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04 General Ledger Accounting

The document provides steps for general ledger accounting setup and configuration in SAP. It describes setting up a chart of accounts, assigning company codes, defining account groups and retained earnings accounts, editing general ledger accounts, entering general ledger account documents, displaying account balances, and editing parked documents.

Uploaded by

Jayesh Karkar
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
17 views

04 General Ledger Accounting

The document provides steps for general ledger accounting setup and configuration in SAP. It describes setting up a chart of accounts, assigning company codes, defining account groups and retained earnings accounts, editing general ledger accounts, entering general ledger account documents, displaying account balances, and editing parked documents.

Uploaded by

Jayesh Karkar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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GENERAL LEDGER ACCOUNTING

STEP 1.: EDIT CHART OF ACCOUNTS LIST [T-CODE OB13]

PATH : SPRO =>SAP REFERENCE IMG => Financial Accounting (New) => General Ledger Accounting
(New) => Master Data => G/L Accounts =>Preparations =>Edit Chart of Accounts List
Click on IMG activity
Click on New Entries

ENTER & SAVE.


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STEP 2.: ASSIGN COMPANY CODE TO CHART OF ACCOUNTS [T-CODE OB62]

PATH : SPRO =>SAP REFERENCE IMG =>=> Financial Accounting (New) General Ledger Accounting
(New) => Master Data =>
G/L Accounts =>Preparations => Assign Company Code to Chart of Accounts
Click on IMG Activity
Click on Position
Enter Company Code – SCS
Enter Chart of Accounts – SCS
Enter & Save.
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STEP 3.: DEFINE ACCOUNT GROUP [T-CODE OBD4]

PATH : SPRO =>SAP REFERENCE IMG => Financial Accounting (New) => General Ledger Accounting
(New) => Master Data =>
G/L Accounts =>Preparations => Define Account Group
Click on IMG Activity
Click on New Entries

Enter & Save.


========================================================================================

STEP 4.: DEFINE RETAINED EARNINGS ACCOUNT [T-CODE OB53]

PATH : SPRO =>SAP REFERENCE IMG => Financial Accounting (New) => General Ledger Accounting
(New) => Master Data =>
G/L Accounts =>Preparations => Define Retained Earnings Account
Click on IMG Activity
Enter Chart of Accounts - SCS
Enter X in (P & L Statement type) field

Two Times Enter & Save.


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STEP 5.: EDIT G/L ACCOUNT CENTRALLY [T-CODE FS00]

PATH : SPRO =>SAP REFERENCE IMG => Financial Accounting (New) => General Ledger Accounting
(New) => Master Data => G/L Accounts => G/L Account Creation and Processing => Edit G/L Account
(Individual Processing) => Edit G/L Account Centrally
Click on IMG activity
Click on Create Icon

Enter The required data in Type /Description Tab


Click on Control Data Tab
Click on Line Item display and enter sort key 001.

Click on Create/bank/interest tab


Enter Field Status Group – G001
Enter & save – Enter.
Click on Change Company Code icon to display created G/L.
Enter Company Code – scs
Enter
Create another account follow the same process .
Group A/c Name Recon. a/c Line Item Sort Key Field Status
Type Display Group
ASSET 1 sbi a/c √ 001 G001
GROUP 1-100

2 sundry debtors a/c Customers √ 001 G067

3 furniture a/c Assets √ 001 G067

LIABILITIES 101 sundry creditors a/c Vendors √ 001 G067


GROUP 101 -
200
INCOME 201 RENT RECEIVED A/C √ 001 G001
GROUP 201 –
300
202 divident recd a/c √ 001 G001

203 COMMISSION √ 001 G001


RECEIVED
EXPENSES 301 SALARY EXP A/C √ 001 G001
GROUP 301 –
400
302 MOBILE & TELEPHONE √ 001 G001

303 FREIGHT CHARGES √ 001 G001


A/C
304 REPAIRING √ 001 G001
CHARGES
TRADING 401 SALES A/C √ 001 G001
GROUP 401 -
500
402 PURCHASE A/C √ 001 G001

STEP 6.: FB50 - ENTER G/L ACCOUNT DOCUMENT

PATH : SAP MENU =>ACCOUNTING => Financial Accounting => General Ledger => Posting => FB50 -
Enter G/L Account Document
Enter
Click on Company Code & Enter Company Code
Enter & Save.
After saving entry the systems will shows the following error.

There is no item category assigned to account 301/SCS

Error Solution : -

=>SAP REFERENCE IMG => Financial Accounting (New) => General Ledger Accounting (New) =>

Business Transactions => Document Splitting => Classify G/L Accounts for Document Splitting

Click on IMG Activity

Enter Chart of Accounts

Enter

Click on New Entries


Enter & Save.

Repeat the FB50 Again & Post it.

=====================================================================================

STEP 7.: FS10N –DISPLAY BALANCES (G/L)

PATH : SAP MENU =>ACCOUNTING => Financial Accounting => General Ledger => Account =>

FS10N – Display Balances

Enter
Click on execute icon

Double Click on balances 15000

DOUBLE Click on document No.


Double Click on Call up Document Overview

40 - DEBIT 50 – CREDIT

=========================================================================================
STEP 7.: FV50 - EDIT OR PARK G/L DOCUMENT

PATH : SAP MENU =>ACCOUNTING => Financial Accounting => General Ledger => Posting => FV50 - Edit
or Park G/L Document

First Create Entry with FB50 Transaction

Click on park

To change parking Document

USE T – code FV50 - Edit or Park G/L Document

Click on Tree on Icon

Find parking document in the parked document folder

Then double click on parking documents


Make changes in the document entry as per our requirements ( I.e. Change G/L ACCOUNT OR AMOUNT)

Click on post.

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