TEACHER’S NOTES

WORKSHEETS, ACTIVITIE S & GA ME S Meeting Dialogues

Activity Type Introduction

Reading, Vocabulary and In this business meetings activity, students practice words and
Writing Exercises: gap- phrases related to meetings and use them in a meeting role-play.
fill, writing a dialogue
Procedure
Speaking Activity:
preparing and delivering Give each student a copy of the worksheet.
a dialogue, freer practice
(pair work) First, students complete a meeting dialogue with words and
phrases from a box.

Focus Answer key

Language for business
meetings 1. Let's get started 9. on track
2. an update on 10. let's review
3. upcoming projects 11. explore
Aim 4. Regarding 12. discuss it further
5. Excellent idea 13. more questions
To practice words and 6. would be appropriate 14. wrap up
phrases related to 7. for the suggestion 15. input
meetings and use them 8. Let's proceed 16. reconvene
in a meeting role-play
Next, divide the students into pairs (Student A and B).

Preparation Give each student a corresponding worksheet.

Make one copy of the
worksheet for each Explain that the students are going to prepare and role-play a
student. business meeting dialogue, similar to the one in the first exercise.

Also, make one copy Student A's role as a manager is equivalent to that of Akira's, and
of the two role-play Student B's as a marketing coordinator is equivalent to Sophia's.
worksheets for each pair
of students. Therefore, students should try to replicate the language in the
first dialogue.

Level The worksheets also contain meeting language prompts specific

to their role in the meeting.
Upper-intermediate (B2)
Pairs then read the role-play scenario and create a dialogue for
Time the meeting using the language in the boxes and prompts.

45 minutes Finally, pairs perform their dialogues to the class.

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 BUSINESS MEETINGS

WORKSHEETS, ACTIVITIE S & GA ME S Meeting Dialogues

Complete the meeting dialogue with the words and phrases from the box.

regarding let's review input for the suggestion an update on wrap up

excellent idea explore let's get started reconvene would be appropriate
let's proceed upcoming projects discuss it further on track more questions

Akira: Good morning, Sofia. (1) ............................. with today's meeting. Could you please

provide (2) ............................. the sales figures?

Sofia: Good morning, Akira. Sure, I'd be happy too. Our sales have increased by 10%

compared to last month. We've also gained a five new clients.

Akira: That's great news, Sofia. Now, let's discuss our (3) ............................. I'd like to

talk about the marketing campaign for the new product. Any suggestions?

Sofia: (4) ............................. the marketing campaign, I believe we should focus on social

media platforms to reach a wider audience. We can create engaging content and run

targeted ads to generate interest.

Akira: (5) ............................. Sofia. We'll prioritise social media marketing. Let's also

allocate a budget for advertising. How much do you think (6) .............................?

Sofia: Based on my research, I recommend allocating $10,000 for the advertising campaign.

This should cover social media ads, influencer partnerships, and online promotions.

Akira: Thank you (7) ............................., Sofia. I agree with the proposed budget.

(8) ............................. with that amount. Lastly, do you have any other questions or

topics to discuss?

Sofia: I have a question about the timeline for the project. Are we still (9) .............................

to meet the deadline?

Akira: That's a good question. We're currently on schedule, but (10) ............................. the

timeline together after the meeting to ensure we're all aligned.

Sofia: Also, I have a suggestion for improving team communication. Could we

(11) .......................... using project management software to streamline our processes?

Akira: Thank you for the suggestion. Let's (12) ............................. in our next meeting and

see if it can benefit the team.

Akira: Alright, if there are no (13) .......................... or topics, let's (14) .............................

the meeting. Thank you for your (15) ............................. We'll

(16) ............................. next week to track our progress. Have a productive day!

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 BUSINESS MEETINGS

WORKSHEETS, ACTIVITIE S & GA ME S Meeting Dialogues

Student A

Role-play a business meeting to discuss the launch of your

company's new product. You are the manager, and your partner is
the marketing coordinator.

The aim of the meeting is to finalize the marketing strategy for

the new product launch and make important decisions regarding
the campaign.

Meeting Language for the Manager Marketing Language

Let's get started Could you please provide Launch Marketing strategy

Now, let's discuss Any suggestions? Digital marketing Branding

Let's proceed with That's a good question Product positioning Timeline

Let's discuss it further Let's wrap up Market research Sales forecast

Work with your partner to create a dialogue for the meeting using the language and
prompts.

1. Greet your colleague and start the meeting. Then ask for an update.

..................................................................................................................................

3. Respond to the update. Move to the next point and ask for a suggestion.

..................................................................................................................................

5. Respond to the suggestion. Agree to the suggestion and ask for a recommendation.

..................................................................................................................................

7. A
 gree to the recommendation and announce a decision. Invite further questions or discussion
topics.

..................................................................................................................................

9. Respond to and answer the question. Announce a follow-up action.

..................................................................................................................................

11. Respond to the question. Suggest it can be discussed in the next meeting.

..................................................................................................................................

13. Close the meeting.

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 BUSINESS MEETINGS

WORKSHEETS, ACTIVITIE S & GA ME S Meeting Dialogues

Student B

Role-play a business meeting to discuss the launch of your

company's new product. You are the marketing coordinator, and
your partner is the manager.

The aim of the meeting is to finalize the marketing strategy for

the new product launch and make important decisions regarding
the campaign.

Meeting Language for the Marketing

Marketing Language
Coordinator

I'm happy to share I believe we should Launch Marketing strategy

I recommend We've also Digital marketing Branding

I have a question regarding Product positioning Timeline

Could we Market research Sales forecast

Work with your partner to create a dialogue for the meeting using the language and
prompts.

2. Return the greeting. Provide the update.

..................................................................................................................................

4. Offer a suggestion. Provide some supporting details.

..................................................................................................................................

6. Offer a recommendation. Give reasons for your recommendation.

..................................................................................................................................

8. Bring up a new topic. Ask a related question.

..................................................................................................................................

10. Bring up a suggestion. Ask a related question.

..................................................................................................................................

12. Respond to the suggestion.

...............................................................................................................................

14. End with a final greeting.

..................................................................................................................................

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