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DATE: 24/03/2024
REQUEST FOR QUOTATION No. RFQ/YEMSA/SUP/2024/11
Supply, Delivery, Installation, Commissioning and Startup of Solar Power
System 6-7 KVA for NACRA in Sana’a - Yemen
QUOTATION TO BE RECEIVED BY:
Saturday 06/04/2024 @ 23:59 hrs (11:59 PM), Yemen Local Time

The Office of the United Nations High Commissioner for Refugees (UNHCR) established on
December 14, 1950 by the United Nations General Assembly, requests your price quotation
for Supply, Delivery, Installation, Commissioning and Startup of Solar Power System 6-7 KVA
for NACRA in Sana’a - Yemen.

1. REQUIREMENTS

 Type services and deliverables: Supply, Delivery, Installation, Commissioning and

Startup of Solar Power System 6-7 KVA for NACRA office based on Sana’a – Yemen
as per the following BoQ and specification.

# Description UoM Quantity

Inverter
Hybrid 6KW 48v High Voltage, Inverter, with Built in MPPT Solar charger min
1 Ea. 1
120A, High PV Input Min 500v, Pure Sine Wave, Grid Interactive, PV Array support
min 6KW, 220-240v single phase output, 50Hz, Parallel connection Capable
2 Solar Panels: 560w, Min Efficiency 21%, Half Cell, Bifacial, PERC Ea. 6
3 Solar Base: Steel, suitable for 560w panel, anti-rust paint Ea. 6
4 Batteries: 2v, min 400Ah, OPzV Batteries, min Manufacturing date 2023 Ea. 24
5 Battries Rack: to Support min 400Ah, 2v Ea. 2
6 Combiner Box: Support two String, non-diode Ea. 1
7 Cable Solar DC 2*10mm Mtr 30
8 Cable Solar DC 1*35mm Mtr 4
9 Cable AC 4*4mm Mtr 5
10 Circuit Breaker 100A DC Ea. 1
11 Circuit Breaker 63A DC Ea. 1
12 Circuit Breaker 32A AC Ea. 1
13 Circuit Breaker 6A AC Ea. 1
14 ATS AC 63A Ea. 1
Accessories, connectors, circuit breaker box, trunk, pipes, conduits, isolation
15 Set 1
tapes, etc
16 Labour, Installation, and Transportation Cost Srv. 1

 Duration/Frequency of Services: Preferable not to be more than One (1) months; the
services will be ordered on needs basis, as per UNHCR’s request and following the
contract for work and issuance of Purchase Order(s).

 Warranty: Two (2) years

Your overall quotation shall consist of:

  Technical Offer; (as per Annex-A1 & Annex-A2 “Technical Offer Form”).and
 Financial Offer (as per Annex-B “Price Offer Form”).

2. FINANCIAL OFFER

Please include the following price information in your quote (without VAT):

- Currency: USD
- Your financial offer under this RFQ shall be detailed in the Price Offer Form attached
hereto as Annex-B.

UNHCR is exempted from all direct taxes and customs duties. Quoted price shall be
provided without VAT but the VAT amount shall be clearly separately indicated.

3. BIDDING INFORMATION:

• RFQ DOCUMENTS

The following annexes form integral part of this Request for Quotation (RFQ):

Annex A1: Technical Offer Form

Annex A2: Technical Offer Form
Annex B: Financial Offer Form
Annex C: Vendor Registration Form
Annex D: UNHCR GCC General Conditions of Contract
Annex E: UN Supplier Code of Conduct (English)
Annex F1: E-TenderBox Supplier guidelines (English)
Annex F2: E-TenderBox Supplier guidelines (Arabic)

IMPORTANT:
Please carefully read the e-TenderBox user manual attached as Annex-F & F1 for
submission of your technical and financial proposals – Offers submitted in any other
manner will be disqualified.

4. Site visit, and Request for Clarification

Pre-Bid meeting & Site Visit:

i. UNHCR will organize a site visit to NACRA office on Sunday 31/03/2024 at 01:00 pm to
02:00 pm. Interested firms can send their attendance confirmation via email to
[email protected]

REQUESTS FOR CLARIFICATION

Bidders are required to submit any request for clarification in respect of this RFQ by
sending an e-mail to [email protected] . The deadline for receipt of questions is
23:59 hrs. local time on 01/04/2024.

Within a 3 days after the deadline for receipt of questions, all questions asked by
bidders and their answers will be sent to all those email IDs from where questions will
be received as well as these will be uploaded on the same UNGM link and other
websites or media where the tender documents are made available.
 5. Technical and Financial evaluation:

Technical evaluation.
All valid Technical Offers from the Bidders received in response to this RFQ will be evaluated
using PASS/FAIL system based on the following Eligibility and Technical Evaluation Criteria:

Merit
I. Eligibility CRITERIA
“PASS / FAIL”
1. Business registration: presented a valid business registration
certificate, and/or licenses (issued by the pertinent Yemeni authorities) in Non‐discretionary
general trading, engineering, Electrical Supplies, supply and installation of “PASS/FAIL”
solar equipment. and related areas

Merit
II. TECHNICAL EVALUATION CRITERIA
“PASS / FAIL”
1. Company’s past experience in the field of supply and installation of
solar equipment. and related areas during the past two (2) or more years: Non‐discretionary
verifiable through documented evidence by making available minimum two “PASS/FAIL”
(2) or more contracts or work orders or POs.
2. Specification: Offered equipment and solution offered in Annex A2
Non‐discretionary
Technical Offer Form meet the specifications and quantities outlined in
“PASS/FAIL”
Annex A1

Financial evaluation:

The financial component will be analysed only for those suppliers whose technical offers fully
met the UNHCR requirements set forth in this tender. Financial bids from the technically
qualified suppliers will be evaluated based on:

• Competitiveness of the quoted prices;

• Total overall cost

6. RFQ SUBMISSION

The proposals must bear your official letterhead, clearly identifying your company name.

Bids should be submitted by file and uploaded to e-TenderBox, the online bid registration
tool of UNHCR. The e-TenderBox can be accessed via the following URL:

http://etenderbox.unhcr.org

In order to use e-TenderBox, registration on the website is required. This registration is

exclusively for e-TenderBox and does not replace any other registration with UNHCR.

A supplier should have only one registered email account in the system. The supplier must
use only that e-TenderBox account for managing its offers to UNHCR.

In case the password is forgotten, that account cannot be used anymore, and new
registration is required. The e-TenderBox Registration Guide and Use Manual are
available at the above URL and provided as annexes to this RFQ.

Uploaded files can be amended by the Supplier while the tender is open. The selected
files for upload are submitted when the ‘Save & Submit’ button is clicked on. Therefore,
this button must be clicked before the deadline expires. If done so, the selected files will be
submitted and uploaded successfully even if the deadline expires during the file upload. It
 is the Supplier`s responsibility to ensure that all files of the final offer are submitted by the
tender expiration deadline.

Once the deadline for submission is expired, the bid will be automatically closed after
which the uploaded files can be reviewed but options for additional upload and deletion of
previously uploaded files are not available anymore. In order to ensure the safe
submission of the full and final offer, it is recommended to have all files uploaded well
before the tender deadline.

TENDER CLOSING DEADLINE:

Saturday 06/04/2024 @ 23:59 hrs (11:59 PM), Yemen Local Time

Your quotation must be valid at least for [90] days.

5. INFORMATION FOR BIDDERS:

- Inspection may be applicable and will be advised at time of purchase and arranged
by UNHCR. Inspection will be executed at the point of arrival.
- UNHCR reserves the right to cancel the PO if the supplier failed to deliver the right
item.

6. TERMS OF PAYMENT

Payment will be made in accordance with the UNHCR General Conditions of Contract. The
standard payment terms of UNHCR are net 30 days upon satisfactory delivery of
goods/service and acceptance thereof by UNHCR, presentation of original invoice and
acceptance by UNHCR of the goods delivered in accordance with the description of
requirements as per the samples provided.

7. UNHCR GENERAL CONDITIONS OF CONTRACT FOR THE PROVISION OF GOODS

Please find attached as Annex-E the UNHCR’s General Conditions of Contract for the
Provision of Goods, July 2018 version, which must be accepted and acknowledged by
submitting a signed copy together with your offer or by clearly indicating in your quotation that
you accept them. However, please note that submitting an offer is deemed as full acceptance
of UNHCR’s General Conditions of Contract for the Provision of Goods.

8. VENDOR REGISTRATION FORM

If your company is not yet registered with UNHCR, you must fill in, sign and return with your
offer the UNHCR Vendor Registration Form attached as Annex-D.

If your company is already registered with UNHCR, please submit Annex-D as blank,
stipulating your UNHCR vendor ID on the form.

UNHCR reserves the right to accept the whole or part of your bid or to allow split or partial
awards.

Martha Kiryewala,
Supply Officer
UNHCR Yemen