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NGSC Event Emergency Management Plan Template

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T Vy
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30 views

NGSC Event Emergency Management Plan Template

Uploaded by

T Vy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Event Emergency Management Plan Template

This template is provided as a guide only. It may not identify all issues associated with your event and should be modified to suit your event.

Event Details
Event name

Name of organisation

Contact details:

Name

Email

Mobile

Date/s of event

Location/address of event

Site/venue capacity

Expected attendance

Event time Set up Start: Finish:

Event time Start: Finish:

Pack down Start: Finish:

Event description

1
Communication and Consultation Details
Outline who has been involved or consulted in developing your plan and any advice or information provided.

Authority/Other Name Contact Advice/Information/Comments

Emergency Management Structure


Outline the key people and their roles in your emergency management structure. ​Where applicable include key person responsible (e.g. chief
warden), warden/marshals, first aid/medical, security/crowd control, fire officer and other personnel.

Name Position Risk, Safety, Emergency role Mobile (event day)

2
First Aid/Medical Plan
Outline the first aid or medical services in attendance at the event including numbers and type. Outline the response to a first aid or medical
emergency.

Provider/Service Contact Name Mobile Arrival Time Departure Time

First aid/medical emergency


response

Please indicate on your site plan locations of first aid stations or equipment.

3
Fire Prevention and Response Plan
Outline the potential sources of fire and actions to prevent fires. Include emergency procedures, equipment and personnel in the event of a fire.

Potential fire sources Prevention and treatment options Responsibility

4
Crowd Control/Security Plan
Outline crowd control and security plans, personnel numbers and roles. Where used, include details of professional security/crowd control companies
(company name, number of personnel and roles).

Provider details (if Contact name: Mobile:


external provider used)

Crowd control/security
plan

Emergency Evacuation Procedures


Outline emergency evacuation procedures including who will authorise an evacuation, under what circumstances, and how this will be done.

Emergency evacuation
procedures

Please indicate on your site plan emergency evacuation routes and sites.

5
Weather Monitoring and Response Plan
If applicable, outline how you will monitor and respond to weather events that may impact your event (e.g. extreme heat, wind, flooding etc).

Weather monitoring

Weather conditions Response

Event Contingency - Cancellation or Postponement Plan


Outline your event contingency plan if the event needs to be cancelled, postponed, relocated, altered or interrupted on the event day.

Event contingency plan

6
Communications Plan
In the case of an emergency, outline how you will communicate ​at the event​ with your event team, emergency services, event visitors and other
stakeholders. E.g. mobile phones, satellite phones, radios, PA system. Outline procedures if proposed communication system does not work (i.e.
back up communications). Outline plan to test communication systems before the event.

Communications plan

Other Emergencies
Include plans for specific emergencies that may arise at your event.
Event specific plans

7
Testing, Training, Briefing
Outline your plan to test your emergency procedures, train personnel, and brief stakeholders on event day.
Emergency procedures
testing, training and briefing
details

Post Event evaluation


Outline how you will evaluate the risk and emergency management plan. Include details of post event debriefs and whether the Shire and/or
emergency services are required.
Post event evaluation
details

8
Site Plan ​(Please include a plan of your event site including entry and exits points, first aid stations, and other relevant items.)

9
Emergency Contact List
List of ​event day​ emergency contact numbers. EXAMPLE ONLY

Emergency Contact List


Events team Event specific emergency contacts

Police, CFA, Ambulance 000 Electrician

VicEmergency Hotline 1800 226 226 Venue owner/manager

SES 13 25 00 Suppliers/contractors

Poisons information 13 11 26 Water/toilets

Worksafe 13 23 60

GWMWater 1300 659 961

VicRoads emergencies

Gas/sewerage emergencies

Power emergencies

Bureau of Meteorology

10

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