[ FARU]: Executive Team Meeting Agenda Template (insert frequency, insert meeting length - default is 1:30)

Time

0:05

0:05

0:05

0:05

0:05

0:05

0:05

0:05
0:05

0:05

0:05

6:05

0:05

0:05

0:05

0:05

0:05

0:05

0:05

0:05

0:05

0:05

0:05

0:05

0:05
 0:05

0:05

0:05

0:05
0:05

0:05

0:05

0:05

0:05

Core elements of agenda development and post-meeting communication processes

1
2
3
4
5
6
7
 FARU CLUSTER MEETING AGENDA

U]: Executive Team Meeting Agenda Template (insert frequency, insert meeting length - default is 1:30)

Topic

Framed as question, if possible

``
Review of last meeting : Update for spare requested its status
What is the status of the actions/next steps from our prior meeting? What do we need to address?
Agenda Item 1 : PM REVIEW &QUALITY
a. PM planned
b. PM done
c. PM rescheduled
d. How PM quality is?
e.Issues picked during PM review

Agenda Item 2 : PMA

a.Number of sites for PMA planed
b. PMA done
c.PMA pending

Agenda Item 3 : SWO CLOSURE

a. SWO planned
b. SWO closed
c. SWO rescheduled/not done
d. why SWO rescheduled/not done

Agenda Item 4: OUTAGE CALLOUT

a. Number of outages this month
b. Why were these outages not prevented
c. Is RCA permanently closed?
d. If RCA not permanent which its pending?
e. Which support is needed for permanent closure?
g.Support need for permanent closure its spare related?
h.if yes it spare related? its SWO existing?

Agenda Item 5 : NON OUTAGE CALLOUT

a. Number of non outages this month
b. Why were these non outages not prevented
c. Is RCA permanently closed?
d. If RCA not permanent which its pending?
e. Which support is needed for permanent closure?
g.Support need for permanent closure its spare related?
h.if yes it spare related? its SWO existing?

Agenda Item 6 : RECTIFER OVERLOADED

Number of rectifiers which overloaded
Agenda Item 7 : RECTIFER FAULTY
Number of rectifiers which is faulty
Agenda Item 8 : GENERATOR FAULTY
Number of Generator which is faulty
Agenda Item 9 : GENERATOR OVERLOADED
Number of Generator which is overloaded
Agenda Item 10 : CRITICAL POOR BB SITES
Number of sites with critical poor BB
Agenda Item 11 : SITES CRITICAL LOW FUEL LEVEL
Number of sites with critical low fuel level
Agenda Item 12 : SITES LUKU DEPLETE
Number of sites with luku deplete
Agenda Item 13 : SITES WHICH RUN 24X7 FOR DIFFERENT REASONS
Number of sites running 24x7 due to different reasons
Agenda Item 14 : SITE WITH VISIBILITY ISSUES
Number of site with visibility issues
Agenda Item 15 : SITEs CLEANING
a.Number of sites cleaning this month
b.Number of sites cleaned this month
c.Number of site pending this month
d.Last month backload

Agenda Item 16 : TANK CLEANING

a.Number of sites cleaning planned last month backload
b.Number of sites cleaned done last month backload
c.Number of site pending last month backload

Agenda Item 17 : SITEs WITH FIREXTINGUISHER SHADING

a.Number of sites with shading firextinguisher
b. Number of sites with shading done this month
c.Number of sites with shading pending this month
d.Last month backload
Agenda Item 18 : SHEQ OBSERVATION ISSUES
Number SHEQ OBSERVATION
Agenda Item 19 : TT OPEN FOR OUR CLUSTER
Number of TT open
Agenda Item 20 : EARTH MEASUREMENT
a.Number of sites with earth measurement Jan-June Planned
b. Number of site with earth measurement Jan-June done
c.Number of sites with earth measurement Jan-June pending
d.Last backload

Agenda Item 21 : LIFT PUMP REPOSITION

a.Number of sites with electrical liftpump reposition planned
b. Number of site with electrical liftpump reposition done
c.Number of sites with electrical liftpump reposition pending
Agenda Item 22 : DG BATTERY INSTALLATION
a.Number of sites with DG batteries installation planned
b. Number of site with DG batteries installation done
c.Number of sites with DG batteries installation pending
Agenda Item 23 : BB INSTALLATION
a.Number of sites with BB batteries installation planned
b. Number of site with BB batteries installation done
c.Number of sites with BB batteries installation pending
 Agenda Item 24 : WPS AUDITY
a.Number of sites with WPS audity SWO planned
b. Number of site with WPS audity SWO done
c.Number of sites with WPS audity SWO pending
Agenda Item 25 : OUTAGE AUDITY SWO
a.Number of sites with outage audity SWO planned
b. Number of site with outage audity SWO done
c.Number of sites with outage audity SWO pending
Agenda Item 26 : FUEL PROBE INSTALLATION
a.Number of sites with fuel probe SWO planned
b. Number of site with fuel probe SWO done
c.Number of sites with fuel probe SWO pending
Agenda Item 27 : RMS OFFLINE
Agenda Item 28 :OFFLINE SITE CLEANING

Agenda Item 29 : SITE WITH SPARE ISSUES RELATED OR WHICH CAN CAUSE OUTAGE eg Alarm card ,controller PLC
Number of Generator with spare issues

Agenda Item 30 : CLUSTER RESHUFFLE TRAINING ( one topic per day)

a.Rectifier (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
b.Generator (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
c.Lead acid batteries (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
d.Lithium batteries (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
e.PLC (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
f.Delta Rectifier (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
g.Huawei Rectifier (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
h.Rectifier controller (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
i.Excitation if AVR failed and others
j.Excitation if DC alternator failed and others
k.Load limitation if DG or Rectifer is overloaded
L.General Power dimension

Agenda Item 31 : SURPOTING DEPARTMENT

a. IT &Technology Department
b. Fleet Department
c. Store Department
a. HR Department
b. Finance Department

Meeting wrap-up and next steps:

• What decisions did we make today?
• What actions do we need to take? Who is responsible? By when?
• What do we need to communicate? To whom? By when?
Plus/Deltas:
What did we do well with this meeting? What should we do differently next meeting?
elements of agenda development and post-meeting communication processes
Proposed agenda items sent to FS or Operator any time prior to meeting
Agenda items framed as questions whenever possible
ZOH/HOD has final say over what makes it on to the agenda
Agendas go out anytime before the meeting
We will rotate responsibility for timekeeper and note taker
Communications includes message, messenger, mode (e.g., email, video), and timing
Items that are not included on the annual calendar must meet the following criteria to make the agenda:
 Purpose Leader

Name of topic owner who will

E.g., decision, discussion, learning faciltate discussion and assign
prep

Discussion

Discussion FS/Operator/Leader incharge

Open SWO snugs/issues clearance FS/Operator/Leader incharge

TBD FS/Operator/Leader incharge

Discussion FS/Operator/Leader incharge

FS/Operator/Leader incharge

FS/Operator/Leader incharge
FS/Operator/Leader incharge

FS/Operator/Leader incharge

FS/Operator/Leader incharge

FS/Operator/Leader incharge
 FS/Operator/Leader incharge

Decision FS/Operator/Leader incharge

Discussion FS/Operator/Leader incharge

FS/Operator/Leader incharge
 Preparation required

Pre-reads or other preparation expected of participants

(e.g., reading, develop a proposal, meet as a subgroup,
etc.)
 Topic

Agenda Item 1 : PM REVIEW &QUALITY

a. PM planned this month
b. PM done this month
b. PM pending this month
c. PM planned today
d. PM done today
e. PM rescheduled today
f. How PM quality is?
g.Issues picked during PM review

Agenda Item 2 : PMA

a.Number of sites for PMA planed
b. PMA done
c.PMA pending

Agenda Item 3 : SWO CLOSURE

a.Total cluster SWO planned this month
b.Total cluster SWO closed this month
c.Total cluster SWO pending this month
d. SWO planned today
e. SWO closed today
f. SWO rescheduled/not done
g. why SWO rescheduled/not done

Agenda Item 4 : OUTAGE CALLOUT

a. Number of outages this month
b. Why were these outages not prevented
c. Is RCA permanently closed?
d. If RCA not permanent which its pending?
e. Which support is needed for permanent closure?
g.Support need for permanent closure its spare related?
h.if yes it spare related? its SWO existing?

Agenda Item 5 : NON OUTAGE CALLOUT

a. Number of non outages this month
b. Why were these non outages not prevented
c. Is RCA permanently closed?
d. If RCA not permanent which its pending?
e. Which support is needed for permanent closure?
g.Support need for permanent closure its spare related?
h.if yes it spare related? its SWO existing?

Agenda Item 6 : RECTIFER OVERLOADED

Number of rectifiers which overloaded

Agenda Item 7 : RECTIFER FAULTY

Number of rectifiers which is faulty

Agenda Item 8 : GENERATOR FAULTY

Number of Generator which is faulty

Agenda Item 9 : GENERATOR OVERLOADED

Number of Generator which is overloaded

Agenda Item 10 : CRITICAL POOR BB SITES

Number of sites with critical poor BB

Agenda Item 11 : SITES CRITICAL LOW FUEL LEVEL

Number of sites with critical low fuel level

Agenda Item 12 : SITES LUKU DEPLETE

Number of sites with luku deplete

Agenda Item 13 : SITES WHICH RUN 24X7 FOR DIFFERENT REASONS

Number of sites running 24x7 due to different reasons

Agenda Item 14 : SITE WITH VISIBILITY ISSUES

Number of site with visibility issues

Agenda Item 15 : SITEs CLEANING

a.Number of sites cleaning this month planned
b.Number of sites cleaned this month done
c.Number of site pending this month

Agenda Item 16 : TANK CLEANING

a.Number of sites cleaning planned last month backload
b.Number of sites cleaned done last month backload
c.Number of site pending last month backload

Agenda Item 17 : SITEs WITH FIREXTINGUISHER SHADING

a.Number of sites with shading firextinguisher
b. Number of sites with shading done this month
c.Number of sites with shading pending this month
d.Last month backload

Agenda Item 18 : SHEQ OBSERVATION ISSUES

Number SHEQ OBSERVATION

Agenda Item 19 : TT OPEN FOR OUR CLUSTER

Number of TT open

Agenda Item 20 : EARTH MEASUREMENT

a.Number of sites with earth measurement Jan-June Planned
b. Number of site with earth measurement Jan-June done
c.Number of sites with earth measurement Jan-June pending
d.Number of sites with earth measurement July-Dec 2023 Planned
e. Number of site with earth measurement July-Dec 2023 done
f.Number of sites with earth measurement July-Dec 2023 pending

Agenda Item 21 : LIFT PUMP REPOSITION

a.Number of sites with electrical liftpump reposition planned
b. Number of site with electrical liftpump reposition done
c.Number of sites with electrical liftpump reposition pending

Agenda Item 22 : DG BATTERY INSTALLATION

a.Number of sites with DG batteries installation planned
b. Number of site with DG batteries installation done
c.Number of sites with DG batteries installation pending

Agenda Item 23 : BB INSTALLATION

a.Number of sites with BB batteries installation planned
b. Number of site with BB batteries installation done
c.Number of sites with BB batteries installation pending

Agenda Item 24 : WPS AUDITY

a.Number of sites with WPS audity SWO planned
b. Number of site with WPS audity SWO done
c.Number of sites with WPS audity SWO pending

Agenda Item 25 : OUTAGE AUDITY SWO

a.Number of sites with outage audity SWO planned
b. Number of site with outage audity SWO done
c.Number of sites with outage audity SWO pending

Agenda Item 26 : FUEL PROBE INSTALLATION

a.Number of sites with fuel probe SWO planned
b. Number of site with fuel probe SWO done
c.Number of sites with fuel probe SWO pending

Agenda Item 27 : RMS OFFLINE

Agenda Item 28 :OFFLINE SITE CLEANING

Agenda Item 29 : SITE WITH SPARE ISSUES RELATED OR WHICH

CAN CAUSE OUTAGE eg Alarm card ,controller PLC
Number of Generator with spare issues

Agenda Item 30 : CLUSTER RESHUFFLE TRAINING ( one topic per day)

a.Rectifier (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
b.Generator (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
c.Lead acid batteries (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
d.Lithium batteries (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
e.PLC (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
f.Delta Rectifier (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
g.Huawei Rectifier (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
h.Rectifier controller (Installation, Configuration, commissioning ,decommissioning & troubleshooting)
i.Excitation if AVR failed and others
j.Excitation if DC alternator failed and others
k.Load limitation if DG or Rectifer is overloaded
L.General Power dimension

Agenda Item 31 : SURPOTING DEPARTMENT

a. IT &Technology Department
b. Fleet Department
c. Store Department
a. HR Department
b. Finance Department
MONTHS
2 3 4

# # Reasons /Comments

56 68 63
55 57 3
1 11 60

15 15 15
15 10 0
0 5 15

1102 985 999

283 20
819 965

5 2 2

2 0

146 180 31
 5 5 5

6 6 6

1 1 1

6 6 6

15 15 15

1 1 1

0 0 0

0 0 0

9 9 9

75 75
26 17
49 49

50 33 10
48 27 4
2 6 6

16 18 31
5 16 18
10 2 13
0 0 0

28 6 6

0 0

151 151 151

37 51 51
114 100 100
151 151 151
136 136 136
15 15 15

70 70 70
52 54 54
18 16 16

4 13 13
3 5 5
1 8 8

0 0 6
0 0 2
0 0 4

0 0 0
0 0 0
0 0 0

5 2 2
5 2 2
0 0 0

17 17 17
15 17 17
2 0 0

0 0 0

0 0 0

0 0 0
 Site name Site ID
site name site id
Kwakopa TZDA0385
Tegeta Latham tzda7069
GMN dar282
Msasani Road Dar387
Maputo dar543
Mbezi RC TZDA2793
Kwa_Msisiria A TZDA0517
 PENDING ISSUES AT OUR SITES

Issues
issue at site
Delta rectifer Controller faulty
Delta rectifer Controller faulty
Delta rectifer Controller faulty
Delta rectifer Controller faulty
Delta rectifer Controller faulty
Delta rectifer Controller faulty
Delta rectifer Controller faulty
 Impact

No alarm visibility&BB not charging and possible fail during changerover

No alarm visibility&BB not charging and possible fail during changerover
No alarm visibility&BB not charging and possible fail during changerover
No alarm visibility&BB not charging and possible fail during changerover
No alarm visibility&BB not charging and possible fail during changerover
No alarm visibility&BB not charging and possible fail during changerover
No alarm visibility&BB not charging and possible fail during changerover
 [ FARU ]: Executive Team Meeting Wrap Template (Action Items)

FE FS Action/Decision SWO
What decisions did we make today?
Ashirafu Hassan Green Makware Open SWO& Request
Denis Athuman Green Makware
Denis Athuman Green Makware
Simon Adoughty Green Makware
Hussein Rajabu Green Makware
Simon Adoughty Green Makware
Ashirafu Hassan Green Makware
Wrap Template (Action Items)

Next step Who Timing

What is the next action we need to take? Who is responsible for this next step? By when?
To make follow up FS/Operator/FE OCBT
To make follow up FS/Operator/FE
To make follow up FS/Operator/FE
To make follow up FS/Operator/FE
To make follow up FS/Operator/FE
To make follow up FS/Operator/FE
To make follow up FS/Operator/FE
 Communication necessary
What do we need to communicate and to whom?
Spare requester