Scribd
Upload
15 views5 pages

Lesson 1 (Introduction To Technical and Business Writing)

Uploaded by

sameerwork565
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
15 views5 pages

Lesson 1 (Introduction To Technical and Business Writing)

Uploaded by

sameerwork565
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 5

The Islamia University of Bahawalpur

Department of Computer Science

Technical and Business writing

Instructor: Ali Khalid

Lesson: 1
Technical and Business writing
Writing is the process of expressing thoughts, ideas, and information through
written language. It involves using symbols, such as letters and punctuation
marks, to convey meaning and communicate with others. Writing can take many
forms, including prose, poetry, essays, articles, and letters, and it plays a crucial
role in education, communication, and record-keeping.

The purpose of writing

The purpose of writing can vary depending on the context and the writer's
intention, but some common purposes include:

1. To Inform: Providing information, facts, or explanations about a topic to


educate or enlighten readers.

2. To Persuade: Convincing readers to adopt a certain viewpoint, take a specific


action, or agree with the writer's opinion.

3. To Entertain: Engaging and entertaining readers through storytelling, humor, or


creativity.

4. To Express: Expressing thoughts, feelings, or personal experiences to convey


emotions or connect with others.

5. To Instruct: Providing step-by-step guidance or directions to help readers learn


how to do something or achieve a goal.

6. To Record: Documenting events, observations, or historical information for


future reference or posterity.

7. To Communicate: Sharing ideas, messages, or intentions with others to


facilitate understanding and exchange of information.

1|Page
Subject: Technical and Business writing

Instructor: Ali Khalid

How many types of writing are there?

There are 4 major types of writing:

1. Narrative Writing: Tells a story and typically includes characters, settings,


plot, and dialogue. Example: Novels, short stories, and autobiographies.

2. Descriptive Writing: Focuses on describing the details of a person, place,


object, or event using sensory language to create a vivid picture in the reader's
mind. Example: Travelogues, nature writing, and poetry.

3. Expository Writing: Presents information, explains ideas, or clarifies concepts


in a logical and organized manner. It aims to inform or instruct the reader.
Example: Textbooks, newspaper articles, and how-to guides.

4. Persuasive Writing: Aims to convince the reader to adopt a certain viewpoint


or take a specific action by presenting arguments supported by evidence and
reasoning. Example: Op-ed pieces, advertisements, and political speeches.

Technical Writing

Communicates complex information in a clear and concise manner, often involving


specialized terminology or instructions. It is used in various fields such as
engineering, medicine, and computer science. Example: User manuals, technical
reports, and scientific papers.

Technical writing falls into the category of expository writing, which aims to
inform, explain, or instruct the reader about a particular subject matter in a clear
and concise manner.

What is technical writing?

Technical writing is a form of communication that professionals use to convey


information about specialized topics. A technical writer might create content to
provide instructions or explain technical concepts regarding environmental
regulations, computer applications or medical procedures. Some of the most
common industries that rely on technical writing include:

• Engineering
2|Page
Subject: Technical and Business writing

Instructor: Ali Khalid

• Computer software and hardware

• Business

• Robotics

• Chemistry

• Finance

• Consumer electronics

• Forestry

• Aeronautics

• Medical and health care

• Biotechnology

Examples of technical writing

Here are some prominent examples of technical writing:

• Instruction manuals

• E-learning content

• Software installation guides

• Product specifications

• Product descriptions

• Reports

• Press releases

• Business proposals

• Job descriptions

3|Page
Subject: Technical and Business writing

Instructor: Ali Khalid

• Textbooks

• Company documents

• Case studies

A technical writer may be writing for a specific industry, in which case the
language tailors toward the education level of its audience. However, sometimes a
technical writer is writing for a general audience. Many of the details provided by
technical writers are complex, so the process of writing involves analyzing the
information and presenting it in a way that's easy for anyone reading it to
understand, even someone who does not have a lot of experience with the topic.

What is Business Writing?

Business writing is a type of writing that is used in a professional setting. It is a


purposeful piece of writing that conveys relevant information to the reader in a
clear, concise, and effective manner. It includes client proposals, reports,
memos, emails, and notices. Proficiency in business writing is a critical aspect of
effective communication in the workplace.

Types of Business Writing

The broad field of business writing can be distilled into four categories based on
their objective, such as:

1. Instructional

The instructional business writing type is directional and aims to guide the reader
through the steps of completing a task. A user manual falls aptly under the
instructional category, as well as a memo issued to all employees outlining the
method of completing a certain task in the future.

2. Informational

Informational business writing pertains to recording business information


accurately and consistently. It comprises documents essential to the core functions
of the business for tracking growth, outlining plans, and complying with legal
obligations. For example, the financial statements of a company, minutes of the
meeting, and perhaps the most important, report writing.

4|Page
Subject: Technical and Business writing

Instructor: Ali Khalid

3. Persuasive

The goal of persuasive writing is to impress the reader and influence their decision.
It conveys relevant information to convince them that a specific product, service,
company, or relationship offers the best value. Such a type of writing is generally
associated with marketing and sales. It includes proposals, bulk sales emails, and
press releases.

4. Transactional

Day-to-day communication at the workplace falls under the transactional business


writing category. The bulk of such communication is by email, but also includes
official letters, forms, and invoices.

5|Page

You might also like