Work Permit System is to provide a formal system to allow specified work to start, continue and get completed in a safe

manner.

Cold Work includes

 General construction;
 Work on de‐energized electrical circuits or on energized circuits of 120 volts or less.
 Routine and Non‐routine maintenance work.
 Visual inspection, laser temperature measuring and vibration monitoring do not require a permit.

Hot work includes is any work that could create a source of ignition that could result in a fire or explosion.

 Welding and torch cutting;

 Spark producing tools such as grinders and chippers and power tools such as electric drills;
 Use of explosives;
 Use of non‐intrinsically safe electrical or electronic equipment in high risk gas areas.
 Hammering in high risk gas areas ‐ unless spark free tools are used.

Confined Space
Means any place, not designed for human occupancy, including any chamber, tank, vat, silo, pit,trench, pipe, sewer, flue,
well or other similar space in which, by virtue of its enclosed nature,there arises a reasonably foreseeable specified risk;
The work activities or other conditions (examples of confined spaces include, but not restricted to:

a) Open or Closed Tanks; b) Vessels;c) Towers; d) Furnaces;e) Sewers; f) Sumps;g) Dry Wells; h) Ventilation and Exhaust
Ducts;i) Flues; j) Vaults;k) Pipes; l) Reactors;m) Chambers; n) Boreholes;

Gas Testing means the required Gas analysis like Oxygen content inside vessels for confined space entries, Lower Explosive
Limit % for hot works, H2S and Carbon Monoxide gas levels for confined space & hot works. It has to be done by a trained,
certified and authorized person from Issuing Authority before handing over the job to the Executing authority. Continuous
gas monitoring will be done by trained and authorized executing member.

Excavation Authorization means a process of moving earth, rocks or other materials with tools, equipment or explosives. It
includes earthworks, trenching, wall shafts, tunneling and underground work, using manual or mechanized methods.

Authorizations for Photography & Videography Permit, Vehicle Entry Certificate, and Electrical Isolation Tag shall also be
required as applicable.
f) Radiography permit will be issued by a competent person from the HSE Department to any party who is authorized to use
a radioactive element or ionizing radiation.

Authorized Signatories
a) Permit issuers
b) Permit Executers
c) Field operator
d) Authorized Gas Tester
e) Authorized Isolators (Electrical / mechanical / Hydraulic / Instrumentation, etc)
f) Excavation Authorizers
g) Responsible person to Audit the system
h) Job Watcher for Confined Space Work

Issuer Responsibilities
a) Work permit Issuers must ensure that all permit requirements are pre‐planned & ready prior to start of work by
necessary coordination with all parties.
b) The Issuer is responsible to ensure that the Site Risk Assessment & Process Risk assessment, if applicable, are completed
prior to issuing the work permit. The Issuer and Executor shall also eliminate all the hazards wherever possible and if not,
and then both must reduce the risk to ensure that the work is performed safely.

Issuer must ensure that the following documents are attached to the work permit
2) JSA‐ For all high‐risk activities & for low risk activities if HIRA is not available
3) SOP‐ For routine & non‐routine activities
4) Method Statement‐ For all contract activities and activities that are not covered in a SOP.
5) Tool Box Talk ‐ A copy of Tool Box Talk attendance sheet to be attached before commencement of the work.
6) Lift Plan‐ For Lifting activities performed by Mobile Crane.
7) Method Statement, JSA & Tool Box Talk records are mandatory

Verifying that all the Executor’s submitted documentation is relevant to the task being performed i.e. Method Statements,
Job Safety Assessment, and Lifting Plan etc.
2) The issuer should know the total number of persons working, including contractors, and where they are working.
3) Appointing an Authorized Gas Tester (AGT) to perform the required gas tests
4) Prescribe ongoing gas testing requirements in accordance with the work being performed.
5) Ensuring that the Executor works in accordance with the permit requirements.
6) Signing off permits when the required work has been completed.
g) Maintain the QS Permit Log Register as per Appendix ‘F’
h) Shall also assign a Field Operator for the work permit, if required.

Field Operator Responsibilities

The Field Operator shall read the work permit, check the site compliance to permit conditions and Sign original permit. The
Field Operator shall monitor the site conditions and executing group’s Compliance to permit conditions.

Executor
a) Executor must be a person who is trained, competent and authorized who is responsible for the work being completed as
described in the Permit to Work.
b) Contractor’s personnel may be considered as executors, only if the Service Contractor is suitably qualified and certified
and authorized by the Department Manager.
c) Responsibility for safe execution of the job primarily lies with the QS departments including those where contractor’s
personnel have signed as executors.

Executor Responsibilities
a) Initiating the processing of work permit.
b) Completing all applicable sections of the work permit.
c) Supervising the work prescribed in the work permit to ensure it is conducted in a safe manner.
d) Notifying the Issuer of work progress and completion, and ensuring that the site is returned to a safe and operational
state.
e) Performing and documenting a hazard / risk assessment associated with the work.
f) Accepting responsibility and accountability for compliance to Qatar Steel safety standards.
g) Communication & Risk Management:
i. Brief the work crew through a mandatory Tool Box Talk (TBT), at the work site, about the hazards involved in the
particular job, what the required PPE are, hand tools, power tools, and other equipment
required and how the job can be safely executed.
ii. Inform the Issuer if the number of workmen or the personnel changes iii. He shall ensure that the tools, equipment and
accessories are in good condition, He shall apprise his workers about job hazards and provide
proper PPE (personal protective equipment).
iv. Attach all relevant documents like method statement, job safety analysis / HIRA, rigging / lifting plan, etc. along with
work permit.
h) He shall engage competent personnel to perform the task in a safe manner. He shall also indicate the types of tools and
equipment necessary for performing
the work. He shall forward valid Third Party Inspection (TPI) Certificate for lifting equipment and tackle.
i) His signature indicates understanding and compliance to relevant conditions on the permit. Adequate supervision shall be
ensured for all jobs. The work permit with associated authorizations shall be available at work site.
j) Display of Permit ‐ The Original copy shall be available at the worksite at all times and will remain on the worksite until all
work has been completed and subsequently signed off by the Issuing Party and Concurring Parties. Permits
should be protected from direct sun, dust and moisture (insert it in transparent folder).

Validity Period of Work Permit

a) Maximum validity of initial issue of a Work Permit shall be for the duration of work or until the end of shift / workday,
whichever is less. The issuer or executor shall not sign for duration beyond their work‐hours.
b) If the work continues uninterrupted beyond the shift, the permit can be renewed twice

Suspension of Work Permit

a) In case of an emergency/ personnel injury / dangerous occurrence, work shall be suspended and validity of any work
permit ceases in the affected area.
b) Executor or his crew shall immediately stop the work when a fire or emergency alarm is sounded or if there are any
changes in the agreed permit conditions or Safety regulations are violated or a new hazardous situation appears.

Gas Test and Electrical Isolation

Gas tests are required for hot work and confined space entry. It may also be required for some cold work and excavations.
Section‐E: Gas Test of Work Permit shall be filled to record results of Combustible, Toxic Gases and Oxygen concentration as
applicable to the location of work.

Electrical, Mechanical and Process Isolation

a) Before a Work Permit can be issued, it is essential to ensure that the equipment / facility to be worked on is safe by
isolating all energy sources to the extent necessary for the safe execution of the authorized work.
b) Issuer, Executor and Isolator shall jointly decide the extent of isolation required and fill in Section (C) of the Work Permit.
c) An authorized Isolator shall isolate the energy source of the equipment to be worked on and then sign the permit.
d) “Not applicable” option can be used when the isolation is not required (i.e. the work is not connected to an energy
source).
e) When particular work requires the power to be “ON” for some task (ex:vibration monitoring, instrument checking, etc)
all necessary precautions need to be taken by a competent person and ensuring that there is no possibility of any harm
occurring.
f) Use “DO NOT OPERATE” tag option, when isolation by local switch is decided as adequate protection. Executing authority
shall fill and hang this tag at the switch & Communicate to all.
g) MULTILOCK SYSTEM (where available) shall be used when different crafts are involved. This is the safest way of ensuring
protection from hazards.
If only Electrical Maintenance is involved they may use single lock. After installing locks and signing the permit, the keys of
the locks shall be retained by the respective locking authorities until the job is completed.
h) Keys shall be transferred and multi‐lock signatures renewed when the permits are renewed. On completion of work,
executor & issuer shall remove their tags / locks and close the permit.
i) Circuit shall not be re‐energized until the task is completed and the permit is closed, (Positive isolation ‐‐ the equipment
should not operate even if the equipment is operated accidently).