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EU Grants: Application form (CERV): V2.0 – 01.06.2022

IMPORTANT NOTICE

What is the Application Form?

The Application Form is the template for EU grants applications; it must be submitted via the EU Funding & Tenders Portal before the
call deadline.
The Form consists of 2 parts:.
• Part A contains structured administrative information
• Part B is a narrative technical description of the project.
Part A is generated by the IT system. It is based on the information which you enter into the Portal Submission System screens.
Part B needs to be uploaded as PDF (+ annexes) in the Submission System. The templates to use are available there.

How to prepare and submit it?

The Application Form must be prepared by the consortium and submitted by a representative. Once submitted, you will receive a
confirmation.
Character and page limits:
 page limit normally 45 pages (unless otherwise provided in the Call document)
 supporting documents can be provided as an annex and do not count towards the page limit
 minimum font size — Arial 9 points
 page size: A4
 margins (top, bottom, left and right): at least 15 mm (not including headers & footers).
Please abide by the formatting rules. They are NOT a target! Keep your text as concise as possible. Do not use hyperlinks to
show information that is an essential part of your application.

If you attempt to upload an application that exceeds the specified limit, you will receive an automatic warning asking you to
shorten and re-upload your application. For applications that are not shortened, the excess pages will be made invisible and thus
disregarded by the evaluators.

Please do NOT delete any instructions in the document. The overall page limit has been raised to ensure
equal treatment of all applicants.

This document is tagged. Be careful not to delete the tags; they are needed for the processing.

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TECHNICAL DESCRIPTION (PART B)

COVER PAGE

Part B of the Application Form must be downloaded from the Portal Submission System, completed and then assembled
and re-uploaded as PDF in the system. Page 1 with the grey IMPORTANT NOTICE box should be deleted before
uploading.

Note: Please read carefully the conditions set out in the Call document (for open calls: published on the Portal). Pay
particular attention to the award criteria; they explain how the application will be evaluated.

PROJECT

Project name: [Violence Prevention and Victimization with Electronic Magnet

Handcuff System Protection]
Project acronym: [VMH System Protection]

Coordinator contact: [Tutku OZMEN], [Kirikkale University]

TABLE OF CONTENTS
ADMINISTRATIVE FORMS (PART A)...................................................................ERROR! BOOKMARK NOT DEFINED.
TECHNICAL DESCRIPTION (PART B)............................................................................................................................2
COVER PAGE................................................................................................................................................................2
PROJECT SUMMARY....................................................................................................................................................3
1. RELEVANCE..............................................................................................................................................................3
1.1 Background and general objectives............................................................................................................................................3
1.2 Needs analysis and specific objectives.......................................................................................................................................3
1.3 Complementarity with other actions and innovation — European added value.......................................................................3
2. QUALITY....................................................................................................................................................................4
2.1 Concept and methodology..........................................................................................................................................................4
2.2 Consortium set-up......................................................................................................................................................................4
2.3 Project teams, staff and experts..................................................................................................................................................4
2.4 Consortium management and decision-making.........................................................................................................................5
2.5 Project management, quality assurance and monitoring and evaluation strategy......................................................................5
2.6 Cost effectiveness and financial management............................................................................................................................6
2.7 Risk management........................................................................................................................................................................6
3. IMPACT......................................................................................................................................................................6
3.1 Impact and ambition...................................................................................................................................................................6
3.2 Communication, dissemination and visibility............................................................................................................................7
3.3 Sustainability and continuation...................................................................................................................................................7
4. WORKPLAN, WORK PACKAGES, ACTIVITIES, RESOURCES AND TIMING........................................................8
4.1 Work plan...................................................................................................................................................................................8
4.2 Work packages, activities, resources and timing........................................................................................................................8
Work Package 1...................................................................................................................................................9
Work Package.......................................................................................................................................................................12
Staff effort (n/a for Lump Sum Grants)................................................................................................................12
Subcontracting (n/a for prefixed Lump Sum Grants)...........................................................................................13
Timetable............................................................................................................................................................14
5. OTHER.....................................................................................................................................................................16
5.1 Ethics and EU values................................................................................................................................................................16
5.2 Security.....................................................................................................................................................................................16

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6. DECLARATIONS......................................................................................................................................................16
ANNEXES........................................................................................................................................................................18

#@APP-FORM-CERV@#
#@PRJ-SUM-PS@# [This document is tagged. Do not delete the tags; they are needed for the processing.]

PROJECT SUMMARY

Project summary

See Abstract (Application Form Part A).

#§PRJ-SUM-PS§# #@REL-EVA-RE@# #@PRJ-OBJ-PO@#

1. RELEVANCE

1.1 Background and general objectives

Background and general objectives

Describe the background and rationale of the project.
How is the project relevant to the scope of the call? How does the project address the general objectives of the call?
What is the project’s contribution to the priorities of the call?
Which target groups will be supported/assisted by/in the project. Why have you chosen to focus on them?

This project entails the development of a technology aimed at protecting victims of violence and preventing violent
incidents through an electronic magnetic handcuff system. The background of the project emphasizes that gender
inequality and violence persist as significant issues in today's society, with women and children being the most
vulnerable and frequently victimized groups. This assertion is supported by both national and international reports.

The relevance of the project to the call lies in its alignment with the overarching goals and priorities of the initiative.
By collaborating with institutions such as the Ministry of Justice, Ministry of Interior, and the General Directorate
of Security, the project aims to develop more effective solutions for combating violence against women in Turkey.
Additionally, the project aims to contribute to the priorities outlined in the call by offering a solution that is
compatible with existing legal frameworks, focusing on the protection of victims of violence and the reduction of
violent incidents.

The target groups to be supported in the project are women and children who are victims or potential victims of
violence. The focus on these groups stems from their status as the most severely affected and in need of protection.
Therefore, the project is developed with the aim of ensuring the safety of these groups and providing a more
effective approach to combating violence.

1.2 Needs analysis and specific objectives

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Needs analysis and specific objectives (n/a for Programme Contact Points)
Provide a needs assessment. A need is a gap between what is and what should/ would be helpful or useful.
The needs assessment should be your starting point. Specify what needs will be addressed and how they have been
identified. It should be specific and focus on the actual needs of the target group. It should include relevant, reliable
data and, a robust analysis clearly demonstrating the need for the action (therefore, avoid references to generic
statements and information about the problems and needs of the target group). The needs assessment should
incorporate gender equality issues and non-discrimination considerations that identify the differences between and
among women and men, girls and boys, in terms of their relative position in society and the distribution of resources,
opportunities, constraints and power in a given context. The data supporting the needs assessment should be
dissaggregated by sex, as well as age or disability, whenever possible. You can refer to existing research, studies
and previous projects that already demonstrate the need for action.
If your project is supported by a public authority, annex the Letter of support.

This project builds upon previous studies focusing on gender inequality and violence, which have highlighted the
serious nature of these issues. It has been observed that violence against women, particularly, is prevalent among
the most vulnerable groups, including women and children. These prior studies have emphasized that violence can
have life-threatening consequences and that existing measures are inadequate.

The innovative aspect of this project lies in the use of a technological solution such as the electronic magnetic clamp
system. This system offers various functions to ensure the safety of victims, controlled through an integrated
application on smartphones. It presents an innovative approach with features like physically preventing perpetrators
from approaching victims and quickly notifying law enforcement.

These activities complement the efforts of relevant institutions in Turkey, such as the Ministry of Justice, the
Ministry of Interior, and the General Directorate of Security. The project aims to support existing legal regulations
and institutional efforts while providing more effective solutions in combating violence.

On a European scale, it is envisaged that other EU countries facing similar issues could benefit from this project. Its
outcomes could be used for combating gender inequality and violence across Europe. Moreover, there is potential
for the implementation of such technological solutions in other countries as well.

While Turkey is a direct beneficiary of the project, other EU countries indirectly benefit if they face similar
challenges and seek similar solutions. The majority of the activities are planned to take place in Turkey.

The project aims to create synergy with other EU projects by collaborating with projects addressing similar issues.
Such collaborations are essential for achieving common goals and utilizing resources more effectively.
Additionally, the project is developed based on previous studies, drawing upon existing knowledge and experiences
to offer more effective solutions.

Finally, the project aims to contribute to the promotion of gender equality and the prohibition of discrimination,
aligning with the goals of EU member states in this regard. This supports the overall aim of the project and aims to
strengthen efforts in promoting gender equality.
#@COM-PLE-CP@#

1.3 Complementarity with other actions and innovation — European added value

Complementaritywithotheractionsandinnovation (n/aforProgrammeContactPoints)
Explainhowtheprojectbuildsontheresultsofpastactivitiescarriedoutinthefieldanddescribeitsinnovative aspects. Explain
how the activities are complementary to other activities carried out by other organisations.
IllustratetheEuropeandimensionoftheactivities:trans-nationaldimensionoftheproject;impact/interestfora

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number of EU countries; possibility to use the results in other countries, potential to develop mutual trust/cross-border
cooperation among EU countries, etc.
Which countries will benefit from the project (directly and indirectly and why have you chosen them)? Where will the
activities take place?
Clarify to what extent the project builds on synergies with other EU projects. If applicable, explain to what extent your
project builds on previous project results in this field (state of play, relation to existing/recent developments,
approaches, achievements, other EU programmes).
Note: The project should also complement or add benefits to the EU Member States' interventions in the area of
gender equality and non-discrimination mainstreaming.

This project builds upon previous studies focusing on gender inequality and violence, which have highlighted the serious
nature of these issues. It has been observed that violence against women, particularly, is prevalent among the most
vulnerable groups, including women and children. These prior studies have emphasized that violence can have life-
threatening consequences and that existing measures are inadequate.

The innovative aspect of this project lies in the use of a technological solution such as the electronic magnetic clamp
system. This system offers various functions to ensure the safety of victims, controlled through an integrated application on
smartphones. It presents an innovative approach with features like physically preventing perpetrators from approaching
victims and quickly notifying law enforcement.

These activities complement the efforts of relevant institutions in Turkey, such as the Ministry of Justice, the Ministry of
Interior, and the General Directorate of Security. The project aims to support existing legal regulations and institutional
efforts while providing more effective solutions in combating violence.

On a European scale, it is envisaged that other EU countries facing similar issues could benefit from this project. Its
outcomes could be used for combating gender inequality and violence across Europe. Moreover, there is potential for the
implementation of such technological solutions in other countries as well.

While Turkey is a direct beneficiary of the project, other EU countries indirectly benefit if they face similar challenges and
seek similar solutions. The majority of the activities are planned to take place in Turkey.

The project aims to create synergy with other EU projects by collaborating with projects addressing similar issues. Such
collaborations are essential for achieving common goals and utilizing resources more effectively. Additionally, the project is
developed based on previous studies, drawing upon existing knowledge and experiences to offer more effective solutions.

Finally, the project aims to contribute to the promotion of gender equality and the prohibition of discrimination, aligning
with the goals of EU member states in this regard. This supports the overall aim of the project and aims to strengthen
efforts in promoting gender equality.

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2. QUALITY
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2.1 Concept and methodology

Concept and methodology

Outline the approach and methodology behind the project. Explain why they are the most suitable for achieving the
project’s objectives. Include ethical and safety considerations to ensure that target groups are not subjected to harm
in any way.
Note: Methodology is not a list of activities but are instruments, approaches that will be used, applied and created.

The fundamental approach of this project revolves around the utilization of a technological solution, such as the
electronic magnetic handcuff system, for preventing violence and safeguarding victims. This system is developed
with the aim of ensuring the safety of violence victims and preventing violent incidents. The project is primarily
designed by considering the existing legal frameworks and significant reports in the fields of gender inequality and
violence.

The objectives of the project are as follows:

1. Prevention of the recurrence of non-lethal incidents of femicide.

2. Prevention of violence victims from encountering violence again.
3. Protection and assurance of safety for violence victims.

To achieve these objectives, the electronic magnetic handcuff system is selected as an effective tool to ensure the
safety of violence victims. This system is controlled through a dedicated application integrated into the victims'
smartphones, offering various functionalities. When perpetrators breach the predefined safety distance, the system
activates automatically to protect the victims. Furthermore, it provides prompt notifications to law enforcement
agencies, enabling swift intervention.

The methodology behind the project focuses on developing a technology-based solution for preventing violence and
protecting victims. This solution is designed in alignment with existing legal frameworks and societal needs. The
project team works with a focus on ethical and security considerations during the design and implementation phases
of the system. Additionally, emphasis is placed on user-friendly design and reliable communication protocols.

This approach is considered most suitable because technology is seen as an effective tool for ensuring the safety of
violence victims and preventing violent incidents. A technological solution like the electronic magnetic handcuff
system, in harmony with existing legal frameworks, provides a fast and effective means of protecting violence
victims. Moreover, by tracking the movements of perpetrators and sending immediate notifications to law
enforcement agencies, this system contributes to the prevention or reduction of violent incidents.
#§CON-MET-CM§# #@CON-SOR-CS@#

2.2 Consortium set-up

Consortium cooperation and division of roles (if applicable) (n/a for Town Twinning and Programme
Contact Points)
Describe the participants (Beneficiaries, Affiliated Entities and Associated Partners, if any) and explain how they will
work together to implement the project. How will they bring together the necessary expertise? How will they
complement each other?
In what way does each of the participants contribute to the project? Show that each has a valid role and adequate
resources to fulfil that role.
Note: When building your consortium you should think of organisations that can help you reach objectives and solve
problems.

**Project Title: Electronic Magnetic Clasp System for Violence Prevention and Victim Protection**

**Project Leader: ** Tutku Özmen

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**Project Team: **
- Dr. Assistant Professor Nejla Gezmis (Advisor)
- Associate Professor Aytaç Celtek (Advisor)
- Gulhanim Karataş (Mobile application designer, computer engineer)
- Mehmet Coşkun (Security expert)
- Ahmet Coşkun (Production Supervisor)
- Hatice Aköz (social media and promotion manager)

**Institution: ** Kirikkale University

**Potential Partners: **
- Ministry of Justice
- Ministry of Interior
- General Directorate of Security

**Project Objective: **
- Preventing the recurrence of non-lethal cases of femicide.
- Preventing re-victimization of victims of violence against women.
- Protecting victims of violence against women and ensuring their safety.

**Project Area: ** Gender inequality and violence in society

**Legal Basis: **
- Article 17 of the Constitution of the Republic of Turkey
- Article 41 of the Constitution of the Republic of Turkey
- Article 106 of the Turkish Penal Code
- Article 117 of the Turkish Penal Code
- Law No. 6284 on the Protection of Family and the Prevention of Violence Against Women

**Significance of the Project: **

Gender inequality and violence continue to be significant issues in today's society. Especially women and children
are among the most vulnerable and frequently victimized groups by violence. According to a report by the United
Nations (2022), 35% of women have experienced violence at least once in their lifetime, and one out of every five
women and girls aged 15-49 has experienced physical or sexual violence by family members. Turkey has taken
significant steps in recent years, but violence cases still remain high, indicating the inadequacy of existing measures.

**Project Product: Electronic Magnetic Clasp System**

The electronic magnetic clasp system is a technology developed to ensure the safety of violence victims and prevent
violence incidents. This system is controlled through a smartphone application and provides various functions to
ensure the safety of victims. The system is managed through a special application integrated into the smartphones of
victims. This application is used to configure settings and monitor the status of the system.

The electronic magnetic clasp that needs to be attached to the perpetrator's ankle monitors the specified security
distance between the victims and the perpetrators. When the perpetrators violate this distance, the clasp is
automatically activated. When activated, the magnetic mechanism engages and locks, restricting the movements of
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the perpetrators. Thus, the clasp, attached to the ankle of the perpetrators and locked in response to threats,
physically prevents the perpetrators from approaching the victims and ensures the safety of the victims.
Additionally, the clasp sends an instant notification to law enforcement. Thus, timely intervention and prevention or
at least mitigation of violence incidents are aimed to be achieved.

Visually, the electronic magnetic clasp system generally has an elegant and user-friendly design. It can be easily
attached to and removed from users. Moreover, it can be monitored via the smartphone application. However, for
the purpose of protecting the suspect, it automatically activates itself within a distance of 200 meters or less from
the victim, rather than being activated by the victim. This ensures that the suspect is not victimized. Additionally, in
case of allergic reactions to the materials used, anti-allergic materials are preferred to prevent health issues.

**Methodology: **
The methodology involves several key steps:
1. **Product Development and Testing: ** The electronic magnetic clasp system will be developed by an expert
team and tested in various scenarios to verify its effectiveness and reliability.
2. **Legal and Ethical Assessment: ** The legal compliance and ethical principles of the project will be considered.
Legal advisors and ethical experts will contribute to the evaluation of the project from legal and ethical
perspectives.
3. **User Testing and Feedback: ** The system will be tested with the target users, violence victims, to gather
feedback. This feedback will be used to improve the user experience of the system.
4. **Training and Awareness: ** Training and awareness programs will be organized for violence victims and law
enforcement officers. These programs aim to provide knowledge and skills necessary for the proper and effective
use of the system.

**Participants and Roles: **

Each participant in the project has a specific role:
1. **Project Leader: ** Responsible for overall project management and coordination.
2. **Advisors: ** Provide technical guidance and support throughout the project.
3. **Mobile Application Designer/Engineer: ** Responsible for designing and developing the mobile

2.3 Project teams, staff and experts

Project teams and staff

Describe the project teams and how they will work together to implement the project.
List the staff included in the project budget (budget category A) by function/profile (e.g. project manager, senior
expert/advisor/researcher, junior expert/advisor/researcher, trainers/teachers, technical personnel, administrative
personnel etc. and describe briefly their tasks. Provide CVs of all key actors (if required).
Note: Please ensure a gender-balanced representation in the composition of project teams and staff performing the
action.

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Name and Organisation Role/tasks/professional profile and expertise

function

Outside resources (subcontracting, seconded staff, etc)

If you do not have all skills/resources in-house, describe how you intend to get them (contributions of members,
partner organisations, subcontracting, etc).
If there is subcontracting, please also complete the table in section 4. Moreover, ensure that subcontractors are
aware of gender mainstreaming and non-discrimination mainstreaming.

**Project Management, Quality Assurance, and Monitoring and Evaluation Strategy:**

Project management and quality assurance entail measures to ensure that the project is completed with high quality
and within the designated timeframe. The project team will follow the steps outlined below:

1. **Project Management:** The project manager will oversee the project process and monitor progress. Regular
meetings will be held by the project team to evaluate progress and address any issues that arise.

2. **Quality Assurance:** The project team will establish standards to ensure quality throughout the project process
and will monitor adherence to these standards. Quality control will be conducted at each stage, and corrective
measures will be taken as necessary.

3. **Monitoring and Evaluation Strategy:** Indicators and methods have been established to monitor and evaluate
progress in the project. These indicators will be used to measure the degree of achievement of project objectives and
impact.

- **Indicators:**
- Increase in women's employment rate
- Changes in societal attitudes towards gender roles
- Improvement in the security status of violence victims
- Effectiveness and usability of the project implementation

- **Progress Measurement:**
- Percentage increase in women's employment rate
- Change in societal perception of gender equality
- Change in the security status of violence victims
- Increase in the usage of the electronic magnetic clamp system

These indicators are sensitive to measuring the impact of the project process and evaluating the impact on gender
equality issues. The evaluation process will be inclusive, involving participation from all stakeholders. The project

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team will strive to ensure gender balance and equal representation of all voices during the evaluation process.

2.4 Consortium management and decision-making

Consortium management and decision-making (if applicable) (n/a for Town Twinning and Programme
Contact Points)
Explain the management structures and decision-making mechanisms within the consortium. Describe how decisions
will be taken and how regular and effective communication will be ensured. Describe methods to ensure planning
and control.
Note: The concept (including organisational structure and decision-making mechanisms) must be adapted to the
complexity and scale of the project.

Consortium Management and Decision-Making Mechanisms:

The management structure and decision-making mechanisms within the consortium are organized to effectively
manage the project and encourage the participation and collaboration of all stakeholders. These structures are
shaped according to the complexity and scale of the project process. Below, I will explain the consortium
management and decision-making mechanisms:

1. **Project Coordinator and Team:**

- **Project Coordinator (Tutku Özmen):** Responsible for the overall management of the project. Coordinates
among other consortium members and develops strategies to achieve project objectives.
- **Project Team Members:**
- **Dr. Nejla Gezmiş and Assoc. Prof. Aytaç Çeltek (Advisors):** Provide consultancy and expertise during the
project process, particularly guiding on legal and technical issues.
- **Gülhanım Karataş (Mobile application designer, computer engineer):** Responsible for the design and
development of the mobile application for the electronic magnetic handcuff system.
- **Mehmet Coşkun (Security expert):** Specialized in the security and technical aspects of the system.
- **Ahmet Coşkun (Manufacturing Supervisor):** Responsible for the manufacturing process of the electronic
magnetic handcuff system.
- **Hatice Aköz (Social media and promotion manager):** Manages project promotion and communication
strategies.

2. **Decision-Making Processes:**
- **Decision-Making Bodies:** Organizational structures are established within the consortium to make specific
decisions. These bodies could be the project management board, technical committees, or subgroups.
- **Decision-Making Process:** The decision-making process typically follows a democratic structure,
encouraging the participation of all consortium members. Input and suggestions from all members are sought before
making significant decisions.
- **Working Groups:** Working groups focusing on specific areas of the project may be formed. These groups
conduct in-depth analysis on particular issues, develop recommendations, and present reports to decision-making
bodies.

3. **Regular Communication and Reporting:**

- **Meetings:** Regular meetings are held among consortium members. These meetings are crucial for sharing
information about project progress, issues, and solutions.
- **Reporting:** Project progress is regularly reported. Each member reports progress within their area of
responsibility and shares information with other members when necessary.

4. **Risk Management and Control:**

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- **Risk Assessment:** Risks are identified and evaluated at every stage of the project. Appropriate strategies are
developed to manage these risks.
- **Control and Monitoring:** Project progress is regularly monitored and controlled. Plans are revised as
needed, and appropriate measures are taken.

These structures and processes ensure effective management of the consortium and the achievement of project
objectives. Additionally, they strengthen collaboration and communication among stakeholders, thereby
maximizing project success.
#§CON-SOR-CS§# #@PRJ-MGT-PM@#

2.5 Project management, quality assurance and monitoring and evaluation strategy

Project management, quality assurance and monitoring and evaluation strategy

Describe the measures planned to ensure that the project implementation is of high quality and completed in time.
Describe the methods to ensure good quality, monitoring, planning and control.
Describe the evaluation methods and indicators (quantitative and qualitative) to monitor and verify the outreach and
coverage of the activities and results (including unit of measurement, baseline and target values). The indicators
proposed to measure progress should be relevant, realistic and measurable.
Note: The monitoring and evaluation strategy should also incorporate gender and non-discrimination considerations
in order to measure changes and assess impact on gender equality issues. The indicators should be gender
responsive so that they can measure gender equality changes over time. For instance, a gender responsive indicator
can measure the increase in women’s rate of employment or changes in social attitudes towards gender roles in
work-life balance. The evaluation should be participatory and inclusive to all stakeholders, ensuring that women’s and
men’s voices are prevalent throughout the entire evaluation process.

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#§PRJ-MGT-PM§# #@FIN-MGT-FM@#

2.6 Cost effectiveness and financial management

Cost effectiveness and financial management (n/a for prefixed Lump Sum Grants)
Describe the measures adopted to ensure that the proposed results and objectives will be achieved in the most cost-
effective way.
Indicate the arrangements adopted for the financial management of the project and, in particular, how the financial
resources will be allocated and managed within the consortium.
Do NOT compare and justify the costs of each work package, but summarize briefly why your budget is cost
effective.

The selection of materials used in the project was done with careful consideration of the balance between cost and
effectiveness. For example, appropriate choices were made regarding the cost of electronic components.
The product design includes the use of simple and cost-effective components while optimizing functionality and
reliability.
Best practices were adopted in the production process to increase efficiency and minimize waste.
Budget management in the project is regularly monitored and reported at every stage.
A strict control mechanism has been established to ensure that expenses and revenues remain within the allocated
budget framework.
The allocation and management of financial resources are meticulously tracked by the project manager and the
financial management team.
When necessary, financial planning and allocation revisions are made to address unexpected cost increases or
deficiencies.
The cost of the project depends on factors such as the complexity of the technology used, product design, and
details of the production process.
The costs of electronic components, the magnetic mechanism, and security protocols are necessary for the
effectiveness and reliability of the product.
Investments made in research and development during the project are costly but lead to innovation and effectiveness
in the long run.
Significant portions of the budget are allocated to expertise and consultancy services required to mitigate social and
legal risks.
These methods are strategies adopted to meet the budget requirements of the project and achieve its objectives with
the most cost-effective approach.
#§FIN-MGT-FM§# #@RSK-MGT-RM@#

2.7 Risk management

Critical risks and risk management strategy (n/a for Town Twinning)
Describe critical risks, uncertainties or difficulties related to the implementation of your project, and your
measures/strategy for addressing them.
Indicate for each risk (in the description) the impact and the likelihood that the risk will materialise (high, medium,
low), even after taking into account the mitigating measures.
Note: Uncertainties and unexpected events occur in all organisations, even if very well-run. The risk analysis will help
you to predict issues that could delay or hinder project activities. A good risk management strategy is essential for
good project management. The strategy should also incorporate risk mitigation measures that redress any gender
inequalities and multiple discriminatory effects in project implementation. For instance, to ensure full participation of
target groups in project activities, gender, age or disability-specific constrains should be taken into acount. The target
groups may face more than one barrier to access project activities (accessibility barriers; language barriers,
availibility of childcare provision, etc ). Therefore, it is essential to identify these risks and undertake preventive
measures in order to ensure full partcipation of women and men in all their diversity in project design and
implementation.

Risk No Description of risk Work Proposed risk-mitigation measures

package No

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#§RSK-MGT-RM§# #§QUA-LIT-QL§# #@IMP-ACT-IA@#

3. IMPACT

3.1 Impact and ambition

Impact and ambition

Define the short, medium and long-term effects of the project.
Who are the target groups? How will the target groups benefit concretely from the project and what would change for
them? In what way will the gap identified be reduced? How will the activities contribute to improve the situation
(difference between starting point/state of play and the situation after the end of the project?) How will the activities
contribute to the promotion and advancement of gender equality and non-discrimination mainstreaming?
Does the project aim to trigger change/innovation? If so, describe them and the degree of ambition (progress beyond
the status quo).
Note: Results/outcomes are immediate changes that materialise for the target groups after the end of the project
(e.g. improved knowledge, increased awareness). Results/outcomes are different to deliverables. Deliverables are

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activities undertaken and outputs produced with the resources allocated to the project, e.g. training courses,
conferences, manuals, video etc.
When defining expected results/outcomes and deliverables please consider if and how they will reduce, maintain, or
increase inequalities between women and men, boys and girls, in all their diversity. What gender, age and disability
differentiated results can be expected? How expected results will affect women and men, boys and girls from a range
of diverse social groups, differently?

**Short-term Impact:**
- Increase in the sense of security for violence victims.
- Protection of violence victims from recurring attacks.
- Reduction in the risk of violence victims experiencing repeated violence.

**Medium-term Impact:**
- Reduction in violence rates by preventing the recurrence of violent incidents.
- Decrease in psychological distress among violence victims, leading to a stronger sense of empowerment.

**Long-term Impact:**
- Sustainable reduction in violence rates by preventing the recurrence of recorded violent incidents.
- Enhanced prospects for violence victims to live in a healthier and safer society in the long term.

**Target Groups:**
- Violence victims, perpetrators of violence, local communities, government, and civil society organizations.

**Benefits for Target Groups:**

- Violence victims will have a chance to lead safer lives.
- Perpetrators of violence will be encouraged to refrain from violence.
- Society will become safer and more peaceful as violence decreases.

**Addressing Identified Gaps:**

- Education and awareness programs will be conducted to reduce violence.
- Support services will be provided to violence victims.
- Rehabilitation programs will be implemented for perpetrators of violence.

**Contribution to Gender Equality and Non-discrimination:**

- The project will contribute to the promotion of gender equality and non-discrimination by addressing the gender-
based nature of violence.

**Triggering Change/Innovation:**
- Yes, the project aims to trigger change by encouraging the adoption of new approaches and technologies in
combating violence. For example, the use of electronic magnetic restraint systems.

**Diverse Impact:**
- Focus will be on reducing inequalities among women, children, and other societal groups and ensuring equal
benefit from the project for all. Particularly, emphasis will be placed on protecting and securing women and
children from violence.
#§IMP-ACT-IA§# #@COM-DIS-VIS-CDV@#

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3.2 Communication, dissemination and visibility

Communication, dissemination and visibility of funding

Describe the communication and dissemination activities which are planned in order to promote the activities/results
and maximise the impact (to whom, which format, how many, etc.). Clarify how you will reach the target groups,
relevant stakeholders, policymakers and the general public and explain the choice of the dissemination channels.
Describe how the visibility of EU funding will be ensured.
Communication and dissemination activities should also contribute to the promotion of gender equality and non-
discrimination. Communication materials should use gender inclusive language and positive visual representations.
E.g.: when developing videos or leaflets ensure that women and men, in all their diversity, are equally represented in
a non-stereotypical fashion and portrayed in active empowered roles. In addition, consider using communication
channels that they are accessible to general audience, in particular to persons with disabilities, or people from
marginalised groups.

**Communication and Dissemination Activities:**

1. **Website Development:** A website will be created to provide comprehensive information about the project,
its objectives, outcomes, and progress. It will serve as a platform for stakeholders and the general public to access
project updates, reports, and relevant resources.

2. **Social Media Campaigns:** Engaging social media campaigns will be conducted across platforms like
Facebook, Twitter, and Instagram to raise awareness about the project, share success stories, and promote key
messages regarding gender equality and violence prevention.

3. **Educational Workshops in Women's Shelters:** Workshops will be organized in women's shelters across all
81 provinces to educate and empower women about their rights, available support systems, and how to utilize the
electronic magnetic restraint system for protection. These workshops will be conducted by experts in the field.

4. **Training Sessions for Law Enforcement Agencies:** Training sessions will be held for law enforcement
agencies in all 81 provinces to familiarize them with the electronic magnetic restraint system, its functionalities, and
protocols for responding to alerts triggered by the system. These sessions will be facilitated by security experts.

5. **Public Awareness Campaigns:** Public awareness campaigns will be launched through traditional media
channels such as television, radio, and print media to reach a wider audience and foster community engagement in
preventing gender-based violence.

**Ensuring Visibility of EU Funding:**

To ensure the visibility of EU funding, the following measures will be implemented:

1. **Acknowledgment in Communication Materials:** EU funding support will be acknowledged in all project-

related communication materials, including websites, brochures, and social media posts.

2. **EU Logo and Disclaimer:** The EU logo will be prominently displayed on project materials along with a
disclaimer indicating that the project is co-funded by the European Union.

3. **Press Releases and Public Statements:** Press releases and public statements will mention the contribution of
EU funding to the project's implementation and its impact on combating gender-based violence.

4. **Event Sponsorship:** If applicable, EU funding support will be acknowledged during project events,
workshops, and conferences through signage, banners, and verbal recognition.

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**Promoting Gender Equality and Non-discrimination:**

Communication and dissemination materials will be developed with a focus on promoting gender equality and non-
discrimination. This will include:

- Using inclusive language and imagery that represents women and men in diverse roles and situations.
- Ensuring representation of marginalized groups, including people with disabilities, in communication materials.
- Incorporating positive and empowering narratives that challenge stereotypes and promote equal opportunities for
all genders.
- Utilizing accessible communication channels to reach a broader audience, including those with disabilities or
limited access to traditional media.
#§COM-DIS-VIS-CDV§# #@SUS-CON-SC@#

3.3 Sustainability and continuation

Sustainability, long-term impact and continuation

Describe the follow-up of the project after the EU funding ends. How will the project impact be ensured and
sustained?
What will need to be done? Which parts of the project should be continued or maintained? How will this be
achieved? Which resources will be necessary to continue the project? How will the results be used?
Are there any possible synergies/complementarities with other (EU funded) activities that can build on the project
results?

After the end of EU funding for the project, various steps can be taken to ensure its sustainability:

1. **Evaluation and Improvement of Project Results**: The project's results and impacts should be regularly
evaluated and improvement processes should be implemented. This helps determine how successful the project has
been compared to its initial goals.

2. **Establishment or Strengthening of Institutional Structure**: A institutional structure can be established or

strengthened for the sustainability of the project. This structure will be responsible for continuing, managing, and
monitoring project activities.

3. **Collaboration with Women's Associations and NGOs**: Collaboration with women's associations and non-
governmental organizations can increase the sustainability of project results. These organizations can play an
important role in spreading, sustaining, and disseminating the project's impacts to the wider community.

4. **Continuation of Training Programs**: Training programs conducted in women's shelters and law enforcement
agencies as part of the project can be continued for sustainability. These trainings can help raise awareness and
increase knowledge and skills in combating violence.

5. **Technological Updates and Maintenance**: Regular maintenance and updates should be provided for
technological solutions like the electronic magnetic bracelet system. This increases the reliability of the systems,
allowing them to continue preventing violence.

6. **Provision of Financial Resources**: Financial resources should be secured for the continuation of the project.
These resources can come from corporate donations, government funds, EU funds, or other donations and support.

7. **Development of Sustainability Strategies**: Long-term strategies should be developed to ensure the

sustainability of the project. These strategies aim to preserve and expand the project's results and impacts in the
long term.

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Possible synergies or complementarities with other activities financed by the EU can be explored. For example,
collaboration can be established with other EU-funded projects on similar topics or lessons learned from these
projects can be utilized. This way, resources can be used effectively and the project's impact can be enhanced.
#§SUS-CON-SC§#

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#@WRK-PLA-WP@#

4. WORKPLAN, WORK PACKAGES, ACTIVITIES, RESOURCES AND TIMING

4.1 Work plan

Work plan
Provide a brief description of the overall structure of the work plan (list of work packages or graphical presentation (Pert chart or similar)).

To ensure the visibility of EU funds, the following steps can be taken:

1. **Developing Materials in Compliance with EU Communication Standards**: Materials compliant with EU communication standards should be developed to provide information about
project activities and outcomes. These materials should include the EU logo and project logo.

2. **Utilizing Website and Social Media**: A project website should be created and social media accounts established. Regular updates and news about the project should be shared through
these platforms.

3. **Press Releases and Media Relations**: Press releases should be organized and media relations managed to reach wider audiences. This will help disseminate information about the project
to a broader audience.

4. **Regional and National Conferences/Congresses**: Project results can be presented at regional and national conferences and congresses to reach a wider audience.

5. **Training and Information Seminars**: Training and information seminars should be organized to inform stakeholders and the general public about the project. These seminars can provide
detailed information about the contributions of EU funds and project activities.

6. **Printed Materials and Communication Tools**: Printed materials such as brochures, leaflets, and posters can be prepared for effective communication. Additionally, videos or visual
materials related to the project can be used.

7. **Target Audience Engagement Strategy**: The project's target audience should be identified, and communication strategies tailored to this audience should be developed. For example,
special events can be organized to encourage the participation of women and young people.

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Communication and dissemination activities should also contribute to promoting gender equality and non-discrimination. To achieve this, communication materials should use an inclusive
language and positive visual representations of gender diversity. Both men and women should be portrayed in non-stereotypical and empowered roles. Furthermore, while ensuring that
communication tools reach the general audience, efforts should be made to reach out to specific groups, including people with disabilities or different social backgrounds.

The general structure of the work plan can be represented as a list of work packages or a graphical presentation (such as a Gantt chart or similar). These work packages represent different stages
and activities of the project. For example, work packages could include the manufacture of the bracelet, the design and development of the phone application, and the testing phase. These work
packages should be carefully planned to facilitate project management and monitoring.

4.2 Work packages, activities, resources and timing

WORK PACKAGES

Work packages
This section concerns a detailed description of the project activities.
Group your activities into work packages. A work package means a major sub-division of the project. For each work package, enter an objective (expected outcome) and list the activities,
milestones and deliverables that belong to it. The grouping should be logical and guided by identifiable outputs.
Projects should normally have a minimum of 2 work packages. WP1 should cover the management and coordination activities (meetings, coordination, project monitoring and evaluation, financial
management, progress reports, etc) and all the activities which are cross-cutting and therefore difficult to assign to another specific work package (do not try splitting these activities across
different work packages). WP2 and further WPs should be used for the other project activities. You can create as many work packages as needed by copying WP1.
For very simple projects, it is possible to use a single work package for the entire project (WP1 with the project acronym as WP name). For prefixed Lump Sum Grants, each event should be one
work package.
Work packages covering financial support to third parties ( only allowed if authorised in the Call document) must describe the conditions for implementing the support (for grants: max amounts
per third party; criteria for calculating the exact amounts, types of activity that qualify (closed list), persons/categories of persons to be supported and criteria and procedures for giving support;
for prizes: eligibility and award criteria, amount of the prize and payment arrangements).
Please limit the number of work packages and reduce the number of deliverables (max 10 to 15 for the entire project). (n/a for prefixed Lump Sum Grants).
Enter each activity/milestone/output/outcome/deliverable only once (under one work package).

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Ensure consistence with the detailed budget table/calculator (if applicable). (n/a for prefixed Lump Sum Grants)

Objectives
List the specific objectives to which the work package is linked.

Activities and division of work (WP description)

Provide a concise overview of the work (planned tasks). Be specific and give a short name and number for each task.
Show who is participating in each task: Coordinator (COO), Beneficiaries (BEN), Affiliated Entities (AE), Associated Partners (AP), indicating in bold the task leader.
Add information on other participants’ involvement in the project e.g. subcontractors, in-kind contributions.
Note:
In-kind contributions: In-kind contributions for free are cost-neutral, i.e. cannot be declared as cost. Please indicate the in-kind contributions that are provided in the context of the work package.
The Coordinator remains fully responsible for the coordination tasks, even if they are delegated to someone else. Coordinator tasks cannot be subcontracted (see Model Grant Agreement).
If there is subcontracting, please also complete the table below.

Milestones and deliverables (outputs/outcomes)

Milestones are control points in the project that help to chart progress (e.g. completion of a key deliverable allowing the next phase of the work to begin). Use them only for major outputs in
complex projects, otherwise leave the section empty. Please limit the number of milestones by work package.
Means of verification are how you intend to prove that a milestone has been reached. If appropriate, you can also refer to indicators.
Deliverables are project outputs which are submitted to show project progress (any format). Refer only to major outputs. Do not include minor sub-items or internal working papers, meeting
minutes, etc. Limit the number of deliverables (and their data volume) to max 10-15 for the entire project. You may be asked to further reduce the number during grant preparation.
For deliverables such as meetings, events, seminars, trainings, workshops, webinars, conferences, etc., enter each deliverable separately and provide the following in the 'Description' field:
invitation, agenda, signed presence list, target group, number of estimated participants, duration of the event, report of the event, training material package, presentations, evaluation report,
feedback questionnaire.
For deliverables such as manuals, toolkits, guides, reports, leaflets, brochures, training materials etc., add in the ‘Description’ field: format (electronic or printed), language(s), approximate number
of pages and estimated number of copies of publications (if any).
For each deliverable you will have to indicate a due month by when you commit to upload it in the Portal. The due month of the deliverable cannot be outside the duration of the work package and
must be in line with the timeline provided below. Month 1 marks the start of the project and all deadlines should be related to this starting date.
The labels used mean:
Public — fully open ( automatically posted online on the Project Results
platforms) Sensitive — limited under the conditions of the Grant Agreement
EU classified — RESTREINT-UE/EU-RESTRICTED, CONFIDENTIEL-UE/EU-CONFIDENTIAL, SECRET-UE/EU-SECRET under Decision 2015/444. For items classified under other rules
(e.g. national or international organisation), please select the equivalent EU classification level.

Work Package 1

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Work Package 1: [Name, e.g. Project management and coordination]

Duration: MX - MX Lead Beneficiary: 1-Short name

Objectives

Activities and division of work (WP description)

Task No Task Name Description Participants In-kind Contributions

(continuous and Subcontracting
numbering Name Role (Yes/No and which)
linked to (COO, BEN,
WP) AE, AP,
OTHER)

T1.1

T1.2

Milestones and deliverables (outputs/outcomes)

Milestone No Milestone Name Work Package Lead Beneficiary Description Due Date Means of Verification
(continuous numbering No (month number)
not linked to WP)

MS1 1

MS2 1

Deliverable No Deliverable Name Work Package Lead Beneficiary Type Dissemination Due Date Description
(continuous numbering No Level (month number) (including format and

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linked to WP) language)

D1.1 1 [R — Document, [PU — Public]

report] [DEM — [SEN — Sensitive]
Demonstrator, [R-UE/EU-R —
pilot, prototype] EU Classified]
[DEC —Websites, [C-UE/EU-C —
patent filings, EU Classified]
videos, etc] [DATA [S-UE/EU-S —
— data sets, EU Classified]
microdata, etc]
[DMP — Data
Management Plan]
[ETHICS]
[SECURITY]
[OTHER]

D1.2 1 [R — Document, [PU — Public]

report] [DEM — [SEN — Sensitive]
Demonstrator, [R-UE/EU-R —
pilot, prototype] EU Classified]
[DEC —Websites, [C-UE/EU-C —
patent filings, EU Classified]
videos, etc] [DATA [S-UE/EU-S —
— data sets, EU Classified]
microdata, etc]
[DMP — Data
Management Plan]
[ETHICS]
[SECURITY]
[OTHER]

Estimated budget — Resources

Costs (n/a for Lump Sum Grants)

Participant
A. Personnel B. C.1a Travel C.1b C.1c C.2 C.3 Other D.1 Financial E. Total

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Subcontrac Accomod Subsist Equipment goods, support to third Indirect costs

ting ation ence works and parties costs
services

[name] X person X EUR X EUR X X X EUR X EUR X EUR X EUR X EUR X grants X EUR X EUR X EUR
months travels persons
travellin
g

[name] X person X EUR X EUR X X X EUR X EUR X EUR X EUR X EUR X prizes X EUR X EUR X EUR
months travels persons
travellin
g

Total X person X EUR X EUR X X X EUR X EUR X EUR X EUR X EUR X grants X EUR X EUR X EUR
months travels persons
X prizes
travellin
g

For Lump Sum Grants, see detailed budget table/calculator (annex 1 to Part B; see Portal Reference Documents)

Work Package …

To insert work packages, copy WP1 as many times as necessary.

Staff effort (n/a for Lump Sum Grants)

Staff effort per work package

Fill in the summary on work package information and effort per work package. Make sure the figures are consistent with the section estimated budget
from each work package (if applicable). There is no automatic reconciliation function across the different tables within this document.

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Work Work Package Lead Lead Participant Start Month End Month Person-Months
Package No Title Participant No Short Name

Total Person-
Months

Staff effort per participant

Fill in the effort per work package and Beneficiary/Affiliated Entity.
Please indicate the number of person/months over the whole duration of the planned work. Make sure the figures are
consistent with the section estimated budget from each work package (if applicable). There is no automatic reconciliation
function across the different tables within this document.
Identify the work-package leader for each work package by showing the relevant person/month figure in bold.

Participant WP1 WP2 WP… Total Person-Months

[name]

[name]

Total Person-Months

Subcontracting (n/a for prefixed Lump Sum Grants)

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Subcontracting
Give details on subcontracted project tasks (if any) and explain the reasons why (as opposed to direct implementation by the Beneficiaries/Affiliated Entities).
Subcontracting — Subcontracting means the implementation of ‘action tasks’, i.e. specific tasks which are part of the EU grant and are described in Annex 1 of the Grant Agreement.
Note: Subcontracting concerns the outsourcing of a part of the project to a party outside the consortium. It is not simply about purchasing goods or services. We normally expect that the participants
have sufficient operational capacity to implement the project activities themselves. Subcontracting should therefore be exceptional.
Include only subcontracts that comply with the rules (i.e. best value for money and no conflict of interest; no subcontracting of coordinator tasks). Make sure that subcontractors are aware of the
principles of gender mainstreaming and non-discrimination mainstreaming.

Work Package No Subcontract No Subcontract Description Estimated Costs Justification Best-Value-for-Money

(continuous Name (including task number and (EUR) (why is subcontracting (how do you intend to
numbering linked to (subcontracted BEN/AE to which it is linked) necessary?) ensure it?)
WP) action tasks)

S1.1

S1.2

Other issues: Insert text

If subcontracting for the project goes beyond 30% of the total eligible
costs, give specific reasons.

Timetable

Timetable (projects up to 2 years)

Fill in cells in beige to show the duration of activities. Repeat lines/columns as necessary.
Note: Use the project month numbers instead of calendar months. Month 1 marks always the start of the project. In the timeline you should indicate the timing of each activity per WP.

MONTHS
ACTIVITY
M M M M M M M M M M M M M M M M M M M M M M M M
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Task 1.1 - …

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Task 1.2 - …

Task …

Timetable (projects of more than 2 years)

Fill in cells in beige to show the duration of activities. Repeat lines/columns as necessary.
Note: Use actual calendar years and quarters. In the timeline you should indicate the timing of each activity per WP. You may add additional columns if your project is longer than 6 years.

YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6

ACTIVITY
Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

Task 1.1 - …

Task 1.2 - …

Task …
#§WRK-PLA-WP§#

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#@ETH-ICS-EI@#

5. OTHER

5.1 Ethics and EU values

Ethics and EU values

Describe ethics issues that may arise during the project implementation and the measures you intend to take to
solve/avoid them.
Describe how you will ensure gender and non-discrimination mainstreaming in the project cycle. This means
integrating gender equality and non-discrimination considerations in the design, implementation, monitoring and
evaluation of project activities. Projects activities should be pro-active and contribute to the equal empowerment of
women and men, girls and boys, in all their diversity, and ensure that they achieve their full potential, enjoy the same
rights and opportunities. Gender and non-discrimination mainstreaming are a key mechanism for achieving gender
equality and combating multiple and intersecting discrimination. In the delivery of project activities gender
mainstreaming shall be ensured by systematically monitoring access, participation, and benefits among different
genders, and by incorporating remedial action that redresses any gender inequalities and discriminatory effects in
implementation of planned activities. The activities shall also seek to reduce levels of discrimination suffered by
particular groups (as well as those at risk of multiple discrimination) and to improve equality outcomes for individuals.
If your project has a direct or indirect impact on children and their rights, indicate it clearly here. Make sure that your
project is based on a child rights approach, i.e. that all the rights of the EU Charter of Fundamental Rights and the
United Nations Convention on the Rights of the Child (UNCRC) and the Optional protocols, are promoted, respected,
protected and fulfilled. The project should address children as rights holders and should ensure their participation in
the design and implementation of the project. If you will have direct contacts with children you will have to provide a
child protection policies in line with the Keeping Children Safe Child Safeguarding Standards.
Explain how you intend to address privacy/data protection issues related to data collection, analysis and
dissemination.
Outline measures to be taken and the policies in place to guarantee full compliance with the EU values mentioned in
Article 2 of the Treaty on the European Union and Article 21 of the EU Charter of Fundamental Rights.

Insert text

#§ETH-ICS-EI§# #@SEC-URI-SU@#

5.2 Security

Security

Not applicable.
#§SEC-URI-SU§# #@DEC-LAR-DL@#

6. DECLARATIONS

Double funding

Information concerning other EU grants for this project

Please note that there is a strict prohibition of double funding from the EU budget (except YES/NO
under EU Synergies actions).

We confirm that to our best knowledge neither the project as a whole nor any parts of it have benefitted
from any other EU grant (including EU funding managed by authorities in EU Member States or
other funding bodies, e.g. EU Regional Funds, EU Agricultural Funds, etc). If NO, explain and
provide details.

We confirm that to our best knowledge neither the project as a whole nor any parts of it are (nor will
be) submitted for any other EU grant (including EU funding managed by authorities in EU
Member States or other funding bodies, e.g. EU Regional Funds, EU Agricultural Funds, etc).
If NO, explain and provide details.

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Financial support to third parties (if applicable)

If in your project the maximum amount per third party will be more than the threshold amount set in the Call document,
justify and explain why the higher amount is necessary in order to fulfil your project’s objectives.

Insert text
#§DEC-LAR-DL§#

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ANNEXES

LIST OF ANNEXES

Standard
Detailed budget table/Calculator (annex 1 to Part B) — mandatory for Lump Sum Grants (see Portal Reference
Documents)
CVs (annex 2 to Part B) — mandatory, if required in the Call document
Annual activity reports (annex 3 to Part B) — mandatory, if required in the Call document
List of previous projects (annex 4 to Part B) — mandatory, if required in the Call document

Special
Other annexes (annex 5 to Part B) — mandatory, if required in the Call document

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LIST OF PREVIOUS PROJECTS

List of previous projects

Please provide a list of your previous projects for the last 4 years.

Participant Project Reference No Period (start Role Amount Website (if any)
and Title, Funding and end date) (COO, (EUR)
programme BEN, AE,
OTHER)

[name]

[name]

HISTORY OF CHANGES
PUBLICATION
VERSION CHANGE
DATE
1.0 01.04.2021 Initial version (new MFF).
2.0 01.06.2022 Consolidation, formatting and layout changes. Tags added.

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