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Accounts BRS

The document provides instructions on various accounts payable functions in SAP including vendor down payments, vendor invoice posting, manual outgoing payments, manual clearing, and displaying vendor line item balances. Key steps provided include entering required fields, simulating postings, and saving documents.

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tanya
Copyright
© © All Rights Reserved
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48 views19 pages

Accounts BRS

The document provides instructions on various accounts payable functions in SAP including vendor down payments, vendor invoice posting, manual outgoing payments, manual clearing, and displaying vendor line item balances. Key steps provided include entering required fields, simulating postings, and saving documents.

Uploaded by

tanya
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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User Manual

Module: FI – Account Payable

USER PROCEDURE MANUAL


TABLE OF CONTENT

2 Accounts Payable

2.1 Vendor Down Payment


2.2 Vendor Invoice Posting
2.4 Manual Outgoing Payment
2.5 Manual Clearing
2.7 Display Vendor Line item Balances
2. Accounts Payable

2.1 Vendor Down Payment

TOPIC OBJECTIVES

Business Process Procedure Overview


Background
Down Payment is a function that uses Special GL indicators. Special GL Transactions allow the
user to post the document to an alternative GL account instead of “normal” vendor’s
reconciliation account. They are defined in Customizing for Vendors and Vendors reconciliation
accounts.

Scenario
The down payment was sent to the vendor. Now you want to post this down payment.

Prerequisites
Defined GL indicators, Vendor Master.

PROCEDURAL STEPS

Transaction Code F-48

1. Run Transaction Code F-48 or Double click on F-48 - Down payment


Post Vendor down Payment: Header Data
2. Update the following required and optional fields:

Field Name Description Values


Document date Date the transaction Example: 24.07.2023
occurred
Type Document type Example: KZ
Company code Code identifying a separate Example: 1000
legal entity for which a
separate set of accounts is
maintained for external
reporting purposes
Posting date Date that the business Example: 24.07.2023
transaction occurred
Currency/rate Code identifying the Example: INR
currency used in the
transaction
Account Vendor account Example: 101000241
Special G/L indicator Enter here required special Example: A
GL transaction code
Account Bank account number Example: 12400206
Amount Amount of the line item Example: 2000
Profit centre Example: 1001700
PRESS ENTER

3. Go to document and click on simulate. The system will display a document


overview:

4. Click Save Button. To post the down payment.


5. The message bar displays “Document 2300000001 was posted in company code
1000

2. Accounts Payable

2.2 Vendor Invoice Posting

TOPIC OBJECTIVES

Business Process Procedure Overview


Background
This transaction allows entering Vendor invoices. It creates postings in Accounts Payable Sub
Ledger and also updates the GL Accounts

Scenario
Most of the invoices will be raised in MM module. However, it is possible to post a Vendor
Invoice in FI module. It can be used to post the invoices issued in case of claims against small
purchase with approval (eg pen drive purchase)

Prerequisites
Issued Vendor invoice

PROCEDURAL STEPS

Transaction Code FB60

1. Run Transaction Code FB60 & Double Click on FB60 – Invoice.

Enter vendor invoice: Company code 1000


2. Update the following required and optional fields:

Field Name Description Values


Vendor Code identifying the vendor account Example:101000241
Invoice date Invoice date Example: 24-04-2023
Reference Additional document description Example: TEST
Amount Invoice Amount Example: 10000
Business Place Defining tax code Example: 1001
Text Additional document description Example: Vendor Invoice
G/L acct GL account number Example: 40200004
Amount in document Amount of the line item Example: 10000
Cost center Code identifying an organizational unit Example: 1001001
to which payments are assigned

3. Click Simulate Button to simulate the posting. The system will


display document overview.
4. Click Save Button to post the invoice.

Document 2700000001 was posted in company code 1000

5. You can display vendor line items to see the results of your posting by
transaction code FBL1N

6. Run transaction code FBL1N or Double Click on FBL1N – Display / Change


line Items.

Vendor Line Item Display


7. Update the following required and optional fields:

Field Name Description Values

Vendor account Enter required vendor account Example: 101000241


number

8. Click Execute Button to display the line items.


As on the screen above, you can see, that previously posted vendor document
consists of one-line items.
9. Double click on the first line item:
Display Document: Line Item 001

10. Press Back Button .


 Run T-CODE F-53 for payment

See below screen and put following fields

Field Name Description Values


Document date Date the transaction Example: 24.07.2023
occurred
Company code Code identifying a separate Example: 1000
legal entity for which a
separate set of accounts is
maintained for external
reporting purposes
Posting date Date that the business Example: 24.07.2023
transaction occurred
Field Name Description Values
Currency/rate Code identifying the Example: INR
currency used in the
transaction
Account Code identifying the General Example: 12400206
Ledger account
Amount Amount of a payment Example: 10000

Click on process open items

Deactivate all line items in below screen


Then Select document number 2700000001

In above screen we can see that not assigned amount become zero
Then click on document overview and then simulate tab

See below Screen

Post the entry and document number will be generated

Document 2300000002 was posted in company code 1000.


2. Accounts Payable

2.5 Manual Clearing

F-44 - Manual Clearing

Functionality- This transaction clears open items on the vendor account. You can
only clear open items from one account.
Scenario- There are some postings on Vendor account that are not cleared. You want
to clear the postings
Requirements- Uncleared postings on vendor account

Menu Path Accounting ® Financial Accounting ® Accounts Payable ® Account


® F-44 – Clear.
Transaction Code F-44

1. Double click on F-44 – Clear.


2. Update the following fields:

Field Name Description Values


Account Code identifying the Vendor 101000241
account you want to clear
Clearing date Date when you want the 24.04.2023
transaction to be cleared. It
is used later in a header of a
clearing document.
Company code Number of the company 1000
code that the vendor
belongs to
Currency Currency code. INR

3. Click Enter Button . The system will display open items that fulfill previously
entered criteria:
4. Now you need to choose and select the items you want to clear. Double click on
each of those items. Eg. Choose documents 2700000002 and 2700000003. The
system will highlight these items in blue. The value of the field “Not assigned” is
equal 0 and you can clear open items.
5. You can check your document before posting. Select Document®Simulate.

6. To post your document, click Save Button. .

7. The message bar displays “Document 1100000001 was posted in company code
1000”

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