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Aleph Export Item Data With Bib Records

This document provides instructions for exporting item data and bibliographic records from an Aleph system. It describes using the expand_doc_bib_z30 program to add item fields to records, and modifying tables and scripts to change Z30 tags to 930 tags for compatibility with OCLC.

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Nejua Nahualt
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
19 views

Aleph Export Item Data With Bib Records

This document provides instructions for exporting item data and bibliographic records from an Aleph system. It describes using the expand_doc_bib_z30 program to add item fields to records, and modifying tables and scripts to change Z30 tags to 930 tags for compatibility with OCLC.

Uploaded by

Nejua Nahualt
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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How to Export Item data with Bib records in Aleph

All instructions are for version 19, but should work in other versions—just change “u19_1” and “a19_1”
to the proper values.

Aleph has programs that will “expand” data from one file to another. When you export bibliographic
data using print-03, you may use the expand programs to add data from another file. There are brief
descriptions of the expand programs in the Indexing chapter of Aleph’s System Librarian manual.

The program for expanding data from the Item File to the Bibliographic data is: expand_doc_bib_z30.
This program will add Z30 tags with item information to the bibliographic record.

To specify the item data that you wish to export, you will have to edit the table expand_doc_bib_z30 in
your local bibliographic library: /exlibris/aleph/u19_1/xxx01/tab

Copy the default table from /exlibris/aleph/a19_1/usm01/tab to the above library:


It should look something like this (without the header):

Subfield Empty Translation


Field tag value flag
1 2 3 4 5

!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!-!-!!!!!!!!!!-!
# active-library l space N
# active-library L space Y
# z30-material m space X
# z30-sub-library 1 space N
# z30-sub-library A space Y
# z30-collection 2 space N
# z30-collection B space Y
# z30-call-no 3 space X
# z30-call-no-2 9 space X
# z30-inventory-number 6 space X
# z30-barcode 5 space X
# z30-note-internal 4 space X
# z30-note-opac 7 space X
# z30-open-date 8 zero X
# z30-chronological-i a space X
# z30-enumeration-a b space X
# z30-enumeration-b c space X
# z30-enumeration-c d space X
# z30-pages e space X
# z30-item-status f space N
# z30-item-status F space Y
# z30-item-process-status p space N
# z30-item-process-status P space Y
# z30-order-number g space X
# z30-description h space X
Y z30-issue-date i zero X
Y z30-expected-arrival-date j zero X
Y z30-arrival-date k zero X

1
Even if these are the exact fields you wish to export, you will need to modify the table. The Z30 tag
created by the program also contains the call number subfields from the holdings record tag 852
(subfields h and i) and the z30-description subfield and z30-issue-date use the same subfield tags. You
may wish to delete some fields. For example, you see two lines for z30_sub_library: one with tag 1 and
the other with tag A. Tag 1 will hold the code and tag A will have the description. I chose to just export
the codes. It is a good idea to test out the results by running an export and viewing the results in a tool
such as Marc Edit to make sure you have not duplicated any tags and have all the data you need.

Now you will need to add a section to the tab_expand table for use by the print-03 export program.

This table is in /exlibris/aleph/u19_1/xxx01/tab

Add a section “print-03” with the expand program.


PRINT-03 expand_doc_bib_z30

“PRINT-03” will now appear in the drop-down box for Expand Routine on the PRINT-03 submission form:

2
You will now be able to include item data in your export, but OCLC cannot handle the nonnumeric “Z30”
tags. There is a way to fix this in Aleph.

You will need to create a script z30_930.fix in /exlibris/aleph/u19_1/xxx01/tab/import that will change
the Z30 tags to 930 tags. Copy the script “generic_fix” and change it to look like this:

! 2 3 4 5 6 7 8 9
!-!!!!!-!!-!-!!!-!!!-!!!!!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!
1 Z30## CHANGE-FIELD 930

Now add a line to the PRINT-03 section of tab-expand immediately after expand_doc_bib_z30 to run
your processing script using fix program fix_doc_do_file_08.

PRINT-03 expand_doc_bib_z30
PRINT-03 fix_doc_do_file_08 z30_930.fix

These are all the configuration changes you will need for export.

3
Run ret-01 retrieval program to create your file of bibliographic system numbers to use as input for
print-03.

When you run print-03 to download machine readable records, you need to specify the following:

Input file name


Output file name
Field 1 *ALL
Format MARC with alphanumeric tags
Expand routine PRINT-03
Export deleted records No

4
Now you should have an output file with 930 tags for item records. I used MARC Edit to display the
results.

=LDR 07031cas 22010091a 45{02}0


=001 000072690
=003 OCoLC
=005 20110211111420.0
=008 750720d18171918pau\x\\\\\\\\\0\\\a0eng\\
=FMT \\SE
=010 \\$a12030018$zsn 85005222
=016 7\$a0000130$2DNLM
=016 7\$aSR0000032$2DNLM
=019 \\$a2444286
=022 0\$a0885-3479$21
=035 \\$a(OCoLC)01460713
=040 \\$aDLC$cMUL$dIUL$dOCL$dNYG$dAIP$dNSD$dOCL$dNST$dDLC$dNLM$dOCLCQ$dDLC$dIBT
=042 \\$ansdp$alcd$apremarc
=049 \\$aIBTA
=050 00$aQH1$b.A19
=060 00$aW1$bAC542R
=210 0\$aJ. Acad. Nat. Sci. Phila.
=222 \0$aJournal of the Academy of Natural Sciences of Philadelphia
=245 00$aJournal of the Academy of Natural Sciences of Philadelphia.
=260 \\$aPhiladelphia :$bAcademy of Natural Sciences of Philadelphia,$c1817-.
=300 \\$a24 v. :$bill., maps ;$c22 cm.
=310 \\$aIrregular
=362 0\$aVol. 1, pt. 1 (May 1817)-
=362 1\$aCeased with 2nd ser., v. 16 in 1918.
=530 \\$aAlso issued in electronic format.
=555 \\$aIndex to the years 1817-1910 is included in "An index to the scientific contents of the Journal and
Proceedings of the Academy of Natural Sciences ... 1913."
=590 \\$aSer. 2, vols. 6-16 (1866-1918) shelved in OVERSIZE.
=590 \\$aSerials project (2011-Q1)
=590 \\$aConverted serial (2008-Q1)
=650 \0$aNatural history$vPeriodicals.
=650 \0$aScience$vPeriodicals.
=710 2\$aAcademy of Natural Sciences of Philadelphia.
=850 \\$aDLC$aOkU$aP
=856 41$uhttp://www.ansp.org/library/digital_library/grant_imls_listings.php
=852 0\$bIBTMN$cMAIN$hQH71.13P4$iA35j
=853 20$81$av.$i(year)
=866 30$bFIELD MUSEUM$cMAIN LIB.$hQH71.13P4$iA35j$80$a1-8(1817-1842)
=852 0\$bIBTMN$cMAIN$hQH71.13P4$iA35j$kOVERSIZE
=853 20$81$a(series)$bv.$cno.$i(year)
=866 30$bFIELD MUSEUM$cMAIN LIB.$hQH71.13P4$iA35j$kOVERSIZE$80$aSer. 2: 6-16(1866-1918)
=949 \\$bIBTMN$cMAIN$dISSUE$e01$hQH71.13P4$iA35j$m117804$t0$vv.1
=949 \\$bIBTMN$cMAIN$dISSUE$e01$hQH71.13P4$iA35j$kOVERSIZE$m74864$t0$vSer.2, v.6
=994 \\$a02$bIBT
=OWN \\$aPUBLIC
=CAT \\$c20070203$lIBT01$h2059
=CAT \\$aJWARWICK$b90$c20070831$lIBT01$h1453
=CAT \\$aJWARWICK$b90$c20071108$lIBT01$h1402
=CAT \\$aSHELLY$b90$c20080128$lIBT01$h1026
=CAT \\$aCGIANNONI$b90$c20110211$lIBT01$h1114
=029 1\$aNLM$b0000130

5
=029 1\$aNLGGC$b861992946
=082 1\$a505$211
=910 \\$arc2268
=930 -
2$lIBT01$1IBTMN$2MAIN$hQH71.13P4$iA35j$kOVERSIZE$mISSUE$535711000174798$416430$820120105
$N000000001$Qser.2:v.11:no.269-286(1899)$R1899$aser.2$b11$c269-286$f01
=930 -2$lIBT01$1IBTMN$2MAIN$hQH71.13P4$iA35j$kOVERSIZE$mISSUE$572766-
100$41869$820080128$N000000001$Qser.2:v.7(1869)$R1869$aser.2$b7$f01
=930 -2$lIBT01$1IBTMN$2MAIN$hQH71.13P4$iA35j$kOVERSIZE$mISSUE$572766-
110$474865$820080128$N000000001$Qser.2:v.8(1874-1881)$R1874-1881$aser.2$b8$f01
=930 -2$lIBT01$1IBTMN$2MAIN$hQH71.13P4$iA35j$kOVERSIZE$mISSUE$572766-
120$474866$820080128$N000000001$Qser.2:v.9(1874-1895)$R1874-1895$aser.2$b9$f01
=930 -2$lIBT01$1IBTMN$2MAIN$hQH71.13P4$iA35j$kOVERSIZE$mISSUE$572766-
130$410996$820080128$N000000001$Qser.2:v.10:no.129-246(1894)$R1894$aser.2$b10$c129-246$f01

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