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Chapter 6-Project Implimentation and Close Out

The document discusses project implementation and closeout. It covers prerequisites for effective project implementation like forms of project organization and team building. It then discusses monitoring and evaluation and project closure. It also covers the different stages of team development including forming, storming, norming, performing, and adjourning.

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Aklilu Girma
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14 views

Chapter 6-Project Implimentation and Close Out

The document discusses project implementation and closeout. It covers prerequisites for effective project implementation like forms of project organization and team building. It then discusses monitoring and evaluation and project closure. It also covers the different stages of team development including forming, storming, norming, performing, and adjourning.

Uploaded by

Aklilu Girma
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Facilitating Project Implementation and

Closeout

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Project implementation and closure
 Prerequisites for effective project implementation

 Forms of project organization

 Team Building (human resource)

 Project planning-detailed planning for execution

 Monitoring and Evaluation

 Project Closure
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Team Development Stages

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Team Development stages
The model shows that
 As a team develops, relationships between members becomes
more stable and the team increases its ability to perform.
 The amount of time that a team spends in any one stage and
the number of times they cycle back through the stages will
vary depending on the make-up of the team, the environment
and the leadership.
 Based on the stage of development the team is in, the leader
will change their leadership approach to best meet the needs
of the team.
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Team Development Stages
(model)
Team Development Stages

1. Forming
In the forming stage,
team members are getting to know
one another, and understanding the
team’s purpose and their roles.

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Forming:
 Focus: Orientation
 Team Behavior: Dependence on its leader
 Leader Role: Direct the members
 Leader Activities:
 Outline objectives, roles, working procedures
 Communicate expectations
 Establish ground rules
 Learn about your team members
 Provide opportunities for team to get
acquainted

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Team Development Stages
2. Storming
In the storming stage,
politeness begins to wear off and
dissension occurs over basic mission
and operating procedures.

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Storming
 Focus: Clarification
 Team Behavior: Conflict
 Leader Role: Coach and mediate
 Leader Activities
 Encourage direct and frequent communication
 Establish communication guidelines
 Appreciate differences
 Surface, mediate, and resolve conflicts
 Reassure the team that such behavior is normal

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Team Development Stage

3. Norming
 When team members recognize their
differences and have started dealing with
those differences, they move to norming.

 At this stage the team members ask,


“how are we going to accomplish our
job?” “where are we now and where are we heading”

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Norming
 Focus: Communication
 Team Behavior: Cooperation
 Leader Role: Facilitate
 Leader Activities:
 Support members in their emerging roles
 Enable effective communication and flow of
data
 Focus on listening and summarizing
agreements
 Provide positive and constructive feedbacks
 Reinforce collaborative work relationships
 Arrange a team-building event

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Team Development stages

4. Performing
 This is the final stage of team
development.

 A high performing team is exactly the


one that is an effective problem-solving
unit.

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Performing
 Focus: Productivity
 Team Behavior: Interdependence
 Leader Role: Lead, delegate authority and responsibility

 Leader Activities:
 Allow a high level of autonomy
 Turn over day-to-day responsibility
 Acknowledge successes and contributions
 Encourage professional development to
enhance skills and motivate the team

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Stages of Team Development

5. Adjourning
 As a project comes to an end or a team
member leaves, the team moves into an
adjourning stage.
 This is not a developmental stage.
it is the stage of closure.
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Adjourning
 Focus: Closure
 Team Behavior: Loss or disengagement
 Leader Role: Support
 Leader Activities
 Evaluate and review results
 Acknowledge and celebrate achievements
 Bring closure to the project/team

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Key Point
Project identification
Corporate Goal  Investment opportunities
 Preliminary screening

Strategic
Project preparation/feasibility
planning
study/project appraisal
Market, technical, institutional, social,
environmental & financial
It is not worth
spending resources
Detailed planning
to thoroughly
evaluate such
proposals.
Implementation
Close out
Project Termination (Close-out)
 Is the last stage of managing the project.

 This phase marks the completion of the project wherein the agreed
deliverables are
 Project is put in to operation with arrangements for follow-up and evaluation

 Provide performance feedback, deliver project completion report, and


document the lessons learned during the project
 Complete administrative and close-out contracts; transfer or complete
commitments.
 Transfer human and non human resources to other organizations

 Terminate the project

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