George Stanley

Number: +27 82 609 0998

Email: [email protected]

MANAGEMENT

OF

CHANGE

PROCEDURE

06 Feb 2024 M. Ferreira - Netto G. Stanley Proconic

Rev Date Developed By Reviewed By Approved By

This procedure forms part of the Busbar Amalgamated Management System

Document No :
Revision No : 06
IMS-BA-HSE-0053

Reg No: 2023/562339/07 15 Brookdale Street, Sunningdale, Cape Town, 7441

Manufactures & Importers of Busbar Systems
 George Stanley
Number: +27 82 609 0998
Email: [email protected]

CONTENT PAGE NO.

Procedure Title 3

Purpose 3

References 3

Scope 3

Responsibilities 3

Revision History 4

Procedure 4

Reg No: 2023/562339/07 15 Brookdale Street, Sunningdale, Cape Town, 7441

Manufactures & Importers of Busbar Systems
TITLE: MANAGEMENT OF CHANGE

PURPOSE: The purpose of this procedure is to ensure that all changes

namely structure changes, Operational Changes, Procedure changes, purchasing
of new equipment, etc. has been managed in such a way to ensure that The
company’s employees has addressed all aspects that may affect the Operations of
the business and the integrity and safety that such changes have on the business.
This document will also ensure that company employees comply with all
Management of change standards as set out in ISO 9001, ISO 14001 and OSHAS
18001.

REFERENCE:

 OSHAS 18001:2007

 ISO 14001:2004

 ISO 9001:2008

SCOPE: This procedure applies to all operations of Busbar Amalgamated

RESPONSIBILITIES: Responsibilities are prescribed within the procedure

Revision History:

Revision No. Date Section / Page Reason

06 Feb 2024 All Implementation

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PROCEDURE:

1. What is Change?

Change can be defined as any methodology, equipment or condition that deviate

from the normal, institutionalized way of conducting the operations at a workshop,
plant or construction site. Any other change as determined by the Organization’s
Manager.

The following are examples of change but the list is not limited.

7.1 Change in equipment

 7.1.1 New equipment

 7.1.2 Modified equipment

7.2 Change in operating procedures, processes and systems

7.3 Change in process and/or environmental conditions

7.4 Change in staffing/organization

 7.4.1 Transfer of staff

 7.4.2 Appointment of new staff

7.5 Change in organization policy

7.6 Change in suppliers/clients.

7.7 Change in service providers

 7.7.1 New service providers

 7.7.2 Change of service providers in the organization

 7.7.3 Change in scope of work

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7.8 Change in inspection/maintenance frequencies and methods

7.9 Change after exposure to hazards / Risk (Risk Assessment revision and control
measures)

7.10 Discontinuation of an operation

7.11 Deviation from an approved operation, application, practice or instruction

7.12 Changes of a temporary nature

7.13 Changes initiated by stakeholders, SHE Committees, Head office, external parties
e.g. DOL

7.14 Changes in types and grade of raw material

Change does not include:

Regular and repetitive changes that have established procedures and standards that
govern them or replacement of staff with the same skills or training, or the replacement
of identical equipment that will not result in any operational or performance changes.

2. Managing Change

Change can be divided into two categories, being informal (on the move) and
formal for example modification to equipment or change to working methodology.

8.1 Informal change

The process to follow when managing informal change is as follow:

Step 1

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 Define the Change

Conduct an issue based risk assessment to define the impact of the change
on procedures, persons, facilities and the environment and potential risk of
harm

Determine the Control Measures to control the identified risks and implement
the measures.

Assess the effectiveness of the control measures

If in doubt

Control measures effective

Carry On

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8.2 Formal Change

Will have a wide impact in terms of Safety, Health, Environment, Quality, equipment
and facilities that must be carried out and controlled in a formal way. This type of
change must be managed in accordance with the flow diagram Annexure A.

Annexure A

FLOW DIAGRAM FOR MANAGEMENT OF CHANGE

FORM MOC 1

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 REGISTRATION OF REQUEST FOR CHANGE

Initiator: _________________ Date:___________________

What must be changed?

_____________________________________________________________________
___________________________________
_____________________________________________________________________
___________________________________
(If insufficient space – attach extra pages to this document)

Why must there be change?

_____________________________________________________________________
___________________________________
_____________________________________________________________________
___________________________________
Does the change replace existing equipment/material etc? Yes _______ No
_______

Is there a safety benefit? Yes _______ No

_______

Is there a cost benefit Yes _______ No

_______

Head of Department ______________________ Date:

__________________

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Head of Department Motivation:
_____________________________________________________________________
_________
_____________________________________________________________________
___________________________________
(If insufficient space – attach extra pages to this document)

The following document must be attached to this form (if applicable)

No Requirements Yes No Comments

1 Risk Assessment

2 MSDS (Material safety data sheets)

3 Training manual

4 Standard operating procedures

5 Maintenance manual

6 Critical parts lists

Certificates (e.g. Load testing, Flame

7
proof, etc.)

Certification/licensing by service
8
provider

Other – Specify (e.g. Requirements,

9 etc. with regard to Safety, Health,
Hygiene, Ergonomics, etc.)

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Risk Department: Company/Supplier risk assessment in order.
Yes______ No ______

If No, why? (If insufficient space – attach extra pages to this document)
_____________________________________________________________________
___________________________________
_____________________________________________________________________
___________________________________
_____________________________________________________________________
___________________________________

Standards Committee Chairman Comments:

____________________________________________________________________
_____________________________________________________________________
___________________________________

Standards Committee Chairman Signature

_____________________________________________________________________

(All supporting documents are to be attached to this form)

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 Annexure C
STANDARDS COMMITTEE APPROVAL FORM
Date: ____________

Supplier/Company Name:
_____________________________________________________________________
_______

Product/Service under scrutiny:

_____________________________________________________________________
__

Application form and supporting documents present: Yes _____No ______

Suppliers/Company risk assessment approved: Yes _____No ______

Safety benefit identified: Yes _____ No ______

Cost benefit identified: Yes _____ No

______
Availability: Yes _____ No
______
Quality: Yes _____ No ______

After sale service: Yes _____ No ______

Similar product/service available elsewhere: Yes _____ No ______

Test Product/service? Yes _____ No ______

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Ergonomic Survey completed: Yes_____ No ______

Testing

Test Site:
_____________________________________________________________________
____________________

Test duration:
_____________________________________________________________________
_________________

Temp. Standard required? Yes _____ No

______
Cost Centre to which equipment/material, etc. will be charged:
_______________________________________________

HOD of test site:

_____________________________________________________________________
______________

Standards Chairman Comments/instructions:

_____________________________________________________________
_____________________________________________________________________
____________________________
_____________________________________________________________________
____________________________
Training
Training centre/on-site training to be done: Yes _____ No
______

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Who will be trained?
_____________________________________________________________________
___________

Who is to supply training?

_____________________________________________________________________
_______

Who will determine whether such persons are competent?

__________________________________________________

On site follow-up on training Yes _____ No

______
Continuous Improvement Manager Comments:
___________________________________________________________
_____________________________________________________________________
____________________________
_____________________________________________________________________
____________________________

Signature: _______________________ Date: ________________

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 Annexure D
NEW/CHANGE EQUIPMENT/MATERIAL ETC,
FEEDBACK FORM
Date: ____________

Supplier/Company Name:
_____________________________________________________________________
_______

Product/Service under scrutiny:

_____________________________________________________________________
___

Test Site:
_____________________________________________________________________
____________________

Test Duration:
_____________________________________________________________________
________________

Any injuries/incidents recorded during the test period: Yes _____ No ______

If yes, elaborate:
_____________________________________________________________________
______________

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_____________________________________________________________________
____________________________

Any additional risks identified: Yes _____ No ______

If yes, elaborate:
_____________________________________________________________________
______________
_____________________________________________________________________
____________________________
_____________________________________________________________________
____________________________

Any other comments:

_____________________________________________________________________
__________
_____________________________________________________________________
____________________________

Would you recommend that this new equipment/material be made a stock item?
Yes _____ No _____

Why?
_____________________________________________________________________
_______________________
_____________________________________________________________________
____________________________

Initiator Sign: ____________________________

Date: ________________

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Initiator Head of Dept comments:
_____________________________________________________________________
_
_____________________________________________________________________
____________________________

Head of Dept Sign: _______________________

Date: ________________

Procurement and Supply Manager comments:

____________________________________________________________
_____________________________________________________________________
____________________________

Does this replace any existing equipment/material, etc? Yes _____ No ______

If yes, what:
_____________________________________________________________________
__________________
_____________________________________________________________________
____________________________

Is there a cost benefit? Yes _____ No ______

If yes, elaborate:
_____________________________________________________________________
______________
_____________________________________________________________________
____________________________

Procurement and Supply Manager Signature: _________________

Date:____________

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Standards Committee Chairman Comments:
_____________________________________________________________
_____________________________________________________________________
____________________________

Chairman Signature: ________________________

Date: ________________

(If insufficient space – attach extra pages to this document)

All temporary and permanent changes to organization, personnel, systems,

procedures, equipment, products, materials or substances or project scope shall be
evaluated and managed to ensure that health, safety and environmental risks arising
from these changes remain at an acceptable level.

Changes shall be put on record and signed by the site manager. If the changes were
requested by Client, proof of the changes made will be provided and communicated to
Cleint and their approval will be documented prior to implementation.

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 MANAGEMENT OF CHANGE
Communication Register

BA SIGNATURES DATE

REPRESENTATIVES

Team Communication Register.

Employee Area of Communication Date Signature
Name Communication

: By signing this communication register

 I agree the Management of Changes has being discussed with me

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 I acknowledge that I understand the requirements and standards of this
Management of Changes Plan.

 I agree to uphold the safety requirements of OHS Act Regulations.

 I will report any Non – Conformance related to this Management Of Changes

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