Acceptable Use of Dashen brewery S.

C IT facilities:

1. Reasons for having this policy

All Dashen Brewery S.C IT facilities and information resources remain the property of Dashen
Brewery S.C and not of particular individuals, teams or departments.

By following this policy we'll help ensure IT facilities are used:

- Legally
- Securely
- Without undermining Dashen Brewery S.C
- Effectively
- In a spirit of co-operation, trust and consideration for others
- So they remain available.

The policy relates to all Information Technology facilities and services provided by Dashen
Brewery S.C. All staff and volunteers are expected to adhere to it.

2. Disciplinary Measures

Deliberate and serious breach of the policy statements in this section will lead to disciplinary
measures which may include the offender being denied access to computing facilities.

2.1 Copyright:

Take care to use software legally in accordance with both the letter and spirit of relevant
licensing and copyright agreements. Copying software for use outside these agreements is
illegal and may result in criminal charges.

2.2 Security:

 Don't attempt to gain unauthorized access to information or facilities. If you don't have
access to information resources you feel you need, contact your IT Support person or
provider.
 Don't disclose personal system passwords or other security details to other staff,
volunteers or external agents and don't use anyone else's login credentials; this
compromises the security of Dashen Brewery S.C. If someone else gets to know your
password, ensure you change it or get IT Support to help you.
 If you leave your personal computer (PC) unattended without logging off, you are
responsible for any misuse of it while you're away.
  Always check disks for viruses, even if you think they are clean (contact IT Support to
find out how). Computer viruses are capable of destroying Dashen Brewery S.C
information resources. It is better to be safe than sorry.

2.3 Electronic Monitoring:

Any information available within IT facilities must not be used to monitor the activity of
individual staff in anyway (e.g. to monitor their working activity, working time, files accessed,
Internet sites accessed, reading of their email or private files etc.) without their prior knowledge.

Exceptions are:
 In the case of a specific allegation of misconduct, when the Management Team can
authorize accessing of such information when investigating the allegation.
 When the IT Support section cannot avoid accessing such information whilst fixing a
problem.
 In such instances, the person concerned will be informed immediately and information
will not be disclosed wider than is absolutely necessary. In the former case their access
to IT facilities may be disabled pending investigation.

3. Miscellaneous

3.1 Hardware and Software:

All IT related equipment’s and devices purchases should be approved by the IT Manager,
preferably through the IT budget.

3.2 Installing Software:

Get permission from IT Support before you install any software (including public domain
software) on equipment owned and/or operated by Dashen Brewery S.C.

3.3 Data transfer and storage on the network:

 Keep master copies of important data on Dashen Brewery S.C network and not solely on
your personal computer’s (PC) local C: drive discs. Otherwise it will not be backed up
and is therefore at risk.
 Keep most recent important and confidential data’s on external storages like CD\DVD.
 Ask for advice from IT Support if you need to store, transmit or handle large quantities
of data, particularly images or audio and video. These large files use up disc space very
quickly and can bring your network to a standstill or stop.
 Be considerate about storing personal (non- Dashen Brewery S.C) files on Dashen
Brewery S.C network.
  Don't copy files which are accessible centrally into your personal directory unless you
have good reason (i.e. you intend to amend them or you need to reference them and the
central copies are to be changed or deleted) since this uses up disc space unnecessarily.

3.4 Use of facilities:

3.4.1 Personal vs. Company work usage:

For leisure or personal purposes (e.g. sending and receiving personal email, playing computer
games and browsing the Internet) is permitted so long as such use does not:

 Incur specific expenditure for Dashen Brewery S.C.

 Impact on your performance of your job (this is a matter between each member of staff
and their line manager).
 Break the law bring Dashen Brewery S.C into disrepute.

3.4.2 Care of equipment:

 Don't re-arrange how equipment is plugged in (computers, power supplies, network

cabling, modems etc.) without first contacting IT Support.
 Don't take food or drink into rooms which contain specialist equipment like servers.
Access to such rooms is limited to authorized staff.
 Don’t plug your personal PC on the Dashen Brewery S.C network.
 Don’t not let external personnel to maintain the company device that you are using,
since the device might contain the company confidential data.

3.4.2 Operating Systems:

All Computers’ should have a consistent Operating System (OS) configuration. All computers
within the organization should be installed with a uniform set of operating system version and
also service pack level so that consistent maintenance and remedial services could be provided
unless for specific systems of applications like POS.

3.7 Email Policy:

3.7.1 When to use email:

Use Dashen Brewery S.C mail for company related activities only which is preference to paper
to reach people quickly (saving time on photocopying / distribution) and to help reduce paper
use. Think and check messages before sending (just as you would a letter or paper memo).
Use Dashen brewery S.C intranet (not email) to communicate all relatively static information
(e.g. policy, procedures, briefing documents, reference material and other standing information).
Record information on the intranet in a well-structured manner. Use email merely as a pointer to
draw attention to new and changed information on the intranet.

3.7.2 Use of Distribution Lists:

Only send e-mail to those it is meant for; don't broadcast (i.e. send to large groups of people
using email aliases) unless absolutely necessary since this runs the risk of being disruptive.
Unnecessary (or junk) email reduces computer performance and wastes disc space.
If you wish to broadcast other non-work related information or requests (e.g. information or
opinions on political matters outside the scope of Dashen Brewery S.C campaigning, social
matters, personal requests for information etc.) it is better to use your personal email account at
home; don't use the standard (work) aliases.

Keep Dashen Brewery S.C internal email aliases internal. If you are sending an email both to a
Dashen Brewery S.C alias and outside of Dashen Brewery S.C, use the alias as a blind carbon
copy (i.e. the bcc address option) so that the external recipient does not see the internal alias.
Don't broadcast emails with attachments to large groups of people- either note in the email
where it is located for recipients to look, or
Include the text in the body of the email. Failure to do this puts an unnecessary load on the
network.

3.7.4 General points on email use:

When publishing or transmitting information externally be aware that you are representing
Dashen Brewery S.C and could be seen as speaking on Dashen Brewery S.C's behalf. Make it
clear when opinions are personal. If in doubt, consult your line manager.
Keep electronic files of electronic correspondence, only keeping what you need to. Don't print it
off and keep paper files unless absolutely necessary.