Project Management – the application of knowledge, skills, tools and techniques to meet the

project requirements and achieve the desired outcome

Course objectives-
 Understand which types of jobs are suitable for you
 Define key project management terms
 Define roles and responsibilities
 Discuss the types of jobs you can pursue

What Project Manager Do day by day?

 Planning and organization

 Managing tasks
 Budgeting
 Controlling costs and other factors

One of the most important things to know about the day to day of a project manager:

We will use different tools, techniques and methodologies every single day. There is no dull
moment

Project managers work in many industries. The skills project managers learn in one industry
can be applied in others. Project managers tackle a variety of projects from start to finish.

The parts of week 2

 Explain the unique value a project manager brings to their team

 Describe a project managers roles and responsibilities
 List a project manager’s core skills

Definition of project manager :

Shepherd projects from start to finish and serve as guides for their team, using their impeccable
organizational and interpersonal skills every step of the way
Project manager add a value to their teams and organizations in key ways that include
 Prioritization (Prioritetləşdirmə)
 Delegation (Nümayəndəlik)
 Effective Communication ( Effektiv ünsiyyət)

Prioritization – Project managers add value to their teams and organizations through effective
prioritization of tasks required to complete a project. Sometimes project managers can’t
determine which ones are the most critical to the success of the project. They will connect with
their teams and with stakeholder to gather information and make a plan.
Stakeholders – are the people who are interested in and affected by the project’s completion and
success. (Like the leader of the organization)
Delegation - Project managers use delegation to add value to their teams and organizations by
matching tasks to individuals who can best complete the work.
Effective communication – Project managers deliver value through effective communication
both with their team and with key stakeholder
 Planning and organizing

- Make use of productivity tools and create processes

- Create plans, timelines, schedules, and other forms of documentation to track project
completion

Budgeting and controlling

- monitor and manage the budget

- track issues and risks
- manage quality
- remove unforeseen barriers
-
Project task- is an activity that needs to be accomplished within a set period of time by you, your
team or your stakeholders.

Teaching and mentoring

As a project manager, you can serve as a mentor to your team. When you take the time to fully
explain the expectations, you eliminate rework, confusion, and frustration. Mentoring and
teaching others the lessons that you, as a project manager, have learned allows your team to
make better choices and build on your experience. Mentoring also involves supporting each
individual on your team in meeting expectations and helping them to exceed their own sense of
personal potential.
 Building relationships
Relationships are everything! Getting to know your team members lets them know that you care
about them as people, not just as employees. Taking the time to build relationships with your
customers, clients, vendors, and other stakeholders is equally important. Dedicate time to check
in with people. Pay attention to the insights they offer you about their work style since their
actions can inform how to most effectively interact with them. Ask about their lives beyond the
project, and then follow up on those discussions later on to show your interest. When you foster
these relationships, you are all more invested in the success of your project.

Controlling change
The American novelist Louis L’Amour wrote, “The only thing that never changes is that
everything changes.” This applies to projects as well. Projects change as you continue to
understand the expectations and the needs of your stakeholders. As a project manager, you need
to remain flexible and adjust to the stakeholders’ needs. However, it is also important to protect
your team from constant change and rework. A good way to do this is by documenting the initial
expectations of the project and clearly identifying the changes being requested. It is also helpful
to understand the budget and schedule impact of the changes and make sure that the stakeholders
understand those impacts. As the project manager, you are responsible for protecting your team.

Empowering your team

We all enjoy being heard and appreciated in our careers. Giving your team the ability to work
directly with the stakeholders and their teams lets them know that you trust and believe in their
skills! One of the best things about empowering your team is getting fresh ideas and passionate
employees willing to help find solutions to problems. Another way you can empower your team
is by delegating responsibilities to them, allowing them to make some decisions for the project,
and using their input in the planning and execution of the project. Effective mentoring often
leads to more empowered teams.

Communicating status and concerns

As a project manager, communication is everything. With effective communication, you can
work together with your team to find solutions to challenges. The project manager sets the tone
for the project. Maintaining an open door policy and building trust within your team and among
stakeholders—all while staying positive—will help the success of the project.

Key takeaway
You have learned that project managers may be responsible for teaching and mentoring project
team members, building relationships with the team and various stakeholders, controlling change
and the impact to the project, empowering team members to make decisions, and communicating
status and potential concerns. These interpersonal responsibilities can be just as important to the
success of your projects as your more concrete responsibilities, like scheduling and budgeting.

As you continue through this course, you will learn more about how these project manager
responsibilities are embedded into the different phases of a project.
 A manager’s role within a team

A Project manager is not often the direct manager of the people working on a project team.
Each person will be an expert on their portion of the project, but no one will be an expert on
every aspect of the project
Project manager’s roles:
- Hold all team members accountable for their assigned tasks
- Ensure that issues and risk are tracked and visible and establish escalation paths
- Understand and help teammates to adopt the right workflows and project management
styles
- Collaborate with other teams at the organization to deliver solutions that meet the
requirements based on project scope, schedule and budget

4 main skills of successful project manager

1) Enabling decision making
2) Communicating and escalating
3) Flexibility
4) Strong organizational skills

Leadership and team dynamics

A project manager’s ability to guide teammates to complete their assigned work without acting
as their direct managers

Key interpersonal skills

- Communication
- Negotiation
- Conflict mediation
- Understanding motivations

week 3

 Explain and follow the life cycle of a project

 Define and outline a project’s phases and each phase’s tasks
 Compare different project management methodologies
 Determine which methodology is most effective for a project
 Organize how a project is staged according to different program management
methodologies

I. Project life cycle

- Initiate the project
- Make a plan
- Execute & complete task
- Close the project
 İnitiate the project

- Define project goals ( layihə məqsədlərini müəyyənləşdirmək)

- Determine resources, people, and other project details
- Get project approval (layihə təsdiqi almaq)

Make a plan

- Create a budget (büdcəni yaratmaq)

- Set the schedule (Cədvəl tərtib etmək)
- Establish your team ( Komandanı qurmaq)
- Determine roles and responsibilities ( Vəzifə və məsuliyyətləri müəyyənləşdirmək)
- Plan for risk and change ( an experienced project manager always knows that, plan
always change)
- Establish communication

Execute & complete tasks

- Manage the progress

- Communicate
- Make adjustments

Close the project

- Ensure all tasks have been completed
- Confirm acceptance of the project outcome
- Reflect on lessons learned (Retrospective)
A retrospective is a chance to note best practices and learn how to manage a project more
effectively the next time
- Communicate results with stakeholders
- Celebrate completing the project
- Formally move on from the project

The project life cycle

Initiate the project
In this phase, ask questions to help set the foundation for the project, such as:

 Who are the stakeholders?

 What are the client’s or customer’s goals?
 What is the purpose and mission of the project?
 What are the measurable objectives for the team?
 What is the project trying to improve?
 When does this project need to be completed?
 What skills and resources will the project require?
 What will the project cost? What are the benefits?

Make a plan
 In this phase, make a plan to get your project from start to finish.

 Create a detailed project plan. What are the major milestones? What tasks or
deliverables make up each milestone?
 Build out the schedule so you can properly manage the resources, budget, materials,
and timeline. Here, you will create an itemized budget.

Execute the project

In this phase, put all of your hard work from the first two phases into action.

 Monitor your project team as they complete project tasks.

 Break down any barriers that would slow or stop the team from completing tasks.
 Help keep the team aware of schedule and deliverable expectations.
 Address weaknesses in your process or examine places where your team may need
additional training to meet the project’s goals.
 Adapt to changes in the project as they arise.

Close the project

In this phase, close out the project.

 Identify that your team has completed all of the requested outcomes.
 Release your team so they can support other projects within the company.
 Take time with your team to celebrate your successes!
 Pass off all remaining deliverables and get stakeholder approval.
 Document the lessons you and your team learned during the project.
 Reflect on ways to improve in the future.

Key takeaway
Each phase of the project life cycle has its own significance and reason for existing. By
following the project life cycle, you’re ensuring that you are:

 Capturing the expectations of your customer

 Setting your project up for success with a plan
 Executing project tasks and addressing any issues that arise
 Closing out your project to capture any lessons learned.
As you continue through this course, we will walk through each project phase in more
detail.
Project management methodology – a set of guiding principles and processes for owning a
project through its life cycle
Linear (xətti) – means the previous phase or task has to be completed before the next can start
Iterative(iterative, qarışıq) – means some of the phases and tasks will overlap or happen at the
same time that other tasks are being worked on
Waterfall(Şəlalə)- was created in the 70’s

Agile(Çevik)

- Able to move quickly and easily

- Willing to change an adapt
- Done in pieces
Agile project phases overlap and tasks are completed in iterations, which in Scrum are
called Sprints

Lean and Six Sigma method

Define
Measure
Analyze DMAIC
Improve
Control

Define – tells us what to measure

Measuring- tells us what to analyze
Analyzing – tells us what to improve
Improving – tells us what to control
Lean – üsulu tez-tez manufacturing adlanır çünki, istehsal dünyasında yaranmışdır. Əsas
prinsipi əməliyyat daxilində tullantıları çıxarmaqdır. Proses addımlarını optimallaşdırmaq,
tullantıları aradan qaldırmaqla istehsalın hər mərhələsinə dəyərlər əlavə olunur.
Proses aşağıdakı 5 əməliyyatı əhatə edir:
Sıralamaq : Cari istehsal əməliyyatları üçün lazım olmayan bütün elementləri çıxarırıq və
yalnız əsas elementləri buraxırıq.
Səliqəyə salmaq : Lazım olan elementləri istifadə etmək asan olacaq şəkildə təşkil etmək.
Elementləri etiketləyirik ki, hər kəs onları tapıb kənara qoya bilsin.
Parıltı: Hərşeyi düzgün yerində saxlamaq. İş yerini hər gün təmizləmək.
Standartlaşdırma : Prosesi hər dəfə eyni şəkildə həyata keçirmək
Davam etmək : Düzgün prosedurlara riayət etməyə vərdiş etmək, komandaya bu nizam-
intizamı aşılamaq

Six-sigma- proseslərin hər dəfə izlənilməsini təmin etməklə, variasiyaları azaltmaq üçün
istifadə olunan bir metodologiyadır.
Əsas 7 prinsipi var:

1) Həmişə müştəriyə diqqət yetirin

2) İşin necə yerinə yetirildiyini müəyyənləşdirin və anlayın
3) Proseslərin axıcılığını təmin edin
4) Tullantıları azaldın və dəyər üzərində cəmləyin
5) Variasiyaları aradan qaldırmaqla, qüsurları aradan qaldırın
6) Komandanıza qoşulun və əməkdaşlıq edin
7) Təkmilləşdirmə fəaliyyətinə sistemli şəkildə yanaşın

Məhsulun və ya prosesin xərc və ya kəmiyyət kimi ölçülə bilən aspektlərini tapmaq üçün
bu metodologiyadan istifadə olunur.
Popular project management approaches
Below is a brief recap of some of the project management approaches you’ve been
introduced to so far:

Waterfall is a traditional methodology in which tasks and phases are completed in a

linear, sequential manner, and each stage of the project must be completed before the
next begins. The project manager is responsible for prioritizing and assigning tasks to
team members. In Waterfall, the criteria used to measure quality is clearly defined at the
beginning of the project.

Agile involves short phases of collaborative, iterative work with frequent testing and
regularly-implemented improvements. Some phases and tasks happen at the same time
as others. In Agile projects, teams share responsibility for managing their own work.
Scrum and Kanban are examples of Agile frameworks, which are specific development
approaches based on the Agile philosophy.

Scrum is an Agile framework that focuses on developing, delivering, and sustaining

complex projects and products through collaboration, accountability, and an iterative
process. Work is completed by small, cross-functional teams led by a Scrum Master
and is divided into short Sprints with a set list of deliverables.

Kanban is a tool used in both Agile and Lean approaches that provides visual feedback
about the status of the work in progress through the use of Kanban boards or charts.
With Kanban, project managers use sticky notes or note cards on a physical or digital
Kanban board to represent the team’s tasks with categories like “To do,” “In progress,”
and “Done.”

Lean uses the 5S quality tool to eliminate eight areas of waste, save money, improve
quality, and streamline processes. Lean’s principles state that you can do more with
less by addressing dysfunctions that create waste. Lean implements a Kanban
scheduling system to manage production.

Six Sigma involves reducing variations by ensuring that quality processes are followed
every time. The Six Sigma method follows a process-improvement approach called
DMAIC, which stands for define, measure, analyze, improve, and control.

Lean Six Sigma is a combination of Lean and Six Sigma approaches. It is often used in
projects that aim to save money, improve quality, and move through processes quickly.
Lean Six Sigma is also ideal for solving complex or high-risk problems. The 5S
organization framework, the DMAIC process, and the use of Kanban boards are all
components of this approach.

Despite their differences, all of these project management methodologies require

communication and collaboration among various teams and aim to deliver projects on
time and within budget.
 4th Week
Organizational structure – The way a company or organization is arranged
Classic – Functional or top – down structures

Matrix method- Direct higher-ups and stakeholders from other departments or

programs6
 Organizational Culture

- The values employees share, as well as the organization’s values, missions and history
- Company’s personality
-