Contract for provision of Security Services

THIS IS UNDP’S TEMPLATE FOR CONTRACT FOR THE PROPOSER’S REFERENCE. ADHERENCE TO ALL
TERMS AND CONDITIONS IS MANDATORY.

CONTRACT NO
BETWEEN
UNDP
AND
____________________
FOR THE PROVISION OF SECURITY SERVICES FOR
THE UNDP IN_________

This Contract is made between UNDP, an international inter-governmental organization, having its
headquarters in New York, N.Y. 10017, USA, and_____________, a ______________ corporation, having
its corporate headquarters in ____________ (the "Contractor"). UNDP and the Contractor are hereinafter
collectively referred to as the "Parties".

WITNESSETH

WHEREAS, UNDP wishes to engage the Contractor to provide security services for the UNDP
Offices/Warehouses/Residences in _________________ ;

WHEREAS, the Contractor represents that it is qualified, willing and able to perform such work and services
on the terms and conditions set forth in this Contract;

NOW THEREFORE, in consideration of the mutual promises contained herein, and intending to be legally
bound hereby, the Parties agree as follows:

Section 1
TERM OF CONTRACT

This Contract shall be in force for a period of [twelve months] commencing on __________________. It
shall remain in full force and effect until______________, unless terminated earlier in accordance with
Section 7 below. UNDP may, at its option, decide to extend the term of this Contract for subsequent
periods of up to ________. In such case, UNDP shall provide the Contractor with at least thirty (30) days
written notice of its intent to exercise this option.
Section 2
SERVICES TO BE PROVIDED BY THE CONTRACTOR

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The Contractor shall provide security services and protection to the personnel and premises of the UNDP
located at, as follows:

(a) A security force of [eight (8) guards] shall patrol the ______________________________
and_____________________.

(b) The guards shall be properly trained and licensed, in accordance with local
law, to perform security services, including but not limited to, the carrying of
firearms.

(c) The guards shall be uniformed and wear appropriate identification badges.
The names of the guards shall be given to UNDP for verification purposes well in advance
of assignment to perform services under this Contract.

(d) The guards shall have the following shifts: [four (4) guards at _______________________
from 0600 hrs. to 1800 hrs. and four (4) guards at___________ from 1800 hrs. to 0600
hrs.]

(e) For the performance of the security services herein, the guards may be given
keys to the [offices/main and rear entrance gates at UNDP Offices/ Warehouse
/Residences]. In such case, the Contractor shall issue a written receipt to the guards
indicating that the keys have been handed over.

(f) In the event that patrol cars or other vehicles are required for the performance of security
services under this Contract, the Contractor shall provide and maintain such vehicles. At
the request of the Contractor, UNDP will provide radio communication equipment for each
vehicle. UNDP agrees to maintain and repair the equipment as necessary.

(g) The Contractor shall communicate with its security guards on duty during the day shift by
___________________________ and during the night shift by_____________.

(h) In the event of an emergency, the Contractor shall contact UNDP.

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 Section 3 CONTRACTOR'S PERSONNEL

3.1 The Contractor shall be fully responsible for all work and services performed by its
security guards, and shall for this purpose employ qualified, competent and well-trained
guards to perform the services under the Contract.

3.2 The Contractor shall take all reasonable measures to ensure that the Contractor's
personnel conform to the highest standards of moral and ethical conduct. UNDP may, at any time,
request in writing the withdrawal or replacement of any personnel of the Contractor assigned to perform
work or services under this Contract. The Contractor shall, at its own cost and expense, withdraw or
replace such personnel forthwith. A request by UNDP for withdrawal or replacement of the Contractor's
personnel shall not be deemed a termination of this Contract.

3.3 UNDP shall not be liable for any action, omission, negligence or misconduct of the Contractor's
employees, agents, servants, or subcontractors nor for any insurance coverage which may be necessary
or desirable for the purpose of this Contract, nor for any costs, expenses or claims associated with any
illness, injury, death or disability of the Contractor's employees, agents, servants, or subcontractors
performing work or services in connection with this Contract.

3.4 The Contractor shall provide, at its own cost and expense, upon the signature of this
Contract, a fidelity bond for each of the [eight (8) guards] performing services under this
Contract, in the form attached hereto as Annex 1. Each bond shall be valued at US$___ per employee,
and shall be held by such surety or sureties as shall be approved by UNDP.

Section 4
PAYMENT FOR CONTRACTOR'S SERVICES

4.1 For performance of the services herein, UNDP shall pay the Contractor, [in local currency, the
equivalent of US$____ per month, which sum includes US$___ per guard, or US$___ per day for each
guard for periods less than a month].

4.2 Full payment shall be made within thirty (30) days of receipt of the invoice, unless
UNDP disputes the invoice or a portion thereof. With respect to disputes regarding only a portion of the
invoice, UNDP shall pay the Contractor the amount of the undisputed portion within thirty (30) days. Once
a dispute regarding an invoice or a portion thereof has been resolved, UNDP shall pay the Contractor
within thirty (30) days.

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 Section 5
INSURANCE AND LIABILITIES TO THIRD PARTIES

5.1 The Contractor shall provide and thereafter maintain all appropriate workmen's
compensation and other liability insurance to cover its employees, agents, servants, and
subcontractors performing work or services in connection with this Contract.

5.2 The Contractor shall provide and thereafter maintain third party liability insurance in
an adequate amount for personal injury or death, or loss of, or damage to, property arising
from the acts or omissions of the Contractor, its agents, servants, employees or
subcontractors performing work or services in connection with this Contract, including the
operation of any vehicles or other equipment, or the use of firearms.

Section 6 INDEMNIFICATION

The Contractor shall indemnify, hold and save harmless, and defend, at its own expense, UNDP, its officials,
agents, servants and employees from and against all suits, claims, demands, and liability of any nature or
kind, including their costs and expenses, arising out of acts or omissions of the Contractor, Contractor's
employees or agents or sub-contractors in the performance of this Contract. This indemnification shall
also extend to claims and liability in the nature of workmen's compensation claims.

Section 7
SERVICE OF NOTICES

Any notice required or permitted to be given or made under this Contract shall be in writing and in the
English language. Such notice shall be deemed to be duly given or made when it shall have been delivered
by hand, mail, facsimile, telex or cable to the party to which it is required to be given or made at such
party's address specified below, or at such other address as the party shall have specified in writing to the
party giving such notice or making such request.

For UNDP

For the Contractor

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 Section 8
LEGAL STATUS

The Contractor shall be considered as having the legal status of an independent contractor vis-a-vis
UNDP. The Contractor's personnel and subcontractors shall not be considered in any respect as being the
employees or agents of UNDP.

Section 9
SOURCE OF INSTRUCTIONS

The Contractor shall neither seek nor accept instructions from any authority external to UNDP in
connection with the performance of its services under this Contract. The Contractor shall refrain from any
action, which may adversely affect UNDP and shall fulfill its commitments with the fullest regard to the
interests of UNDP.

Section 10
ASSIGNMENT

The Contractor shall not assign, transfer, pledge or make other disposition of this Contract or any part
thereof, or any of the Contractor's rights, claims or obligations under this Contract except with the prior
written consent of UNDP.

Section 11 SUBCONTRACTING

In the event the Contractor requires the services of subcontractors, the Contractor shall obtain the prior
written approval and clearance of UNDP for all subcontractors. The approval of UNDP of a subcontractor
shall not relieve the Contractor of any of its obligations under this Contract. The terms of any subcontract
shall be subject to and conform with the provisions of this Contract.

Section 12
OFFICIALS NOT TO BENEFIT

The Contractor warrants that no official of UNDP has received or will be offered by the Contractor any
direct or indirect benefit arising from this Contract or the award thereof. The Contractor agrees that
breach of this provision is a breach of an essential term of this Contract.

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 Section 13
OBSERVANCE OF THE LAW

The Contractor shall comply with all laws, ordinances, rules, and regulations bearing upon the
performance of its obligations under the terms of this Contract.

Section 14
AUTHORITY TO MODIFY

No modification or change in this Contract shall be valid and enforceable against UNDP unless provided by
an amendment to this Contract signed by the Contractor and the authorized UNDP representative.

Section 15
USE OF NAME, EMBLEM OR OFFICIAL SEAL OF THE UNITED NATIONS

The Contractor shall not advertise or otherwise make public the fact that it is a Contractor with UNDP.
Also, the Contractor shall, in no other manner whatsoever use the name, emblem or official seal of the
United Nations, or any abbreviation of the name of the United Nations in connection with its business or
otherwise.

Section 16
TERMINATION

Either party may terminate this Contract with thirty (30) days prior written notice to the other party.
Section 17
SETTLEMENT OF DISPUTES

In the case of any dispute, controversy or claim arising out of, or in connection with, the validity,
interpretation or implementation of this Contract, the Parties agree to promptly start consultations with a
view to reaching settlement. If the matter cannot be settled within thirty (30) days after receipt by one
party of the other party's written request for such consultations, either party may refer the matter to
formal conciliation in accordance with the UNCITRAL Conciliation Rules then obtaining. If the matter
remains unresolved within forty-five (45) days after one party has referred the matter to such conciliation,
either party may submit the matter to arbitration in accordance with the UNCITRAL Arbitration Rules then
obtaining. The Parties agree to be bound by any arbitration award rendered as a result of such arbitration
as the final adjudication of any such controversy, claim or dispute.

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 Section 18
PRIVILEGES AND IMMUNITIES

Nothing in or relating to this Contract shall be deemed a waiver, express or implied, of any of the
privileges and immunities of the United Nations, including UNDP.

IN WITNESS WHEREOF, the duly authorized representatives of the Parties have affixed their signatures
below:

For UNDP: For __________________:

____________________________ __________________________
Name: Name:
Title: Title:
Date: Date: