Volkswagen VDA4938 Global INVOIC

Message Implementation Guideline

Version: 1.1
Variant: Rechnungen/Invoices
Basic: UN D.07A S3
Publishing: 01.06.2012
Author: Th. Sieck/J. Hubrig
EDI Implementation Guidelines Message Implementation Guideline

Table of Contents
IN
Introduction............................................................................................................................................. 3

1 Change list ............................................................................................................................................ 4

2 Nachrichtentyp ..................................................................................................................................... 5

3 Nachrichtenaufbaudiagramm .............................................................................................................. 9

4 Segmentbeschreibung ........................................................................................................................ 21

Volkswagen VDA4938 Global INVOIC 01.06.2012

Version: 1.1 Variant: Rechnunge
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EDI Implementation Guidelines Message Implementation Guideline

Introduction
This message guide contains the information for exchanging outbound incoming financing documents of the
Volkswagen Group based on the VDA subset 4938 version 1.0 for the “Global INVOIC UN D.07A S53“.
A special guide was created for the VW Group from this subset which only contains those segments, data fields
and qualifier which are used by the participating companies in the VW Group.

1. General settings
The term VOLKSWAGEN is used in the guidelines as a substitute for all participating group companies. A
number of segments and segment groups which are classified as optional according to the VDA recommendation
have to be transmitted by default.

2. Job and purpose of the GLOBAL INVOIC – VDA 4938

Within legitimate changes in the German tax legislation, the Volkswagen AG and Audi AG introduce the
EDIFACT based Global INVOIC for the electronic exchange of incoming Invoices starting in 2011. The VDA-
Subset 4938 is the basis which considers the legitimate requirements for the electronic data exchange of
accounting data for supplies within the EU. The VDA 4906 could basically only process Invoice notes for the
production material as well as logistics coasts, now the Global INVOIC covers all business transactions.

With the start of the VDA 4938, the dispatch of the summary sheet is not applicable for supplies from the EU to
the subsidiaries based in Germany.
Preconditions for the cancellation of these documents are:
- to settle an EDI agreement.
At Volkswagen, the standard contract »Agreement on the settlement with structured electronic data exchange
(EDI)« created by the VDA is used
and
- the transmission of all fiscal relevant information.

3. Forecast
The goal of VOLKSWAGEN is the complete replacement of VDA 4906 by the VDA 4938 for incoming Invoices.
During the transition period both message formats will be supported in parallel.
Currently no exact dates are defined for the shutdown of the VDA 4906.

4. OFTP - Parameter
See here for the OFTP parameter and virtual file names
http://www.vwgroupsupply.com/b2bpub/zusammenarbeit/edi/oftp_parameter.html

The file names are analogous to the logistical messages. The recipient of the Invoice results from the Routing
address of the massage header data.
Attached in the guide find the companies from the Volkswagen Group which are participate in the procedure.

The current version of this guide can be found on the Group Business Platform:
http://www.vwgroupsupply.com/b2bpub/zusammenarbeit/edi/downloads.html

The underlying VDA 4938 suggestion can be downloaded at the VDA:

http://vda.de/de/downloads/745/?PHPSESSID=f8ko46u4qtd906cl158im7e5

Volkswagen VDA4938 Global INVOIC 01.06.2012

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EDI Implementation Guidelines Message Implementation Guideline

1 Change list
Date Version Description SG Se (cons.no.) DE

2013-02-18 1.1 Code "AGK" eingefügt/inserted SG1 RFF ( 014 ) 1153

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EDI Implementation Guidelines Message Implementation Guideline

2 Message Type
Tag No St MaxOcc Name

UNA 1 C 1 Service string advice

UNB 2 M 1 Interchange header
UNH 3 M 1 Message header
BGM 4 M 1 Beginning of message
DTM 5 M 1 Message date
DTM 6 R 1 Delivery or Service Completion Date
DTM 7 O 1 Horizon start date
DTM 8 O 1 Horizon end date
FTX 9 O 99 Legal info free text
FTX 10 O 99 Legal info free text
FTX 11 O 3 Payment instructions free text
FTX 12 O 99 General information free text
GEI 13 R 1 Processing indicator
SG1 O 5
RFF 14 M 1 Reference number
SG2 R 1
NAD 15 M 1 Buyer's Name and Address
SG3 O 3
RFF 16 M 1 Buyer's reference number(s)
SG3 D 3
RFF 17 M 1 Buyer's VAT number(s)
SG5 O 1
CTA 18 M 1 Contact information
COM 19 O 4 Communication contact
SG2 O 1
NAD 20 M 1 Ship-to's name and address
SG3 O 4
RFF 21 M 1 Ship-to's reference number(s)
SG5 O 1
CTA 22 M 1 Ship-to's delivery contact
COM 23 O 1 Communication contact
SG2 R 1
NAD 24 M 1 Seller's name and address
SG3 D 1
RFF 25 M 1 Seller's VAT number
SG3 D 1
RFF 26 M 1 Seller's tax number
SG3 R 1
RFF 27 M 1 DUNS no.
SG3 O 1
RFF 28 M 1 Commercial register no.
SG5 O 1

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

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EDI Implementation Guidelines Message Implementation Guideline

Tag No St MaxOcc Name

CTA 29 M 1 Information contact

COM 30 O 5 Communication contact
SG2 D 1
NAD 31 M 1 Payee's name and address
SG2 O 1
NAD 32 M 1 Ship-from's name and address
SG3 D 2
RFF 33 M 1 Ship-from's reference number(s)
SG2 D 1
NAD 34 M 1 Tax representative's name and address
SG3 R 1
RFF 35 M 1 VAT registration number
SG7 R 1
CUX 36 M 1 Currencies
DTM 37 D 1 Exchange rate date
SG7 O 1
CUX 38 M 1 Home currency
DTM 39 O 1 Exchange rate date
SG8 O 4
PYT 40 M 1 Payment terms
DTM 41 O 1 Payment due date
DTM 42 O 1 Reference date/time
PCD 43 D 1 Discount, payment or instalment percentage
MOA 44 O 1 Instalment or payment discount amount
FII 45 O 1 Financial institution information
SG9 O 1
TDT 46 M 1 Transport information
SG26 R 900
LIN 47 M 1 Line item and article nuber
PIA 48 O 1 Additional article identifier(s) 1
IMD 49 R 5 Description of article or service
QTY 50 R 1 Invoiced quantity
QTY 51 O 1 Kilometre reading (milage)
ALI 52 O 1 Country of origin, customs information and booking key
DTM 53 O 1 Delivery or service completion date
DTM 54 O 1 First registration date
GIN 55 O 1000 Goods identity number
FTX 56 O 99 Terms of delivery text
FTX 57 D 99 Tax excemption reason text
FTX 58 O 99 Text - General Information
SG27 R 1
MOA 59 M 1 Line item net amount in invoice currency
SG27 D 1
MOA 60 M 1 Line item gross amount in invoice currency

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

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Tag No St MaxOcc Name

SG29 R 1
PRI 61 M 1 Price details
SG29 O 1
PRI 62 M 1 Price details
SG29 O 1
PRI 63 M 1 Price details
SG29 O 1
PRI 64 M 1 Price details
SG30 R 10
RFF 65 M 1 Delivery note number
DTM 66 O 1 Reference message date
SG30 R 10
RFF 67 M 1 Frame contract no.
DTM 68 O 1 Reference message date
SG30 R 10
RFF 69 M 1 Buyer's account assingnment
SG30 R 10
RFF 70 M 1 Reference message number
DTM 71 O 1 Reference message date
SG30 R 10
RFF 72 M 1 BM/BANF no.
DTM 73 O 1 Reference message date
SG30 R 10
RFF 74 M 1 Order number
DTM 75 O 1 Reference message date
SG34 R 5
TAX 76 M 1 VAT or other tax rate
SG35 O 1
NAD 77 M 1 Ship-to's name and address
LOC 78 O 1 Place of discharge
LOC 79 O 1 Place of delivery or warehouse after discharge
SG36 O 4
RFF 80 M 1 Ship-to's reference number(s)
SG39 D 10
ALC 81 M 1 Allowance/charge
FTX 82 O 1 Allowance/charge description
SG41 D 1
PCD 83 M 1 Allowance/charge Percentage
SG42 D 1
MOA 84 M 1 Allowance/charge - monetary amount
SG47 O 1
TOD 85 M 1 Terms of delivery - incoterms
LOC 86 O 1 Place/location identification
UNS 87 M 1 Section control

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

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EDI Implementation Guidelines Message Implementation Guideline

Tag No St MaxOcc Name

CNT 88 O 1 Control total

SG50 M 3
MOA 89 M 1 Invoice amount
SG50 R 3
MOA 90 M 1 Total taxable amount
SG50 R 3
MOA 91 M 1 Total tax amount
SG50 R 3
MOA 92 M 1 Total line items amount
SG50 O 1
MOA 93 M 1 Total invoice additional amount
SG50 O 3
MOA 94 M 1 Payment discount amount in invoice, home or payment currency
SG50 D 3
MOA 95 M 1 Prepaid amount
SG51 D 1
RFF 96 M 1 Reference to prepayment invoice
DTM 97 O 1 Date of prepayment invoice
SG50 D 2
MOA 98 M 1 Non-taxable or exemption amount
SG52 D 10
TAX 99 M 1 Tax type and rate
MOA 100 D 1 Tax amount in invoice currency
MOA 101 R 1 Taxable amount in invoice currency
SG53 O 15
ALC 102 M 1 Charge
MOA 103 R 1 Charge amount
FTX 104 O 1 Charge description text
UNT 105 M 1 Message trailer
UNZ 106 M 1 Interchange trailer

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

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EDI Implementation Guidelines Message Implementation Guideline

3 Branching Diagram
see
1

UNA UNB UNH BGM

Level 0
C 1 M 1 M 1 M 1
1 2 3 4

DTM DTM DTM DTM FTX

Level 1
M 1 R 1 O 1 O 1 O 99
5 6 7 8 9

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

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see see
1 3

Level 0

SG1 SG2 SG2

O 5 R 1 O 1
FTX FTX FTX GEI RFF NAD NAD
Level 1
O 99 O 3 O 99 R 1 M 1 M 1 M 1
10 11 12 13 14 15 20
see
2
SG3 SG3 SG5 SG3
O 3 D 3 O 1 O 4
RFF RFF CTA RFF
Level 2
M 1 M 1 M 1 M 1
16 17 18 21

COM
Level 3
O 4
19

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

Version: 1.1 Variant: Rechnunge
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EDI Implementation Guidelines Message Implementation Guideline

see
2
SG5
O 1
CTA
Level 2
M 1
22

COM
Level 3
O 1
23

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

Version: 1.1 Variant: Rechnunge
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EDI Implementation Guidelines Message Implementation Guideline

see see
3 4

Level 0

SG2 SG2 SG2 SG2 SG7

R 1 D 1 O 1 D 1 R 1
NAD NAD NAD NAD CUX
Level 1
M 1 M 1 M 1 M 1 M 1
24 31 32 34 36

SG3 SG3 SG3 SG3 SG5 SG3 SG3

D 1 D 1 R 1 O 1 O 1 D 2 R 1
RFF RFF RFF RFF CTA RFF RFF DTM
Level 2
M 1 M 1 M 1 M 1 M 1 M 1 M 1 D 1
25 26 27 28 29 33 35 37

COM
Level 3
O 5
30

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

Version: 1.1 Variant: Rechnunge
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© Volkswagen Aktiengesellschaft Page: 12
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see see
4 6

Level 0

SG7 SG8 SG9 SG26

O 1 O 4 O 1 R 900
CUX PYT TDT LIN
Level 1
M 1 M 1 M 1 M 1
38 40 46 47
see
5

DTM DTM DTM PCD MOA FII PIA IMD

Level 2
O 1 O 1 O 1 D 1 O 1 O 1 O 1 R 5
39 41 42 43 44 45 48 49

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

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EDI Implementation Guidelines Message Implementation Guideline

see see
5 7

QTY QTY ALI DTM DTM GIN FTX FTX FTX

Level 2
R 1 O 1 O 1 O 1 O 1 O 1000 O 99 D 99 O 99
50 51 52 53 54 55 56 57 58

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

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© Volkswagen Aktiengesellschaft Page: 14
EDI Implementation Guidelines Message Implementation Guideline

see see
7 8
SG27 SG27 SG29 SG29 SG29 SG29 SG30 SG30 SG30
R 1 D 1 R 1 O 1 O 1 O 1 R 10 R 10 R 10
MOA MOA PRI PRI PRI PRI RFF RFF RFF
Level 2
M 1 M 1 M 1 M 1 M 1 M 1 M 1 M 1 M 1
59 60 61 62 63 64 65 67 69

DTM DTM
Level 3
O 1 O 1
66 68

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

Version: 1.1 Variant: Rechnunge
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8 10
SG30 SG30 SG30 SG34 SG35 SG39
R 10 R 10 R 10 R 5 O 1 D 10
RFF RFF RFF TAX NAD ALC
Level 2
M 1 M 1 M 1 M 1 M 1 M 1
70 72 74 76 77 81
see
9
SG36 SG41
O 4 D 1
DTM DTM DTM LOC LOC RFF FTX PCD
Level 3
O 1 O 1 O 1 O 1 O 1 M 1 O 1 M 1
71 73 75 78 79 80 82 83

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

Version: 1.1 Variant: Rechnunge
n/Invoices
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EDI Implementation Guidelines Message Implementation Guideline

see
9
SG42
D 1
MOA
Level 3
M 1
84

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

Version: 1.1 Variant: Rechnunge
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see
10
SG47
O 1
TOD
Level 2
M 1
85

LOC
Level 3
O 1
86

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

Version: 1.1 Variant: Rechnunge
n/Invoices
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EDI Implementation Guidelines Message Implementation Guideline

see see
6 11

UNS
Level 0
M 1
87

SG50 SG50 SG50 SG50 SG50 SG50 SG50

M 3 R 3 R 3 R 3 O 1 O 3 D 3
CNT MOA MOA MOA MOA MOA MOA MOA
Level 1
O 1 M 1 M 1 M 1 M 1 M 1 M 1 M 1
88 89 90 91 92 93 94 95

SG51
D 1
RFF
Level 2
M 1
96

DTM
Level 3
O 1
97

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

Version: 1.1 Variant: Rechnunge
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EDI Implementation Guidelines Message Implementation Guideline

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11

UNT UNZ
Level 0
M 1 M 1
105 106

SG50 SG52 SG53

D 2 D 10 O 15
MOA TAX ALC
Level 1
M 1 M 1 M 1
98 99 102

MOA MOA MOA FTX

Level 2
D 1 R 1 R 1 O 1
100 101 103 104

This message structure described. A documented Segment/Segmentgroup shouldn't have to be assigned always.
In contrast to the EDIFACT- Message layout chart the different Segment-version will be displayed explicitly.

Volkswagen VDA4938 Global INVOIC 01.06.2012

Version: 1.1 Variant: Rechnunge
n/Invoices
© Volkswagen Aktiengesellschaft Page: 20
EDI Implementation Guidelines Message Implementation Guideline

4 Segment Details
No Tag St MaxOcc Level Name

1 C 1 0 Service string advice

UNA
Standard Implementation
Tag Name St Format St Format Usage / Remark
UNA1 Component data M an1 an1
element separator
UNA2 Data element M an1 an1
separator
UNA3 Decimal notation M an1 an1
UNA4 Release indicator M an1 an1
UNA5 Reserved for future M an1 an1
use
UNA6 Segment terminator M an1 an1
Remark:
Example:
UNA:+.? '

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

2 M 1 0 Interchange header
UNB
Standard Implementation
Tag Name St Format St Format Usage / Remark
S001 Syntax identifier M M
0001 Syntax identifier M a4 M a4 UNOA UN/ECE level A
UNOB UN/ECE level B
UNOC UN/ECE level C
UNOD UN/ECE level D
0002 Syntax version M n1 M n1 2 Version 2
number 3 Version 3
S002 Interchange sender M M
0004 Sender M an..35 M an..35 The supplier's Odette ID
identification
0007 Partner C an..4 O an..4
identification code
qualifier
0008 Address for reverse C an..14 O an..14
routing
S003 Interchange M M
recipient
0010 Recipient M an..35 M an..35 Odette-Id of receiving IVZ at VOLKSWAGEN as
identification agreed; in this example R11 (Id contains 6
blanks)
0007 Partner C an..4 N Not used
identification code
qualifier
0014 Company reference C an..14 R n4 Reference to downstream VOLKSWAGEN
VOLKSWAGEN companies.
The company reference key is assigned by
VOLKSWAGEN. In normal cases the buyer
applies to a certain company reference key .

Examples of the first participating companies.

Volkswagen AG = 0100
Volkswagen Logistics GmbH & Co OHG =
4700
Audi AG = 0200
Volkswagen Sachsen GmbH = 0320

More keys will follow in a separate document to

this guideline as soon as further VOLKSWAGEN
companies will participate in this process.
S004 Date/time of M M
preparation
0017 Date of preparation M n6 M n6 Transmission file's date of creation YYMMDD
0019 Time of preparation M n4 M n4 transmission file's time of creation HHMM
0020 Interchange control M an..14 an..14 Unique ID of an interchange.
reference
S005 Recipient's C N
reference,
password

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

Standard Implementation
Tag Name St Format St Format Usage / Remark
0022 Recipient's M an..14 N Not used
reference/password
0026 Application C an..14 N Not used
reference
0029 Processing priority C a1 N Not used
code
0031 Acknowledgement C n1 N Not used
request
0032 Communications C an..35 N Not used
agreement ID
0035 Test indicator C n1 n1 1 Interchange is a test
Remark:
Example:
UNB+UNOC:3+O0013000001XYZ Z01:59:123+O0013000001VW R11::01+071205:1446+144659++++++
1'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

3 M 1 0 Message header
UNH
Standard Implementation
Tag Name St Format St Format Usage / Remark
0062 Message reference M an..14 an..14 Message reference number - unique number to
number identify the message within the interchange,
usually a consecutive number starting with 1.
S009 Message identifier M M
0065 Message type M an..6 M an..6 INVOIC Invoice message
0052 Message version M an..3 M an..3 D Draft version/UN/EDIFACT Directory
number
0054 Message release M an..3 M an..3 07A Release 2007 - A
number
0051 Controlling agency M an..2 M an..2 UN UN/CEFACT
0057 Association C an..6 R an6 GAVA11 Global INVOIC (Version 3) VDA
assigned code Profile Version 1.1
Remark:
Example:
UNH+1+INVOIC:D:07A:UN:GAVA11'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

4 M 1 0 Beginning of message
BGM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C002 Document/message C R
name
1001 Message Type, C an..3 R an..3 The following explanations are intended to
Coded support a unique usage of the different message
types:

Table of transaction types and their results

325 Proforma invoice
326 Partial invoice
380 Commercial invoice
381 Credit note
383 Debit note
386 Prepayment invoice
395 Consignment invoice
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 O an..3 272 Joint Automotive Industry agency
responsible agency
code
1000 Document name C an..35 O an..35 Name of the document in text
C106 Document/message C R
identification
1004 Document identifier C an..35 R an..16 In general a numeric value is expected (n..16).
As reference for the payment...
1225 Message function C an..3 an..3 9 Original
code 7 Duplicate
Remark:
Example:
BGM+380::272+1234567890161616+9'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

5 M 1 1 Message date
DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 The message date is perceived as synonym also
period function for the invoice date.
code qualifier 137 Document issue date time
2380 Date or time or C an..35 R n8
period text
2379 Date or time or C an..3 R an..3 102 CCYYMMDD
period format code
Remark:
Example:
DTM+137:20110715:102'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

6 R 1 1 Delivery or Service Completion Date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 1 Service completion date/time,
period function actual
code qualifier
2380 Date or time or C an..35 R n8 Service completion date
period text
2379 Date or time or C an..3 R an..3 102 CCYYMMDD
period format code
Remark:
The delivery or service completion date must be equal to the latest delivery or service completion date.
In the standard case the date lies in the past or is equal to the Invoice date.
In Europe, the invoice must contain the delivery or service date that is relevant for taxation purposes. Depending
on the business process this can be the shipment date, the arrival date (receiving date) or even the
consumption date. This segment is to be used to have one unique date that is not dependent on the individual
process.
If an invoice contains line items with different tax rates for the same tax type (for instance the standard tax rate
increases from 19% in month A to 21% in month B and the invoice covers line items of month A and B) then the
allocation of tax amounts related to the different tax rates in the summary section and their allocation to different
tax periods in the accounting system has to be done independently of the delivery or service completion date in
the header.
Example:
DTM+1:20110331:102'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

7 O 1 1 Horizon start date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 158 Horizon start date
period function
code qualifier
2380 Date or time or C an..35 R n8
period text
2379 Date or time or C an..3 R an..3 102 CCYYMMDD
period format code
Remark:
Horizon start date describes the first date of an invoicing target period forming a horizon.
Example:
DTM+158:20110101:102'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

8 O 1 1 Horizon end date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 159 Horizon end date
period function
code qualifier
2380 Date or time or C an..35 R n8
period text
2379 Date or time or C an..3 R an..3 102 CCYYMMDD
period format code
Remark:
Horizon end date describes the last date of an invoicing target period forming a horizon.
The horizon end date must be equal to delivery or service completion date (DTM+1).
Example:
DTM+159:20110331:102'

St = Status

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© Volkswagen Aktiengesellschaft Page: 29
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

9 O 99 1 Legal info free text

FTX
Standard Implementation
Tag Name St Format St Format Usage / Remark
4451 Text subject code M an..3 an..3 REG Regulatory information
qualifier TXD Tax declaration
TXD is to be used for declaring the reason for tax
excemption, valid for all line items.
REG is to be used for information required by
legislation (e.g. members of the board etc.).
4453 Free text function C an..3 N Not used
code
C107 Text reference C N
4441 Free text M an..17 N Not used
description code
C108 Text literal C R
4440 Free text M an..512 M an..256
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
3453 Language name C an..3 an..3
code
Remark:
The reason for tax excemption (TXD) is taken from the line item of the invoice. If the reason for the tax
excemption is equal for all line items the reason can be transmitted in the header section.
Example:
FTX+TXD+++steuerfreie innergemeinschaftliche Lieferung'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 30
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

10 O 99 1 Legal info free text

FTX
Standard Implementation
Tag Name St Format St Format Usage / Remark
4451 Text subject code M an..3 an..3 REG Regulatory information
qualifier TXD Tax declaration
TXD is to be used for declaring the reason for tax
excemption, valid for all line items.
REG is to be used for information required by
legislation (e.g. members of the board etc.).
4453 Free text function C an..3 N Not used
code
C107 Text reference C N
4441 Free text M an..17 N Not used
description code
C108 Text literal C R
4440 Free text M an..512 M an..256
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
3453 Language name C an..3 an..3
code
Remark:
The reason for tax excemption (TXD) is taken from the line item of the invoice. If the reason for the tax
excemption is equal for all line items the reason can be transmitted in the header section.
Example:
FTX+REG+++Vorsitzender des Aufsichtsrates?: Max Mustermann'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 31
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

11 O 3 1 Payment instructions free text

FTX
Standard Implementation
Tag Name St Format St Format Usage / Remark
4451 Text subject code M an..3 an..3 AAB Payment term
qualifier
4453 Free text function C an..3 N Not used
code
C107 Text reference C N
4441 Free text M an..17 N Not used
description code
C108 Text literal C R
4440 Free text M an..512 M an..256
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 C an..256 see 4440 # 1
3453 Language name C an..3 an..3
code
Remark:
Example:
FTX+AAB+++Zahlung gemaess der vereinbarten Skontobedingungen'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 32
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

12 O 99 1 General information free text

FTX
Standard Implementation
Tag Name St Format St Format Usage / Remark
4451 Text subject code M an..3 an..3 AAI General information
qualifier
4453 Free text function C an..3 N Not used
code
C107 Text reference C N
4441 Free text M an..17 N Not used
description code
C108 Text literal C R
4440 Free text M an..512 M an..256
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
3453 Language name C an..3 an..3
code
Remark:
Example:
FTX+AAI+++Bitte beachten Sie unsere geaenderte Bankverbindung'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 33
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

13 R 1 1 Processing indicator
GEI
Standard Implementation
Tag Name St Format St Format Usage / Remark
9649 Processing M an..3 an..3 Codes have been defined by GIP in JAI013 code
information code list - to be used with code 272 in DE 3055.
qualifier PM Production material
LC Logistics cost
OM Other Material
S Service
(1) JAIF Code - to be used together with code
272 in data element 3055.
C012 Processing C O
indicator
7365 Processing C an..3 N Not used
indicator
description code
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 R an..3 272 Joint Automotive Industry agency
responsible agency
code
Remark:
This segment can be used to distinguish between production and non-production item invoices.
Example:
GEI+PM+::272'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 34
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG1 O 5 1 Other Reference

14 M 1 1 Reference number
RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 M an..3 Use qualifier IV only together with credit notes or
qualifier debit notes, which are related to previous invoice
documents/messages. Qualifier PQ:
denominates a reference, which has to be given
on the payment of the invoice.
PQ Payment reference
IV Invoice document identifier
AGK Application reference number
1154 Reference identifier C an..70 R an..70 1153 = IV Invoice number.
Remark:
Example:
RFF+IV:654321'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 35
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 R 1 1 Buyer

15 M 1 1 Buyer's Name and Address

NAD
Standard Implementation
Tag Name St Format St Format Usage / Remark
3035 Party function code M an..3 an..3 BY Buyer
qualifier
C082 Party identification C R All partners listed in the invoicing message are to
details be transmitted with the complete name and
address information. Partner ID is an additional
information for enabeling the automated
processing and matching to internal records.
3039 Party identifier M an..35 M an..35
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 R an..3 91 Assigned by seller or seller's agent
responsible agency
code
C058 Name and address C N
3124 Name and address M an..35 N Not used
description
C080 Party name C R For usage see comment on C082.
3036 Party name M an..35 M an..35
3036 Party name C an..35 O an..35 see 3036 # 1
3036 Party name C an..35 O an..35 see 3036 # 1
3036 Party name C an..35 O an..35 see 3036 # 1
C059 Street C O For usage see comment on C082.
3042 Street and number M an..35 M an..35
or post office box
identifier
3042 Street and number C an..35 O an..35 see 3042 # 1
or post office box
identifier
3164 City name C an..35 an..35 For usage see comment on C082.
C819 Country subdivision C O
details
3229 Country subdivision C an..9 O an..9
identifier
3251 Postal identification C an..17 an..17 For usage see comment on C082.
code
3207 Country identifier C an..3 a2 For usage see comment on C082.
Remark:
Example:
NAD+BY+731023::91++Volkswagen Aktiengesellschaft++Wolfsburg++38436+DE'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 36
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 R 1 1 Buyer

SG3 O 3 2 Buyer's reference number(s)

16 M 1 2 Buyer's reference number(s)

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 M an..3 ANK Reference number assigned by
qualifier third party
FC Fiscal number
ANK may be used to trans mit the DUNS number
in addition to customer or supplier number in the
NAD segment. This is only necessary if both
numbers have to be transmitted. If only the
DUNS number is required, the the NAD DE 3019
shall be used.
1154 Reference identifier C an..70 R an..17
Remark:
Example:
RFF+ANK:765644498'

St = Status

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© Volkswagen Aktiengesellschaft Page: 37
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 R 1 1 Buyer

SG3 D 3 2 Buyer's VAT number(s)

The German VAT no. is to be transmitted for delivieries from EU member states to Germany.

17 M 1 2 Buyer's VAT number(s)

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 M an..3 VA VAT registration number
qualifier
1154 Reference identifier C an..70 R an..17
Remark:
Example:
RFF+VA:7656444'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 38
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 R 1 1 Buyer

SG5 O 1 2 Information contact

If available Contact data of the requestor should be transmitted in SG5.

18 M 1 2 Contact information
CTA
Standard Implementation
Tag Name St Format St Format Usage / Remark
3139 Contact function C an..3 an..3 IC Information contact
code
C056 Contact details C O
3413 Contact identifier C an..17 O an..17
3412 Contact name C an..256 O an..35
Remark:
Example:
CTA+IC+1899:Herr Sample'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 39
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 R 1 1 Buyer

SG5 O 1 2 Information contact

If available Contact data of the requestor should be transmitted in SG5.

19 O 4 3 Communication contact
COM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C076 Communication M M
contact
3148 Communication M an..512 M an..100 Buyer's Communication Number
address identifier
3155 Communication M an..3 M an..3 EM Electronic mail
means type code FX Telefax
IM Internal mail
TE Telephone
Remark:
Example:
COM+?+49536195433:TE'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 40
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 O 1 1 Ship-to
The consignee can be transmitted in the header section if all line items have the same consignee.
In case of deviating consignees in the line item section the SG2, NAD+ST, must not be transmitted.

20 M 1 1 Ship-to's name and address

NAD
Standard Implementation
Tag Name St Format St Format Usage / Remark
3035 Party function code M an..3 an..3 ST Ship to
qualifier
C082 Party identification C O All partners listed in the invoicing message are to
details be transmitted with the complete name and
address information. Partner ID is an additional
information for enabeling the automated
processing and matching to internal records.
3039 Party identifier M an..35 R an..35
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 R an..3 10 ODETTE
responsible agency 16 US, D&B (Dun & Bradstreet
code Corporation)
91 Assigned by seller or seller's agent
92 Assigned by buyer or buyer's agent
C058 Name and address C N
3124 Name and address M an..35 N Not used
description
C080 Party name C R
3036 Party name M an..35 M an..35
3036 Party name C an..35 O an..35 see 3036 # 1
3036 Party name C an..35 O an..35
3036 Party name C an..35 O an..35
C059 Street C O
3042 Street and number M an..35 M an..35
or post office box
identifier
3042 Street and number C an..35 O an..35 see 3042 # 1
or post office box
identifier
3164 City name C an..35 an..35
C819 Country subdivision C O
details
3229 Country subdivision C an..9 O an..9
identifier
3251 Postal identification C an..17 an..17
code
3207 Country identifier C an..3 a2
Remark:
Example:
NAD+ST+46654456++Volkswagen AG++Baunatal++34225+DE'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 41
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 O 1 1 Ship-to
The consignee can be transmitted in the header section if all line items have the same consignee.
In case of deviating consignees in the line item section the SG2, NAD+ST, must not be transmitted.

SG3 O 4 2 Ship-to's reference number(s)

21 M 1 2 Ship-to's reference number(s)

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 M an..3 ANK may be used to trans mit the DUNS number
qualifier in addition to customer or supplier number in the
NAD segment. This is only necessary if both
numbers have to be transmitted. If only the
DUNS number is required, the the NAD DE 3019
shall be used.
FC Fiscal number
VA VAT registration number
XA Company/place registration number
ANK Reference number assigned by
third party
1154 Reference identifier C an..70 R an..17
Remark:
Example:
RFF+VA:7656444'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 42
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 O 1 1 Ship-to
The consignee can be transmitted in the header section if all line items have the same consignee.
In case of deviating consignees in the line item section the SG2, NAD+ST, must not be transmitted.

SG5 O 1 2 Ship-to's delivery contact

22 M 1 2 Ship-to's delivery contact

CTA
Standard Implementation
Tag Name St Format St Format Usage / Remark
3139 Contact function C an..3 an..3 DL Delivery contact
code
C056 Contact details C O
3413 Contact identifier C an..17 O an..17
3412 Contact name C an..256 O an..256
Remark:
Example:
CTA+DL+05614984543:Herr Krulik'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 43
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 O 1 1 Ship-to
The consignee can be transmitted in the header section if all line items have the same consignee.
In case of deviating consignees in the line item section the SG2, NAD+ST, must not be transmitted.

SG5 O 1 2 Ship-to's delivery contact

23 O 1 3 Communication contact
COM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C076 Communication M M
contact
3148 Communication M an..512 M an..100 Ship-to's contact communication number
address identifier
3155 Communication M an..3 M an..3 EM Electronic mail
means type code
Remark:
Example:
[email protected]:EM'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 44
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 R 1 1 Seller

24 M 1 1 Seller's name and address

NAD
Standard Implementation
Tag Name St Format St Format Usage / Remark
3035 Party function code M an..3 an..3 SE Seller
qualifier
C082 Party identification C R All partners listed in the invoicing message are to
details be transmitted with the complete name and
address information. Partner ID is an additional
information for enabeling the automated
processing and matching to internal records.
3039 Party identifier M an..35 R an..10 Complete suppliers number which was assigned
by the buyer to the seller.
VW/Audi/VW Logistics Europa: Complete
supplier number (n10) inclusive the two digits
index
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 R an..3 92 Assigned by buyer or buyer's agent
responsible agency
code
C058 Name and address C N
3124 Name and address M an..35 N Not used
description
C080 Party name C R
3036 Party name M an..35 M an..35
3036 Party name C an..35 O an..35 see 3036 # 1
3036 Party name C an..35 O an..35
3036 Party name C an..35 O an..35
C059 Street C O
3042 Street and number M an..35 M an..35
or post office box
identifier
3042 Street and number C an..35 O an..35 see 3042 # 1
or post office box
identifier
3164 City name C an..35 an..35
C819 Country subdivision C O
details
3229 Country subdivision C an..9 O an..9
identifier
3251 Postal identification C an..17 an..17
code
3207 Country identifier C an..3 a2
Remark:
Seller: The party who has liability to fulfill the contract. It is often used in the sense of seller and supplier and
ship-from.
Example:
NAD+SE+0000128300::92++Musterlieferant GmbH+Musterstraße 12+Berlin++10000+DE'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 45
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 R 1 1 Seller

SG3 D 1 2 Seller's VAT number

25 M 1 2 Seller's VAT number

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 M an..3 VA VAT registration number
qualifier
1154 Reference identifier C an..70 R an..70
Remark:
For deliveries from EU countries to Germany the VAT ID must be transmitted.
If VAT is charged the seller's value added tax identification number and/or tax number must be populated.
Example:
RFF+VA:DE34287348'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 46
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 R 1 1 Seller

SG3 D 1 2 Seller's tax number

If VAT is charged the seller's value added tax identification number and/or tax number must be
populated.

26 M 1 2 Seller's tax number

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 M an..3 FC Fiscal number
qualifier
1154 Reference identifier C an..70 R an..70
Remark:
Example:
RFF+FC:99/011/12345'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 47
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 R 1 1 Seller

SG3 R 1 2 Seller's reference number(s)

27 M 1 2 DUNS no.
RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 R an..3 ANK Reference number assigned by
qualifier third party
DUNS no.
1154 Reference identifier C an..70 R an..70
Remark:
Example:
RFF+ANK:987654321'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 48
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 R 1 1 Seller

SG3 O 1 2 Seller's reference number(s)

28 M 1 2 Commercial register no.

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 M an..3 XA Company/place registration number
qualifier Commercial register no. if available.
1154 Reference identifier C an..70 R an..70
Remark:
Example:
RFF+XA:A1'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 49
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 R 1 1 Seller

SG5 O 1 2 Information contact

29 M 1 2 Information contact
CTA
Standard Implementation
Tag Name St Format St Format Usage / Remark
3139 Contact function C an..3 an..3 IC Information contact
code
C056 Contact details C O
3413 Contact identifier C an..17 O an..17
3412 Contact name C an..256 O an..35
Remark:
Example:
CTA+IC+:Max Mueller'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 50
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 R 1 1 Seller

SG5 O 1 2 Information contact

30 O 5 3 Communication contact
COM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C076 Communication M M
contact
3148 Communication M an..512 M an..100 Seller's contact communication
address identifier
3155 Communication M an..3 M an..3 TE Telephone
means type code FX Telefax
EM Electronic mail
IM Internal mail
Remark:
Example:
[email protected]:EM'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 51
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 D 1 1 Payee
To be transmitted if the Seller deviates from the Payee.

31 M 1 1 Payee's name and address

NAD
Standard Implementation
Tag Name St Format St Format Usage / Remark
3035 Party function code M an..3 an..3 PE Payee
qualifier
C082 Party identification C O All partners listed in the invoicing message are to
details be transmitted with the complete name and
address information. Partner ID is an additional
information for enabeling the automated
processing and matching to internal records.
3039 Party identifier M an..35 M an..10
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 R an..3 92 Assigned by buyer or buyer's agent
responsible agency
code
C058 Name and address C O For usage see comment on C082.
3124 Name and address M an..35 M an..35
description
C080 Party name C R
3036 Party name M an..35 M an..35
3036 Party name C an..35 O an..35 see 3036 # 1
3036 Party name C an..35 O an..35
3036 Party name C an..35 O an..35
C059 Street C O
3042 Street and number M an..35 M an..35
or post office box
identifier
3042 Street and number C an..35 O an..35 see 3042 # 1
or post office box
identifier
3164 City name C an..35 an..35 For usage see comment on C082.
C819 Country subdivision C O For usage see comment on C082.
details
3229 Country subdivision C an..9 O an..9 Invoicee's Country Sub-Entity Code
identifier
3251 Postal identification C an..17 an..17
code
3207 Country identifier C an..3 a2
Remark:
Example:
NAD+PE+0000002300::92++Max Mustermann AG+Hinterm Haus 4+Bielefeld++63487+DE'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 52
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 O 1 1 Ship-from

32 M 1 1 Ship-from's name and address

NAD
Standard Implementation
Tag Name St Format St Format Usage / Remark
3035 Party function code M an..3 an..3 SF Ship from
qualifier
C082 Party identification C O All partners listed in the invoicing message are to
details be transmitted with the complete name and
address information. Partner ID is an additional
information for enabeling the automated
processing and matching to internal records.
3039 Party identifier M an..35 R an..10
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 R an..3 92 Assigned by buyer or buyer's agent
responsible agency
code
C058 Name and address C O For usage see comment on C082.
3124 Name and address M an..35 M an..35
description
C080 Party name C R
3036 Party name M an..35 M an..35
3036 Party name C an..35 O an..35 see 3036 # 1
3036 Party name C an..35 O an..35
3036 Party name C an..35 O an..35
C059 Street C O
3042 Street and number M an..35 M an..35
or post office box
identifier
3042 Street and number C an..35 O an..35 see 3042 # 1
or post office box
identifier
3164 City name C an..35 an..35 For usage see comment on C082.
C819 Country subdivision C O For usage see comment on C082.
details
3229 Country subdivision C an..9 O an..9
identifier
3251 Postal identification C an..17 an..17
code
3207 Country identifier C an..3 a2
Remark:
Ship-from is always to be transmitted if it deviates from the Seller.
Examples: The Seller is Supplier for raw material, Ship-from is a coating company.
Seller is the Company's headquarter and invoicing party, Ship-from is a deviating location or Service Provider.
The segement is required for intra Community acquisition.
Example:
NAD+SF+6549849701::92++Dienstleistungs GmbH+Dienstleistungsstrasse+Dienstleistungsort++54367+DE'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 53
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 O 1 1 Ship-from

SG3 D 2 2 Ship-from's reference number(s)

33 M 1 2 Ship-from's reference number(s)

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 M an..3 VA VAT registration number
qualifier
1154 Reference identifier C an..70 R an..17
Remark:
For deliveries from EU countries to Germany the VAT ID must be transmitted.
If VAT is charged the seller's value added tax identification number must be populated.
Example:
RFF+VA:DE23454746'

St = Status

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© Volkswagen Aktiengesellschaft Page: 54
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 D 1 1 Tax representative party

34 M 1 1 Tax representative's name and address

NAD
Standard Implementation
Tag Name St Format St Format Usage / Remark
3035 Party function code M an..3 an..3 LC Party declaring the Value Added
qualifier Tax (VAT)
C082 Party identification C N
details
3039 Party identifier M an..35 N Not used
C058 Name and address C N
3124 Name and address M an..35 N Not used
description
C080 Party name C R
3036 Party name M an..35 M an..35
3036 Party name C an..35 O an..35 see 3036 # 1
3036 Party name C an..35 O an..35
3036 Party name C an..35 O an..35
C059 Street C R
3042 Street and number M an..35 M an..35
or post office box
identifier
3042 Street and number C an..35 C an..35 see 3042 # 1
or post office box
identifier
3164 City name C an..35 an..35
C819 Country subdivision C O
details
3229 Country subdivision C an..9 O an..9
identifier
3251 Postal identification C an..17 an..17
code
3207 Country identifier C an..3 a2
Remark:
Example:
NAD+LC+++Bruxelles S.A.+Avenue du Fiscal+Bruxelles++4567+BE'

St = Status

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© Volkswagen Aktiengesellschaft Page: 55
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG2 D 1 1 Tax representative party

SG3 R 1 2 VAT registration number

35 M 1 2 VAT registration number

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 M an..3 VA VAT registration number
qualifier
1154 Reference identifier C an..70 R an..17
Remark:
Example:
RFF+VA'

St = Status

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© Volkswagen Aktiengesellschaft Page: 56
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG7 R 1 1 Invoice and home or payment currency

36 M 1 1 Currencies
CUX
Standard Implementation
Tag Name St Format St Format Usage / Remark
C504 Invoice currency C C
6347 Currency usage M an..3 M an..3 2 Reference currency
code qualifier
6345 Currency C an..3 R an..3
identification code
6343 Currency type code C an..3 R an..3 4 Invoicing currency
qualifier
C504 Home or payment C O The content of the Data element group C504
currency may be transmitted. The data serves, however,
only as an additional information and will not be
processed by VOLKSWAGEN.
6347 Currency usage M an..3 M an..3 3 Target currency
code qualifier
6345 Currency C an..3 R an..3
identification code
6343 Currency type code C an..3 R an..3 3 Home currency
qualifier 11 Payment currency
5402 Currency exchange C n..12 n..12
rate
Remark:
If the invoicing currency is the official domestic currency, this segment group can be omitted (this may depend
on national fiscal requirements). Otherwise it is used to state the necessary currencies.

VOLKSWAGEN: The posting of the documents will always be processed in invoice currency (DE6345).

It has to contain the invoice currency and may contain home or payment currency.
Invoicing currency is always to be given in the first occurrence of the CUX segment, C504#1 as follows:
6347: '2', 6345: currency, 6343: '4'

If a different payment or home currency is to be given, the second occurrence of C504 in the CUX segment is to
be used as follows:
second 6347: '3' , second 6345: currency, and second 6343: '3' or '11'. Data element 5402 contains the
currency conversion rate.

If three currencies have to be transmitted, another SG7 - CUX, DTM has to be created and the following rule
shall apply:
SG7#1 CUX C504#1: invoice currency (see above)
SG7#1 CUX C504#2: payment currency (see above)
SG7#2 CUX C504#1: home currency (see below)
6347 '3' 6345 Currency 6343 '3'

Home currency: in some countries it is a requirement that, for invoicing in foreign currency, the invoice taxable
and tax (e.g. VAT) amounts must also be expressed in home currency. Relating this to the CUX segments,
authorities would require the invoicing currency and the home currency to be shown, together with the rate of
exchange (element 5402).
Example:
CUX+2:EUR:4+3:USD:11+1.4567'

St = Status

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© Volkswagen Aktiengesellschaft Page: 57
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG7 R 1 1 Invoice and home or payment currency

37 D 1 2 Exchange rate date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 134 Rate of exchange date/time
period function
code qualifier
2380 Date or time or C an..35 R n8
period text
2379 Date or time or C an..3 O an..3 102 CCYYMMDD
period format code
Remark:
The exchange rate date has to be specified only when payment or home currency is used in that CUX segment.
Example:
DTM+134:20110729:102'

St = Status

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© Volkswagen Aktiengesellschaft Page: 58
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG7 O 1 1 Home currency

The home currency is not processed by VOLKSWAGEN. It may be transmitted as an option.

38 M 1 1 Home currency
CUX
Standard Implementation
Tag Name St Format St Format Usage / Remark
C504 Currency details C R
6347 Currency usage M an..3 M an..3 3 Target currency
code qualifier
6345 Currency C an..3 R an..3
identification code
6343 Currency type code C an..3 R an..3 3 Home currency
qualifier
C504 Currency details C N
6347 Currency usage M an..3 N Not used
code qualifier
5402 Currency exchange C n..12 n..12 Exchange rate between the invoice currency and
rate the home(domestic) currency.
Remark:
In some countries it is a requirement that, for invoicing in foreign currency, the invoice taxable and tax (e.g. VAT)
amounts must also be expressed in home currency. Relating this to the CUX segments, authorities would
require the invoicing currency and the home currency to be shown, together with the rate of exchange (element
5402).
Invoicing currency is always to be given in the first occurrence of the CUX segment.
Example:
CUX+3:HUF:3'

St = Status

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© Volkswagen Aktiengesellschaft Page: 59
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG7 O 1 1 Home currency

The home currency is not processed by VOLKSWAGEN. It may be transmitted as an option.

39 O 1 2 Exchange rate date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 134 Rate of exchange date/time
period function
code qualifier
2380 Date or time or C an..35 O n8
period text
2379 Date or time or C an..3 O an..3 102 CCYYMMDD
period format code
Remark:
This exchange rate date has to be specified only when it differs from the exchange rate date given in the
previous segment group.
Example:
DTM+134:20110809:102'

St = Status

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© Volkswagen Aktiengesellschaft Page: 60
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG8 O 4 1 Payment instructions

40 M 1 1 Payment terms
PYT
Standard Implementation
Tag Name St Format St Format Usage / Remark
4279 Payment terms type M an..3 an..3 1 Basic
code qualifier 22 Discount
If cash discount agreements exist or cash
discounts are granted the transmission of code
22 is required!
C019 Payment terms C N
4277 Payment terms C an..17 N Not used
description
identifier
2475 Event time C an..3 an..3 Payment Time Reference Coded - see code list
reference code 2475
Reference to the date of a specific event, e.g.
issue date of a specified business document (for
example invoice date).
see code list 2475
2009 Terms time relation C an..3 an..3 1 Reference date
code 2 Before reference
3 After reference
4 End of 10-day period containing the
reference date
5 End of 2-week period containing
the reference date
6 End of month containing the
reference date
8 End of quarter containing the
reference date
9 End of year containing the
reference date
12 End of half year containing the
reference date
2151 Period type code C an..3 an..3 3M Quarter
6M Half-year
D Day
M Month
P Four month period
W Week
Y Year
2152 Period count C n..3 n..3
quantity
Remark:
Example:
PYT+22++5+3+D+14'

St = Status

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© Volkswagen Aktiengesellschaft Page: 61
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG8 O 4 1 Payment instructions

41 O 1 2 Payment due date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 140 Payment due date
period function
code qualifier
2380 Date or time or C an..35 R n8
period text
2379 Date or time or C an..3 O an..3 102 CCYYMMDD
period format code
Remark:
This segment can be used in conjunction with any of the applicable qualifiers in the leading PYT segment.
Example:
DTM+140:20110731:102'

St = Status

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© Volkswagen Aktiengesellschaft Page: 62
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG8 O 4 1 Payment instructions

42 O 1 2 Reference date/time
DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 171 Reference date/time
period function
code qualifier
2380 Date or time or C an..35 R n8
period text
2379 Date or time or C an..3 O an..3 102 CCYYMMDD
period format code
Remark:
The reference date is related to data element 2009 or code ZZZ in DE 2475 in the previous PYT segment. If
data element 2009 is filled, this reference date has to be specified.
Example:
DTM+171:20110715:102'

St = Status

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© Volkswagen Aktiengesellschaft Page: 63
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG8 O 4 1 Payment instructions

43 D 1 2 Discount, payment or instalment percentage

PCD
Standard Implementation
Tag Name St Format St Format Usage / Remark
C501 Percentage details M M
5245 Percentage type M an..3 M an..3 Payment Variation Qualifier
code qualifier 7 Percentage of invoice
12 Discount
122 Percentage of total payment
Code 7 must be used in conjunction with code
262 in the following MOA segment, DE 5025.
Code 12 must be used in conjunction with code
52 in MOA, DE 5025. Code 122 requires code 77
in the MOA segment. Code 122 is used to
indicate the percentages of the total payment
that is covered by the payment means, which is
specified in the triggering PYT segment.
5482 Percentage C n..10 R n..10
Remark:
This segment specifies - dependent on qualifier of leading PYT segment - the discount percentage or the
percentage of an invoice amount that an instalment is based on. The following MOA segment has to match this
percentage, if given.

UK: Present HM Customs rules are that where invoice discounts (PYT/4279 = "22") are offered, based on a
percentage of the invoice, then the percentage rate must also be explicitly declared - in such cases, the optional
PCD segment would be mandatory for UK invoicing purposes. Please note also that, where (settlement)
discounts are allowed, the VAT on the invoice is based on the discounted invoice amounts, irrespective of
whether the terms of the discount are actually taken up by the Buyer.
If a cash discount agreement exists (PYT+22) the transmission of the segments PCD+12 and MOA+52 is not
required.
Example:
PCD+12:3.00'

St = Status

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© Volkswagen Aktiengesellschaft Page: 64
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG8 O 4 1 Payment instructions

44 O 1 2 Instalment or payment discount amount

MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 52 Discount amount
type code qualifier 262 Instalment amount
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
If a cash discount agreement exists (PYT+22) the transmission of the segments PCD+12 and MOA+52 is not
required.
Example:
MOA+52:30.00:EUR'

St = Status

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© Volkswagen Aktiengesellschaft Page: 65
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG8 O 4 1 Payment instructions

45 O 1 2 Financial institution information

FII
Standard Implementation
Tag Name St Format St Format Usage / Remark
3035 Party function code M an..3 an..3 RH Seller's financial institution
qualifier
C078 Account holder C R
identification
3194 Account holder C an..35 R an..35 For IBAN, a length of 34 bytes is necessary.
identifier
3192 Account holder C an..35 O an..35
name
3192 Account holder C an..35 O an..35
name
6345 Currency C an..3 N Not used
identification code
C088 Institution C O
identification
3433 Institution name C an..11 O an..11
code
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 O an..3 17 S.W.I.F.T.
responsible agency
code
3434 Institution branch C an..17 O an..17
identifier
1131 Code list C an..17 O an..17
identification code
3055 Code list C an..3 O an..3
responsible agency
code
3432 Institution name C an..70 O an..70
Remark:
VOLKSWAGEN: The information is not processed or evaluated. A transmission is possible.
Example:
FII+RH+4433221100:Iron Parts Ltd.+:::10090000::131:Volksbank'

St = Status

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© Volkswagen Aktiengesellschaft Page: 66
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG9 O 1 1 Transport details

46 M 1 1 Transport information
TDT
Standard Implementation
Tag Name St Format St Format Usage / Remark
8051 Transport stage M an..3 an..3 12 At departure
code qualifier
8028 Conveyance C an..17 an..17
Reference Number
C220 Mode of transport C R
8067 Transport mode C an..3 R an..3 Examples:
name code C = Consolidation (which means the shipment is
consolidated and possibly transferred to another
truck prior to arrival at the ultimate destination,
U = Private Parcel Service (vs.public parcel
service). Public parcel in the US would be the US
Postal Service and private parcel in the US
would be United Parcel Service or Federal
Express.

Based on the transport information, the cost

associated with the movement of the material
varies (which might be initially paid by the
supplier or redirected by the customer for billing
purposes). Codes indicated with (1) belong to
JAI002 code list.
10 Maritime transport
12 A railway wagon on a vessel at sea
20 Rail transport
23 Trailers or road vehicles being
transported by rail
30 Road transport
40 Air transport
50 Mail
60 Multimodal transport
70 Fixed transport installations
80 Inland water transport
90 Mode unknown
C Consolidation
CE Customer Pickup Customer
Expense
D Parcel Post
E Expedited Truck
H Customer Pickup
U Private Parcel Service
Remark:
VOLKSWAGEN: The information is not processed or evaluated. A transmission is possible.
Example:
TDT+12++20'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

47 M 1 1 Line item and article nuber

LIN
Standard Implementation
Tag Name St Format St Format Usage / Remark
1082 Line item identifier C an..6 n..6
1229 Action code C an..3 N Not used
C212 Item number C R
identification
7140 Item identifier C an..35 R an..35 If no article number is available always 'NOT
AVAILABLE' must be transmitted. In these cases
a more detailed description must follow in the
IMD segement.
7143 Item type C an..3 R an..3 IN Buyer's item number
identification code
Remark:
The seller's material number must be transmitted if available. Otherwise "NOT AVAILABLE" has to be
transmitted.
The following rules apply:
GEI+PM requires always an Article number or material in the IMD segment.
Example:
LIN+001++AH7 765 AZ6:IN'

St = Status

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© Volkswagen Aktiengesellschaft Page: 68
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

48 O 1 2 Additional article identifier(s) 1

PIA
Standard Implementation
Tag Name St Format St Format Usage / Remark
4347 Product identifier M an..3 an..3 1 Additional identification
code qualifier
C212 Sellers Article M O
Number
7140 Item identifier C an..35 R an..35
7143 Item type C an..3 R an..3 SA Supplier's article number
identification code
C212 Design Revision C O
Number
7140 Item identifier C an..35 R an..35
7143 Item type C an..3 R an..3 HS Harmonised system
identification code
Remark:
Example:
PIA+1+T12345:SA+:HS'

St = Status

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© Volkswagen Aktiengesellschaft Page: 69
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

49 R 5 2 Description of article or service

IMD
Standard Implementation
Tag Name St Format St Format Usage / Remark
7077 Description format C an..3 N Not used
code
C272 Item characteristic C N
7081 Item characteristic C an..3 N Not used
code
C273 Item description C R
7009 Item description C an..17 N Not used
code
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 N Not used
responsible agency
code
7008 Item description C an..256 R an..256 A description is mandatory if in LIN-Segment,
DE7140 "NOT AVAILABLE" is transmitted.
7008 Item description C an..256 O an..256 see 7008 # 1
3453 Language name C an..3 O an..3
code
Remark:
Example:
IMD+++:::Autoteil'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

50 R 1 2 Invoiced quantity
QTY
Standard Implementation
Tag Name St Format St Format Usage / Remark
C186 Quantity details M M
6063 Quantity type code M an..3 M an..3 47 Invoiced quantity
qualifier
6060 Quantity M an..35 M n..10
6411 Measurement unit C an..8 R an..3 Is no Measurment Unit /invalid code transmitted
code always "Piece" (C62) is assumed.
Remark:
The quantity invoiced is necessary for line items belonging to an invoice, credit or debit note. It might be omitted
in the invoice response and invoice trailer message.
Example:
QTY+47:10:C62'

St = Status

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© Volkswagen Aktiengesellschaft Page: 71
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

51 O 1 2 Kilometre reading (milage)

QTY
Standard Implementation
Tag Name St Format St Format Usage / Remark
C186 Quantity details M M
6063 Quantity type code M an..3 M an..3 372 Actual units, cumulative to date
qualifier
6060 Quantity M an..35 M n..10
6411 Measurement unit C an..8 R an..3 KMT kilometre
code SMI mile (statute mile)
Remark:
This segment is used only for vehicle related invoices.
Repair invoices for vehicles require one separate line item for each vehicle.
Example:
QTY+372::KMT'

St = Status

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© Volkswagen Aktiengesellschaft Page: 72
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

52 O 1 2 Country of origin, customs information and

ALI booking key

Standard Implementation
Tag Name St Format St Format Usage / Remark
3239 Country of origin C an..3 a2
identifier
9213 Duty regime type C an..3 an..3 1 Origin subject to EC/EFTA
code preference
2 Origin subject to other preference
agreement
3 No preference origin
Remark:
Example:
ALI+DE+3'

St = Status

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© Volkswagen Aktiengesellschaft Page: 73
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

53 O 1 2 Delivery or service completion date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 1 Service completion date/time,
period function actual
code qualifier
2380 Date or time or C an..35 R n8 Service completion date
period text Liefer- bzw. Leistungsdatum
2379 Date or time or C an..3 R an..3 102 CCYYMMDD
period format code
Remark:
In Europe, the invoice must contain the delivery or service date that is relevant for taxation purposes. Depending
on the business process this can be the shipment date, the arrival date (receiving date) or even the
consumption date. This segment is to be used to have one unique date that is not dependent on the individual
process.
If the line items of an invoice have different delivery or service completion dates, then this date has to be given
for each line item. The delivery date on header level contains the last delivery date and is relevant for the
allocation of the taxes to a tax period.
Example:
DTM+1:20100308:102'

St = Status

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© Volkswagen Aktiengesellschaft Page: 74
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

54 O 1 2 First registration date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 375 Date of first registration
period function
code qualifier
2380 Date or time or C an..35 R n..14 First registration date
period text
2379 Date or time or C an..3 O an..3 102 CCYYMMDD
period format code
Remark:
Required only for already registered vehicles.
Example:
DTM+375::102'

St = Status

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© Volkswagen Aktiengesellschaft Page: 75
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

55 O 1000 2 Goods identity number

GIN
Standard Implementation
Tag Name St Format St Format Usage / Remark
7405 Object identification M an..3 an..3 BL Vehicle registration number
code qualifier BN Serial number
VV Vehicle identity number
C208 Identity number M M
range
7402 Object identifier M an..35 R an..35
Remark:
Example:
GIN+BN'

St = Status

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© Volkswagen Aktiengesellschaft Page: 76
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

56 O 99 2 Terms of delivery text

FTX
Standard Implementation
Tag Name St Format St Format Usage / Remark
4451 Text subject code M an..3 an..3 AAR Terms of delivery
qualifier
4453 Free text function C an..3 N Not used
code
C107 Text reference C N
4441 Free text M an..17 N Not used
description code
C108 Text literal C R
4440 Free text M an..512 R an..256
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
3453 Language name C an..3 an..3
code
Remark:
Example:
FTX+AAR++++ja'

St = Status

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© Volkswagen Aktiengesellschaft Page: 77
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

57 D 99 2 Tax excemption reason text

FTX
Standard Implementation
Tag Name St Format St Format Usage / Remark
4451 Text subject code M an..3 an..3 TXD Tax declaration
qualifier
4453 Free text function C an..3 N Not used
code
C107 Text reference C N
4441 Free text M an..17 N Not used
description code
C108 Text literal C R
4440 Free text M an..512 M an..256 Tax excemption reason text (reference to the
provision in the EU directive in text)
4440 Free text C an..512 O an..256 See DE 4440 #1
4440 Free text C an..512 O an..256 See DE 4440 #1
4440 Free text C an..512 O an..256 See DE 4440 #1
4440 Free text C an..512 O an..256 See DE 4440 #1
3453 Language name C an..3 an..3
code
Remark:
The segment reason for tax excemption must be filled in the case that an amount in SG50(8) MOA+403 or +342
equal Zero is transmitted . As an alternative the reason for tax excemption can be transmitted in the header
section if it applies for the whole invoice. Furthermore the reason can be coded in SG34, TAX, C243, DE5305.
Example:
FTX+TXD+++Schadenersatz nicht steuerbar+aa'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

58 O 99 2 Text - General Information

FTX
Standard Implementation
Tag Name St Format St Format Usage / Remark
4451 Text subject code M an..3 an..3 AAI General information
qualifier
Remark:
Miscellaneous information, e. g. contact person of recepient plant etc.
Example:
FTX+AAI'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG27 R 1 2 Line item net amount

59 M 1 2 Line item net amount in invoice currency

MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 203 Line item amount
type code qualifier
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
Example:
MOA+203:1000.00:EUR'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG27 D 1 2 Line item gross amount

The gross amount must be transmitted, if the line item level contains charges or allowances.

60 M 1 2 Line item gross amount in invoice currency

MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 38 Invoice item amount
type code qualifier
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
This line item amount is the total related to this line item (price * quantity). It excludes rebates, additions,
payment discount and VAT.
The gross amout is required if in the SG39, ALC_5463 an amount unequal Zero is transmitted.
Example:
MOA+38:1100.00:EUR'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG29 R 1 2 Calculation net price

61 M 1 2 Price details
PRI
Standard Implementation
Tag Name St Format St Format Usage / Remark
C509 Price information C R
5125 Price code qualifier M an..3 M an..3 The price stated is the net price including
allowances/charges. Allowances/charges may be
stated for information only.
AAA Calculation net
5118 Price amount C n..15 R n..15
5375 Price type code C an..3 N Not used
5387 Price specification C an..3 R an..3 CON Contract price
code The contract price is assumed to be the default
net price. In retrospective price adjustments the
old price (AAL), the new price (CON) and the
price difference (ABM) can be used.
5284 Unit price basis C n..9 R n..9
quantity
6411 Measurement unit C an..8 R an..3
code
Remark:
Price including allowances and charges (ALC), this represents the net price applicable to the line, it does also
include any allowances/charges (ALCs) that may be applicable to the line and which are deductible from the
gross price.
Net price must always be transmitted!°
Example:
PRI+AAA:23.54::CON:1:C62'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG29 O 1 2 Calculation net price

62 M 1 2 Price details
PRI
Standard Implementation
Tag Name St Format St Format Usage / Remark
C509 Price information C R
5125 Price code qualifier M an..3 M an..3 The price stated is the net price including
allowances/charges. Allowances/charges may be
stated for information only.
AAA Calculation net
5118 Price amount C n..15 R n..15
5375 Price type code C an..3 N Not used
5387 Price specification C an..3 R an..3 AAL Old price
code The contract price is assumed to be the default
net price. In retrospective price adjustments the
old price (AAL), the new price (CON) and the
price difference (ABM) can be used.
5284 Unit price basis C n..9 R n..9
quantity
6411 Measurement unit C an..8 R an..3
code
Remark:
Price including allowances and charges (ALC), this represents the net price applicable to the line, it does also
include any allowances/charges (ALCs) that may be applicable to the line and which are deductible from the
gross price.
The transmission of the former net price is optional. It is used only for price variances. Incorrect data content
causes a rejection of the complete invoice.
Example:
PRI+AAA:23.50::AAL:1:C62'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG29 O 1 2 Price correction - net difference

63 M 1 2 Price details
PRI
Standard Implementation
Tag Name St Format St Format Usage / Remark
C509 Price information C R
5125 Price code qualifier M an..3 M an..3 The price stated is the net price including
allowances/charges. Allowances/charges may be
stated for information only.
AAA Calculation net
5118 Price amount C n..15 R n..15
5375 Price type code C an..3 N Not used
5387 Price specification C an..3 O an..3 ABM Base price difference
code The contract price is assumed to be the default
net price. In retrospective price adjustments the
old price (AAL), the new price (CON) and the
price difference (ABM) can be used.
5284 Unit price basis C n..9 O n..9
quantity
6411 Measurement unit C an..8 O an..3
code
Remark:
Price including allowances and charges (ALC), this represents the net price applicable to the line, it does also
include any allowances/charges (ALCs) that may be applicable to the line and which are deductible from the
gross price.
The transmission of the former net price is optional. It is used only for price variances. Incorrect data content
causes a rejection of the complete invoice.
Example:
PRI+AAA:::ABM'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG29 O 1 2 Calculation gross price

64 M 1 2 Price details
PRI
Standard Implementation
Tag Name St Format St Format Usage / Remark
C509 Price information C R
5125 Price code qualifier M an..3 M an..3 AAB Calculation gross
5118 Price amount C n..15 R n..15
5375 Price type code C an..3 N Not used
5387 Price specification C an..3 O an..3 AAL Old price
code ABM Base price difference
CON Contract price
The contract price is considered to be the
standard gross price. AAL and ABM are used for
retrospective price adjustments.
5284 Unit price basis C n..9 O n..9
quantity
6411 Measurement unit C an..8 O an..3
code
Remark:
Price without allowances and charges), this represents the gross price applicable to the line, but does not
include any allowances/charges that may be applicable to the line and which are deductible from the gross
price.
Example:
PRI+AAB:::AAL'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG30 R 10 2 Delivery note number

65 M 1 2 Delivery note number

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 R an..3 DQ is the number of receiving slip which is
qualifier issued when OEM receives parts.
AAU is the number of delivery tag which is
issued when supplier ships parts to OEM
AAU Despatch note document identifier
ON
1154 Reference identifier C an..70 R n..8
Remark:
Only expli...
Example:
RFF+AAU:1234567'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG30 R 10 2 Delivery note number

66 O 1 3 Reference message date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 171 Reference date/time
period function
code qualifier
2380 Date or time or C an..35 R n8
period text
2379 Date or time or C an..3 R an..3 102 CCYYMMDD
period format code
Remark:
Example:
DTM+171:20110321:102'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG30 R 10 2 Frame contract

Only expli...

67 M 1 2 Frame contract no.

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 R an..3 DQ is the number of receiving slip which is
qualifier issued when OEM receives parts.
AAU is the number of delivery tag which is
issued when supplier ships parts to OEM
AAN Delivery schedule number
ON
Call-off number to fram contract or HP no.
1154 Reference identifier C an..70 R n..8
Remark:
Example:
RFF+AAN:1234567'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG30 R 10 2 Frame contract

Only expli...

68 O 1 3 Reference message date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 171 Reference date/time
period function
code qualifier
2380 Date or time or C an..35 R n8
period text
2379 Date or time or C an..3 R an..3 102 CCYYMMDD
period format code
Remark:
Example:
DTM+171:20110321:102'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG30 R 10 2 Buyer's account assingnment

69 M 1 2 Buyer's account assingnment

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 R an..3 DQ is the number of receiving slip which is
qualifier issued when OEM receives parts.
AAU is the number of delivery tag which is
issued when supplier ships parts to OEM
ADE Account number
ON
1154 Reference identifier C an..70 R an..40
Remark:
Buyer's account assignment (currently VW AG only). Example: 45111000-1853-00123456
Only expli...
Example:
RFF+ADE:45111000-1853-00123456'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG30 R 10 2 References to messages

70 M 1 2 Reference message number

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 R an..3 ON
qualifier AIV Event reference number
1154 Reference identifier C an..70 R an..70
Remark:
Different reference numbers that cannot be processed with other qualifiers. Examples: Audit report number etc.
Only expli...
Example:
RFF+AIV:3323460-adg'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG30 R 10 2 References to messages

71 O 1 3 Reference message date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 171 Reference date/time
period function
code qualifier
2380 Date or time or C an..35 R n8
period text
2379 Date or time or C an..3 R an..3 102 CCYYMMDD
period format code
Remark:
Example:
DTM+171:20110321:102'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG30 R 10 2 BM/BANF no.

72 M 1 2 BM/BANF no.
RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 R an..3 DQ is the number of receiving slip which is
qualifier issued when OEM receives parts.
AAU is the number of delivery tag which is
issued when supplier ships parts to OEM
CR Customer reference number
ON
1154 Reference identifier C an..70 R an..70
Remark:
BM/BANF no.
Only expli...
Example:
RFF+CR:1234567'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG30 R 10 2 BM/BANF no.

73 O 1 3 Reference message date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 171 Reference date/time
period function
code qualifier
2380 Date or time or C an..35 R n8
period text
2379 Date or time or C an..3 R an..3 102 CCYYMMDD
period format code
Remark:
Example:
DTM+171:20110321:102'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG30 R 10 2 Order number

74 M 1 2 Order number
RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 R an..3 ON
qualifier ON Order document identifier, buyer
assigned
1154 Reference identifier C an..70 R an..15
Remark:
Order number from Delivery call-offs (Series material, stockable A material), single orders, frame contract,
SOFA no (VW/Audi/VW Logistics), SOTRANS no. (VW/Audi/VW Logistics), S no. (Cargosoft) etc. If no order no
is available "NOT AVAILABLE" must be transmitted. In these cases the buyer's contact data must be populated.
ON must be always be transmitted.
Only expli...
Example:
RFF+ON:1234567'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG30 R 10 2 Order number

75 O 1 3 Reference message date

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 171 Reference date/time
period function
code qualifier
2380 Date or time or C an..35 R n8
period text
2379 Date or time or C an..3 R an..3 102 CCYYMMDD
period format code
Remark:
Example:
DTM+171:20110321:102'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG34 R 5 2 VAT or other tax rate and amount for line item

76 M 1 2 VAT or other tax rate

TAX
Standard Implementation
Tag Name St Format St Format Usage / Remark
5283 Duty or tax or fee M an..3 an..3 7 Tax
function code
qualifier
C241 Duty/tax/fee type C R
5153 Duty or tax or fee C an..3 O an..3 Code OTH shall be used when the tax in
type name code question is not one of the listed.
LOC Local sales tax
OTH Other taxes
VAT Value added tax
SUR Surtax
Code SUR is used in order to transmit the used
parts tax.
C533 Duty/tax/fee C N
account detail
5289 Duty or tax or fee M an..6 N Not used
account code
5286 Duty or tax or fee C an..15 N Not used
assessment basis
quantity
C243 Duty/tax/fee detail C R
5279 Duty or tax or fee C an..7 N Not used
rate code
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 N Not used
responsible agency
code
5278 Duty or tax or fee C an..17 R n..7 The tax rate (numeric) should be presented as
rate follows: 19.5% ==> :19.5
5305 Duty or tax or fee C an..3 an..3 Under 6th EU directive, any exemption from tax
category code has to be declared more detailed. There are
several provisions in the directive, which allow
exemption. In the European environment it is
necessary to state this reason whenever the
invoice issuer declares an invoice item or the
whole invoice to be VAT exempt.
The use of any valid EDIFACT code is permitted,
the trading partners may limit the codes in
accordance with business and legal
requirements.
(1) Codes created to comply with the European
invoicing directive. These codes are not yet part
of the official EDIFACT code list. In Europe it is
recommended or may be even required to use
these more specific codes instead of code E.

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EDI Implementation Guidelines Message Implementation Guideline

Standard Implementation
Tag Name St Format St Format Usage / Remark
Recommendation:
AA Lower rate
E Exempt from tax
H Higher rate
O Services outside scope of tax
S Standard rate
Z Zero rated goods
AAA Exempt - Article 146, 148 and 151 of
Council Directive 2006/112//EC
AAB Exempt - Article 164 of Council
Directive 2006/112//EC
AAC Exempt - Article 138 of Council
Directive 2006/112//EC
AAD Exempt - Article 28c(B)
AAE Exempt - Article 44 of Council
Directive 2006/112/EC
AAF Exempt - Article 346 of Council
Directive 2006/112//EC
AAG Exempt - Article 131, 132 and 135 of
Council Directive 2006/112//EC
AAH Margin Scheme - Title XII,Chapter 4
of Council Directive 2006/112//EC
AAI Margin Scheme - Title XII, Chapter 3
of Council Directive 2006/112//EC
AAJ Reverse Charge - Article 198 of
Council Directive 2006/112//EC
AAK Reverse Charge - Article 194 of
Council Directive 2006/112//EC
AAL Reverse Charge Exempt - Article
164 of Council Directive 2006/112//
EC
AAM Exempt New Means of Transport -
Article 2, 3 and 4 of Council
Directive 2006/112//EC
AAN Exempt Triangulation - Article 141
of Council Directive 2006/112//EC
AAO Reverse Charge - Article 196 of
Council Directive 2006/112//EC
AAP VAT exempt/reverse charge, within
the construction business, Article
199 1 a-b of Council Directive
2006/112//EC
The segment reason for tax excemption must be
filled in the case that an amount in SG50(8)
MOA+403 or +342 equal Zero is transmitted . As
an alternative the reason for tax excemption can
be transmitted in the header (FTX+TXD) or total
(SG52, TAX_5305) section if it applies for the
whole invoice. Furthermore the reason can be
coded in SG34, TAX, C243, DE5305.
Remark:
This segment group is required when VAT is calculated at the line item level. Tax identification is required at the
line item level as different goods and services can be taxed at different rates. That concerns VAT as well as
different intrastate or interstate tax rates in the US.
Example:
TAX+7+VAT+++:::19.00+S'

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG35 O 1 2 Ship-to party

77 M 1 2 Ship-to's name and address

NAD
Standard Implementation
Tag Name St Format St Format Usage / Remark
3035 Party function code M an..3 an..3 ST Ship to
qualifier
C082 Party identification C O
details
3039 Party identifier M an..35 M an..35 2-digits plant number of the delivery plant of
VOLKSWAGEN according to the call-offs for
production material. If not available the data
element remains empty.
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 R an..3 92 Assigned by buyer or buyer's agent
responsible agency
code
C058 Name and address C O For usage see comment on C082.
3124 Name and address M an..35 M an..35
description
C080 Party name C O
3036 Party name M an..35 M an..35
3036 Party name C an..35 O an..35 see 3036 # 1
3036 Party name C an..35 O an..35
3036 Party name C an..35 O an..35
C059 Street C O For usage see comment on C082.
3042 Street and number M an..35 M an..35
or post office box
identifier
3042 Street and number C an..35 O an..35 see 3042 # 1
or post office box
identifier
3164 City name C an..35 an..35
C819 Country subdivision C O For usage see comment on C082.
details
3229 Country subdivision C an..9 O an..9
identifier
3251 Postal identification C an..17 an..17 For usage see comment on C082.
code
3207 Country identifier C an..3 a2 For usage see comment on C082.
Remark:
If the ship-to party has been specified on header level this segment may be used merely as trigger for place of
discharge, in which case the name and address informacion can be omitted.
Wenn der Warenempfänger auf Kopfebene benannt wurde, kann dieses Segmen u.U. nur als Trigger für die
Abladestelle fungieren. In diesem Fall kann die Adressinformation entfallen.
Example:

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

NAD+ST+14::92++Volkswagen AG::X:X++Baunatal++34000+DE'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG35 O 1 2 Ship-to party

78 O 1 3 Place of discharge
LOC
Standard Implementation
Tag Name St Format St Format Usage / Remark
3227 Location function M an..3 an..3 11 Place of discharge
code qualifier
C517 Location C R
identification
3225 Location identifier C an..35 D an..35 Either coded place/location or location name (DE
3224) must be present.
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 N Not used
responsible agency
code
3224 Location name C an..256 R an..35
Remark:
Example:
LOC+11+:::KAK50'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG35 O 1 2 Ship-to party

79 O 1 3 Place of delivery or warehouse after discharge

LOC
Standard Implementation
Tag Name St Format St Format Usage / Remark
3227 Location function M an..3 an..3 7 Place of delivery
code qualifier 18 Warehouse
C517 Location C R
identification
3225 Location identifier C an..35 D an..35 Either coded place/location or location name (DE
3224) must be present.
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 N Not used
responsible agency
code
3224 Location name C an..256 R an..35
Remark:
An internal location within the ship-to's premises, where goods are moved to after they have been unloaded, e.
g. an assembly line, an internal warehouse, etc.
Example:
LOC+7+:::Eingang 65, 5. OG'

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG35 O 1 2 Ship-to party

SG36 O 4 3 Ship-to's reference number(s)

80 M 1 3 Ship-to's reference number(s)

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 M an..3 PE Plant number
qualifier
1154 Reference identifier C an..70 R an..3 Recipient plant
Remark:
Example:
RFF+PE:14'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG39 D 10 2 Allowances or charges

SG39 must be transmitted if the gross amount of the line item of SG27, MOA+38_5004, deviates from
net amount of the line item SG27, MOA+203_5004.

81 M 1 2 Allowance/charge
ALC
Standard Implementation
Tag Name St Format St Format Usage / Remark
5463 Allowance or charge M an..3 an..3 A Allowance
code qualifier C Charge
C552 Allowance/charge C N
information
1230 Allowance or C an..35 N Not used
charge identifier
4471 Settlement means C an..3 N Not used
code
1227 Calculation C an..3 N Not used
sequence code
C214 Special services C O
identification
7161 Special service C an..3 R an..3
description code
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 O an..3 6 UN/ECE (United Nations - Economic
responsible agency Commission for Europe)
code 272 Joint Automotive Industry agency
Remark:
Example:
ALC+A++++AAK'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG39 D 10 2 Allowances or charges

SG39 must be transmitted if the gross amount of the line item of SG27, MOA+38_5004, deviates from
net amount of the line item SG27, MOA+203_5004.

82 O 1 3 Allowance/charge description
FTX
Standard Implementation
Tag Name St Format St Format Usage / Remark
4451 Text subject code M an..3 an..3 ALC Allowance/charge information
qualifier
4453 Free text function C an..3 N Not used
code
C107 Text reference C N
4441 Free text M an..17 N Not used
description code
C108 Text literal C R
4440 Free text M an..512 O an..256 Allowance or charge description in free text
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
4440 Free text C an..512 O an..256 see 4440 # 1
3453 Language name C an..3 an..3
code
Remark:
This segment is to be used, if allowance or charge cannot be transmitted with a code.
Example:
FTX+ALC++++DEU'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG39 D 10 2 Allowances or charges

SG39 must be transmitted if the gross amount of the line item of SG27, MOA+38_5004, deviates from
net amount of the line item SG27, MOA+203_5004.

SG41 D 1 3 Allowance/charge - percentage

83 M 1 3 Allowance/charge Percentage
PCD
Standard Implementation
Tag Name St Format St Format Usage / Remark
C501 Percentage details M M
5245 Percentage type M an..3 M an..3 3 Monetary amount adjustment
code qualifier percentage
5482 Percentage C n..10 R n..10
Remark:
Either SG41 (percentage) or SG42 (monetary amount) has to be sent.
Example:
PCD+3:3.00'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG39 D 10 2 Allowances or charges

SG39 must be transmitted if the gross amount of the line item of SG27, MOA+38_5004, deviates from
net amount of the line item SG27, MOA+203_5004.

SG42 D 1 3 Allowance/charge - monetary amount

84 M 1 3 Allowance/charge - monetary amount

MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 8 Allowance or charge amount
type code qualifier
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
Example:
MOA+8:30.00:EUR'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG47 O 1 2 Terms of delivery

85 M 1 2 Terms of delivery - incoterms

TOD
Standard Implementation
Tag Name St Format St Format Usage / Remark
4055 Delivery or transport C an..3 N Not used
terms function code
4215 Transport charges C an..3 N Not used
payment method
code
C100 Terms of delivery or C R
transport
4053 Delivery or C an..3 R a3 CFR Cost and Freight
transport terms CIF Cost, Insurance, Freight (... named
description code port of destination)
CIP Carriage and Insurance Paid to (...
named place of destination)
CPT Carriage Paid To (... named place of
destination)
DAF Delivered At frontier (... named
place)
DDP Delivered Duty Paid (... named place
of destination)
DDU Delivered Duty Unpaid (... named
place of destination)
DEQ Delivered Ex Quay (Duty paid) (...
named port of destination)
DES Delivered Ex Ship (... named port of
destination)
EXW Ex Works (... named place)
FAS Free Along Ship (... named port of
shipment)
FCA Free Carrier (... named place)
FOB Free On Board (... named port of
shipment)
DAP
DAT
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 O an..3 4 ICC (International Chamber of
responsible agency Commerce)
code
Remark:
Terms of delivery are not processed by VOLKSWAGEN. they may, however, be populated.
Example:
TOD+++FOB::4'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG26 R 900 1 Line item section

SG47 O 1 2 Terms of delivery

86 O 1 3 Place/location identification
LOC
Standard Implementation
Tag Name St Format St Format Usage / Remark
3227 Location function M an..3 an..3 1 Place of terms of delivery
code qualifier
C517 Location C R
identification
3225 Location identifier C an..35 D a5 Either location code or name has to be
transmitted.
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 D an..3 3 IATA (International Air Transport
responsible agency Association)
code
3224 Location name C an..256 R an..35
Remark:
Terms of delivery are not processed by VOLKSWAGEN. they may, however, be populated.
Example:
LOC+1+BS:::Braunschweig'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

87 M 1 0 Section control
UNS
Standard Implementation
Tag Name St Format St Format Usage / Remark
0081 Section M a1 a1 S Detail/summary section separation
identification
Remark:
Example:
UNS+S'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

88 O 1 1 Control total
CNT
Standard Implementation
Tag Name St Format St Format Usage / Remark
C270 Control M M
6069 Control total type M an..3 M an..3 2 Number of line items in message
code qualifier
6066 Control total M n..18 R n..10 Quantity / Control value
quantity
Remark:
Example:
CNT+:1'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG50 M 3 1 Invoice amount

89 M 1 1 Invoice amount
MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 77 Invoice line item amount
type code qualifier
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
Total sum charged in respect of a single invoice in accordance with the terms of delivery.
Invoice amount (MOA+77) is the sum of:
line item amounts (MOA+79)
plus total invoice additional amont (MOA+136)
plus total duty/tax/fee amount (MOA+176)
less payment discount amount (MOA+109)
plus or less adjustment amount (MOA+165)

Relation between Home Currency and Invoicing Currency is established through data element 5402 (rate of
exchange) in the CUX segment at header level.
Example:
MOA+77:1000.00:EUR'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG50 R 3 1 Total taxable amount

90 M 1 1 Total taxable amount

MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 125 Taxable amount
type code qualifier
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
If no taxes or duties apply to any part of the invoice this occurence of SG50 can be omitted. For transactions
with European partners this SG50 might be required for legal reasons even if only zero rate taxes apply to the
invoiced items.
Example:
MOA+125:1000.00:EUR'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG50 R 3 1 Total tax amount

91 M 1 1 Total tax amount

MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 176 Message total duty/tax/fee amount
type code qualifier
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
Example:
MOA+176:190.00:EUR'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG50 R 3 1 Total line items amount (sum of net line items

amounts)

92 M 1 1 Total line items amount

MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 79 Total line items amount
type code qualifier
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
Example:
MOA+79:1000.00:EUR'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG50 O 1 1 Total invoice additional amount

93 M 1 1 Total invoice additional amount

MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 Amount Type
type code qualifier 136 Total invoice additional amount
5004 Monetary amount C n..35 R n..15 Amount
6345 Currency C an..3 O an..3
identification code
Remark:
Example:
MOA+136:100.00:EUR'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG50 O 3 1 Payment discount amount

94 M 1 1 Payment discount amount in invoice, home or

MOA payment currency

Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 109 Payment discount amount
type code qualifier
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
For information only, not part of the calculation of the total invoice amount.
Example:
MOA+109:13.00:EUR'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG50 D 3 1 Prepaid amount

95 M 1 1 Prepaid amount
MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 Amount Type
type code qualifier 113 Prepaid amount
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
This segment can be used for indication of received prepayments.
Example:
MOA+113:300.00:EUR'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG50 D 3 1 Prepaid amount

SG51 D 1 2 Reference to prepayment invoice

96 M 1 2 Reference to prepayment invoice

RFF
Standard Implementation
Tag Name St Format St Format Usage / Remark
C506 Reference M M
1153 Reference code M an..3 R an..3 IV Invoice document identifier
qualifier ZZZ Mutually defined reference number
1154 Reference identifier C an..70 R an..17 Document number of the prepaiment invoice
Remark:
The RFF segment qualifier value IV is to be used to refer to a prepayment invoice, when relevant.
Example:
RFF+IV:123445'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG50 D 3 1 Prepaid amount

SG51 D 1 2 Reference to prepayment invoice

97 O 1 3 Date of prepayment invoice

DTM
Standard Implementation
Tag Name St Format St Format Usage / Remark
C507 Date/time/period M M
2005 Date or time or M an..3 M an..3 171 Reference date/time
period function
code qualifier
2380 Date or time or C an..35 R n8 Document Date/Time
period text
2379 Date or time or C an..3 O an..3 102 CCYYMMDD
period format code
Remark:
Example:
DTM+171:20110123:102'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG50 D 2 1 Non-taxable / exemption amount

98 M 1 1 Non-taxable or exemption amount

MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 342 Non-taxable amount
type code qualifier 403 Exemption amount
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
The SG50, MOA+403 or +342, must always be transmitted if at least one line item is non-taxable (SG 34,
TAX_5278 = 0%).
Example:
MOA+403:1000.00:EUR'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG52 D 10 1 Tax rates and amounts

If all line items of one Invoice contain equal tax rates the SG52 does not to be transmitted. Per different
tax rate the SG52 must be repeated.

99 M 1 1 Tax type and rate

TAX
Standard Implementation
Tag Name St Format St Format Usage / Remark
5283 Duty or tax or fee M an..3 an..3 7 Tax
function code
qualifier
C241 Duty/tax/fee type C R
5153 Duty or tax or fee C an..3 R an..3 LOC Local sales tax
type name code OTH Other taxes
VAT Value added tax
C533 Duty/tax/fee C N
account detail
5289 Duty or tax or fee M an..6 N Not used
account code
5286 Duty or tax or fee C an..15 N Not used
assessment basis
quantity
C243 Duty/tax/fee detail C R
5279 Duty or tax or fee C an..7 N Not used
rate code
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 N Not used
responsible agency
code
5278 Duty or tax or fee C an..17 R n..7 The tax rate (numeric) should be presented in an
rate alpha-numeric field as follows: 19.5% ==> :19.5
5305 Duty or tax or fee C an..3 an..3 Under 6th EU directive, any exemption from tax
category code has to be declared more detailed. There are
several provisions in the directive, which allow
exemption. In the European environment it is
necessary to state this reason whenever the
invoice issuer declares an invoice item or the
whole invoice to be VAT exempt.
The use of any valid EDIFACT code is permitted,
the trading partners may limit the codes in
accordance with business and legal
requirements.
(1) Codes created to comply with the European
invoicing directive. These codes are not yet part
of the official EDIFACT code list. In Europe it is
recommended or may be even required to use
these more specific codes instead of code E.
Recommendation:
A Mixed tax rate
AA Lower rate
E Exempt from tax
H Higher rate
O Services outside scope of tax

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

Standard Implementation
Tag Name St Format St Format Usage / Remark
S Standard rate
Z Zero rated goods
AAA Exempt - Article 146, 148 and 151 of
Council Directive 2006/112//EC
AAB Exempt - Article 164 of Council
Directive 2006/112//EC
AAC Exempt - Article 138 of Council
Directive 2006/112//EC
AAD Exempt - Article 28c(B)
AAE Exempt - Article 44 of Council
Directive 2006/112/EC
AAF Exempt - Article 346 of Council
Directive 2006/112//EC
AAG Exempt - Article 131, 132 and 135 of
Council Directive 2006/112//EC
AAH Margin Scheme - Title XII,Chapter 4
of Council Directive 2006/112//EC
AAI Margin Scheme - Title XII, Chapter 3
of Council Directive 2006/112//EC
AAJ Reverse Charge - Article 198 of
Council Directive 2006/112//EC
AAK Reverse Charge - Article 194 of
Council Directive 2006/112//EC
AAL Reverse Charge Exempt - Article
164 of Council Directive 2006/112//
EC
AAM Exempt New Means of Transport -
Article 2, 3 and 4 of Council
Directive 2006/112//EC
AAN Exempt Triangulation - Article 141
of Council Directive 2006/112//EC
3446 Party tax identifier C an..20 N Not used
1227 Calculation C an..3 N Not used
sequence code
5307 Tax or duty or fee C an..3 an..3 1 Duty, tax or fee payment due on
payment due date invoice payment date
code 2 Duty, tax or fee payment due on
invoice issue date
Not processed by VOLKSWAGEN.
Remark:
Example:
TAX+7+VAT+++:::19.00++++1'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG52 D 10 1 Tax rates and amounts

If all line items of one Invoice contain equal tax rates the SG52 does not to be transmitted. Per different
tax rate the SG52 must be repeated.

100 D 1 2 Tax amount in invoice currency

MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 124 Tax amount
type code qualifier
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
Example:
MOA+124:190.00:EUR'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG52 D 10 1 Tax rates and amounts

If all line items of one Invoice contain equal tax rates the SG52 does not to be transmitted. Per different
tax rate the SG52 must be repeated.

101 R 1 2 Taxable amount in invoice currency

MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 125 Taxable amount
type code qualifier
5004 Monetary amount C n..35 R n..15
6345 Currency C an..3 R an..3
identification code
Remark:
Example:
MOA+125:1000.00:EUR'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG53 O 15 1 Charges on invoice level (e.g. delivery costs)

102 M 1 1 Charge
ALC
Standard Implementation
Tag Name St Format St Format Usage / Remark
5463 Allowance or charge M an..3 an..3 C Charge
code qualifier A Allowance
Difference to VDA 4938
The usage of the qualifier "A" is optionally
possible for a discount on the complete invoice
which relies exclusively and independently from
the tax rate . Precondition is the transmission of
the qualifier "DI" in the data element 7161 in the
same segment.

As an alternative the complete discharge can be

transmitted as a separate line item according to
VDA regulations.
C552 Allowance/charge C N
information
1230 Allowance or C an..35 N Not used
charge identifier
4471 Settlement means C an..3 N Not used
code
1227 Calculation C an..3 N Not used
sequence code
C214 Special services C R
identification
7161 Special service C an..3 R an..3 ABK Miscellaneous
description code ABM Scrap surcharge
ABO Air freight transportation
ABP Carriage charge
ABW Customs duty charge
FC Freight service
FI Financing
HD Handling
IN Insurance
PC Packing
341 Toll surcharge
DI Discount
1131 Code list C an..17 N Not used
identification code
3055 Code list C an..3 O an..3 272 Joint Automotive Industry agency
responsible agency
code
Remark:
This segment group is used for additional charge on invoice level (e.g. freight, packaging), i.e. in addition to
charges that might be stated at individual line items. It is not the sum of line item charges.
Example:
ALC+C++++341::272'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG53 O 15 1 Charges on invoice level (e.g. delivery costs)

103 R 1 2 Charge amount

MOA
Standard Implementation
Tag Name St Format St Format Usage / Remark
C516 Monetary amount M M
5025 Monetary amount M an..3 M an..3 8 Allowance or charge amount
type code qualifier
5004 Monetary amount C n..35 R n..35 Charge amount
6345 Currency C an..3 R an..3
identification code
Remark:
Example:
MOA+8:9.00:EUR'

St = Status

Volkswagen VDA4938 Global INVOIC; 1.1; Rechnungen/Invoices Publishing: 01.06.2012

© Volkswagen Aktiengesellschaft Page: 127
EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

SG53 O 15 1 Charges on invoice level (e.g. delivery costs)

104 O 1 2 Charge description text

FTX
Standard Implementation
Tag Name St Format St Format Usage / Remark
4451 Text subject code M an..3 an..3 ALC Allowance/charge information
qualifier
4453 Free text function C an..3 N Not used
code
C107 Text reference C N
4441 Free text M an..17 N Not used
description code
C108 Text literal C R
4440 Free text M an..512 M an..256 Additional charge description text
4440 Free text C an..512 O an..256 See DE 4440 #1
4440 Free text C an..512 O an..256 See DE 4440 #1
4440 Free text C an..512 O an..256 See DE 4440 #1
4440 Free text C an..512 O an..256 See DE 4440 #1
3453 Language name C an..3 an..3
code
Remark:
Example:
FTX+ALC+++Maut-Zuschlag wie vereinbart+de'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

105 M 1 0 Message trailer

UNT
Standard Implementation
Tag Name St Format St Format Usage / Remark
0074 Number of M n..6 n..6 Number of segments in the message
segments in the
message
0062 Message reference M an..14 an..14
number
Remark:
Example:
UNT+101+1'

St = Status

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EDI Implementation Guidelines Message Implementation Guideline

No Tag St MaxOcc Level Name

106 M 1 0 Interchange trailer

UNZ
Standard Implementation
Tag Name St Format St Format Usage / Remark
0036 Interchange control M n..6 n..6 Number of messages in the data interchange.
count
0020 Interchange control M an..14 an..14
reference
Remark:
Example:
UNZ+1+144659'

St = Status

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