documents
as password-protected in various technologies or editors or writers such as MS Word, Libre
office, etc. The password ensures the proper security of data. We should always use strong
passwords to avoid any hacking possibility.
Steps: File > save > put a tick on the check box Save with the Password > Click ok
6. Explain the feature Mail merge in Word Processor.
Mail Merge is a very important feature of word processor. It is used to create a series of same
documents with multiple addresses. Mail merge is the process of merging the main document
(letter or certificates) with the mailing address of various persons. The main document is merged
with the mailing address, hence the name mail merge. It is used to send invitations, letters or to
print certificates for several people. For example, if you wish to inform your customers of a new
product, then the company information and information about the new product are the same in
all the documents, but the recipient information changes (first name, last name, address, greeting
...).
7. Which two documents are essential for mail merge?
a. Main Document: Contains the content of the letter, certificate or invitation that has to be
merged with address list.
b. Data source or Address book: It is a set of mailing addresses in the form of a rows and
columns generally called database.
8. What are cursor control keys and write its function when with Ctrl key?
Cursor control keys marked as Home and End. Pressing the Home key jump to the beginning of the
line and pressing End key jump to the end of a line. When these keys are pressed in combination
with Ctrl key, the cursor jumps to the beginning and end of the document. • To jump to the beginning
of a document, press the Ctrl key, hold it down, then press the End key (Ctrl+Home). • To jump to
the end of a document, press the Ctrl key, hold it down, then press the End key (Ctrl+End).

9. List the different non printing characters and how to activate non printing character in Word
processors.
To display the non-printing character, press the toggle formatting mark (¶) or use keyboard shortcut
Ctrl + F10. The tab space is shown by → sign and spacebar is shown by dot (.)

10. Write the uses of Page break and how to insert the same in Word processor.
A Page Break or hard page break is a code inserted by a software program such as word
processor that tells the printing device where to end the current page and begin the next.
To break the current page and start the new page select Insert → Page Break from the Menu bar
or use the keyboard command (Ctrl + Enter). The Page break can also be narrowed down to the
line and column, by using Insert → Manual Break.
11. Name some objects that can be inserted in Write document.

Objects that can be inserted in a Writer document:

• Images • Shapes • Objects • Chart • Symbols
• Special Character • Tables • Header and Footer
• Page Numbers • Columns • WordArt/Fontwork