Intacc Reviewer
Intacc Reviewer
a. Cash and Cash Equivalents 6. Voucher System– control over cash disbursements which
ensures that all disbursements are authorized and properly
4. What is the correct amount of cash and cash equivalents?
recorded through the use of vouchers.
a. Cash and Cash Equivalents
7. Maintaining Optimum Cash Balance- balance is just enough
to meet specific business disbursement requirements such as
taxes and current operations such as interests and payroll
INTERNAL CONTROLS OVER CASH
dues
1. Segregation of Incompatible Duties
- minimizes the risk of embezzlement.
- Authorization- manager
- Execution- concerned department
COMMON EMBEZZLEMENT TECHNIQUES √ Performing of cut-off procedures
1. Lapping– occurs when collection of receivables from one
customer is misappropriated and then concealed by applying a
PETTY CASH FUND ACCOUNTING
subsequent collection from another customer.
Petty Cash Fund– money set aside to defray small/petty
Commonly occurs when there is weak segregation of duties
expenses of the company.
such that record and custody is held by a single person.
Establishment/Addition:
HOW TO DISCOVER?
Petty Cash Fund
√ Confirmation
Cash in Bank
√ Analytical Procedures
- check is usually drawn to the order of the Petty Cash
2. Kiting– occurs by overstating the balance of cash by
Custodian
utilizing the use of check floats.
- amount is fixed and supported by a board resolution
HOW TO DISCOVER?
Payment of Expenses:
√ Preparation of bank transfer schedule
No entry. Petty cash payments are recorded in a log book
√ Obtaining cut off bank statement
called “petty cash register” and are supported by petty cash
√ Preparation of Proof of Cash vouchers which are approved by PCF custodian and immediate
supervisor of requester. Requester signs the voucher to
3. Window Dressing– fraudulently overstating assets by
acknowledge the receipt of amount indicated.
either:
- Signatory need not be as high controlled as other regular
a. Incorporating receipts of next period in the current period
disbursement vouchers since expenses for PCF are normally
by leaving the books open even after year-end.
predetermined.
b. Recording the disbursement of the current period in the
Replenishment of Balance:
next period to understate outflow of resources.
HOW TO DISCOVER?
Expenses PETTY CASH COUNT PROBLEMS
Prepaid Expenses · Accountability
Receivables 1. Imprest Balance of PCF
Cash short (over) 2. Other collections which are NOT INTACT
Cash in Bank 3. Change in Advances for expenses
- Replenishment is made thru a regular CDV hence all · Valid Supports – VER
expenses are journalized in this phase.
1. Valid Cash Items
- Replenishment check is equal to the amount enough to bring
Currencies/Bills and Coins
back the PCF to its fixed imprest balance. The check is again
Good Checks
payable to the order of the PC Custodian.
Expenses incurred after cutoff date
- All supporting documents which were replenished are then
2. Adjustment to Expense Accounts
surrender to accounting department.
Only up to cut-off date
Adjustments:
When PCF is not replenished at the reporting period, the 3. Adjustment to Receivables
balance of PCF must be lowered down to the amount of the IOUs
actual bills and coins left. Petty Cash Shortage
PROOF OF CASH
TWO-DATE BANK RECONCILIATION
Bank Credits – all items credited to the account of the Less: checks paid by the bank during the month (xx)
depositor which includes deposits acknowledged by
Outstanding Checks – end of the month xxx
bank and credit memos.
- In the absence of any statement to the contrary or if
the problem is silent, bank credits are assumed to be
deposits acknowledged by bank.
Bank Debits – all items debited to the account of the RECEIVABLES
depositor which include checks paid by bank and debit
Financial assets arising from contractual rights to
memos.
receive cash or other financial assets from other entity.
- In the absence of any statement to
contrary or if the problem is silent, bank Measurement
debits are assumed to be checks paid by
Initial Measurement: Fair market value + transaction cost
bank.
For Accounts Receivable – Transaction Price
Formula of Deposit in Transit
For Notes & Loans Receivable
Deposit in Transit – beginning of the month xxx Interest is realistic- face value
Interest is unrealistic- present value
Add: Cash Receipts deposited during the month xxx
Subsequent Measurement: Amortized Cost
Total deposits to be acknowledged by bank xxx
For Accounts Receivable – Accounts Receivable per ledger
Less: Deposits acknowledged by bank during the month (xx)
(Allowance for Bad Debts)
Deposit in Transit – end of the month xxx
(Allowance for Discounts)
(Allowance for Returns)
Formula of Outstanding Checks
AR, SFP
Outstanding Checks – beginning of the month xxx
AR per ledger/AR end- Gross
Add: Checks drawn by depositor during the month xxx
AR, SFP Dec 31,…- net amount
Total checks to be paid by the bank xxx
Net Realizable Value - Trade Note Receivables
- Discounted Trade Note Receivables
The initial amount recognized for accounts receivable
- PDC from customers
shall be reduced by adjustments which in the ordinary
2. Non Trade Receivables
course of business will reduce the amount recoverable
- Advances to suppliers
from the customer.
- Accounts payable debit balance
In estimating the net realizable value of trade accounts
- Claims from insurance companies/government
receivables, the following deductions are made:
- Deposits to guarantee performance/deposits to
Allowance for freight charge
creditors
Allowance for sales return
- Subscription Receivables
Allowance for sales discount
- Advances to employees
Allowance for doubtful accounts
- Receivables from employees (Shortage, Employees
PRESENTATION NSFC)
- Interest/Dividend Receivable
Accounts Receivable- normally current
- Advances/Loans to key personnel
Notes & Loans Receivable- may be current or noncurrent Shareholders
Officers non trade,
o If trade: current
Subsidiaries non current
o If non trade realizable w/in 12 months: current Affiliates
o Not realizable w/in 12 months: noncurrent
Classification
COMPOSITION
Trade Receivables – if expected to be realized in cash
1. Trade Receivables- claims arising from sale of within the normal operating cycle one year or
merchandise or service in the ordinary course of whichever is longer, are classified as current assets.
business. Nontrade Receivables – if expected to be realized in
- Accounts Receivables cash within one year, the length of operating cycle
- Assigned AR notwithstanding, are classified as current asset.
- Factored receivables with recourse
- Instalment receivables
- If collectible, beyond one year Allowance Accounts Receivable
nontrade receivables are
Sales Discount Forfeited
classified as noncurrent assets.
An entity shall classify an asset as current when the Accounts Receivable
entity expects to realize the asset or intends to sell or
Sales Discount Forfeited
consume it in the entity’s normal operating cycle, or
when the entity expects to realize the asset within 12 Freight prepaid for FOB shipping point
months after the reporting period.
Accounts Receivable
Cash
AR Factored
(Factoring fee)
Specific Assignment of Accounts Receivable
(Other charges)
2. Specific Assignment Net selling price
- Inassign na yung pinangakong accounts (CV of AR factored)
receivable Loss from factoring
+Loss from recourse obligation if any Present Value Ordinary Annuity (installment)
Total Loss from Financing
Equal installment & equal intervals
PVSP – 1 (+/-)
Discounting of Notes Receivable
Rate
4. Discounting: Default- with recourse
Notes and Loans Receivables
Steps in Discounting
Valuation of Notes Receivable
Interest= Principal x Rate x Time
Interest Bearing Notes Receivable
Maturity Value= Principal + Interest - If stated/nominal rate = effective/market
rate
Discount= Maturity Value x Discount Rate x Discount Period
Present value = face value
Proceeds= Maturity value-Discount
- If stated/nominal rate < effective/market rate
Present value = face value – discount
Proceeds
- If stated/nominal rate > effective/market rate
(CV of Notes Discounted)- principal + interest on holding
period Present value = face value + premium
Gain or Loss on Discounting