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10 views

Time Frame

Uploaded by

iammrsandal912
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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EVENT TIMEFRAME

DATE ACTIVITY IN CHARGE CHECKLIST


April 5 ,2024 Sending Letter of Intent Event Manager Letter of Intent
April 20,2024 Sending Letter of Event Manager Acknowledgement
Acknowledgement Letter
April 25, 2024 Meeting with the Client Event Manager Pens, Notebook,
Client Laptop
April 30, 2024 Approval of Proposal Event Manager Pen
Client Event proposal
Contract of
agreement
May 2, 2024 Meeting with Event Event Manager Agenda
Committees Assistant Event Manager Laptop
Creative committee Pens
Technical committee Notebook
Budget Committee Proposal
Consultant
May 12, 2024 Ocular visit and Event manager Contract of
booking of the Budget committee agreement
venue Creative committee Receipt
Request for menu Technical committee Event theme and
from the in-house Client concept
caterer
May 31, 2024 Presentation of Complete Event Manager Contract
and Final Packages Client, Creative Receipt
Pencil booking of the Committee
chosen suppliers Budget
committee
June 15, 2024 Meeting with the suppliers Event Manager Contract
Initial payment of the Client Receipt
suppliers Assistant Manager
Contract signing Creative Committee
MOA Budget committee
Technical Committee
consultant

DATE ACTIVITY IN CHARGE CHECKLIST


June 18, 2024 Drafting of program Event Manager Laptop
and event flow Client Pen and paper
Invitation design Creative committee
Cake design Emcee
Souvenirs

June 25, 2024 Drafting of guest list Event Manager Laptop


Technical Committee Pen and paper
Guest list

July 10, 2024 Finalization of the Event manager Laptop


program/event flow Client Pen and paper
Finalization of Creative Committee Guest list
invitation design and Layout of invitation
template
Finalization of the
guest list
July 28, 2024 Food tasting Event Manager
Finalization of the Client
menu package Caterer
July 30, 2024 Printing of the Event manager Final layout of invitation
invitations by the Creative committee
supplier Supplier
August 11, 2024 Distribution of the Event Manager Invitations
invitation Client
sending of electronic Creative committee
invites
August 25, 2024 Final coordination Event Manager
meeting with the client Client
for any other changes
or additional to the
event
August 31, 2024 Final meeting with the Event Team Laptop
event committee, Pen and paper
suppliers checklist
Final run through
contract and checklist
Sept. 7, 2024 EVENT PROPER

Sept 8, 2024 Post event evaluation

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